STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    MARCH 15, 2010

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for a recessed Goals Planning Session (recessed from the March 11th Goals Planning Session) in the

 

Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administration

 

Building) located in Danbury, North Carolina on Monday, March 15, 2010 at 3:00 pm with the

 

following members present:

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                                                                                       

Chairman Jimmy Walker called the meeting to order.

 

Vice Chairman Ernest Lankford delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

The Board unanimously agreed to continue with the Agenda that was approved for the

 

March 11th Goals Planning Session.

 

Commissioners’ Individual Goals

 

            Chairman Walker requested to add paving to the goals discussed at the March 11th

meeting.

 

            Chairman Walker requested each member of the Board to add their individual goals

 

to the current list for discussion.

 

            Commissioner Carroll noted the following:

·         Use Hold Harmless, if received, to put a large portion into the dedicated school fund                 and major projects that have been postponed such as paving, etc.

 

Commissioner Smith noted the following:

·         Several topics that need to be discussed:

o   Revenues streams

§  EMS convalescent care (possible sixth truck)

§  Jail – Federal inmate housing

§  Grants

§  Some type of user identification system for solid waste to eliminate trash being brought into Stokes County from other counties

o   Parks & Recreation

o   Salary Study for employees

 

Commissioner Smith discussed the information provided by Emergency Services Director

 

Monty Stevens regarding convalescent transports in Stokes County.

 

Commissioner Inman noted the following:

·         Hospital transition

·         Ongoing – Keep a watchful eye on fund balance especially with the hospital transition

·         Urgency - School capital needs/community college

·         Need to develop a specific timeline in 2010 for specific activities and completion dates for next phase of capital school projects and community college

·         Land Use Master Plan

 

Chairman Walker noted the following:

·         Continue to have low taxes

·         Review of contingencies for early college/community college

·         Health Department (King Clinic)

·         County Services – How to continue providing services with revenue cuts from the State?

·         County assisting with emergency funding for agencies who have or will receive decreases in funding

·         Better communication within the County

·         Communication with Novant and Baptist during the hospital transition/liaison

 

 

Vice Chairman Lankford noted the following:

·         Remember – “deep recession”

·         Keep Stokes County employment at the present level

·         Review safety programs - be  involved with NCACC Risk Management which has incentives for counties who have safety programs

·         Grants for specific capital programs

·         Finish capital projects that were identified in 2009 – “Courtroom C”, Early College, paving, etc.

·         Keep property tax rates at $.60

·         Improve county fund balance from 22% to 24%

·         Continue salary longevity step program

 

The Board unanimously agreed to the following categories for later discussion:

·         Survival

·         Economic Development

·         Schools/Community College

·         Health

·         Revenues

·         Capital Projects other than schools

·         Technology

·         Miscellaneous

 

The Board discussed each category and agreed to tentatively place the following items under each category for further discussion:

 

Survival

The Board agreed to carry forward the following 2009 Survival Goals:

(Quality Cost Effective services)

·         Continue expenditures and revenues review

·         Minimize mileage on county vehicles (place mileage sheet in all county vehicles)

·         Assess county vehicles being driven home by county employees

·         Employee sharing in all departments, especially those departments associated with the current economic status

·         Meet with Department Heads for suggestions for cutting cost

·         Hiring freeze/selective hiring  (any hiring must be approved by the BOCC)

·         Control Comp. Time in all departments

·         Look into imaging process to make departments more efficient

·         Focus on eliminating any unnecessary spending, spending will be the key this year and next year just as the County has done during the past two years

·         No funding being borrowed for recurring expenses, just capital needs

·         Identify salary options

§  First, look at eliminating only the bonus with salary schedule still intact

§  Second, eliminate longevity increases

§  Third, impose a salary freeze

§  Fourth, reduce work hours

 

The Board added the following to the 2009 Survival Goals:

 

Economic Development

§  Continue with current Strategic Plan:

·         Business Retention and Expansion

·         Recruitment of New Businesses and Industries

·         Entrepreneurship

·         Travel and Tourism

§  Evaluate Land Use Master Plan

§  Evaluate Parks and Recreation

 

Schools/Community College

 

Health Care

o   BOCC make a decision in 2010 on the future of Stokes Reynolds Memorial Hospital

o   Review the status of the King Clinic

o   Review the status of Home Health

o   Review of Health Department Services in light of pending changes such as FQHC’s and other appropriate options

 

Revenues

 

Capital Projects

 

Technology

 

Miscellaneous

 

The Board further discussed each category and the following items were narrowed down for

 

continued discussion.

 

            Chairman Walker reiterated that the items under each category could be changed, deleted, or

 

new items added before the final adoption of 2010 Goals.

 

Survival

 

A majority of the Board agreed to list the following under Survival:

 

(Quality Cost Effective services)

·         Continue expenditures and revenues review

·         Minimize mileage on county vehicles (place mileage sheet in all county vehicles)

·         Assess county vehicles being driven home by county employees

·         Employee sharing in all departments, especially those departments associated with the current economic status

·         Meet with Department Heads for suggestions for cutting cost

·         Hiring freeze/selective hiring (any hiring must be approved by the BOCC)

·         Control Comp. Time in all departments

·         Look into imaging process to make departments more efficient

·         Focus on eliminating any unnecessary spending, spending will be the key this year and next year just as the County has done during the past two years

·         No funding being borrowed for recurring expenses, just capital needs

·         Identify salary options

§  First, look at eliminating only the bonus with salary schedule still in tact

§  Second, eliminate longevity increases

§  Third, impose a salary freeze

§  Fourth, reduce work hours

 

Chairman Walker noted the need to further discuss the following:

 

 

Economic Development

 

The Board unanimously agreed to list the following under Economic Development:

 

§  Continue with current Strategic Plan:

·         Business Retention and Expansion

·         Recruitment of New Businesses and Industries

·         Entrepreneurship

·         Travel and Tourism

§  Evaluate Land Use Master Plan

§  Evaluate Parks and Recreation

 

Schools

 

Finance Director Julia Edwards presented the following information received from the

 

County’s Financial Advisor as requested by the Board at the March 11th meeting:

 

 

The Board discussed the information presented by Finance Director Edwards.

            Director Edwards also noted the following correction to information provided at the

 

March 11th meeting:

 

§   IRS regulations will allow the County to borrow $30 million instead of                             $10 million for tax exempt counties/cities for capital expenditures

 

The Board unanimously agreed that Schools and Community College should be a separate

 

category.

 

A majority of the Board agreed to list the following under Schools:

 

Community College

The Board unanimously agreed to list the following under Community College:

 

Health Care

The Board unanimously agreed to list the following under Health Care:

o   BOCC make a decision in 2010 on the future of Stokes Reynolds Memorial Hospital

o   Review the status of the King Clinic

o   Review the status of Home Health

o   Review of Health Department Services in light of pending changes such as FQHC’s and other appropriate options

 

Revenues

The Board unanimously agreed to further discuss these items during the budget process:

o   EMS convalescent care (possible sixth truck)

o   Jail – Federal inmate housing

o   Some type of user identification system for solid waste to eliminate trash being brought from other counties

 

 

 

Capital Projects

The Board unanimously agreed to list the following under Capital Projects:

 

Technology

The Board unanimously agreed to list the following under Technology:

 

Miscellaneous

The Board unanimously agreed to list the following under Miscellaneous:

 

The Board discussed “Smoking in County Facilities”.  The Board discussed banning

 

smoking, posting no smoking signs comparable to the Courthouse, smoke free buildings, designate

 

smoking areas, and leave county policies regarding smoking as is.

 

The Board unanimously agreed to request the County Manager take the views expressed by

 

the Board, investigate the possibilities, talk to employees, and return information back to the

 

Board regarding “Smoking in County Facilities”.

 

The Board unanimously agreed to discuss a date for the next Goals Planning Session at the

 

March 22nd meeting.

 

 

 

 

 

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker entertained       

 

a motion to adjourn the Goals Planning Session.

 

Vice Chairman Lankford moved to adjourn the Goals Planning Session.   Commissioner

 

Inman seconded and the motion carried unanimously.

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman