STATE OF NORTH CAROLINA  )          STOKES COUNTY

                                                            )           WATER/SEWER AUTHORITY

                                                            )           DANBURY, NORTH CAROLINA

COUNTY OF STOKES                   )           MAY 14, 2009

The Stokes County Water and Sewer Authority met in regular session in the Conference Room of the Administration Building on Thursday, May 14, 2009 at 3:00 p.m. with the following members present:

John Hawkins, Chairman

Worth Hampton, Vice Chairman

W. Scott Snow, Member

 

Also present were: 

Julia Edwards, Finance Director

Members Absent:

Arzell Montgomery, Member

Wayne Smart, Member

Mark Delehant, Public Works Director, Ex-Officio Member

Secretary

 

APPROVAL OF MINUTES

            Chairman Hawkins asked if there were corrections to the minutes of the February 19 meeting. Worth Hampton noted page 6 bottom paragragh, correction needed to be made on spelling of engineering firm. After some discussion of whether it was Golder or Goler, Chairman Hawkins asked Ms. Edwards if she would check into the spelling and make corrections as needed. Chairman Hawkins made the motion to approve the minutes, Mr. Hampton seconded and the motion was unanimously approved.

Letters for Overdue Accounts

Chairman Hawkins asked for the status on letters on overdue accounts. Ms Edwards noted that she would be contacting Mr. Delehant to get his signature and they would be mailed. Ms. Edwards also noted that there are 3 accounts that will be notified before sending them to debt setoff.

Rental Properties

Chairman Hawkins noted he would check with Mr. Delehant on whether or not the meters on vacant properties had been pulled.

Application Changes

Chairman Hawkins questioned whether the application had been changed to include social security numbers. Ms. Edwards verified that this had been completed.

$150 Deposit

Chairman Hawkins questioned Ms. Edwards on whether or not the $150 deposit was now in effect and whether or not we had made the first collection. Ms. Edwards acknowledged that it is in effect and yes, she had made the first collection. Chairman Hawkins confirmed with Ms. Edwards the $150 deposit was only on rental properties and owner’s deposit was still $75.

Bylaws

            Mr. Delehant would discuss at the next meeting

Billing Software

Chairman Hawkins asked how the billing software was going. Ms. Edwards noted that to her knowledge the billing software was working properly. They are reading the meters on the 15th and the bills go out within the next day or two.

Status of Water Leaks in Danbury

Rural Water Association is assisting Mark with this – Chairman Hawkins will check with Mr. Delehant on status

2009-2010 Budget Recommendation

Ms Edwards noted that she and Mr. Delehant had met and gone over the budget. Instead of charging the Water Authority a  monthly fee for administrative cost we are charging a percentage of salaries for the two meter readers, Public Works position, and the Administrative Assistant who will be taking care of the billing. The time for the positions listed above is being divided between Public Works and Regional Sewer Fund, Water Sewer Authority and Danbury Water System Fund. Ms. Edwards gave the committee a financial report through March 31, 2009. Ms. Edwards noted the late fees will be effective starting July 1.  Mr. Delehant is giving customers an opportunity to become familiar with the new bills and the billing cycle. There was some discussion on the logistics of water and sewer relating to economic development in the county and whether or not monies should be put in the budget for this. Mr. Hampton updated the Board on plans for Economic Development in the County. With no more business to discuss on the budget Mr. Hampton made the motion to approve the proposed 09-10 budget, Chairman Hawkins seconded the motion and the motion was unanimously approved.

Miscellaneous Issues

Chairman Hawkins will speak with Mr. Delehant on issues that we had from last month and any additional issues that need to be discussed at the next meeting.

Next Scheduled Meeting

Next meeting will be Thursday, August 13th, 2009 at 3:00 p.m.

With no further business to discuss Mr. Hampton made the motion to adjourn, Mr. Snow seconded the motion, motion was unanimously approved.

 

________________________________        ____________________________________

Julia Edwards, Finance Director                     John Hawkins, Chairman