) WATER/SEWER AUTHORITY
) DANBURY, NORTH CAROLINA
COUNTY OF STOKES ) NOVEMBER 12, 2009
The Stokes County Water and Sewer Authority met in regular session in the
Conference Room of the Administration Building on Thursday, November 12, 2009 at
3:00. p.m. with the following members present:
John Hawkins, Chairman
Worth Hampton, Vice Chairman
W. Scott Snow, Member
Arzell Montgomery, Member
Wayne Smart, Member
Also present were:
Julia Edwards, Finance Director
Darlene Lawless, Secretary
Mark Delehant, Public Works Director, Ex-Officio Member
Chairman Hawkins asked if there were any corrections to the minutes of the May
14, 2009 meeting. No corrections or additions were noted. Mr. Montgomery made the
motion to approve the minutes, Mr. Smart seconded and the motion was unanimously
Chairman Hawkins began discussion on giving the Public Works Director the
authority to clean up past due bills from rental properties and those refusing to pay
availability fees, prior to renters opening new accounts on particular rental properties.
Chairman Hawkins made a motion to give the Public Works Director authority to collect
past due accounts prior to the opening of new accounts for said rental properties. Mr.
Montgomery seconded and the motion was unanimously approved.
Chairman Hawkins asked for the status on 3 past due accounts that were to be
sent to the North Carolina debt set off. Julia Edwards, Finance Director stated that there
was actually five letters mailed to past due clients and mandatory response was due on
said letters no later than December 3, 2009. If no response after this date the accounts
would be sent to the state.
Chairman Hawkins inquired about the new billing system. Ms. Edwards stated all
areas were going well with the new system. Chairman Hawkins acknowledged that
customers were getting used to the system and that he knew of no complaints.
Ms. Edwards provided members with a copy of the 2009-2010 fiscal year
Cost of Water (see attachment 1). Chairman Hawkins stated that an audit financial
statement from the Local Government Finance Division had been received (see
attachment 2) noting certain financial weakness. Chairman Hawkins stated that a letter
was being mailed in response stating the actions taken to improve inefficiencies. These
actions included the increase in water rates, currently controlling billing in house,
addressing the collections of over due accounts and decreased the flushing of the system
which has saved a considerable amount of money. The net gain for current fiscal fiscal
year was noted. Chairman Hawkins inquired about normal percentages of profitability,
Ms. Edwards stated that she felt certain that existing percentages were within the normal
Mr. Hampton discussed many projects that are coming to fruition through the
Economic Development Committee. Included but not limited to projects mentioned was
the Tourism Welcome Centers, Camp Hanes meeting on January 21, 2010 for local
businesses, grant for businesses in the county to receive free websites, Fresh Market
System, Broadband expansion and new signage for tourist sites within the county.
Mr. Snow questioned of any knowledge of a rate increase with City Of Winston
Salem effective October 1, 2009. No one knew of any increase but agreed to review
increase prior to next meeting.
Next meeting will be March 11th, 2010 at 3:00 p.m.
With no further business to discuss Mr. Montgomery made the motion to adjourn, Mr.
Smart seconded the motion, motion was unanimously approved.
Darlene Lawless, Secretary John Hawkins, Chairman