STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 24, 2010

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for a Budget Work Session in the third floor conference room of the Ronald Wilson Reagan

 

Memorial Building (Administration Building) located in Danbury, North Carolina on Thursday,

 

June 24, 2010 at 9:00 am with the following members present:

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                               

                                                                                                                                                           

Chairman Jimmy Walker called the Budget Work Session to order.

 

Commissioner Inman delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

Budget Work Session

 

            Chairman Walker open floor for any further discussion regarding the Fiscal Year

 

2011-11 Budget.

 

            Commissioner Smith confirmed the following regarding the proposed budget:

 

·       Fund Balance listed on the School’s Capital Outlay and Current Expense budgets is not the county Fund Balance, it is the school’s fund balance

·       No County Fund Balance is appropriated in the proposed budget

Commissioner Carroll noted that since the Budget Work Session on Tuesday, he had

 

been made aware of a request from the Economic Development Commission that was not presented

 

to the Board of Commissioners.  Commissioner Carroll stated that if he known about the request, it

 

would have been included in his motion made on Tuesday.

 

            Commissioner Carroll moved to approve the following:

 

·         Adopt the Budget Ordinance as presented by the Finance Officer on June 23rd with the following changes:

o   Page 83- change Administration to $196,734, Economic Development to $397,884, Public Buildings to $1,120,915 (total budget amount of $42,537,831 does not change)

o   Page 91- Section 39 - Change (1) Paving to $190,842

o   Page 91- Section 39 - Change (13) Contingency Regular to $49,158

o   Page 91 – Section 39 - Delete “Home Health Renovations” from the statement regarding items being deferred until Spring funded by Hold Harmless

o   Page 91 – Section 39 - Add “equal to $20,582,869” after “collected at  95.5%” - items will be funded using Hold Harmless only after the percentage of Ad Valorem taxes have been collected

 

Commissioner Smith seconded the motion.

 

Finance Director Julia Edwards presented the following amended copy of the Budget

 

Ordinance to the Board with the changes proposed by Commissioner Carroll:

 

 

APPENDIX A

BE IT ORDAINED, by the Board of Commissioners of the County of Stokes, State of North Carolina:

SECTION I.  The following amounts are hereby appropriated in the General Fund for the operation of the County Government and its activities for the fiscal year beginning July 1, 2010 and ending

June 30, 2011 in accordance with the chart of accounts heretofore established for this County.

100.4120.000

Administration

 $ 196,734.00

100.4380.000

Animal Control

    173,009.00

100.6150.000

Arts Council

      78,949.00

100.9910.000

Contingency

    544,164.00

100.4950.000

Cooperative Extension

    164,015.00

100.9100.000

Debt Service

 3,164,343.00

100.4321.000

District Resource Center

    157,703.00

100.4920.000

Economic Development

    397,884.00

100.4170.000

Elections

    168,062.00

100.4325.000

Emergency Communications

    567,910.00

100.4330.000

Emergency Management

    143,559.00

100.4370.000

Emergency Medical Services

 2,468,482.00

100.5192.000

Environmental Health

    277,644.00

100.4130.000

Finance

    315,900.00

100.4340.000

Fire Marshal

    210,523.00

100.5920.000

Forsyth Tech

      37,300.00

100.4141.000

GIS/Mapping

    194,422.00

100.4110.000

Governing Body

    763,645.00

100.5100.000

Family Health Center

 1,649,304.00

100.5190.000

Home Health

    757,566.00

100.4210.000

Information Systems

    229,866.00

100.4320.000

Jail

 1,390,429.00

100.4150.000

Legal

    115,000.00

100.6110.000

Libraries

    504,281.00

100.4360.000

Medical Examiner

      23,000.00

100.5200.000

Mental Health

    398,820.00

100.4960.000

Natural Resources

    170,346.00

100.6121.000

Parks

      13,409.00

100.4910.000

Planning

    378,443.00

100.4190.000

Public Buildings

 1,120,915.00

100.4131.000

Purchasing

      68,754.00

100.6130.000

Recreation

    117,484.00

100.4180.000

Register of Deeds

    242,777.00

100.5911.000

School -- Current Expense

10,494,063.00

100.5860.000

Senior Services

      75,449.00

100.4310.000

Sheriff's Department

 2,534,243.00

100.5310.000

Social Services

 3,791,235.00

100.5840.000

Aid to Blind

        2,600.00

100.5850.000

Child Daycare

 1,500,915.00

100.5450.000

Medicaid

      20,000.00

100.5410.000

Public Assistance

 2,699,862.00

100.4720.000

Solid Waste

 1,247,125.00

Special Appropriation

    523,490.00

100.4160.000

Superior Court

      55,167.00

100.4140.000

Tax Administration

    542,393.00

100.4250.000

Vehicle Maintenance

    140,357.00

100.5820.000

Veteran Services

      17,493.00

100.9820.960

Capital Reserve

    200,000.00

100.9820.982

Revaluation Fund

    111,222.00

100.9820.984

Transfer SRMH

                   -  

100.9820.991

School Capital Outlay/Capital Reserve Fund

    278,000.00

100.9820.992

Dedicated Fund-Debt Service

    699,575.00

 

TOTAL

$42,537,831.00

SECTION II.  It is estimated that the following revenues will be available for the General Fund in the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Ad Valorem Taxes

$21,664,514.00

Other Taxes & Licenses

    3,398,000.00

Unrestricted Intergovernmental Revenues

    2,742,571.00

Restricted Intergovernmental Revenues

    8,712,189.00

Permits and Fees

       348,710.00

Sales and Services

    3,256,301.00

Investment Earnings

       100,000.00

Miscellaneous

         77,860.00

Transfers

    1,767,186.00

Proceeds from Financing

       470,500.00

Fund Balance

                       -  

TOTAL

$42,537,831.00

SECTION III.  The appropriation to the Board of Education's current expense account shall be allocated from the General Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011 as follows:

Schools- Current Expense

$10,494,063.00

TOTAL

$ 10,494,063.00

SECTION IV.  It is estimated that the following revenues will be available for the Board of Education's

current expense account for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Appropriated from General Fund

 $10,494,063.00

TOTAL

 $10,494,063.00

SECTION V.  The following amounts are hereby appropriated in the School Capital Outlay/Capital Reserve Fund to the Board of Education's Capital Outlay account for the fiscal year beginning

July 1, 2010 and ending June 30, 2010.

Schools Capital Outlay

                    $722,600.00

Transfer to General Fund-Debt Service

             1,221,400.00

Public School Capital Building Fund-ADM

                   

    180,000.00

Public School Capital Building Fund-ADM-Matching

              -  

Public School Capital Building Fund-Lottery Funds

              -  

TOTAL

 $2,124,000.00

SECTION VI.  It is estimated that following revenues will be available for the School Capital Outlay/Capital Reserve Fund to the Board of Education’s Capital Outlay account for this fiscal year

beginning July 1, 2010 and ending June 30, 2011.

BOE 1/2 cent Sales Tax-Article 40

  $700,000.00

BOE 1/2 cent Sales Tax-Article 42

    565,000.00

Public School Capital Fund-Admin

    180,000.00

Public School Capital Fund-Lottery Funds

                   -  

Transfer from General Fund

    278,000.00

Fund Balance

    100,000.00

Interest (Schools funding)

        1,000.00

BOE Fund Balance-Transferred from Current Expense

    300,000.00

TOTAL

$2,124,000.00

SECTION VII.  The following amounts are hereby appropriated in the Capital Reserve Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Emergency Communications

 $200,000.00

Transfer to General Fund

     50,600.00

TOTAL

$ 250,600.00

SECTION VIII.  It is estimated that the following revenues will be available for the Capital Reserve Fund

for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Appropriated from General Fund

 $ 200,000.00

EMS

      27,000.00

Vehicle Maintenance

           600.00

Tax Maps

        3,000.00

Fund Balance

      20,000.00

TOTAL

 $ 250,600.00

SECTION IX.  The following amounts are hereby appropriated in the Revaluation Fund for the fiscal

year beginning July 1, 2010 and ending June 30, 2011.

Salaries & Wages

 $   95,960.00

Social Security

        5,950.00

Medicare Tax

        1,391.00

Retirement

        6,199.00

401k County Match

           663.00

Group Insurance

      11,810.00

Dental Insurance

            735.00

Postage

         1,000.00

Printing

                     -  

Maint. & Repairs Equipment

            500.00

Maint. & Repairs Auto

         1,500.00

Auto Supplies

         1,000.00

Departmental Supplies

         1,882.00

Training

            882.00

Advertising

                   -  

Dues & Subscriptions

         1,750.00

TOTAL

 $  131,222.00

 

SECTION X.  It is estimated that the following revenues will be available for the Revaluation Fund

for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Transfer to General Fund

 $ 111,222.00

Fund Balance

      20,000.00

TOTAL

 $ 131,222.00

SECTION XI.  It is estimated that the following revenues will be available for the Regional Sewer Fund for fiscal year beginning July 1, 2010 and ending June 30, 2011.

Sewer Fees

 $198,179.00

Grant

                  -  

TOTAL

 $198,179.00

SECTION XII.  The following amounts are hereby appropriated in the Regional Sewer Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Salaries & Wages

 $   10,988.00

Social Security

           681.00

Medicare Tax

           159.00

Retirement

           710.00

401K

             80.00

Group Insurance

        1,378.00

Dental Insurance

             86.00

Telephone

        2,500.00

Utilities

      10,100.00

Travel

        2,000.00

Maint. & Repairs Equipment

      20,000.00

Miscellaneous Contractual Services

      30,000.00

Professional Services

                   -  

Equipment

      25,612.00

Principal

      79,422.00

Interest

      14,463.00

TOTAL

 $ 198,179.00

SECTION XIII.  It is estimated that the following revenues will be available for the Dedicated Fund-Debt Service Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Fund Balance

 $  495,186.00

Transfer from General Fund

 $  699,575.00

TOTAL

 $1,194,761.00

SECTION XIV.  The following amounts are hereby appropriated in the Dedicated Fund-Debt Service Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Schools Debt Services

 $  699,575.00

Transfer to General Fund

 $  495,186.00

TOTAL

$1,194,761.00

 

SECTION XV.  It is estimated that the following revenues will be available for the Enhanced 911 Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

E-911 Charges

 $  360,570.00

Fund Balance

 $  115,210.00

TOTAL

 $  475,780.00

SECTION XVI.  The following amounts are hereby appropriated in the Enhanced 911 Fund for the fiscal

year beginning July 1, 2010 and ending June 30, 2011.

Telephone

    $ 97,700.00

Maint. & Repairs to Equipment

       46,845.00

Departmental Supplies

            250.00

Training

           ,500.00

Equipment

       69,485.00

Equipment Non Capitalized

       54,000.00

TOTAL

 $  475,780.00

SECTION XVII.  The following amounts are hereby appropriated in the Senior Service Center Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Transfer from General Fund

 $      7,340.00

Senior Center General Purpose

       12,653.00

NWPCOG Senior Center Operations

       28,102.00

Walnut Cove Senior Center

         5,000.00

Interest

            126.00

Town of Walnut Cove

         7,500.00

Fund Balance

       18,176.00

TOTAL

 $     78,897.00

 

 

SECTION XVIII.  It is estimated that the following revenues will be available for the Senior Service Center Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Salaries & Wages

 $   25,945.00

Social Security

        1,609.00

Medicare Tax

           376.00

Retirement

        1,676.00

401k County Match

           259.00

Group Insurance

        3,937.00

Dental Insurance

           245.00

Telephone

        4,200.00

Postage

           800.00

Utilities

        5,000.00

Printing

           300.00

Rent of Space

        6,000.00

Rental of Equipment

        1,450.00

Maint. & Repairs Auto

           600.00

Professional Services

      20,000.00

Auto Supplies

           600.00

Departmental Supplies

        3,000.00

Food & Provisions

        1,200.00

Miscellaneous Expense

           200.00

Travel

           100.00

Training

           500.00

Advertising

           300.00

Dues & Subscriptions

           600.00

TOTAL

 $   78,897.00

SECTION XIX.  The following amounts are hereby appropriated in the Debt Service for the payment of

principle and interest on the outstanding debt of the County of Stokes and expenses related thereto for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Principal of Bond Maturing and Other Financing

$2,025,025.00

Interest of Bonds and Other Financing

  1,139,318.00

TOTAL

$3,164,343.00

SECTION XX.  It is estimated that the following revenues will be available in the Debt Service Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Transfer from School Capital Outlay/Capital Reserve

$1,221,400.00

Lottery

     890,000.00

Transfer from Dedicated Fund-Debt Service

     495,186.00

Approp. from General Fund

     557,757.00

TOTAL

$3,164,343.00

SECTION XXI.  The following amounts are hereby appropriated to the Public Assistance Accounts for payments to recipients of Public Assistance for the fiscal year beginning July 1, 2010 and ending

June 30, 2011.

Public Assistance

 $2,699,862.00

Medical Assistance

        20,000.00

Aid to the Blind

          2,600.00

Child Day Care

   1,500,915.00

TOTAL

 $4,223,377.00

SECTION XXII.  It is estimated that the following revenues will be available in the Public Assistance Accounts for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Federal/State Contribution

 $ 3,162,481.00

Appropriation from General Fund

    1,060,896.00

TOTAL

 $ 4,223,377.00

 

 

SECTION XXIII.  The following amounts are hereby appropriated in the Danbury Water Fund for the operation and activities of the District for the fiscal year beginning July 1, 2010 and ending

June 30, 2011.

Salaries & Wages

 $      15,766.00

Social Security

              977.00

Medicare Tax

              229.00

Retirement

           1,018.00

401K

              114.00

Group Insurance

           1,969.00

Dental Insurance

              123.00

Professional Services

           7,000.00

Postage

              550.00

Utilities

           7,500.00

Maint. & Repairs Equipment

           6,000.00

Misc. Contractual Services

           7,033.00

Departmental Supplies

           7,000.00

Miscellaneous

              400.00

Employee Training

           1,500.00

Advertising

              300.00

Dues & Subscriptions

           1,600.00

Principal

                      -  

Interest

                     -  

Principal-County

            6,992.00

Interest-County

            4,918.00

TOTAL

 $       70,989.00

 

SECTION XXIV.  It is estimated that the following revenue will be available for the Danbury Water Fund in the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Water Fees

 $      69,364.00

Tap Fees

           1,500.00

Interest

              125.00

TOTAL

 $      70,989.00

SECTION XXV.  The following amounts are hereby appropriated in the King Fire District for the operation and activities of the District for  the fiscal year beginning July 1, 2010 and ending

June 30, 2011.

CONTRACTUAL SERVICES

City of King

 $    340,000.00

TOTAL

 $    340,000.00

SECTION XXVI.  It is estimated that the following revenue will be available for the King Fire District Fund in the fiscal year beginning July 1, 2010 and ending June 30, 2011.

District Fire Tax

 $   286,137.00

Prior Year Tax

          6,800.00

1 Cent Sales Tax

        16,500.00

1/2 Cent Sales Tax (40)

        16,500.00

1/2 Cent Sales Tax (42)

          4,500.00

1/2 Cent Sales Tax (44)

                     -  

Fund Balance

          9,563.00

 

TOTAL

 $   340,000.00

SECTION XXVII.  There is hereby levied a tax at the rate of six and one-half cents ($.065) per one hundred ($100.00) valuation of property listed for taxes as of January 1, 2010 located within the

 the King Fire District for the purpose of supplementing the revenues of the King Fire District.

The rate is based on an estimated valuation of property of $460,953,142 for the purpose of

taxation and an estimated collection rate of (95.50%).

 

 

 

SECTION XXVIII.  The following amounts are hereby appropriated in the Rural Hall Fire and Rescue District Fund for the operation and activities of the District for the fiscal year beginning

July 1, 2010 and ending June 30, 2011.

Misc. Contractual Services

 $   60,705.00

TOTAL

 $   60,705.00

SECTION XXIX.  It is estimated that the following revenues will be available for the Rural Hall Fire and Rescue District Fund in the fiscal year beginning July 1, 2010 and ending June 30, 2011.

District Fire Tax

$    56,754.00

Prior Year Tax

           151.00

1 Cent Sales Tax

        2,000.00

1/2 Cent Sales Tax (40)

        1,500.00

1/2 Cent Sales Tax (42)

            300.00

1/2 Cent Sales Tax (44)

                    -  

Fund Balance Appropriated

                    -  

TOTAL

 $    60,705.00

SECTION XXX.  There is hereby levied a tax at the rate of five cents ($.065) per one hundred

dollars ($100.00) valuation of property listed for taxes as of January 1, 2010 located with the Rural Hall Fire and Rescue District for the purpose of supplementing the revenues of the Rural Hall Fire and

Rescue District.  The rate is based on an estimated valuation of $91,428,128 of property for the

 purpose of taxation and an estimated collection rate of (95.5%).

SECTION XXXI.  The following amounts are hereby appropriated in the Walnut Cove Fire District Fund for the operation and activities of the District for the fiscal year beginning July 1, 2010 and ending

June 30, 2011.

CONTRACTUAL SERVICES

Professional Services

 $      3,000.00

Utilities

       16,325.00

Maintenance and Repair-Bldg/Grounds

         6,000.00

Maintenance and Repair-Equipment

       33,000.00

Maintenance and Repair-Trucks

         2,500.00

Maintenance and Repair-Communications

         1,500.00

Insurance

       20,775.00

Sub-Total

 $    83,100.00

 

MATERIALS, SUPPLIES AND EXPENSE

Fire Equipment

 $    18,535.00

Rescue Equipment

         1,110.00

Station/office Equipment

         1,450.00

Automotive Supplies

                   -  

Miscellaneous

       12,000.00

Dues and Subscriptions

            850.00

Departmental Supplies

         7,000.00

Training

         2,500.00

NC Fire/Rescue Pension

         1,200.00

Sub-Total

 $    44,645.00

CAPITAL OUTLAY

Debt Service

 $    83,481.00

Capital Outlay-Equipment

         4,900.00

Escrow Account

       30,000.00

Sub-Total

 $  118,381.00

TOTAL

 $  246,126.00

SECTION XXXII.  It is estimated that the following revenues will be available for the Walnut Cove Fire

District in the fiscal year beginning July 1, 2010 and ending June 30, 2011.

District Fire Tax

$  170,450.00

Prior Year Tax

        5,000.00

1Cent Sales Tax

        8,500.00

1/2 Cent Sales Tax (40)

        8,500.00

1/2 Cent Sales Tax (42)

        3,900.00

1/2 Cent Sales Tax (44)

                  -  

Appropriation from Town of Walnut Cove

      40,000.00

Fund Balance Appropriated

        5,526.00

Other

        4,250.00

TOTAL

 $  246,126.00

SECTION XXXIII.  There is hereby levied a tax at the rate of five cents ($0.05) per one hundred dollars one hundred ($100.00) valuation of property listed for taxes as January 1, 2010

located within the Walnut Cove Fire District for the purpose of supplementing the revenues

of the Walnut Cove Fire and Rescue District.  The rate is based on an estimated valuation of

$356,964,660 of property for the purpose of taxation and an estimated collection rate of (95.50%).

SECTION XXXIV.  The following amounts are hereby appropriated in the Stokes County Service District Fund for the operation and activities of the District Fund for the operation and activities of

the District for the fiscal year beginning July 1, 2010 and ending June 30, 2011.

South Stokes

 $ 181,685.00

Danbury

    135,083.00

Sauratown

    203,411.00

Stokes-Rockingham

    188,723.00

Northeast Stokes

    196,035.00

Francisco

    124,426.00

Lawsonville

      93,234.00

Pinnacle

    155,208.00

Westfield

      47,768.00

Pilot Mountain

      12,280.00

Pilot Knob

      19,392.00

Double Creek

    128,307.00

TOTAL

$1,485,552.00

SECTION XXXV.  It is estimated that the following revenues will be available for the Stokes County Service District in the fiscal year beginning July 1, 2010 and ending June 30, 2011.

Fund Balance Appropriation

$    18,026.00

Service District Fire Tax

 1,289,026.00

Service District Fire Tax-Prior Year

      20,000.00

1 Cent Sales Tax

      65,000.00

1/2 Cent Sales Tax (40)

     75,000.00

1/2 Cent Sales Tax (42)

     17,500.00

1/2 Cent Sales Tax (44)

                   -  

Interest

       1,000.00

TOTAL

 $1,485,552.00

SECTION XXXVI.  There is hereby levied a tax at the rate of six and one-half cents ($0.065) per hundred dollars ($100.00) valuation of property listed for taxes as of January 1, 2010 located

 within the Stokes County Service District for the purpose of supplementing the revenues of the Stokes County Service District.  The rate is based on an estimated valuation of $2,076,562,478 of

 property for the purpose of taxation and an estimated collection rate of (95.50%).

SECTION XXXVII.  The Budget Officer is hereby authorized to transfer appropriations within a fund outlined under the follow conditions:

          A.  He may transfer amounts between object-of-expenditure within a department up to $5,000 and a monthly report to the Board of County Commissioners.

          B.  He may transfer amounts up to $5,000.00 between departments of the same fund with an official report on such transfers at the next regular meeting of the Board of Commissioners.

          C.  He may not transfer any amounts between funds nor from any contingency appropriation within a fund.

          D.  He may not transfer any funds from salary and wages accounts or capital outlay line-items to other line-item accounts without a report and approval by the Board of Commissioners.

SECTION XXXVIII.  During the fiscal year beginning July 1 ,2010 and ending June 30, 2011, the Stokes County Board of Education is authorized to transfer, at its discretion, funds up to $300,000 from the

local Current Expense account fund balance to the Capital Outlay account in order to supplement

the appropriation provided for in Section V of this ordinance.

The Stokes County Board of Education shall furnish the Stokes County Board of Commissioners a copy of the Board of Education's approved Budget Resolution for Fiscal Year 2010-11 and any amendments

thereto.  Stokes County Board of Education's annual audit shall include a compliance section for

 the County funding and requirements.

SECTION XXXIX.  Hold Harmless is budgeted as followed provided funding is received:

      1.  Paving

 $          190,842

      2.  Gravel Parking Lot for County Vehicles

 $            20,000

      3.  Home Health renovation old day care

 $            20,000

      4.  Equip.

 $            63,286

      5.  Communication Radio Upgrade

 $          200,000

      6.  Dedicated Fund-Debt Service Transfer

 $          699,575

      7.  School Resource Officers

 $          194,710

      8.  Grant Match

 $            25,000

      9.  School Current Expense

 $          100,000

    10.  School Capital    

           Outlay

 $          278,000

    11.  Libraries-Special allotment for books

 $            15,000

    12.  Economic Development-Special allotment for ED partners

 $            15,000

    13.  Contingency

            Regular

 $            49,158

    14.  Revenue

           Contingency

 $          140,000

    15.  Fuel Contingency

 $            45,000

    16.  Contingency Community College Expense

 $            35,000

    17.  Fire & Rescue Association

 $            18,000

Total

 $       2,108,571

    The items for paving and gravel parking lot will be deferred until Spring of 2011 and only if Ad Valorem taxes are collected at 95.50% equal to $20,582,869.

   School Resource Officers are funded in this budget as a non-recurring expense using hold harmless funds:  there is no commitment, express or implied, that this line item will be funded in the same manner in future budgets.

SECTION XXXX.  There is hereby levied a tax at the rate of sixty cents ($0.60) per one hundred dollars

($100.00) valuation of property listed for taxes as of January 1, 2010 located within Stokes County for the purpose of supplementing the revenues of Stokes County.  The rate is based on an estimated

 valuation of $3,592,123,717 property for the purpose of taxation and an estimated collection

 rate of (96.25%).

SECTION XXXXI.  Copies of the Budget Ordinance shall be furnished to the Budget Officer, Finance Director, and the Tax Administrator for the direction in the performance of their duties.

ADOPTED THIS 24th DAY OF JUNE, 2010

 

 

            Commissioner Carroll noted the following regarding his motion:

 

·         Adds a clerical position which will be divided between Administration (25%) and Economic Development (75%)

·         Changes do not affect the proposed budget total = $42,537,831- remains the same

·         Funding for the clerical position has been deducted from the paving

 

 

 

Commissioner Smith confirmed the following:

 

·         Tax rate remains at $.60

·         Hold Harmless funding not appropriated for recurring expenses

·         Allocation of no fund balance

·         Funding School Capital Dedicated Fund $420,000 greater than the county’s required annual payment

 

 

Vice Chairman Lankford noted that the proposed budget does appropriate Hold

 

Harmless funding for recurring expenses.

 

            The motion carried (3-2) with Vice Chairman Lankford and Commissioner Inman

 

voting against the motion.

 

            Commissioner Carroll moved to approve the following motion relating to the new clerical

 

position:

 

·         The new clerical position will be effective August 1, 2010, but before the new position in Economic Development/Administration is filled with a new employee, the County Manager is directed to review and evaluate clerical/administrative support staffing in county departments to determine if the new position can be staffed by shifting an existing position and internally transferring a current employee, provided such employee is appropriately qualified for the new position

 

Commissioner Smith seconded the motion.

 

The Board discussed the motion presented by Commissioner Carroll.

 

Commissioner Inman confirmed with Commissioner Carroll that the intentions of his

 

motion was that if an employee could be transferred from another department, the funds allocated

 

in the fiscal year 2010-11 budget for the position the employee is leaving would be returned to Fund

 

Balance.  Commissioner Inman requested the findings of Commissioner Carroll’s request be

 

submitted to the Board of Commissioners for review.

 

            Chairman Walker noted the person in the ED/Admin.  position would normally be the first

 

person someone speaks to when calling the Economic Development office, when the director is

 

absent and will be representing Stokes County.

 

            Vice Chairman Lankford noted that anyone in the County answering the phone

 

represents Stokes County and even though the Economic Development Director is out of the

 

office, the County has an automated answering system that can transfer calls to various

 

departments, transfer calls to a particular person, allow the caller to leave a message or speak to

 

an operator.

 

            The motion carried (4-1) with Vice Chairman Lankford voting against the motion.

 

Chairman Walker opened the floor for Commissioner comments.

 

Commissioner Inman noted the following:

 

·         Reiterated that his vote against the budget was not a vote against other Commissioners, not a vote against all items in the budget, but simply a vote that he did not agree with all the items in the budget

·         Appreciated the work that has gone into the budget

·         Will continue to work with the Board in the same spirit of cooperation as always

·         Will support the budget that has been adopted

·         Concern about “growing government” – adding new positions, do not deny nor doubt the positions are needed

·         Concerned with being able to continue to add dollars to the Fund Balance

·         Must remember we are in a challenging economic climate

 

Chairman Walker noted the following:

 

·         As Chairman, he is committed to doing his part to see the Board continues to work together

 

Vice Chairman Lankford noted the following:

 

·         Concerned with the economic challenges that face the Board, having up to 13.5% unemployment, having 22%+ of residents in Stokes County over the age of 60, having a reduction in sales tax of $749,000,  and hearing reports from surrounding counties who are taking drastic cuts in their budgets

·         Projections are that the State’s next year budget could be a lot worse

·         Feels this budget should have been very conservative based on spending, did not see that in this budget

·         Feels next year will be a very challenging year not only for the State, but also for the County

·         With the spirit of cooperation, will keep an open mind and continue to work with the Board

 

Commissioner Smith noted the following:

 

·         Fiscal Year Budget 2010-11 does not cut any services to the citizens of Stokes County and maintains a tax rate at $.60

·         The County is not having the loss other counties are facing with factories closing down

·         May in the future have to support a budget that does reduce services if that is in the best interest of the County

·         Don’t necessary agree with everything in the fiscal year 2010-11 budget, but feel this is a budget that can provide the services to the citizens of Stokes County

·         Proud to be a part of a budget that is providing adequate services, cost effectively, to the citizens of Stokes County without raising taxes

·         Will continue to work with the Board

 

Commissioner Carroll noted the following:

           

·         Echoed a lot of what has already been said

·         Respect the opinions of Commissioner Inman and Vice Chairman Lankford “been on that side before”

·         This budget is a budget that has no tax increase, a budget that reduces the County’s reliance on sales tax by over $600,000,  a budget that allocates Hold Harmless funding in non-recurring ways, a budget that appropriates almost $700,000 into savings dedicated for school construction, a budget that has no cuts to services or any  adverse effects on personnel – no furlough days, a budget that did not allocate any funding from Fund Balance

·         Consider very fortunate to be able to approve a budget like this with the news coming from what other counties are having to do

·         $2 million dollars of Hold Harmless funding could be taken from this budget without  impacting services, personnel, etc.

 

Chairman Walker noted the following:

 

·         Expressed appreciation to each Board member

·         Like Commissioner Smith, don’t necessary agree with everything in the fiscal year 2010-11 budget, but feel the finished budget is adequate and appropriate for Stokes County today

·         Hope the budget will continue to keep Stokes County moving forward

·         Need to continue to support Economic Development to create jobs for Stokes County residents

·         Still a lot of work to do

 

            Vice Chairman Lankford noted the additional comments:

 

·         Expressed concerns with changes made to the budget after being presented the proposed Budget Ordinance yesterday

·         Expressed concerns with not having any time to review the suggested changes

 

Vice Chairman Walker noted any Board member had an opportunity to suggest changes.

 

Commissioner Carroll reiterated that he had not heard anything about the Economic

 

Development Commission’s request for an administrative support position until Tuesday of this

 

week and if the request had been presented, the position would have been in the original motion.

 

           

Adjournment

 

There being no further business to come before the Board, Chairman Walker entertained       

 

a motion to adjourn the Work Session.

 

Commissioner Inman moved to adjourn the Budget Work Session.   Commissioner Smith

 

seconded and the motion carried unanimously.

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman