STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    OCTOBER 25, 2010

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

October 25, 2010 at 6:15 pm with the following members present:

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Planning Director David Sudderth

                                                Sheriff Mike Joyce

                                                Chief Deputy Durward Bennett

                                                Support Services Supervisor Danny Stovall

                                                Vehicle Maintenance Supervisor Elwood Mabe

                                                                                                                       

Chairman Jimmy Walker called the meeting to order.

 

Chairman Walker stated that the Board of Commissioners, who also serve as the Board

 

of Trustees for Stokes Reynolds Memorial Hospital, were late for the meeting tonight due to

 

their Board of Trustees’ meeting lasting longer than scheduled.  Chairman Walker extended the

 

Board’s apologies for the lateness.

 

Commissioner Smith delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Walker entertained a motion to approve or amend the October 25, 2010

 

Agenda.

           

            Chairman Walker requested to add the following to the Discussion Agenda:

 

·         Request from Stokes Reynolds Memorial Hospital for an endorsement letter for an enhancement proposal to the North Carolina Coalition for Long-Term Care Enhancement (request was presented to the Board at the Board of Trustees meeting today and is due November 1st)

 

The Board had no issues with adding Chairman Walker’s request.

 

            Commissioner Inman moved to approve the October 25, 2010 Agenda as amended. 

 

Vice Chairman Lankford seconded and the motion carried unanimously.

 

PUBLIC HEARING – 2010 CDBGrant (Scattered Site Housing)

 

            Chairman Walker called to order the Public Hearing regarding the 2010 CDBGrant –

 

Scattered Site Housing.

 

            There were no public comments.

 

            Chairman Walker closed the Public Hearing.

 

PUBLIC HEARING – Abandonment of Right of Way - SR#1989- John Joyce Road

 

Chairman Walker called to order the Public Hearing regarding the Abandonment of

 

Right of Way – SR#1989 – John Joyce Road.

 

            There were no public comments.

 

            Chairman Walker closed the Public Hearing.

 

PUBLIC COMMENTS

 

There were no public comments.

 

 

 

CONSENT AGENDA

 

Chairman Walker entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

 

 

Natural Resources - Budget Amendment #20

 

Finance Director Julia Edwards submitted Budget Amendment #20.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Natural Resources

 

 

 

100.4960.511

Equipment – Non Capitalized

$00.00

$100.00

$100.00

 

           Totals

$00.00

$100.00

$100.00

 

This budget amendment is justified as follows:

To appropriate funds from the Dan River 319 Grant to purchase a digital camera, SD Card, and carrying case.

 

This will result in a net increase of $100.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.420

Dan River 319 Grant

$41,450.00

$100.00

$41,550.00

 

           Totals

$41,450.00

$100.00

$41,550.00

 

 

Finance Department - Budget Amendment #21

 

Finance Director Julia Edwards submitted Budget Amendment #21.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.020

Salaries & Wages – Part Time

$92,000.00

$2,604.00

$94,604.00

 

Jail

 

 

 

100.4320.000

Salaries & Wages

$573,315.00

$6,924.00

$580,239.00

 

Emergency Communications

 

 

 

100.4325.000

Salaries & Wages

$365,657.00

$1,756.00

$367,413.00

 

Emergency Medical Services

 

 

 

100.4370.000

Salaries & Wages

$1,143,466.00

$3,216.00

$1,146,682.00

 

Solid Waste

 

 

 

100.4720.000

Salaries & Wages

$179,187.00

$221.00

$179,408.00

 

Health Department

 

 

 

100.5100.000

Salaries & Wages

$982,654.00

$848.00

$983,502.00

 

Environmental Health

 

 

 

100.5192.000

Salaries & Wages

$199,714.00

$4,535.00

$204,249.00

 

Social Services

 

 

 

100.5310.000

Salaries & Wages

$1,731,122.00

$5,212.00

$1,736,334.00

 

Contingency

 

 

 

100.9910.000

Leave Cost

$100,000.00

($25,316.00)

$74,684.00

 

           Totals

$5,367,115.00

$00.00

$5,367,115.00

 

This budget amendment is justified as follows:

To transfer funds from Contingency for employees’ payoff of vacation, holiday, and compensatory time due to resignation, retirement, and dismissal.  Total for payoffs:  vacation = $20,779.00, holiday = $4,461.00, and Compensatory Time = $76.00

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

Tax Administration Report – September 2010

 

Real and Personal Release more than $100.00

 

            Tax Administrator Jake Oakley submitted the following Real and Personal Property

 

Release (September 2010) which is more than $100 at the October 11th meeting with a

 

request for approval at the October 25th meeting:   

 

 

 

Releases (Real and Personal Property)

More than $100–September 2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount       

Reason

Ryan Smith

10A698900088887

$375.73

Home burned 03-17-2009

Total Amount

$375.73

 

Late Applications for Elderly and Disabled Exemption for 2010

 

          Tax Administrator Jake Oakley submitted the following Late Applications for Elderly

 

and Disabled Exemption for 2010 at the October 11th meeting with a request for denial    

 

at the October 25th meeting:

 

·         Bonnie Joyce – 10173 NC HWY 704, Madison –

Assigned Tax Value = $111,200

·         Kathy Trueblood – 1084 Throckmorton Rd, Walnut Cove –

Assigned Tax Value = $98,900

·         Margie C. Dunlap – 4723 NC HWY 89 E, Walnut Cove,

Assigned Tax Value = $91,300

·         Gene H. Clark – 1040 Chimney Rock Rd, Walnut Cove,

Assigned Tax Value = $92,600

 

          The Tax Administration recommended the Board of Commissioners disapprove the Late

 

Applications for Elderly and Disabled Exemption for 2010 that was submitted at the

 

October 11th meeting.

 

Present Use Value Late Application

 

          Tax Administrator Jake Oakley submitted the following Present-Use Value Late Application

 

at the October 11th  meeting with a request for denial at the October 25th meeting:   

 

·         Gabriella Smith and Randy Smith

o   Parcel #605000434310

o   Acreage = 27.5 (Forestry)

 

         

          The Tax Administration recommended the Board of Commissioners disapprove the Present

 

Use Value late Application that was submitted at the October 11th meeting.

 

Proposed First Amendment to Tower Lease Agreement (Stokes County/Cellco Partnership

 

            Planning Director David Sudderth presented the proposed First Amendment to the Tower

Lease Agreement between Stokes County and Cellco Partnership D/B/A Verizon Wireless

 

at the October 11th meeting with a request for approval at the October 25th meeting. The First

 

Amendment will allow Verizon to make equipment modifications on the tower to better serve the

 

community.

 

NC – 457 Deferred Compensation Plan – Approval – Third Party – Administrator Agreement

 

Ms. Tammy Uzzell, Prudential Retirement, presented the NC Public Employee Deferred

 

Compensation Plan for county employees at the October 11th meeting with a request for approval at

 

the October 25th meeting. 

 

            Personnel Officer Darlene Bullins requested the Board approve the following proposed

 

Resolution along with the NC Public Employee Deferred Compensation Plan - Employer

 

Administrator Agreement in order to proceed with implementation of the NC 457 Plan for

 

County employees:

 

STOKES COUNTY

DEFERRED COMPENSATION PLAN

 

WHEREAS, the County of Stokes wishes to provide a qualified defined contribution plan to the employees of Stokes County;

 

AND WHEREAS, the State of North Carolina has established the North Carolina Public Employee Deferred Compensation Plan, a qualified governmental Deferred Compensation Plan under Internal  Revenue Code 457(b) for public employees of North Carolina.

 

THEREFORE, BE IT RESOLVED that Stokes County has adopted the North Carolina Public Employee Deferred Compensation Plan also known as “NC Deferred Comp” under the terms of the Plan Document and the Third-Party Administrator Agreement.  All employees shall become eligible to defer compensation on or after December 1, 2010.

 

Signed this 25th day of October 2010.

 

__________________________                             ____________________________

Jimmy Walker – Chairman                              Ernest Lankford – Vice Chairman

 

__________________________                                    ___________________________

J. Leon Inman – Commissioner                        Ron Carroll – Commissioner

 

__________________________                                    

Stanley Smith – Commissioner

Attest:

__________________________________

Darlene M. Bullins – Clerk of the Board

 

Vice Chairman Lankford moved to approve the Consent Agenda as presented.

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

             There were no comments from Manager Bryan Steen.

 

            Commissioner Inman informed the Board that he recently attended the NCACC Board of

 

Directors meeting at Wrightsville Beach and would like to be on a future Agenda to discuss

 

information presented at the meeting regarding the upcoming budgetary shortfall being faced by

 

the State.

 

            Commissioner Carroll reported that the first quarter revenue for the Stokes County Home

 

Health was in the black at the tune of $132,000.

 

Comprehensive Land Use Planning - Update

 

            Planning Director David Sudderth presented the following Comprehensive Land Use

 

Planning Update:

 

·         The County recently hosted a Comprehensive Land Use Planning Work Session for various elected officials and management from the City of King, Town of Walnut Cove, and Town of Danbury

·         Professor David Owens, School of Government, whose areas of interest include zoning, subdivision regulation, and other land-use controls, city and county planning, along with environmental protection, facilitated the work session

·         Chairman Walker, Vice Chairman Lankford, and County Manager Bryan Steen attended on behalf of the County

·         The work session provided general information about the development of a Comprehensive Land Use Plan

·         Professor Owens discussed the pros and cons of a Comprehensive Land Use Plan

·         The County currently has a Land Development Guide which was readopted by the Board of Commissioners in 2006 that has components of a Comprehensive Land Use Plan

·         County has not received any comments from the municipalities regarding the work session

·         A Comprehensive Land  Use Plan collects data and information, sets community goals, identifies issues and problems, identifies and analyzes alternatives, and makes policy choices

·         Comprehensive Planning needs to be thoroughly discussed and budgeted for before starting the process

 

Manager Bryan Steen stated the following:

 

·         Professor Owens briefly discussed “why you want a plan”, “what will you do with the plan” and before you start the  plan, ask “what kind of end product do you want and how will you use it”

·         Comprehensive Planning is a long involved process with each town/municipality/ county having an unique plan

·         Comprehensive Plans usually last for approximately 5 years

 

Vice Chairman Lankford and Chairman Walker both agreed that the work session

 

provided valuable information regarding comprehensive planning.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

School Resource Officer – Meadowbrook Academy – Update

 

            Sheriff Mike Joyce presented the following update regarding the placement of a

 

full time SRO at Meadowbrook Academy:

 

·         Following the approval of a full time SRO at Meadow Academy at the October 11th Board of Commissioners’ meeting, an internal posting was placed in the Sheriff’s Department

·         Received communication from a member of the Board of Education that evening following the Commissioners’ meeting regarding the full time SRO position

·         Information received indicated that the Board of Education, after hearing information presented at the October 11th  meeting, would be discussing the possibility of using a part time SRO instead of a full time SRO at their upcoming October 18th meeting

·         Received information on October 19th following the Board of Education’s meeting, that the Board of Education could use a part time SRO instead of a full time SRO

·         Part time officer started today, October 25th

·         Board of Education will reimburse the County for cost of the part time SRO

·         Placing a part time SRO will eliminate having to terminate a full time employee at the end of the fiscal year if the Board of Education chooses not to continue to place an SRO at Meadowbrook and also eliminate the  County possibly having to pay unemployment benefits

·         Understand with the additional personnel added by the school administration, problems are already being taken care of

·         There were no internal applicants; therefore, it would probably take several weeks to hire and train an officer for the SRO position

·         Part time officers being used are fully trained

 

 Chairman Walker noted that the Board had previously approved the creation of a full time


SRO position at Meadowbrook Academy.

 

            The Board agreed to place the item on today’s Action Agenda to discuss and possibly take

 

action regarding the recent approval of a full time SRO position for Meadowbrook Academy.

 

            Chairman Walker directed the Clerk to place the item on today’s Action Agenda.

 

Proposed Resolutions – Retiring Law Enforcement Officer

 

            Support Services Supervisor Danny Stovall presented the following proposed Resolution

 

for the Board’s consideration regarding approval to present Sheriff Mike Joyce his badge

 

upon retirement (November 30, 2010) per NCGS 20-187.2:

 

                        Resolution per North Carolina General Statute 20-187.2.A

 

WHEREAS, Mike Joyce is retiring as Sheriff of Stokes County on November 30, 2010; and

 

WHEREAS, Mike Joyce has been a dedicated Sheriff to the citizens of Stokes County from December 3, 1990 through November 30, 2010, and

 

WHEREAS, North Carolina General Statute 20-187.2 (a), permits Stokes County to donate the badge worn at no cost to retiring law enforcement officers; and

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. Major Durward Bennett is authorized to present to Sheriff Mike Joyce his Stokes County Sheriff’s Department issued badge at no cost.

 

                        

Adopted this the ___ day of ________ 2010. 

                      

_____________________________              _____________________________

Jimmy Walker - Chairman                               Ernest Lankford – Vice Chairman

____________________________                        _____________________________

J. Leon Inman - Commissioner                                    Ron Carroll - Commissioner  

 

____________________________                            Attest ________________________                    

Stanley Smith – Commissioner                                              Darlene Bullins

Clerk to the Board

 

 

            Mr. Stovall noted the following:

 

·         Sheriff Joyce has served as a dedicated Sheriff to the citizens of Stokes County for 20 consecutive years

·         Resolution does not include the selling of his personal weapon due to Sheriff Joyce has always provided his own weapon

 

The Board had no issues with Mr. Stovall’s request.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

item on the November 8th Action Agenda.

 

            Major Durward Bennett presented the following information to the Board of Commissioners

 

regarding an idea (his personal idea) for Sheriff Joyce’s retirement:

 

·         Since the County will not be presenting the Sheriff his revolver, consider presenting Sheriff Joyce his vehicle - “Ruby”

·         Sheriff Joyce has only had two vehicles during his 20 years of service to Stokes County

·         Vehicle Maintenance is getting ready to surplus Sheriff Joyce’s vehicle

·         Make the vehicle available to Sheriff Joyce

·         Sheriff Joyce has been a dedicated Sheriff for Stokes County for 20 years

·         During the budget crisis in 2002, Sheriff Joyce sold the patrol cars that had been ordered for his department for the benefit of the county

·         Sheriff Joyce has declined at least two salary increases

·         Sheriff Joyce has never “padded” his budget

·         Sheriff Joyce never allowed any idea or request to come to the Board of Commissioners unless it was justified

·         Sheriff Joyce was always looking after the taxpayers’ dollars

·         Have talk to Sheriff Joyce about the idea, feels the Sheriff would be honored to have the vehicle

·         Probably will have some negative comments from the public, but feel the majority of the public would have no problem with the idea

 

Mr. Stovall noted the following regarding Major Bennett’s idea:

 

·         Car can’t be given directly to Sheriff Joyce

·         Legal opinion provided by County Attorney Powell which states that the County may dispose of a used passenger automobile with a value of less than $30,000 by private sale as allowed under GS 160A-266 and GS 160A-267.  The Board of Commissioners could at a regular meeting adopt a resolution or order authorizing an appropriate County official to dispose of the vehicle by private sale at a negotiated price set by the Board

·         Vehicle has approximately 138,000 miles

·         Most vehicles are disposed of at the county’s public auction, some that model bring anywhere from $450 to $750

·         Board has done a negotiated sale for a vehicle several months ago regarding some trade in vehicles for the Sheriff’s Department

·         The County must publish a notice summarizing the resolution

·         No sale may be executed pursuant to the resolution until at least ten (10) days after the day the notice was published

 

            Mr. Stovall provided the following necessary Resolution if the Board chooses to proceed

 

with Major Bennett’s request:

 

Resolution authorizing sale of personal property worth less than $30,000.00

(G.S. 160A-266; 267)

 

WHEREAS, The County of Stokes owns a 2001 Ford Crown Vic; and

 

WHEREAS, North Carolina General Statute, 153A-176, 160A-266 and 160A-267 permits the County to sell such property by private sale at a negotiated price upon authorization by the Board of Commissioners at a regular meeting and notice to the public; and

 

WHEREAS, the Board of Commissioners is convened in a regular meeting;

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Board of Commissioners authorizes the County Manager to sell by private sale to Retiring Sheriff Mike Joyce at a negotiated price the following vehicle:                            

       

2001 Ford Crown Vic, serial number 2FAFP71W71X163822, with 138,000 miles

                                     

  1. The Support Services Supervisor shall publish a notice summarizing this resolution, and no sale may be executed pursuant to this resolution until at least ten (10) days after the day the notice is published

 

 Adopted the ____day of _______2010.

_____________________________              _____________________________

Jimmy Walker - Chairman                               Ernest Lankford – Vice Chairman

____________________________                        _____________________________

J. Leon Inman - Commissioner                                                Ron Carroll - Commissioner   

____________________________                            Attest ________________________                    

Stanley Smith – Commissioner                                              Darlene Bullins

Clerk to the Board

Commissioner Carroll expressed the following comments:

 

·         See this as a “double edge sword”

·         Commended Major Bennett for the idea, but have some reservations

·         No question, Sheriff Joyce has done an outstanding job

·         Leaves office probably with a higher approval rating than he came into office with, which is very rare

·         Would not want to do anything that might tarnish his reputation by leaving office with a county vehicle that has been obtained under favorable conditions that aren’t available normally to other people, that could be a risk

·         Idea is good, but would not want to do more harm than good in the process

·         Would like to do something for Sheriff Joyce, but feels this might not the appropriate action to take

 

Vice Chairman Lankford noted that he would not want to do anything until he had a chance

 

to talk to Sheriff Joyce.

 

            Commissioner Inman noted that he had some of the same concerns expressed by

 

Commissioner Carroll.

 

            Commissioner Smith noted that he would like to see the County do something special

 

for Sheriff Joyce.

 

            The Board discussed the value of the vehicle with Mr. Stovall.  Mr. Stovall noted that he

 

could provide the Board with Kelley Blue Book estimates along with an estimate from the

 

County’s insurance carrier.

 

            Mr. Stovall provided the Board with Kelley Blue Book estimates.

 

            Major Bennett expressed his appreciation to Board for allowing him to present his idea.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to the place the

 

item on the November 8th Discussion Agenda.

 

            Chairman Walker directed Mr. Stovall to obtain an estimate from the County’s insurance

 

carrier regarding the value of the vehicle.  Vice Chairman Lankford requested that Mr. Stovall

 

provide the information to the Chairman as soon as possible.  Chairman Walker directed


Mr. Stovall to provide the information to the Clerk so that the Clerk could forward the information

 

to the Board.

 

 

 

Sheriff’s Department – Equipment Request – Computers for Patrol Cars

 

            Support Services Supervisor Danny Stovall presented the following information

 

regarding vehicle computers for the Sheriff’s Department:

 

·         Approval to use left over funding from last fiscal year’s (F/Y 09/10) vehicle lease purchase agreement to fund the purchase of “new” laptop computers along with vehicle mounts for the Sheriff’s Department instead of purchasing “used” laptops without vehicle mounts as previously discussed on August 23, 2010

·         Laptop Options:

o   Panasonic Tough Book/vehicle mount = $2,068.22

o   Dell Latitude Laptop/vehicle mount = $2,616.64

o   Dell Latitude Semi-Rugged/vehicle mount = $3,084.24

·         Funding Sources:       

o   $29,942.70 available from F/Y 09/10 Vehicle Lease Agreement (currently in Fund Balance)

o     $7,850.00 approved by the Board on 08-23-10 (Budget Amendment #12)

o   $37,792.70 available funding for computer purchase

·         Recommend using $37,792.70 available funding to purchase approximately 19 Tough Book Computers/vehicle mounts

·         Used computers could not have proper licenses and without vehicle mounts could be very dangerous

·         Will also be saving dollars by transferring the same light bars to the new vehicles this year

 

Major Durward Bennett, Sheriff’s Department, noted the following:

 

·         Years ago, when computers were being placed in patrol cars, it was primarily for traffic for the officers, the Sheriff did not feel that the county’s  patrol officers needed this equipment

·         Times have changed

·         State is doing away with paperwork

·         Warrants are now issued through the internet

·         Officers must come to the office everyday and check the computers for warrants

·         Magistrates enter warrants immediately into NC Aware System once they are issued

·         With computers in the patrol vehicles, officers can check for warrants while staying in their designated district

·         Basically have no choice

·         Looked at using drug seizure funds to purchase 7-8 old computers with no vehicle mounts

·         Using approximately $7,850 of drug seizure funds in this request

·         Approximately $7,500 of drug seizure funding was used to create “hot spots” at  eight (8) local schools (worked with the School Board on this arrangement) to eliminate having to purchase wire cards

·         Approximately $13,000 of drug seizure funds have been allocated to this one specific project

·         The officer can stop at any of the designated school locations and  complete and submit his reports

·         Information Systems and Mr. Stovall had major concerns with buying old computers that are already outdated and possibly have no knowledge about the license

·         Officers will only be allowed to access General Statutes, NC Aware System, and a forms programs (will allow the officers to complete and submit their incident reports on line) this will save travel time for those officers located in the King area

·         Officers will not be able to “surf the internet or play games”

 

Commissioner Inman confirmed with Mr. Stovall that the funding request included taking

 

$29,942.70 from the County’s Fund Balance.  Commissioner Inman stated that he was not

 

questioning the need, but did have concerns with transferring funds from Fund Balance.


Commissioner Inman suggested possibly transferring the funds from Contingency instead of


the Fund Balance.

 

            Finance Director Edwards noted that there was $199,000 remaining in Contingency.

 

            Vice Chairman Lankford questioned Major Bennett if there might be any other available

 

funding or additional drug seizure funding that could be used toward the purchase of the requested

 

computers.

 

            Major Bennett responded that he would need to talk to the Sheriff about allocating

 

additional drug seizure funding.

 

            Commissioner Carroll agreed with Commissioner Inman and Vice Chairman Lankford

 

to look for other sources of funding and use Fund Balance only as a last resort.

 

            Commissioner Smith also agreed to use Contingency instead of Fund Balance.

 

            Chairman Walker requested Major Bennett to provide the Clerk with information

 

regarding allocating additional drug seizure funds before the next meeting.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on the November 8th Action Agenda.

