) WATER/SEWER AUTHORITY
The Stokes County
Water and Sewer Authority met in the third floor Conference Room of the
John Hawkins, Chairman
Arzell Montgomery, Member
W. Scott Snow, Member
Also present were:
Julia Edwards, Finance Director
Darlene Dill, Secretary
Worth Hampton, Vice Chairman
Wayne Smart, Member
APPROVAL OF MINUTES
Chairman John Hawkins called the meeting to order. Chairman Hawkins asked if there were any corrections to the minutes of the March 10, 2011 meeting. No corrections or additions were noted. Mr. Montgomery made the motion to approve the minutes, Mr. Hawkins seconded and the motion was unanimously approved.
DISCUSSION OF OLD BUSINESS
Mr. Hawkins began the meeting with the discussion of old business. The first item of concern were the past due accounts that had been filed with the Debt Set-Off Service. Ms. Edwards informed the board that she had still heard nothing from them and that no payments had been received. Ms. Edwards explained the Debt Set-Off procedure and informed the board that this process only works when the money is available to the State. She also spoke to the fact that the Tax Office had received money thru these means before. Ms. Edwards confirmed that she receives information often confirming that theses accounts are still active and waiting for available funds. Mr. Delehant suggested hiring an attorney to attempt to obtain the monies thru a civil suit in small claims court. The civil suit action and the process were discussed. Mrs. Dill explained her knowledge of the civil suit process to the board. Mr. Delehant also suggested adding the delinquent accounts that have not yet been sent to the Debt Set-Off Service. Mr. Montgomery made a motion to inquire about taking civil action in small claims court, Mr. Snow seconded and the motion was unanimously approved.
BUDGET ORDINANCE AMENDMENT #1 (ATTACHMENT 1)
Julia Edwards, Finance Director presented members with a copy of the Budget Amendment #1 (see attachment 1). This amendment is necessary to balance the accounts thru June 30, 2011 to maintain a balanced budget. Mr. Hawkins made a motion to approve the ordinance, Mr. Montgomery seconded and the motion was unanimously approved.
PROPOSED BUDGET 2011-2012 (ATTACHED)
informed the board that the budget proposal that she was presenting was
completed before her knowledge of a rate increase from the City of
RATE INCREASE FROM THE CITY OF
Delehant explained the Cost of Water spreadsheet (see attached). He explained that we are billed by
consumption of the number of cubic feet of water used. Mr. Delehant explained
how at times if the consumption is low we are actually paying a higher rate for
water and at times the customer is paying a rate lower than what we are actually
charged . The City of
discussed the availability fee for the Town of
ITEMS OF GENERAL CONCERN
The board continued
with prior discussions. The first item
of general concern was to pass the rate increase due to the rate increase from
the City of
Second item to be addressed was to address a vote on the proposed budget. Ms. Edwards explained the proposed change of $66,500 to both the revenue and expenditure side. Mr. Hawkins made a motion to approve the proposed budget, Mr. Scott seconded and the motion was unanimously approved.
Ms. Edwards explained the increase in the budget due to health insurance coverage group and dental.
NEXT SCHEDULED MEETING
Next scheduled meeting will be September 8, 2011 at 3:00, in the 3rd floor conference room. With no further business to discuss Chairman Hawkins made the motion to adjourn, Mr. Montgomery seconded and the motion was unanimously approved.
Darlene Dill, Secretary John Hawkins, Chairman