STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    APRIL 12, 2010

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

April 12, 2010 at 1:30 pm with the following members present:

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Fire Marshal Frankie Burcham

Public Works Director Mark Delehant

                                                Support Services Supervisor Danny Stovall

                                                Tax Administrator Jake Oakley

                                                                       

Chairman Jimmy Walker called the meeting to order.

 

Commissioner Inman delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Walker entertained a motion to approve or amend the April 12, 2010

 

Agenda.

 

            Commissioner Smith moved to approve the April 12, 2010 Agenda as submitted.

 

Vice Chairman Lankford seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Gareath Meadows

2504 Mountainview Church Road

King, NC 27021

Re:  Illegal Dumping

 

Mr. Meadows spoke to the Board regarding the illegal dumping being done in Stokes County, particularly a recent incident on Dodgetown Road.  Mr. Meadows expressed his appreciation

to Gary Williams in the Planning Department who took immediate action to have this situation corrected.  (Several members of the Stokes County Historical Society were also in attendance for the meeting)

 

Linda Hicks

1131 Rock Road

Madison, NC  27025

Re:  Illegal Dumping

 

Ms. Hicks spoke to the Board regarding the ongoing battle to get Stokes County residents to clean up their property which affects other individual’s property.  Ms. Hicks noted several unattractive areas located on the following roads:  Piney Mtn. Road, Highway #8 (Ross Town), Highway #89, Highway #311, Highway #772, etc.   Ms. Hicks noted that she had spoken to Planning and Zoning about the situations. Ms. Hicks requested the Board consider “putting some teeth in the zoning laws” such as fines to keep people from having “dumps” on their property.  Tourists do not want to come to Stokes County to see these dumps.

 

Patti Dunlap

3270 Dodgetown Road

Walnut Cove, NC  27052

Re:  Illegal Dumping

 

Ms. Dunlap spoke to the Board regarding illegal dumping in Stokes County and the huge problem of illegal dumping which is occurring on Davis Chapel Road.  Ms. Dunlap also expressed appreciation to the Planning Department regarding the recent illegal dumping on Dodgetown Road.  Ms. Dunlap noted the abandoned mobile homes across the county that have been partially dismantled, but never finished and cleaned up. Ms. Dunlap requested the Board consider adopting fines for individuals illegally dumping trash and make the public know that fines will be imposed.

 

CONSENT AGENDA

 

Chairman Walker entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

 

Finance Department - Budget Amendment #71

 

Finance Director Julia Edwards submitted Budget Amendment #71.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

 

See below

$10,218,817.00

$60,528.00

$10,279,345.00

 

Contingency

 

 

 

100.9910.300  Personnel Cost                               $   141,000.00      $(60,528.00)   $      80,472.00 

                           Totals                                       $10,359,817.00         $00.00      $10,359,817.00

 

 CURRENT 

Account

ACCOUNT

 BUDGETED

 INCREASE

 AS

Number

DESCRIPTION

 AMOUNT

 (DECREASE)

 AMENDED

Finance

100.4130.000

Salaries & Wages

 $      144,116.00

 $          880.00

 $      144,996.00

100.4130.090

Social Security

 $          8,935.00

 $            55.00

 $          8,990.00

100.4130.091

Medicare Tax

 $          1,915.00

 $            15.00

 $          1,930.00

100.4130.100

Retirement

 $          7,105.00

 $            50.00

 $          7,155.00

100.4130.101

401K

 $          1,284.00

 $            10.00

 $          1,294.00

Purchasing

100.4130.000

Salaries & Wages

 $        48,033.00

 $          535.00

 $        48,568.00

100.4130.090

Social Security

 $          2,978.00

 $            35.00

 $          3,013.00

100.4130.091

Medicare Tax

 $             696.00

 $              8.00

 $             704.00

100.4130.100

Retirement

 $          2,368.00

 $            27.00

 $          2,395.00

100.4130.101

401K

 $             486.00

 $              6.00

 $             492.00

Tax Administration

100.4140.000

Salaries & Wages

 $      238,144.00

 $       1,045.00

 $      239,189.00

100.4140.090

Social Security

 $        14,940.00

 $            65.00

 $        15,005.00

100.4140.091

Medicare Tax

 $          3,521.00

 $            16.00

 $          3,537.00

100.4140.100

Retirement

 $        11,831.00

 $            55.00

 $        11,886.00

100.4140.101

401K

 $          2,079.00

 $            11.00

 $          2,090.00

GIS/Mapping

100.4141.000

Salaries & Wages

 $      118,065.00

 $          583.00

 $      118,648.00

100.4141.090

Social Security

 $          7,320.00

 $            37.00

 $          7,357.00

100.4141.091

Medicare Tax

 $          1,712.00

 $              9.00

 $          1,721.00

100.4141.100

Retirement

 $          5,821.00

 $            30.00

 $          5,851.00

100.4141.101

401K

 $             911.00

 $              6.00

 $             917.00

Elections

100.4170.000

Salaries & Wages

 $        68,012.00

 $          552.00

 $        68,564.00

100.4170.090

Social Security

 $          4,385.00

 $            35.00

 $          4,420.00

100.4170.091

Medicare Tax

 $          1,027.00

 $              8.00

 $          1,035.00

100.4170.100

Retirement

 $          3,353.00

 $            28.00

 $          3,381.00

100.4170.101

401K

 $             680.00

 $              6.00

 $             686.00

Register of Deeds

100.4180.000

Salaries & Wages

 $      105,577.00

 $          873.00

 $      106,450.00

100.4180.090

Social Security

 $          6,932.00

 $            55.00

 $          6,987.00

100.4180.091

Medicare Tax

 $          1,623.00

 $            13.00

 $          1,636.00

100.4180.100

Retirement

 $          5,290.00

 $            43.00

 $          5,333.00

100.4180.101

401K

 $             821.00

 $              9.00

 $             830.00

Public Buildings

100.4190.000

Salaries & Wages

 $      219,478.00

 $          721.00

 $      220,199.00

100.4190.090

Social Security

 $        12,789.00

 $            45.00

 $        12,834.00

100.4190.091

Medicare Tax

 $          2,998.00

 $            11.00

 $          3,009.00

100.4190.100

Retirement

 $        10,857.00

 $            36.00

 $        10,893.00

100.4190.101

401K

 $          1,296.00

 $              8.00

 $          1,304.00

Information System

100.4210.000

Salaries & Wages

 $        98,435.00

 $          798.00

 $        99,233.00

100.4210.090

Social Security

 $          5,819.00

 $            50.00

 $          5,869.00

100.4210.091

Medicare Tax

 $          1,388.00

 $            12.00

 $          1,400.00

100.4210.100

Retirement

 $          4,840.00

 $            40.00

 $          4,880.00

100.4210.101

401K

 $          1,086.00

 $              8.00

 $          1,094.00

Vehicle Maintenance

100.4250.000

Salaries & Wages

 $        94,969.00

 $          547.00

 $        95,516.00

100.4250.090

Social Security

 $          5,675.00

 $            34.00

 $          5,709.00

100.4250.091

Medicare Tax

 $          1,328.00

 $              8.00

 $          1,336.00

100.4250.100

Retirement

 $          4,673.00

 $            27.00

 $          4,700.00

100.4250.101

401K

 $             867.00

 $              6.00

 $             873.00

Sheriff's Department

100.4310.000

Salaries & Wages

 $   1,394,827.00

 $       6,395.00

 $   1,401,222.00

100.4310.090

Social Security

 $        92,838.00

 $          400.00

 $        93,238.00

100.4310.091

Medicare Tax

 $        22,414.00

 $          100.00

 $        22,514.00

100.4310.100

Retirement

 $        68,196.00

 $          320.00

 $        68,516.00

100.4310.102

401K 5%

 $        66,519.00

 $          320.00

 $        66,839.00

100.4310.101

401K

 $          1,233.00

 $              3.00

 $          1,236.00

Jail

100.4320.000

Salaries & Wages

 $      622,336.00

 $       4,531.00

 $      626,867.00

100.4320.090

Social Security

 $        48,476.00

 $          281.00

 $        48,757.00

100.4320.091

Medicare Tax

 $        10,647.00

 $            66.00

 $        10,713.00

100.4320.100

Retirement

 $        32,566.00

 $          223.00

 $        32,789.00

100.4320.101

401K

 $          1,733.00

 $            46.00

 $          1,779.00

District Resource Center

100.4321.000

Salaries & Wages

 $        82,426.00

 $          377.00

 $        82,803.00

100.4321.090

Social Security

 $          5,463.00

 $            24.00

 $          5,487.00

100.4321.091

Medicare Tax

 $          1,178.00

 $              6.00

 $          1,184.00

100.4321.100

Retirement

 $          4,090.00

 $            19.00

 $          4,109.00

100.4321.101

401K

 $             740.00

 $              4.00

 $             744.00

 

Emergency Communications

100.4325.000

Salaries & Wages

 $      336,341.00

 $       1,609.00

 $      337,950.00

100.4325.090

Social Security

 $        23,602.00

 $          100.00

 $        23,702.00

100.4325.091

Medicare Tax

 $          5,754.00

 $            24.00

 $          5,778.00

100.4325.100

Retirement

 $        18,232.00

 $            80.00

 $        18,312.00

100.4325.101

401K

 $          1,683.00

 $            17.00

 $          1,700.00

Emergency Management

100.4330.000

Salaries & Wages

 $      103,952.00

 $          646.00

 $      104,598.00

100.4330.090

Social Security

 $          6,345.00

 $            40.00

 $          6,385.00

100.4330.091

Medicare Tax

 $          1,492.00

 $            10.00

 $          1,502.00

100.4330.100

Retirement

 $          5,125.00

 $            32.00

 $          5,157.00

100.4330.101

401K

 $          1,040.00

 $              7.00

 $          1,047.00

Fire Marshal

100.4340.000

Salaries & Wages

 $      133,067.00

 $          757.00

 $      133,824.00

100.4340.090

Social Security

 $         7,658.00

 $            47.00

 $          7,705.00

100.4340.091

Medicare Tax

 $          1,803.00

 $            11.00

 $          1,814.00

100.4340.100

Retirement

 $         6,534.00

 $            38.00

 $          6,572.00

100.4340.101

401K

 $            247.00

 $             8.00

 $             255.00

Emergency Medical Services

100.4370.000

Salaries & Wages

 $   1,110,945.00

 $       6,329.00

 $   1,117,274.00

100.4370.090

Social Security

 $       84,897.00

 $          393.00

 $        85,290.00

100.4370.091

Medicare Tax

 $        20,024.00

 $            92.00

 $        20,116.00

100.4370.100

Retirement

 $        61,087.00

 $          312.00

 $        61,399.00

100.4370.101

401K

 $          6,145.00

 $           64.00

 $          6,209.00

Animal Control

100.4380.000

Salaries & Wages

 $        91,460.00

 $          670.00

 $        92,130.00

100.4380.090

Social Security

 $          4,955.00

 $            42.00

 $          4,997.00

100.4380.091

Medicare Tax

 $          1,173.00

 $            10.00

 $          1,183.00

100.4380.100

Retirement

 $          4,547.00

 $            33.00

 $          4,580.00

100.4380.101

401K

 $             497.00

 $              7.00

 $             504.00

Solid Waste

100.4720.000

Salaries & Wages

 $      168,151.00

 $          744.00

 $      168,895.00

100.4720.090

Social Security

 $        19,991.00

 $            46.00

 $        20,037.00

100.4720.091

Medicare Tax

 $          4,626.00

 $            11.00

 $          4,637.00

100.4720.100

Retirement

 $          8,157.00

 $            37.00

 $          8,194.00

100.4720.101

401K

 $             725.00

 $              8.00

 $             733.00

Planning

100.4910.000

Salaries & Wages

 $      272,583.00

 $       1,415.00

 $      273,998.00

100.4910.090

Social Security

 $        15,869.00

 $            88.00

 $        15,957.00

100.4910.091

Medicare Tax

 $          3,645.00

 $            21.00

 $          3,666.00

100.4910.100

Retirement

 $        13,414.00

 $            70.00

 $        13,484.00

100.4910.101

401K

 $          2,487.00

 $            15.00

 $          2,502.00

Economic Development

100.4920.000

Salaries & Wages

 $        69,038.00

 $          623.00

 $        69,661.00

100.4920.090

Social Security

 $          4,275.00

 $            39.00

 $          4,314.00

100.4920.091

Medicare Tax

 $          1,001.00

 $            10.00

 $          1,011.00

100.4920.100

Retirement

 $          3,409.00

 $            31.00

 $          3,440.00

100.4920.101

401K

 $             695.00

 $              7.00

 $             702.00

Natural Resources

100.4960.000

Salaries & Wages

 $        90,113.00

 $       1,618.00

 $        91,731.00

100.4960.020

Salaries & Wages-Part Time

 $        14,677.00

 $          177.00

 $        14,854.00

100.4960.090

Social Security

 $          6,289.00

 $          112.00

 $          6,401.00

100.4960.091

Medicare Tax

 $          1,475.00

 $            26.00

 $          1,501.00

100.4960.100

Retirement

 $          5,157.00

 $            89.00

 $          5,246.00

100.4960.101

401K

 $             697.00

 $            18.00

 $             715.00

Health Department

100.5100.000

Salaries & Wages

 $   1,024,209.00

 $       6,110.00

 $   1,030,319.00

100.5100.030

Salaries & Wages-Part Time

 $        12,249.00

 $            49.00

 $        12,298.00

100.5100.090

Social Security

 $        67,748.00

 $          382.00

 $        68,130.00

100.5100.091

Medicare Tax

 $        16,033.00

 $            89.00

 $        16,122.00

100.5100.100

Retirement

 $        51,125.00

 $          304.00

 $        51,429.00

100.5100.101

401K

 $          5,402.00

 $            62.00

 $          5,464.00

Home Health

100.5190.000

Salaries & Wages

 $      234,312.00

 $       1,243.00

 $      235,555.00

100.5190.030

Salaries & Wages-Part Time

 $          2,609.00

 $            11.00

 $          2,620.00

100.5190.090

Social Security

 $        18,488.00

 $            78.00

 $        18,566.00

100.5190.091

Medicare Tax

 $          4,259.00

 $            19.00

 $          4,278.00

100.5190.100

Retirement

 $        12,277.00

 $            62.00

 $        12,339.00

100.5190.101

401K

 $             744.00

 $            13.00

 $             757.00

Environmental Health

100.5192.000

Salaries & Wages

 $      188,820.00

 $       1,211.00

 $      190,031.00

100.5192.030

Salaries & Wages-Part Time

 $          2,609.00

 $            11.00

 $          2,620.00

100.5192.090

Social Security

 $        11,113.00

 $            76.00

 $        11,189.00

100.5192.091

Medicare Tax

 $          2,605.00

 $            18.00

 $          2,623.00

100.5192.100

Retirement

 $          9,387.00

 $            61.00

 $          9,448.00

100.5192.101

401K

 $          1,205.00

 $            13.00

 $          1,218.00

Social Services

100.5310.000

Salaries & Wages

 $   1,628,789.00

 $     11,112.00

 $   1,639,901.00

100.5310.090

Social Security

 $      101,237.00

 $          689.00

 $      101,926.00

100.5310.091

Medicare Tax

 $        23,797.00

 $          162.00

 $        23,959.00

100.5310.100

Retirement

 $        84,439.00

 $          547.00

 $        84,986.00

100.5310.101

401K

 $          9,876.00

 $            12.00

 $          9,888.00

Veteran Service

100.5820.000

Salaries & Wages

 $        13,558.00

 $            61.00

 $        13,619.00

100.5820.090

Social Security

 $             851.00

 $              4.00

 $             855.00

100.5820.091

Medicare Tax

 $             197.00

 $              1.00

 $             198.00

100.5820.100

Retirement

 $             681.00

 $              4.00

 $             685.00

Senior Services

100.5860.000

Salaries & Wages

 $        86,489.00

 $          272.00

 $        86,761.00

100.5860.030

Salaries & Wages-Part Time

 $        31,195.00

 $          178.00

 $        31,373.00

100.5860.090

Social Security

 $          8,496.00

 $            28.00

 $          8,524.00

100.5860.091

Medicare Tax

 $          1,992.00

 $              7.00

 $          1,999.00

100.5860.100

Retirement

 $          5,927.00

 $            23.00

 $          5,950.00

100.5860.101

401K

 $             822.00

 $              5.00

 $             827.00

Arts Council

100.6150.000

Salaries & Wages

 $        59,917.00

 $          405.00

 $        60,322.00

100.6150.090

Social Security

 $          3,715.00

 $            26.00

 $          3,741.00

100.6150.091

Medicare Tax

 $             869.00

 $              6.00

 $             875.00

100.6150.100

Retirement

 $          2,954.00

 $            20.00

 $          2,974.00

100.6150.101

401K

 $             603.00

 $              5.00

 $             608.00

Total General Fund

 $ 10,218,817.00

 $     60,528.00

 $ 10,279,345.00

Revaluation

202.4140.000

Salaries & Wages

 $        93,876.00

 $          631.00

 $        94,507.00

202.4140.090

Social Security

 $          5,815.00

 $            40.00

 $          5,855.00

202.4140.091

Medicare Tax

 $          1,361.00

 $            10.00

 $          1,371.00

202.4140.100

Retirement

 $          4,628.00

 $            32.00

 $          4,660.00

202.4140.101

401K

 $             653.00

 $              7.00

 $             660.00

202.4140.321

Postage

 $          2,000.00

 $        (720.00)

 $          1,280.00

Total Revaluation Fund

 $      108,333.00

 $                    -  

 $      108,333.00

Danbury Water Fund

502.7140.000

Salaries & Wages

 $        12,959.00

 $            56.00

 $        13,015.00

502.7140.090

Social Security

 $             803.00

 $              4.00

 $             807.00

502.7140.091

Medicare Tax

 $             188.00

 $              1.00

 $             189.00

502.7140.100

Retirement

 $             639.00

 $              3.00

 $             642.00

502.7140.101

401K

 $               91.00

 $              1.00

 $               92.00

502.7140.311

Training

 $          1,500.00

 $          (65.00)

 $          1,435.00

Total Danbury Water Fund

 $        16,180.00

 $                    -  

 $        16,180.00

Regional Sewer Fund

501.7140.000

Salaries & Wages

 $        10,636.00

 $            45.00

 $        10,681.00

501.7140.090

Social Security

 $             659.00

 $              3.00

 $             662.00

501.7140.091

Medicare Tax

 $             154.00

 $              1.00

 $             155.00

501.7140.100

Retirement

 $             524.00

 $              3.00

 $             527.00

501.7140.101

401K

 $               81.00

 $              1.00

 $               82.00

501.7140.310

Travel

 $          2,000.00

 $          (53.00)

 $          1,947.00

Total Regional Sewer Fund

 $       14,054.00

 $                    -  

 $        14,054.00

 

 

This budget amendment is justified as follows:

To transfer personnel cost contingency funds for the longevity increases for Fiscal Year 2009-10.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

Jail/Emergency Communications/Senior Services - Budget Amendment #72

 

Finance Director Julia Edwards submitted Budget Amendment #72.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Jail

 

 

 

100.4320.000

Salaries and Wages

$622,336.00

$10,670.00

$633,006.00

 

Emergency Communications

 

 

 

100.4325.000

Salaries and Wages

$336,341.00

$705.00

$337,046.00

 

Senior Services

 

 

 

100.5860.030

Salaries & Wages – Perm. P/T

$31,195.00

$1,155.00

$32,350.00

 

Contingency

 

 

 

100.9910.100

Leave Cost

$4,605.00

$(4,605.00)

$00.00

100.9910.000

Contingency

$94,375.00

$(7, 925.00)

$86,450.00

 

           Totals

$1,088,852.00

$00.00

$1,088,852.00

 

This budget amendment is justified as follows:

To transfer funds from Contingency for employee payoffs for vacation, holiday, and comp. time due to resignations, retirement, and dismissal.  Total for payoffs are vacation $5,875, Holiday $6,640, and Comp. Time $15.00.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

EMS, Fire Marshal, GIS/Mapping, Sheriff’s Department, Tax Administration, Natural Resources,  Transfers, Contingency, and Capital Reserve Fund- Budget Amendment #73

 

Finance Director Julia Edwards submitted Budget Amendment #73.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

EMS

 

 

 

100.4370.250

Auto Supplies

$129,000.00

$(32,720.00)

$96,280.00

100.4370.510

Equipment - Non Capitalized

$252,000.00

$5,720.00

$257,720.00

 

Bariatric Stretcher, Radio System Upgrade & Two Pulse Oximeters

 

 

 

 

 

Fire Marshal

 

 

 

100.4340.511

Equipment - Non Capitalized

$19,792.00

$700.00

$20,492.00

 

Computer

 

 

 

 

GIS/Mapping

 

 

 

100.4141.350

Maint. & Repairs - Equipment

$1,500.00

$(1,500.00)

$00.00

100.4141.510

Equipment

$11,000.00

$4,500.00

$15,500.00

 

HP Color Laser Jet Printer

 

 

 

 

Sheriff’s Department

 

 

 

100.4310.250

Auto Supplies

$192,000.00

$(5,400.00)

$186,600.00

100.4310.511

Equipment - Non Capitalized

$44,672.00

$5,400.00

$50,072.00

 

Three (3) Computers

 

 

 

 

Tax Administration

 

 

 

100.4140.311

Training

$2,600.00

$(1,200.00)

$1,400.00

100.4140.511

Equipment - Non Capitalized

$00.00

$3,200.00

$3,200.00

 

Two (2) Computers

 

 

 

 

Natural Resources

 

 

 

100.4960.511

Equipment- Non Capitalized

$00.00

$2,200.00

$2,200.00

 

Computer paid from Dan River 319 Grant

 

 

 

 

Transfers

 

 

 

100.9820.960

Transfer to Capital Reserve

$14,015.00

$27,000.00

$41,015.00

 

Six (6) Computers for EMS Units

 

 

 

 

Contingency

 

 

 

100.9910.000

Contingency

$94,375.00

$(700.00)

$93,675.00

 

           Totals

$760,954.00

$7,200.00

$768,154.00

 

Capital Reserve Fund

 

 

 

201.4370.010

EMS

$00.00

$27,000.00

$27,000.00

201.4141.015

Tax

$8,000.00

$(5,000.00)

$3,000.00

201.9810.000

Transfer to General Fund

$134,948.00

$5,000.00

$139,948.00

                            Totals                                     $142,948.00   $27,000.00    $169,948.00                            

 

This budget amendment is justified as follows:

To transfer funds for the purchase of the equipment listed above.

 

This will result in a net increase of $34,200.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

100.3982.960

Transfer from Capital Reser. Fd

$134,948.00

$5,000.00

$139,948.00

100.3301.420

Dan River 319 Grant

$44,233.00

$2,200.00

$46,433.00

 

          Totals

$179,181.00

$7,200.00

$186,381.00

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

$14,015.00

$27,000.00

$41,015.00

 

           Totals

$14,015.00

$27,000.00

$41,015.00

 

Walnut Cove Senior Center - Budget Amendment #74

 

Finance Director Julia Edwards submitted Budget Amendment #74.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

W.C. Senior Center

 

 

 

204.5861.180

Professional Services

$20,653.00

$10,000.00

$30,653.00

 

           Totals

$20,653.00

$10,000.00

$30,653.00

 

This budget amendment is justified as follows:

To appropriate funding due to a grant received from the Apple Foundation.

 

This will result in a net increase of $10,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

204.3586.453

W. C. Senior Center Fund

$5,000.00

$10,000.00

$15,000.00

 

           Totals

$5,000.00

$10,000.00

$15,000.00

 

Social Services Department - Budget Amendment #75

 

Finance Director Julia Edwards submitted Budget Amendment #75.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.511

Equipment

$6,355.00

$30,000.00

$36,355.00

 

           Totals

$6,355.00

$30,000.00

$36,355.00

 

This budget amendment is justified as follows:

To appropriate funding to purchase computer, and equipment, request has been approved by the State for the equipment purchases. Equipment line item is going to be paid through DSS (MOE) monies which have been approved by the State.

 

This will result in a net increase of $30,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.202

SS County Federal

$00.00

$30,000.00

$30,000.00

 

           Totals

$00.00

$30,000.00

$30,000.00

 

Health Department - Budget Amendment #76

 

Finance Director Julia Edwards submitted Budget Amendment #76.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.261

Office Supplies

$62,363.00

$750.00

$63,113.00

100.5100.320

Supplies

$22,459.00

$500.00

$22,959.00

 

           Totals

$84,822.00

$1,250.00

$86,072.00

 

This budget amendment is justified as follows:

The Health Department’s WIC Program was awarded additional funds to enhance the Breastfeeding Program.  Part of the requirements of the contract addenda states that the BF Peer Counselor will be available by phone 24 hours a day.  The WIC Program would like to purchase a cell phone for the BFPC so that this objective can be met.  Funding will also be used to purchase a locking cabinet to store breast pumps.

 

This will result in a net increase of $1,250.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.226

Breastfeeding Promotional Grant

$20,000.00

$1,250.00

$21,250.00

 

           Totals

$20,000.00

$1,250.00

$21,250.00

 

Health Department - Budget Amendment #77

 

Finance Director Julia Edwards submitted Budget Amendment #77.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5192.260

Departmental Supplies

$5,390.00

$1.783.00

$7,173.00

 

           Totals

$5,390.00

$1,783.00

$7,173.00

 

This budget amendment is justified as follows:

The Health Department’s Food & Lodging Program has been awarded additional funding for Fiscal Year 2009-10 based on their compliance rating which is given for restaurant inspections.

Funding will be used for the purpose of purchasing New Well Kits which have proven to be very costly for Environmental Health.

 

This will result in a net increase of $1,783.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.234

Food & Lodging

$1,500.00

$1,783.00

$3,283.00

 

           Totals

$1,500.00

$1,783.00

$3,283.00

 

Health Department - Budget Amendment #78

 

Finance Director Julia Edwards submitted Budget Amendment #78.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.230

Medical Supplies

$116,142.00

$1,803.00

$117,945.00

100.5100.261

Office Supplies

$62,363.00

$6,400.00

$68,763.00

100.5100.311

Employee Training

$11,760.00

$360.00

$12,120.00

100.5100.320

Telephone

$22,459.00

$2,112.00

$24,571.00

100.5100.352

M&R – Buildings

$00.00

$2,000.00

$2,000.00

100.5100.490

Dues & Subscriptions

$2,450.00

$1,737.00

$4,187.00

100.5100.511

Non Capital Equipment

$13,710.00

$6,600.00

$20,310.00

 

           Totals

$228,884.00

$21,012.00

$249,896.00

 

 

This budget amendment is justified as follows:

The Health Department has received additional state funds for participating in the Random Moment Time Study performed by DMA.   Funding will be used to purchase items that will enhance programs and clinical needs of the Health Department.

 

This will result in a net increase of $21,012.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received and verified through the WIRM Reporting System.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.225

General Aid to County

$83,660.00

$21,012.00

$104,672.00

 

           Totals

$83,660.00

$21,012.00

$104,672.00

 

Health Department - Budget Amendment #79

 

Finance Director Julia Edwards submitted Budget Amendment #79.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.370

Advertising

$3,290.00

$12,420.00

$15,710.00

100.5100.511

Non Capital Equipment

$13,710.00

$6,800.00

$20,510.00

 

           Totals

$17,000.00

$19,220.00

$36,220.00

 

This budget amendment is justified as follows:

The Health Department’s Immunization Program was awarded additional funds for providing seasonal flu vaccine clinics in the schools.  Funding will be used to purchase computers to support the NC Immunization Registry and to do advertising regarding the flu to the communities and parents of school-aged children in the county.

 

This will result in a net increase of $19,220.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received and verified through the WIRM Reporting System.

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.239

Immunization Action Plan Grant

$24,052.00

$19,220.00

$43,272.00

 

           Totals

$24,052.00

$19,220.00

$43,272.00

 

Health Department - Budget Amendment #80

 

Finance Director Julia Edwards submitted Budget Amendment #80.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.000

Salaries & Wages

$1,024,209.00

$(3,200.00)

$1,021,009.00

100.5100.180

Professional Services

$127,000.00

$3,200.00

$130,200.00

 

           Totals

$1,151,209.00

$00.00

$1,151,209.00

 

 

This budget amendment is justified as follows:

To transfer funds to contract a Nutritionist through Nutrition Plus due to a vacancy in WIC.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

Public Buildings/Social Services - Budget Amendment #81

 

Finance Director Julia Edwards submitted Budget Amendment #81.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.510

Equipment

$13,500.00

$1,750.00

$15,250.00

 

Public Buildings

 

 

 

100.4190.350

M&R – Buildings

$40,000.00

$(715.00)

$39,285.00

 

           Totals

$53,500.00

$1,035.00

$54,535.00

 

This budget amendment is justified as follows:

To appropriate and transfer funding for the purchase of HVAC replacement unit for the Social Service’s building.

 

This will result in a net increase of $1,035.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.202

DSS Federal

$1,913,438.00

$938.00

$1,914,376.00

100.3301.413

DSS State

$301,055.00

$97.00

$301,152.00

 

           Totals

$2,214,493.00

$1,035.00

$2,215,528.00

 

Public Buildings - Budget Amendment #82

 

Finance Director Julia Edwards submitted Budget Amendment #82.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Public Buildings

 

 

 

100.4190.350

M&R – Equipment

$40,000.00

$(8,320.00)

$31,680.00

100.4190.590

Improvements

$00.00

$2,000.00

$2,000.00

100.4190.510

Equipment

$00.00

$6,320.00

$6,320.00

 

           Totals

$40,000.00

$00.00

$40,000.00

 

This budget amendment is justified as follows:

To transfer funds for the replacement of a HVAC unit and (7) seven windows at the Arts Council.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

Commitment Letter – Stokes Reynolds Memorial Hospital

 

            Chairman Walker submitted the following proposed commitment letter regarding funding

 

for the operations of Stokes-Reynolds Memorial Hospital, Inc through July 1, 2010 at the

 

March 22nd meeting with a request for approval at the April 12th meeting:

 

Board of Trustees

Stokes Reynolds Memorial Hospital, Inc

 

v  The local government of Stokes County, North Carolina is committed to funding the continuing operations of Stokes-Reynolds Memorial Hospital, Inc. through July 1, 2010   and has agreed to make advances for the fiscal year ending June 30, 2010 for operating and capital purposes

v  Advances must be requested by the Hospital and will only be provided based on cash flow needs of the Hospital.

Jimmy Walker

Chairman of the Stokes County Board of Commissioners

 

Proposed Fiscal Year 2010-11 Criminal Justice Partnership Application for Funding

 

            District Resource Director Tony Hill submitted the annual Criminal Justice Partnership Application

 

for state funding for the upcoming 2010-11 Fiscal Year for the Board’s approval.

 

            A copy of the proposed application is on file with the DRC Director and the Clerk to the Board.  The

 

County is requesting $73,746 CJPP Funding.

 

Vice Chairman Lankford moved to approve the Consent Agenda as submitted. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

            County Manager Bryan Steen noted the following:

 

·         Early College Site is moving along very well

·         County received the water test results which indicate only a  minimal treatment for the water – very good news for the County

 

CenterPoint Human Services – Quarterly Review

 

            Assistant Area Director Kevin Beauchamp noted CEO Betty Taylor was unable to attend

today’s meeting due to a scheduling conflict.

 

            Assistant Director Beauchamp presented the following information:

 

·         Total number of persons served by disability = 826 (unduplicated)

o   Adults = 584

o   Children = 242

·         Mental Health = 60.7% of unduplicated services

·         Critical Access Behavioral Health Agency (CABHA)

o   Beginning July 1, 2010, providers of mental health and substance abuse services must be certified as a CABHA by the Division of MH/DD/SA to deliver State and Medicaid funded services

o   Advantages for Consumers

§  Less fragmentation of services

§  Continuum of services to step treatment up or down

§  Care management availability

§  Increased clinic oversight of services

§  Improved quality of care

o   CABHA providers must have the following on staff:

§  Medical Director

§  Clinical Director

§  QI Director

§  Currently, these positions are not required by the Division of MH/DD/SA to deliver services

o   CABHA can be very costly to the provider

o   CenterPoint feels that CABHA will be an advantage for consumers by improving quality of care

o   CenterPoint feels that Stokes County will not see a decrease in the delivering of services with the CABHA requirement

·         Operating Results YTD thru February 2010

o   Revenue less expenditures = $2,763,831

o   Cash decrease = $(708,792) due to delay in state funding

·         3-party Inpatient Contract

o   Forsyth Medical Center, CenterPoint, & Dept. of Health/Human Services

o   Provides access to separate state funding stream created by NC Legislature for inpatient care at Forsyth Medical Center at no cost to Stokes County

o   Stokes Utilization thru February 2010

§  136 bed days utilized at a cost of  $102,000 (Stokes County     Funding = zero)

·         Old Vineyard Behavioral Health

o   Utilization reduces wait time by law enforcement

o   Local inpatient care benefits consumers and families

o   Stokes County Utilization thru February 28, 2010

§  22 admissions at a cost at $92,612 (Stokes Funding=$58,333)

 

 

 

Assistant Director Beauchamp noted there could be a possible 5-7% cut in state funding in

 

the upcoming budget.

 

Chairman Walker, on behalf of the Board, expressed appreciation to Assistant Director

 

Beauchamp for his report.

 

Presentation – Engineering Study – Water & Sewer Planning Grant – Meadows Property

 

            County Manager Bryan Steen noted that the presentation by Mr. Lester is a requirement

 

to close out the Rural Center Grant.

 

Mr. Bill Lester, Hobbs, Upchurch and Associates, presented the following Engineering

 

Study regarding water and sewer to the Meadows property:

 

(Copies of the executive summary have been provided to Board members with a complete copy of the Engineering Study presented to Public Works Director Mark Delehant and County Manager Bryan Steen)

 

·         Planning Grant was received from the North Carolina Rural Center in April of 2009 to provide alternatives for extending water and sewer service to the Forsyth Technical Community College and Stokes County Campus Early College site

·         Additional items to be completed were a Capital Improvement Plan for the Danbury Water and Sewer System and a Water and Sewer rate analysis for the Danbury Systems

·         Water System Alternatives considered:

o   Interconnection with Stokes Water and Sewer Authority Water System (cost for service to site only = $5,325,000)

o   Interconnection with the Town of Walnut Cove Water System (cost for service to site only = $2,431,000)

o   Interconnection with the Town of Danbury System (cost for service to site only = $2,477,000)

o   On-site well system (cost for service to site only = $685,000) (preferred)

·         Costs to provide service to the NCDOT maintenance offices and existing businesses near the intersection of Dodgetown Road/HWY 8&89 were considered separately

·         Long term goal is recommended that the water system serving the site be connected to the Danbury Water System; however, the initial project needs the preferred alternative #4 (on-site well system which is underway)

·         Sewer System Alternatives Considered:

o   Discharge to the Town of Walnut Cove Sewer System (cost for service to site only = $2,259,000)

o   Discharge to the Danbury/Stokes Sewer System with Force Main and Gravity Sewer (cost for service to site only = $1,351,000) (preferred)

o   Discharge to the Danbury/Stokes Sewer System with Force Main only (cost for service to site only = $1,200,000)

o   On-site Treatment with Surface Water Discharge (cost for service to site only = $1,354,000)

·         Preferred sewer alternative is Sewer  #2 – Discharge to the Stokes County/Danbury Water Discharge

·         Additional alternatives for service to NCDOT & businesses, to Meadows community for both water and sewer are included in the executive summary

·         Estimated cost (preferred) to provide water and sewer service to the project area totals approximately $2,036,000 and includes construction, construction contingency, engineering design, construction administration, and inspection

·         Sufficient water and sewer users currently are not available to make the proposed project financially self-sufficient

·         Most attractive funding sources for the proposed project are the North Carolina Rural Center and the US Department of Agriculture (USDA) Rural Development (RA)

·         Capital Improvement Plan –  proposed 1-5 year capital water projects estimated at $1,275,000

·         Capital Improvement Plan – proposed 6-20 year capital water projects estimated at $8,018,250

·          Capital Improvement Plan –  proposed 1-5 year sewer water projects estimated at $1,665,000

·         Capital Improvement Plan – proposed 6-20 year capital water projects estimated at $1,623,250

·         Capital Improvement Plans can provide the county with a plan to appropriate the necessary funds for needed repairs, system upgrades and service expansion required to ensure reliable service to residents of the Town of Danbury and Stokes County and can help to acquire grant funding

·         Water and Sewer Rate Analysis provides a review of the existing customer base, usage, operation expenses, and revenues to make recommendations on the water and sewer structure

·         Engineer Study also helped Public Works Director Delehant prepare a proposed  grease control ordinance for the Board’s consideration

 

The Board discussed the executive summary with Mr. Lester.

 

Commissioner Carroll confirmed with Mr. Lester that the estimated cost for the proposed 

 

(preferred) water and sewer projects would cost approximately $2,036,000.

 

            Vice Chairman Lankford confirmed with Mr. Lester that the estimated cost for the

 

proposed (preferred) water and sewer projects costing an estimate $2,036,000 would be the

 

starting point for grant applications.

 

            Mr. Lester discussed the sewer system with force main only and force main/gravity.

 

Manager Steen noted that the use of force main would not allow local businesses to connect.

 

            Chairman Walker noted the need to consider regional systems which could help in acquiring

 

funding.  Mr. Lester agreed regional systems can help in acquiring grants.

           

            Chairman Walker expressed the Board’s appreciation for the presentation.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Early College – Update

 

            County Manager Bryan Steen requested the Board allow Danny Stovall to present a short

 

power point presentation update regarding the Early College Site Project.

 

            The Board unanimously agreed to allow Mr. Stovall to present the Early College Site Project

 

update.

 

            Mr. Stovall presented the Board with a power point presentation of the Early College Site

Project.

 

            The Board expressed their appreciation for the update.

 

Tax Administration Report – March 2010

 

Tax Administrator Jake Oakley presented the following informational data:

 

Fiscal Year 2009-10

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(20,702,277.00)

$19,967,751.74

 

$734,525.26

 

 

 

 

 

Prior Taxes 93-08 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$ 600,000.00

$600,425.26

    $425.26

EMS Collections

 

 

 

 

Total Collected

(03-01-10/03-31-10)

         $17,115.65

 

 

 

Total Collected

(07-01-09/6-30-10)

         $80,509.82

 

 

 

Delinquent accounts received from EMS (March 2010)

43 accounts = $20,352.07

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

 

Audit Dates

Accts

Value

Due

 

03-01-10/03-31-10

17

$327,961

$3,043.54

 

 

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

 

Audit Dates

Accts

Value

Due

 

03-01-10/03-31-10

0

$00.00

$00.00

 

 

Motor Vehicle Release Report

Accounts

Total Value

 

Audit Dates

 

 

 

03-01-10/03-31-10

40

$1,319.61

 

 

 

 

 

Motor Vehicle Refund Report

Accounts

Total Accounts

 

Audit Dates

 

 

 

03-01-10/03-31-10

4

$109.74

 

Number billed for Mar. 2010

3397

 

 

 

 

 

Garnishment Totals

 

 

 

 

Month

Total Accounts

Original Levy Amt

Collected Amt

 

 F/Year 2009-10

 

(July 1 – June 30)

1600

$324,966.31

$290,459.50

 

March-2010

116

$87,883.26

$53,360.68

 

 

Interstate Collection Report

Collection

Total Collected

Cumulative total Collected (to date)

NC Debt Setoff 

 $16,110.37

Cumulative total Collected (to date)

 Motor Vehicles

 $30,271.32

  Cumulative total Collected (to date)                               Property Taxes                                $4,931.04

  Cumulative total Collected (to date)                                       EMS                                        $16,522.60

  Cumulative total Collected (to date)                               All Categories                                $67,522.60

 

Tax Administrator Oakley presented the following Real and Personal Property Release

 

(March 2010) which is less than $100 for the Board’s review:

   

Releases (Real and Personal Property)

Less than $100–March 2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Thelma Brewer

09A155894364.09

$69.65

Total Amount

         $69.65

 

Tax Administrator Oakley presented the following Present-Use Late Applications for the

 

Board’s consideration:

 Name

Parcel Number

Acreage

 J. C. Campbell                               598304645639                          35.59   Agricultural-Woodland has been under

 Katherine Campbell                                                                            Forestry since 1988 and now qualifies for the

  Agricultural Deferment also

 

Tax Administrator Oakley presented the following Exempt Property Late Application:

 

·         Mountain Top Youth Camp

o   Parcel #599600302773 =1.86 acres

o   Parcel #599600301274 =1.49 acres

o   Parcel #599600209446 =  .59 acre

o   Parcel #599600207134 =  .65 acre

·         Mountain Top Youth Camp already owns over 180 acres that has been exempt for many years, the above small recently acquired parcels are not part of their camp.

 

Tax Administrator Oakley noted the Tax Office recommends approval of the Exempt

 

Property Late Application for Mountain Top Youth Camp.

 

Tax Administrator Oakley presented the following Discovery Appeal  - Gabriel Juan

 

Chavez: (14x70 Single Wide Mobile Home)

 

·         Mr. Gabriel Juan Chavez is requesting a refund/release covering a portion of a discovery billing for the years 2005-2008 and an annual billing for 2009 covering a 14x70 single wide mobile home

·         Owner listed a 1998 mobile home for the years 2005-2008 but in February 2010 presented a title to the Tax Office showing that the dwelling was actually a 1991 model

·         Mr. Chavez is requesting a refund/release of the taxes relating to the difference in value between a 1998 and a 1991 model for the years of 2005-2009

·         Tax Office contacted Mr. Kirk Boone of the NC Department of Revenue regarding this matter

·         All requirements of NCGS 105-312 were met (signed listing forms stating a 1998 model and no appeal was filed within the required 30 days)

·         Mr. Boone recommends a denial of this taxpayer’s request

·         Tax Office concurs with a recommendation of denial for Mr. Chavez’s request

 

Tax Administrator Oakley recommends approval of the following: 

·         Present-Use Value Late Applications

·         Late Application for Exempt Property – Mountain Top Youth Camp

 

Tax Administrator Oakley recommends denial of the following:

·         Discovery Appeal – Gabriel Juan Chavez

 

The Board had no issues with the requests presented by Administrator Oakley.

 

Tax Administrator Jake Oakley requested direction from the Board regarding the 2%

 

discount for early payment of annual tax bills (real/personal) prior to September 1, per             

 

NCGS 105-360(c).

 

Tax Administrator Oakley noted the following:

·         Unless the Board chooses to alter the 2% early payment discount, no action will be needed

·         Any amendment to the existing policy must be approved by the Board before May 1st

·         New or revised schedules must be submitted to the Property Tax Division for approval and then published once in a newspaper

 

The Board discussed the 2% early payment discount with Administrator Oakley.

 

The Board unanimously agreed to continue the 2% early payment discount.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

following items on the April 26th Consent Agenda:

 

·         Present-Use Value Late Applications

·         Late Application for Exempt Property – Mountain Top Youth Camp

·         Discovery Appeal – Gabriel Juan Chavez

 

Proposed Resolutions – Delegate Approval of Pyrotechnics Permits to the Town of Walnut and the City of King

 

            Fire Marshal Frankie Burcham presented the following proposed Resolutions for the

 

Board’s consideration:

 

Resolution of Approval by the Stokes County Board of Commissioners

to Delegate the Approval of Pyrotechnics Permits to the City of King

 

WHEREAS, House Bill 701 and Senate Bill 563 have ratified General Statutes 14-410 and 14-413 to improve pyrotechnic safety in North Carolina; and

 

WHEREAS, General Statute 14-413 (a1) provides that a board of commissioners may authorize the governing body of any city in the county to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions; and,

 

WHEREAS, the resolution granting the authority to the city shall remain in effect until withdrawn by the board of commissioners adopting a subsequent resolution withdrawing the authority; and

 

WHEREAS, this ratification became effective February 1, 2010.

 

NOW, THEREFORE BE IT RESOLVED THAT the Stokes County Board of Commissioners authorizes the governing body of the City of King to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions.

 

Approved and adopted the ____ day of ________, 2010.

 

_________________________________                  ________________________________

Chairman Jimmy Walker                                        Vice Chairman Ernest Lankford

_________________________________                  ________________________________

Commissioner J. Leon Inman                                  Commissioner Ron Carroll

_________________________________

Commissioner Stanley Smith

Attest:

_________________________________

Darlene M. Bullins

Clerk to the Board                                                                                                                 

 

Resolution of Approval by the Stokes County Board of Commissioners

to Delegate the Approval of Pyrotechnics Permits to the Town of Walnut Cove

 

WHEREAS, House Bill 701 and Senate Bill 563 have ratified General Statutes 14-410 and 14-413 to improve pyrotechnic safety in North Carolina; and

 

WHEREAS, General Statute 14-413 (a1) provides that a board of commissioners may authorize the governing body of any city in the county to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions; and,

 

WHEREAS, the resolution granting the authority to the city shall remain in effect until withdrawn by the board of commissioners adopting a subsequent resolution withdrawing the authority; and

 

WHEREAS, this ratification became effective February 1, 2010.

 

NOW, THEREFORE BE IT RESOLVED THAT the Stokes County Board of Commissioners authorizes the governing body of the Town of Walnut Cove to issue permits pursuant to the provisions of General Statute 14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions.

 

Approved and adopted the ____ day of _________, 2010.

 

_________________________________                  ________________________________

Chairman Jimmy Walker                                        Vice Chairman Ernest Lankford

_________________________________                  ________________________________

Commissioner J. Leon Inman                                  Commissioner Ron Carroll

_________________________________

Commissioner Stanley Smith

 

Attest:

_________________________________

Darlene M. Bullins

Clerk to the Board   

 

            Fire Marshal Burcham noted the following:

 

·         Recent change in House Bill 701 and Senate Bill 563 has ratified General Statutes 14-410 and 14-413 to improve pyrotechnic safety in North Carolina due to the  tragedy involving pyrotechnics

·         GS 14-413 provides that a Board of Commissioners may authorize the governing body of any city in the county to issue permits pursuant to the provisions of GS     14-413 for pyrotechnics to be exhibited, used, or discharged within the corporate limits of the city for use in connection with the conduct of concerts or public exhibitions

·          Ratification became effective February 1, 2010

·         Both the City of King and Town of Walnut Cove have concurred that they would like for the Board to Delegate the Approval of Pyrotechnics Permits

·         Town of Danbury and the remaining  parts of Stokes County will remain the same, pyrotechnics permits would be approved by the County Fire Marshal

·         No major changes for the public, the pyrotechnic technicians will see the most changes

·         County Attorney Powell has reviewed and approved the proposed resolutions

 

Fire Marshal Burcham requested the Board approve the proposed Resolutions.

 

The Board had no issues with Fire Marshal Burcham’s request.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on the April 26th Consent Agenda.

 

Proposed Resolution – Opposing Involuntary Annexation in North Carolina

 

            Chairman Walker opened discussion regarding recent approved Resolutions received from

 

other counties Supporting Legislation Against Involuntary Annexations.

 

            Chairman Walker requested if there was any interest from the Board to consider a

 

Resolution in Support of Legislation Against Involuntary Annexation.  Chairman Walker noted

 

that he opposes involuntary annexation.

 

            The Board discussed the item.

 

            Commissioner Carroll noted that County Commissioners have no control over annexation

 

and should let the state and cities deal with that issue; commissioners should focus on their areas of

 

responsibility.

 

            Commissioner Inman stated he opposes involuntary annexation and did agree with

 

Commissioner Carroll.  Vice Chairman Lankford and Commissioner Smith agreed it deals with 

 

states and municipalities.

 

            Chairman Walker, with full consensus of the Board, noted that the Board of Commissioners

 

have no interest in pursuing this issue.

 

Proposed Bids – Health and Dental Coverage for Fiscal Year 2010-11

 

            Manager Bryan Steen presented the following proposed bid information:

 

·         This year, the County issued an Invitation for Proposal (IFP) for group health and dental benefits to six vendors

·         Six vendors responded that they could not provide a competitive bid this year

 

Health Insurance

NCACC –CIGNA provided the following quotes:

 

Insurance Provider

Rate

Estimated County

 

HMO

Increase

Annual Increase

 

 

 

 

 

NCACC-CIGNA Renewal-Current Plan

4.2%

$50,517.12

 

Alternate 1

3.1%

$37,887.84      

 

Alternate 2

3.0%

$36,594.48

 

 

 

 

 

 

 

 

 

v  Renewal- Current Plan – 4.2% increase would give the County employees the same exact coverage – no changes

v  Alternate 1 - 3.1% increase changes the current $150 co-pay for an emergency room visit to $250

v  Alternate 2 - 3.0% increase changes the current $25/$40 co-pays for prescription drugs to $30/$45

 

Administration recommends selection of Alternate 1 for the upcoming fiscal year for the following reasons: (only change will be a $100 increase in the co-pay when utilizing services in the ER)

 

Dental Insurance

 

NCACC –CIGNA provided the following quotes:

 

Dental

Rate

Estimated County

 

 

Increase

Annual Increase

 

 

 

 

 

NCACC-CIGNA

Renewal –Current Plan

3.5%

$2,377.20

 

Alternate 1

1.%             

   $950.88

 

 

Administration recommends maintaining the current level of coverage with NCACC-CIGNA for the upcoming fiscal year for the following reasons:

 

o   Administration has received several comments from county employees that our current CIGNA plan is paying a lot better than the previous Ameritas Plan

o   Orthodontics is a very expensive procedure and the $1,000 lifetime maximum is a very valuable benefit for the employee

 

Last year, the County saved an additional $5,490 by participating in all three NCACC insurance

 

pools and is estimated to save around the same amount if participating in all three pools this year.

 

The Board discussed the proposed bids with Manager Steen and Personnel Officer Darlene

 

Bullins.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item on

 

the April 26th Action Agenda.

 

Proposed Budget Work Sessions/Public Hearing Schedule for Fiscal Year 2010-11 Budget

 

            Chairman Walker opened discussion regarding possible dates for the upcoming

 

Budget Work Sessions and Public Hearing for the proposed Fiscal Year 2010-11 budget:

 

            The Board discussed the following dates:

 

            Public Hearing: Tuesday, June 8th at 7:00 pm (large courtroom)

            Work Sessions:  Wednesday, June 9th at 1:00 pm

                                        Thursday, June 10th at 1:00 pm

                                        Wednesday, June 16th at 9:00 am

                                        Thursday, June 17th at 4:00 pm

                                        Tuesday, June 22nd at 9:00 am

                                        Wednesday, June 23rd at 4:00 pm

                                        Thursday, June 24th at 9:00 am   

 

            The Board unanimously agreed to meet with the Board of Education.

 

            The Board discussed meeting with the Board of Education on June 17th.   Clerk to Board

 

Bullins requested if June 17th did not work for the Board of Education, could the joint meeting be

 

either June 16th or June 22nd.   The Board had no issues with using the June 16th or June 22nd dates

 

for a Board of Education joint meeting.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the tentative

 

dates on the April 26th Consent Agenda.

 

Proposed Grant – Day Care Facility

 

            Vice Chairman Lankford reiterated the need to proceed with grant applications for

 

requesting funding to renovate a county owned facility that could be used for a business that could

 

create jobs with no county funding.  Vice Chairman Lankford noted that the issue had been

 

previously discussed by the Board at several meetings since the closing of the Day Care Center in

 

September 2009, which was located at Stokes Reynolds Memorial Hospital.

 

Vice Chairman Lankford also noted that if renovated, the county could receive revenue from

 

renting the building and that one of the Board’s 2010 Goals recently adopted was to put high

 

priority on grant applications.

 

            Manager Steen, as requested by the Board, provided the Board with information regarding

 

the NC Rural Center Building Reuse Grant.

 

            Chairman Walker opened the floor for discussion.

 

            Commissioner Inman confirmed that when the Day Care Center was originally opened,

 

the hospital managed and operated the Day Care Center providing a facility that offered day

 

care services for hospital and county employees.

 

            The Board further discussed the issue.

 

            Commissioner Smith, who had no issues with applying for grants, noted that one of the

 

grants is tied to job creation which would place the County liable if the business failed. 

 

Commissioner Smith suggested possibly incorporating the job creation liability into a lease

 

agreement with the business who submits the required business plan with the application.

 

            Commissioner Carroll confirmed with Manager Steen that the County did not incur

 

any cost for renovations with the lease agreement with Artist Way.

 

            Commissioner Carroll reiterated the issues were that the County had not looked at the

 

County’s long term space needs (possibly needing the building) and no outreach has been

 

undertaken to see if there was any other business that has an interest in leasing the facility.

 

            Commissioner Carroll suggested starting with the Economic Development Commission to

 

do some type of outreach to see if there is any interest from any other type of business other than

 

day care.

 

            Manager Steen noted that the application process had been put on hold waiting for

 

direction from the Board.  Manager Steen noted the need to also contact HMC to see if they

 

have any need for the facility.

 

            Chairman Walker requested what was the pleasure of the Board concerning the proposed

 

grants for renovating the county owned facility.

 

            Commissioner Lankford moved to start the grant application process.

 

            Commissioner Carroll noted the motion was out of order.

 

            Commissioner Lankford moved to place the item on today’s Action Agenda due to the

 

next grant cycle begins May 4th.  Commissioner Carroll seconded and the motion carried

 

unanimously.

 

            Chairman Walker directed the Clerk to place the item on today’s Action Agenda.

 

Further Discussion – Scheduling Public Hearing Regarding Stokes-Reynolds Memorial Hospital, Inc.

 

            Commissioner Carroll started the discussion with presenting the following possible

 

options regarding Stokes Reynolds Memorial Hospital, Inc.

 

·         Possible combination of 712 options (based on separating the three very distinct components = hospital, JRJones, and long term care)

·         Option - Go back to the original concept – county owns and operates all components as a government agency

·         Option - Lease the hospital to a private agency (no public involvement or subsidy)

·         Option - Lease to private agency and provide some level of public subsidy

·         Option – Lease to private agency to operate and the county assumes responsibility for the operating losses if any

·         Option – Continue to own the hospital and employ a private management agency to operate the facilities for the County

·         Option – Spin-off the entire operation as an independent, self governing, non-profit corporation

·         Option – Sell the operation to a private agency

·         Option – Close the doors and get out of the hospital business

 

Commissioner Carroll noted that there could be other options.

 

Commissioner Inman noted the Board needed to present all available information to the

 

public regarding the possible options.

 

            Vice Chairman Lankford emphasized that the public needs to know that it is this Board’s

 

intent to continue to provide health care accessibility to county citizens in some form or fashion.

 

            Commissioner Smith noted that the public needs to know (if available) the cost for the

 

options in order to provide input to the Board.

 

            Chairman Walker reiterated the Public Hearing is scheduled for May 27th at 7:00 pm

 

in the large courtroom.

Commissioner Carroll reiterated the need to place the item on each agenda until the public

 

hearing simply for the purpose of getting options on the table that the Board has identified so that

 

they can be pulled together to present at the public hearing.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on the April 26th Discussion Agenda.

 

Job Vacancy

 

            Manager Steen submitted the following request from Health Director Josh Swift

 

to fill the following recent vacated Public Health Nurse II position:

 

·         Public Health Nurse II (Funded 100% by Northwest Community Care Network)

 

Health Director Swift noted in his correspondence to the Board the duties include home

 

visits throughout the county and case management to the most vulnerable residents.

           

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on today’s Action Agenda.

 

Appointments – Board of Health

 

            Chairman Walker announced the vacancy of an at large appointment on the Board of Health

 

due to the appointment of Jerry Mitchell to the unexpired Professional Engineer position.

 

Chairman Walker noted the at large appointment has been advertised in the Stokes News and on

 

the County’s website.

 

            Chairman Walker noted the County had received an application from David Smith who

 

desires to fill the unexpired at large appointment.

 

            Commissioner Inman nominated David Smith.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

item on April 26th Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Stokes County Board of Health

 

            Chairman Walker noted Cheryl Ferguson was nominated at the March 22nd meeting

 

to fill the unexpired term of the at large appointment (optometrist appointment designated as an at

 

large appointment).

 

            Chairman Walker polled the Board:

 

            Commissioner Smith:  Cheryl Ferguson

            Commissioner Inman:  Cheryl Ferguson

            Chairman Walker:  Cheryl Ferguson

            Vice Chairman Lankford:  Cheryl Ferguson

            Commissioner Carroll:  Cheryl Ferguson

 

            Chairman Walker noted the Board unanimously appointed Cheryl Ferguson to fill the

 

unexpired term of the at large appointment on the Board of Health.

 

Proposed Grant – Day Care Facility

 

            Chairman Walker entertained a motion regarding the submission of grants for renovations to

 

a county owned facility for a day care operation which was discussed at today’s meeting.

 

            Vice Chairman Lankford moved to make grant applications to renovate a county owned

 

facility for the purpose of day care services.  Commissioner Inman seconded and the motion

 

failed (2-3) with Commissioner Carroll, Chairman Walker, and Commissioner Smith voting against

 

the motion.

 

Commissioner Carroll moved to direct the County Manager and appropriate staff to evaluate

 

the county’s possible needs for that building for county agencies and request the Economic

 

Development Director and Economic Development Commission to do some type of outreach to

 

determine if there is interest from any entrepreneurs or other businesses in possibly using that

 

building if the Board decides to make it available for private use.  Commissioner Smith seconded

 

the motion.

            The Board further discussed the item.

 

Commissioner Inman reiterated the Manager needs to contact HMC to see if they have any

 

interest in using the facility.

 

Chairman Walker questioned if the interested day care provider understands the potential

 

cost for renting the facility.  Manager Steen reiterated that no further action had been done, waiting

 

for direction from the Board.  The Board discussed using an estimated figure of $8 a square foot if

 

providers call requesting information about the rental fee.

 

The motion carried (4-1) with Vice Chairman Lankford voting against the motion.

 

Job Vacancy

 

            Chairman Walker entertained a motion regarding the PHNII job vacancy presented

 

by Manager Steen at today’s meeting.

 

            Commissioner Smith moved to honor the request from Health Director Josh Swift

 

to fill the PHNII position funded by the Northwest Community Care Network.  Commissioner

 

Carroll seconded and the motion carried unanimously.

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker

 

entertained a motion to adjourn the meeting.

 

Commissioner Inman moved to adjourn the meeting.   Vice Chairman Lankford seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman