)           WATER/SEWER AUTHORITY

                                                            )           DANBURY, NORTH CAROLINA

COUNTY OF STOKES                   )           SEPTEMBER 8, 2011

The Stokes County Water and Sewer Authority met in the third floor Conference Room of the Ronald Reagan Building on Thursday, September 8, 2011 at 3:00 p.m. with the following members present:

John Hawkins, Chairman

Worth Hampton, Vice Chairman

Arzelle Montgomery, Member


Also present were:

Mark Delehant, Public Works Director, Ex- Officio Member

Alan Wood, Economic Development Director, Ex-Officio Member (Arrived late)

Julia Edwards, Finance Director

Darlene Dill, Secretary


Members absent:

W. Scott Snow, Member

Wayne Smart, Member






            Chairman John Hawkins called the meeting to order.  Chairman Hawkins asked if there were any corrections to the minutes of the June 8, 2011 meeting.  No corrections or additions were noted. Mr. Montgomery made the motion to approve the minutes, Mr. Hampton seconded and the motion was unanimously approved.






            Chairman Hawkins began the meeting with the discussion of old business.  The first item of concern were the past due accounts that had been filed with the Debt Set-Off Service.  Ms. Edwards informed the board that no payments had been received. Ms. Edwards informed the board of the agency Interstate Credit Collections currently used by the Tax Department to collect past due bills. Interstate Credit Collections charges 25% of the amount collected for their services. There are currently seven (7) individuals to go into collection with as estimated amount of $12,487.00. The accounts must be removed from Debt Set-Off before they can be turned over to the collection agency.  After discussion of the existing past due accounts, Chairman Hawkins instructed Ms. Edwards to remove the individuals from Debt Set-Off and made a motion to move the collection of the accounts to Interstate Credit Collections.  Mr. Hampton seconded and the motion was approved unanimously.

The fund balance of the Water Sewer Authority was discussed.




            Mr. Delehant informed the board that the Town of Walnut Cove was at this time working to determine their cost of operation.  Chairman Hawkins asked for a breakdown of the current proposal to the Town of Walnut Cove. Mr. Delehant explained that currently the town is being charged a fixed availability fee of $18.00, the projected proposal would require the town to pay a fee of $2000.00  per month for 500,000 gallons but if no water is used the town would still be billed the $2000.00.  Mr. Delehant explained the tier structured billing that is done through the City of Winston Salem that the Water Sewer Authority currently pays.  He is proposing that the same type of tier be used with the Town of Walnut Cove. Mr. Delehant projects that the meeting will be held sometime with the next month. Mr. Delehant explained that the agreement will include that if the availability fee is not paid the system will be locked as a regular customer that does not pay has their water cut-off and locked.  A reconnect fee will be charged to turn the water back on.



            Letter (attachment 1) was mailed to water customers to inform them of the upcoming increase in water rates.



            Secretary Dill informed the board of a previous motion to pursue the collections of past due accounts through civil suit actions needed to be absolved in order to continue with the current motion of proceeding through the collection agency.  Chairman Hawkins made a motion to table the civil suit actions.  Mr. Montgomery seconded and the motion passed unanimously.



            Next scheduled meeting will be December 8, 2011 at 3:00, in the 3rd floor conference room. It was agreed that unless there was no new business or a further development in the Town of Walnut Cove proposal there would be no meeting in December. With no further business to discuss Mr. Hampton made the motion to adjourn, Chairman Hawkins seconded and the motion was unanimously approved.



___________________________                              ____________________________

Darlene Dill, Secretary                                                John Hawkins, Chairman