) WATER/SEWER AUTHORITY
The Stokes County
Water and Sewer Authority met in regular session in third floor Conference Room
John Hawkins, Chairman
Arzell Montgomery, Member
Also present were:
Alan Wood, Economic Development Director, Ex-Officio Member
Darlene Dill, Secretary
Members Present by telephone communication:
Worth Hampton, Vice Chairman
Minutes from the June 17, 2010 meeting of the Stokes County Water and Sewer Authority meeting were not approved for lack of a quorum.
Mr. Alan Wood, Director of Economic Development was introduced by Mr. Delehant to the Board as an Ex-Officio Member.
DISCUSSION OF OLD BUSINESS
Copies of the Audit
for fiscal year 2008-2009 were given to members present. The cost to prepare the audit was discussed.
Mr. Hawkins stated that he felt the current cost of the audit was extremely
high. Mr. Delehant stated that the audit
had already been contracted for the fiscal year 2009-2010. Mr. Delehant stated
that he would continue to look for a better price for the audit for the fiscal
year 2010-2011, but as of now the cost that was being paid for the audit is
competitive with other financial firms contacted thus far. Mr. Hawkins informed the board that he would
be attending a meeting with the Town of
WATER SHORTAGE RESPONSE PLAN
Copies of the
Water Restriction Variance Application (see attached) was given to present
members. Information regarding obtaining
this form is posted on the
The application completes all necessary information required by the previously approved Water Shortage Response Plan.
RATE INCREASE FROM THE CITY OF
informed the board that the City of
FINALIZED BUDGET FY 2010-2011
Copies of the finalized budget for the Stokes County Water Sewer Authority were presented to attending members.
ADVERTSING OF SCWSA MEETINGS
Mr. Delehant discussed with the board the cost of advertising the SCWSA meetings in the local newspaper. He informed them that currently the expense to advertise the meetings was costing the SCWSA $42.00 per meeting. Discussion of lack of public attendance was brought up. It was also discussed that customers could be notified via the comment section of their water bills in the instance that the public should be notified of policy and procedure changes or other pertinent information. Chairman Hawkins made a motion to discontinue the advertising upon Mr. Delehant confirming that such advertising is not required by the state. Mr. Montgomery seconded the motion. Via telephone discussion Mr. Snow voted in favor of the discontinuation of advertising
and the motion was approved.
ITEMS OF GENERAL CONCERN/ NEW BUSINESS
Mr. Montgomery brought up discussion of the due date on the water bills. Currently the payment is due 15 days from the dates the meters are read. Mr. Montgomery stated that he feels this is not enough of time for turn around on receiving the bill and making payment, especially of there was any postal delays. It was suggested that the 15 days be extended to 25 days, therefore, allowing more time for payments to be received before a late fee would be assessed. Mr. Montgomery made a motion to extend to 25 days, Chairman Hawkins seconded the motion. Via telephone discussion Mr. Snow voted in favor of the extension and the motion was approved.
NEXT SCHEDULED MEETING
Next scheduled meeting was set for Thursday, December 9, 2010.
With no further business to discuss Chairman Hawkins made the motion to adjourn, Mr. Montgomery seconded, Mr. Snow agreed and was disconnected via telephone.
Darlene Dill, Secretary John Hawkins, Chairman