) WATER & SEWER AUTHORITY
) DANBURY, NORTH CAROLINA
) FEBRUARY 21, 2008
The Stokes County Water and Sewer Authority met for regular session in the
Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative
Building) located in Danbury, North Carolina on Thursday, February 21, 2008 at 3:00 pm with
the following members present:
Chairman John Hawkins
Member Worth Hampton
Member Arzell Montgomery
Member Wayne Smart
Member W. Scott Snow
County Personnel in Attendance:
Public Works Director Mark Delehant
Finance Director Julia Edwards
County Manager K. Bryan Steen
Administrative Assistant Darlene Bullins
Chairman John Hawkins called the meeting to order.
Register of Deeds Kathy Young administered the General Oath to the following
members of the Water and Sewer Authority: John Hawkins, Worth Hampton, Arzell
Montgomery, Wayne Smart, and Scott Snow. An executed copy of the oath taken by
each member will be placed with the minutes.
APPROVAL OF THE JANUARY 10, 2008 MINUTES
Chairman Hawkins entertained a motion to approve or amend the minutes of the
January 10, 2008 meeting.
Chairman Hawkins noted the following administrative corrections:
Page #3 – Water Rates - include $3.10 price per thousand gallons in Article 3 –
Change to: Town of Walnut Cove - $3.10 per thousand gallons
Delete “Town of Walnut _______per 1,000 gal first 150,000”
Delete “Town of Walnut Cove ____ per thousand gallons after 150,000”
Member Hampton moved to approve the January 10th minutes as amended.
Member Montgomery seconded and the motion carried unanimously.
WATER USAGE UPDATE
Public Works Director Mark Delehant presented the following update:
o Month of January 2008 – approximately $296* – profit
o Month of February 2008 – would have had approximately $586* – profit if there had not been a water break costing $995
(*both estimates based on billings)
o Finance Department currently working on delinquent accounts
Member Smart questioned if the State would be responsible for the recent water break.
Public Works Director Mark Delehant noted at this time, he was investigating the issue.
DEVELOPMENT RATES UPDATE (Walnut Cove Development)
Chairman Hawkins noted that the Policy Resolution Article #4 (Extensions of Water
Service) Section #60(Local permit authorization) addresses the extension of water services
which encumbrances the development which goes along and basically covers the fees being
paid by the developer to put in the infrastructure. Chairman Hawkins noted the mechanisms
are already in place as stated in Section#61-(5):
¨ which notes that the applicant shall pay all costs involved in making such extension, provided, however, that if the Authority, in order to provide for the anticipated needs of water users beyond those needs which would normally be required for the purposes of the applicant, shall require the installation of a larger water line than would be otherwise necessary, the authority may contract with the applicant to reimburse the applicant for such portion of the costs as shall be attributable to the larger line required by the Authority…..
Chairman Hawkins requested Director Delehant review Article 4-Section #60 and #61
which relate to the responsibilities as the “Director”.
Chairman Hawkins noted that after reviewing the new Walnut Cove Development, it
seems that the development would be tied into the Walnut Cove connection, though, it would
be very easy to tie into the Water and Sewer Authority connection. Chairman Hawkins
requested that Director Delehant keep a close eye on the project.
Chairman Hawkins noted that he had not received an answer Engineer Steve Gibbs-
NCDOT regarding the water vault.
Chairman Hawkins noted that Authority members have seen individuals tapping into a
fire hydrant and getting water without permission to do so. Policy Resolution (Article 1-
Section 17- Opening Fire Hydrants for private use) has in place permitting for the withdrawal
of water from hydrants which outlines specific requirements that are the “Director’s
responsibility” – one being to provide a meter for the applicant.
Director Delehant noted the need to have a meter or borrow a meter from an adjoining
meter to use on the water hydrant – new meter cost approximately $1500. Member Smart
noted the possibility of borrowing a meter from the Town of Walnut Cove instead of investing
in a new meter.
The Authority discussed issues with individuals drawing water from the hydrants
without paying and guidelines that cover withdrawing water from an hydrant.
GOLDER ASSOCIATES UPDATE
Director Mark Delehant presented members with information regarding designated
land that Golder and Associates would like to do testing on for the possibility of drilling wells.
Golder must have the property owners’ permission.
Director Delehant discussed the following property owners with members:
§ Don Lewis
§ Robert Hendrix
§ Peggy Martin
§ Jacob Whitaker
§ Larry Jones
§ Dale Hartman
§ Sadie Hartgrove
§ Jessie Tesh
§ Elbert Rogers
§ Rebecca Frye
§ Billy McKenzie
§ Marie Tuttle
§ John Hawkins
§ Lawrence Matthews
Director Delehant suggested that Authority Members might want to help explain the permission
process and possibly visit landowners with Director Delehant. Director Delehant also
presented members with a sample copy of the waiver that property owners would have to sign.
Director Delehant noted that he would be working with Golder and Associates when testing is
being done on the property.
The Authority discussed the following items that property owners would need to know
about the procedure:
§ how much land and what part of their property would be used for the procedure (provide a map to the land owner of the designate area if possible)
§ will the property owner receive any monetary compensation
ITEMS OF GENERAL CONCERN
Water Rates (Water Tap and Meter Fees)
Director Mark Delehant requested that the following fees be placed together (possibly
on a single sheet) in order to be able to supply an applicant with a projected cost. Director
Delehant also suggested putting the fees on the internet. Director Delehant requested before
complying this information, if the Authority wished to review any of the following fees:
§ Water Rates
§ Water Tap and Meter Fees
§ Deposit Fee
§ Re-connection Fee
§ Meter Re- installation Fee
§ Unauthorized Tap Fee
§ Sale of water (non-user)
o Base Fee (per week)
o Per 1000 Gallons
§ Late Fees
Chairman Hawkins noted that the water rate of $3.10 per 1000 gallons of usage and
where the Authority’s cost exceeds the tap fees, the charge will be based on actual cost plus
20% was approved at the January 10th meeting.
The Authority reviewed and discussed the following Water Tap and Meter Fees:
Note: A cost recovery fee may be applicable, depending on location
Note: Where the Water and Sewer Authority’s cost exceed these tap fees, the
charge will be based on actual cost plus 20%.
Chairman Hawkins noted that the 1 ½” tap has been deleted from the fee schedule.
Director Delehant proposed the following Meter Fees:
The Authority discussed the Meter Fees proposed by Director Delehant.
Chairman Hawkins entertained a motion regarding the proposed meter fees submitted
by Director Delehant.
Member Hampton moved to approve the meter fees proposed by Director Delehant.
Member Smart seconded and the motion carried unanimously.
Director Delehant proposed the following fees for the Authority’s consideration:
Meter Re-installation Fee
Number of Days Late
After 55 days – meter is locked
The Authority discussed the fees proposed by Director Delehant.
Member Snow referred to the Resolution Policy – Section #35 – Collection of Water
Charges; penalties for failure to pay.
Finance Director Julia Edwards requested direction from the Authority whether to
allow customers to make payment arrangements if their bill is late.
The Authority discussed the request from Director Julia Edwards.
Director Delehant suggested that a complete fee schedule be presented at the next
meeting for final approval. The Authority unanimously agreed to place the proposed fee
schedule on next month’s agenda.
Chairman Hawkins directed Director Delehant to place proposed fee schedule for the
Authority’s consideration at the next meeting.
Director Delehant also requested direction from regarding the sale of water for a non-
Chairman Hawkins requested Director Delehant to review the current Resolution Policy
-fees and check with the Town of Danbury and Walnut Cove and submit a proposal at the
Member Montgomery requested direction from Authority members on what to do
when you see a tanker filling up water from the Authority’s hydrant. He noted that he has
seen this on several occasions .
The Authority discussed possible options – questioning the driver, get license number
and any notification on the tanker.
Director Delehant noted the possibly of calling 911 if problems occurred.
Member Hampton noted that Administrative Assistant Darlene Bullins had checked
with Sheriff Mike Joyce to see if there would be a problem with calling Communications
Center and requesting a Deputy to investigate; Sheriff Joyce indicated that it would be no
problem. Sheriff Joyce requested that Director Delehant inform the Sheriff’s Department
what kind of authorization the driver needed in order to be withdrawing water from the tap.
Chairman Hawkins directed Director Delehant to develop a policy for withdrawing
water from a hydrant for non-users.
Chairman Hawkins requested discussion regarding the current 1” Tap Fee of $1500.
Chairman Hawkins noted that citizens on Highway #65 wanted to hook on, but felt the fee was
Member Montgomery noted that the initial tap fee was $750, but would increase to
$1500 if the tap fee was connected later.
The Authority discussed possibly lower the fees in order to allow more people on
Member Montgomery expressed concerns with changing the tap fee since there had
been individuals who have been charged the $1500 tap fee who did originally sign up.
The Authority unanimously agreed to leave the tap fee $1500 at the current rate.
Director Delehant noted that a “flusher” meter has been relocated at the Walnut Cove
Vault, which will save money. Winston Salem will credit the Authority for every ounce of
water that is flushed at the end of the line.
Member Smart noted the need to try to secure any water grants available for residents
on Brookhaven Road – across from Baux Mountain Road. Director Delehant noted that he
would check with Golder and Associates for possible grant options.
Chairman Hawkins entertained a motion regarding the sale of water for non-user.
Member Hampton moved to approve the non-user (sale of water) fees discussed in
today’s meeting (Hydrant withdrawal will be charged at twice a rate at twice the residential
rate = $6.20, the deposit fee remain at $250, the permit fee remain at $50). Member
Montgomery seconded and the motion carried unanimously.
The Authority discussed the length of time the $50 permit fee represents.
Chairman Hawkins moved to approve the motion that the $50 permit fee will cover a
Seven-day period. Member Snow seconded and the motion carried unanimously.
The Authority unanimously agreed to schedule another meeting for April 10th.
There being no further business to come before the Authority, Chairman Hawkins
entertained a motion to adjourn the meeting.
Member Montgomery moved to adjourn the meeting. Member Hampton
seconded and the motion carried unanimously.
Darlene M. Bullins John Hawkins
Clerk to the Board of Commissioners Chairman
Secretary Brenda Carter absent