STATE OF NORTH CAROLINA )           STOKES COUNTY

                                                            )           WATER/SEWER AUTHORITY

                                                            )           DANBURY, NORTH CAROLINA          

COUNTY OF STOKES                   )           NOVEMBER 12, 2009

 

            The Stokes County Water and Sewer Authority met in regular session in the

 

Conference Room of the Administration Building on Thursday, November 12, 2009 at

 

3:00. p.m. with the following members present:

 

            John Hawkins, Chairman

            Worth Hampton, Vice Chairman

            W. Scott Snow, Member

            Arzell Montgomery, Member

            Wayne Smart, Member

 

            Also present were:

 

            Julia Edwards, Finance Director

            Darlene Lawless, Secretary

            Donna Craig

 

            Members Absent:

 

            Mark Delehant, Public Works Director, Ex-Officio Member

 

APPROVAL OF MINUTES

 

            Chairman Hawkins asked if there were any corrections to the minutes of the May

 

14, 2009 meeting.  No corrections or additions were noted.  Mr. Montgomery made the

 

motion to approve the minutes, Mr. Smart seconded and the motion was unanimously

 

approved.

 

AUTHORITY TO PUBLIC WORKS DIRECTOR

 

            Chairman Hawkins began discussion on giving the Public Works Director the

 

authority to clean up past due bills from rental properties and those refusing to pay

 

availability fees, prior to renters opening new accounts on particular rental properties. 

 

Chairman Hawkins made a motion to give the Public Works Director authority to collect 

 past due accounts prior to the opening of new accounts for said rental properties. Mr.

 

Montgomery seconded and the motion was unanimously approved.

 

STATUS OF OVERDUE ACCOUNTS

 

            Chairman Hawkins asked for the status on 3 past due accounts that were to be

 

 sent to the North Carolina debt set off.  Julia Edwards, Finance Director stated that there

 

was actually five letters mailed to past due clients and mandatory response was due on

 

said letters no later than December 3, 2009.  If no response after this date the accounts

 

would be sent to the state.

 

NEW BILLING SYSTEM

 

Chairman Hawkins inquired about the new billing system.  Ms. Edwards stated all

 

areas were going well with the new system.  Chairman Hawkins acknowledged that

 

customers were getting used to the system and that he knew of no complaints.

 

FINANCIAL STATEMENT FROM LOCAL GOVERNMENT

 

            Ms. Edwards provided members with a copy of the 2009-2010 fiscal year

 

Cost of Water (see attachment 1). Chairman Hawkins stated that an audit financial

 

statement from the Local Government Finance Division had been received (see

 

attachment 2) noting certain financial weakness.  Chairman Hawkins stated that a letter

 

was being mailed in response stating the actions taken to improve inefficiencies.  These

 

actions included the increase in water rates, currently controlling billing in house,

 

addressing the collections of over due accounts and decreased the flushing of the system

 

which has saved a considerable amount of money. The net gain for current fiscal fiscal

 

year was noted.  Chairman Hawkins inquired about normal percentages of profitability,

 

 

 

 Ms. Edwards stated that she felt certain that existing percentages were within the normal

 

range.

 

GENERAL DISCUSSION AND UPDATES

 

            Mr. Hampton discussed many projects that are coming to fruition through the

 

Economic Development Committee.  Included but not limited to projects mentioned was

 

the Tourism Welcome Centers, Camp Hanes meeting on January 21, 2010 for local

 

businesses, grant for businesses in the county to receive free websites, Fresh Market

 

System, Broadband expansion and new signage for tourist sites within the county.

 

WINSTON SALEM RATE INCREASE

 

            Mr. Snow questioned of any knowledge of a rate increase with City Of Winston

 

Salem effective October 1, 2009.  No one knew of any increase but agreed to review

 

increase prior to next meeting.

 

NEXT SCHEDULED MEETING

 

            Next meeting will be March 11th, 2010 at 3:00 p.m.

 

With no further business to discuss Mr. Montgomery made the motion to adjourn, Mr.

 

Smart seconded the motion, motion was unanimously approved.

 

 

 

________________________________        ________________________________

Darlene Lawless, Secretary                             John Hawkins, Chairman