STATE OF NORTH CAROLINA††††††††††††† †††††††††† ) ††††††††††††††††††††† SCWS AUTHORITY MINUTES
†††††††††††††††††††††††††††††††††††††††††††††††††† †††††††† ††††††††††† )†††††† ††††††††††††††† DANBURY, NORTH CAROLINA
††††††††††††††††††††††††††††††††††† ††††††††††† )†††††††††††††††††††††† APRIL 10, 2008
COUNTY OF STOKES††††††††††††††† †††††††††† ††††††††††† )
The Stokes County Water and Sewer Authority met in regular session in the Commissioners Chambers of the Ronald Reagan Building on Thursday, April 20, 2008, at 3:00 p.m. with the following members present:
††††††††††† John Hawkins, Chairman
††††††††††† Worth Hampton, Vice Chairman
††††††††††† Arzell Montgomery, Member
††††††††††† W. Scott Snow, Member
††††††††††† Wayne Smart, Member was absent
††††††††††† Mark Delehant, Public Works Director
††††††††††† Lisa Lankford, Assist. Finance Director
††††††††††† Brenda Carter, Secretary
Chairman Hawkins called the meeting to order and noted that Mr. Smart was not in attendance for this meeting.
Chairman Hawkins asked for corrections to or approval of the minutes of February 21, 2008.† Mr. Montgomery made a motion to approve the minutes, seconded by Mr. Hampton and the motion was approved with the following vote:
††††††††††† For:† Mr. Hawkins, Mr. Hampton, Mr. Montgomery, Mr. Snow
††††††††††† Absent:† Mr. Smart
††††††††††† Mr. Delehant, Public Works Director noted that of the fifteen property owners
submitted at the February 21, 2008, meeting, he had received six responses for the access
agreement, four agreeing for the testing and two saying no. Property owners agreeing to the testing were: Dale Hartman, Jessie Tesh, Ruth Tuttle and John Hawkins.
† Mr. Montgomery noted that he had obtained verbal permission from Ms. Sadie Hartgrove and would this in writing. And he would also continue to try to get in touch with some of the other property owners.† A deadline of April 28, 2008, was set to allow the property owners to respond.† Chairman Hawkins noted that with the property owners that had given permission to test on their property he felt that this would allow working around the owners that did not give permission with the exception of the property around Constance Frye.† He felt that the Board would need a positive response from Rebecca Frye and Billy McKenzie to allow testing on their property to be able to work around the Constance Frye property.† Mr. Hawkins noted that he and Mr. Montgomery would try to obtain other signatures from residents to get permission to do testing for possible drilling of wells on their property.†
††††††††††† Chairman Hawkins noted that the next item on the agenda was the approval of the FY 2008-2009 Budget, a Budget Ordinance Amendment and a Contract to Audit Accounts of the SC Water and Sewer Authority by Martin, Starnes and Associates, CPAís, P.A.† Mr. Delehant noted according to the Bylaws, the budget should be submitted to the SCWSA Board no later than May 1 of each year and adopted no later that June 30 of each year.†† Mr. Hampton asked if this met Mr. Delehantís approval and Mr. Delehant noted that he had discussed the budget with Ms. Edwards and unless there was a major break, and there were some funds set aside for this, this budget would be sufficient.†
††††††††††† The Board discussed the need for purchasing a hydrant meter for the purpose of selling water for filling swimming pools, construction sites, etc. and if there was monies in the budget for this purchase.†
††††††††††† After discussion, Mr. Hawkins put before the Board a proposal that if the Director sees a need for a hydrant meter that he be given the authority to purchase the same up to an amount of TWO THOUSAND DOLLARS ($2,000).† A motion was made by Mr. Montgomery, seconded by Mr. Hampton, and the motion was unanimously approved.
††††††††††† Mr. Hampton made a motion to approve the Budget, a Budget Amendment, and the Contract to Audit Accounts.† Mr. Hawkins had a question concerning line item 210-7130-440, Misc. Contractual Services, if this amount included fees for Golder Associates, and was informed that this was the EIGHTEEN THOUSAND DOLLARS ($18,000.00) noted at the bottom of the page.† After further discussion, the motion was seconded by Mr. Hampton, and the motion was approved.
Repair of Fire Hydrant
††††††††††† Mr. Delehant noted that he had received information from the fire department that there was a hydrant that needs to be repaired located across from the Shell station in Germanton. He noted that he would go out the next day to assess the damage and see that it was repaired.†
Mr. Hampton asked if there was an update on the New Development in Walnut Cove and Mr. Hawkins noted that the tie-in would be on the Walnut Cove side of the vault and he would continue to keep an eye on it.†
††††††††††† Mr. Hawkins had a question concerning the payment of the water bills.† Mr. Delehant noted that there was no change, the customers that had been paying were paying and the non-payers were not paying.† That the debt set off time was missed and will be tried again before next tax season ends.†
††††††††††† Mr. Montgomery had a question concerning Larry Jonesí request to have a reduction in his water bill several years ago when he had purchased property and the past owner had not paid her water bills and what the Board did about his request.† Mr. Hawkins noted that the Board had not given any reduction on his first request, but had at a later date.† Mr. Montgomery asked if someone would research the past minutes for this information.
††††††††††† Mr. Delehant presented each member with a copy of the updated SCWS Authority Water Rates, which became effective March 1, 2008, but Mr. Delehant had compiled the water rates onto a one-page document. Mr. Delehant asked if the Board could approve this as written.† Mr. Hampton made a motion, seconded by Mr. Scott to approve these water rates. The motion was approved unanimously.
ITEMS OF GENERAL CONCERN
††††††††††† Mr. Delehant noted that Ms. Bullins, the Administrative Assistant to the County Manager, had informed him that Brenda Carter, the Public Works Administrative Assistant should be officially approved as the SCWS Authority secretary.† Mr. Hampton made a motion to officially approve Brenda Carter as the SCWS Authority secretary, seconded by Mr. Montgomery and the motion was unanimously approved.
††††††††††† Mr. Delehant also noted that when the minutes are approved the documents should be signed by the chairman and the secretary of the Board.† It was also noted that Vice Chairman was not added to Mr. Hamptonís name in the February 21, 2008 minutes and this correction should be made before Mr. Hawkins signs the document.†
††††††††††† Mr. Hampton noted that he would like each property owner agreeing to the testing on their property to receive a copy of what took place on their property.† Mr. Delehant noted that it should be noted when talking with the property owners that the information would be made available to them, even if their site were not utilized and they would be given information of the best well location on their property for their use.
After discussion, the Board agreed that the next meeting would be June 12, 2008.
††††††††††† With no further business to discuss, Mr. Hampton made a motion, seconded by Mr. Scott, to adjourn and the motion was approved.
Brenda Carter††††††††††††††††††††††††††††††††††††††††††††††††††† †††† John Hawkins
Secretary to the Board†††††††††††††††††††††††††††††††††††††† †††† Chairman