) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) FEBRUARY 8, 2010
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administration Building) located in Danbury, North Carolina
on Monday,
February 8, 2010 at 1:30 pm with the following members present:
Chairman Jimmy
Walker
Vice Chairman Ernest
Lankford
Commissioner J.
Leon Inman
Commissioner Ron
Carroll
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Economic
Development Director Alan Wood
Support
Services Supervisor Danny Stovall
Tax
Administrator Jake Oakley
Chairman Jimmy Walker called the meeting to
order and delivered the invocation.
Chairman Walker opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
Chairman Walker noted
that due to some recent medical issues, Commissioner Inman
would be signifying his vote by the raising of his hand.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Walker entertained a motion to
approve or amend the February 8, 2010
Agenda.
Commissioner Carroll
requested to add the following to today’s Agenda:
·
Discussion Agenda –
Rules of Procedure for Appointments
·
Action Agenda –
Contingency Appropriation (Current Expense) to the Board of Education
which was discussed at the February 4th budget work session
Vice Chairman Lankford questioned the urgency
in adding the Contingency Appropriation
to the Board of Education to today’s agenda.
Commissioner Carroll
noted it is not a matter of urgency, but it is a matter of following
through with something the Board stated. Commissioner Carroll noted that this Board
had stated
that once the Board reviewed the budget at mid-year (February 4th
meeting) and if revenues were
coming in as projected or above, the County would provide the Board of
Education the additional
appropriation.
Vice Chairman Lankford
noted that the item was not on today’s Agenda and felt the Board
needed to follow the Rules of Procedure by not adding items unless an
emergency.
Commissioner Carroll
noted the Agendas had been delivered on Wednesday before the
meeting on Thursday, February 4th.
The item was discussed at
the February 4th meeting.
Vice Chairman Lankford reiterated the need to follow the Rules of
Procedure by not adding items
to the Agenda unless absolutely necessary.
Chairman Walker requested to add the following
to today’s Agenda:
·
Information Agenda – Report from Emergency Management
Director Monty Stevens regarding the recent winter
storm
County Manager Bryan Steen noted the Board had
discussed at the February 4th budget
work session the need to reschedule the Goals Session meeting scheduled
for March 3rd. The
Board discussed rescheduling the Goals Session meeting to March 11th.
The Board agreed to
add the rescheduling of the March 3rd Goals Session meeting to
today’s Consent Agenda.
The Board unanimously
agreed to add the requests from Commissioner Carroll and
Chairman Walker.
Vice Chairman Lankford moved to approve the February
8, 2010 Agenda as amended.
Commissioner Smith seconded and the motion carried unanimously.
PUBLIC COMMENTS
There were no public comments.
CONSENT AGENDA
Chairman Walker entertained a motion to
approve or amend the following items on the
Consent Agenda:
Minutes
Sheriff’s
Department - Budget Amendment #52
Finance Director Julia Edwards submitted Budget
Amendment #52.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.311 |
Training |
$5,100.00 |
$4,700.00 |
$9,800.00 |
|
|
Totals |
$5,100.00 |
$4,700.00 |
$9,800.00 |
This budget amendment is justified as follows:
To appropriate Federal Fines & Forfeiture Funds
for Spillman Software Training.
This will result in a net increase of $4,700.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.411 |
Federal Fines/Forfeitures |
$300.00 |
$4,700.00 |
$5,000.00 |
|
|
Totals |
$300.00 |
$4,700.00 |
$5,000.00 |
Sheriff’s Department
- Budget Amendment #53
Finance Director Julia Edwards submitted Budget
Amendment #53.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.351 |
Maint. & Repairs-Auto |
$66,781.00 |
$1,457.00 |
$68,238.00 |
|
100.4310.511 |
Equipment-Non Capitalized |
$33,688.00 |
$6,314.00 |
$40,002.00 |
|
|
Totals |
$100,469.00 |
$7,771.00 |
$108,240.00 |
This budget amendment is justified as follows:
To appropriate insurance claim funds for repairs to
wrecked vehicle and purchase of vehicle to replace wrecked vehicle.
This will result in a net increase of $7,771.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3839.850 |
Insurance Claims |
$58,162.00 |
$7,771.00 |
$65,933.00 |
|
|
Totals |
$58,162.00 |
$7,771.00 |
$65,933.00 |
Finance - Budget Amendment #54
Finance Director Julia Edwards submitted Budget
Amendment #54.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
|||||||
|
Account |
Account |
Budgeted |
Increase |
As |
|
|||||||
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|||||||
|
|
General Fund |
|
|
|
|
|||||||
|
|
See below |
$10,677,559.00 |
$(105,875.00) |
$10,571,684.00 |
|
|||||||
|
|
Contingency |
|
|
|
|
|||||||
|
100.9910.000 |
Contingency |
$126,500.00 |
$71,875.00 |
$198,375.00 |
|
|||||||
|
|
Totals |
$10,804,059.00 |
$(34,000.00) |
$10,770,059.00 |
|
|||||||
|
|
|
|
|
|
|
|||||||
|
|
|
|
|
|
|
|||||||
|
|
Walnut Cove Senior Center |
|
|
|
|
|||||||
|
204.5861.000 |
Salaries & Wages |
$24,748.00 |
$1,200.00 |
$25,948.00 |
|
|||||||
|
204.5861.090 |
Social Security |
$1,609.00 |
$(25.00) |
$1,584.00 |
|
|||||||
|
204.5861.091 |
Medicare Tax |
$376.00 |
$(5.00) |
$371.00 |
|
|||||||
|
204.5861.101 |
401(K) |
$259.00 |
$5.00 |
$264.00 |
|
|||||||
|
|
|
$26,992.00 |
$1,175.00 |
$28,167.00 |
|
|||||||
|
|
Revaluation Fund |
|
|
|
|
|||||||
|
202.4140.000 |
Salaries & Wages |
$93,871.00 |
$5.00 |
$93,876.00 |
|
|||||||
|
202.4140.090 |
Social Security |
$5,820.00 |
$(5.00) |
$5,815.00 |
|
|||||||
|
|
|
$99,691.00 |
$00.00 |
$99,691.00 |
|
|||||||
|
CURRENT
|
||||||||||||
|
Account |
ACCOUNT |
BUDGETED |
INCREASE |
AS |
||||||||
|
Number |
DESCRIPTION |
AMOUNT |
(DECREASE) |
AMENDED |
||||||||
|
General Fund |
||||||||||||
|
Finance |
||||||||||||
|
100.4130.091 |
Medicare
Tax |
$ 2,090.00 |
$ (175.00) |
$
1,915.00 |
||||||||
|
100.4130.101 |
401K |
$ 1,109.00 |
$ 175.00 |
$ 1,284.00 |
||||||||
|
$ 3,199.00 |
$
- |
$ 3,199.00 |
||||||||||
|
Elections |
||||||||||||
|
100.4170.000 |
Salaries
& Wages |
$ 68,007.00 |
$ 5.00 |
$
68,012.00 |
||||||||
|
100.4170.090 |
Social
Security |
$ 4,390.00 |
$ (5.00) |
$
4,385.00 |
||||||||
|
$ 72,397.00 |
$ - |
$
72,397.00 |
||||||||||
|
Tax Administration |
||||||||||||
|
100.4140.000 |
Salaries
& Wages |
$
252,144.00 |
$
(14,000.00) |
$
238,144.00 |
||||||||
|
100.4140.020 |
Salaries
& Wages Part Time |
$
11,400.00 |
$ 500.00 |
$
11,900.00 |
||||||||
|
100.4140.090 |
Social
Security |
$
16,340.00 |
$ (1,400.00) |
$
14,940.00 |
||||||||
|
100.4140.091 |
Medicare
Tax |
$
3,821.00 |
$ (300.00) |
$
3,521.00 |
||||||||
|
100.4140.100 |
Retirement |
$
12,431.00 |
$ (600.00) |
$
11,831.00 |
||||||||
|
100.4140.101 |
401K |
$ 2,229.00 |
$ (150.00) |
$ 2,079.00 |
||||||||
|
100.4140.110 |
Group
Insurance |
$
30,536.00 |
$ (2,200.00) |
$
28,336.00 |
||||||||
|
100.4140.111 |
Dental
Insurance |
$ 1,892.00 |
$ (100.00) |
$
1,792.00 |
||||||||
|
100.4140.390 |
Tax
Refund and Tax Settlement |
$ 4,000.00 |
$ 4,000.00 |
$
8,000.00 |
||||||||
|
$
334,793.00 |
$
(14,250.00) |
$
320,543.00 |
||||||||||
|
Register of Deeds |
||||||||||||
|
100.4180.000 |
Salaries
& Wages |
$ 105,457.00 |
$ 120.00 |
$
105,577.00 |
||||||||
|
100.4180.020 |
Salaries
& Wages Part Time |
$
11,987.00 |
$ 120.00 |
$
12,107.00 |
||||||||
|
100.4180.090 |
Social
Security |
$ 7,282.00 |
$ (350.00) |
$
6,932.00 |
||||||||
|
100.4180.091 |
Medicare
Tax |
$ 1,703.00 |
$ (80.00) |
$
1,623.00 |
||||||||
|
100.4180.100 |
Retirement |
$ 5,790.00 |
$ (500.00) |
$
5,290.00 |
||||||||
|
100.4180.101 |
401K |
$ 796.00 |
$ 25.00 |
$ 821.00 |
||||||||
|
$
133,015.00 |
$ (665.00) |
$
132,350.00 |
||||||||||
|
Public Buildings |
||||||||||||
|
100.4190.000 |
Salaries
& Wages |
$
227,478.00 |
$ (8,000.00) |
$
219,478.00 |
||||||||
|
100.4190.090 |
Social
Security |
$
13,889.00 |
$ (1,100.00) |
$
12,789.00 |
||||||||
|
100.4190.091 |
Medicare
Tax |
$ 3,248.00 |
$
(250.00) |
$ 2,998.00 |
||||||||
|
100.4190.100 |
Retirement |
$
11,207.00 |
$ (350.00) |
$
10,857.00 |
||||||||
|
100.4190.101 |
401K |
$ 1,771.00 |
$ (475.00) |
$
1,296.00 |
||||||||
|
