STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 28, 2010

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

June 28, 2010 at 6:00 pm with the following members present:

                                                                       

Chairman Jimmy Walker

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                               

                                                Vice Chairman Ernest Lankford - absent                                          

                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Emergency Services Director Monty Stevens

                                                Health Director Joshua Swift

                                                                                                                       

Chairman Jimmy Walker called the meeting to order.

 

Introduction of HMC Management Staff

 

            Chairman Walker introduced the following staff members of the HMC/CAH Management

 

who were visiting the county:

 

·         Larry Arthur, HMC/CAH President

·         Gordon Docking, HMC/CAH Chief Operating Officer

·         Trent Saggs, HMC/CAH Planner

·         Stephanie Lyon, HMC/CAH Director of Clinical Services

·         Jeff Judd, HMC/CAH Regional Vice President – Operations

·         Fredericke Soule, Interim CEO – Stokes Reynolds Memorial Hospital, Inc.

·         Pam Tillman, Chief Operating Officer-Stokes Reynolds Memorial Hospital, Inc.

 

Chairman Walker expressed the Board’s appreciation to HMC/CAH Management Staff for

 

stopping by the meeting.

 

Commissioner Inman delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

            Chairman Walker noted that Vice Chairman Lankford had informed the Board that

 

he would be unable to attend tonight’s meeting.

 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Walker entertained a motion to approve or amend the June 28, 2010

 

Agenda.

 

            Chairman Walker requested to add a “Closed Session” to tonight’s Agenda.

 

            Manager Bryan Steen requested to remove Item “b” (Action Agenda) “Stokes Reynolds

 

Memorial Hospital, Inc. – A/R Funding Request from tonight’s Agenda due to there could be

 

losses that will be sustained in June that will impact the funds that are available for the hospital

 

to use toward the repayment of the working capital due North Carolina Baptist Hospital, Inc.

 

In speaking with Chief Operating Officer Tillman and Interim CEO Soule, it would be better to

 

remove the item until a later date when there is a clearer financial picture.

 

            Clerk to the Board Darlene Bullins requested to add an application from The Vineyard

 

requesting permission to hold a fireworks’ exhibit on July 2, 2010.  Clerk Bullins noted that

 

The Vineyard faxed an application to the Fire Marshal’s office on Saturday, June 26, 2010 without

 

the required approval from the Board of Commissioners. The Vineyard did not know the new

 

requirements that were adopted in 2010.

 

 

            The Board had no issues with the request to add a Closed Session, removing Stokes

 

Reynolds Memorial Hospital – A/R Funding Request, and adding a request from The Vineyard to

 

hold a Fireworks Exhibit on July 2, 2010 to tonight’s Agenda.

 

Commissioner Inman moved to approve the June 28, 2010 Agenda as amended.

 

Commissioner Smith seconded and the motion carried (4-0) with Vice Chairman Lankford absent.

 

PUBLIC COMMENTS

 

There were no public comments.

 

            Chairman Walker asked President Arthur, HMC/CAH, if he would like to say a few words.

 

President Arthur noted the following:

 

·         HMC is very happy to be involved in Stokes County which is a great area to be involved in

·         Very interested in the County and interested in being a participant in some way if that is the direction the Board chooses to go

·         Currently, organization has 12 hospitals with approximately 1,000 employees

·         Revenues are over $100 million dollars

·         Company has been built in about three years in a very difficult economy and continuing to move forward

·         Goal is to grow to about a forty hospital system

·         Talking with 10 communities at the present time

·         Realize and respect what an asset a local hospital is to a community

·         HMC Has worked hard to make rural hospitals a success by making a reinvestment back in plant and equipment into the communities

·         Older hospitals have served their time, even Medicare sets a 40-year depreciation schedule for a hospital

·         HMC Board has set simple criteria:

o   Do not go to a place where there is no community support for the project

o   Always try to go into a place where there is an opportunity to make a reinvestment to replace a hospital

·         HMC is a for profit organization

·         HMC looks forward to working with the County if the opportunity arises

 

President Arthur expressed his appreciation for the time to speak.

