) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) MARCH 22, 2010
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administration Building) located in Danbury, North Carolina
on Monday,
March 22, 2010 at 6:00 pm with the following members present:
Chairman Jimmy
Walker
Vice Chairman Ernest
Lankford
Commissioner J.
Leon Inman
Commissioner Ron
Carroll
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Economic
Development Director Alan Wood
Support
Services Supervisor Danny Stovall
Chairman Jimmy Walker called the meeting to
order.
Commissioner J. Leon Inman delivered the
invocation.
GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE
Chairman Walker opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Walker entertained a motion to
approve or amend the March 22, 2010
Agenda.
Commissioner Inman moved to approve the
March 22, 2010 Agenda as submitted.
Vice Chairman Lankford seconded and the motion carried unanimously.
PUBLIC COMMENTS
The following spoke during public comments.
Rick Marshall
Surry County Resident
Mr. Marshall introduced himself and informed the Board of his candidacy
for the North Carolina Senate.
CONSENT AGENDA
Chairman Walker entertained a motion to
approve or amend the following items on the
Consent Agenda:
Minutes
Social
Services - Budget Amendment #66
Finance Director Julia Edwards submitted Budget
Amendment #66.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social Services |
|
|
|
|
100.5310.315 |
Medicaid Transportation |
$300,000.00 |
$110,000.00 |
$410,000.00 |
|
|
Totals |
$300,000.00 |
$110,000.00 |
$410,000.00 |
This budget amendment is justified as follows:
To appropriate additional funding for Medicaid
Transportation which is 100% federal and state funding.
This will result in a net increase of $110,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this
fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.202 |
SS County Federal |
$1,842,378.00 |
$71,060.00 |
$1,913,438.00 |
|
100.3301.203 |
SS County State |
$262,115.00 |
$38,940.00 |
$301,055.00 |
|
|
Totals |
$2,104,493.00 |
$110,000.00 |
$2,214,493.00 |
Capital
Projects - Budget Amendment #67
Finance Director Julia Edwards submitted Budget
Amendment #67.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Projects Fund |
|
|
|
|
400.5918.601 |
Construction |
$126,751.00 |
$3,000.00 |
$129,751.00 |
|
|
|
$126,751.00 |
$3,000.00 |
$129,751.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4160.000 |
Superior Court |
$18,997.00 |
$(3,000.00) |
$15,997.00 |
|
201.9840.000 |
Transfer to Capital
Projects Fd |
$100,000.00 |
$3,000.00 |
$103,000.00 |
|
|
Totals |
$118,997.00 |
$00.00 |
$118,997.00 |
This budget amendment is justified as follows:
To transfer funds for carpet replacement in the
Grand Jury Room, Old District Attorney Suite, and Community Services Office for
the relocation of Clerk of Court offices.
This will result in a net increase of $3,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Projects Fund |
|
|
|
|
400.3982.003 |
Transfer from Capital
Reserve |
$100,000.00 |
$3,000.00 |
$103,000.00 |
|
|
Totals |
$100,000.00 |
$3,000.00 |
$103,000.00 |
Sheriff’s
Department - Budget Amendment #68
Finance Director Julia Edwards submitted Budget
Amendment #68.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.320 |
Telephone/Postage |
$13,500.00 |
$1,577.00 |
$15,077.00 |
|
|
Totals |
$13,500.00
|
$1,577.00 |
$15,077.00 |
This budget amendment is justified as follows:
To appropriate funding to purchase an air card and
24 months’ service for use outside of the office.
This will result in a net increase of $1,577.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.413 |
State Fines/Forfeitures |
$630.00 |
$1,577.00 |
$2,207.00 |
|
|
Totals |
$630.00 |
$1,577.00 |
$2,207.00 |
Tax
Administration Report – February 2010
Tax Administrator Jake Oakley presented the
following Real and Personal Property Refund
(February 2010) which is more than $100 at the March 8th meeting
with a request for approval
at the March 22nd meeting: (Tax Administrator Oakley
recommended approval of the Refund)
|
Refund (Real and
Personal Property) More than $100–February
2010-Per NCGS 105-381 (b)
|
Tax Administrator Jake Oakley presented the
following Real and Personal Property Releases
(February 2010) which are more than $100 at the March 8th
meeting with a request for approval at
|
the March 22nd meeting: (Tax Administrator Oakley
recommended approval of the Releases)
|
Tax Administrator Jake Oakley presented the
following Present-Use Value Late
Applications (February 2010) at the March 8th meeting with a
request for approval at the March 22nd
meeting: (Tax Administrator Oakley recommended approval of the
Present-Use Value Late Applications)
|
Name |
Parcel Number |
Acreage |
Bettie Sheff Heirs 690900429509 51.7 Forestry-land in family for many years
Allen & Carolyn Venable 691700365203 44.81 Forestry-owned the land since 2004
Polly Anna Stewart
597504518866 11.16 Agriculture-owned land for years-farming
land
Kent & Pamela Fulp 690900347053 15.36 Agriculture-other property under the program
Jason & April Pendleton
603100904569
23.87 Agriculture-other property
under the program
Robert & Judy Griffin 597415741486 13.0 Agriculture-owned land since 2003
Tax Administrator Jake Oakley presented the
following Motor Vehicle Appeal from
Mr. Jimmy Darrell Roach at the March 8th meeting with a
request for approval at the March 22nd
meeting: (Tax Administrator Oakley recommended approval of the Motor
Vehicle Appeal)
·
Request the value for the 1999 Tesh Trailer be
changed to $1,500 instead of $5,000 and the amount of $23.28 be released
Tax Administrator Jake Oakley presented the
following Personal Property Tax Release from
Terry and Myrtle Allen at the March 8th meeting with a
request for approval at the March 22nd
meeting: (Tax Administrator Oakley recommended approval of the Personal
Property Tax Release)
· Bill #10A440.09.1($212.45)
· Mr. & Mrs. Allen purchased .73 acres of land which contained a single wide mobile home that had never been listed by the former owners
· Mr. & Mrs. Allen listed the home for calendar year 2010
· As the prior owners no longer own the home (personal property), no enforced collection can be implemented against them
· Request the bills covering 2005-2009 be removed from the tax scroll(NCGS 105-312(k)
· NCGS 105-321(k) (Discovery Property) gives the Board of Commissioners power to “compromise, settle, or adjust the county’s claim for taxes arising therefrom”
Tax Administrator Jake Oakley presented the following
Leasehold Personal Property Tax
Release at the March 8th meeting with a request for approval
at the March 22nd meeting: (Tax
Administrator Oakley recommended approval of the Leasehold Personal
Property Tax Release)
·
Bill #97A1997000244 ($145.70)
·
Bill #96A1996000419 ($147.92)
Tax Administrator Oakley noted that the 1996
and 1997 bills most likely cover leasehold
property that cannot be identified or located and since these bills are
over (10) years old, no
enforcement of collection can be implemented. The Tax Department is requesting, under NCGS
105-378 that the bills be removed from the tax scroll.
Proposed
Proclamation – Spring 2010 Litter Sweep Roadside Cleanup
County Manager Bryan
Steen presented the following proposed Proclamation – Spring 2010
Litter Sweep Roadside Cleanup:
2010 SPRING LITTER SWEEP
PROCLAMATION
STOKES COUNTY
WHEREAS, the North Carolina Department of Transportation organizes an annual spring statewide roadside cleanup to ensure clean and beautiful roads in North Carolina; and
WHEREAS, the spring 2010 LITTER SWEEP roadside cleanup will take place April 17th – May 1 , 2010 and encourages local governments and communities, civic and professional groups, businesses, churches, schools, families and individual citizens to participate in the Department of Transportation cleanup by sponsoring and organizing local roadside cleanups; and
WHEREAS, Adopt-A-Highway volunteers, Department of Transportation employees, Department of Correction inmates and community service workers, local government agencies, community leaders, civic and community organizations, businesses, churches, schools, and environmentally concerned citizens conduct annual local cleanup during LITTER SWEEP and may receive certificates of appreciation for their participation; and
WHEREAS, the natural beauty of our County and a clean environment are sources of great pride for all Stokes County residents, attracting tourists and aiding in recruiting new businesses; and
WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides, emphasize the importance of not littering, and encourage recycling of solid wastes; and
WHEREAS, the spring 2010 Litter Sweep cleanup will celebrate the 22nd anniversary of the North Carolina Adopt-A-Highway program and its 5,750 volunteer groups that donate their labor and time year round to keep North Carolina’s roadsides clean; and
WHEREAS, the Litter Sweep cleanup will be a part of educating the children of Stokes County regarding the importance of a clean environment to the quality of life in Stokes County;
NOW, THEREFORE, BE IT RESOLVED, the Stokes County Board of Commissioners, do hereby proclaim April 17th - May 1, 2010, as “LITTER SWEEP” time in Stokes County and encourage citizens in Stokes County to take an active role in making their communities cleaner.
Adopted by the Stokes County Board of Commissioners this 22nd day March, 2010.
_________________________________ ________________________________
Chairman Jimmy Walker Vice
Chairman Ernest Lankford
_________________________________ ________________________________
Commissioner J. Leon
Inman Commissioner
Ron Carroll
_________________________________
Commissioner Stanley
Smith
Attest:
_________________________________
Darlene M. Bullins - Clerk to the Board
Manager Steen
requested the approval of the Board.
Proposed
Proclamation – Child Abuse Prevention Month – April 2010
DSS Director Jan
Spencer presented the following proposed Proclamation – Child Abuse
Prevention Month – April 2010:
Proclamation
Whereas, preventing child abuse and neglect is a community problem affecting both the current and future quality of life of a community;
Whereas, child maltreatment occurs when people find themselves in stressful situations, without community resources, and do not know how to cope;
Whereas, 772
children were reported as allegedly abused and neglected in
Whereas, 142
children were substantiated as abused and neglected in
Whereas, the majority of child abuse cases stem from situations and conditions that are preventable in an engaged and supportive community;
Whereas, child abuse and neglect can be prevented by making sure each family has the support they need to raise their children in a healthy environment;
Whereas, child abuse and neglect not only cause immediate harm to children, but are also proven to increase the likelihood of criminal behavior, substance abuse, health problems such as heart disease and obesity, and risky behaviors such as smoking;
Whereas, all citizens should become involved in supporting families to provide safe, nurturing environments for their children giving them the opportunity to grow up to be caring, contributing members of the community;
Whereas, effective child abuse prevention problems succeed because of partnerships created among social service agencies, schools, faith communities, civic organizations, law enforcement agencies, and the business community.
Therefore, we, the Commissioners of Stokes County, North Carolina do hereby proclaim April as Child Abuse Prevention Month in Stokes County and call upon all citizens, community agencies, faith groups, medical facilities, elected leaders and businesses to increase their participation in our efforts to support families, thereby preventing child abuse and strengthening the communities in which we live.
Adopted this 22nd
day of March, 2010.
Chairman Jimmy Walker Vice
Chairman Ernest Lankford
Commissioner J. Leon Inman Commissioner Ron Carroll
Attest:
Commissioner Stanley
Smith
Darlene M. Bullins – Clerk to the Board
DSS Director Spencer
requested the approval of the Board.
Commissioner Inman moved to approve the
Consent Agenda as submitted.
Commissioner Carroll seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen noted the following:
·
Early College Site preparation is moving along very
well, waiting for test results from water samples recently taken
·
Letter received from the State of North Carolina
stating the County’s 2009-10 Audit Report
has been accepted with no issues
Vice Chairman Lankford
noted the following:
·
Piedmont Triad Partnership has reorganized – all
twelve counties will have voting rights
on the Board instead of the rotation system (66 Board members)
·
NWPCOG, at their last meeting, requested
consideration from the Board of Trustees to join with the Piedmont Triad
Council of Government
·
NWPCOG Trustees requested the Director provide the
Board with additional information before making a decision
Chairman Walker presented Commissioner J. Leon
Inman a plaque for his dedication and
leadership as Chairman of the Stokes County Board of Commissioners
(2005-2009).
Commissioner Inman
expressed his appreciation to the Board.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Request for
Master Plan Funding
Economic Development Director
Alan Wood presented the following information regarding
the request for Master Plan Funding: (information was presented at the
March 8th meeting)
state,
local, and federal funds that are needed to leverage projects of this nature
Director Wood briefly discussed the following
proposals which were also presented at the
March 8th meeting:
·
Proposal for Dan River Corridor Place-Based
Economic Development Master Plan submitted by Helen Ruth Almond, Antaeus
Consulting, LLC
·
Proposal from Eric Woodridge – Site Specific
Project
Director Wood requested the item be moved to
today’s Action Agenda due to needing
the plans completed by the end of the year in order to submit an
application for PARTF funding in
January 2011.
Director Wood
reiterated that when applying for grant funding, this type of plan is
essentially mandatory in order to be considered for funding. Without such a plan, points are
deducted and sometimes applications are not even considered.
The Board discussed
the request with Director Wood.
Chairman Walker, with
full consensus of the Board, directed the Clerk to place the item
on today’s Action Agenda.
Proposed
Resolution – Request to Declare Surplus Property – Nancy Reynolds School Project
Support Services
Supervisor Danny Stovall presented the following proposed Resolution
regarding the disposal of real or personal property located at 1625 HWY
66 North which is a
house that needs to be removed in order to move forward with the development
of Nancy
Reynolds Elementary School Renovation Project:
RESOLUTION
WHEREAS, NCGS 153A-176 authorizes the County to dispose of real or personal property in accordance with procedures prescribed in Chapter 160A, Article 12;
WHEREAS, NCGS 160A-265 gives the Board of Commissioners the authority to dispose of real or personal property;
WHEREAS, located at 1625 Hwy 66 North is a house that needs to be removed and it is in the County’s best interest to move forward with the development of the Nancy Reynolds Elementary School;
NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners declares these buildings as surplus and approves for these buildings to be burnt;
Adopted this the 22th day of March 2010.
_____________________________ _____________________________
Chairman Jimmy Walker - Chairman Ernest Lankford – Vice Chairman
____________________________ _____________________________
____________________________
Attest:
__________________________________
Darlene M. Bullins – Clerk to the Board
Mr. Stovall requested
the item be moved to today’s Action Agenda in order to keep the
renovation project moving forward.
The Board had no
issues with Mr. Stovall’s request.
Chairman Walker, with full consensus of the
Board, directed the Clerk to place the item
on today’s Action Agenda.
JCPC
Emergency Funding Request
Commissioner Stanley
Smith, JCPC Board Member, introduced JCPC Chairman Jan
Spencer and Executive Director Clyde Stewart, Surry/Stokes Friends of
Youth, who presented the
following information regarding an emergency funding request:
(Counselor Stephanie Puckett
was also present for the meeting)
·
Stokes Friends of Youth has had to cut the family counselor
to 3 days a week in Stokes County due to a reduction in funding from the
Department of Juvenile Justice and Delinquency Prevention
·
This funding reduction has produced a negative
impact on the ability to serve the needs of the court ordered youth as well as
those referred by parents and schools
·
Normally, a full time counselor can usually serve
20-25 youths and families per week, with the reduction in funding, only about
16 youths/families are now being served
·
Those unable to be seen are placed on a waiting
list
·
Currently, there is a waiting list of 24 youths (18
court ordered and 6 referred by their parents)
·
Statistical data reveals that the program works
·
Those 18 court ordered youths must be seen in order
to fulfill their court orders
·
If the counselor was put back to full time in
Stokes County, the wait time could greatly be reduced
·
The amount needed to reduce the waiting list is an
extra $4,000 in funding for the months of April, May and June
JCPC Chairman Spencer noted the JCPC fully
supports the request.
Counselor Stephanie Puckett stated that the
additional funding will provide the needed
counseling to several Stokes County youth.
Commissioner Smith requested the item be moved
to today’s Action Agenda.
The Board discussed
the request with Director Stewart and JCPC Chairman Spencer.
Chairman Walker, with full consensus of the
Board, directed the Clerk to place the item
on today’s Action Agenda.
Goals Session
Meeting – Schedule Dates
The Board discussed
possible dates for another Goals Planning Session.
The Board unanimously agreed
to schedule a Goals Planning Session for Tuesday,
April 6th at 4:00 pm
Commitment
Letter – Stokes Reynolds Memorial Hospital, Inc.
County Manager Bryan
Steen presented the following request from Interim CEO Frederick
Soule, Stokes-Reynolds Memorial Hospital:
·
A letter of commitment from Stokes County Board of Commissioners
stating that the Board understands the county is responsible for funding the
operational losses for Stokes-Reynolds Memorial Hospital through at least June
30, 2010
·
Without the written notification from the county,
the auditors will have no choice but to issue a “going concern” comment in the
footnotes of the February 28, 2010 audited financial statements
·
A “going concern” footnote spells out that the
auditors have serious reservations about the continued operations of an
organization due to continued
operational losses
·
In the past, NC Baptist Hospital has always
provided the auditors with verification that they would fund any operational
losses and now that is needed from the county
The Board discussed the request from Interim
CEO Soule.
Chairman Walker, with full consensus of the
Board, directed the Clerk to place the item on
the April 12th Consent Agenda.
Appointments
Board of
Health
Chairman Walker
presented information from Attorney Jill Moore, Institute of Government,
regarding changing the Board of Health optometrist appointment to an at
large appointment due to
the only optometrist who resides in Stokes County does not wish to be
re-appointed. Ms. Moore
noted that the Board of Commissioners shall have the option to appoint
a member of the general
public. Ms. Moore also noted
that the general public appointee may serve only until a licensed
optometrist becomes available for appointment.
Commissioner Carroll
noted that if only one licensed optometrist is available for
appointment, the law still provides the Board of Commissioners the
option to designate the category
as an at large appointment. The
law states that if there is only one person in a designated category,
the Board has the option of appointing that person or an at large
member.
Commissioner Carroll,
who serves on the Board of Health, stated the Board of Health
respectfully requests the optometrist appointment be designated as an
at large appointment and
endorses the move of Mr. Jerry Mitchell, who is currently an at large
member, to the unexpired term
of the professional engineer appointment, which definitely frees up an
at large appointment.
The Board discussed
the optometrist appointment.
The Board unanimously
agreed to designate the optometrist appointment as an at large
appointment.
Commissioner Smith
nominated Cheryl Ferguson for an at large appointment.
The Board discussed
advertising for the two at large appointments once Mr. Mitchell
was appointed to the Professional Engineer appointment.
Chairman Walker noted
the Clerk could place two at large appointments on the Agenda
if Mr. Mitchell is approved to fill the unexpired Professional Engineer
appointment.
Job Vacancies
County Manager Bryan
Steen recommended the following permanent positions be
filled:
·
Jailer – will be vacant on April 1, 2010
·
Information Technology Analyst will be vacant on
June 30, 2010
Manager Steen noted that the IT position is currently
being funded through June 30th
by NWPCOG Workforce Development Grant.
Manager Steen noted
Jail Captain Norman requested to move his vacancy to
today’s Action Agenda due to the retiring employee has been out for an
extended period of time.
The Board discussed
the vacancies with Manager Steen. The
Board unanimously agreed
to place both positions on today’s Action Agenda.
Chairman Walker, with full consensus of the
Board, directed the Clerk to place the item
on today’s Action Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Early College
– Paving Bids
Support Services
Supervisor Danny Stovall presented the following bids regarding
Paving at the Early College Site:
|
Early College Project - Paving |
||
|
March 3, 2010 - 3:00 pm |
||
|
Larco Construction |
$293,492.00 |
|
|
10" stone overflow parking lot |
Alternate |
$ 24,738.00 |
|
APAC Atlantic -Thompson Arthur |
$307,856.00 |
|
|
10" stone overflow parking lot |
Alternate |
$ 35,000.00 |
|
Yadkin Valley Paving |
$357,119.29 |
|
|
10" stone overflow parking lot |
Alternate |
$ 26,800.00 |
|
JC Joyce Trucking & Paving Inc |
$358,689.00 |
|
|
10" stone overflow parking lot |
Alternate |
No bid |
|
Jimmy R Lynch & Sons Inc |
$377,293.00 |
|
|
10" stone overflow parking lot |
Alternate |
$ 25,169.00 |
Mr. Stovall noted that
Stokes County Maintenance Engineer Noel Chilton had submitted the
following estimate:
The Board
discussed the bids with Mr. Stovall. Mr.
Stovall recommended the Board accept
the low bid of $293,492 from Larco Construction.
Chairman Walker
entertained a motion.
Vice Chairman
Lankford moved to approve the bid of $293,492 from Larco Construction.
Commissioner Inman seconded and the motion carried unanimously.
Mr. Stovall
presented the Board with an updated time table regarding the Water System,
Waste Water Treatment System, Grading, Paving/Stone, POD,
Electrical/Plumbing Connections
related to the Early College Project.
Mr. Stovall noted that there would be several items that
would need to be discussed and approved in April in order to keep the
project on schedule.
Public
Hearing Regarding Stokes- Reynolds Memorial Hospital, Inc.
Chairman Walker noted
that the Board had discussed possible dates in May at the
March 8th meeting for a Public Hearing regarding
Stokes-Reynolds Memorial Hospital.
Chairman Walker
requested what was the pleasure of the Board regarding the scheduling of
a Public Hearing for Stokes-Reynolds Memorial Hospital.
Commissioner Carroll
suggested April 29th.
Vice Chairman Lankford
reiterated the dates suggested at the March 8th meeting –
May 6th and May 13th.
Commissioner Inman,
with no objection from the Board, requested information from
Mr. Jeff Judd, HMC, regarding the availability of financial data regarding
the hospital transition.
Mr. Judd stated that
it would probably be in late May or early June before any
financial data is available regarding HMC’s management of the hospital.
Chairman Walker stated
he would like to have a couple of months minimum before a
Public Hearing in order to evaluate the transition.
Commissioner Carroll
stated that his perception of the Public Hearing is the following:
·
This Board
identifies all the options that the Board is aware of and communicates
those options to the public in advance
·
This Board basically states that there are some
decisions about the future of the hospital that must be made
·
The Board provides the public with available known
options and states this Board would like to know what the citizens think about
these options and if the citizens have any options that have not been
considered
Commissioner Carroll also stated that these
options be made available to the public before
the Public Hearing.
Vice Chairman Lankford
stated the Board needed to get beyond the transition period in
order to be able to inform the public of the options.
Commissioner Inman
noted that he did not know if the Board was ready to provide the
citizens with the available options since HMC just took over management
on March 1st.
Commissioner Carroll reiterated that he does
not think the current management team is
relevant to this Board’s decision about the future of the hospital.
The Board continued
discussion regarding a date for the Public Hearing.
Vice Chairman Lankford
moved to schedule the Public Hearing regarding Stokes-Reynolds
Memorial Hospital for May 27th at 7:00 pm. Chairman Walker seconded the motion.
Vice Chairman Lankford noted having the Public
Hearing on May 27th would enable the
Board of Trustees to meet twice before the Public Hearing. Commissioner Inman reiterated the
need to be able to offer citizens the available options. The Board discussed the options being
available for the public before the Hearing and the Chairman presenting
those options at the Public
Hearing. The motion carried (3-2) with Commissioner Carroll and
Commissioner Smith voting
against the motion.
Clerk Darlene Bullins
requested direction from the Board regarding advertising the
notice and what information would be included in the notice.
Commissioner Carroll
requested the notice be advertised more than the usual two
times and the possibility of the Stokes News publishing an article
about the available options and
the scheduled Public Hearing.
Commissioner Inman agreed
with Commissioner Carroll regarding the need for more than
two advertisement dates.
The Board discussed
what the notice would contain.
The Board unanimously
agreed the Public Hearing would be held in the large courtroom
in the Government Center.
Commissioner Carroll
suggested the topic be on the next Agenda and possibly every
Agenda until the Public Hearing for the specific purpose of identifying
and talking about
options.
Chairman Walker, with
full consensus of the Board, directed the Clerk to place the
item on the April 12th Discussion Agenda
Proposed
Amendment – Restated Articles of Incorporation – Stokes Reynolds Memorial
Hospital, Inc.
Chairman Walker
entertained a motion regarding the request at the March 8th meeting
to delete the following sentences from Section #5 of the Restated
Articles of Incorporation of
Stokes-Reynolds Memorial Hospital, Inc.:
Chairman Walker entertained a motion.
Vice Chairman Lankford moved to delete the
following sentences from Section #5 of the
Restated Articles of Incorporation of Stokes-Reynolds Memorial
Hospital, Inc.:
Commissioner Carroll seconded and the motion carried unanimously.
Appointments
Chairman Walker
entertained a motion regarding the appointment of Jerry Mitchell,
who is currently serving as an at large appointment, to the
Professional Engineering appointment.
Commissioner Smith moved to appoint Jerry
Mitchell to fill the unexpired term of the
Professional Engineer on the Board of Health. Commissioner Carroll seconded and the motion
carried unanimously.
Request for
Master Plan Funding
Chairman Walker
entertained a motion regarding the request for Master Plan Funding
in the amount of $25, 000 from Economic Development Contingency which
was presented at
tonight’s meeting by Economic Development Director Alan Wood and the
following Budget
Amendment #69:
Budget
Amendment #69
Finance Director Julia Edwards submitted Budget
Amendment #69.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Economic Development |
|
|
|
|
100.4920.184 |
Professional Services |
$46,250.00 |
$25,000.00 |
$71,250.00 |
|
|
|
$46,250.00 |
$25,000.00 |
$71,250.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4920.027 |
Economic Development |
$152,928.00 |
$(25,000.00) |
$127,928.00 |
|
201.3810.000 |
Transfer to General Fund |
$109,948.00 |
$25,000.00 |
$134,948.00 |
|
|
Totals |
$262,876.00 |
$00.00 |
$262,876.00 |
This budget amendment is justified as follows:
To transfer funds from Capital Reserve for the Master
Plan for Dan River Corridor.
This will result in a net increase of $25,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this
fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3982.960 |
Transfer from Capital
Reserve |
$109,948.00 |
$25,000.00 |
$134,948.00 |
|
|
Totals |
$109,948.00 |
$25,000.00 |
$134,948.00 |
Commissioner Inman
moved to approve the request for the Master Plan Funding in the
amount of $25,000 from the Economic Development Contingency and Budget Amendment
#69.
Commissioner Smith seconded and the motion carried unanimously.
Proposed
Resolution – Request to Declare Surplus Property – Nancy Reynolds School
Project
Chairman Walker
entertained a motion regarding the proposed Resolution – Request to
Declare Surplus Property –Nancy Reynolds School Project presented by
Support Services
Danny Stovall at tonight’s meeting.
Vice Chairman Lankford
moved to approve the proposed Resolution – Request to Declare
Surplus Property – Nancy Reynolds School Project. Commissioner Carroll seconded and the
motion carried unanimously.
JCPC
Emergency Funding Request
Chairman Walker
entertained a motion regarding the request from JCPC for $4,000
additional funding for the Family Counseling Program of Stokes Friends
of Youth presented
JCPC Chairman Jan Spencer and Stokes Friends of Youth Executive
Director Clyde Stewart
at tonight’s meeting and the following Budget Amendment #70:
Budget Amendment #70
Finance Director Julia Edwards submitted Budget
Amendment #70.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Special Appropriation |
|
|
|
|
100.5830.690 |
Stokes Friends of Youth |
$94,857.00 |
$4.000.00 |
$98,857.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$98,375.00 |
$(4,000.00) |
$94,375.00 |
|
|
Totals |
$193,232.00 |
$00.00 |
$193,232.00 |
This budget amendment is justified as follows:
To transfer contingency funds for counseling
services with the Stokes Friends of Youth due to cuts from the State.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this
fiscal year.
Commissioner Smith
moved to approve the $4,000 additional emergency funding requested
by JCPC and Budget Amendment
#70. Commissioner Inman seconded and the
motion carried
unanimously.
Job Vacancies
Chairman Walker
entertained a motion regarding the request to fill a vacant Jailer position
and an Information System Analyst position presented at tonight’s
meeting by County Manager
Bryan Steen.
Vice Chairman Lankford
moved to approve the request from Manager Steen to fill the
two vacant positions - Jailer and Information System Analyst. Commissioner Smith seconded
and the motion carried unanimously.
Adjournment
There being no further business to come before
the Board, Chairman Walker entertained a
motion to adjourn the meeting.
Commissioner Smith moved to adjourn the
meeting. Vice Chairman Lankford seconded
and the motion carried unanimously.
_________________________ _____________________________
Darlene M.
Bullins
Jimmy Walker
Clerk to the Board Chairman