STATE
OF NORTH CAROLINA ) SCWS
AUTHORITY MINUTES
) DANBURY, NORTH CAROLINA
) APRIL
10, 2008
COUNTY
OF STOKES )
The
Stokes County Water and Sewer Authority met in regular session in the Commissioners
Chambers of the Ronald Reagan Building on Thursday, April 20, 2008, at 3:00
p.m. with the following members present:
John Hawkins, Chairman
Worth Hampton, Vice Chairman
Arzell
Montgomery, Member
W. Scott Snow, Member
Wayne Smart, Member was absent
Mark Delehant, Public Works Director
Lisa Lankford, Assist. Finance
Director
Brenda Carter, Secretary
Chairman
Hawkins called the meeting to order and noted that Mr. Smart was not in
attendance for this meeting.
Chairman
Hawkins asked for corrections to or approval of the minutes of February 21,
2008. Mr. Montgomery made a motion to
approve the minutes, seconded by Mr. Hampton and the motion was approved with
the following vote:
For:
Mr. Hawkins, Mr. Hampton, Mr. Montgomery, Mr. Snow
Absent: Mr. Smart
Mr. Delehant, Public Works Director
noted that of the fifteen property owners
submitted
at the February 21, 2008, meeting, he had received six responses for the access
agreement,
four agreeing for the testing and two saying no. Property owners agreeing to
the testing were: Dale Hartman, Jessie Tesh, Ruth
Tuttle and John Hawkins.
Mr. Montgomery noted that he had obtained
verbal permission from Ms. Sadie Hartgrove and would
this in writing. And he would also continue to try to get in touch with some of
the other property owners. A deadline of
April 28, 2008, was set to allow the property owners to respond. Chairman Hawkins noted that with the property
owners that had given permission to test on their property he felt that this
would allow working around the owners that did not give permission with the
exception of the property around Constance Frye. He felt that the Board would need a positive
response from Rebecca Frye and Billy McKenzie to allow testing on their
property to be able to work around the Constance Frye property. Mr. Hawkins noted that he and Mr. Montgomery
would try to obtain other signatures from residents to get permission to do
testing for possible drilling of wells on their property.
Chairman Hawkins noted that the next
item on the agenda was the approval of the FY 2008-2009 Budget, a Budget
Ordinance Amendment and a Contract to Audit Accounts of the SC Water and Sewer
Authority by Martin, Starnes and Associates, CPA’s, P.A. Mr. Delehant noted according to the Bylaws,
the budget should be submitted to the SCWSA Board no later than May 1 of each
year and adopted no later that June 30 of each
year. Mr. Hampton asked if this met Mr.
Delehant’s approval and Mr. Delehant noted that he
had discussed the budget with Ms. Edwards and unless there was a major break,
and there were some funds set aside for this, this budget would be
sufficient.
The Board discussed the need for
purchasing a hydrant meter for the purpose of selling water for filling
swimming pools, construction sites, etc. and if there was monies in the budget
for this purchase.
After discussion, Mr. Hawkins put
before the Board a proposal that if the Director sees a need for a hydrant
meter that he be given the authority to purchase the same up to an amount of
TWO THOUSAND DOLLARS ($2,000). A motion
was made by Mr. Montgomery, seconded by Mr. Hampton, and the motion was
unanimously approved.
Mr. Hampton made a motion to approve
the Budget, a Budget Amendment, and the Contract to Audit Accounts. Mr. Hawkins had a question concerning line
item 210-7130-440, Misc. Contractual Services, if this amount included fees for
Golder Associates, and was informed that this was the
EIGHTEEN THOUSAND DOLLARS ($18,000.00) noted at the bottom of the page. After further discussion, the motion was
seconded by Mr. Hampton, and the motion was approved.
Repair
of Fire Hydrant
Mr. Delehant noted that he had
received information from the fire department that there was a hydrant that
needs to be repaired located across from the Shell station in Germanton. He
noted that he would go out the next day to assess the damage and see that it
was repaired.
Mr. Hampton asked if there was an update on
the New Development in Walnut Cove and Mr. Hawkins noted that the tie-in would
be on the Walnut Cove side of the vault and he would continue to keep an eye on
it.
Mr. Hawkins had a question
concerning the payment of the water bills.
Mr. Delehant noted that there was no change, the customers that had been
paying were paying and the non-payers were not paying. That the debt set off time was missed and
will be tried again before next tax season ends.
Mr. Montgomery had a question
concerning Larry Jones’ request to have a reduction in his water bill several
years ago when he had purchased property and the past owner had not paid her
water bills and what the Board did about his request. Mr. Hawkins noted that the Board had not
given any reduction on his first request, but had at a later date. Mr. Montgomery asked if someone would
research the past minutes for this information.
Mr. Delehant presented each member
with a copy of the updated SCWS Authority Water Rates, which became effective
March 1, 2008, but Mr. Delehant had compiled the water rates onto a one-page
document. Mr. Delehant asked if the Board could approve this as written. Mr. Hampton made a motion, seconded by Mr.
Scott to approve these water rates. The motion was approved unanimously.
ITEMS
OF GENERAL CONCERN
Mr. Delehant noted that Ms. Bullins,
the Administrative Assistant to the County Manager, had informed him that
Brenda Carter, the Public Works Administrative Assistant should be officially
approved as the SCWS Authority secretary.
Mr. Hampton made a motion to officially approve Brenda Carter as the
SCWS Authority secretary, seconded by Mr. Montgomery and the motion was
unanimously approved.
Mr. Delehant also noted that when
the minutes are approved the documents should be signed by the chairman and the
secretary of the Board. It was also
noted that Vice Chairman was not added to Mr. Hampton’s name in the February
21, 2008 minutes and this correction should be made before Mr. Hawkins signs
the document.
Mr. Hampton noted that he would like
each property owner agreeing to the testing on their property to receive a copy
of what took place on their property.
Mr. Delehant noted that it should be noted when talking with the property
owners that the information would be made available to them, even if their site
were not utilized and they would be given information of the best well location
on their property for their use.
After discussion, the Board agreed that the
next meeting would be June 12, 2008.
With no further business to discuss,
Mr. Hampton made a motion, seconded by Mr. Scott, to adjourn and the motion was
approved.
Brenda
Carter John Hawkins
Secretary
to the Board Chairman