STATE OF NORTH CAROLINA)            STOKES COUNTY

                                                            )           WATER/SEWER AUTHORITY

                                                            )           DANBURY, NORTH CAROLINA

COUNTY OF STOKES                   )           June 17, 2010

The Stokes County Water and Sewer Authority met in regular session in Room #325 of the Ronald Reagan Building on Thursday, June 17, 2010 at 3:00 p.m. with the following members present:

John Hawkins, Chairman

W. Scott Snow, Member

Arzell Montgomery, Member

Wayne Smart, Member

 

Also present were:

Julia Edwards, Finance Director 

Darlene Lawless, Secretary

 

Members absent:

Worth Hampton, Vice Chairman

Mark Delehant, Public Works Director, Ex-Officio Member

Alan Wood, Economic Development Director, Ex-Officio Member

 

APPROVAL OF MINUTES

            Chairman Hawkins asked if there were any corrections to the minutes of the November 12, 2009 meeting. No corrections or additions were noted. Mr. Montgomery made the motion to approve the minutes, Mr. Smart seconded and the motion was unanimously approved.

DISCUSSION OF OLD BUSINESS

            Chairman Hawkins questioned the status of the delinquent accounts. Miss Edwards informed the board that the delinquent accounts had been sent to the state debt set off, but as of this date she had no response.

WATER SHORTAGE RESPONSE PLAN

            Upon a letter from NCDENR the SCWSA was asked to have a water shortage plan and resolution in place. The Water Shortage Response Plan was discussed. Rations were discussed. It was noted that the telephone number was incorrect on the plan. Also, in section VII of the Water Shortage Response Plan, the plan list that an application for water use variance requests are available on the Stokes County website. This request was noted as not yet available and a follow-up would be added to the plan to comply. Chairman Hawkins made the motion to approve the SCWSA Water Shortage Plan, Mr. Smart seconded and the motion was unanimously approved.

 

ANNUAL DRINKING WATER QUALITY REPORT

            The report was discussed and the board was informed that the report was mailed to all customers as required by the state.

 

PROPOSED BUDGET FY 2010-2011

            The proposed budget was discussed. The new line item 210.7130.441 was explained as expenditures for water from the City of Winston Salem only. Discussion of the annual audit was brought to the table. Miss Edwards asked if the board had received copies of the audit. The board unanimously agreed that no one had received copies.  Miss Edwards stated that she would have copies available at the next meeting. The extremely high cost of preparing the audit was questioned. Chairman Hawkins asked that Mr. Delehant, Public Works Director investigate this matter further to see if the services could be performed at a cheaper rate. The rate increase for water from $17 to $18 and $3.90 per 1,000 gallons to $4.40 per 1,000 gallons beginning September 1, 2010 was discussed. Mr. Montgomery made the motion to approve the proposed budget with the proposed rate increase, Mr. Smart seconded and the motion was unanimously approved.

BUDGET ORDINANCE AMENDMENT #1

            An amendment to the 2009-2010 budget to balance all line items were presented by Miss Edwards was discussed. Mr. Snow made the motion to approve the amendment, Chairman Hawkins seconded and the motion was unanimously approved.

BOARD MEMBER APPOINTMENT/RESIGNATION PROCEDURES

            The By-Laws for appointments and resignations were discussed. It was agreed that the by-laws were interpreted to state that each member would remain until their written resignation was submitted to the Chairman. At the time of such resignation the board would provide to the County Commissioners a recommendation of a prospective new member for approval.

ITEMS OF GENERAL CONCERN/ NEW BUSINESS

            A Germanton Sewer project was discussed. Mr. Smart stated that the Rural Center would provide funding if this project was requested by the Town of Walnut Cove. This discussion was tabled until the next meeting.

NEXT SCHEDULED MEETING

            Next meeting will be September 9, 2010 at 3:00 p.m.

With no further business to discuss Mr. Smart made the motion to adjourn, Chairman Hawkins seconded and the motion was unanimously approved.

 

____________________________                _________________________

Darlene Lawless, Secretary                             John Hawkins, Chairman