Stokes
County Water Sewer Authority Minutes
AUGUST
12, 2004
The Stokes County Water Sewer Authority met in a regular
meeting on August 12, 2004, in the Commissioners Chambers of the Administration
Building in Danbury with the following members present:
Wayne
Smart, Chairman
Ron
Clifford, Member
Worth
Hampton, Member
Arzell
Montgomery, Member
Jay
Kinney, Public Works Director
Julia
Edwards, Finance Director
Brenda
Carter, Secretary
Absent: John Hawkins, Vice Chairman
Also present: Tory
Wagoner, Cavanaugh and Associates
Steve
Cavanaugh, Cavanaugh and Associates
Brad Perkins, MLP Construction
Roger Sanders, Yates Construction
Mr. Smart brought the meeting to order and asked for
approval of the minutes for July 22, 2004.
Mr. Hampton made a motion to approve the minutes, seconded by Mr.
Clifford and the motion was approved.
The Board discussed the rate increase from Forsyth County
and Ms. Edwards presented the Board with figures for a total cost that would be
needed for the Board to break even.
There would be an average cost of $43.00 to the residents.
Mr. Smart asked Mr. Cavanaugh if he could gets figures for
what the two wells are costing that are in Walnut Cove. He would like to get the town to buy the
water that is being flushed out on the Germanton water line, at cost if
possible, to avoid this waste. Mr.
Cavanaugh stated that he would get these figures.
Mr. Smart will go to the Town of Walnut Cove Board to discuss
the possibility of them buying this water before informing the residents of
this price increase. Someone from
Cavanaugh and Associates will meet with the Board also.
After further discussion Mr. Smart asked if he could have a
motion to table this matter until the next meeting so that he could meet with
each Board member of the Town of Walnut Cove.
Mr. Clifford made a motion to table this matter, seconded by Mr.
Montgomery and the motion was approved.
Mr. Wagoner with Cavanaugh and Associates noted that he had
met with the Rural Center and had asked about the letter from the Rural Center
concerning the $273,000 grant money for the total project cost of the Sauratown
Fire Department Project. Also in the
letter it stated there was a 10.l% match or the engineering design fees at
$28,000. His question for the Rural
Center is the grant amount of $273,000 to have the $28,000 to be added to that
for a greater total project which would help with the booster pumping station
cost.
The Rural Center informed him that they had made a mistake
on the letter, that there would be a corrected letter that said the total
project would be $273,000 and a l0.l% match subtract off the $28,000 gets the
total amount that they will award.
The Board needs to decide if they will do the project with
this amount of match and where to get the match. The Board had discussed this
match from the City of King that needs the booster pumping station at a cost of
$40,000 and the Sauratown Fire Department.
Mr. Wagoner noted that this grant was announced before their normal
award cycle, this giving the Board time, before the Rural Center asked, to
decide whether or not they are doing the project.
Mr. Wagoner noted that a letter had been sent to the City
of King alerting them of the project and that the W/S Authority had received
grant notification of this project and asking to be allowed to tap on to their
system. The letter also stated that the
system would be returned to them and would be their customers. Mr. Wagoner stated that the City of King has
an interim manager and this has not been acted on and they have just announced
whom their new manager will be. He noted that the W/S Authority Board could
wait and negotiate with the City of King to see if they could provide the local
match, to work on the tap on fees that would fall under the Town of King’s
structure as these would be King’s customers.
King would collect on these and supply this as the local match or not do
the project at all.
It was asked how many customers were on this line and Mr.
Wagoner noted that there were 18 homes/businesses on this route. There was discussion concerning where these
funds could be found. Mr. Wagoner
stated that it was hoped to blend the $40,000 booster pumping station into the
overall project. The total estimate was
$273,000 and this did not include the $40,000 for the pumping station. There was a local match of $27,000 that was part
of the $40,000. Mr. Wagoner noted that
the Rural Center typically takes the total project and assign the grant and add
to the local match. Mr. Wagoner noted
that the City of King has not been asked to participate. He also noted that he had met with the
interim manager and the city engineer and they are aware of this project and
are waiting to see what the Board requests before going before the Town
Council. Mr. Wagoner noted that the
Town Council is aware of the project, that several years ago the fire station
had approached them about this issue.
They had asked the fire station to find funds to help out and to come
back to them, that this is when communications broke down.
It was asked if the Town of King wanted this project and
Mr. Cavanaugh noted that they wanted the booster pumping station. Mr. Montgomery noted that the booster
pumping station was for King to maintain the proper pressure on the lines. Mr. Wagoner noted that if they were to
extend it to the fire station that yes it would be. Mr. Montgomery noted that it should be King maintaining the
proper pressure by installing a booster pumping station or what ever was
required as they would be receiving the benefits. Mr. Wagoner noted that the Town of King does not have to extend
this line and that with the current
lines they do not need this pumping station.
Mr. Wagoner noted that a survey has not been made along
these lines of citizens interested in signing up for the system hookup.
Mr. Wagoner noted that he would draft a letter for the
chairman to sign to the Town of King and the Sauratown Fire Department asking
for help in funding this project.
FIDDLERS CREEK
Mr. Wagoner noted that Roger Sanders with Yates
Construction was in attendance if the Board had any questions. He noted that Yates and Ferguson, the
material supplier, were working through the details of when materials would be
delivered. He also noted that Brad
Perkins was present with a draft letter that would be sent to the Fiddlers
Creek home owners and they would also send a Water Users Agreement with this
letter. He noted that they were waiting
to see if the same number of home owners were still interested as this would
affect the cost per service and they would add a deadline to this sign up
also. A pre-construction conference and
contract signing would be next. He
noted that they had received the bonds from Yates.
ITEMS OF GENERAL CONCERN
Mr. Smart noted that the Rural Center was having a workshop
on August 21st in Raleigh and that the members could sign up to attend this
meeting.
Mr. Wagoner noted that the Rural Center was having grants
for new businesses to create new jobs.
Mr. Smart asked if this could help the Germanton businesses.
Mr. Clifford asked about the $5,000 that was to be returned
from the Town of Danbury and Ms. Edwards stated that she would send a letter requesting
these funds.
Mr. Clifford also asked about the Water Rights and Mr.
Wagoner noted that the letter was in the hands of Lee Spencer, and he is trying
to decide whom this letter needs to be addressed to.
Mr. Smart noted that the Board should really consider sewer
for Germanton, that it would help the businesses in that area.
BUDGET AMENDMENT
Mr. Smart noted the budget amendment in the amount of
$80,000 for Fiddlers Creek and asked for a motion to approve this
amendment. Mr. Hampton made a motion to
approve this amendment in the amount of $80,000, seconded by Mr. Clifford and
the motion carried.
Mr. Kinney noted that it was requested that the minutes be
put on the county web page and the Board approved this request.
As there was no further business, Mr. Clifford made a
motion to adjourn and the motion was approved.