) WATER/SEWER AUTHORITY
The Stokes County
Water and Sewer Authority met in the Third floor Conference Room of the
John Hawkins, Chairman
Worth Hampton, Vice Chairman
Arzelle Montgomery, Member
Scott Snow, Member
Also present were:
Julia Edwards, Finance Director
Darlene Dill, Secretary
Rex Baker, Citizen
Wayne Smart, Member
CALL OF MEETING TO ORDER
Chairman Hawkins called the meeting to order.
APPROVAL OF MINUTES
Chairman Hawkins asked if there were any corrections to the minutes of the March 8, 2012 meeting. No corrections or additions were noted. Mr. Montgomery made the motion to approve the minutes, Mr. Hampton seconded and the motion was unanimously approved.
informed the board that the City of
PROPOSED BUDGET FY 2012-2013
Ms. Edwards presented her proposed budget packet to the board for the 2012-2013 Fiscal Year. (See attachment #2). Ms. Edwards explained that the proposed budget included the rate increase effective September 15, 2012. She also highlighted the increases in the budget due to Health and Dental Insurance for County employees and the decrease due to the proposed audit contract with Martin and Starnes. The proposed budget also contained Budget Ordinance Amendment #1, (See attachment #3), which would appropriate and transfer funds for expenditures for remainder of the 2011-2012 fiscal year. Mr. Hampton made a motion to approve the Proposed Budget for 2012-2013 and Budget Ordinance Amendment #1. Mr. Montgomery seconded and the motion carried unanimously.
2011-2012 AUDIT CONTRACT
Ms. Edwards informed the board that she had sent out ten (10) RFP’s for auditing services that is performed for the SCWSA each year. She received two (2) quotes back. Martin Starnes & Associates proposed a three (3) year contract at the cost of $3,000.00 per year. S. Preston Douglas & Associated, LLP proposed a three (3) year contract at the cost of $5,500.00 per year. (See attachment #4). Ms. Edwards recommended that the board approve the services provided by Martin Starnes & Associates. Mr. Hampton made a motion to approve the audit contract with Martin Starnes & Associates. Chairman Hawkins seconded and the motion was carried unanimously.
DISCUSSION OF OLD BUSINESS
The first order of
business was the TOWN OF
Chairman Hawkins inquired about the status of the delinquent accounts and their status. Secretary Dill informed the board that payment had been received from two (2) delinquent accounts (See attachment #7). Secretary Dill informed the board that further recoveries were unlikely for the remaining of the year due to most tax returns had already been processed for this year. Interstate Credit Collection and Data Max Corporation would continue to file each month and the board was still obligated to pay the 25% fee required. The board also inquired about the situation with Ms.Lankford and Ms. Shelton regarding their request for connection to the system, Secretary Dill informed the board that no further correspondence had been made.
SAURATOWN FIRE STATION WATERLINE EXTENSION
Delehant informed the board that the
DAN RIVER PROPERTY OWNED BY SCWSA
The board observed the map, deed, and property card (See attachment #9). The question as to whether the land was owned by the SCWSA and as to what, if any stipulations were present in the deed was confirmed by the board. The previous discussion as to possibly selling this land as a revenue source was determined not to be in the best interest of the SCWSA.
APPOINTMENT OF NEW BOARD MEMBER
The board discussed the decision to replace the position on the SCWSA Board vacated by Mr. Wayne Smart. Mr. Montgomery stated that he had spoken with Ronald Powell, a resident of Germanton. Mr. Powell had agreed to fill the vacated position if appointed by the Stokes County Board of Commissioners. Mr. Montgomery made a motion to recommend Mr. Ronald Powell to the Board of Commissioners as replacement for Mr. Wayne Smart. Chairman Hawkins seconded and the motion was carried unanimously.
ITEMS OF GENERAL CONCERN
Mr. Rex Baker once
again stated his concern and desire to see the four (4) mile gap in water lines
between the bridge on Hwy. 311 and the Town of
NEXT SCHEDULED MEETING
meeting will be September 13, 2012 at 3:00, in the 3rd floor
conference room. Chairman Hawkins also informed the Board of a potential
“Emergency Meeting,” if there was a need regarding the water agreement with the
Darlene Dill, Secretary John Hawkins, Chairman