STATE OF NORTH CAROLINA )                       STOKES COUNTY

                                                            )                       WATER/SEWER AUTHORITY

                                                            )                       DANBURY, NORTH CAROLINA

COUNTY OF STOKES                   )                       JANUARY 15, 2009

 

 

            The Stokes County Water and Sewer Authority met in regular session in the Conference Room of the Ronald Reagan Building on Thursday, January 15, 2009, at 3:00 p.m. with the following members present:

 

            John Hawkins, Chairman

            Worth Hampton, Vice Chairman;

            Arzell Montgomery, Member

            Wayne Smart, Member

            W. Scott Snow, Member

 

            Mark Delehant, Public Works Director

            Julia Edwards, Finance Director

            Brenda Carter, Secretary

 

APPROVAL OF MINUTES

 

            Chairman Hawkins asked if there were any corrections to the November 13, 2008, minutes.  As there were no corrections, Mr. Montgomery made a motion to approve the minutes, seconded by Mr. Snow and the motion was unanimously approved.

 

AVAILABILITY FEES/CURTIS CRADDOCK

 

            Mr. Hawkins recognized Mr. Craddock and asked him to speak to the Board concerning his question about the availability fee that he was being charged.

 

            Mr. Craddock noted that he had rental property and had been paying the availability fee on these properties.  He noted that he was planning to have other rental property become available and he asked the Board to waive the availability fees he was being charged.  Mr. Craddock noted that he did not think that you had to pay an availability fee in Forsyth County. The Board noted that there was an availability fee charged by most municipalities and that this fee helped cover the cost of the maintenance to the water lines.  Mr. Smart noted that he had been paying this availability fee also, but had never received a meter.

 

            After further discussion, Mr. Montgomery made a motion to keep the availability fee as set forth in the bylaws.  Mr. Hampton seconded the motion and the motion was approved unanimously.  The Board thanked Mr. Craddock for attending the meeting.

 

 

 

ITEMS OF GENERAL CONCERN

 

NEW SOFTWARE PROGRAM

 

            Mr. Hawkins asked Mr. Delehant to explain the new billing software program to the Board.  Mr. Delehant noted that the November billing was not sent out due to the fact that the billing company failed to do this.  He noted that he now had in effect that he would be notified when the billing went out preventing this from happening in the future. He noted that he wanted to familiarize himself with the new software program before the next billing was completed. 

 

            The Board then discussed the collection of past due accounts.  Mr. Delehant noted that he wanted to concentrate on five accounts that had high outstanding balances. After further discussion, Mr. Hawkins put before the board a motion to collect individual accounts with balances of $3,000.00 plus.  Mr. Montgomery made this motion, but after further discussion, withdrew his motion.

 

            The Board asked Ms. Edwards to get up to date balances on each of the accounts and asked Mr. Delehant to check to see if there were meters at the five individuals locations to see if part of the charges were from water usage or the charges were for availability fees only.

 

            It was noted that in the future the accounts should not be allowed to have balances owing of this great amount before trying to collect the same.

 

            This collection of accounts was tabled until the next meeting.

 

           

GOLDER ASSOCIATES

 

            Mr. Snow asked if there was information concerning Golder Associates and Mr. Delehant informed the Board that he had not heard from them.

 

GERMANTON WATER USAGE

 

            Mr. Snow also asked about the differences in the water readings for Germanton.  Mr. Delehant noted that the differences were because of the readings being taken at different times of the months for supply and usage.

 

WALNUT COVE WATER USAGE

 

            Mr. Smart asked about the usage of water by Walnut Cove and was informed that Walnut Cove was not obtaining water for the Authority.

 

 

           

NEXT SCHEDULED MEETING

 

            The Board scheduled the next meeting for February 19, 2009 at 3:00.

 

ADJOURNMENT

 

            As there was no further business to discuss, Mr. Hawkins made a motion to adjourn, seconded by Mr. Smart and the motion was approved.

 

 

 

 

________________________________       _________________________________

Brenda Carter, Secretary                                John Hawkins, Chairman