STATE OF NORTH CAROLINA)            STOKES COUNTY

                                                            )           WATER/SEWER AUTHORITY

                                                            )           DANBURY, NORTH CAROLINA

COUNTY OF STOKES                   )           September 9, 2010

The Stokes County Water and Sewer Authority met in regular session in third floor Conference Room of the Ronald Reagan Building on Thursday, September 9, 2010 at 3:00 p.m. with the following members present:

John Hawkins, Chairman

Arzell Montgomery, Member

 

Also present were:

Mark Delehant, Public Works Director, Ex- Officio Member

Alan Wood, Economic Development Director, Ex-Officio Member

Darlene Dill, Secretary

 

Members Present by telephone communication:

W. Scott Snow, Member

Members absent:

Worth Hampton, Vice Chairman

Wayne Smart, Member

 

 

 

APPROVAL OF MINUTES

            Minutes from the June 17, 2010 meeting of the Stokes County Water and Sewer Authority meeting were not approved for lack of a quorum.

 

INTRODUCTIONS

            Mr. Alan Wood, Director of Economic Development was introduced by Mr. Delehant to the Board as an Ex-Officio Member.

DISCUSSION OF OLD BUSINESS

            Copies of the Audit for fiscal year 2008-2009 were given to members present.  The cost to prepare the audit was discussed. Mr. Hawkins stated that he felt the current cost of the audit was extremely high.  Mr. Delehant stated that the audit had already been contracted for the fiscal year 2009-2010. Mr. Delehant stated that he would continue to look for a better price for the audit for the fiscal year 2010-2011, but as of now the cost that was being paid for the audit is competitive with other financial firms contacted thus far.  Mr. Hawkins informed the board that he would be attending a meeting with the Town of Walnut Cove to discuss the Germanton Sewer project.

 

WATER SHORTAGE RESPONSE PLAN

            Copies of the Water Restriction Variance Application (see attached) was given to present members.  Information regarding obtaining this form is posted on the Stokes County website. The form is available from the Stokes County Public Works Department.

The application completes all necessary information required by the previously approved Water Shortage Response Plan.   

 

RATE INCREASE FROM THE CITY OF WINSTON SALEM

            Mr. Delehant informed the board that the City of Winston Salem had increased the cost of water. He presented the board with a summary of the cost of water for the 2009-2010 fiscal year (see attached). Mr. Delehant expressed the dire need for the rate to be increased to $5.18 per 1000 gallons and increase in the availability fee from $17.00 to $18.00 effective October 1, 2010. Due to a lack of a quorum present at the meeting, Member, Scott Snow was telephoned and presented with the discussion. Chairman Hawkins made a motion to increase the cost of water to $5.18 per 1000 gallons and an increase in the rate of the availability fee to $18.00, effective October 1, 2010.  Mr. Montgomery seconded the motion. Mr. Snow voted in favor of the increase and the motion was approved.

 

FINALIZED BUDGET FY 2010-2011

            Copies of the finalized budget for the Stokes County Water Sewer Authority were presented to attending members.

 

ADVERTSING OF SCWSA MEETINGS

            Mr. Delehant discussed with the board the cost of advertising the SCWSA meetings in the local newspaper.  He informed them that currently the expense to advertise the meetings was costing the SCWSA $42.00 per meeting.  Discussion of lack of public attendance was brought up. It was also discussed that customers could be notified via the comment section of their water bills in the instance that the public should be notified of policy and procedure changes or other pertinent information.  Chairman Hawkins made a motion to discontinue the advertising upon Mr. Delehant confirming that such advertising is not required by the state. Mr. Montgomery seconded the motion. Via telephone discussion Mr. Snow voted in favor of the discontinuation of advertising

 and the motion was approved.

 

 

ITEMS OF GENERAL CONCERN/ NEW BUSINESS

            Mr. Montgomery brought up discussion of the due date on the water bills. Currently the payment is due 15 days from the dates the meters are read.  Mr. Montgomery stated that he feels this is not enough of time for turn around on receiving the bill and making payment, especially of there was any postal delays. It was suggested that the 15 days be extended to 25 days, therefore, allowing more time for payments to be received before a late fee would be assessed.  Mr. Montgomery made a motion to extend to 25 days, Chairman Hawkins seconded the motion. Via telephone discussion Mr. Snow voted in favor of the extension and the motion was approved.

 

NEXT SCHEDULED MEETING

            Next scheduled meeting was set for Thursday, December 9, 2010.

With no further business to discuss Chairman Hawkins made the motion to adjourn, Mr. Montgomery seconded, Mr. Snow agreed and was disconnected via telephone.

 

____________________________                _________________________

Darlene Dill, Secretary                                    John Hawkins, Chairman