 

Vehicle Maintenance – Equipment Request

 

            Support Services Supervisor Danny Stovall and Vehicle Maintenance Supervisor

 

Elwood Mabe presented additional information to the Board regarding the purchase of a


Vehicle Maintenance Rollback previously discussed at the September 27th meeting.

 

            Mr. Stovall presented the following information:

 

·         On October 13th,  county staff  (Danny Stovall and Elwood Mabe) visited Eastern Wrecker Sales located in Clayton, NC to look at their fleet of used rollbacks

·         Test drove the following:

o   2005 International 4200 with a 21’ Century carrier bed with 177,728 miles - asking price = $39,500.00

o   2004 Ford F650 with a 21’ JerrDan carrier bed with 480,000 miles – asking price = $36,500.00

·         Based on the vehicles looked at, the proposed budget needs to be adjusted to:

o   $40,000 for used vehicle

o   $1,200 vehicle sales tax (not included in the first cost estimate)

o   Total cost estimate = $41,200.00

·         Funding Sources:       

o   $5,516.67 - Insurance Settlement

o   $6,400.00- Insurance Settlement – Wind damage/clean up costs

o   $12,800.00 - Funds left over from Fiscal Year 09/10 insurance claims

o   $5,000.00 - Impoundment fees above Fiscal Year 09/10 budgeted amount

o   $11,483.33 – Fiscal Year 10/11 Contingency Fund

o   $41,200.00 total funding needed (not including $3,200 trade in allowance)

·         Eastern Wrecker Sales is offering to purchase the County’s  wrecked rollback at $3,200 as a trade in  

·         Very pleased with the 2005 International 4200

·         New vehicle of this type would cost between $150,000 - $175,000

·         Other used rollbacks with less mileage than the International started at around $45,000

 

            Mr. Mabe presented the following information:

 

·         Very pleased with the 2005 International 4200 which would not require an employee to have CDL license

 

Mr. Mabe informed the Board that he would like to personally purchase the vehicle at

 

$3,200 price offered by Eastern Wrecker Sales.

 

            The Board discussed the Agenda item with Mr. Mabe and Mr. Stovall.

 

            Commissioner Carroll confirmed with Finance Director Edwards that the Fiscal Year 09/11

 

funding projected to be used was placed in a payable account and would not be taken from the

 

County’s Fund Balance.

 

            Finance Director Edwards submitted the following Budget Amendment to be used if

 

the funding was approved by the Board at today’s meeting:

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Vehicle Maintenance

 

 

 

100.4250.510

Equipment

$00.00

$41,200.00

$41,200.00

 

Contingency

 

 

 

100.9910.000

Contingency

$199,164.00

$(11,483.00)

$187,681.00

 

           Totals

$199,164.00

$29,717.00

$228,881.00

 

This budget amendment is justified as follows:

To appropriate and transfer funds for the purchase of a replacement rollback vehicle for Vehicle Maintenance.  The funding is from insurance claims funds, impoundment fees, and Contingency.

 

This will result in a net increase of $29,717.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3839.850

Insurance Claims

$1,342.00

$24,717.00

$26,059.00

100.3425.410

Impoundment Fees

$6,000.00

$5,000.00

$11,000.00

 

           Totals

$7,342.00

$29,717.00

$37,059.00

 

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on today’s Action Agenda.

 

Proposed Resolution – PART – Endorsing a Proposal to Construct a Park/Ride Lot In King

 

            Commissioner Inman presented the following proposed Resolution Endorsing a Proposal

 

to Construct a PART Park and Ride Lot in King:

 

RESOLUTION OF THE STOKES COUNTY BOARD OF COUNTY COMMISSIONERS ENDORSING THE PART PROPOSAL TO CONSTRUCT A PARK AND RIDE LOT IN THE TOWN OF KING

 

WHEREAS, North Carolina General Statutes Chapter 160A, Article 27 provided for the creation of the Piedmont Authority for Regional Transportation (PART) which became incorporated on the seventeenth day of July 1998; and

 

WHEREAS, PART was given broad governing powers for the purpose of development and enhancement of all forms of transportation in the Piedmont Triad Region while protecting the natural and manmade environments; and

 

WHEREAS, PART has developed a safe, sound, efficient, and economical public transportation system within its 10-county territorial boundaries; and

 

WHEREAS, PART began operating the regional public transportation system by connecting the existing urban transit systems in Greensboro, High Point and Winston-Salem on the thirtieth day of September, 2002; and

 

WHEREAS, the system was expanded in July 2006, to provide public transportation services to outlying counties surrounding the urban core of the region, which has resulted in numerous quantitative benefits to users and non-users of the system; and

 

WHEREAS, the PART Board of Trustees has entered into a Joint Land Use Agreement with the NCDOT and propose to construct a Park and Ride Lot in the Town of King to be located adjacent to the southbound exit ramp from US 52 to Doral Drive.

 

NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of County Commissioners does hereby endorse the PART proposal for the construction of a Park and Ride Lot in the Town of King to be located adjacent to the southbound ramp from US 52 to Doral Drive.

 

Motion made by ___________________and seconded by ________________ and approved on this being the ____ day of___________, 2010.

 

__________________________                                 ____________________________

Jimmy Walker – Chairman                                       Ernest Lankford – Vice Chairman

__________________________                                  ___________________________

J. Leon Inman – Commissioner                                  Ron Carroll – Commissioner

__________________________                                    

Stanley Smith – Commissioner

 

Attest:

___________________________

Darlene M. Bullins – Clerk of the Board

 

           

 

 

 

Commissioner Inman noted the following:

 

·         At the last PART meeting, PART Director Brent McKinney requested the Board of Commissioners and the King City Council approve a Resolution in support of the proposed Park and Ride Lot in King

·         Park and Ride Lot will be located adjacent to the southbound exit ramp from US 52 to Doral Drive

·         PART Board of Trustees has entered into a joint land agreement with the NCDOT

·         No county funding

·         Future expansion plans include other Park and Ride Lots in other parts of the County

·         Individuals can contact PART for more information regarding the use of PART vans in their area

           

            The Board had no issues with the submitted proposal Resolution.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

proposed resolution on the November 8th Consent Agenda.

 

Board of Education – Request – Relocation of POD

 

            Chairman Walker opened the floor for further discussion of relocation of the POD currently

 

located at Pinnacle Elementary School that will be available after the first of the year.

 

            Chairman Walker noted the following:

 

·         Received a call from the Board of Education Chairman indicating that it was agreeable to the Board of Education for the Board of Commissioners to decide where to actually place the POD – either at Early College or Lawsonville Elementary School

·         Board of Education would not have any issues with either location

·         If the decision was made to place the POD at Meadows location for Early College, the Board of Education would continue to work to address the overcrowding at Lawsonville Elementary

·         Operations Director David Burge had provided the Board with an estimate in the amount of $575,000 for relocation of the POD at Pinnacle to Lawsonville

·         President Gary Green, Forsyth Tech Community College, had provided the Board with additional information regarding the need for a 10 unit POD at the Meadows location

 

Commissioner Inman noted that if there was not enough space for the Early College

 

students, it essentially stops, and the County could potentially lose funding.

 

            Commissioner Smith stated that at this time he feels that the County should look at placing

 

the POD at Lawsonville in order to alleviate overcrowding at that facility and explore the possibly

 

of a mobile unit owned by the school system for the Early College site.

 

            Commissioner Carroll requested to be allowed to direct questions to individuals in the

 

audience.

           

The Board unanimously agreed to allow Director Ann Watts, Forsyth Tech., Board of

 

Education Member Bill Hart, Support Services Supervisor Danny Stovall, and Health Director

 

Josh Swift address the Board of Commissioners if needed.

 

            Commissioner Carroll had the following question for Director Ann Watts:

 

·         POD at Meadows Location

o   At what point and what kind of space do we need at Meadows to completely free up the Government Center?

 

Director Watts stated that she could not speak for Dr. Green, but it would be her opinion,

 

that with an additional POD at the Meadows area, adult daytime students could be placed with the

 

Early College juniors and seniors freeing up space at the Government Center.  Most Early Colleges

 

combine these students for the educational advantages.

 

            Commissioner Carroll had the following question for Mr. Stovall and Director Swift:

·         What does it do for the permitting at Meadows if an additional POD is added?

·         With the current POD’s capacity of 248, what does that do for permitting and capacity if another POD is added.

 

Mr. Stovall confirmed that the sewer system is permitted at the Meadows site for 248 with

 

the water system permitted up to 600.    The 248 is the state’s guideline capacity that can be

 

dealt with by the County’s Environmental Health staff.

 

            Director Swift noted that anytime you go over 3,000 gallons, it must to go to the State which

 

takes time.  Director Swift stated that Environmental Health Supervisor Leslie Easter worked with

 

the State to get flow reduction at the site and feels that if you place another POD at the location, the

 

State would definitely have to be involved.  Supervisor Easter is verifying that information with the

State.  Manager Steen noted that Supervisor Easter is looking at the possibility of using the current

 

repair area as the actual area for the placement of the new system and placing the repair area near

 

the wooden area.

 

            Commissioner Carroll stated the Board must realize that it is much more involved than

 

just moving a POD to the location.  Commissioner Carroll agreed that there is no doubt that

 

additional space will have to be added at the Meadows location before next year, the question

 

is how to go about doing that.

 

            Commissioner Carroll suggested that if the Board looks at financing other school projects,

 

look at an interim financing step for the immediate future for Meadows, realizing the permanent

 

solution is still going to be several years down the road.

 

            Vice Chairman Lankford noted that he would like to see information regarding other

 

types of buildings requested at the October 11th meeting from Operations Director David Burge.

 

            Commissioner Inman reiterated the need for space is there for both the Meadows location

 

and Lawsonville and the build out for a standalone community college for the Meadows location is

 

3-5 years once the funding is appropriated. 

 

Mr. Stovall expressed concerns regarding if the State has to be involved in permitting for

 

additional space at Meadows, August 2011 will be here before you know it and it is getting closer

 

each day.

 

            Commissioner Smith confirmed with Director Ann Watts that even if the POD (seven

 

classrooms) was transferred from Pinnacle, it would be very tight by the fall of 2013.

 

            Commissioner Smith confirmed with Mr. Stovall that the current POD at the Meadows

 

location is constructed so that additional classrooms can be added.

 

            Commissioner Carroll noted that if a new elementary school was built in the Yadkin

 

Township, that should free up some additional mobile units.

            Chairman Walker, with full consensus of the Board, directed the Clerk place the item

 

on the November 8th Action Agenda and request the presence of Superintendent Stewart Hobbs

 

and Operations Director David Burge.

 

Educational Facilities

 

            Finance Director Julia Edwards presented the following information requested at the

 

October 11th meeting: (information provided by Director of Management Tim Romocki, LGC)

 

·         Local Government Commission (LGC) looks at the Fund Balance average for Counties our size

·         As of 2009, the average was 23.94% and half of this percentage would be 11.97% at the present time

·         Reducing the Fund Balance would not cause the LGC  to not approve a debt issue

·         The LGC would caution the Board on the level in which they reduced the Fund Balance percentage

·         Rating agencies would look at this one time usage of the Fund Balance as a good management decision for debt payments

 

Finance Director Edwards also noted the following:

 

·         Reminded the Board of the County’s obligation for the operating losses of the hospital and any reduction in the County’s revenues could affect the Fund Balance

·         Next year, the State is facing a possible $3 billion dollar budget gap going into  2011-12, don’t know what the State’s budget could require of the counties

·         Everything is on the table as the State considers the budget gap

 

Finance Director Edwards presented the following scenarios from the County's Financial

 

Advisor, DEC, Inc which were requested by Commissioner Smith, Chairman Walker, and

 

Commissioner Inman:

 

·         Requested by Commissioner Smith:

·         Version 16(a) – 2.8 cent tax increase

o   Transfer $1 million into Capital Fund Balance at the end of F/Y 2011

o   January 2011 - $13 million for a new elementary school

o   July 2011 - $6 million for Southeastern Middle School

o   January 2012 -  $6 million for community college

o   Total - $25,000,000

·         Version 16(b) – 2.4 cent tax increase

o   Transfer $2 million into Capital Fund Balance at the end of F/Y 2011

o   January 2011 - $13 million for a new elementary school

o   July 2011 - $6 million for Southeastern Middle School

o   January 2012 -  $6 million for community college

o   Total - $25,000,000

·         Version 16(c) – 2.1 cent tax increase

o   Transfer $3 million into Capital Fund Balance at the end of F/Y 2011

o   January 2011 - $13 million for a new elementary school

o   July 2011 - $6 million for Southeastern Middle School

o   January 2012 -  $6 million for community college

o   Total - $25,000,000

·         Requested by Chairman Walker:

·         Version 16(d) – 2.5 cent tax increase

o   Transfer $1 million into Capital Fund Balance at the end of F/Y 2011

o   January 2011 - $13 million for a new elementary school

o   July 2011 - $5 million for Southeastern Middle School

o   January 2012 -  $5.5 million for community college

o   Total - $23,500,000

·         Version 16(e) – 2.3 cent tax increase

o   Transfer $1 million into Capital Fund Balance at the end of F/Y 2011

o   January 2011 - $13 million for a new elementary school

o   July 2011 - $5 million for Southeastern Middle School

o   January 2013 -  $5.5 million for community college

o   Total - $23,500,000

·         Requested by Commissioner Inman:

·         Version 16(f) – no additional revenue

o   July 2011 - $10,800,000 for a new elementary school

o   July 2018 - $6 million for Southeastern Middle School

o   January 2024 -  $6 million for community college

o   Total - $22,800,000

 

 

Commissioner Smith noted that in his scenarios, the $1 million would be allocated from

 

Hold Harmless funding into the Dedicated Fund Balance.

 

            The Board reviewed and discussed the scenarios provided by DEC.

 

            Commissioner Carroll confirmed with Finance Director Edwards that if after the Fund

 

Balance percentage is determined, the Board approves to move funding into the Dedicated Fund,

 

this would affect the scenarios presented at tonight’s meeting.

 

            Finance Director Edwards explained the procedure that the County would need to follow

 

when borrowing funding:

 

 

·         The Board of Commissioners must approve an amount for each project

·         Permitting, construction costs/bids. and bids for the type of financing approved by the Board

·         Submit completed application to LGC (meets only one time a month) 30 to 45 days before the meeting

 

Chairman Walker questioned if one Board approves an amount of funding and another

 

Board decides later to put a hold on borrowing funding due to financial crisis, at what point is there

 

no turning back.  Commissioner Carroll stated that once the Board of Education signs a contract,

 

there is no turning back.

 

            Commissioner Carroll noted that the submitted scenarios doesn’t include the $2-3 million

 

needed for sewer to the Meadows site and the amount requested for Southeastern Middle School

 

is $9 million not $5.5 million or $6 million.  Commissioner Carroll expressed concerns with

 

short changing Southeastern Middle School, especially since the Board appropriated $9 million for

 

a school for 150 students, Southeastern has 500 students.  Commissioner Carroll reiterated that it

 

needs to be done right, if corners are cut at one school, then corners need to be cut across the board.

 

            Chairman Walker, with full consensus of the Board, allowed Board of Education Member

 

Bill Hart to speak regarding the proposed Southeastern Middle School.

 

            Chairman Walker confirmed the following with Member Hart:

 

·       $4 million would replace the outdated building (Building B) and take care of the traffic issues

·       $1 million would replace windows in an existing building for a more secured instructional setting

·       $4 million would replace Building A

 

Finance Edwards noted the following regarding the estimated $9 million project:

 

·         Building B- demolition and new classroom wing

·         Building A- new construction and renovation

·         Site improvements – new parking lot and entry drive. Sidewalks, lighting, etc

 

 

 

Commissioner Smith noted that approximately $500,000 has or is in the process of

 

being spent on renovations at Southeastern Middle School which were probably included in

 

the original proposed project.  Member Hart stated that probably some of that $500,000 was

 

included in the projected project.

 

            Commissioner Carroll requested information regarding what was actually included in the

 

projected plan for Southeastern Middle School that has already been done be available for the next

 

meeting along with the amounts that can be subtracted from the cost estimates.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

item on the November 8th Discussion Agenda.

 

Code of Ethics

 

            Chairman Walker noted that the General Assembly passed legislation in 2009 that

 

requires local governing boards to adopt codes of ethics, which must be adopted on or before

 

January 1, 2011 and requires board members to receive ethics trainings.  Chairman Walker

 

noted that each member of the current board  has completed the ethics trainings.

 

            Commissioner Carroll suggested that the new board seated in December approve the

 

Code of Ethics.

 

            Chairman Walker directed the Clerk to place the item on the November 8th Discussion

 

Agenda.

 

            The Board discussed the following:

 

·         Whether the existing Code of Ethics adopted by a previous Board is still in effect for the current Board even though the current Board never adopted the Code of Ethics

·         Would the Code of Ethics adopted by a previous Board address the following five areas required by new legislation:

o   The need to obey all applicable laws regarding official actions taken as a board member

o   The need to uphold the integrity and independence of the board member’s office

o   The need to avoid impropriety in the exercise of the board member’s official duties

o   The need to faithfully perform the duties of the office

o   The need to conduct the affairs of the governing board in an open and public manner, including complying with all applicable laws governing open meetings and public records

·         Looking at other Code of Ethics already adopted by other counties, school board, etc.

 

Chairman Walker, with full consensus of the Board, directed the Clerk as follows:

 

·       Place the item on the November 8th Discussion Agenda

·       Acquire other Code of Ethics already adopted by other counties, school board, etc.,

·       Obtain a legal opinion regarding whether the existing Code of Ethics, that has not been adopted by the current board, is still in effect for the current board

·       Obtain a legal opinion as to whether the existing Code of Ethics addresses the five areas discussed by the Board

 

Home Health Relocation – Further Discussion

 

County Manager Bryan Steen noted the following information regarding the Home Health

 

relocation:

 

·         Met with DSS Director Kristy Preston and Health Director Josh Swift on

October 14th regarding their current office space needs

·         DSS Director Preston reported that relocating storage files in other places will not free up space for the requested office space for workers

·         Spoke with Code Enforcement Officer Jimmy Kallam regarding the former Day Care Building,  Mr. Kallam stated that the County would need to employ the services of an architect (approximate cost $750-$1,000) to get a very detailed estimation of what would actually need to be done depending on the specific uses of the facility

·         Stokes Reynolds Memorial Hospital wishes to continue to use the laundry areas located in the former Day Care Building

·         Former Day Care Building does have some ADA requirements that would need to be addressed

·         Tried to work with DSS and Health Directors to formulate an option that could be presented to both the DSS and Health Boards for their feedback

·         At this time, do not have sufficient information to be presented to the DSS Board

·         Would like direction from the Board regarding the next steps to take

 

Commissioner Carroll suggested that the former Day Care Building be taken off the

 

table completely due to the costs involved for renovation and plus it may or may not be sold

 

in the immediate future.

 

            Commissioner Carroll presented the following questions:

 

·         What kind of space is available that the county owns particularly on this campus that could be made available for various uses? (Administrative Building and Government Center Complex)

·         How pressing is the need for Social Services? 

·         If Forsyth Technical Community College were completely moved to the Meadows location in the near future, what amount of space would be freed up for various uses?

·         Could the modular unit at Stokes Reynolds that was being considered be relocated to a more accessible site, preferably relocated on the Government Center Complex?

·         Is there a particular DSS unit that could reasonably relocate to another facility?

·         Believe there are several possibilities that need to be explored and determined the needed renovations, the estimated cost, code compliance issues, logistics of what would be involved in making a move

 

Manager Steen noted that the only space he knew that was available was two vacant

 

offices on the third floor of the Administrative Building (one being used for storage and one used

 

for meetings with citizens) and the former Environmental Health office located in the lower level of

 

the Government Center Complex.

 

            Chairman Walker asked if there were any overcrowding issues at the Health Department. 

 

Manager Steen responded that he had not been made aware of any space needs at the Health

 

Department.

 

            Commissioner Inman requested an inventory of all available space on the Government

 

Center Campus along with specific requests from the DSS and Health Boards as to what their

 

priority of needs actually are in terms of space.

 

            Chairman Walker questioned if there was any space under used, for example, the

 

King Clinic.

 

            Chairman Walker noted that the Board had previously agreed to allow Health Director

 

Josh Swift to address the Board.

 

            Health Director Josh Swift provided the following information regarding the King Clinic:

 

·         Tuesdays - WIC is there all day

·         Wednesdays – Primary Care Clinic

o   When started in May, average seeing 6.5 patients a day

o   Currently, average seeing 9.5 patients a day

o   Would like to add another day when average reaches approximately 12 patients a day

·         Thursdays – DSS

·         Only leaves two available days (Mondays and Fridays)

·         Currently have one social worker permanently located at the King Clinic

 

Commissioner Smith suggested exploring the option of constructing a metal building ($25

 

per square ft) for storage for all departments instead of using valuable office space ($150 per

 

square ft -climate control space) for storage of paper records.

 

            Chairman Walker questioned DSS Director Preston regarding what type of office space

 

was actually needed.

 

            Director Preston noted that at a minimum, DSS needed 4-5 offices plus storage space.

 

            Director Preston stated the following:

 

·         Currently there were 3 offices with 2-3 individuals plus closed files

·         Forms closet has been converted into an office space

·         Observation room formally used for visitation has been converted into an office

·         Former interview rooms are now being used for offices

 

Health Director Swift discussed the offices located in the DSS Building currently occupied

by Home Health (4 offices housing 7 individuals), Emergency Preparedness Coordinator (office and

and storage room - two offices), Health Check Coordinator/NCCN Care Manager (one office

housing 2 individuals), along with a couple of offices for storage.

            Chairman Walker directed the Manager to have the following information available for

 

the November 8th meeting:     

 

·         Inventory of space

·         Possible options from DSS and Health Directors

·         Needs assessment – What are the actually needs from both Boards?

·         Available space

·         Amount of office space being currently used for storage

 

Chairman Walker, with full consensus of the Board, directed the Manager to take

the former Day Care Building off the table for any consideration.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on November 8th Discussion Agenda.

 

Stokes Reynolds Memorial Hospital – Endorsement Letter – Enhancement Proposal

 

            Clerk to the Board Darlene Bullins presented the following proposed endorsement letter

 

requested by Stokes Reynolds Memorial Hospital:

 

 

Ms. Becky Wertz

2711 Mail Service Center

Raleigh, NC, 27699

Re:  RFA # 10-214.

Dear Ms. Wertz:

I am pleased for the Stokes-Reynolds Long Term Care Facility to have the opportunity to submit the enhancement proposal to the North Carolina Coalition for Long-Term Care Enhancement.  I feel that the implementation of this proposal will provide our resident’s; their families and the facility staff other opportunities of enhancing the home of our residents, each other and the community.  This grant will further enhance the philosophy we are striving to achieve for our residents. 

 

I am in support and agreement of the chosen enhancements for this proposal.  The elements of this proposal with serve as an incentive for the residents, families and staff to have more interactions in an outdoor environment.

 

The staff of this facility and the Board of Trustees are very dedicated to making this the best home for our residents here at Stokes-Reynolds.   Please consider this proposal as being a life changing experience for our facility.  Thank you for your time and consideration in this matter. 

 

 

 

Sincerely,

 

Jimmy Walker

Stokes County Commissioner, Chairman

 

            Clerk Bullins noted the following:

 

·         Staff at Stokes Reynolds Hospital notified the Clerk today about the request for the endorsement letter

·         Enhancement proposal is being sent to NC Coalition for Long Term Care Enhancement

·         Grant amount is approximately $15,000 to build new shelters, repairs to existing shelters, new picnic tables for the long term care unit

·         Will be used to provide residents and their families and the faculty staff other opportunities of enhancing the home of our residents and community

·         Must be approved by the Board by November 1st 

 

Commissioner Carroll noted the following corrections:

 

·         Our resident’s should be our residents

·         Proposal with serve should be proposal will serve

·         Experience for our facility should be experience for our residents

 

The Board, with full consensus of the Board, directed Chairman Walker to execute

 

the letter with Commissioner Carroll’s noted corrections.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

           

NCDOT- Abandonment of a Portion of SR #1898 – John Joyce Road – Secondary Road System

 

            Chairman Walker entertained a motion to rescind the following Resolutions regarding

 

SR#1898 – John Joyce Road that were approved at the September 27th meeting due to incorrect

 

information provided by NCDOT: (NCDOT has stopped all activity regarding the John Joyce Road

 

under further notice):

 

REQUEST FOR ABANDONMENT FROM THE STATE MAINTAINED SECONDARY ROAD SYSTEM

 

NORTH CAROLINA

COUNTY OF STOKES

ROAD DESCRIPTION – Abandon  a Portion of SR #1898 – John Joyce Road                                           

                                                        (per attached diagram)

 

WHEREAS, the attached petition has been filed with the Board of County Commissioners of the County of Stokes requesting that the above-described road, the location of which has been indicated on the attached map, be abandoned from the Secondary Road Systems; and

 

WHEREAS, the Board of County Commissioners is of the opinion that the above described road should be abandoned from the Secondary Road System, if the abandonment is in the best interest of the public and of the Division of Highways of the Department of Transportation and Highway Safety.

 

NOW, THEREFORE, be it resolved by the Board of County Commissioners of the County of Stokes that the Division of Highways is hereby requested to review the above described road, and to abandon the road from the Secondary Road System if it is in the best interest of the public and the Division of Highways.

 

CERTIFICATE

 

The foregoing Resolution was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the 27th day of September 2010, and appears on the minutes of the said Commission.

 

WITNESS by hand and official seal this the 27th day of September 2010.

 

___________________________

Clerk to the Board

County of Stokes

 

               

Resolution – Right of Way Abandonment of a Portion of SR # 1898 – John Joyce Road

 

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF STOKES COUNTY PROPOSING THE

CLOSING OF A PORTION OF SR#1898-JOHN JOYCE ROAD

 

WHEREAS, it is the intent of the Stokes County Board of Commissioner to close a portion of SR#1898-John Joyce Road; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the Stokes County Board of Commissioners will hold a Public Hearing regarding

 the closing of a portion of SR#1898- John Joyce Road  on Monday, October 25, 2010 at its regular scheduled meeting; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the notice of the Public Hearing will be advertised in the Stokes News for three successive weeks – October 7th, October 14th, and October 21st ,  2010: and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the notice of closing and public hearing will be prominently posted in at least two places along the road; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, a copy of the Resolution will be sent by certified mail to each owner (if applicable)

as shown on the county tax records of property adjoining the public road; and

 

WHEREAS, the sole property owners petitioned to abandon approximately 528’ along their property only, from the Secondary Road System prior to this Resolution on September 13, 2010; and

 

WHEREAS, a portion of SR#1898-JOHN JOYCE ROAD has already been petitioned by the North Carolina Department of Transportation and approved by the Stokes County Board of Commissioners on September 27, 2010 to be removed from the Secondary Road System; and

 

WHEREAS, the closing of a portion of SR#1898-JOHN JOYCE ROAD does not affect any other property owner.

 

NOW THEREFORE, Be It Resolved by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR #1898- John Joyce Road and the closing of a portion of the said road does not affect any other property owner, the abandoned portion of SR #1898 – John Joyce Road will be considered by the Board of Commissioners to be closed pursuant to N.C.G.S. 153A-241.

 

Adopted this, the 27th day of September 2010.

 

WITNESS, my hand and official seal this the 27h day of September 2010.

 

___________________________                   ___________________________

Jimmy Walker - Chairman                                      Ernest Lankford – Vice Chairman

__ ___________________________                        _____________________________

J. Leon Inman - Commissioner                                Ron Carroll  - Commissioner              

 

 

_____________________________                              Attest:                                         

Stanley Smith – Commissioner                             

                                                                                 _________________________________

                                                                                       Darlene M. Bullins – Clerk to the Board

 

                Clerk Bullins noted that an individual had notified the County that he did not sign the

 

petition to abandon a portion of #1898 (which should be SR#1989) John Joyce Road and did not

 

believe that was his mother’s signature on the petition submitted to the County by NCDOT.  This

 

information was forwarded to NCDOT.  NCDOT has placed all action pertaining to the John Joyce

 

Road on hold until further notice.

 

            Vice Chairman Lankford moved to rescind the following Resolutions regarding SR#1898 –

 

John Joyce Road:

 

·         Request for Abandonment from the State Maintained Secondary Road System

·         Proposing the Closing of A Portion of SR#1898 John Joyce Road

 

Commissioner Carroll seconded and the motion carried unanimously.

 

            The Board agreed that the signatures on the petition need to be notarized.

 

Job Vacancies

 

            Chairman Walker entertained a motion.

 

            Vice Chairman Lankford moved to approve the filling of the two vacant EMS

 

Paramedic positions presented at the October 11th meeting.  Commissioner Smith seconded and the

 

motion carried unanimously.

           

Appointments – Stokes County Adult Care Homes Community Advisory Committee

 

            Clerk Darlene Bullins reviewed the following information with the Board regarding the

 

Stokes County Adult Care Homes Community Advisory Committee:

 

·         Three vacancies initially reported at the October 11th meeting

·         Carolyn Manuel and Jewel Mabe, who currently serve on the Region I Aging Committee, wish to be considered for appointment

 

Vice Chairman Lankford nominated Carolyn Manuel, Jewel Mabe, and Faye Moorefield

 

to serve on the Adult Care Homes CAC.

 

            Commissioner Carroll moved to close the nominations.  Vice Chairman Lankford seconded

 

and the motion carried unanimously.

 

            Chairman Walker polled the Board regarding the appointment of Carolyn Manuel, Jewel

 

Mabe, and Faye Moorefield to the Stokes County Adult Care Homes Community Advisory

 

Committee:

 

·         Vice Chairman Lankford - yes

·         Commissioner Carroll - yes

·         Commissioner Smith – yes

·         Commissioner Inman - yes

·         Chairman Walker – yes

 

Chairman Walker noted that the Board unanimously appointed Carolyn Manuel, Jewel

 

Mabe, and Faye Moorefield to the Stokes County Adult Care Homes CAC.

 

Appointments – Stokes County Nursing Homes Community Advisory Committee

 

Clerk Darlene Bullins reviewed the following information with the Board regarding the

 

Stokes County Nursing Homes Community Advisory Committee:

 

·         One vacancy

·         Linda Marshall was nominated the October 11th meeting

 

            Commissioner Smith moved to close the nominations.  Vice Chairman Lankford seconded

 

and the motion carried unanimously.

 

            Chairman Walker polled the Board regarding the appointment of Linda Marshall to serve on

 

the Stokes County Adult Nursing Homes Community Advisory Committee:

 

·         Vice Chairman Lankford - yes

·         Commissioner Carroll - yes

·         Commissioner Smith – yes

·         Commissioner Inman - yes

·         Chairman Walker – yes

 

Chairman Walker noted that the Board unanimously appointed Linda Marshall to serve the

 

Stokes County Nursing Homes CAC.

 

Appointments – CenterPoint Human Services – Board of Directors

 

Chairman Walker noted Perry Carroll was nominated at the October 11th meeting to

 

be re-appointed to the CenterPoint Human Services - Board of Directors:

 

            Vice Chairman Lankford moved to close the nominations.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

            Chairman Walker polled the Board regarding the appointment of Perry Carroll to the

 

CenterPoint Human Services - Board of Directors:

 

·         Vice Chairman Lankford - yes

·         Commissioner Carroll - yes

·         Commissioner Smith – yes

·         Commissioner Inman - yes

·         Chairman Walker – yes

 

Chairman Walker noted that the Board unanimously appointed Perry Carroll to serve on

 

the CenterPoint Human Services - Board of Directors.

 

21st Century Communities Program – Steering Committee

 

Chairman Walker noted the ED Director Alan Wood had informed the Board at the

 

October 11th meeting that he needed one member from the Board of Commissioners to serve on

 

the 21st Century Communities Program – Steering Committee which would probably take about an

 

hour each month.

 

            Commissioner Inman noted that he would be honor to serve on the Steering Committee.

 

            Vice Chairman Lankford moved to close the nominations.  Commissioner Inman seconded

 

and the motion carried unanimously.

 

            Chairman Walker polled the Board regarding the appointment of Commissioner J. Leon

 

Inman to the serve on the Steering Committee.

 

·         Vice Chairman Lankford - yes

·         Commissioner Carroll - yes

·         Commissioner Smith – yes

·         Commissioner Inman - yes

·         Chairman Walker – yes

 

Chairman Walker noted that the Board unanimously appointed Commissioner Inman  to

 

serve on Steering Committee.

 

SRO – Full Time Position – Meadowbrook Academy

 

            Chairman Walker entertained a motion regarding the full time SRO position that was

 

approved at the October 11th meeting and discussed again at tonight’s meeting.

 

            Commissioner Inman moved to approve that the full time SRO position approved

 

at the October 11th meeting be changed to a part time SRO position.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

Vehicle Maintenance – Equipment Request

 

            Chairman Walker entertained a motion regarding the Vehicle Maintenance Equipment

 

Request.

 

            Vice Chairman Lankford moved to purchase the International 4200 for $39,500, either sell

 

or trade the wrecked rollback for $3,200, and approve Budget Amendment #22 presented at

 

tonight’s meeting.  Commissioner Inman seconded the motion.   Support Services Supervisor

 

Danny Stovall requested direction from the Board regarding selling or trading in the old wrecked

 

rollback.  Mr. Stovall noted that there were different statutes for the county to follow depending on

 

what action the Board approved, one for selling the wrecked vehicle and one for trading in the

 

wrecked vehicle.

 

            The Board discussed selling or trading in the old wrecked rollback.

 

            Commissioner Carroll stated that he could not go along with the selling of the wrecked

 

vehicle for the same reservations as expressed about the Sheriff’s vehicle.

 

            Mr. Stovall reiterated that he would need to have specific direction from the Board regarding

 

selling or trading in the vehicle.  Mr. Stovall explained in selling the vehicle, the county must

 

decide to either go private sale, upset bid, or seal bids which are different processes.

 

            Commissioner Inman expressed that the County needs to move forward to try to obtain

 

the International Rollback if still available.

 

            The motion failed (2-3) with Commissioners Carroll, Smith, and Inman voting against

 

the motion.

 

            Commissioner Inman moved to purchase the 2005 International 4200 for $39,500, trade the

 

wrecked rollback for at least $3,200, and approve Budget Amendment #22.  Commissioner Smith

 

seconded the motion.  Vice Chairman Lankford stated that he thought that Mr. Stovall could have

 

worked with the previous motion and could not support this motion.  Mr. Stovall reiterated that

 

he needed specific direction from the Board to either sell or trade in the old wrecked vehicle.

 

The motion carried (4-1) with Vice Chairman Lankford voting against the motion.

 

Closed Session

 

Chairman Walker entertained a motion to enter Closed Session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6). 

 

·         To consider and take action with respect to the position to be taken by

the county in negotiating the price or other material terms of an agreement

for the acquisition or lease of real property pursuant to G.S. 143-318.11(a)(5)

 

Commissioner Inman moved to enter Closed Session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6). 

 

·         To consider and take action with respect to the position to be taken by

the county in negotiating the price or other material terms of an agreement

for the acquisition or lease of real property pursuant to G.S. 143-318.11(a)(5)

 

Commissioner Smith seconded and the motion carried unanimously.

 

The Board re-entered the regular session of the October 25th meeting.

 

Social Services

 

            Chairman Walker entertained a motion.


            Commissioner Carroll moved to approve the request from the Social Services Director to

 

increase the salary of Allison Pinnix by 4% retroactive to August 2, 2010. Commissioner Smith

 

seconded and the motion carried unanimously.

 

Former Art Market Building

 

            Chairman Walker entertained a motion.

 

            Commissioner Inman moved that the County proceed with the purchase of the former

 

Art Market Building for the agreed upon price of $18,000 which will be appropriated from the

 

Economic Development Contingency Fund, approve the following Budget Amendment #23 and

 

authorize Chairman Walker to execute the necessary documents:

 

Budget Amendment #23

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Public Buildings

 

 

 

100.4190.580

Buildings

$00.00

$18,000.00

$18,000.00

 

          Totals

$00.00

$18,000.00

$18,000.00

 

Capital Reserve Fund

 

 

 

201.4920.027

Economic Development

$127,928.00

$(18,000.00)

$109,928.00

201.9810.000

Transfer to General Fund

$100,600.00

$18,000.00

$118,600.00

 

           Totals

$228,528.00

$00.00

$228,528.00

 

This budget amendment is justified as follows:

To transfer funds from Capital Reserve Fund to General Fund for the purchase of the former Art Market Building.

 

This will result in a net increase of $18,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3982.960

Transfer from Capital Reserve

$100,600.00

$18,000.00

$118,600.00

 

           Totals

$100,600.00

$18,000.00

$18,000.00

 

            Commissioner Smith seconded and the motion carried unanimously.

 

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker entertained a

 

motion to adjourn the meeting.

 

Vice Chairman Lankford moved to adjourn the meeting.   Commissioner Inman seconded

 

and the motion carried unanimously.

 

           

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman