STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    APRIL 26, 2010

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

April 26, 2010 at 6:00 pm with the following members present:

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Emergency Services Director Monty Stevens

Support Services Supervisor Danny Stovall

                                                Senior Services Program Director Lynn Martens

                                                DSS Director Jan Spencer

                                               

                                                                                   

Chairman Jimmy Walker called the meeting to order.

 

Vice Chairman Ernest Lankford delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Walker entertained a motion to approve or amend the April 26, 2010

 

Agenda.

 

            Vice Chairman Lankford moved to approve the April 26, 2010 Agenda as submitted. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Walker entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

 

 

Minutes

 

Public Buildings - Budget Amendment #83

 

Finance Director Julia Edwards submitted Budget Amendment #83.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Public Buildings

 

 

 

100.4190.510

Equipment

$6,320.00

$8,820.00

$15,140.00

 

Contingency

 

 

 

100.9910.000

Contingency

$85,750.00

$(8,820.00)

$76,930.00

 

           Totals

$92,070.00

$00.00

$92,070.00

 

This budget amendment is justified as follows:

To transfer funds from Contingency for the purchase of a replacement HVAC unit at the Southwestern Service Center.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this

fiscal year.

 

Sheriff’s Department and Solid Waste - Budget Amendment #84

 

Finance Director Julia Edwards submitted Budget Amendment #84.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.351

Maint. & Repairs –Auto

$68,238.00

$811.00

$69,049.00

 

Solid Waste

 

 

 

100.4720.353

Maint. & Repairs – Site

$15,000.00

$890.00

$15,890.00

 

           Totals

$83,238.00

$1,701.00

$84,939.00

 

This budget amendment is justified as follows:

To appropriate funds from insurance claims.

 

This will result in a net increase of $1,701.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3839.850

Insurance Claims

$65,933.00

$1,701.00

$67,634.00

 

           Totals

$65,933.00

$1,701.00

$67,634.00

 

Dedicated Fund – Debt Service - Budget Amendment #85

 

Finance Director Julia Edwards submitted Budget Amendment #85.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Dedicated Fund–Debt Service

 

 

 

211.9100.000

Debt Service

$00.00

$1,000,000.00

$1,000,000.00

 

           Totals

$00.00

$1,000,000.00

$1,000,000.00

 

This budget amendment is justified as follows:

To transfer funds for General Fund for Debt Service.  Budget Amendment #8 dated 09-14-09 transferred these funds, but the dedicated fund section was left off in error.

 

This will result in a net increase of $1,000,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Dedicated Fund-Debt Service

 

 

 

211.3981.000

Transfer from General Fund

$00.00

$1,000,000.00

$1,000,000.00

 

           Totals

$00.00

$1,000,000.00

$1,000,000.00

 

Legal - Budget Amendment #86

 

Finance Director Julia Edwards submitted Budget Amendment #86.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Legal

 

 

 

100.4150.180

Professional Services

$113,000.00

$20,000.00

$133,000.00

 

Contingency

 

 

 

100.9910.000

Contingency

$85,750.00

$(20,000.00)

$65,750.00

 

           Totals

$198,750.00

$00.00

$198,750.00

 

This budget amendment is justified as follows:

To transfer funds from Contingency to cover attorney fees related to the management transfer of Stokes Reynolds Memorial Hospital.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

Capital Reserve Fund/Capital Projects Fund - Budget Amendment #87

 

Finance Director Julia Edwards submitted Budget Amendment #87.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Reserve Fund

 

 

 

201.4160.000

Superior Court

$15,997.00

$(15,997.00)

$00.00

201.9840.000

Transfer Capital Projects Fund

$103,000.00

$15,997.00

$118,997.00

 

 

$118,997.00

$00.00

$118,997.00

 

 

 

 

 

 

 

Capital Projects Fund

 

 

 

400.5918.601

Construction of Courtroom “C” and District Attorney Offices

$129,751.00

$15,997.00

$145,748.00

 

           Totals

$129,751.00

$15,997.00

$145,748.00

 

This budget amendment is justified as follows:

To transfer funds from Capital Reserve Fund to Capital Projects Fund for the Courtroom “C” Project.

 

This will result in a net increase of $15,997.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Projects Fund

 

 

 

410.3982.003

Transfer from Capital Reserve Fund

$103,000.00

$15,997.00

$118,997.00

 

           Totals

$103,000.00

$15,997.00

$118,997.00

 

Emergency Management - Budget Amendment #88

 

Finance Director Julia Edwards submitted Budget Amendment #88.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Projects Fund

 

 

 

100.4430.510

Equipment

$00.00

$13,000.00

$13,000.00

 

Contingency

 

 

 

100.9910.000

Contingency

$65,750.00

$(10,360.00)

$55,390.00

 

           Totals

$65,750.00

$2,640.00

$68,390.00

 

This budget amendment is justified as follows:

To appropriate insurance claim funds and transfer funds from Contingency to replace vehicle for the Emergency Director due to an auto accident.

 

This will result in a net increase of $2,640.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3839.850

Insurance Claims

$65,933.00

$2,640.00

$68,573.00

 

           Totals

$65,933.00

$2,640.00

$68,573.00

Vehicle Maintenance and Capital Reserve Fund - Budget Amendment #89

 

Finance Director Julia Edwards submitted Budget Amendment #89.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Vehicle Maintenance

 

 

 

100.4250.510

Equipment

$00.00

$5,800.00

$5,800.00

 

 

$00.00

$5,800.00

$5,800.00

 

Capital Reserve Fund

 

 

 

201.4250.006

Vehicle Maintenance

$109,847.00

$(5,800.00)

$104,047.00

201.9810.000

Transfer to General Fund

$139,948.00

$5,800.00

$145,748.00

 

           Totals

$249,795.00

$00.00

$249,795.00

 

This budget amendment is justified as follows:

To transfer funds from Capital Reserve Fund to General Fund for the purchase of a metal building for Vehicle Maintenance.

 

This will result in a net increase of $5,800.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3982.960

Transfer from Capital Reserve

$139,948.00

$5,800.00

$145,748.00

 

           Totals

$139,948.00

$5,800.00

$145,748.00

 

Tax Administration Report – March 2010

 

Tax Administrator Jake Oakley presented the following Present-Use Value Late

 

Application (March 2010) at the April 12th meeting with a request for approval at the April 26th

 

meeting: (Tax Administrator Oakley recommended approval of the Present-Use Value Late Application)

 

Name

Parcel Number

Acreage

J. C. Campbell                               598304645639                            35.59   Agricultural-Woodland has been under Katherine Campbell                                                                         Forestry since 1988 and now qualifies for the

                                                                                                                  Agricultural Deferment also

 

 

Tax Administrator Jake Oakley presented the following Exempt Property Late Application

 

at the April 12th meeting with a request for approval at the April 26th meeting: (Tax Administrator

 

Oakley recommended approval of the Exempt Property Late Application)

 

·         Mountain Top Youth Camp

o   Parcel #599600302773 =1.86 acres

o   Parcel #599600301274 =1.49 acres

o   Parcel #599600209446 =  .59 acre

o   Parcel #599600207134 =  .65 acre

·         Mountain Top Youth Camp already owns over 180 acres that has been exempt for many years, the above small recently acquired parcels are not   part of their camp.

 

Tax Administrator Jake Oakley presented the following Refund/Release Request –

 

Discovery Appeal from Mr. Gabriel Juan Chavez at the April 12th meeting with a request for

 

approval from Mr. Chavez at the April 26th meeting: (Tax Administrator Oakley recommended

 

denial of the Refund/Release Discovery Appeal)

 

·         Refund/release covering a portion of a discovery billing for the years 2005-2008 & an annual billing for 2009 covering a 14x70 single wide mobile home

 

 

Proposed Resolutions – Delegate Approval of Pyrotechnics Permits to the Town of Walnut and the City of King

 

            Fire Marshal Frankie Burcham presented the following proposed Resolutions regarding

 

Pyrotechnics Permits to the Town of Walnut Cove and the City of King at the April 12th meeting

 

with a request for approval at the April 26th meeting:

 

Resolution of Approval by the Stokes County Board of Commissioners

to Delegate the Approval of Pyrotechnics Permits to the City of King

 

WHEREAS, House Bill 701 and Senate Bill 563 have ratified General Statutes 14-410 and 14-413 to improve pyrotechnic safety in North Carolina; and

 

WHEREAS, General Statute 14-413 (a1) provides that a board of commissioners may authorize the governing body of any city in the county to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions; and,

 

WHEREAS, the resolution granting the authority to the city shall remain in effect until withdrawn by the board of commissioners adopting a subsequent resolution withdrawing the authority; and

 

WHEREAS, this ratification became effective February 1, 2010.

 

NOW, THEREFORE BE IT RESOLVED THAT the Stokes County Board of Commissioners authorizes the governing body of the City of King to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions.

 

Approved and adopted the ____ day of ________, 2010.

_________________________________                  ________________________________

Chairman Jimmy Walker                                        Vice Chairman Ernest Lankford

_________________________________                  ________________________________

Commissioner J. Leon Inman                                  Commissioner Ron Carroll

_________________________________

Commissioner Stanley Smith

Attest:

_________________________________

Darlene M. Bullins

Clerk to the Board                                                                                                                 

 

Resolution of Approval by the Stokes County Board of Commissioners

to Delegate the Approval of Pyrotechnics Permits to the Town of Walnut Cove

 

WHEREAS, House Bill 701 and Senate Bill 563 have ratified General Statutes 14-410 and 14-413 to improve pyrotechnic safety in North Carolina; and

 

WHEREAS, General Statute 14-413 (a1) provides that a board of commissioners may authorize the governing body of any city in the county to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions; and,

 

WHEREAS, the resolution granting the authority to the city shall remain in effect until withdrawn by the board of commissioners adopting a subsequent resolution withdrawing the authority; and

 

WHEREAS, this ratification became effective February 1, 2010.

 

NOW, THEREFORE BE IT RESOLVED THAT the Stokes County Board of Commissioners authorizes the governing body of the Town of Walnut Cove to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions.

Approved and adopted the ____ day of _________, 2010.

_______________________________                      ________________________________

Chairman Jimmy Walker                                        Vice Chairman Ernest Lankford

_________________________________                  ________________________________

Commissioner J. Leon Inman                                  Commissioner Ron Carroll

_________________________________

Commissioner Stanley Smith

 

Attest:

_________________________________

Darlene M. Bullins

Clerk to the Board   

 

Proposed Schedule for Fiscal Year 2010-11 – Public Hearing and Budget Work Sessions

 

            The Board discussed the following dates and times for the Public Hearing and

 

Budget Work Sessions regarding the Fiscal Year 2010-11 Budget at the April 12th meeting

 

and unanimously agreed to place the proposed dates and times on the April 26th meeting for

 

consideration:

 

Public Hearing: Tuesday, June 8th at 7:00 pm (large courtroom)

            Work Sessions:  Wednesday, June 9th at 1:00 pm

                                        Thursday, June 10th at 1:00 pm

                                        Wednesday, June 16th at 9:00 am

                                        Thursday, June 17th at 4:00 pm

                                        Tuesday, June 22nd at 9:00 am

                                        Wednesday, June 23rd at 4:00 pm

                                        Thursday, June 24th at 9:00 am   

           

Commissioner Inman moved to approve the Consent Agenda as submitted.

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

            County Manager Bryan Steen noted the following:

 

·         Quality Assurance Program Monitoring Review was performed by the State regarding the District Resource Program

o   Successful completion rate thus far for this fiscal year in the program is 59% which is higher than the State average for the same period of time

o   Overall, program is very well run and continues to play an important role in the Stokes County criminal justice arena

·         Emergency Services Director Monty Stevens received a Certification of Appreciation from the National Weather Service for services provided during the recent storm in the Sandy Ridge area the first part of April

           

Recognition – Eagle Scout Project – Dylan Flippin

 

            Emergency Services Director Monty Stevens introduced Scout Dylan Flippin who

 

recently completed one of his Eagle Scout Projects (installation of a flagpole) at EMS        

 

Station #3.  Scout Flippin coordinated and raised the funding for the entire project.

 

            Director Stevens commended Scout Flippin for his dedication and hard work and

 

noted the flagpole put the “finishing touches” to the new station.

 

            Scout Flippin briefly explained the project.  Scout Master Mark George, who was in

 

attendance for the meeting, commented on Scout Flippin’s leadership regarding the project.

 

            The Board expressed appreciation to Scout Flippin for his service to Stokes County

 

and the accomplished Eagle Project.   Members of the Board noted that they looked forward to

 

presenting Scout Flippin a resolution upon his completion of Eagle Scout.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Proposed Application for Juvenile Crime Prevention Council – Fiscal Year 2010-11 Funding

 

            JCPC Chairman Jan Spencer presented the following Juvenile Crime Prevention Council’s

 

application for Fiscal Year 2010-11 for the Board’s consideration:

 

Organization

Program

JCPC Request

County Match

Children's Center

Emergency Shelter Program

 $    9,777.00

 $    2,933.00

Children's Center

Psychological evaluation Program

 $       846.00

 $        254.00

SCAN

Parents/Teens Together

 $ 22,199.00

 $    6,870.00

Partnership for a Drug  Free NC

Insight Human Services

 $ 26,092.00

 $    7,801.00

Stokes Family Counseling

Family Counseling/Parenting Skills

 $ 82,559.00

 $  24,768.00

Restitution/Community Service

Restitution/Monetary Restitution

$141,473.00

 $  42,626.00

 

 

Chairperson Spencer noted the following:

 

·         JCPC recommends seven programs from four providers

·         The providers from fiscal year 2009-10 are providing good quality services which JCPC feels the programs are making a dent in juvenile crime

·         The number of complaints has decreased in the County since fiscal year 2007 as well as the number of juveniles involved

·         Approximately $2,000 JCPC funding was not allocated in anticipation of state cuts

 

Vice Chairman Lankford noted the decrease in the numbers is very impressive.

 

Commissioner Smith, who serves on the JCPC, commented that he has found it very

 

rewarding to serve on the JCPC and feels the current providers are dedicated to serving the youth

 

in Stokes County and are making a difference in Stokes County.  Commissioner Smith also noted

 

the cost for a youth in a detention center is approximately $107,000 per year, these programs

 

have proven to help keep our youth from being sent to a detention center.  Chairperson Spencer

 

noted that last year no youth was committed to a detention center and that the detention rates are

 

continuing to decrease.

 

            Commissioner Carroll reiterated that he feels the goals set by each provider are still too low.

 

            Chairperson Spencer noted that JCPC members had discussed the issue and feel that

 

with each year there is a whole new set of kids which can always have a big impact on a provider

 

meeting their performance goal.

 

            State Consultant Rich Smith stated that the providers do not need to set their performance

 

standards so high that they are unachievable, but that the Council could review this issue.

 

            The Board commended the providers for the dedication and hard work to help youth

 

in Stokes County.

 

            Chairman Walker noted the possible shortfall this upcoming year in funding from the State.

 

            The Board had no issues with the JCPC recommendation.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

item on the May 10th Action Agenda.

 

 Proposed Bids – Senior Meals

 

            Support Services Supervisor Danny Stovall presented the following bid information

 

received for Senior Meals:

 

·         Request for bids were mailed to Wake Forest University Baptist Medical Center, Stokes Reynolds Memorial Hospital, Golden Corral and Bateman Senior Meal

·         Golden Corral and Wake Forest University Baptist Medical Center (Food & Nutrition Services) were the only providers who submitted bids

·         Bids for furnishing meals to Senior Services were opened and read aloud on       April 12th

·         Contract will be for three years with an option for renewal each year

·         Golden Corral - $3.30 per meal with a total meal program cost =$165,000 (decrease in cost by $.15 per meal)

·         Wake Forest University Baptist Medical Center - $3.41 per meal with a total meal program cost = $170,500 (decrease in cost by $.04 per meal)

 

Senior Services Program Director Lynn Martens, who was in attendance for the meeting,

 

noted that the recent survey indicates an overall satisfaction from the clients being served by

 

Golden Corral this past year.

 

            The Board discussed the proposed bids with Mr. Stovall and Director Martens.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on the May 10th Action Agenda.

 

Proposed Resolution – Request to Declare Surplus Property – Hobe Kiser Property

 

            Support Services Supervisor Danny Stovall presented the following request received

 

from William Tedder, City of King Fire Department, for the Board’s consideration:

 

·         City of King Fire Department requests to use the houses on the Kiser Property located on Hobe Kiser Road for training

·         Testing has been done to see what can actually be burned

·         Training will be for forcible enter, salvage, overhaul, etc

 

Mr. Stovall noted that Operations Director David Burge, Stokes County Schools, has been

 

notified of the request and has no issues with the request.

            Mr. Stovall noted a resolution would need to be approved if the Board had no issues

 

with the request.

 

            The Board discussed the item with Mr. Stovall and had no issues with the request.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on the May 10th Consent Agenda.

 

Early College Proposed Bids – Electrical, Plumbing, & Waste Water Collection System

 

Electrical

 

            Support Services Supervisor Danny Stovall presented the following bid information:

 

·         Bid information was sent to the following:

o   Bowman Electric

o   Jerry Wilkins Electrical, Inc.

o   Pinnacle Electric Electrical Co. Inc.

o   Harry’s Electric Co. Inc.

o   TK’s Electric Contractor, Inc.

o   Hicks Electric

·         The following bids were opened and read aloud on April 13th:

o   TK’s Electrical Contractors Inc. = $32,975

o   Jerry Wilkins Electrical Inc. = $33,700

o   Harry’s Electric Co. Inc. = $36,500

o   RD Franklin Electric Inc. = $48,972

o   Pinnacle Electric Co. Inc. = $49,650

·         Request contract be awarded to the low bidder – TK’s Electrical Contractors, Inc.

·         Request item be moved to today’s Action Agenda

·         TK’s Electric Contractor did the recent POD Project at Pinnacle Elementary

·         Operations Director David Burge, Stokes County Schools, had no issues with the work performed by TK’s

 

The Board discussed the item with Mr. Stovall.

 

Waste Water Collection System (Sewer)

 

Support Services Supervisor Danny Stovall presented the following bid information:

 

·         Bid information was sent to the following:

o   Tom Westmoreland

o   Frank Transou

o   Wayne Billingsley

o   Overby’s Septic Tank

o   Ward Brothers

o   B&M Septic Tank

o   RE Griffin Plumbing

o   Gann Brothers Septic Tank

·         The following bids were opened and read aloud on April 13th:

o   Overby’s Septic Tank Inc. = $39,608

o   Frank Transou Septic Tank Co. Inc.  = $53,750

o   J Westmoreland Inc. = $56,119.50

·         Request contract be awarded to the low bidder – Overby’s Septic Tank Inc.

·         Request item be moved to today’s Action Agenda

·         Overby’s Septic Tank did the sewer system for the last POD placed at Pinnacle Elementary School – no issues with their work per Operations Director David Burge, Stokes County Schools

 

The Board discussed the item with Mr. Stovall.

 

Plumbing

 

Support Services Supervisor Danny Stovall presented the following bid information:

 

·         Bid information was sent to the following:

o   C&H Plumbing

o   Dease Plumbing

o   Advance Plumbing

o   Merritt Plumbing

o   Stanley Plumbing

o   RE Griffin Plumbing

o   Gopher Utility Services

·         The following bids were opened and read aloud on April 13th:

o   C&H Plumbing = $9,500

o   Gopher Utility Services = $11,725.61

o   RE Griffin Plumbing = $15,860

·         Request contract be awarded to the low bidder – C&H Plumbing

·         Request item be moved to today’s Action Agenda

 

The Board discussed the item with Mr. Stovall.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place all three

 

bid items on today’s Action Agenda.

           

            Support Services Supervisor Danny Stovall presented the Board with a brief update

 

regarding the Early College Project. 

 

Mr. Stovall noted the following:

 

·         Pre-bid meeting for the well water system (pumps, piping, chlorination. etc.)                               

is scheduled for this Thursday at 3:30 pm

·         Approximately 15 vendors have been notified

·         Requested members to notify Purchasing if a vendor that was interested in the well water system bid had not been notified

·         Rock has been discovered, testing company is scheduled for Tuesday to evaluate     the amount of rock that must be moved

 

Public Hearing – Stokes Reynolds Memorial Hospital, Inc. – Further Discussion         

 

            Chairman Walker opened the floor for discussion regarding the Public Hearing

 

scheduled for May 27th regarding Stokes Reynolds Memorial Hospital.

 

            Commissioner Carroll noted the following:

 

·         Additional Option – To maintain the hospital as a separate corporation controlled by the County

 

Commissioner Carroll requested someone on behalf of the county (attorney, manager,

 

HMC, etc.) explore what would be involved in separating the Certificate of Need the county

 

presently has into three separate components (if it can be done).  Commissioner Carroll noted

 

that could have a major bearing on where the County might want to go.

 

            Chairman Walker directed the manager to follow up on Commissioner Carroll’s request

 

to determine if the County could separate the Certificate of Need into three separate components.

 

            Commissioner Carroll noted the three components would be the acute care hospital,

 

outpatient clinic, and long term care facility.

 

            Commissioner Carroll reiterated the need to have the item on each agenda prior to the

 

Public Hearing.

 

            Chairman Walker directed the Clerk to place the item on the May 10th Discussion Agenda.

 

            Clerk Darlene Bullins requested direction on advertising the Public Hearing as to the

 

specific dates and contents of the advertisement.

 

            Commissioner Carroll requested the Public Hearing be advertised every Thursday in

 

the month of May.

 

            The Board discussed advertising as all other Public Hearings, the need to advertise

 

in order to make the public aware of the date and time, and making sure the notice is on

 

the county’s website.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on today’s Action Agenda.

 

Job Vacancy

 

            County Manager Bryan Steen recommended the following permanent position be

 

filled:

·         EMS Paramedic – vacated on April 15, 2010

 

Emergency Services Director Monty Stevens noted that the position was currently

 

being staffed by part time employees and would request the position be moved to the today’s

 

Action Agenda if possible.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on today’s Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Proposed Bids – Health and Dental Coverage for Fiscal Year 2010-11

 

            County Manager Bryan Steen presented the following bid information regarding health

 

and dental coverage for Fiscal Year 2010-11 at the April 12th meeting with a request for approval

 

at the April 26th meeting:

 

Health

Insurance Provider

Rate

Estimated County

 

HMO

Increase

Annual Increase

 

 

 

 

 

NCACC-CIGNA Renewal-Current Plan

4.2%

$50,517.12

 

Alternate 1

3.1%

$37,887.84      

 

Alternate 2

3.0%

$36,594.48

 

 

 

 

 

 

 

 

 

v  Renewal- Current Plan – 4.2% increase would give the County employees the same exact coverage – no changes

v  Alternate 1 - 3.1% increase changes the current $150 co-pay for an emergency room visit to $250

v  Alternate 2 - 3.0% increase changes the current $25/$40 co-pays for prescription drugs to $30/$45

 

Dental

Dental

Rate

Estimated County

 

Increase

Annual Increase

 

 

 

NCACC-CIGNA

Renewal –Current Plan

3.5%

$2,377.20

Alternate 1

1.%             

   $950.88

                    (without Orthodontic benefits)

 

            Commissioner Inman confirmed the following:

 

v  With the renewal of the current coverage, there would be a 4% increase

v  With Alternate #1, the only change is the current $150 co-pay for an emergency room visits increases to $250

 

Vice Chairman Lankford stated that during this very uncertain economic time, it is very

 

important to maintain the current coverage for the employees.

 

Vice Chairman Lankford moved to renew the current health and dental coverage for

 

employees.  Chairman Walker ruled the motion dead for lack of a second.

 

            Commissioner Carroll moved to approve the health insurance presented as Alternate #1 and

 

the dental insurance maintaining the current plan.  Commissioner Smith seconded the motion.

 

Vice Chairman Lankford reiterated maintaining the current plan is only a 1.1% increase

 

over Alternate #1 and feels it is very important to maintain the current plan for county employees.

 

            The motion carried (4-1) with Vice Chairman Lankford voting against the motion.

 

Appointments – Board of Health

 

            Chairman Walker noted David Smith was nominated at the April 12th meeting to fill the

 

unexpired term of an at large appointment (Jerry Mitchell was appointed to the professional

 

engineer appointment).

 

            There were no further nominations.

            Chairman Walker polled the Board:

 

            Commissioner Smith:  David Smith

            Commissioner Inman:  David Smith

            Chairman Walker:  David Smith

            Vice Chairman Lankford:  David Smith

            Commissioner Carroll:  David Smith

 

            Chairman Walker noted the Board unanimously appointed David Smith to fill the

 

unexpired term of the at large appointment on the Board of Health.

 

Early College Proposed Bids – Electrical, Plumbing, & Waste Water Collection System

 

            Chairman Walker entertained a motion regarding the proposed bids discussed at today’s

 

meeting.

 

            Vice Chairman Lankford moved to accept the low bid for electrical, plumbing, and

 

sewer for the Early College Project.  Commissioner Carroll seconded and the motion carried

 

unanimously.

 

Public Hearing – Stokes Reynolds Memorial Hospital, Inc. – Further Discussion         

 

            Chairman Walker entertained a motion regarding the advertising of the Public Hearing

 

discussed at today’s meeting.

 

            Commissioner Carroll moved to advertise on May 6th and May 13th a typical generic

 

advertisement that there would be a Public Hearing on May 27th at 7:00 pm in Courtroom “A” and

 

at the May 10th meeting, the Board would officially identify options that the Board is aware of

 

and advertise those options on May 20th and May 27th.  Commissioner Smith seconded the motion.

 

Vice Chairman Lankford noted the need for further discussion before voting on May 10th.

 

Commissioner Inman reiterated the need to advertise in order to make the public aware of the

 

Public Hearing.  The motion carried unanimously.

 

Job Vacancy

 

            Chairman Walker entertained a motion regarding the EMS vacancy discussed at today’s

 

meeting.

 

            Commissioner Smith moved to approve the request from Manager Steen to fill

 

the vacant paramedic position.  Vice Chairman Lankford seconded and the motion carried

 

unanimously.

           

Closed Session

 

            Chairman Walker entertained a motion to enter Closed Session for the following:

 

·         To consider and take action with respect to the position to be taken by

the county in negotiating the price or other material terms of an agreement

or the acquisition or lease of real property pursuant to G.S. 143-318.11(a)(5)

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

Commissioner Inman moved to enter Closed Session for the following:

 

·         To consider and take action with respect to the position to be taken by

the county in negotiating the price or other material terms of an agreement

or the acquisition or lease of real property pursuant to G.S. 143-318.11(a)(5)

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

Commissioner Carroll seconded and the motion carried unanimously.

 

 

The Board re-entered the regular session of the April 26th meeting.

 

 

Purchase of Land

 

Chairman Walker questioned if there was any further business to come before the Board.

 

            Commissioner Inman moved that the County of Stokes, as buyer, offer to purchase

 

from Charles M. Martin, Suzann D. Martin, N. Alex Martin, Lynne Martin, Kimberly Johnston,

 

and Michael Johnston, as sellers, 1.263 acres more or less identified as parcel 6946-06-29-

 

1794, at a total sales price of $7,638.00 for the purpose of a well and tank site for the Danbury

 

Water System and easements thereon.  Commissioner Smith seconded and the motion carried

 

unanimously.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker entertained a

 

motion to adjourn the meeting.

 

Vice Chairman Lankford moved to adjourn the meeting.   Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman