) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) APRIL 26, 2010
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administration Building) located in Danbury, North Carolina
on Monday,
April 26, 2010 at 6:00 pm with the following members present:
Chairman Jimmy
Walker
Vice Chairman Ernest
Lankford
Commissioner J.
Leon Inman
Commissioner Ron
Carroll
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Emergency
Services Director Monty Stevens
Support Services
Supervisor Danny Stovall
Senior
Services Program Director Lynn Martens
DSS
Director Jan Spencer
Chairman Jimmy Walker called the meeting to
order.
Vice Chairman Ernest Lankford delivered the
invocation.
GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE
Chairman Walker opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Walker entertained a motion to
approve or amend the April 26, 2010
Agenda.
Vice Chairman Lankford moved to approve
the April 26, 2010 Agenda as submitted.
Commissioner Inman seconded and the motion carried unanimously.
PUBLIC COMMENTS
There were no public comments.
CONSENT AGENDA
Chairman Walker entertained a motion to
approve or amend the following items on the
Consent Agenda:
Minutes
Public
Buildings - Budget Amendment #83
Finance Director Julia Edwards submitted Budget
Amendment #83.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Public Buildings |
|
|
|
|
100.4190.510 |
Equipment |
$6,320.00 |
$8,820.00 |
$15,140.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$85,750.00 |
$(8,820.00) |
$76,930.00 |
|
|
Totals |
$92,070.00 |
$00.00 |
$92,070.00 |
This budget amendment is justified as follows:
To transfer funds from Contingency for the purchase
of a replacement HVAC unit at the Southwestern Service Center.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this
fiscal year.
Sheriff’s
Department and Solid Waste - Budget Amendment #84
Finance Director Julia Edwards submitted Budget
Amendment #84.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.351 |
Maint. & Repairs –Auto |
$68,238.00 |
$811.00 |
$69,049.00 |
|
|
Solid Waste |
|
|
|
|
100.4720.353 |
Maint. & Repairs – Site |
$15,000.00 |
$890.00 |
$15,890.00 |
|
|
Totals |
$83,238.00 |
$1,701.00 |
$84,939.00 |
This budget amendment is justified as follows:
To appropriate funds from insurance claims.
This will result in a net increase of $1,701.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3839.850 |
Insurance Claims |
$65,933.00 |
$1,701.00 |
$67,634.00 |
|
|
Totals |
$65,933.00 |
$1,701.00 |
$67,634.00 |
Dedicated
Fund – Debt Service - Budget Amendment #85
Finance Director Julia Edwards submitted Budget
Amendment #85.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Dedicated Fund–Debt
Service |
|
|
|
|
211.9100.000 |
Debt Service |
$00.00 |
$1,000,000.00 |
$1,000,000.00 |
|
|
Totals |
$00.00 |
$1,000,000.00 |
$1,000,000.00 |
This budget amendment is justified as follows:
To transfer funds for General Fund for Debt
Service. Budget Amendment #8 dated
09-14-09 transferred these funds, but the dedicated fund section was left off
in error.
This will result in a net increase of $1,000,000.00
in the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Dedicated Fund-Debt Service |
|
|
|
|
211.3981.000 |
Transfer from General Fund |
$00.00 |
$1,000,000.00 |
$1,000,000.00 |
|
|
Totals |
$00.00 |
$1,000,000.00 |
$1,000,000.00 |
Legal -
Budget Amendment #86
Finance Director Julia Edwards submitted Budget
Amendment #86.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Legal |
|
|
|
|
100.4150.180 |
Professional Services |
$113,000.00 |
$20,000.00 |
$133,000.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$85,750.00 |
$(20,000.00) |
$65,750.00 |
|
|
Totals |
$198,750.00 |
$00.00 |
$198,750.00 |
This budget amendment is justified as follows:
To transfer funds from Contingency to cover attorney
fees related to the management transfer of Stokes Reynolds Memorial Hospital.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
Capital Reserve
Fund/Capital Projects Fund - Budget Amendment #87
Finance Director Julia Edwards submitted Budget
Amendment #87.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Reserve Fund |
|
|
|
|
201.4160.000 |
Superior Court |
$15,997.00 |
$(15,997.00) |
$00.00 |
|
201.9840.000 |
Transfer Capital Projects
Fund |
$103,000.00 |
$15,997.00 |
$118,997.00 |
|
|
|
$118,997.00 |
$00.00 |
$118,997.00 |
|
|
|
|
|
|
|
|
Capital Projects Fund |
|
|
|
|
400.5918.601 |
Construction of Courtroom
“C” and District Attorney Offices |
$129,751.00 |
$15,997.00 |
$145,748.00 |
|
|
Totals |
$129,751.00 |
$15,997.00 |
$145,748.00 |
This budget amendment is justified as follows:
To transfer funds from Capital Reserve Fund to
Capital Projects Fund for the Courtroom “C” Project.
This will result in a net increase of $15,997.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Projects Fund |
|
|
|
|
410.3982.003 |
Transfer from Capital
Reserve Fund |
$103,000.00 |
$15,997.00 |
$118,997.00 |
|
|
Totals |
$103,000.00 |
$15,997.00 |
$118,997.00 |
Emergency
Management - Budget Amendment #88
Finance Director Julia Edwards submitted Budget
Amendment #88.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Projects Fund |
|
|
|
|
100.4430.510 |
Equipment |
$00.00 |
$13,000.00 |
$13,000.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$65,750.00 |
$(10,360.00) |
$55,390.00 |
|
|
Totals |
$65,750.00 |
$2,640.00 |
$68,390.00 |
This budget amendment is justified as follows:
To appropriate insurance claim funds and transfer
funds from Contingency to replace vehicle for the Emergency Director due to an auto
accident.
This will result in a net increase of $2,640.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3839.850 |
Insurance Claims |
$65,933.00 |
$2,640.00 |
$68,573.00 |
|
|
Totals |
$65,933.00 |
$2,640.00 |
$68,573.00 |
Vehicle
Maintenance and Capital Reserve Fund - Budget Amendment #89
Finance Director Julia Edwards submitted Budget
Amendment #89.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Vehicle Maintenance |
|
|
|
|
100.4250.510 |
Equipment |
$00.00 |
$5,800.00 |
$5,800.00 |
|
|
|
$00.00 |
$5,800.00 |
$5,800.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4250.006 |
Vehicle Maintenance |
$109,847.00 |
$(5,800.00) |
$104,047.00 |
|
201.9810.000 |
Transfer to General Fund |
$139,948.00 |
$5,800.00 |
$145,748.00 |
|
|
Totals |
$249,795.00 |
$00.00 |
$249,795.00 |
This budget amendment is justified as follows:
To transfer funds from Capital Reserve Fund to
General Fund for the purchase of a metal building for Vehicle Maintenance.
This will result in a net increase of $5,800.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3982.960 |
Transfer from Capital
Reserve |
$139,948.00 |
$5,800.00 |
$145,748.00 |
|
|
Totals |
$139,948.00 |
$5,800.00 |
$145,748.00 |
Tax
Administration Report – March 2010
Tax Administrator Jake Oakley presented the
following Present-Use Value Late
Application (March 2010) at the April 12th meeting with a
request for approval at the April 26th
meeting: (Tax Administrator Oakley recommended approval of the
Present-Use Value Late Application)
|
Name |
Parcel Number |
Acreage |
J. C. Campbell 598304645639 35.59 Agricultural-Woodland has been under
Katherine Campbell Forestry since 1988 and now qualifies for the
Agricultural Deferment also
Tax Administrator Jake Oakley presented the
following Exempt Property Late Application
at the April 12th meeting with a request for approval at the
April 26th meeting: (Tax Administrator
Oakley recommended approval of the Exempt Property Late Application)
· Mountain Top Youth Camp
o Parcel #599600302773 =1.86 acres
o Parcel #599600301274 =1.49 acres
o Parcel #599600209446 = .59 acre
o Parcel #599600207134 = .65 acre
· Mountain Top Youth Camp already owns over 180 acres that has been exempt for many years, the above small recently acquired parcels are not part of their camp.
Tax Administrator Jake Oakley presented the
following Refund/Release Request –
Discovery Appeal from Mr. Gabriel Juan Chavez at the April 12th
meeting with a request for
approval from Mr. Chavez at the April 26th meeting: (Tax
Administrator Oakley recommended
denial of the Refund/Release Discovery Appeal)
· Refund/release covering a portion of a discovery billing for the years 2005-2008 & an annual billing for 2009 covering a 14x70 single wide mobile home
Proposed
Resolutions – Delegate Approval of Pyrotechnics Permits to the Town of Walnut
and the City of King
Fire Marshal Frankie
Burcham presented the following proposed Resolutions regarding
Pyrotechnics Permits to the Town of Walnut Cove and the City of King at
the April 12th meeting
with a request for approval at the April 26th meeting:
Resolution of Approval by the Stokes County Board of Commissioners
to Delegate the Approval of Pyrotechnics Permits to the City of King
WHEREAS, House Bill 701 and Senate Bill 563 have ratified General Statutes 14-410 and 14-413 to improve pyrotechnic safety in North Carolina; and
WHEREAS, General Statute 14-413 (a1) provides that a board of commissioners may authorize the governing body of any city in the county to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions; and,
WHEREAS, the resolution granting the authority to the city shall remain in effect until withdrawn by the board of commissioners adopting a subsequent resolution withdrawing the authority; and
WHEREAS, this ratification became effective February 1, 2010.
NOW, THEREFORE BE IT RESOLVED THAT the Stokes County Board of Commissioners authorizes the governing body of the City of King to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions.
Approved and adopted the ____ day of ________, 2010.
_________________________________ ________________________________
Chairman Jimmy Walker Vice
Chairman Ernest Lankford
_________________________________ ________________________________
Commissioner J. Leon
Inman
Commissioner Ron Carroll
_________________________________
Commissioner Stanley
Smith
Attest:
_________________________________
Darlene M. Bullins
Clerk to the Board
Resolution of Approval by the Stokes County Board of Commissioners
to Delegate the Approval of Pyrotechnics Permits to the Town of Walnut
Cove
WHEREAS, House Bill 701 and Senate Bill 563 have ratified General Statutes 14-410 and 14-413 to improve pyrotechnic safety in North Carolina; and
WHEREAS, General Statute 14-413 (a1) provides that a board of commissioners may authorize the governing body of any city in the county to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions; and,
WHEREAS, the resolution granting the authority to the city shall remain in effect until withdrawn by the board of commissioners adopting a subsequent resolution withdrawing the authority; and
WHEREAS, this ratification became effective February 1, 2010.
NOW, THEREFORE BE IT RESOLVED THAT the Stokes County Board of Commissioners authorizes the governing body of the Town of Walnut Cove to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions.
Approved and adopted the ____ day of _________, 2010.
_______________________________ ________________________________
Chairman Jimmy Walker Vice
Chairman Ernest Lankford
_________________________________ ________________________________
Commissioner J. Leon
Inman
Commissioner Ron Carroll
_________________________________
Commissioner Stanley
Smith
Attest:
_________________________________
Darlene M. Bullins
Clerk to the Board
Proposed
Schedule for Fiscal Year 2010-11 – Public Hearing and Budget Work Sessions
The Board discussed
the following dates and times for the Public Hearing and
Budget Work Sessions regarding the Fiscal Year 2010-11 Budget at the
April 12th meeting
and unanimously agreed to place the proposed dates and times on the
April 26th meeting for
consideration:
Public Hearing: Tuesday, June 8th at 7:00 pm (large
courtroom)
Work Sessions: Wednesday, June 9th at 1:00 pm
Thursday, June 10th at 1:00 pm
Wednesday, June 16th at 9:00 am
Thursday, June 17th at 4:00 pm
Tuesday, June 22nd at 9:00 am
Wednesday, June 23rd at 4:00 pm
Thursday, June 24th at 9:00 am
Commissioner Inman moved to approve the
Consent Agenda as submitted.
Commissioner Smith seconded and the motion carried unanimously.
GENERAL GOVERNMENT
– GOVERNING BODY – INFORMATION AGENDA
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen noted the following:
·
Quality Assurance Program Monitoring Review was
performed by the State regarding the District Resource Program
o Successful
completion rate thus far for this fiscal year in the program is 59% which is
higher than the State average for the same period of time
o Overall, program
is very well run and continues to play an important role in the Stokes County
criminal justice arena
·
Emergency Services Director Monty Stevens received
a Certification of Appreciation from the National Weather Service for services
provided during the recent storm in the Sandy Ridge area the first part of
April
Recognition –
Eagle Scout Project – Dylan Flippin
Emergency Services
Director Monty Stevens introduced Scout Dylan Flippin who
recently completed one of his Eagle Scout Projects (installation of a
flagpole) at EMS
Station #3. Scout Flippin
coordinated and raised the funding for the entire project.
Director Stevens
commended Scout Flippin for his dedication and hard work and
noted the flagpole put the “finishing touches” to the new station.
Scout Flippin briefly
explained the project. Scout Master Mark
George, who was in
attendance for the meeting, commented on Scout Flippin’s leadership
regarding the project.
The Board expressed
appreciation to Scout Flippin for his service to Stokes County
and the accomplished Eagle Project.
Members of the Board noted that they looked forward to
presenting Scout Flippin a resolution upon his completion of Eagle
Scout.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Proposed
Application for Juvenile Crime Prevention Council – Fiscal Year 2010-11 Funding
JCPC Chairman Jan Spencer
presented the following Juvenile Crime Prevention Council’s
application for Fiscal Year 2010-11 for the Board’s consideration:
|
Organization |
Program |
JCPC Request |
County
Match |
|
Children's Center |
Emergency Shelter Program |
$ 9,777.00 |
$ 2,933.00 |
|
Children's Center |
Psychological evaluation Program |
$ 846.00 |
$ 254.00 |
|
SCAN |
Parents/Teens Together |
$ 22,199.00 |
$ 6,870.00 |
|
Partnership for a Drug
Free NC |
Insight Human Services |
$ 26,092.00 |
$ 7,801.00 |
|
Stokes Family Counseling |
Family Counseling/Parenting Skills |
$ 82,559.00 |
$ 24,768.00 |
|
Restitution/Community Service |
|||
|
Restitution/Monetary Restitution |
|||
|
$141,473.00 |
$ 42,626.00 |
Chairperson Spencer noted the following:
·
JCPC recommends seven programs from four providers
·
The providers from fiscal year 2009-10 are
providing good quality services which JCPC feels the programs are making a dent
in juvenile crime
·
The number of complaints has decreased in the
County since fiscal year 2007 as well as the number of juveniles involved
·
Approximately $2,000 JCPC funding was not allocated
in anticipation of state cuts
Vice Chairman Lankford noted the decrease in
the numbers is very impressive.
Commissioner Smith, who serves on the JCPC,
commented that he has found it very
rewarding to serve on the JCPC and feels the current providers are
dedicated to serving the youth
in Stokes County and are making a difference in Stokes County. Commissioner Smith also noted
the cost for a youth in a detention center is approximately $107,000
per year, these programs
have proven to help keep our youth from being sent to a detention
center. Chairperson Spencer
noted that last year no youth was committed to a detention center and
that the detention rates are
continuing to decrease.
Commissioner Carroll
reiterated that he feels the goals set by each provider are still too low.
Chairperson Spencer
noted that JCPC members had discussed the issue and feel that
with each year there is a whole new set of kids which can always have a
big impact on a provider
meeting their performance goal.
State Consultant Rich
Smith stated that the providers do not need to set their performance
standards so high that they are unachievable, but that the Council
could review this issue.
The Board commended
the providers for the dedication and hard work to help youth
in Stokes County.
Chairman Walker noted
the possible shortfall this upcoming year in funding from the State.
The Board had no
issues with the JCPC recommendation.
Chairman Walker, with
full consensus of the Board, directed the Clerk to place the
item on the May 10th Action Agenda.
Proposed Bids – Senior Meals
Support Services
Supervisor Danny Stovall presented the following bid information
received for Senior Meals:
·
Request for bids were mailed to Wake Forest
University Baptist Medical Center, Stokes Reynolds Memorial Hospital, Golden
Corral and Bateman Senior Meal
·
Golden Corral and Wake Forest University Baptist
Medical Center (Food & Nutrition Services) were the only providers who
submitted bids
·
Bids for furnishing meals to Senior Services were
opened and read aloud on April 12th
·
Contract will be for three years with an option for
renewal each year
·
Golden
Corral - $3.30 per meal with a total meal program cost =$165,000 (decrease in
cost by $.15 per meal)
·
Wake
Forest University Baptist Medical Center - $3.41 per meal with a total meal program
cost = $170,500 (decrease in cost by $.04 per meal)
Senior Services Program Director Lynn Martens,
who was in attendance for the meeting,
noted that the recent survey indicates an overall satisfaction from the
clients being served by
Golden Corral this past year.
The Board discussed
the proposed bids with Mr. Stovall and Director Martens.
Chairman Walker, with
full consensus of the Board, directed the Clerk to place the item
on the May 10th Action Agenda.
Proposed
Resolution – Request to Declare Surplus Property – Hobe Kiser Property
Support Services
Supervisor Danny Stovall presented the following request received
from William Tedder, City of King Fire Department, for the Board’s
consideration:
·
City of King Fire Department requests to use the
houses on the Kiser Property located on Hobe Kiser Road for training
·
Testing has been done to see what can actually be
burned
·
Training will be for forcible enter, salvage,
overhaul, etc
Mr. Stovall noted that Operations Director
David Burge, Stokes County Schools, has been
notified of the request and has no issues with the request.
Mr. Stovall noted a resolution
would need to be approved if the Board had no issues
with the request.
The Board discussed
the item with Mr. Stovall and had no issues with the request.
Chairman Walker, with
full consensus of the Board, directed the Clerk to place the item
on the May 10th Consent Agenda.
Early College
Proposed Bids – Electrical, Plumbing, & Waste Water Collection System
Electrical
Support Services
Supervisor Danny Stovall presented the following bid information:
·
Bid information was sent to the following:
o Bowman Electric
o Jerry Wilkins
Electrical, Inc.
o Pinnacle Electric Electrical
Co. Inc.
o Harry’s Electric
Co. Inc.
o TK’s Electric Contractor,
Inc.
o Hicks Electric
·
The following bids were opened and read aloud on
April 13th:
o TK’s Electrical
Contractors Inc. = $32,975
o Jerry Wilkins Electrical
Inc. = $33,700
o Harry’s Electric Co.
Inc. = $36,500
o RD Franklin
Electric Inc. = $48,972
o Pinnacle Electric
Co. Inc. = $49,650
·
Request contract be awarded to the low bidder –
TK’s Electrical Contractors, Inc.
·
Request item be moved to today’s Action Agenda
·
TK’s Electric Contractor did the recent POD Project
at Pinnacle Elementary
·
Operations Director David Burge, Stokes County
Schools, had no issues with the work performed by TK’s
The Board discussed the item with Mr. Stovall.
Waste Water
Collection System (Sewer)
Support Services Supervisor Danny Stovall
presented the following bid information:
·
Bid information was sent to the following:
o Tom Westmoreland
o Frank Transou
o Wayne Billingsley
o Overby’s Septic
Tank
o Ward Brothers
o B&M Septic
Tank
o RE Griffin Plumbing
o Gann Brothers
Septic Tank
·
The following bids were opened and read aloud on
April 13th:
o Overby’s Septic
Tank Inc. = $39,608
o Frank Transou
Septic Tank Co. Inc. = $53,750
o J Westmoreland Inc.
= $56,119.50
·
Request contract be awarded to the low bidder – Overby’s
Septic Tank Inc.
·
Request item be moved to today’s Action Agenda
·
Overby’s Septic Tank did the sewer system for the
last POD placed at Pinnacle Elementary School – no issues with their work per
Operations Director David Burge, Stokes County Schools
The Board discussed the item with Mr. Stovall.
Plumbing
Support Services Supervisor Danny Stovall
presented the following bid information:
·
Bid information was sent to the following:
o C&H Plumbing
o Dease Plumbing
o Advance Plumbing
o Merritt Plumbing
o Stanley Plumbing
o RE Griffin
Plumbing
o Gopher Utility
Services
·
The following bids were opened and read aloud on
April 13th:
o C&H Plumbing =
$9,500
o Gopher Utility
Services = $11,725.61
o RE Griffin
Plumbing = $15,860
·
Request contract be awarded to the low bidder –
C&H Plumbing
·
Request item be moved to today’s Action Agenda
The Board discussed the item with Mr. Stovall.
Chairman Walker, with full consensus of the
Board, directed the Clerk to place all three
bid items on today’s Action Agenda.
Support Services Supervisor
Danny Stovall presented the Board with a brief update
regarding the Early College Project.
Mr. Stovall noted the following:
·
Pre-bid meeting for the well water system (pumps,
piping, chlorination. etc.)
is scheduled for this Thursday at 3:30 pm
·
Approximately 15 vendors have been notified
·
Requested members to notify Purchasing if a vendor that
was interested in the well water system bid had not been notified
·
Rock has been discovered, testing company is
scheduled for Tuesday to evaluate the
amount of rock that must be moved
Public
Hearing – Stokes Reynolds Memorial Hospital, Inc. – Further Discussion
Chairman Walker opened
the floor for discussion regarding the Public Hearing
scheduled for May 27th regarding Stokes Reynolds Memorial
Hospital.
Commissioner Carroll
noted the following:
·
Additional
Option – To maintain the hospital as a separate corporation controlled by the
County
Commissioner Carroll requested someone on
behalf of the county (attorney, manager,
HMC, etc.) explore what would be involved in separating the Certificate
of Need the county
presently has into three separate components (if it can be done). Commissioner Carroll noted
that could have a major bearing on where the County might want to go.
Chairman Walker
directed the manager to follow up on Commissioner Carroll’s request
to determine if the County could separate the Certificate of Need into
three separate components.
Commissioner Carroll
noted the three components would be the acute care hospital,
outpatient clinic, and long term care facility.
Commissioner Carroll
reiterated the need to have the item on each agenda prior to the
Public Hearing.
Chairman Walker
directed the Clerk to place the item on the May 10th Discussion
Agenda.
Clerk Darlene Bullins
requested direction on advertising the Public Hearing as to the
specific dates and contents of the advertisement.
Commissioner Carroll
requested the Public Hearing be advertised every Thursday in
the month of May.
The Board discussed
advertising as all other Public Hearings, the need to advertise
in order to make the public aware of the date and time, and making sure
the notice is on
the county’s website.
Chairman Walker, with
full consensus of the Board, directed the Clerk to place the item
on today’s Action Agenda.
Job Vacancy
County Manager Bryan
Steen recommended the following permanent position be
filled:
·
EMS Paramedic – vacated on April 15, 2010
Emergency Services Director Monty Stevens
noted that the position was currently
being staffed by part time employees and would request the position be
moved to the today’s
Action Agenda if possible.
Chairman Walker, with full consensus of the
Board, directed the Clerk to place the item
on today’s Action Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Proposed Bids
– Health and Dental Coverage for Fiscal Year 2010-11
County Manager Bryan
Steen presented the following bid information regarding health
and dental coverage for Fiscal Year 2010-11 at the April 12th
meeting with a request for approval
at the April 26th meeting:
Health
|
Insurance
Provider |
Rate |
Estimated County |
|
|
HMO |
Increase |
Annual Increase |
|
|
|
|
|
|
|
NCACC-CIGNA Renewal-Current
Plan |
4.2% |
$50,517.12 |
|
|
Alternate
1 |
3.1% |
$37,887.84 |
|
|
Alternate
2 |
3.0% |
$36,594.48 |
|
|
|
|
|
|
|
|
|
|
|
v Renewal- Current Plan – 4.2% increase would give the County employees the same exact coverage – no changes
v Alternate 1 - 3.1% increase changes the current $150 co-pay for an emergency room visit to $250
v Alternate 2 - 3.0% increase changes the current $25/$40 co-pays for prescription drugs to $30/$45
Dental
|
Dental |
Rate |
Estimated County |
|
|
Increase |
Annual Increase |
|
|
|
|
|
NCACC-CIGNA Renewal
–Current Plan |
3.5% |
$2,377.20 |
|
Alternate 1 |
1.% |
$950.88 |
(without Orthodontic benefits)
Commissioner Inman
confirmed the following:
v With the renewal of the current coverage, there would be a 4% increase
v With Alternate #1, the only change is the current $150 co-pay for an emergency room visits increases to $250
Vice Chairman Lankford stated that during this
very uncertain economic time, it is very
important to maintain the current coverage for the employees.
Vice Chairman Lankford moved to renew the
current health and dental coverage for
employees. Chairman Walker ruled
the motion dead for lack of a second.
Commissioner Carroll
moved to approve the health insurance presented as Alternate #1 and
the dental insurance maintaining the current plan. Commissioner Smith seconded the motion.
Vice Chairman Lankford reiterated maintaining
the current plan is only a 1.1% increase
over Alternate #1 and feels it is very important to maintain the
current plan for county employees.
The motion carried
(4-1) with Vice Chairman Lankford voting against the motion.
Appointments
– Board of Health
Chairman Walker noted
David Smith was nominated at the April 12th meeting to fill the
unexpired term of an at large appointment (Jerry Mitchell was appointed
to the professional
engineer appointment).
There were no further
nominations.
Chairman Walker polled
the Board:
Commissioner
Smith: David Smith
Commissioner
Inman: David Smith
Chairman Walker: David Smith
Vice Chairman
Lankford: David Smith
Commissioner
Carroll: David Smith
Chairman Walker noted
the Board unanimously appointed David Smith to fill the
unexpired term of the at large appointment on the Board of Health.
Early College
Proposed Bids – Electrical, Plumbing, & Waste Water Collection System
Chairman Walker
entertained a motion regarding the proposed bids discussed at today’s
meeting.
Vice Chairman Lankford
moved to accept the low bid for electrical, plumbing, and
sewer for the Early College Project.
Commissioner Carroll seconded and the motion carried
unanimously.
Public
Hearing – Stokes Reynolds Memorial Hospital, Inc. – Further Discussion
Chairman Walker
entertained a motion regarding the advertising of the Public Hearing
discussed at today’s meeting.
Commissioner Carroll
moved to advertise on May 6th and May 13th a typical
generic
advertisement that there would be a Public Hearing on May 27th
at 7:00 pm in Courtroom “A” and
at the May 10th meeting, the Board would officially identify
options that the Board is aware of
and advertise those options on May 20th and May 27th. Commissioner Smith seconded the motion.
Vice Chairman Lankford noted the need for further discussion before
voting on May 10th.
Commissioner Inman reiterated the need to advertise in order to make
the public aware of the
Public Hearing. The motion
carried unanimously.
Job Vacancy
Chairman Walker
entertained a motion regarding the EMS vacancy discussed at today’s
meeting.
Commissioner Smith moved to approve the
request from Manager Steen to fill
the vacant paramedic position. Vice
Chairman Lankford seconded and the motion carried
unanimously.
Closed
Session
Chairman Walker entertained a motion to enter
Closed Session for the following:
·
To consider and take action with respect to the
position to be taken by
the county in negotiating
the price or other material terms of an agreement
or the acquisition
or lease of real property pursuant to G.S. 143-318.11(a)(5)
·
To discuss matters relating to the location or
expansion of industries or other businesses in the County pursuant to G.S.
143-318.11(a)(4)
Commissioner Inman moved to enter Closed Session
for the following:
·
To consider and take action with respect to the
position to be taken by
the county in
negotiating the price or other material terms of an agreement
or the acquisition
or lease of real property pursuant to G.S. 143-318.11(a)(5)
·
To discuss matters relating to the location or
expansion of industries or other businesses in the County pursuant to G.S.
143-318.11(a)(4)
Commissioner Carroll seconded and the motion
carried unanimously.
The Board re-entered the regular session of
the April 26th meeting.
Purchase of Land
Chairman Walker questioned if there was any
further business to come before the Board.
Commissioner Inman
moved that the County of Stokes, as buyer, offer to purchase
from Charles M. Martin, Suzann D. Martin, N. Alex Martin, Lynne Martin, Kimberly Johnston,
and Michael Johnston, as sellers, 1.263 acres more or less identified as parcel 6946-06-29-
1794, at a
total sales price of $7,638.00 for the purpose of a well and tank site for the
Danbury
Water System and
easements thereon. Commissioner Smith seconded and the motion
carried
unanimously.
Adjournment
There being no further business to come before
the Board, Chairman Walker entertained a
motion to adjourn the meeting.
Vice Chairman Lankford moved to adjourn the
meeting. Commissioner Smith seconded
and the motion carried unanimously.
_________________________
_____________________________
Darlene M.
Bullins
Jimmy Walker
Clerk to the Board Chairman