STATE OF NORTH CAROLINA)            STOKES COUNTY

                                                            )           WATER/SEWER AUTHORITY

                                                            )           DANBURY, NORTH CAROLINA

COUNTY OF STOKES                   )           MARCH 8, 2012

The Stokes County Water and Sewer Authority met in the Commissioners Chambers of the Ronald Reagan Building on Thursday, March 8, 2012 at 3:00 p.m. with the following members present:

John Hawkins, Chairman

Worth Hampton, Vice Chairman

Arzelle Montgomery, Member

 

Also present were:

Mark Delehant, Public Works Director, Ex- Officio Member

Alan Wood, Economic Development Director, Ex-Officio Member

Darlene Dill, Secretary

Rex Baker, Citizen

 

Members absent:

W. Scott Snow, Member

Wayne Smart, Member

 

CALL OF MEETING TO ORDER

Chairman Hawkins called the meeting to order.  Chairman Hawkins stated that Rex Baker had some issues to discuss with the Board and called Mr. Baker to speak.  Mr. Baker spoke on the issue of connecting a Regional Water System for safety including King, Rural Hall, Winston Salem, Germanton, Walnut Cove and Madison to a continuous water line for safety purposes.  Mr. Baker informed the Board that this project could be completed by running a (4) four mile run of 6” pipe from Walnut Cove to Madison.  Mr. Baker requested the Water Sewer Authority take action to complete this project by pulling water from the Dan River. Mr. Baker asked for questions from the Board.  Mr. Hampton stated that the SCWSA had looked at this option in the past and was unable to obtain a withdrawal permit for use of the Dan River. Mr. Montgomery stated that there was not enough water at times in the Dan River to accommodate as a water supply being the main reason that the permit was not granted.  Mr. Hampton also stated the cost for building and maintaining the system versus number of users was not practical, as there was not enough users to maintain the system. Mr. Baker reiterated that his proposal for running the lines were for emergency purposes only. The Sauratown Fire Department line was discussed regarding the ownership and position of the SCWSA. Mr. Montgomery stated that the City of King had profited from the line.  Mr. Hawkins stated that the SCWSA had contributed $5000.00 (Five thousand and no/100 dollars) toward the construction of the line that was to be paid back once The City of King attained revenue from the line.  Mr. Hawkins stated that the SCWSA had not been reimbursed by the City of King. Mr. Montgomery asked that the contract with the City of King be researched and presented at the next meeting. Mr. Baker inquired about the plan usage of the property located on the Dan River that the SCWSA owns if the water withdrawal was not permitted. The board requested a copy of the Deed of Trust at the next meeting to determine ownership of the land whether it being Stokes County or the SCWSA.  Mr. Baker thanked the board for hearing his proposal and requested to be contacted for the next meeting of the Board.

 

 

 

 

 

           

APPROVAL OF MINUTES

 

  Chairman Hawkins asked if there were any corrections to the minutes of the September 8, 2011 meeting.  No corrections or additions were noted. Mr. Hampton made the motion to approve the minutes, Mr. Montgomery seconded and the motion was unanimously approved.

 

 

 

DISCUSSION OF OLD BUSINESS

 

            Chairman Hawkins began the meeting with the discussion of old business.  The first item of concern was to replace the position on the SCWSA Board vacated by Mr. Wayne Smart. At this time, no official letter of resignation has been submitted to the Board but there has been no contact with Mr. Smart since the June 17th, 2010 meeting.  Also, per a phone conversation with Mr. Smart and Secretary Dill, Mr. Smart expressed his intentions to resign from the board.  Secretary Dill requested that Mr. Smart send a written letter of resignation to state his intentions.  This letter has not been received.  The Board stated plans to come up with a replacement by the next meeting, so that the person could be approved by the Stokes County Board of Commissioners.

 

DELINQUENT ACCOUNTS

Chairman Hawkins inquired about the status of the delinquent accounts and their status.  Secretary Dill informed the board that all delinquent accounts were turned over to Interstate Credit Collection and Data Max Corporation. (Attachment #1). The company will begin January 2012 filing with debt set-off. Secretary Dill also mentioned the letter sent to Ms. Lankford and Ms. Shelton regarding their request for connection to the system. (Attachment #2). The board was informed of the offer to Ms. Lankford and Ms. Shelton to appear before the board on this date to discuss their situation.  Neither appeared before the board.

 

LOCAL WATER SUPPLY PLAN

Mr. Delehant requested approval of the Local Water Supply Plan; he explained that this is just formality as required by G.S. 143-355 (1). Attachment #3.  Mr. Hampton questioned the cross connection program listed on page 1 of the plan pertaining to the City of Winston Salem. Mr. Delehant explained this did not apply to the SCWSA.  Chairman Hawkins made a motion to approve the Local Water Supply Plan, it was seconded by Mr. Hampton and the motion was unanimously approved.

 

 

TOWN OF WALNUT COVE WATER AGREEMENT

            Mr. Delehant presented the Board with proposed contract between the SCWSA and the Town of Walnut Cove. Attachment #4. Chairman Hawkins summarized the contract, he stated that the SCWSA would bill the Town of Walnut Cove $2755.78 (Two thousand seven hundred fifty five dollars and 78/100) per month. Fee would include the first 500,000 gallons of water. All water in excess of the 500,000 gallons will be billed at a rate of $4.15 (four dollars and 15/100) per 1000 gallons. Also, that any increase by the City of Winston Salem would be adjusted at such given time that it occurs. Consumption of the Town of Walnut Coves’ water was discussed. The Board directed Mr. Delehant to obtain legal review of the contract and to obtain information regarding the SCSWA Boards’ area of authority to enforce the contract or to force the Town of Walnut Cove to sign by restricting their ability to use the water.

 

ITEMS OF GENERAL CONCERN

            Chairman Hawkins inquired with Mr. Wood the current status of Economic Development within the County. Mr. Wood elaborated on the Piedmont Local Food Project, the tourism growth, refurbishing and reopening the Art Market as a Visitors Center and the new Sheetz opening in King.

 

NEXT SCHEDULED MEETING

            Next scheduled meeting will be June 14, 2012 at 3:00, in the 3rd floor conference room. With no further business to discuss Mr. Montgomery made the motion to adjourn, Chairman Hawkins seconded and the motion was unanimously approved.

 

 

___________________________                              ____________________________

Darlene Dill, Secretary                                                John Hawkins, Chairman