STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    MARCH 22, 2010

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

March 22, 2010 at 6:00 pm with the following members present:

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Economic Development Director Alan Wood

                                                Support Services Supervisor Danny Stovall

 

                                                                                   

Chairman Jimmy Walker called the meeting to order.

 

Commissioner J. Leon Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Walker entertained a motion to approve or amend the March 22, 2010

 

Agenda.

 

            Commissioner Inman moved to approve the March 22, 2010 Agenda as submitted. 

 

Vice Chairman Lankford seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during public comments.

 

Rick Marshall

Surry County Resident

 

Mr. Marshall introduced himself and informed the Board of his candidacy for the North Carolina Senate.

 

CONSENT AGENDA

 

Chairman Walker entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

  • Minutes of February 23, 2010
  • Minutes of March 1, 2010
  • Minutes of March 8, 2010
  • Minutes of March 11, 2010

 

Social Services - Budget Amendment #66

 

Finance Director Julia Edwards submitted Budget Amendment #66.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.315

Medicaid Transportation

$300,000.00

$110,000.00

$410,000.00

 

           Totals

$300,000.00

$110,000.00

$410,000.00

 

This budget amendment is justified as follows:

To appropriate additional funding for Medicaid Transportation which is 100% federal and state funding.

 

This will result in a net increase of $110,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this

fiscal year.

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.202

SS County Federal

$1,842,378.00

$71,060.00

$1,913,438.00

100.3301.203

SS County State

$262,115.00

$38,940.00

$301,055.00

 

           Totals

$2,104,493.00

$110,000.00

$2,214,493.00

 

Capital Projects - Budget Amendment #67

 

Finance Director Julia Edwards submitted Budget Amendment #67.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Projects Fund

 

 

 

400.5918.601

Construction

$126,751.00

$3,000.00

$129,751.00

 

 

$126,751.00

$3,000.00

$129,751.00

 

Capital Reserve Fund

 

 

 

201.4160.000

Superior Court

$18,997.00

$(3,000.00)

$15,997.00

201.9840.000

Transfer to Capital Projects Fd

$100,000.00

$3,000.00

$103,000.00

 

           Totals

$118,997.00

$00.00

$118,997.00

 

This budget amendment is justified as follows:

To transfer funds for carpet replacement in the Grand Jury Room, Old District Attorney Suite, and Community Services Office for the relocation of Clerk of Court offices.

 

This will result in a net increase of $3,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Projects Fund

 

 

 

400.3982.003

Transfer from Capital Reserve

$100,000.00

$3,000.00

$103,000.00

 

           Totals

$100,000.00

$3,000.00

$103,000.00

 

Sheriff’s Department - Budget Amendment #68

 

Finance Director Julia Edwards submitted Budget Amendment #68.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.320

Telephone/Postage

$13,500.00

$1,577.00

$15,077.00

 

           Totals

$13,500.00     

   $1,577.00

$15,077.00

 

This budget amendment is justified as follows:

To appropriate funding to purchase an air card and 24 months’ service for use outside of the office.

 

This will result in a net increase of $1,577.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.413

State Fines/Forfeitures

$630.00

$1,577.00

$2,207.00

 

           Totals

$630.00

$1,577.00

$2,207.00

 

Tax Administration Report – February 2010

 

Tax Administrator Jake Oakley presented the following Real and Personal Property Refund

 

(February 2010) which is more than $100 at the March 8th meeting with a request for approval

 

at the March 22nd meeting: (Tax Administrator Oakley recommended approval of the Refund)

   

Refund (Real and Personal Property)

More than $100–February 2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

S and C Pools

09A599111678061

$779.40

Building destroyed in 2008

Total Amount

$779.40

 

Tax Administrator Jake Oakley presented the following Real and Personal Property Releases

 

(February 2010) which are more than $100 at the March 8th meeting with a request for approval at

 

the March 22nd meeting: (Tax Administrator Oakley recommended approval of the Releases)   

 

Releases (Real and Personal Property)

More than $100– February 2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Glenn Tuttle

09A599302870420

$166.25

(approved Elderly Exemption)

Marianne Northington

09A696206393321

$2,752.00

By court action on 12-10-09, the Town of Walnut Cove became the owner by eminent domain as of 05-02-08

Greg Anderson

08A155912676.06

$147.08

SWMH was repossessed  by Vanderbilt on 11-30-07

Anthony Sisk

09A155925009.04.1

$628.93

SWMH listed & taxed in Forsyth County

Anthony Sisk

09A66975.04.1

$320.00

SWMH listed & taxed in Forsyth County

Richard Turner

09A75313.09.1

$153.09

SWMH in Forsyth County

Total Amount

     $4,167.35

 

Tax Administrator Jake Oakley presented the following Present-Use Value Late

 

Applications (February 2010) at the March 8th meeting with a request for approval at the March 22nd

 

meeting: (Tax Administrator Oakley recommended approval of the Present-Use Value Late Applications)

 

Name

Parcel Number

Acreage

 Bettie Sheff Heirs                         690900429509                           51.7     Forestry-land in family for many years

 Allen & Carolyn Venable             691700365203                          44.81    Forestry-owned the land since 2004

 Polly Anna Stewart                        597504518866                         11.16    Agriculture-owned land for years-farming land

 Kent & Pamela Fulp                     690900347053                         15.36   Agriculture-other property under the program

 Jason & April Pendleton                603100904569                         23.87   Agriculture-other property under the program

 Robert & Judy Griffin                    597415741486                         13.0     Agriculture-owned land since 2003

 

 

Tax Administrator Jake Oakley presented the following Motor Vehicle Appeal from

 

Mr. Jimmy Darrell Roach at the March 8th meeting with a request for approval at the March 22nd

 

meeting: (Tax Administrator Oakley recommended approval of the Motor Vehicle Appeal)

 

·         Request the value for the 1999 Tesh Trailer be changed to $1,500 instead of $5,000 and the amount of $23.28 be released

 

Tax Administrator Jake Oakley presented the following Personal Property Tax Release from

 

Terry and Myrtle Allen at the March 8th meeting with a request for approval at the March 22nd

 

meeting: (Tax Administrator Oakley recommended approval of the Personal Property Tax Release)

 

·         Bill #10A440.09.1($212.45)

·         Mr. & Mrs. Allen purchased .73 acres of land which contained a single wide mobile home that had never been listed by the former owners

·         Mr. & Mrs. Allen listed the home for calendar year 2010

·         As the prior owners no longer own the home (personal property), no enforced collection can be implemented against them

·         Request the bills covering 2005-2009 be removed from the tax scroll(NCGS 105-312(k)

·         NCGS 105-321(k) (Discovery Property) gives the Board of Commissioners power to “compromise, settle, or adjust the county’s claim for taxes arising therefrom”

 

Tax Administrator Jake Oakley presented the following Leasehold Personal Property Tax

 

Release at the March 8th meeting with a request for approval at the March 22nd meeting: (Tax

 

Administrator Oakley recommended approval of the Leasehold Personal Property Tax Release)

 

·         Bill #97A1997000244 ($145.70)

·         Bill #96A1996000419 ($147.92)

 

Tax Administrator Oakley noted that the 1996 and 1997 bills most likely cover leasehold

 

property that cannot be identified or located and since these bills are over (10) years old, no

 

enforcement of collection can be implemented.  The Tax Department is requesting, under NCGS

 

105-378 that the bills be removed from the tax scroll.

 

Proposed Proclamation – Spring 2010 Litter Sweep Roadside Cleanup

 

            County Manager Bryan Steen presented the following proposed Proclamation – Spring 2010

 

Litter Sweep Roadside Cleanup:

 

2010 SPRING LITTER SWEEP

 

PROCLAMATION

 

STOKES COUNTY

 

WHEREAS, the North Carolina Department of Transportation organizes an annual spring statewide roadside cleanup to ensure clean and beautiful roads in North Carolina; and

 

WHEREAS, the spring 2010 LITTER SWEEP roadside cleanup will take place April 17th – May 1 , 2010 and encourages local governments and communities, civic and professional groups, businesses, churches, schools, families and individual citizens to participate in the Department of Transportation cleanup by sponsoring and organizing local roadside cleanups; and

 

WHEREAS, Adopt-A-Highway volunteers, Department of Transportation employees, Department of Correction inmates and community service workers, local government agencies, community leaders, civic and community organizations, businesses, churches, schools, and environmentally concerned citizens conduct annual local cleanup during LITTER SWEEP and may receive certificates of appreciation for their participation; and

 

WHEREAS, the natural beauty of our County and a clean environment are sources of great pride for all Stokes County residents, attracting tourists and aiding in recruiting new businesses; and

 

WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides, emphasize the importance of not littering, and encourage recycling of solid wastes; and

 

WHEREAS, the spring 2010 Litter Sweep cleanup will celebrate the 22nd anniversary of the North Carolina Adopt-A-Highway program and its 5,750 volunteer groups that donate their labor and time year round to keep North Carolina’s roadsides clean; and

 

WHEREAS, the Litter Sweep cleanup will be a part of educating the children of Stokes County regarding the importance of a clean environment to the quality of life  in Stokes County;

 

NOW, THEREFORE, BE IT RESOLVED, the Stokes County Board of Commissioners, do hereby proclaim April 17th - May 1, 2010, as “LITTER SWEEP” time in Stokes County and encourage citizens in Stokes County to take an active role in making their communities cleaner.

 

Adopted by the Stokes County Board of Commissioners this 22nd day March, 2010.

                   

 _________________________________                 ________________________________

Chairman Jimmy Walker                                        Vice Chairman Ernest Lankford

 

_________________________________                  ________________________________

Commissioner J. Leon Inman                                  Commissioner Ron Carroll

 

_________________________________

Commissioner Stanley Smith

 

Attest:

 

_________________________________

Darlene M. Bullins - Clerk to the Board

 

            Manager Steen requested the approval of the Board.

 

Proposed Proclamation – Child Abuse Prevention Month – April 2010

 

            DSS Director Jan Spencer presented the following proposed Proclamation – Child Abuse

 

Prevention Month – April 2010:

CHILD ABUSE PREVENTION MONTH

Proclamation

Whereas, preventing child abuse and neglect is a community problem affecting both the current and future quality of life of a community;

 

Whereas, child maltreatment occurs when people find themselves in stressful situations, without community resources, and do not know how to cope;

 

Whereas, 772 children were reported as allegedly abused and neglected in Stokes County in 2009;

 

Whereas, 142 children were substantiated as abused and neglected in Stokes County in 2009;

 

Whereas, the majority of child abuse cases stem from situations and conditions that are preventable in an engaged and supportive community;

 

Whereas, child abuse and neglect can be prevented by making sure each family has the support they need to raise their children in a healthy environment;

 

Whereas, child abuse and neglect not only cause immediate harm to children, but are also proven to increase the likelihood of criminal behavior, substance abuse, health problems such as heart disease and obesity, and risky behaviors such as smoking;

 

Whereas, all citizens should become involved in supporting families to provide safe, nurturing environments for their children giving them the opportunity to grow up to be caring, contributing members of the community;

 

Whereas, effective child abuse prevention problems succeed because of partnerships created among social service agencies, schools, faith communities, civic organizations, law enforcement agencies, and the business community.

 

Therefore, we, the Commissioners of Stokes County, North Carolina do hereby proclaim April as Child Abuse Prevention Month in Stokes County and call upon all citizens, community agencies, faith groups, medical facilities, elected leaders and businesses to increase their participation in our efforts to support families, thereby preventing child abuse and strengthening the communities in which we live.

 

Adopted this 22nd day of March, 2010.

                                                                                                                                                           

Chairman Jimmy Walker                                        Vice Chairman Ernest Lankford

                                                                                                                                                           

Commissioner J. Leon Inman                                  Commissioner Ron Carroll                         

                                                                                    Attest:

Commissioner Stanley Smith          

                                                                                                                                                                                                                                                Darlene M. Bullins – Clerk to the Board

 

            DSS Director Spencer requested the approval of the Board.

 

Commissioner Inman moved to approve the Consent Agenda as submitted.

 

Commissioner Carroll seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

            County Manager Bryan Steen noted the following:

 

·         Early College Site preparation is moving along very well, waiting for test results from water samples recently taken

·         Letter received from the State of North Carolina stating the County’s 2009-10 Audit Report  has been accepted with no issues

 

            Vice Chairman Lankford noted the following:

 

·         Piedmont Triad Partnership has reorganized – all twelve counties will  have voting rights on the Board instead of the rotation system (66 Board members)

·         NWPCOG, at their last meeting, requested consideration from the Board of Trustees to join with the Piedmont Triad Council of Government

·         NWPCOG Trustees requested the Director provide the Board with additional information before making a decision

 

Chairman Walker presented Commissioner J. Leon Inman a plaque for his dedication and

 

leadership as Chairman of the Stokes County Board of Commissioners (2005-2009).

 

            Commissioner Inman expressed his appreciation to the Board.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Request for Master Plan Funding

 

            Economic Development Director Alan Wood presented the following information regarding

 

the request for Master Plan Funding: (information was presented at the March 8th meeting)

 

    • Request to use $25,000 from EDC Contingency Funds for a two part Master Plan which will include a plan for the tourism aspect for the entire Dan River Basin that basically covers Stokes County
    • Site specific plan will be built around Moratock Park which could include trails, land acquisition, improvement to the river landing, possible course for kayaking, etc.
    • By working on a parallel course, the County can take advantage of the next cycle of grants in January 2011 to start a project and develop a long range plan that can assist the county in developing a tourism base over the coming decade
    • Each of the studies/reports is anticipated to take 8 to 10 months for completion
    • Without the studies, it will be extremely difficult, if not impossible, to acquire

 state, local, and federal funds that are needed to leverage projects of this nature

    • Surry County has leveraged between $30 and $40 million over the last decade to enhance their tourism and place-based economic development effort, while Stokes County’s funding has been minimal
    • Total estimated cost of these plans is $45,000 to $50,000, which includes $6,000 for a survey needed for a Moratock Park Project and $8,000 for an Economic Impact Analysis for the proposed tourism efforts tied to this project
    • 50% of the cost will be funded from the current 2009-10 Economic Development budget (marketing)
    • PilotView RC&D wants to help Stokes County acquire grant funding
    • PilotView RC&D states that funding is very hard to acquire without a specific plan and master plan
    • The County has several different entities doing projects in the County, but groups don’t seem to know about each other’s projects
    • A Master Plan would supply information where Stokes County is currently and where Stokes County wants to go
    • A Master Plan would also identify who are Stokes County’s partners
    • Economic Development Commission unanimously supported the request

 

Director Wood briefly discussed the following proposals which were also presented at the

 

March 8th meeting:

 

·         Proposal for Dan River Corridor Place-Based Economic Development Master Plan submitted by Helen Ruth Almond, Antaeus Consulting, LLC

·         Proposal from Eric Woodridge – Site Specific Project

 

Director Wood requested the item be moved to today’s Action Agenda due to needing

 

the plans completed by the end of the year in order to submit an application for PARTF funding in

 

January 2011.

 

            Director Wood reiterated that when applying for grant funding, this type of plan is

 

essentially mandatory in order to be considered for funding.  Without such a plan, points are

 

deducted and sometimes applications are not even considered.

 

            The Board discussed the request with Director Wood.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

on today’s Action Agenda.

 

Proposed Resolution – Request to Declare Surplus Property – Nancy Reynolds School Project

 

            Support Services Supervisor Danny Stovall presented the following proposed Resolution

 

regarding the disposal of real or personal property located at 1625 HWY 66 North which is a

 

house that needs to be removed in order to move forward with the development of Nancy


Reynolds Elementary School Renovation Project:

 

RESOLUTION

 

WHEREAS, NCGS 153A-176 authorizes the County to dispose of real or personal property in accordance with procedures prescribed in Chapter 160A, Article 12;

 

WHEREAS, NCGS 160A-265 gives the Board of Commissioners the authority to dispose of real or personal property;  

 

WHEREAS, located at 1625 Hwy 66 North is a house that needs to be removed and it is in the County’s best interest to move forward with the development of the Nancy Reynolds Elementary School; 

 

NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners declares these buildings as surplus and approves for these buildings to be burnt; 

 

Adopted this the 22th day of March 2010.

 

_____________________________                             _____________________________

Chairman Jimmy Walker - Chairman                             Ernest Lankford – Vice Chairman

____________________________                              _____________________________

J. Leon Inman - Commissioner                                      Ron Carroll - Commissioner           

                                                             

____________________________                                                                       

Stanley Smith – Commissioner                                  

                                                                                                                                                                                                                           

Attest:  

 

__________________________________                                      

Darlene M. Bullins – Clerk to the Board                

 

 

            Mr. Stovall requested the item be moved to today’s Action Agenda in order to keep the

 

renovation project moving forward.

 

            The Board had no issues with Mr. Stovall’s request.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on today’s Action Agenda.

 

JCPC Emergency Funding Request

 

            Commissioner Stanley Smith, JCPC Board Member, introduced JCPC Chairman Jan

 

Spencer and Executive Director Clyde Stewart, Surry/Stokes Friends of Youth, who presented the

 

following information regarding an emergency funding request: (Counselor Stephanie Puckett       

 

was also present for the meeting)

 

·         Stokes Friends of Youth has had to cut the family counselor to 3 days a week in Stokes County due to a reduction in funding from the Department of Juvenile Justice and Delinquency Prevention

·         This funding reduction has produced a negative impact on the ability to serve the needs of the court ordered youth as well as those referred by parents and schools

·         Normally, a full time counselor can usually serve 20-25 youths and families per week, with the reduction in funding, only about 16 youths/families are now being served

·         Those unable to be seen are placed on a waiting list

·         Currently, there is a waiting list of 24 youths (18 court ordered and 6 referred by their parents)

·         Statistical data reveals that the program works

·         Those 18 court ordered youths must be seen in order to fulfill their court orders

·         If the counselor was put back to full time in Stokes County, the wait time could greatly be reduced

·         The amount needed to reduce the waiting list is an extra $4,000 in funding for the months of April, May and June

 

JCPC Chairman Spencer noted the JCPC fully supports the request.

 

Counselor Stephanie Puckett stated that the additional funding will provide the needed

 

counseling to several Stokes County youth.

 

Commissioner Smith requested the item be moved to today’s Action Agenda.

           

            The Board discussed the request with Director Stewart and JCPC Chairman Spencer.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on today’s Action Agenda.

 

Goals Session Meeting – Schedule Dates

 

            The Board discussed possible dates for another Goals Planning Session.

 

            The Board unanimously agreed to schedule a Goals Planning Session for Tuesday,

 

April 6th at 4:00 pm

 

Commitment Letter – Stokes Reynolds Memorial Hospital, Inc.

 

            County Manager Bryan Steen presented the following request from Interim CEO Frederick

 

Soule, Stokes-Reynolds Memorial Hospital:

 

·         A letter of commitment from Stokes County Board of Commissioners stating that the Board understands the county is responsible for funding the operational losses for Stokes-Reynolds Memorial Hospital through at least June 30, 2010

·         Without the written notification from the county, the auditors will have no choice but to issue a “going concern” comment in the footnotes of the February 28, 2010 audited financial statements

·         A “going concern” footnote spells out that the auditors have serious reservations about the continued operations of an organization due to continued  operational losses

·         In the past, NC Baptist Hospital has always provided the auditors with verification that they would fund any operational losses and now that is needed from the county

 

The Board discussed the request from Interim CEO Soule.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item on

 

the April 12th Consent Agenda.

 

Appointments

 

Board of Health

 

            Chairman Walker presented information from Attorney Jill Moore, Institute of Government,

 

regarding changing the Board of Health optometrist appointment to an at large appointment due to

 

the only optometrist who resides in Stokes County does not wish to be re-appointed.  Ms. Moore

 

noted that the Board of Commissioners shall have the option to appoint a member of the general

 

public.  Ms. Moore also noted that the general public appointee may serve only until a licensed

optometrist becomes available for appointment.

 

            Commissioner Carroll noted that if only one licensed optometrist is available for

 

appointment, the law still provides the Board of Commissioners the option to designate the category

 

as an at large appointment.  The law states that if there is only one person in a designated category,

 

the Board has the option of appointing that person or an at large member.

 

            Commissioner Carroll, who serves on the Board of Health, stated the Board of Health

 

respectfully requests the optometrist appointment be designated as an at large appointment and

 

endorses the move of Mr. Jerry Mitchell, who is currently an at large member, to the unexpired term

 

of the professional engineer appointment, which definitely frees up an at large appointment.  

 

            The Board discussed the optometrist appointment.

 

            The Board unanimously agreed to designate the optometrist appointment as an at large

 

appointment.

 

            Commissioner Smith nominated Cheryl Ferguson for an at large appointment.

 

            The Board discussed advertising for the two at large appointments once Mr. Mitchell

 

was appointed to the Professional Engineer appointment.

 

            Chairman Walker noted the Clerk could place two at large appointments on the Agenda

 

if Mr. Mitchell is approved to fill the unexpired Professional Engineer appointment.

 

Job Vacancies

 

            County Manager Bryan Steen recommended the following permanent positions be

 

filled:

·         Jailer – will be vacant on April 1, 2010

·         Information Technology Analyst will be vacant on June 30, 2010

 

Manager Steen noted that the IT position is currently being funded through June 30th

 

by NWPCOG Workforce Development Grant.

 

            Manager Steen noted Jail Captain Norman requested to move his vacancy to

 

today’s Action Agenda due to the retiring employee has been out for an extended period of time.

 

            The Board discussed the vacancies with Manager Steen.  The Board unanimously agreed

 

to place both positions on today’s Action Agenda.

 

Chairman Walker, with full consensus of the Board, directed the Clerk to place the item

 

on today’s Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Early College – Paving Bids

 

            Support Services Supervisor Danny Stovall presented the following bids regarding

 

Paving at the Early College Site:

 

Early College Project - Paving

March 3, 2010 - 3:00 pm

Larco Construction

 $293,492.00

10" stone overflow parking lot

Alternate

 $ 24,738.00

APAC Atlantic -Thompson Arthur

 $307,856.00

10" stone overflow parking lot

Alternate

 $ 35,000.00

Yadkin Valley Paving

 $357,119.29

10" stone overflow parking lot

Alternate

 $ 26,800.00

JC Joyce Trucking & Paving Inc

 $358,689.00

10" stone overflow parking lot

Alternate

 No bid

Jimmy R Lynch & Sons Inc

 $377,293.00

10" stone overflow parking lot

Alternate

 $ 25,169.00

 

            Mr. Stovall noted that Stokes County Maintenance Engineer Noel Chilton had submitted the

 

following estimate:

 

  • Base construction which includes stone for future overflow parking and access road to well site, pavement structure,  project cost = $341,000
  • The estimate is for the cost of stone base construction and placement of the asphalt layers to finish grade
  • The estimate does not include providing conduit, placement of precast bumper blocks, curb and gutter, fencing of the dumpster pad, or herbicide treatments per addendum number 1 of the Stokes County Early College Stone and Paving proposal

 

The Board discussed the bids with Mr. Stovall.  Mr. Stovall recommended the Board accept

 

the low bid of $293,492 from Larco Construction.

 

Chairman Walker entertained a motion.

 

Vice Chairman Lankford moved to approve the bid of $293,492 from Larco Construction.

 

Commissioner Inman seconded and the motion carried unanimously.

 

Mr. Stovall presented the Board with an updated time table regarding the Water System,

 

Waste Water Treatment System, Grading, Paving/Stone, POD, Electrical/Plumbing Connections

 

related to the Early College Project.  Mr. Stovall noted that there would be several items that

 

would need to be discussed and approved in April in order to keep the project on schedule.

 

Public Hearing Regarding Stokes- Reynolds Memorial Hospital, Inc.

 

            Chairman Walker noted that the Board had discussed possible dates in May at the

 

March 8th meeting for a Public Hearing regarding Stokes-Reynolds Memorial Hospital.

 

            Chairman Walker requested what was the pleasure of the Board regarding the scheduling of

 

a Public Hearing for Stokes-Reynolds Memorial Hospital.   

 

            Commissioner Carroll suggested April 29th.

 

            Vice Chairman Lankford reiterated the dates suggested at the March 8th meeting –

 

May 6th and May 13th.

 

            Commissioner Inman, with no objection from the Board, requested information from

 

Mr. Jeff Judd, HMC, regarding the availability of financial data regarding the hospital transition.

 

            Mr. Judd stated that it would probably be in late May or early June before any

 

financial data is available regarding HMC’s management of the hospital.

 

            Chairman Walker stated he would like to have a couple of months minimum before a

 

Public Hearing in order to evaluate the transition.

 

            Commissioner Carroll stated that his perception of the Public Hearing is the following:

 

·         This Board  identifies all the options that the Board is aware of and communicates those options to the public in advance

·         This Board basically states that there are some decisions about the future of the hospital that must be made

·         The Board provides the public with available known options and states this Board would like to know what the citizens think about these options and if the citizens have any options that have not been considered

 

Commissioner Carroll also stated that these options be made available to the public before

 

the Public Hearing.

 

            Vice Chairman Lankford stated the Board needed to get beyond the transition period in

 

order to be able to inform the public of the options.

 

            Commissioner Inman noted that he did not know if the Board was ready to provide the

 

citizens with the available options since HMC just took over management on March 1st.

 

Commissioner Carroll reiterated that he does not think the current management team is

 

relevant to this Board’s decision about the future of the hospital.

 

            The Board continued discussion regarding a date for the Public Hearing.

 

            Vice Chairman Lankford moved to schedule the Public Hearing regarding Stokes-Reynolds

 

Memorial Hospital for May 27th at 7:00 pm.  Chairman Walker seconded the motion. 

 

Vice Chairman Lankford noted having the Public Hearing on May 27th would enable the

 

Board of Trustees to meet twice before the Public Hearing.  Commissioner Inman reiterated the

 

need to be able to offer citizens the available options.  The Board discussed the options being

 

available for the public before the Hearing and the Chairman presenting those options at the Public

 

Hearing. The motion carried (3-2) with Commissioner Carroll and Commissioner Smith voting

 

against the motion.

 

            Clerk Darlene Bullins requested direction from the Board regarding advertising the

 

notice and what information would be included in the notice.

 

            Commissioner Carroll requested the notice be advertised more than the usual two

 

times and the possibility of the Stokes News publishing an article about the available options and

 

the scheduled Public Hearing.

 

            Commissioner Inman agreed with Commissioner Carroll regarding the need for more than

 

two advertisement dates.

 

            The Board discussed what the notice would contain.

 

            The Board unanimously agreed the Public Hearing would be held in the large courtroom

 

in the Government Center.

 

            Commissioner Carroll suggested the topic be on the next Agenda and possibly every

 

Agenda until the Public Hearing for the specific purpose of identifying and talking about

 

options.

 

            Chairman Walker, with full consensus of the Board, directed the Clerk to place the

 

item on the April 12th Discussion Agenda

 

Proposed Amendment – Restated Articles of Incorporation – Stokes Reynolds Memorial Hospital, Inc.

 

            Chairman Walker entertained a motion regarding the request at the March 8th meeting

 

to delete the following sentences from Section #5 of the Restated Articles of Incorporation of

 

Stokes-Reynolds Memorial Hospital, Inc.:

 

  • Vacancies on the Board of Trustees shall be filled by the County
  • A Trustee may be removed from office by the County with or without cause

 

Chairman Walker entertained a motion.

Vice Chairman Lankford moved to delete the following sentences from Section #5 of the

 

Restated Articles of Incorporation of Stokes-Reynolds Memorial Hospital, Inc.:

 

  • Vacancies on the Board of Trustees shall be filled by the County
  • A Trustee may be removed from office by the County with or without cause

 

Commissioner Carroll seconded and the motion carried unanimously.

 

Appointments

 

            Chairman Walker entertained a motion regarding the appointment of Jerry Mitchell,

 

who is currently serving as an at large appointment, to the Professional Engineering appointment.

 

Commissioner Smith moved to appoint Jerry Mitchell to fill the unexpired term of the

 

Professional Engineer on the Board of Health.  Commissioner Carroll seconded and the motion

 

carried unanimously.

 

Request for Master Plan Funding

 

            Chairman Walker entertained a motion regarding the request for Master Plan Funding

 

in the amount of $25, 000 from Economic Development Contingency which was presented at

 

tonight’s meeting by Economic Development Director Alan Wood and the following Budget

 

Amendment #69:

 

Budget Amendment #69

 

Finance Director Julia Edwards submitted Budget Amendment #69.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Economic Development

 

 

 

100.4920.184

Professional Services

$46,250.00

$25,000.00

$71,250.00

 

 

$46,250.00

$25,000.00

$71,250.00

 

Capital Reserve Fund

 

 

 

201.4920.027

Economic Development

$152,928.00

$(25,000.00)

$127,928.00

201.3810.000

Transfer to General Fund

$109,948.00

$25,000.00

$134,948.00

 

           Totals

$262,876.00

       $00.00

$262,876.00

 

This budget amendment is justified as follows:

To transfer funds from Capital Reserve for the Master Plan for Dan River Corridor.

 

This will result in a net increase of $25,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this

fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3982.960

Transfer from Capital Reserve

$109,948.00

$25,000.00

$134,948.00

 

           Totals

$109,948.00

$25,000.00

$134,948.00

 

            Commissioner Inman moved to approve the request for the Master Plan Funding in the

 

amount of $25,000 from the Economic Development Contingency and Budget Amendment #69. 

 

Commissioner Smith seconded and the motion carried unanimously.

 

Proposed Resolution – Request to Declare Surplus Property – Nancy Reynolds School Project

 

            Chairman Walker entertained a motion regarding the proposed Resolution – Request to

 

Declare Surplus Property –Nancy Reynolds School Project presented by Support Services


Danny Stovall at tonight’s meeting.

 

            Vice Chairman Lankford moved to approve the proposed Resolution – Request to Declare

 

Surplus Property – Nancy Reynolds School Project.  Commissioner Carroll seconded and the

 

motion carried unanimously.

 

JCPC Emergency Funding Request

 

            Chairman Walker entertained a motion regarding the request from JCPC for $4,000

 

additional funding for the Family Counseling Program of Stokes Friends of Youth presented

 

JCPC Chairman Jan Spencer and Stokes Friends of Youth Executive Director Clyde Stewart

 

at tonight’s meeting and the following Budget Amendment #70:

 

 

 

 Budget Amendment #70

 

Finance Director Julia Edwards submitted Budget Amendment #70.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Special Appropriation

 

 

 

100.5830.690

Stokes Friends of Youth

$94,857.00

$4.000.00

$98,857.00

 

Contingency

 

 

 

100.9910.000

Contingency

$98,375.00

$(4,000.00)

$94,375.00

 

           Totals

$193,232.00

$00.00

$193,232.00

 

This budget amendment is justified as follows:

To transfer contingency funds for counseling services with the Stokes Friends of Youth due to cuts from the State.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this

fiscal year.

 

            Commissioner Smith moved to approve the $4,000 additional emergency funding requested

 

by JCPC  and Budget Amendment #70.  Commissioner Inman seconded and the motion carried

 

unanimously.

 

Job Vacancies

 

            Chairman Walker entertained a motion regarding the request to fill a vacant Jailer position

 

and an Information System Analyst position presented at tonight’s meeting by County Manager

 

Bryan Steen.

 

            Vice Chairman Lankford moved to approve the request from Manager Steen to fill the

 

two vacant positions - Jailer and Information System Analyst.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

 

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker entertained a

 

motion to adjourn the meeting.

 

Commissioner Smith moved to adjourn the meeting.   Vice Chairman Lankford seconded

 

and the motion carried unanimously.

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman