STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 14, 2010

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

June 14, 2010 at 1:30 pm with the following members present:

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                DSS Director Jan Spencer

                                                Tax Administrator Jake Oakley

                                                                       

Chairman Jimmy Walker called the meeting to order.

 

Vice Chairman Lankford delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Walker entertained a motion to approve or amend the June 14, 2010

 

Agenda.

 

            County Manager Bryan Steen requested to add Stokes Health Services Alliance “Registered

 

Agent and Corporate Location for the 501c(3) Status” to today’s Discussion Agenda.

 

            Manager Steen noted at the June Health Services Alliance meeting, Alliance members  

 

requested the Board of Commissioners make a recommendation regarding the 501c (3) Registered

 

Agent and corporate address location.

 

            The Board had no issues with adding Stokes Health Services Alliance to the Discussion

 

Agenda.

 

Vice Chairman Lankford moved to approve the June 14, 2010 Agenda as amended.

 

Commissioner Smith seconded and the motion carried unanimously.

 

Public Hearing – Request to Abandon a Portion of the Right of Way – SR #1213 Leo Smith Road

 

            Chairman Walker called to order the Public Hearing regarding the Request to Abandon a

 

Portion of the Right of Way for SR#1213 –Leo Smith Road.

 

            There were no public comments.

 

            Chairman Walker closed the Public Hearing.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Walker entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

 

Finance Department - Budget Amendment #94

 

Finance Director Julia Edwards submitted Budget Amendment #94.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

 

See below

$15,093,515.00

$00.00

$15,093,515.00

 

           Totals

$15,093,515.00

$00.00

$15,093,515.00

 

Revaluation Fund

 

 

 

 

See below

$104,013.00

$00.00

$104,013.00

 

           Totals

$104,013.00

$00.00

$104,013.00

 

Regional Sewer Fund

 

 

 

 

See below

$56,816.00

$3,610.00

$60,426.00

 

           Totals

$56,816.00

$3,610.00

$60,426.00

 

Walnut Cove Senior Center

 

 

 

 

See below

$26,648.00

$00.00

$26,648.00

 

           Totals

$26,648.00

$6,663.00

$26,648.00

 

Danbury Water Fund

 

 

 

 

See below

$29,321.00

$2,260.00

$31,581.00

 

           Totals

$29,321.00

$2,260.00

$31,581.00

 

Capital Projects Fund

 

 

 

 

See below

$145,748.00

$20,000.00

$165,748.00

 

           Totals

$145,748.00

$20,000.00

$165,748.00

 

This budget amendment is justified as follows:

To appropriate and transfer funds for the remainder of the fiscal year.

 

This will result in a net increase of $25,870.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

 

Current

 

 

 

Account

Account

Budgeted

Increase

As

 

Number

Description

Amount

(Decrease)

Amended

 

501.3714.630

Sewer Fees

$184,126.00

$3,610.00

$187,736.00

 

 

           Totals

$184,126.00

$3,610.00

$187,736.00

 

502.3991.000

Fund Balance

$00.00

$2,260.00

$2,260.00

 

 

           Totals

$00.00

$2,260.00

$2,260.00

 

400.3982.003

Transfer from General Fund

$118,997.00

$20,000.00

$138,997.00

 

 

           Totals

$118,997.00

$20,000.00

$138,997.00

 

 

 

 

 

 

 

CURRENT 

Account

ACCOUNT

 BUDGETED

 INCREASE

 AS

Number

DESCRIPTION

 AMOUNT

 (DECREASE)

 AMENDED

Superior Court

100.4160.190

Jury Commissioners

 $          1,200.00

 $         (30.00)

 $          1,170.00

100.4160.260

Departmental Supplies

 $             384.00

 $           30.00

 $             414.00

100.4160.320

Telephone

 $          1,780.00

 $    (1,780.00)

 $                       -  

100.4160.330

Utilities

 $          6,150.00

 $      2,500.00

 $          8,650.00

100.4160.430

Rental on Equipment

 $             625.00

 $         100.00

 $             725.00

100.4160.441

Juvenile Detention

 $        25,000.00

 $    (5,000.00)

 $        20,000.00

Elections

100.4170.000

Salaries & Wages

 $        68,564.00

 $         900.00

 $        69,464.00

Register of Deeds

100.4180.000

Salaries & Wages

 $      106,450.00

 $      1,300.00

 $      107,750.00

100.4180.020

Salaries & Wages-Part Time

 $        12,107.00

 $         225.00

 $        12,332.00

100.4180.100

Retirement

 $          5,333.00

 $         (75.00)

 $          5,258.00

100.4180.110

Group Insurance

 $        11,451.00

 $         (30.00)

 $        11,421.00

100.4180.170

Other Fringe Supplemental Pension

 $          3,500.00

 $    (1,000.00)

 $          2,500.00

100.4180.320

Telephone

 $          2,150.00

 $         325.00

 $          2,475.00

100.4180.321

Postage

 $          2,300.00

 $    (1,000.00)

 $          1,300.00

100.4180.350

Maint. & Repairs Equipment

 $             800.00

 $       (800.00)

 $                     -  

100.4180.511

Equipment Non Capitalized

 $          2,000.00

 $       (290.00)

 $          1,710.00

Public Buildings

100.4190.000

Salaries & Wages

 $      220,199.00

 $      6,075.00

 $      226,274.00

100.4190.090

Social Security

 $        12,834.00

 $         100.00

 $        12,934.00

100.4190.091

Medicare Tax

 $          3,009.00

 $           25.00

 $          3,034.00

100.4190.100

Retirement

 $        10,893.00

 $           75.00

 $        10,968.00

100.4190.110

Group Insurance

 $        32,516.00

 $         310.00

 $        32,826.00

100.4190.111

Dental Insurance

 $          2,005.00

 $           15.00

 $          2,020.00

100.4190.250

Auto Supplies

 $        20,000.00

 $    (5,000.00)

 $        15,000.00

100.4190.310

Travel

 $             490.00

 $       (200.00)

 $             290.00

100.4190.330

Utilities

 $      265,000.00

 $    20,000.00

 $      285,000.00

100.4190.440

Misc. Contractual Services

 $        90,000.00

 $  (20,000.00)

 $        70,000.00

100.4190.511

Equipment Non Capitalized

 $          3,200.00

 $         300.00

 $          3,500.00

Information Systems

100.4210.000

Salaries & Wages

 $        98,603.00

 $    (4,000.00)

 $        94,603.00

100.4210.090

Social Security

 $          5,869.00

 $       (200.00)

 $          5,669.00

100.4210.091

Medicare Tax

 $          1,400.00

 $         (75.00)

 $          1,325.00

100.4210.100

Retirement

 $          4,880.00

 $       (125.00)

 $          4,755.00

100.4210.101

401K

 $          1,094.00

 $         (50.00)

 $          1,044.00

100.4210.110

Group Insurance

 $          8,297.00

 $       (300.00)

 $          7,997.00

100.4210.111

Dental Insurance

 $             751.00

 $       (250.00)

 $             501.00

100.4210.311

Training

 $                       -  

 $           25.00

 $               25.00

100.4210.320

Telephone

 $          1,000.00

 $         300.00

 $          1,300.00

Vehicle Maintenance

100.4250.000

Salaries & Wages

 $        95,516.00

 $      1,300.00

 $        96,816.00

100.4250.250

Auto Supplies

 $          2,300.00

 $       (300.00)

 $          2,000.00

100.4250.320

Telephone

 $          1,780.00

 $         600.00

 $          2,380.00

100.4250.330

Utilities

 $          5,000.00

 $      2,200.00

 $          7,200.00

 

 

 

Sheriff's Department

100.4310.000

Salaries & Wages

 $   1,401,222.00

 $    (7,500.00)

 $   1,393,722.00

100.4310.010

Salaries & Wages-Overtime

 $             500.00

 $       (500.00)

 $                      -  

100.4310.020

Salaries & Wages-Part Time

 $      110,000.00

 $    25,000.00

 $      135,000.00

100.4310.040

Separation Allowance

 $        50,046.00

 $    (3,700.00)

 $        46,346.00

100.4310.090

Social Security

 $        93,238.00

 $    (1,000.00)

 $        92,238.00

100.4310.100

Retirement

 $        68,516.00

 $    (1,000.00)

 $        67,516.00

100.4310.101

401K

 $          5,767.00

 $    (4,500.00)

 $          1,267.00

100.4310.102

401K 5%

 $        66,839.00

 $    (1,000.00)

 $        65,839.00

100.4310.110

Group Insurance

 $      162,747.00

 $       (330.00)

 $      162,417.00

100.4310.250

Auto Supplies

 $      186,600.00

 $  (30,000.00)

 $      156,600.00

100.4310.290

Miscellaneous

 $             600.00

 $      1,563.00

 $          2,163.00

100.4310.311

Training

 $          8,800.00

 $    (1,563.00)

 $          7,237.00

100.4310.320

Telephone

 $        15,077.00

 $      2,100.00

 $        17,177.00

Jail

100.4320.000

Salaries & Wages

 $      633,287.00

 $  (10,000.00)

 $      623,287.00

100.4320.010

Salaries & Wages-Overtime

 $          1,000.00

 $    (1,000.00)

 $                       -  

100.4320.020

Salaries & Wages-Part Time

 $      141,000.00

 $      5,000.00

 $      146,000.00

100.4320.090

Social Security

 $        48,542.00

 $    (3,000.00)

 $        45,542.00

100.4320.091

Medicare Tax

 $        10,870.00

 $    (1,000.00)

 $          9,870.00

100.4320.100

Retirement

 $        32,566.00

 $    (2,500.00)

 $        30,066.00

100.4320.101

401K

 $          1,779.00

 $       (250.00)

 $          1,529.00

100.4320.102

401K 5%

 $          2,600.00

 $         350.00

 $          2,950.00

100.4320.110

Group Insurance

 $        76,340.00

 $       (825.00)

 $        75,515.00

100.4320.111

Dental Insurance

 $          4,728.00

 $         (50.00)

 $          4,678.00

100.4320.220

Food and Provisions

 $      190,100.00

 $      9,000.00

 $      199,100.00

100.4320.330

Utilities

 $      115,000.00

 $      1,000.00

 $      116,000.00

100.4320.390

Misc. Expense Board of Prisoners

 $        45,000.00

 $    30,000.00

 $        75,000.00

100.4320.440

Misc. Contractual Services Prisoners

 $        40,000.00

 $  (20,000.00)

 $        20,000.00

District Resource Center

100.4321.000

Salaries & Wages

 $        82,803.00

 $      1,100.00

 $       83,903.00

100.4321.020

Salaries & Wages-Part Time

 $          1,600.00

 $         750.00

 $          2,350.00

100.4321.090

Social Security

 $          5,487.00

 $       (300.00)

 $          5,187.00

100.4321.091

Medicare Tax

 $          1,184.00

 $           25.00

 $          1,209.00

100.4321.250

Auto Supplies

 $          1,558.00

 $       (500.00)

 $          1,058.00

100.4321.320

Telephone

 $          3,200.00

 $       (300.00)

 $          2,900.00

100.4321.321

Postage

 $               90.00

 $           50.00

 $             140.00

100.4321.330

Utilities

 $          4,000.00

 $         100.00

 $          4,100.00

100.4321.351

Maint. & Repairs Auto

 $             550.00

 $         800.00

 $          1,350.00

100.4321.440

Misc. Contractual Services

 $        34,704.00

 $    (1,000.00)

 $        33,704.00

Emergency Communications

100.4325.000

Salaries & Wages

 $      338,655.00

 $    (4,000.00)

 $      334,655.00

100.4325.010

Salaries & Wages-Overtime

 $        22,000.00

 $    (1,500.00)

 $        20,500.00

100.4325.110

Group Insurance

 $        40,604.00

 $         725.00

 $        41,329.00

100.4325.111

Dental Insurance

 $          2,537.00

 $           25.00

 $          2,562.00

100.4325.250

Auto Supplies

 $             300.00

 $       (100.00)

 $             200.00

100.4325.260

Departmental Supplies

 $          2,845.00

 $         100.00

 $          2,945.00

100.4325.291

Uniforms

 $             750.00

 $       (200.00)

 $             550.00

100.4325.310

Travel

 $             180.00

 $         150.00

 $             330.00

100.4325.330

Utilities

 $          6,700.00

 $         150.00

 $          6,850.00

100.4325.340

Printing

 $             588.00

 $       (200.00)

 $             388.00

Emergency Management

100.4330.000

Salaries & Wages

 $      104,598.00

 $      1,400.00

 $      105,998.00

100.4330.311

Training

 $             750.00

 $         150.00

 $             900.00

100.4330.320

Postage

 $             160.00

 $         100.00

 $             260.00

100.4330.511

Equipment Non Capitalized

 $          2,500.00

 $       (500.00)

 $          2,000.00

Fire Marshal

100.4340.000

Salaries & Wages

 $      133,824.00

 $      1,775.00

 $      135,599.00

100.4340.090

Social Security

 $          7,705.00

 $         (70.00)

 $          7,635.00

100.4340.091

Medicare Tax

 $          1,814.00

 $         (25.00)

 $          1,789.00

100.4340.100

Retirement

 $          6,572.00

 $         (30.00)

 $          6,542.00

100.4340.250

Auto Supplies

 $          5,250.00

 $      1,500.00

 $          6,750.00

100.4340.320

Telephone

 $          3,480.00

 $         400.00

 $          3,880.00

100.4340.321

Postage

 $             250.00

 $       (100.00)

 $             150.00

100.4340.490

Dues & Subscriptions

 $          1,300.00

 $           50.00

 $          1,350.00

100.4340.511

Equipment Non Capitalized

 $        20,292.00

 $         (50.00)

 $        20,242.00

 

 

Medical Examiner

100.4360.000

Medical Examiner

 $        23,000.00

 $      3,500.00

 $        26,500.00

Emergency Medical Services

100.4370.000

Salaries & Wages

 $   1,117,274.00

 $      4,000.00

 $   1,121,274.00

100.4370.010

Salaries & Wages-Overtime

 $      175,000.00

 $      5,000.00

 $      180,000.00

100.4370.020

Salaries & Wages-Part Time

 $      150,000.00

 $  (20,000.00)

 $      130,000.00

100.4370.090

Social Security

 $        85,290.00

 $    (1,500.00)

 $        83,790.00

100.4370.091

Medicare Tax

 $        20,116.00

 $       (500.00)

 $        19,616.00

100.4370.101

401K

 $          6,209.00

 $       (250.00)

 $          5,959.00

100.4370.110

Group Insurance

 $      131,594.00

 $       (225.00)

 $      131,369.00

100.4370.111

Dental Insurance

 $          8,174.00

 $         (75.00)

 $          8,099.00

100.4370.250

Auto Supplies

 $        96,280.00

 $  (10,000.00)

 $        86,280.00

100.4370.320

Telephone

 $        21,000.00

 $      3,200.00

 $        24,200.00

100.4370.351

Maint. & Repairs Auto

 $        62,050.00

 $    10,000.00

 $        72,050.00

100.4370.410

Rental of Sites

 $          5,400.00

 $    (2,700.00)

 $          2,700.00

100.4370.430

Rental of Equipment

 $             600.00

 $           40.00

 $             640.00

100.4370.440

Misc. Contractual Services

 $        34,742.00

 $    10,000.00

 $        44,742.00

100.4370.511

Equipment Non Capitalized

 $          5,000.00

 $      8,000.00

 $        13,000.00

Animal Control

100.4380.000

Salaries & Wages

 $        92,130.00

 $      1,200.00

 $        93,330.00

100.4380.250

Auto Supplies

 $        10,000.00

 $       (300.00)

 $          9,700.00

100.4380.311

Training

 $          2,690.00

 $    (1,000.00)

 $          1,690.00

100.4380.320

Telephone

 $          2,060.00

 $         900.00

 $          2,960.00

100.4380.321

Postage

 $          5,300.00

 $    (2,000.00)

 $          3,300.00

100.4380.330

Utilities

 $          3,500.00

 $         300.00

 $          3,800.00

100.4380.351

Maint. & Repairs Auto

 $          2,500.00

 $         400.00

 $          2,900.00

Solid Waste

100.4720.000

Salaries & Wages

 $      168,895.00

 $      1,700.00

 $      170,595.00

100.4720.090

Social Security

 $        20,037.00

 $         100.00

 $        20,137.00

100.4720.091

Medicare Tax

 $          4,637.00

 $           25.00

 $          4,662.00

100.4720.110

Group Insurance

 $        24,719.00

 $       (225.00)

 $        24,494.00

100.4720.111

Dental Insurance

 $          1,555.00

 $         (35.00)

 $          1,520.00

100.4720.250

Auto Supplies

 $      116,000.00

 $  (20,000.00)

 $        96,000.00

100.4720.321

Postage

 $             100.00

 $         250.00

 $             350.00

100.4720.330

Utilities

 $        12,400.00

 $         600.00

 $        13,000.00

100.4720.351

Maint. & Repairs Auto

 $      167,411.00

 $    20,000.00

 $      187,411.00

100.4720.370

Advertising

 $             250.00

 $       (250.00)

 $                       -  

100.4720.510

Equipment

 $          2,000.00

 $       (100.00)

 $          1,900.00

Planning

100.4910.000

Salaries & Wages

 $      273,998.00

 $      3,500.00

 $      277,498.00

100.4910.090

Social Security

 $        15,957.00

 $       (250.00)

 $        15,707.00

100.4910.250

Auto Supplies

 $        10,700.00

 $         700.00

 $        11,400.00

100.4910.260

Departmental Supplies

 $          1,920.00

 $         300.00

 $          2,220.00

100.4910.310

Travel

 $          2,325.00

 $       (500.00)

 $          1,825.00

100.4910.311

Training

 $          3,200.00

 $       (500.00)

 $          2,700.00

100.4910.351

Maint. & Repairs Auto

 $          2,400.00

 $      1,700.00

 $          4,100.00

Economic Development

100.4920.000

Salaries & Wages

 $        69,661.00

 $      1,200.00

 $        70,861.00

100.4920.090

Social Security

 $          4,314.00

 $           25.00

 $          4,339.00

100.4920.091

Medicare Tax

 $          1,011.00

 $           15.00

 $          1,026.00

100.4920.430

Rental of Equipment

 $                       -  

 $         900.00

 $             900.00

100.4920.511

Equipment Non Capitalized

 $          2,479.00

 $    (1,200.00)

 $          1,279.00

Cooperative Extension

100.4950.250

Auto Supplies

 $          1,100.00

 $       (500.00)

 $             600.00

100.4950.320

Telephone

 $          5,000.00

 $       (400.00)

 $          4,600.00

100.4950.321

Postage

 $             700.00

 $         350.00

 $          1,050.00

100.4950.440

Misc. Contractual Services

 $     168,218.00

 $  (23,000.00)

 $      145,218.00

100.4950.511

Equipment Non Capitalized

 $          3,600.00

 $       (700.00)

 $          2,900.00

Natural Resources Conservation District

100.4960.000

Salaries & Wages

 $        91,731.00

 $      1,250.00

 $        92,981.00

100.4960.020

Salaries & Wages-Part Time

 $        14,854.00

 $         225.00

 $        15,079.00

100.4960.320

Telephone

 $             200.00

 $         300.00

 $             500.00

 

 

 

 

 

Health Department

100.5100.000

Salaries & Wages

 $   1,033,782.00

 $  (62,000.00)

 $      971,782.00

100.5100.020

Salaries & Wages-Part Time

 $        55,019.00

 $    (8,000.00)

 $        47,019.00

100.5100.030

Salaries & Wages-Permanent PT

 $        12,249.00

 $         100.00

 $        12,349.00

100.5100.090

Social Security

 $        68,130.00

 $    (4,000.00)

 $        64,130.00

100.5100.091

Medicare Tax

 $        16,122.00

 $    (1,000.00)

 $        15,122.00

100.5100.100

Retirement

 $        51,429.00

 $    (2,500.00)

 $        48,929.00

100.5100.101

401K

 $          5,464.00

 $       (300.00)

 $          5,164.00

100.5100.110

Group Insurance

 $      123,282.00

 $    (3,000.00)

 $      120,282.00

100.5100.111

Dental Insurance

 $          7,848.00

 $       (300.00)

 $          7,548.00

100.5100.230

Medical Supplies

 $      113,855.00

 $    10,000.00

 $      123,855.00

100.5100.250

Auto Supplies

 $          6,250.00

 $         700.00

 $          6,950.00

100.5100.320

Telephone

 $        25,071.00

 $      5,500.00

 $        30,571.00

100.5100.330

Utilities

 $          9,000.00

 $      4,000.00

 $        13,000.00

100.5100.340

Printing

 $          5,870.00

 $      1,800.00

 $          7,670.00

Home Health

100.5190.000

Salaries & Wages

 $      235,555.00

 $    11,000.00

 $      246,555.00

100.5190.030

Salaries & Wages-Permanent PT

 $          2,620.00

 $           50.00

 $          2,670.00

100.5190.110

Group Insurance

 $        30,445.00

 $       (200.00)

 $        30,245.00

100.5190.111

Dental Insurance

 $          1,910.00

 $         (35.00)

 $          1,875.00

100.5190.250

Auto Supplies

 $        11,500.00

 $      5,200.00

 $        16,700.00

100.5190.490

Dues & Subscription

 $          1,800.00

 $         110.00

 $          1,910.00

Environmental Health

100.5192.030

Salaries & Wages-Permanent PT

 $          2,620.00

 $           50.00

 $          2,670.00

100.5192.110

Group Insurance

 $        20,492.00

 $    (1,750.00)

 $        18,742.00

100.5192.111

Dental Insurance

 $          1,202.00

 $         (35.00)

 $          1,167.00

100.5192.320

Telephone

 $          1,600.00

 $         350.00

 $          1,950.00

100.5192.321

Postage

 $             500.00

 $         775.00

 $          1,275.00

Social Services

100.5310.000

Salaries & Wages

 $   1,639,901.00

 $      5,000.00

 $   1,644,901.00

100.5310.030

Salaries & Wages-Contract

 $        24,475.00

 $      1,000.00

 $        25,475.00

100.5310.090

Social Security

 $      101,926.00

 $       (750.00)

 $      101,176.00

100.5310.091

Medicare Tax

 $        23,959.00

 $       (300.00)

 $        23,659.00

100.5310.110

Group Insurance

 $      212,567.00

 $    (1,000.00)

 $      211,567.00

100.5310.111

Dental Insurance

 $        13,375.00

 $       (275.00)

 $        13,100.00

100.5310.511

Equipment Non Capitalized

 $        36,355.00

 $         205.00

 $        36,560.00

Veteran Services

100.5820.000

Salaries & Wages

 $        13,619.00

 $         100.00

 $        13,719.00

100.5820.311

Training

 $             245.00

 $       (100.00)

 $             145.00

Special Appropriations

100.5830.694

NWPCOG

 $             500.00

 $         400.00

 $             900.00

Senior Services

100.5860.000

Salaries & Wages

 $        86,761.00

 $      1,300.00

 $        88,061.00

100.5860.020

Salaries & Wages-Part Time

 $        21,775.00

 $         300.00

 $        22,075.00

100.5860.030

Salaries & Wages-Permanent PT

 $        32,528.00

 $    (2,000.00)

 $        30,528.00

100.5860.090

Social Security

 $          8,524.00

 $       (200.00)

 $          8,324.00

100.5860.311

Training

 $             199.00

 $           50.00

 $             249.00

100.5860.321

Postage

 $             325.00

 $         100.00

 $             425.00

Forsyth Tech

100.5920.250

Auto Supplies

 $          1,350.00

 $       (500.00)

 $             850.00

100.5920.351

Maint. & Repairs Auto

 $             400.00

 $         300.00

 $             700.00

Parks

100.6121.020

Salaries & Wages-Part Time

 $          9,099.00

 $    (1,500.00)

 $          7,599.00

100.6121.260

Departmental Supplies

 $          2,305.00

 $         200.00

 $          2,505.00

100.6121.353

Maint. & Repairs Grounds

 $          3,400.00

 $         400.00

 $          3,800.00

Arts Council

100.6150.000

Salaries & Wages

 $        60,322.00

 $         800.00

 $        61,122.00

Transfers

100.9820.960

Transfer to Capital Projects

 $      341,313.00

 $    20,000.00

 $      361,313.00

Contingency

100.9910.000

Contingency

 $        46,570.00

 $    59,294.00

 $      105,864.00

Totals

 $15,093,515.00

 $                   -  

 $ 15,093,515.00

 

 

 

 

 

 

Revaluation Fund

202.4140.000

Salaries & Wages

 $        94,507.00

 $      1,500.00

 $        96,007.00

202.4140.090

Social Security

 $          5,855.00

 $       (500.00)

 $          5,355.00

202.4140.091

Medicare Tax

 $          1,371.00

 $       (100.00)

 $          1,271.00

202.4140.321

Postage

 $          1,280.00

 $       (200.00)

 $          1,080.00

202.4140.340

Printing

 $          1,000.00

 $    (1,000.00)

 $                       -  

202.4140.430

Rental of Equipment

 $                       -  

 $         300.00

 $             300.00

Totals

 $      104,013.00

 $                   -  

 $      104,013.00

 

Regional Sewer Fund

501.7140.000

Salaries & Wages

 $        10,636.00

 $       (150.00)

 $        10,486.00

501.7140.090

Social Security

 $             662.00

 $         (50.00)

 $             612.00

501.7140.091

Medicare Tax

 $             155.00

 $         (15.00)

 $             140.00

501.7140.100

Retirement

 $             527.00

 $         (35.00)

 $             492.00

501.7140.110

Group Insurance

 $          1,336.00

 $       (140.00)

 $          1,196.00

501.7140.350

Maint. & Repairs Equipment

 $        20,000.00

 $      3,000.00

 $        23,000.00

501.7140.440

Misc. Contractual Services

 $        23,500.00

 $      1,000.00

 $        24,500.00

Totals

 $        56,816.00

 $      3,610.00

 $        60,426.00

Walnut Cove Senior Center

204.5861.000

Salaries & Wages

 $        25,948.00

 $         350.00

 $        26,298.00

204.5861.310

Travel

 $             100.00

 $       (100.00)

 $                       -  

204.5861.351

Maint. & Repairs Auto

 $             600.00

 $       (250.00)

 $             350.00

Totals

 $        26,648.00

 $                   -  

 $        26,648.00

Danbury Water Fund

502.7140.000

Salaries & Wages

 $        13,015.00

 $       (150.00)

 $        12,865.00

502.7140.090

Social Security

 $             807.00

 $         (90.00)

 $             717.00

502.7140.091

Medicare Tax

 $             189.00

 $         (20.00)

 $             169.00

502.7140.100

Retirement

 $             642.00

 $         (40.00)

 $             602.00

502.7140.110

Group Insurance

 $          1,718.00

 $       (140.00)

 $          1,578.00

502.7140.260

Departmental Supplies

 $          5,000.00

 $      2,000.00

 $          7,000.00

502.7140.321

Postage

 $             550.00

 $       (200.00)

 $             350.00

502.7140.330

Utilities

 $          6,000.00

 $         700.00

 $          6,700.00

502.7140.370

Advertising

 $             300.00

 $       (300.00)

 $                      -  

502.7140.490

Dues & Subscription

 $          1,100.00

 $         500.00

 $          1,600.00

Totals

 $        29,321.00

 $      2,260.00

 $        31,581.00

Capital Projects Fund

400.5918.601

Construction-Courtroom C

 $      145,748.00

 $    20,000.00

 $      165,748.00

To complete Courtroom C project

 $      145,748.00

 $    20,000.00

 $      165,748.00

 

Schools - Budget Amendment #95

Finance Director Julia Edwards submitted Budget Amendment #95.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Projects Fund

 

 

 

400.5914.660

Land- Nancy Reynolds

$117,300.00

$1,737.00

$119.037.00

400.5914.750

Go Bond Fees

$53,944.00

$6,193.00

$60,137.00

400.5914.970

Contingency

$143,323.00

$(42,578.00)

$100,745.00

 

 

New Elementary School

 

 

 

400.5915.650

Site Development

$26,086.00

$40,816.00

$66,902.00

400.5915.970

Contingency

$6,168.00

$(6,168.00)

$00.00

 

           Totals

$346,821.00

$00.00

$346,821.00

 

This budget amendment is justified as follows:

To transfer funds for the completion of the land purchase and bond fees for financing.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Economic Development - Budget Amendment #96

 

Finance Director Julia Edwards submitted Budget Amendment #96.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Economic Development

 

 

 

100.4920.180

Professional Services

$35,086.00

$(8,000.00)

$27,086.00

100.4920.184

Professional Services

$71,250.00

$(15,000.00)

$56,250.00

100.4920.340

Printing

$10,000.00

$(6,000.00)

$4,000.00

100.4920.370

Advertising/Marketing

$41,015.00

$(15,000.00)

$30,000.00

 

Transfers

 

 

 

100.9820.960

Transfer to Capital Reserve

   $41,015.00

$44,000.00

$85,015.00

 

Totals

  $202,351.00

$00.00

$202,351.00

 

Capital Reserve Fund

 

 

 

201.4920.027

Economic Development

 $127,928.00

$44,000.00

$171,928.00

 

Totals

 $127,928.00

$44,000.00

$171,928.00

 

This budget amendment is justified as follows:

To transfers funds from General Fund to Capital Reserve Fund for the tourism initiative, website, and printing of maps for Economic Development.

 

This will result in a net increase of $44,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

$41,015.00

$44,000.00

$85,015.00

 

           Totals

$41,015.00

$44,000.00

$85,015.00

 

 

 

 

 

Cooperative Extension - Budget Amendment #97

 

Finance Director Julia Edwards submitted Budget Amendment #97.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Cooperative Extension

 

 

 

100.4950.440

Misc. Contractual Services

$168,218.00

$(17,000.00)

$151,218.00

100.4950.510

Equipment

$00.00

$17,000.00

$17,000.00

 

           Totals

$168,218.00

$00.00

$168,218.00

 

This budget amendment is justified as follows:

To transfer funds from lapsed salaries to purchase a van for Cooperative Extension.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Insurance Proposals – Personal & Liability/Worker’s Compensation

 

            Support Services Supervisor Danny Stovall presented the following insurance proposals for

 

Personal/Liability and Worker’s Compensation at the May 24th meeting with a request for approval

 

at the June 14th meeting:

           

Insurance

F/Y 2010-11

Worker's Compensation

 $312,692.00

Liability, Property, Auto's

 $249,299.00

Multi Pool Discounts

 $(15,794.00)

Total

 $546,197.00

 

Commissioner Carroll moved to approve the Consent Agenda as submitted.

 

Vice Chairman Lankford seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

            Vice Chairman Lankford informed the Board that the Northwest Piedmont Council of

 

Governments is currently in discussion regarding reorganization. 

 

Vice Chairman Lankford noted the following:

·         Reorganization would be combining Northwest Piedmont Council of Government and the Piedmont Triad Council of Government

·         County participation could double

·         Would like to take back any of the Board’s concerns to the next meeting which will be this Tuesday

·         New concept is favoring regionalization

 

Commissioner Carroll noted the following:

·         Organizations were combined several years ago and it proved not to be a workable solution, it took great effort to get the two organizations divided at that time

·         Feels the current arrangement works best and should remain separate

 

Commissioner Inman noted the following:

·         Concerned that in other regional organizations, the small counties seem to be in the shadow of the larger counties

·         Smaller counties have to fight much harder

·         Concerned that the voices representing the smaller counties might become more distant

·         This combination would bring in some larger counties such as Guilford and Alamance

 

Commissioner Smith noted the following:

·         Same concerns as fellow board members

 

Chairman Walker noted the following:

·         Same concerns expressed by fellow board members

·         Suggest that reorganization proceed very cautiously

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Stokes Reynolds Memorial Hospital, Inc. – A/R Funding Request

 

            Chief Operating Officer Pam Tillman presented the following information to the

 

Board of Commissioners regarding the repayment of the working capital due North Carolina


Baptist Hospital, Inc:  (Interim Chief Executive Officer Frederick Soule was also in attendance for the meeting)

 

·         Financial audit (based on financial statement ending February 28, 2010) received last week from NC Baptist Hospital, Inc.

·         Audit was prepared by Dixon Hughes

·          Total amount due NCBH is $1,471,260

·         Approximately $300,000 is anticipated to be applied to the debt from the annual Medicare Cost Settlement usually received in fall leaving a balance of $1,171,260 per the agreement

·          Request the unspent amount of $576,347 that was allocated by the County to subsidize Stokes Reynolds Memorial Hospital losses for the current fiscal year  2009-10 be paid to NCBH in a lump sum payment

·         Stokes Reynolds will negotiate terms for repayment of the remaining amount of $594,913

·         Have not discussed any figures or terms for repayment with NCBH, wanted to wait until meeting with the Board of Commissioners

 

            The Board discussed the request with Ms. Tillman and Mr. Soule

 

            Finance Director Julia Edwards noted the following:

 

·         There is a current balance of $759,624.80 in reserve for the anticipated hospital losses

·         Approximately $186,000 (estimated February bill) has not been paid to Baptist Hospital, due to the County has not received an official invoice requesting payment

·         Fiscal Year 2009-10 allocation of $300,000 is included in the $759,624.80 balance, NC Baptist has received $125,000 of the $300,000 Fiscal year 2009-10 allocation

 

Interim Chief Executive Officer Frederick Soule noted the following:

·         The $1,471,260 is part of the transfer agreement that was signed between Stokes County and NC Baptist Hospital which calls for the County to be responsible for payment to NC Baptist Hospital for the working capital

·         Information wasn’t discussed at the last Board of Trustees due to not having the final audit

·         If the hospital had chosen to make the payment out of the hospital’s accounts receivable, then the hospital would have had to request funds from the county to cover operating costs

·         Wanted to discuss the issue with the Board of Commissioners before discussing the matter with NC Baptist

·         Will try to negotiate payment terms for the remaining $594,913 to be between 18 and 24 months making the payment between $20,000 to $25,000 each month

·         Would be hard to generate enough funding to make payment on the full amount owed from hospital operations

·         As a result of this repayment to NC Baptist, the hospital proposes that the county only allocate $240,000 for capital needs for fiscal year 2010-2011

·         Hospital continuing to try to break even or better each month

·         Depreciation generates approximately $36,000 each month which could be used for the payment to NCBH

·         Will make an appointment with officials from NC Baptist once the County  decides on the request

 

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on the June 28th Action Agenda.

           

Tax Administration Report – May 2010

 

Tax Administrator Jake Oakley presented the following informational data:

 

Fiscal Year 2009-10

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(20,702,277.00)

$20,377,521.35

 

$324,755.65

 

 

 

 

 

Prior Taxes 93-08 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$ 600,000.00

$654,923.37

    $54,923.37

EMS Collections

 

 

 

 

Total Collected

(05-01-10/05-31-10)

         $14,178.86

 

 

 

Total Collected

(07-01-09/6-30-10)                            

      $107,678.36

 

 

Delinquent accounts received from EMS (May 2010)

89 accounts = $30,764.44

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

 

Audit Dates

Accts

Value

Due

 

05-01-10/05-31-10

10

$179,747

$1,661.71

 

 

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

 

Audit Dates

Accts

Value

Due

 

05-01-10/05-31-10

0

$00.00

$00.00

 

 

Motor Vehicle Release Report

Accounts

Total Value

 

Audit Dates

 

 

 

05-01-10/05-31-10

61

$2,982.42

 

 

 

 

 

Motor Vehicle Refund Report

Accounts

Total Value

 

Audit Dates

 

 

 

05-01-10/05-31-10

3

$86.13

 

Number billed for May 2010

4559

 

 

 

Garnishment Totals

 

 

 

 

Month

Total Accounts

Original Levy Amt

Collected Amt

 

 F/Year 2009-10

 

(July 1 – June 30)

1850

$527,170.37

$384,774.34

 

May-2010

172

$107,269.50

$46,810.83

 

 

Interstate Collection Report (May 2010)

Collection

Total Collected

Cumulative total Collected (to date)

NC Debt Setoff 

 $26,230.39

Cumulative total Collected (to date)

 Motor Vehicles

 $37,139.26

  Cumulative total Collected (to date)                               Property Taxes                                $6,847.26

  Cumulative total Collected (to date)                                       EMS                                        $23,953.24

  Cumulative total Collected (to date)                               All Categories                                $94,170.15

 

Tax Administrator Oakley presented the following Real and Personal Property Refund

 

(May 2010) which is less than $100 for the Board’s review:

   

Releases (Real and Personal Property)

Less than $100–May  2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Carl Bradley Robertson

09A695900305311

$57.86

Total Amount

         $57.86

 

Tax Administrator Oakley presented the following Real and Personal Property Releases

 

(May 2010) which are more than $100 for the Board’s consideration:

   

Releases (Real and Personal Property)

More than $100–May  2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Joshua Tilley

10A155922740.04.1

$246.58

Tammy Hill

09A156022052.07

$148.72

Total Amount

$395.30

 

Tax Administrator Oakley presented the following Real and Personal Property Refunds

 

(May 2010) which are more than $100 for the Board’s consideration:

   

Refunds (Real and Personal Property)

More than $100–May  2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Sandy Glenn Mabe

09A692503024295

$144.97

Douglas Moorefield

09A696401486233

$361.40

Randy Fulp

09A601000704375

$361.76

Total Amount

$868.13

 

Tax Administrator Oakley presented the following Present-Use Late Application for the

 

Board’s consideration:

 

 Name

Parcel Number

Acreage

Brenda Steele                                     5996-00-56-3224                  23.42 (Forestry) Ms. Steele has owned this land since

 2001 But never applied for the Deferred Assessment                

            Tax Administrator Jake Oakley recommends approval of the following:

 

·         Real and Personal Releases more than $100.00

·         Real and Personal Refunds more than $100.00

·         Present-Use Value Late Application

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

following item on the June 28th Consent Agenda:

 

·         Real and Personal Releases more than $100.00

·         Real and Personal Refunds more than $100.00

·         Present-Use Value Late Application

 

Tax Administrator Jake Oakley presented Board members with a copy of a pocket size

 

map created by the Stokes County GIS/Mapping which provides the Major Road Networks in

 

Stokes County.  The cost of the map is $2.00 and plans are in the works to have the Stokes County

 

Road Atlas available for sale this summer at an estimated cost of $20.00.  Recent equipment

 

purchased allows back and front printing as illustrated on the pocket size map.

 

Transportation Plan for Fiscal Year 2010-11

 

            Support Services Supervisor Danny Stovall presented the following information regarding

 

the Fiscal Year 2010-11 Transportation Plan for Social Services and Senior Services:

 

·         YVEDDI

·         $1.10 cost per mile

·         Fuel Surcharge – for each five cents ($0.05) above the $1.95 per gallon cost at County operated fuel pumps, a charge of one cent ($0.01) per mile will be added.  Additional cost shall be computed from pump price on day of billing.

·         Example:  $2.05 per gallon cost will equate to a $1.11 per vehicle mile charge

·         JD Cruises Transportation Service

·         $1.32 cost per mile

·         Fuel Surcharge – for each ten cents ($0.10) above $3.00 per gallon average cost at three (3) agreed-upon area gasoline retailers, a charge of one cent ($0.01) per mile will be added. This fuel surcharge will be calculated no more than once per month

·         Example:  $3.10 per gallon cost will equate to a $1.33 per vehicle mile charge

·         Short trips that generate less than $10.00 trip billing will be billed at a flat rate of $10.00

·         So far during fiscal year 2009-10, Stokes County transportation funding has compensated $422,653.22 to YVEDDI and JD Cruises for transporting citizens 347,197 miles

·         Current mileage ratio = YVEDDI 56% and JD Cruises 44%

·         Transportation services are allocated each year using an approximate 60/40 ratio of contracted effort between YVEDDI and JD Cruises with YVEDDI receiving approximately 60%

·         The 60% share allocated to YVEDDI  ensures their continued viability as the Lead Transportation Agency and also ensures the County receives its full share of State and Federal funds allocated for transportation services

·         The 60% share also ensures the County receives maximum flexibility and responsive transportation services by utilizing the services

·         The County needs both YVEDDI and the private sector providers to address the total transportation needs in an effective and responsive manner

·         Transportation services will be provided to each client by the closest provider in order to save cost

 

Mr. Stovall requested the Board approve the 2010-11 Transportation Plan utilizing the

 

services of  YVEDDI and JD Cruises.

 

            The Board discussed the proposed transportation plan with Mr. Stovall.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on the June 28th Action Agenda.

           

Job Vacancies

 

            County Manager Bryan Steen recommended the following permanent positions be

 

filled:

·         Emergency Communications (Telecommunicator) - vacated on May 21, 2010

·         Home Health (Community Health Assistant) – vacated on May 21, 2010

·         Social Work Supervisor III – will be vacant on August 1, 2010

 

Chairman Walker noted that each department head had requested to move their request to

 

today’s Action Agenda.

 

            The Board discussed the job vacancies.

 

            Vice Chairman Lankford expressed concerns with placing the Social Work Supervisor III

 

on today’s Action Agenda.  Vice Chairman Lankford noted the need to further discuss the Social

 

Work Supervisor III vacancy before moving the item to today’s agenda.

Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

following vacant positions on today’s Action Agenda:  Telecommunciator and Community Health

 

Assistant.

 

            The Board continued discussion regarding moving the Social Work Supervisor III

 

vacancy to today’s Action Agenda.

 

 

            DSS Jan Spencer noted that the DSS Board had appointed Kristy Preston as the

 

new DSS Director effective August 1, 2010. (DSS Director Spencer will be retiring 08-01-10).

 

            Director Spencer noted the following:

 

·         Ms. Preston accepted the director’s position with a few things to work out

·         Could take several months if there is no internal interest to fill the SW Supervisor III

·         Whoever is hired for the Social Work Supervisor III position  will start work

on August 1st

 

            Commissioner Carroll noted that the only question before the Board of Commissioners at

 

this time was approval to fill the vacant Social Work Supervisor III position.

 

Vice Chairman Lankford noted that his concerns were personnel that needed to be discussed

 

in Closed Session.   Vice Chairman Lankford continued to express concerns with moving the

 

item to today’s Agenda Action before Closed Session.

 

            Chairman Walker (serves on the DSS Board) noted that the question in discussion was

 

whether the Social Work Supervisor III can be filled.  Chairman Walker reiterated it could take

 

several months to recruit someone if there is no internal interest.

 

            Chairman Walker entertained a motion.

 

            Commissioner Carroll moved to place the vacancy of the Social Work Supervisor III

 

position on today’s Action Agenda along with the two other vacancies.  Commissioner Smith

 

seconded and the motion carried unanimously.

 

Appointments – Stokes County Planning Board

 

            Clerk Darlene Bullins presented the following notification received from Planning

 

Director David Sudderth regarding the following vacancies on the Planning Board:

 

·         Meadows Township – (current appointee:  Patrick Flinchum)

·         Danbury Township – (current appointee:   Lewis Wood)

·         Both have agreed to serve another term if selected by the Board

·         Three year terms

·         Will be advertised in the Stokes News and placed on the county website

·         Nominations can be submitted at today’s meeting

 

Commissioner Carroll requested the Clerk contact the Planning Director and obtain data

 

regarding attendance during the previous three years of these two Planning Board members

 

(number of meeting held and the number of meetings each member has attended) for the

 

June 28th meeting. 

 

There were no nominations.

 

            Chairman Walker directed the Clerk to place the item on the June 28th Action Agenda.

 

 

 

Appointments – Northwestern Regional Library Board – King Library

 

Clerk Darlene Bullins presented the following notification received from Director John

 

Hedrick regarding the following vacancy on the Northwestern Regional Library Board:

 

·         Appointee will represent King Public Library

·         Current term expires June 30, 2010

·         King Library Board approved the recommendation of Virginia Southern for reappointment

·         Will be advertised in the Stokes News and placed on the county website

·         Nominations can be submitted at today’s meeting

 

Commissioner Carroll nominated Virginia Southern to serve another full term on the

 

Northwestern Regional Library Board

 

Chairman Walker directed the Clerk to place the item on the June 28th Action Agenda.

 

Stokes Health Services Alliance

 

            County Manager Bryan Steen presented the following information discussed at the

 

last Health Services Alliance meeting:

 

·         The need to identify a Registered Agent and corporate location regarding the Health Services Alliance 501c(3) status

·         Currently, Doug Atkinson and Baptist Hospital are designated as the Registered Agent and corporate location

·         Doug Atkinson has retired from NC Baptist and will no longer represent NC Baptist on the Alliance

·         The Articles of Incorporation and Bylaws must be updated

·         The Alliance discussed either Josh Swift (Health Department) or Pam Tillman (Stokes Reynolds Memorial Hospital) as the Registered Agent designation and their facility be the corporate location

·         Both Mr. Swift and Ms. Tillman have agreed to serve as the Registered Agent

·         The Alliance requested the Board of Commissioners make a recommendation for the Registered Agent and corporate location

·         Registered Agent serves as a formal designation who would be responsible for maintaining all requirements of the 501c(3) status

·         Would hope the Board would consider making a recommendation at today’s meeting in order to proceed with amending the Articles of Incorporation and Bylaws

·         Proposed changes to the Articles of Incorporation and Bylaws would be presented and hopefully approved at the July Alliance meeting

·         County Attorney Ed Powell will be providing legal assistance to the Alliance regarding the needed amendments to the Articles of Incorporation and Bylaws         (a meeting has been scheduled for Friday, June 18th to discuss the changes)

·         Legal cost will be paid by the Alliance with no cost incurred by the County

·         All Alliance voting members were comfortable with either Josh Swift or Pam Tillman

 

The Board discussed the designation of Registered Agent and corporate location.

 

Commissioner Carroll noted that the following:

 

·         Designation is merely a name on a piece of paper that is provided to the Secretary of  State for contact purposes

·         Have no issues with either nominee, but would prefer Josh Swift since he is the Health Director for a Stokes County agency and Pam Tillman right now is sort of a semi Stokes County agency with the Board not knowing the future

·         Alliance feels the lead role should now be the County

·         Feels the Registered Agent should be someone who is directly connected to Stokes County especially since the County is taking the lead role

 

Chairman Walker reiterated that this is not a position, but merely a person who has been

 

designated as the Registered Agent.

 

            Commissioner Carroll reiterated that Stokes County is not making the decision, the BOCC

 

is only making a recommendation.

 

            Vice Chairman Lankford noted that the Board needed further discussion regarding the

 

reorganization.

 

            Vice Chairman Lankford confirmed that the only issue being considered today is a

 

recommendation from the Board of Commissioners regarding a designation for a Registered Agent

 

and corporate location.

 

            Chairman Walker noted that the Alliance had voted to remain as a 501c(3).

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

item on today’s Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Appointments – Social Services Board

 

            Clerk Darlene Bullins noted that Linda Hicks was nominated at the May 24th meeting for re-

 

appointment to the Social Services Board. (No further applications for appointment have been

 

received by the County)

 

            Vice Chairman Lankford moved to close the nominations.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

Chairman Walker polled the Board regarding the nomination of Linda Hicks:

 

·         Commissioner Carroll - yes

·         Vice Chairman Lankford - yes

·         Chairman Walker - yes

·         Commissioner Inman - yes

·         Commissioner Smith - yes

 

Chairman Walker noted the Board unanimously re-appointed Linda Hicks to serve on the

 

Social Services Board.

 

Appointments – Northwest Piedmont Workforce Development Board

 

            Clerk Darlene Bullins noted that Barbara Stevens was nominated at the May 24th meeting

 

for re-appointment to the Northwest Piedmont Workforce Development Board.

 

 (No further applications for appointment have been received by the County)

 

 

            Vice Chairman Lankford moved to close the nominations.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

Chairman Walker polled the Board regarding the nomination of Barbara Stevens:

 

·         Commissioner Carroll - yes

·         Vice Chairman Lankford - yes

·         Chairman Walker - yes

·         Commissioner Inman - yes

·         Commissioner Smith - yes

 

Chairman Walker noted the Board unanimously re-appointed Barbara Stevens to serve on

 

the Northwest Piedmont Workforce Development Board.

 

Proposed Order to Abandon a Portion of the Right of Way – SR #1213 Leo Smith Road

 

            Chairman Walker presented the following proposed Order to Abandon a Portion of the Right

 

of Way for SR#1213 Leo Smith Road for the Board’s consideration:

 

STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

 

ORDER

 

CLOSING A PORTION OF SR #1213 – LEO SMITH ROAD

 

            The Stokes County Board of County Commissioners, after notice and public hearing pursuant to N.C.G.S. 153A-241, makes the following findings and conclusions:

 

 

1.      The State of North Carolina abandoned the road outlined in red on the attached map of SR#1213- Leo Smith and will not maintain that portion of the road;

2.      The requesting property owner is the sole property owner along the portion of the road to be closed;

3.      Closing the public road is not contrary to the public interest and no individual owning property in the vicinity of the road would be deprived of reasonable means of ingress and egress to this property;

4.      The Board of County Commissioners concludes that closing of the portion of the road pursuant to N.C.G.S. 153A-241 is in the best interests of the sole property owner and the citizens of the County of Stokes.

 

            IT IS THEREFORE ORDERED by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR#1213 – Leo Smith Road, the abandoned portion of SR#1213 – Leo Smith Road be closed pursuant to N.C.G.S. 153A-241.

 

CERTIFICATE

 

            The foregoing Order was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the 14th day of June 2010, and appears on the minutes of the said Commission. A certified copy of the order shall be filed in the office of the Register of Deeds of the County.

 

 

 

 

 

 

 

            WITNESS, my hand and official seal this the 14th day of June, 2010.

 

 

__________________________                    _____________________________             

 Jimmy Walker - Chairman                         Ernest Lankford - Vice Chairman

 

__________________________                    ______________________________

J. Leon Inman - Commissioner                    Ron Carroll - Commissioner          

                                                                                     

___________________________                          

Stanley Smith - Commissioner                                

Attest:          

                                                                       __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

            Chairman Walker noted that there had been no public comments regarding the request

 

at today’s public hearing.

 

            Commissioner Inman moved to approve the Order to Abandon a Portion of the Right of

 

Way for SR#1213 Leo Smith Road.  Commissioner Carroll seconded and the motion carried

 

unanimously.

 

County Office Space Needs and Day Care Building

 

            Chairman Walker noted that Manager Bryan Steen had requested approval to proceed with

 

the relocation of Home Health to the former day care facility located at Stokes Reynolds Memorial

 

Hospital and to allocate offices currently occupied by Home Health to the Department of Social

 

Services at the May 24th meeting with a request for approval at the June 14th meeting.

 

            Chairman Walker entertained a motion.

 

            Commissioner Carroll moved to approve the Manager’s recommendation to relocate

 

Home Health to the former day care facility and allocate offices currently occupied by Home Health

 

to the Department of Social Services.  Commissioner Smith seconded and the motion carried

 

unanimously.

 

Job Vacancies

 

Chairman Walker entertained a motion regarding the job vacancies presented at today’s

 

meeting.

 

            Commissioner Smith moved to authorize the filling of the vacant positions of

 

Telecommunicator, Community Health Assistant, and Social Work Supervisor III recommended by

 

Manager Steen at today’s meeting. Commissioner Carroll seconded and the motion carried

 

unanimously.

 

 

 

Stokes Health Services Alliances (HSA)

 

            Chairman Walker entertained a motion regarding the Registered Agent and corporate

 

location for the Health Services Alliance discussed at today’s meeting.

 

            Commissioner Smith moved that the Board of Commissioners recommend to the

 

HSA that Stokes County Health Director Josh Swift be designated as the Registered Agent

 

and the Stokes County Health Department be the corporate location used for correspondence.

 

            Commissioner Carroll seconded and the motion carried unanimously.

 

 

Closed Session

 

Chairman Walker entertained a motion to enter Closed Session for the following:

 

·         To consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(3).

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6). 

 

Vice Chairman Lankford moved to enter Closed Session for the following:

 

·         To consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(3).

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6). 

 

Commissioner Inman seconded and the motion carried unanimously.

 

The Board re-entered the regular session of the June 14th meeting.

 

Social Services

 

            Chairman Walker entertained a motion.

 

            Commissioner Carroll moved to approve the two salary requests submitted by the

 

Social Services Board for the new DSS Director and Social Work Supervisor III Stacey Elmes. 

 

Commissioner Smith seconded and the motion carried unanimously.

 

Danbury Water System

 

            Chairman Walker entertained a motion.

 

            Commissioner Inman moved to accept the offer from the Town Council and the

 

Mayor of Danbury pertaining to the debt owned from Water Fund to the Sewer Fund and

 

settle the matter period.  Commissioner Carroll seconded and the motion carried unanimously.

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker

 

entertained a motion to adjourn the meeting.

 

Commissioner Smith moved to adjourn the meeting.   Commissioner Inman seconded

 

the motion.

 

            Commissioner Smith stated that due to an earlier obligation, he would have to leave early

 

from the Budget Work Session scheduled for this Thursday.  Chairman Walker stated that he would

 

be late for the Budget Work Session on Thursday due to a scheduling conflict. 

 

The Board discussed rescheduling the meeting due to two of the members being absent for

 

part of the Work Session.

 

The Board unanimously agreed to rescheduled the Budget Work Session scheduled for

 

Thursday, January 17th to Monday, June 21, 2010 at 2:00 pm.

 

The motion to adjourn carried unanimously.

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman