) WATER/SEWER AUTHORITY
The Stokes County
Water and Sewer Authority met in the third floor Conference Room of the
John Hawkins, Chairman
Arzell Montgomery, Member
Worth Hampton, Vice Chairman
W. Scott Snow, Member
Also present were:
Julia Edwards, Finance Director
Darlene Dill, Secretary
Mrs. Amie Hampton, Public Attendant
Wayne Smart, Member
APPROVAL OF MINUTES
Chairman John Hawkins called the meeting to order. Chairman Hawkins asked if there were any corrections to the minutes of the June 17, 2010 and the September 19, 2010 meetings. No corrections or additions were noted. Mr. Hampton made the motion to approve the minutes, Mr. Montgomery seconded and the motion was unanimously approved.
DISCUSSION OF OLD BUSINESS
During the discussion of the minutes several items of old business were brought to the floor to update and refresh members. Due to the lack of a quorum in previous meetings, approval had not been obtained for the minutes dating back to June 17, 2010. New water rates and budget amendments were the items discussed.
PRESENTATION OF THE 2009-2010 FINANCIAL AUDIT
Finance Director presented members with a copy of the 2009-2010 fiscal year
financial audit. Ms. Edward’s, stated
that she has responded to the LGC (Local Government Commission) as they were
concerned with the lack of funding and the operating loss. Ms. Edwards stated that she has explained to
them the recent rate increase in the cost of water that should alleviate
problems concerning operation loss. At the time of the meeting she had received
no response back from the LGC. Ms.
Edwards stated that the letters from the LGC were routinely sent if any entity
was operating at a loss. Improvements in
the operating loss were discussed. Mr.
Montgomery questioned Mr. Delehant and Mrs. Dill to the status of the public
comments on the water rate increase. Mr.
Delehant and Mrs. Dill spoke to the extremely low percentage of customer
complaints. Most are aware that the
increase comes directly from the City of
AUDIT CONTRACTS FOR 2010-2011/2011-2012
Chairman Hawkins questioned the cost of the financial audit. Ms. Edwards stated that she has looked at other entities comparable in size and that the cost was in line with those entities with the total cost at $5700.00. Ms. Edwards stated that there had been no increase with Martin Starnes & Associates in the past years. Chairman Hawkins questioned as to whether they audited other county departments, Ms. Edwards responded that they were used for other county audits. Ms. Edwards stated that if additional bids were requested for the 2010-2011 audit that the process must begin immediately as the audit process is started in the month of April. Ms. Edwards asked that the audit contract wit Martin Starnes & Associates, for fiscal year 2010-2011 be approved and that additional inquiries would be made for the 2011-2012 fiscal year. Mr. Montgomery made a motion to approve the Financial Audit Contract with Martin Starnes & Associates at a cost of $5700.00 for fiscal year 2010-2011. Mr. Hampton seconded and the motion was unanimously approved.
Mr. Hampton began discussion referring to page 9 of the audit contract. Discussion was made to the fact that the revenue was increasing this fiscal year due to water fees, additional taps, etc. Mr. Delehant said that this fiscal year is looking very promising compared to the operating loss on page 9 of the 2009-2010 audit.
Chairman Hawkins asked Ms. Edwards to start looking as to another source for the audit as the price of the current one is extremely high. Ms. Edwards stated that she would look for another source.
Chairman Hawkins asked Ms. Edwards about the three accounts that were filed with the Debt Set-off Services, she replied that she still had received no information regarding the three accounts.
RATE INCREASE RESULTS
Delehant explained the water tier program with the City of
Mr. Delehant discussed that in the past an
agreement should have been made with The Town of Walnut Cove to pay for an
allotted amount of water, whether they received it or not. Much as the Water Sewer Authority does with
the City of
ITEMS OF GENERAL CONCERN
Mr. Delehant asked for approval to attend the 34th Annual NC Rural Water Association conference at a cost of $450.00. Mr. Snow made the motion to approve the request to attend. Chairman Hawkins seconded and the motion was unanimously approved.
NEXT SCHEDULED MEETING
Next scheduled meeting will be June 9, 2011 at 3:00.
With no further business to discuss Chairman Hawkins made the motion to adjourn, Mr. Montgomery seconded and the motion was unanimously approved.
Darlene Dill, Secretary John Hawkins, Chairman