 

Chairman Walker expressed the Board’s appreciation to President Arthur and staff who

 

attended the meeting.

 

CONSENT AGENDA

 

Chairman Walker entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

 

 

Finance Department - Budget Amendment #99

 

Finance Director Julia Edwards submitted Budget Amendment #99.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

 

See below

$7,081,926.00

$10,017.00

$7,091,943.00

 

           Totals

$7,081,926.00

$10,017.00

$7,091,943.00

 

Capital Reserve

 

 

 

201.4370.010

EMS

$27,000.00

$6,000.00

$33,000.00

 

           Totals

$27,000.00

$6,000.00

$33,000.00

 

 CURRENT 

Account

ACCOUNT

 BUDGETED

 INCREASE

 AS

Number

DESCRIPTION

 AMOUNT

 (DECREASE)

 AMENDED

Public Buildings

100.4190.000

Salaries & Wages

 $   226,274.00

 $       2,000.00

 $      228,274.00

100.4190.350

Maint. & Repairs Equipment

 $     30,965.00

 $       2,000.00

 $        32,965.00

100.4190.430

Rental of Equipment

 $     47,500.00

 $       3,000.00

 $        50,500.00

100.4190.240

Misc. Contractual Services-Road Signs

 $       6,000.00

 $     (6,000.00)

 $                       -  

100.4190.440

Misc. Contractual Services

 $     70,000.00

 $     (1,000.00)

 $        69,000.00

Jail

100.4320.000

Salaries & Wages

 $   623,287.00

 $       5,500.00

 $      628,787.00

100.4320.020

Salaries & Wages-Part Time

 $   146,000.00

 $       1,500.00

 $      147,500.00

100.4320.220

Food & Provisions

 $   199,100.00

 $     (4,500.00)

 $      194,600.00

100.4320.390

Misc. Expense-Board of Prisoners

 $     75,000.00

 $     10,000.00

 $        85,000.00

100.4320.440

Misc. Contractual Services Prisoners

 $     20,000.00

 $     (2,500.00)

 $        17,500.00

Emergency Medical Services

100.4370.020

Salaries & Wages-Part Time

 $   130,000.00

 $     (6,000.00)

 $      124,000.00

100.4370.260

Departmental Supplies

 $       7,840.00

 $       1,000.00

 $          8,840.00

100.4370.340

Printing

 $       2,000.00

 $       1,000.00

 $          3,000.00

100.4370.440

Misc. Contractual Services

 $     44,742.00

 $       4,000.00

 $        48,742.00

 

Solid Waste

100.4720.000

Salaries & Wages

 $   170,595.00

 $          300.00

 $      170,895.00

100.4720.352

Maint. & Repairs Building

 $       1,500.00

 $        (300.00)

 $          1,200.00

Planning

100.4910.000

Salaries & Wages

 $   277,498.00

 $          150.00

 $      277,648.00

100.4910.090

Social Security

 $     15,707.00

 $          (50.00)

 $        15,657.00

100.4910.311

Training

 $       2,700.00

 $        (100.00)

 $          2,600.00

 

Home Health

100.5190.000

Salaries & Wages

 $   246,555.00

 $     (3,000.00)

 $      243,555.00

100.5190.020

Salaries & Wages Part Time

 $     70,791.00

 $   (10,000.00)

 $        60,791.00

100.5190.081

On Call

 $     13,000.00

 $       1,000.00

 $        14,000.00

100.5190.090

Social Security

 $     18,566.00

 $        (850.00)

 $        17,716.00

100.5190.091

Medicare Tax

 $       4,278.00

 $        (130.00)

 $          4,148.00

100.5190.100

Retirement

 $     12,339.00

 $          (75.00)

 $        12,264.00

100.5190.110

Group Insurance

 $     30,245.00

 $          200.00

 $        30,445.00

100.5190.180

Professional Services

 $   200,000.00

 $     17,000.00

 $      217,000.00

100.5190.230

Medical Supplies

 $     55,900.00

 $     (4,145.00)

 $        51,755.00

Mental Health

100.5200.682

Mental Health-ABC Bottle Tax

 $       3,000.00

 $            17.00

 $          3,017.00

Social Services

100.5310.000

Salaries & Wages

 $1,644,901.00

 $       4,000.00

 $   1,648,901.00

100.5310.081

On Call

 $     24,000.00

 $        (750.00)

 $        23,250.00

100.5310.090

Social Security

 $   101,176.00

 $        (475.00)

 $      100,701.00

100.5310.091

Medicare Tax

 $     23,659.00

 $        (100.00)

 $        23,559.00

100.5310.100

Retirement

 $     84,986.00

 $        (850.00)

 $        84,136.00

100.5310.101

401K

 $       9,888.00

 $        (100.00)

 $          9,788.00

100.5310.110

Group Insurance

 $   211,567.00

 $          (85.00)

 $      211,482.00

100.5310.311

Training

 $       4,850.00

 $     (1,640.00)

 $          3,210.00

Public Assistance

100.5420.000

State/County Special Assistance

 $   455,000.00

 $       2,500.00

 $      457,500.00

100.5450.000

Medicaid

 $     20,000.00

 $     (2,500.00)

 $        17,500.00

Day Care

100.5850.002

Regular Day Care

 $1,297,055.00

 $     (3,000.00)

 $   1,294,055.00

100.5850.003

Smart Start Day Care

 $   262,583.00

 $       3,000.00

 $      265,583.00

Transfer

100.9820.960

Transfer to Capital Reserve

 $     85,015.00

 $       6,000.00

 $        91,015.00

Contingency

100.9910.000

Contingency

 $   105,864.00

 $     (6,000.00)

 $        99,864.00

Totals

 $7,081,926.00

 $     10,017.00

 $   7,091,943.00

 

This budget amendment is justified as follows:

To transfers funds for the remainder of the fiscal year and funding for the mounting system for computers in ambulances to be purchased in fiscal year 2010-11 per Information Systems.

 

This will result in a net increase of $10,017.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.410

Federal Inmate

$175,000.00

$10,000.00

$185,000.00

100.3838.000

ABC Bottle Tax

$3,000.00

$17.00

$3,017.00

 

           Totals

$178,000.00

$10,017.00

$188,017.00

 

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

$85,015.00

$6,000.00

$91,015.00

 

           Totals

$85,015.00

$6,000.00

$91,015.00

 

 

 

 

 

Tax Administration Report – May 2010

 

            Tax Administrator Oakley presented the following Real and Personal Property Releases

 

(May 2010) which are more than $100 at the June 14th meeting with a request for approval at the

 

June 28th meeting:   

 

Releases (Real and Personal Property)

More than $100–May  2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Joshua Tilley

10A155922740.04.1

$246.58

Tammy Hill

09A156022052.07

$148.72

Total Amount

$395.30

 

Tax Administrator Oakley presented the following Real and Personal Property Refunds

 

(May 2010) which are more than $100 at the June 14th meeting with a request for approval at

 

the June 28th meeting:

   

Refunds (Real and Personal Property)

More than $100–May  2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Sandy Glenn Mabe

09A692503024295

$144.97

Douglas Moorefield

09A696401486233

$361.40

Randy Fulp

09A601000704375

$361.76

Total Amount

$868.13

 

 

Tax Administrator Oakley presented the following Present-Use Late Application at the

 

June 14th meeting with a request for approval at the June 28th meeting:

 

 

 

 Name

Parcel Number

Acreage

Brenda Steele                                     5996-00-56-3224                  23.42 (Forestry) Ms. Steele has owned this land since

                                                                                                      2001 But never applied for the Deferred Assessment 

 

Proposed 2011 Holiday Schedule

 

            Clerk to the Board Darlene Bullins submitted the following proposed 2011 Holiday

 

Schedule for the Board’s consideration:

 

Holiday                                               Day of Week                           Date

New Year’s Day                                  Friday                                  December 31, 2010

Martin Luther King, Jr. Day                 Monday                               January 17, 2011

Good Friday                                        Friday                                  April 22, 2011

Memorial Day                                      Monday                               May 30, 2011

Independence Day                               Monday                               July 4, 2011

Labor Day                                           Monday                               September 5, 2011

Veterans Day                                       Friday                                  November 11, 2011

Thanksgiving                                       Thursday                             November 24, 2011

                        Friday                                  November 25, 2011

Christmas                                             Friday                                  December 23, 2011

                                                            Monday                               December 26, 2011

 

Floating Holiday-(1) day to be used by employees during the calendar year of 2011

upon approval of supervisor.  Can’t be carried over to calendar year 2012.

 

 

 

Commissioner Smith moved to approve the Consent Agenda as presented.

 

Commissioner Carroll seconded and the motion carried (4-0) with Vice Chairman Lankford absent.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

             County Manager Bryan Steen presented the following information:

 

·         Health Department has been awarded $10,000 for “Eat More, Move More Community Grant” – a program for fifth graders (no county match)

o   Health Director Josh Swift noted that Stokes County was one of 20 counties who received the grant which incorporates physical activity into the classroom

·         Office of EMS has approved Stokes County EMS as a North Carolina EMS System

o   EMS Director Monty Stevens noted that this is the first time that Stokes County has had to renew and the process went very well

 

Commissioner Inman, who serves on the CenterPoint Board of Directors, noted that

 

CenterPoint is expecting $3 million dollars reduction in state funding.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Donations of EKG Transmission Equipment – Forsyth Medical Center

 

            Emergency Services Director Monty Stevens presented the following information

 

regarding donation of EKG Transmission Equipment from Forsyth Medical Center:

 

(Heather Norman and Kristen Roser, Forsyth Medical Center, were in attendance for the meeting)

 

·         As part of the RACE (Reperfusion and Acute Myocardial Infarction in Carolina Emergency Departments) project, EMS systems must have the ability to transmit EKGs to receiving medical facilities

·         Stokes County currently has the capability to do so, but with the changing of technologies and the purchases of LifePak 15s, the department will soon no longer have that luxury

·         Forsyth Medical Center has agreed to lease Stokes County EMS the equipment needed to allow continuation of this function

·         The lease agreement is for a period of  5 years and will cost the county only $10.00 per year

·         With the proposed lease and the migration away from our current system, the county will see approximately $500 annual savings which has been reflected in the 2010-11 fiscal year budget

·         Proposed Lease has been received and approved by the County Attorney

·         Request the item be moved to tonight’s Action Agenda in order to implement the project

·         Stokes County EMS is in the top 10% percent in the State regarding the length of time upon arrival of a unit and transporting to the hospital, this equipment will help to decrease that time

 

The Board had no issues with the proposed project and agreed to move the item to tonight’s

 

Action Agenda.

 

            Chairman Walker directed the Clerk to place the item on tonight’s Action Agenda.

 

 

 

 

Health Department

Multi-Function Response Trailer

 

            Health Director Josh Swift presented the following information regarding a

 

Multi-Function Response Trailer:

 

·         Stokes Family Health Center will receive $127,334 of reimbursement funding to purchase a multi-function trailer to assist with mobile vaccine clinics, emergency response, and off-site primary clinics

·         Stokes Family Health Center’s Emergency Management Planner Jason Stogner wrote the proposal which was submitted in October 2009 to our area Domestic Preparedness Region (DPR)

·         87 proposals were submitted with Stokes county being the only proposal that was funded as a new project

·         State Emergency Response Commission approved the proposal

·         Multi-Function Response Trailer will give Stokes Family Health Center the opportunity to reach out to the citizens of Stokes County by bringing much needed resources to outlying areas of the county

·         Response Trailer can be used during emergency times and to expand existing services  (flu clinics, primary care clinics, emergency situations, etc)

·         Board of Health suggested possibly going to areas in the county and set up a clinic possibly one day a month (Sandy Ridge, Francisco, etc)

·         This is a reimbursement funding project which means the County will have to purchase the multi-function trailer and then receive reimbursement from the NC Office of Emergency Management

·         Board of Health approved the project at the June Board of Health meeting

·         Trailer could be requested by other counties in emergency situations

·         Memorandum of Understanding between Stokes County and NC Office of Emergency Management will need to be executed before the actual purchase

 

Finance Director Julia Edwards noted that the Health Department will have to prepare

 

a budget amendment for the funding before the purchase of the trailer.

 

            Commissioner Carroll, who serves on the Board of Health, noted the following:

 

·         Board of Health very excited about the opportunity to take the Health Department out into the County

·         Board of Health is very supportive of the project and sees this as only a plus for the County- no negatives

 

The Board discussed the project with Director Swift.

 

The Board had no issues with the project.

 

Director Swift stated that he is looking into different options regarding a truck to pull the

 

trailer, he is going to talk with the Stokes County Fire Association regarding the use of their one ton

 

truck.

 

 

            Chairman Walker, with full consensus of the Board, directed Director Swift to place the

 

project back on the Agenda once the Memorandum of Understanding is received and at that time

 

a budget amendment can be approved.

 

Healthy Carolinians

 

            Director Josh Swift presented the following Healthy Carolinians update:

 

·         Board of Health agreed to allocate escrow funding for two part time Healthy Carolinians positions for the upcoming 2010-11 fiscal year

·         Recently both employees resigned from their positions

·         Executive Committee of Healthy Carolinians met and agreed upon the following three options for discussion and consideration

o   Option #1 - full time Health Educator

o   Option #2 – part time employee (80%

o   “Hybrid” position – half time Cooperative Extension and half time Health Department – Board of Health supports the “hybrid position”

·         Cooperative Extension Director Michael Hylton is very supportive of the combined position and is working with the State to obtain approval of the idea

·         Could be a very unique program for Stokes County, Health Department and Cooperative Extension already work together on several programs

·         Could be a shared position with funding coming from Cooperative Extension, Health Department and Stokes County

 

Commissioner Carroll, Board of Health Member, confirmed that the Board of Health

 

would like to see a combined position with Cooperative Extension and the Board of Health briefly

 

discussed Healthy Carolinians keeping their 501c(3) status which would be similar to the Arts

 

Council.

 

            Health Director Swift noted that he would keep the Board of Commissioners updated.

 

Fiscal Year 2010-11 Board of Health – Fee Recommendation

 

            Health Director Josh Swift presented the following information regarding the Board of

 

Health Fee Recommendation:

 

             Health Department

·         Board of Health appointed a fee committee consisting of Board of Health members Doris Petree, Keith Lawson, and Jerry Mitchell

·         Board of Health Fees Committee presented the final recommendation to the Board of Health at their June meeting

·         Proposed fees/revenues are based upon this past year’s revenue performance and current market factors

·         Board of Health has evaluated overall costs of services and adopted the following recommendations for medical/social charges and environmental health fees for the Board of Commissioners to consider:

o   Proposed recommendations:

§  Sliding Fee Scale:  approved sliding primary care visits to 20% and eliminating the current $10 flat fee – at the present time, patients may slide to a zero-pay with a $10 flat fee

§  Lab Fees:  approved a $5 flat rate venipuncture fee be added to all lab work to cover the cost of time and equipment

§  Immunizations/ Vaccines:  approved for the Health Director to change the price of vaccine/immunizations as the cost varies (Example – when reordering vaccine, the cost will either be kept the same, decreased or increased based on the market price at the time of purchase

§  Pregnancy Test Fee:  approved a flat rate fee of $15 for women to receive a pregnancy test (fee only applies to women not involved with state mandated programs (family planning and STD) that require free pregnancy tests

§  Vaccine Administration Fee:  approved a $20 administration fee on both private and state supplied vaccines (only one fee will be charged per visit

o   Services and procedures only provided by local Health Departments are set at the Medicaid rate

o   Medical rates may be changed by the Division of Medical Assistance during the course of the fiscal year and Stokes Family Health Center may adjust fees accordingly

o   Can’t charge lower than Medicaid reimbursements

 

Environmental Health

                        No changes recommended

 

            Home Health

·         Medicaid rates may be changed by the Division of Medical Assistance during the course of the fiscal year and Stokes Family Health Center may adjust fees accordingly

 

Director Swift presented Board members with breakdown of the Health Department’s

 

fee schedule with the proposed changes included.  Director Swift noted that the new rates

 

could be effective August 1st, September 1st, etc.

 

 

Director Swift noted that the fee recommendations are not included in the fiscal year

 

2010-11 budget due to the uncertainty of what kind of impact the fees will have on the department’s

 

revenue.

 

            The Board discussed the fee recommendations with Director Swift.

 

            Commissioner Carroll reiterated that the 2010-11 budget request submitted by Director

 

Swift did not incorporate the proposed fee changes, the increases will be additional revenue.

 

            Chairman Walker suggested having the item back on the July 12th Agenda due to Vice

 

Chairman Lankford being absent.

 

            The Board discussed placing the item on the next Agenda.

 

            Chairman Walker directed the Clerk to place the item on the July 12th Action Agenda.

 

Bad Debt Write Off 

 

            Health Director Josh Swift presented the following bad debt write off approved by the

 

Board of Health for the Board’s consideration:

 

                       

ST

 $        81.98

Other programs

 $   1,144.00

Maternal Hlth

 $        20.86

Family Planning

 $ 93,212.90

Child Health

 $ 64,065.86

Immunization

 $ 15,306.70

Adult Health

 $162,977.21

Total

 $336,809.51

 

            Director Swift noted the following:

 

·         Most of this occurred before his appointment as Health Director

·         No write offs have been done since June 1999

·         Write offs should be done annually which will be done from now on

·         Health Department has been working diligently to “clean up” the accounts, working with State consultants to maximize billing

·         Billing department has experienced several turnovers during the past two years

·         The situation would not happen again as long as he is the Health Director

 

The Board discussed the item.

 

Chairman Walker expressed concerns with the ten+ year period, possibly using outside

 

services to try to collect some of the debt, and no efforts made to collect the debt.

 

            Commissioner Carroll noted the Board of Health recommended the write offs and to move

 

forward.

 

            Director Swift stated that the Health Department has considered using debt set off.

 

Director Swift reiterated that most of the debt occurred before his appointment, but would

 

not happened again while he was serving as Health Director.

 

            Finance Director Julia Edwards noted that accounts over ten years can’t be sent to debt set

 

off.

Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

item on the July 12th Action Agenda.

 

2010 NCACC Annual Conference – Voting Delegate

 

Chairman Walker noted that the County needs to select a voting delegate for the

 

2010 NCACC Annual Conference in Pitt County on August 26-29, 2010.  Chairman Walker noted

 

that he and Commissioner Inman were the only two at this time going to the conference.

 

            Chairman Walker noted that Commissioner Inman already has voting privileges being on

 

NCACC District 18 Board of Directors.  Chairman Walker suggested Commissioner Inman cover

 

the first part of the conference and he would cover the Saturday business meeting.

 

            Commissioner Carroll suggested possibly selecting one voting delegate and an alternate

 

voting delegate.

 

Commissioner Inman nominated Chairman Walker as the voting delegate.

 

Commissioner Inman moved to close the nominations.

 

            Commissioner Smith seconded the nomination.  Commissioner Carroll noted that the

 

motion was out of order with this being the Discussion Agenda.

 

            Commissioner Inman withdrew this motion and Commissioner Smith withdrew his second.

 

            Commissioner Carroll noted the following information sent by the NCACC:

 

·         Article VI. Section 2 of our Constitution provides:

o   The vote of any county in good standing may be cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the Board of Commissioners

 

The Board discussed the information noted by Commissioner Carroll.

 

Chairman Walker directed to the Clerk to contact NCACC regarding designating a voting

 

delegate and an alternate voting delegate.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on the July 12th Action Agenda.

 

Job Vacancies

 

            County Manager Bryan Steen recommended the following permanent positions be

 

filled:

·         Two SROfficers

o   One will be vacant on June 21st

o   One will be vacant on June 25th

 

Manager Steen noted Captain Mike Marshall had requested the item be moved to

 

tonight’s Action Agenda in order to fill the positions and get employees trained before

 

schools open in August.

 

            Chairman Walker, with full consensus of the Board, directed the item be moved to

 

tonight’s Action Agenda.

           

Appointments – Stokes County Animal Advisory Council

 

            Clerk Darlene Bullins presented the following notification received from Chairperson

 

Mona Triplett:

 

·         Richard Nunn’s term expires in August 2010

·         Mr. Nunn does not wish to be considered for reappointment

·         Will be advertised in the Stokes News and placed on the county website

·         Animal Advisory Council recommends Candis Loy

 

Commissioner Carroll nominated Candis Loy to serve on the Stokes County Animal

 

Advisory Council.   There were no other nominations.

 

            Commissioner Smith confirmed that nominations could be made and appointments

 

made at the July 12th meeting.

 

            Chairman Walker directed the Clerk to place the item on the July 12th Action Agenda.

 

Appointments – Northwestern Regional Library Board – Danbury Library

 

Clerk Darlene Bullins presented the following notification received from Director John

 

Hedrick regarding the following vacancy on the Northwestern Regional Library Board:

 

·         Appointee will represent Danbury Public Library

·         Current term expires June 30, 2010

·         Danbury Library Board approved the recommendation of Kay Richey for reappointment

·         Will be advertised in the Stokes News and placed on the county website

 

Commissioner Smith nominated Kay Richey to serve another full term on the

 

Northwestern Regional Library Board

 

Chairman Walker directed the Clerk to place the item on the July 12th Action Agenda.

 

Request – The Vineyard – Fireworks Display

 

            Fire Marshal Frankie Burcham submitted a fireworks display request from The Vineyard

 

which was faxed to his office on June 26th.   Fire Marshal Burcham noted the following:

 

·         The Vineyard was unaware of the new laws adopted on February 1, 2010  that require written permission from the Board of Commissioners

·         Event scheduled for Friday, July 2, 2010

·         East Coast Pyrotechnics, who will be providing the fireworks display, meets and exceeds the intent of the new laws and regulations regarding fireworks displays

·         Once approved, the Fire Marshal’s office will complete the application process and inspect the site prior to the issuance of a permit as approved by North Carolina Fire Code

·         Sees no issues with the request from The Vineyards

·         Request the item be moved to tonight’s Action Agenda due to the time restraints

 

The Board had no issues with the request from The Vineyard.

Chairman Walker directed the Clerk to place the item on tonight’s Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Transportation Plan for Fiscal Year 2010-11

 

            Support Services Supervisor Danny Stovall presented the following information regarding

 

the Fiscal Year 2010-11 Transportation Plan for Social Services and Senior Services at the June 14th

 

meeting with a request for approval at the June 28th meeting:

 

·         YVEDDI

·         $1.10 cost per mile

·         Fuel Surcharge – for each five cents ($0.05) about the $1.95 per gallon cost a County operated fuel pumps, a charge of one cent ($0.01) per mile will be added.  Additional cost shall be computed from pump price on day of billing.

·         Example:  $2.05 per gallon cost will equate to a $1.11 per vehicle mile charge

·         JD Cruises Transportation Service

·         $1.32 cost per milt

·         Fuel Surcharge – for each ten cents ($0.10) above $3.00 per gallon average cost at three (3) agreed-upon area gasoline retailers, a charge of one cent ($0.01) per mile will be added. This fuel surcharge will be calculated no more than once per month

·         Example:  $3.10 per gallon cost will equate to a $1.33 per vehicle mile chare

·         Short trips that generate less than $10.00 trip billing will be billed at a flat rate of $10.00

 

Chairman Walker entertained a motion.

 

Commissioner Smith moved to approve the submitted Transportation Plan for Fiscal

 

Year 2010-11 with YVEDDI (Lead Transportation Agency in Stokes County) and JD Cruises

 

Transportation Service.  Commissioner Carroll seconded and the motion carried (4-0) with Vice

 

Chairman Lankford absent.

 

Appointments – Stokes County Planning Board

 

            Commissioner Inman nominated the following to serve on the Stokes County Planning

 

Board:

 

·         Danbury Township – Lewis Wood

·         Meadows Township – Patrick Flinchum

 

Chairman Walker entertained a motion to close the nominations.

 

Commissioner Inman moved to close the nominations.  Commissioner Smith seconded

 

and the motion carried (4-0) with Vice Chairman Lankford absent.

 

Chairman Walker polled the Board regarding the nomination of Lewis Wood and Patrick

 

Flinchum:

 

·         Commissioner Carroll - yes

·         Chairman Walker - yes

·         Commissioner Inman - yes

·         Commissioner Smith - yes

 

Chairman Walker noted the Board unanimously re-appointed Lewis Wood (Danbury

 

Township) and Patrick Flinchum (Meadows Township) to serve on the Planning Board.

 

Appointments – Northwestern Regional Library Board – King Library Representative

 

            Chairman Walker noted that Virginia Southern was nominated at the June 14th meeting.

 

Chairman Walker entertained a motion to close the nominations.

 

Commissioner Smith moved to close the nominations.  Commissioner Inman seconded

 

and the motion carried (4-0) with Vice Chairman Lankford absent.

 

Chairman Walker polled the Board regarding the nomination of Virginia Southern:

 

 

 

·         Commissioner Carroll - yes

·         Chairman Walker - yes

·         Commissioner Inman - yes

·         Commissioner Smith - yes

 

Chairman Walker noted the Board unanimously re-appointed Virginia Southern to serve on

 

the Northwestern Regional Library Board as the King Public Library Representative.

 

 

Donations of EKG Transmission Equipment – Forsyth Medical Center

 

            Chairman Walker entertained a motion regarding the request presented at tonight’s

 

meeting by EMS Director Monty Stevens.

 

            Commissioner Carroll moved to approve the Lease Agreement (EKG Transmission

 

Equipment) with Forsyth Memorial Hospital as submitted.  Commissioner Smith seconded and the

 

motion carried (4-0) with Vice Chairman Lankford absent.

 

Job Vacancies

 

Chairman Walker entertained a motion regarding the job vacancies presented at tonight’s

 

meeting.

 

            Commissioner Smith moved to authorize the filling of the vacant SROfficer positions

 

(already approved for the Fiscal Year 2010-11 Budget) presented at tonight’s meeting.

 

Commissioner Carroll seconded and the motion carried (3-1) with Commissioner Inman voting

 

against the motion and Vice Chairman Lankford absent.

 

The Vineyard – Pyrotechnics Permit

 

Chairman Walker entertained a motion regarding the request from The Vineyard regarding

 

Fireworks Display presented at tonight’s meeting.

 

            Commissioner Inman moved to approve the request submitted from The Vineyard regarding

 

a Fireworks Display.  Commissioner Smith seconded and the motion carried (4-0) with Vice

 

Chairman Lankford absent.

 

Closed Session

 

Chairman Walker entertained a motion to enter Closed Session for the following:

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

Commissioner Inman moved to enter Closed Session for the following:

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

Commissioner Smith seconded and the motion carried (4-0) with Vice Chairman

 

Lankford absent.

 

The Board re-entered the regular session of the June 28th meeting.

 

 

 

 

 

 

 

 

 

Stokes Reynolds Memorial Hospital, Inc.

 

            Chairman Walker directed the Clerk to add the following item to the July 12th

 

Discussion Agenda:

 

·         Stokes Reynolds Memorial Hospital, Inc. - Options

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker

 

entertained a motion to adjourn the meeting.

 

Commissioner Inman moved to adjourn the meeting.   Commissioner Smith seconded

 

the motion carried (4-0) with Vice Chairman Lankford absent.

 

           

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman