NOVEMBER 4, 2004



††††††††††† The Stokes County Water and Sewer Authority met in regular session on November 4, 2004, in Courtroom C of the Stokes County Government Center in Danbury, with the following members present:


Wayne Smart, Chairman

Ron Clifford, Member

Arzell Montgomery, Member


Ron Morgan, Economic Development Director

Julia Edwards, Finance Director

Brenda Carter, Secretary



Absent:John Hawkins, Vice Chairman

††††††††††††† Worth Hampton, Member

††††††††††† Jay Kinney, Public Works Director




††††††††††† Mr. Smart brought the meeting to order and asked for approval of the minutes for October 7, 2004.Mr. Clifford made a motion to approve the minutes, seconded by Mr. Montgomery and the motion was approved.




††††††††††† Mr. Tory Wagoner with Cavanaugh and Associates informed the Board that he had the cost estimates for adding the Brookhaven residents to the lines along Highway #65 for Mr. Smart to forward to Barry West.Mr. Smart will get this information to Mr. West.




††††††††††† Mr. Wagoner noted that a letter from the Rural Center stated that they would not waive the local match and a conversation with the Rural Center this date, they apologized with giving the impression that they would do the project at the cost of $273,000 and the $7,500 commitment by the SCWSA and that they would go with the recommendations of their staff.


††††††††††† Mr. Wagoner had drafted a letter for Mr. Smartís signature to be sent to the Town of King and Sauratown Fire Department and requesting their commitment to make up the remaining balance of $68,000.00.If there will not be a commitment from them, the project will be returned to the Rural Center.There is not money in SCWS Authority budget or a desire to commit this amount to the project.Mr. Smart stated that the SCWS Authority would not have funds for this.Mr. Clifford noted that the Board had no choice in this matter.




††††††††††† Mr. Wagoner noted that the project was scheduled to be completed November 15th.The lines will be tested the week of November 8th and a Project Close Out meeting will be held between a representative from Fergusonís, someone from the construction company and Cavanaugh and Associates to discuss the pay request and final project and then Mr. Wagoner will report to the SCWSA Board at the next meeting.


††††††††††† Mr. Wagoner noted that there was some faulty construction from the original lines that cause some problems, also that they were two weeks behind due to weather conditions.Mr. Smart noted that the pipe was broken in removal and asked Mr. Wagoner if this could have been prevented.Mr. Wagoner noted that this would be discussed at this Project Close Out meeting.




††††††††††† Mr. Clifford asked Mr. Wagoner about the Water Rights issue and Mr. Wagoner noted that Mr. Lee Spencer would be in touch with his contact in Raleigh about this.


††††††††††† Ms. Edwards noted that she had an invoice from Cavanaugh and Associates for approval for payment by the Board.Mr. Montgomery made a motion to approve the payment of the invoice, seconded by Mr. Clifford and the motion was approved with the following vote:For:Mr. Montgomery, Mr. Clifford and Mr. Smart.Absent:Mr. Hawkins and Mr. Hampton.


††††††††††† Mr. Wagoner asked Mr. Smart if he wanted him to attend the joint meeting with the Town of Walnut Cove and Mr. Smart noted that he wanted him, Mr. Clifford and the other Board members to attend.


††††††††††† As there was no other business to discuss, Mr. Clifford made a motion to adjourn.


††††††††††† The next regular meeting of the SCWS Authority Board will be December 9, 2004.