100.4190.100 |
Group
Insurance |
$
37,216.00 |
$ (4,700.00) |
$
32,516.00 |
||||||||
|
100.4190.110 |
Dental
Insurance |
$ 2,305.00 |
$ (300.00) |
$
2,005.00 |
||||||||
|
100.4190.321 |
Postage |
$ 250.00 |
$ 300.00 |
$ 550.00 |
||||||||
|
$
297,364.00 |
$
(14,875.00) |
$
282,489.00 |
||||||||||
|
Information Systems |
||||||||||||
|
100.4210.000 |
Salaries
& Wages |
$
116,435.00 |
$
(18,000.00) |
$
98,435.00 |
||||||||
|
100.4210.090 |
Social
Security |
$ 7,219.00 |
$ (1,400.00) |
$
5,819.00 |
||||||||
|
100.4210.091 |
Medicare
Tax |
$ 1,688.00 |
$ (300.00) |
$
1,388.00 |
||||||||
|
100.4210.100 |
Retirement |
$ 5,740.00 |
$ (900.00) |
$
4,840.00 |
||||||||
|
100.4210.101 |
401K |
$ 961.00 |
$ 125.00 |
$
1,086.00 |
||||||||
|
100.4210.110 |
Group
Insurance |
$
10,497.00 |
$ (1,700.00) |
$
8,797.00 |
||||||||
|
100.4210.111 |
Dental
Insurance |
$ 651.00 |
$ 100.00 |
$ 751.00 |
||||||||
|
$
143,191.00 |
$
(22,075.00) |
$
121,116.00 |
||||||||||
|
Vehicle Maintenance |
||||||||||||
|
100.4250.000 |
Salaries
& Wages |
$
94,679.00 |
$ 290.00 |
$
94,969.00 |
||||||||
|
100.4250.090 |
Social
Security |
$ 5,870.00 |
$ (195.00) |
$
5,675.00 |
||||||||
|
100.4250.091 |
Medicare
Tax |
$ 1,373.00 |
$ (45.00) |
$
1,328.00 |
||||||||
|
100.4250.100 |
Retirement |
$ 4,668.00 |
$ 5.00 |
$
4,673.00 |
||||||||
|
100.4250.101 |
401K |
$
717.00 |
$ 150.00 |
$ 867.00 |
||||||||
|
$
107,307.00 |
$ 205.00 |
$
107,512.00 |
||||||||||
|
Sheriff's Department |
||||||||||||
|
100.4310.000 |
Salaries
& Wages |
$
1,404,827.00 |
$
(10,000.00) |
$
1,394,827.00 |
||||||||
|
100.4310.020 |
Salaries
& Wages Part Time |
$
92,000.00 |
$
18,000.00 |
$
110,000.00 |
||||||||
|
100.4310.040 |
Separation
Allowance |
$
49,696.00 |
$ 350.00 |
$ 50,046.00 |
||||||||
|
100.4310.090 |
Social
Security |
$
95,838.00 |
$ (3,000.00) |
$
92,838.00 |
||||||||
|
100.4310.100 |
Retirement |
$
69,196.00 |
$ (1,000.00) |
$
68,196.00 |
||||||||
|
100.4310.102 |
401K
5% |
$
66,919.00 |
$ (400.00) |
$ 66,519.00 |
||||||||
|
100.4310.110 |
Group
Insurance |
$
167,947.00 |
$ (5,200.00) |
$ 162,747.00 |
||||||||
|
100.4310.111 |
Dental
Insurance |
$
10,402.00 |
$ (300.00) |
$ 10,102.00 |
||||||||
|
100.4310.511 |
Equipment-Non
Capitalized |
$
33,688.00 |
$ 1,550.00 |
$
35,238.00 |
||||||||
|
$
1,990,513.00 |
$ - |
$ 1,990,513.00
|
||||||||||
|
Jail |
$
- |
|||||||||||
|
100.4320.000 |
Salaries
& Wages |
$
632,336.00 |
$ (10,000.00) |
$
622,336.00 |
||||||||
|
100.4320.020 |
Salaries
& Wages Part Time |
$
91,000.00 |
$ 50,000.00 |
$ 141,000.00 |
||||||||
|
100.4320.090 |
Social
Security |
$
41,251.00 |
$ 7,225.00 |
$ 48,476.00 |
||||||||
|
100.4320.091 |
Medicare
Tax |
$ 9,647.00 |
$ 1,000.00 |
$ 10,647.00 |
||||||||
|
100.4320.100 |
Retirement |
$
28,266.00 |
$ 4,300.00 |
$ 32,566.00 |
||||||||
|
100.4320.102 |
401K
5% |
$ 3,700.00 |
$ (1,100.00) |
$ 2,600.00 |
||||||||
|
$
806,200.00 |
$ 51,425.00 |
$ 857,625.00 |
||||||||||
|
District Resource
Center |
||||||||||||
|
100.4321.000 |
Salaries
& Wages |
$
89,426.00 |
$ (7,000.00) |
$
82,426.00 |
||||||||
|
100.4321.091 |
Medicare
Tax |
$ 1,278.00 |
$ (100.00) |
$
1,178.00 |
||||||||
|
100.4321.100 |
Retirement |
$ 4,265.00 |
$ (175.00) |
$
4,090.00 |
||||||||
|
100.4321.101 |
401K
1% |
$ 865.00 |
$ (125.00) |
$ 740.00 |
||||||||
|
100.4321.110 |
Group
Insurance |
$
11,451.00 |
$ (1,100.00) |
$
10,351.00 |
||||||||
|
100.4321.111 |
Dental
Insurance |
$ 710.00 |
$ (65.00) |
$ 645.00 |
||||||||
|
$
107,995.00 |
$ (8,565.00) |
$ 99,430.00 |
||||||||||
|
Emergency
Communications |
||||||||||||
|
100.4325.000 |
Salaries
& Wages |
$
381,341.00 |
$
(45,000.00) |
$ 336,341.00 |
||||||||
|
100.4325.010 |
Salaries
& Wages Overtime |
$
12,000.00 |
$
10,000.00 |
$
22,000.00 |
||||||||
|
100.4325.090 |
Social
Security |
$
24,602.00 |
$ (1,000.00) |
$
23,602.00 |
||||||||
|
100.4325.110 |
Group
Insurance |
$
45,804.00 |
$ (5,000.00) |
$
40,804.00 |
||||||||
|
100.4325.111 |
Dental
Insurance |
$ 2,837.00 |
$ (300.00) |
$ 2,537.00 |
||||||||
|
100.4325.350 |
Maint.
& Repairs Equipment |
$
26,700.00 |
$
5,000.00 |
$
31,700.00 |
||||||||
|
$
493,284.00 |
$
(36,300.00) |
$
456,984.00 |
||||||||||
|
Emergency Management |
||||||||||||
|
100.4330.000 |
Salaries
& Wages |
$
103,947.00 |
$ 5.00 |
$ 103,952.00 |
||||||||
|
100.4330.090 |
Social
Security |
$ 8,445.00 |
$ (100.00) |
$ 8,345.00 |
||||||||
|
100.4330.090 |
Medicare
Tax |
$ 1,507.00 |
$ (15.00) |
$ 1,492.00 |
||||||||
|
100.4330.321 |
Postage |
$ 50.00 |
$ 110.00 |
$
160.00 |
||||||||
|
$
113,949.00 |
$ - |
$ 113,949.00 |
||||||||||
|
Fire & Rescue |
||||||||||||
|
100.4340.000 |
Salaries
& Wages |
$
133,062.00 |
$ 5.00 |
$
133,067.00 |
||||||||
|
100.4340.090 |
Social
Security |
$ 8,563.00 |
$ (905.00) |
$ 7,658.00 |
||||||||
|
100.4340.091 |
Medicare
Tax |
$ 2,003.00 |
$ (200.00) |
$ 1,803.00 |
||||||||
|
100.4340.100 |
Retirement |
$ 6,809.00 |
$ (275.00) |
$ 6,534.00 |
||||||||
|
100.4340.101 |
401K
1% |
$ 297.00 |
$ (50.00) |
$ 247.00 |
||||||||
|
100.4340.110 |
Group
Insurance |
$
15,268.00 |
$ (800.00) |
$ 14,468.00 |
||||||||
|
100.4340.111 |
Dental
Insurance |
$ 946.00 |
$ (25.00) |
$ 921.00 |
||||||||
|
$
166,948.00 |
$ (2,250.00) |
$
164,698.00 |
||||||||||
|
Emergency Medical
Services |
||||||||||||
|
100.4370.000 |
Salaries
& Wages |
$
1,124,945.00 |
$
(14,000.00) |
$
1,110,945.00 |
||||||||
|
100.4370.090 |
Social
Security |
$
89,897.00 |
$ (5,000.00) |
$
84,897.00 |
||||||||
|
100.4370.091 |
Medicare
Tax |
$
21,024.00 |
$ (1,000.00) |
$
20,024.00 |
||||||||
|
100.4370.100 |
Retirement |
$
64,087.00 |
$ (3,000.00) |
$
61,087.00 |
||||||||
|
100.4370.101 |
401K
1% |
$ 6,345.00 |
$ (200.00) |
$ 6,145.00 |
||||||||
|
100.4370.110 |
Group
Insurance |
$
133,594.00 |
$ (2,000.00) |
$
131,594.00 |
||||||||
|
100.4370.111 |
Dental
Insurance |
$ 8,274.00 |
$ (100.00) |
$ 8,174.00 |
||||||||
|
100.4370.180 |
Professional
Services |
$
12,520.00 |
$
750.00 |
$
13,270.00 |
||||||||
|
100.4370.351 |
Maint.
& Repairs Auto |
$
45,000.00 |
$
17,050.00 |
$
62,050.00 |
||||||||
|
100.4370.440 |
Misc.
Contractual Services |
$
27,242.00 |
$
7,500.00 |
$
34,742.00 |
||||||||
|
$
1,532,928.00 |
$ - |
$ 1,532,928.00 |
||||||||||
|
Animal Control |
||||||||||||
|
100.4380.000 |
Salaries
& Wages |
$
91,210.00 |
$ 250.00 |
$
91,460.00 |
||||||||
|
100.4380.090 |
Social
Security |
$ 5,655.00 |
$ (700.00) |
$ 4,955.00 |
||||||||
|
100.4380.091 |
Medicare
Tax |
$ 1,323.00 |
$ (150.00) |
$ 1,173.00 |
||||||||
|
100.4380.100 |
Retirement |
$ 4,497.00 |
$ 50.00 |
$ 4,547.00 |
||||||||
|
$
102,685.00 |
$ (550.00) |
$
102,135.00 |
||||||||||
|
Solid Waste
Collection |
||||||||||||
|
100.4720.000 |
Salaries
& Wages |
$
176,151.00 |
$ (8,000.00) |
$
168,151.00 |
||||||||
|
100.4720.020 |
Salaries
& Wages Part Time |
$
171,535.00 |
$ (4,000.00) |
$
167,535.00 |
||||||||
|
100.4720.090 |
Social
Security |
$
21,491.00 |
$ (1,500.00) |
$
19,991.00 |
||||||||
|
100.4720.091 |
Medicare
Tax |
$ 5,026.00 |
$ (400.00) |
$ 4,626.00 |
||||||||
|
100.4720.100 |
Retirement |
$ 8,632.00 |
$ (475.00) |
$ 8,157.00 |
||||||||
|
100.4720.101 |
401K |
$ 475.00 |
$ 250.00 |
$ 725.00 |
||||||||
|
100.4720.110 |
Group
Insurance |
$
26,719.00 |
$ (2,000.00) |
$ 24,719.00 |
||||||||
|
100.4720.111 |
Dental
Insurance |
$ 1,655.00 |
$ (100.00) |
$ 1,555.00 |
||||||||
|
100.4720.351 |
Maint.
& Repairs Auto |
$
151,606.00 |
$ 15,805.00 |
$
167,411.00 |
||||||||
|
100.4720.511 |
Equipment
Non Capitalized |
$ 8,000.00 |
$ 420.00 |
$ 8,420.00 |
||||||||
|
$
571,290.00 |
$ - |
$
571,290.00 |
||||||||||
|
Planning |
||||||||||||
|
100.4910.000 |
Salaries
& Wages |
$ 272,083.00 |
$ 500.00 |
$
272,583.00 |
||||||||
|
100.4910.090 |
Social
Security |
$
16,869.00 |
$ (1,000.00) |
$
15,869.00 |
||||||||
|
100.4910.091 |
Medicare
Tax |
$ 3,945.00 |
$
(300.00) |
$ 3,645.00 |
||||||||
|
100.4910.101 |
401K |
$ 2,462.00 |
$
25.00 |
$ 2,487.00 |
||||||||
|
$
295,359.00 |
$
(775.00) |
$
294,584.00 |
||||||||||
|
Economic Development |
||||||||||||
|
100.4920.090 |
Social
Security |
$ 4,280.00 |
$ (5.00) |
$ 4,275.00 |
||||||||
|
100.4920.100 |
Retirement |
$ 3,404.00 |
$ 5.00 |
$ 3,409.00 |
||||||||
|
100.4920.101 |
401K |
$ 700.00 |
$ (5.00) |
$ 695.00 |
||||||||
|
100.4920.260 |
Departmental
Supplies |
$ 2,880.00 |
$ (1,240.00) |
$ 1,640.00 |
||||||||
|
100.4920.441 |
Kobe
Wieland Copper Grant #1 |
$
20,653.00 |
$ 5.00 |
$
20,658.00 |
||||||||
|
100.4920.443 |
Kobe
Wieland Copper Grant #2 |
$
172,000.00 |
$ 800.00 |
$
172,800.00 |
||||||||
|
100.4920.511 |
Equipment
Non Capitalized |
$ -
|
$ 1,240.00 |
$ 1,240.00 |
||||||||
|
$
203,917.00 |
$ 800.00 |
$ 204,717.00 |
||||||||||
|
Natural Resources |
||||||||||||
|
100.4960.000 |
Salaries
& Wages |
$
89,823.00 |
$ 290.00 |
$
90,113.00 |
||||||||
|
100.4960.090 |
Social
Security |
$ 6,479.00 |
$ (190.00) |
$
6,289 .00 |
||||||||
|
100.4960.091 |
Medicare
Tax |
$ 1,515.00 |
$ (40.00) |
$ 1,475.00 |
||||||||
|
100.4960.100 |
Retirement |
$ 5,152.00 |
$ 5.00 |
$ 5,157.00 |
||||||||
|
100.4960.101 |
401K |
$ 692.00 |
$ 5.00 |
$ 697.00 |
||||||||
|
100.4960.260 |
Departmental
Supplies |
$ 925.00 |
$ (70.00) |
$ 855.00 |
||||||||
|
$
104,586.00 |
$ - |
$ 104,586.00 |
||||||||||
|
Health Department |
||||||||||||
|
100.5100.261 |
Office
Supplies |
$
63,408.00 |
$ (1,345.00) |
$
62,063.00 |
||||||||
|
100.5100.350 |
Maint.
& Repairs Equipment |
$ - |
$ 235.00 |
$ 235.00 |
||||||||
|
100.5100.370 |
Advertising |
$ 1,790.00 |
$ 1,000.00 |
$
2,790.00 |
||||||||
|
100.5100.450 |
Insurance
& Bonds |
$ 8,000.00 |
$ (590.00) |
$
7,410.00 |
||||||||
|
100.5100.490 |
Dues
& Subscription |
$ 1,750.00 |
$ 700.00 |
$ 2,450.00 |
||||||||
|
$
74,948.00 |
$ - |
$
74,948.00 |
||||||||||
|
Home Health |
||||||||||||
|
100.5190.000 |
Salaries
& Wages |
$
259,312.00 |
$ (25,000.00) |
$
234,312.00 |
||||||||
|
100.5190.020 |
Salaries
& Wages Part Time |
$
90,791.00 |
$
(20,000.00) |
$
70,791.00 |
||||||||
|
100.5190.081 |
On
Call Pay |
$
10,000.00 |
$ 3,000.00 |
$ 13,000.00 |
||||||||
|
100.5190.090 |
Social
Security |
$
22,488.00 |
$ (4,000.00) |
$
18,488.00 |
||||||||
|
100.5190.091 |
Medicare
Tax |
$ 5,259.00 |
$ (1,000.00) |
$
4,259.00 |
||||||||
|
100.5190.100 |
Retirement |
$
13,277.00 |
$ (1,000.00) |
$
12,277.00 |
||||||||
|
100.5190.101 |
401K |
$ 544.00 |
$ 200.00 |
$ 744.00 |
||||||||
|
100.5190.110 |
Group
Insurance |
$
32,445.00 |
$ (2,000.00) |
$
30,445.00 |
||||||||
|
100.5190.111 |
Dental
Insurance |
$ 2,010.00 |
$ (100.00) |
$ 1,910.00 |
||||||||
|
100.5190.230 |
Medical
Supplies |
$
40,000.00 |
$ 15,900.00 |
$
55,900.00 |
||||||||
|
$
476,126.00 |
$
(34,000.00) |
$
442,126.00 |
||||||||||
|
Environmental Health |
||||||||||||
|
100.5192.000 |
Salaries
& Wages |
$
196,320.00 |
$ (7,500.00) |
$
188,820.00 |
||||||||
|
100.5192.090 |
Social
Security |
$
12,313.00 |
$ (1,200.00) |
$ 11,113.00 |
||||||||
|
100.5192.091 |
Medicare
Tax |
$ 2,880.00 |
$ (275.00) |
$
2,605.00 |
||||||||
|
100.5192.100 |
Retirement |
$ 9,662.00 |
$ (275.00) |
$
9,387.00 |
||||||||
|
100.5192.101 |
401K |
$ 1,030.00 |
$ 175.00 |
$
1,205.00 |
||||||||
|
100.5192.110 |
Group
Insurance |
$
20,612.00 |
$ (120.00) |
$ 20,492.00 |
||||||||
|
100.5192.111 |
Dental
Insurance |
$ 1,277.00 |
$ (75.00) |
$ 1,202.00 |
||||||||
|
$
244,094.00 |
$ (9,270.00) |
$
234,824.00 |
||||||||||
|
Social Services |
||||||||||||
|
100.5310.000 |
Salaries
& Wages |
$
1,642,989.00 |
$ (8,200.00) |
$ 1,634,789.00 |
||||||||
|
100.5310.030 |
Salaries
& Wages-Contract |
$
23,775.00 |
$
700.00 |
$
24,475.00 |
||||||||
|
100.5310.083 |
CAP-c
and CAP-DA |
$
33,000.00 |
$ 1,375.00 |
$
34,375.00 |
||||||||
|
100.5310.090 |
Social
Security |
$
109,237.00 |
$ (3,000.00) |
$
106,237.00 |
||||||||
|
100.5310.091 |
Medicare
Tax |
$
25,547.00 |
$ (750.00) |
$
24,797.00 |
||||||||
|
100.5310.100 |
Retirement |
$
85,689.00 |
$ (500.00) |
$
85,189.00 |
||||||||
|
100.5310.101 |
401K |
$
10,726.00 |
$ (350.00) |
$
10,376.00 |
||||||||
|
100.5310.110 |
Group
Insurance |
$
217,567.00 |
$ (2,000.00) |
$
215,567.00 |
||||||||
|
100.5310.111 |
Dental
Insurance |
$
13,475.00 |
$ (100.00) |
$ 13,375.00 |
||||||||
|
100.5310.490 |
Dues
& Subscription |
$ 1,120.00 |
$ 150.00 |
$ 1,270.00 |
||||||||
|
$
2,163,125.00 |
$
(12,675.00) |
$ 2,150,450.00 |
||||||||||
|
Veteran Services |
||||||||||||
|
100.5820.000 |
Salaries
& Wages |
$
15,558.00 |
$ (2,000.00) |
$
13,558.00 |
||||||||
|
100.5820.090 |
Social
Security |
$ 951.00 |
$
(100.00) |
$ 851.00 |
||||||||
|
100.5820.091 |
Medicare
Tax |
$ 222.00 |
$ (25.00) |
$ 197.00 |
||||||||
|
100.5820.100 |
Retirement |
$ 756.00 |
$ (75.00) |
$ 681.00 |
||||||||
|
100.5820.260 |
Departmental
Supplies |
$ 135.00 |
$
100.00 |
$ 235.00 |
||||||||
|
100.5820.490 |
Dues
& Subscription |
$ 125.00 |
$ 45.00 |
$ 170.00 |
||||||||
|
$ 17,747.00 |
$ (2,055.00) |
$
15,692.00 |
||||||||||
|
Senior Services |
||||||||||||
|
100.5860.090 |
Social
Security |
$ 8,646.00 |
$ (150.00) |
$
8,496.00 |
||||||||
|
100.5860.091 |
Medicare
Tax |
$ 2,022.00 |
$ (30.00) |
$
1,992.00 |
||||||||
|
100.5860.100 |
Retirement |
$
58,102.00 |
$ 125.00 |
$ 58,227.00 |
||||||||
|
100.5860.101 |
401K |
$ 767.00 |
$ 55.00 |
$ 822.00 |
||||||||
|
$
69,537.00 |
$ - |
$
69,537.00 |
||||||||||
|
Debt Services |
||||||||||||
|
100.9100.801 |
Principal-IS |
$
49,335.00 |
$ (1,668.00) |
$
47,667.00 |
||||||||
|
100.9100.831 |
Interest-IS |
$ 1,727.00 |
$ 1,668.00 |
$
3,395.00 |
||||||||
|
$
51,062.00 |
$ - |
$ 51,062.00 |
||||||||||
|
Total General Fund |
$
10,677,559.00 |
$
(105,875.00) |
$ 10,571,684.00 |
|||||||||
This budget amendment is justified as follows:
To transfer funds from quarterly review to
Contingency.
This will result in a net decrease of $32,825.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
General Fund |
|
|
|
|
100.3519.410 |
Home Health Fees |
$748,060.00 |
$(34,000.00) |
$714,060.00 |
|
|
Totals |
$748,060.00 |
$(34,000.00) |
$714,060.00 |
Walnut
Cove Senior Center
|
204.3991.000 |
Fund Balance |
$7,602.00 |
$1,175.00 |
$8,777.00 |
|
|
Totals |
$7,602.00 |
$1,175.00 |
$8,777.00 |
Stokes
Reynolds Memorial Hospital - Budget Amendment #55
Finance Director Julia Edwards submitted Budget
Amendment #55.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Transfers |
|
|
|
|
100.9820.984 |
Transfer to Stokes Rey.
Fund |
$00.00 |
$250,000.00 |
$250,000.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$198,375.00 |
$(100,000.00) |
$98,375.00 |
|
100.9910.200 |
Hold Harmless-Contingency |
$100,000.00 |
$(100,000.00) |
$00.00 |
|
100.9910.400 |
Capital Outlay |
$50,000.00 |
$(50,000.00) |
$00.00 |
|
|
|
$348,375.00 |
$00.00 |
$348,375.00 |
|
|
Stokes Rey. Hospital Fund |
|
|
|
|
500.5700.000 |
Hospital Operations |
$300,000.00 |
$250,000.00 |
$550,000.00 |
|
|
Totals |
$300,000.00 |
$250,000.00 |
$550,000.00 |
This budget amendment is justified as follows:
To appropriate additional funds for estimated losses
with Stokes Reynolds Hospital and estimated contractual payments to HMC/CAH for
hospital operations.
This will result in a net increase of $250,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Stokes Rey. Hospital Fund |
|
|
|
|
500.3981.000 |
Transfer from General Fund |
$00.00 |
$250,000.00 |
$250,000.00 |
|
|
Totals |
$00.00 |
$250,000.00 |
$250,000.00 |
Commissioner Smith confirmed with Finance Director Julia Edwards that
this funding is not being taken out of Fund Balance.
Charge by
Board of Commissioners to Advertise 2009-10 Unpaid Taxes
Tax Administrator Jake Oakley requested the
Board of Commissioners order the
Tax Collector to advertise the tax liens at the January 25th
meeting with a request for approval
at the February 8th meeting. Tax
Administrator Oakley submitted to the Board the following
update as of 02-02-2010 regarding the amount of unpaid taxes:
Levy Amount (Real Property): 3,632
Bills Principal
Due: $1,624,797.33
Proposed
Resolution – Declaring of Surplus Property
Support Services Supervisor Danny Stovall presented
the Board of Commissioners the
following proposed Resolution at the January 25th meeting
with a request for approval
at the February 8th meeting:
RESOLUTION
Declaring
of Surplus Property
WHEREAS,
NCGS 153A-176 authorizes the County to dispose of real or personal property in
accordance with procedures
prescribed in Chapter 160A, Article 12;
WHEREAS,
NCGS 160A-265 gives the Board of Commissioners the authority to dispose of real
or personal property;
WHEREAS,
located at 1141 Dodgetown Road is a two story farm house and other farm
buildings
that need to be removed and
it is in the County’s best interest to move forward with the development
of the Early College
Campus;
NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners
declares
these buildings as surplus
and approves for these buildings to be burnt or demolished.
Adopted this the 8th day of February 2010.
____________________________
_____________________________
Jimmy Walker - Chairman Ernest Lankford – Vice Chairman
____________________________
_____________________________
____________________________
Attest:
__________________________________
Darlene M. Bullins – Clerk to the Board
Proposed
Fiscal Year 2009-10 Audit Contract – Martin Starnes & Associates, CPAs, PA
Finance Director Julia
Edwards submitted the proposed contract with Martin Starnes &
Associates, CPAs PA to perform the County’s Fiscal Year (beginning July
1, 2009 and ending
June 30, 2010) Audit for the Board’s consideration. Finance Director Edwards requested the Board
approve for Chairman Jimmy Walker to execute the contract.
(a copy of the executed contract will be retained by the Finance
Director and Clerk to the Board)
Stokes County
Community Child Protection Team Annual Report
DSS Director Jan
Spencer submitted the Stokes County Community Child Protection
Team Annual Report as required by General Statute 7B-1406 for the
Board’s review. The Team
recommended the following:
Stokes County
Child Facility Protection Team Annual Report
Health Director Josh
Swift submitted the Stokes County Child Fatality Prevention Team
Annual Report as required by General Statute 7B-1406 for the Board’s review. The Stokes
County Child Fatality Prevention Team remains committed to the
prevention of all child deaths.
Request to
Liquidate EMS Charges
Emergency Services
Director Monty Stevens submitted the following EMS Charges
incurred by individuals who were incarcerated in the Stokes County Jail
at the time of service:
Call Number Date
of Call Total
Charges
0806705 11-02-2008 $356.00
0806706 11-02-2008 $667.00
0806849 11-08-2008 $356.00
0900075 01-03-2009 $356.00
EMS Director Stevens
requested the Board approve the liquidation of the submitted
charges totaling $1735.00.
March 3, 2010
Goals Session Meeting – Rescheduled
Chairman Walker, with
full consent of the Board, directed the rescheduling of the
March 3rd Goals Session Meeting be placed on today’s Consent
Agenda. The Board
unanimously agreed to reschedule the March 3rd Goals Session
meeting to March 11th at 10:30 am.
Vice Chairman Lankford moved to approve the
Consent Agenda as amended.
Commissioner Smith seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen noted the following:
Commissioner Smith noted the need to look at
possible dates/locations for the
ethics training that the Board needs.
Manager Steen noted
the Institute of Government is sponsoring a webinar in late March.
Chairman Walker noted
the possibility of including the training with a League of
Governments’ meeting so that officials from King, Walnut Cove, and
Danbury could also
acquire the needed training.
Vice Chairman Lankford
noted that he preferred not to have the training during a
League meeting.
Chairman Walker, with
full consent of the Board, charged Manager Steen to investigate
whether someone could possibly come to the County so that all county officials
could attend at one
central location. Chairman
Walker noted Manager Steen could update the Board at the next
meeting.
Emergency
Management – Recent Winter Storm
Chairman Walker
expressed the County’s appreciation to Director Stevens and all those
involved for an outstanding team effort during the recent winter storm.
Emergency Management
Director Monty Stevens noted the following:
Director Stevens noted that all in all, he
felt the emergency operation went very well.
Vice Chairman Lankford noted the need to
request power companies to try to clear trees
(especially pine trees) away from the power lines.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Chairman Walker noted
the following new statement that has been placed directly below
the Discussion Agenda which will allow items of an emergency nature to
be moved to the Action
Agenda upon approval of the Board:
Tax
Administration Report – January 2010
Tax Administrator Jake Oakley presented the following informational data:
|
Fiscal Year 2009-10 |
Budget Amt |
Collected Amt |
Over |
Under |
||||
|
|
|
|
Budget |
Budget |
||||
|
County Regular & Motor
Vehicles |
$(20,702,277.00) |
$18,811,923.81 |
|
$1,890,353.19 |
||||
|
|
|
|
|
|
||||
|
Prior Taxes 93-08 Tax
Years |
|
|
|
|
||||
|
County Regular & Motor
Vehicles |
$ 600,000.00 |
$ 505,284.71 |
|
$ 94,715.29 |
||||
|
EMS Collections |
|
|
|
|
||||
|
Total Collected (01-1-10/01-31-10) |
$
5,162.95 |
|
|
|
||||
|
Total Collected (07-01-09/6-30-10) |
$
50,054.09 |
|
|
|
||||
|
Delinquent accounts
received from EMS (January 2010) 66 accounts = $25,453.96 |
|
|
|
|
||||
|
Personal Property
Discovery Report |
# of |
Total |
Taxes |
|
||||
|
Audit Dates |
Accts |
Value |
Due |
|
||||
|
01-01-10/01-31/10 |
8 |
$88,615 |
$820.51 |
|
||||
|
|
|
|
|
|
||||
|
Business Personal
Property Discovery Report |
# of |
Total |
Taxes |
|
||||
|
Audit Dates |
Accts |
Value |
Due |
|
||||
|
01-01-10/01-31/10 |
0 |
$00.00 |
$00.00 |
|
||||
|
Motor Vehicle Release
Report |
Accounts |
Total Value |
|
||||||||
|
Audit Dates |
|
|
|
||||||||
|
01-01-10/01-31/10 |
54 |
$1,784.05 |
|
||||||||
|
|
|
|
|
||||||||
|
Motor Vehicle Refund
Report |
Accounts |
Total Accounts |
|
||||||||
|
Audit Dates |
|
|
|
||||||||
|
01-01-10/01-31/10 |
0 |
$00.00 |
|
||||||||
|
Number billed for Jan.
2010 |
3922 |
|
|
||||||||
|
Garnishment Totals |
|
|
|
|
|||||||
|
Month |
Total Accounts |
Original Levy Amt |
Collected Amt |
|
|||||||
|
F/Year 2009-10 |
|
||||||||||
|
(July 1 – June 30) |
1417 |
$274,332.95 |
$244,846.37 |
|
|||||||
|
January-2010 |
116 |
$19,744.33 |
$18,809.08 |
|
|||||||
|
Stokes County
Interstate Collection Report |
|
|||||||||||||||||||||||||||
|
Vehicle Taxes |
Jan. 2010 |
|
||||||||||||||||||||||||||
|
Month to Date Collected |
$4,082.24 |
|
||||||||||||||||||||||||||
|
# of Accounts Collected |
104 |
|
||||||||||||||||||||||||||
|
Month to Date Cancelled |
$ 201.35 |
|
||||||||||||||||||||||||||
|
# of Accounts Cancelled |
3 |
|
||||||||||||||||||||||||||
|
Property Taxes |
Jan. 2010 |
|
||||||||||||||||||||||||||
|
Month to Date Collected |
$ 641.03 |
|
||||||||||||||||||||||||||
|
# of Accounts Collected |
7 |
|
||||||||||||||||||||||||||
|
Month to Date Cancelled |
$206.30 |
|
||||||||||||||||||||||||||
|
# of Accounts Cancelled |
1 |
|
||||||||||||||||||||||||||
|
EMS |
Jan. 2010 |
|
||||||||||||||||||||||||||
|
Month to Date Collected |
$ 1,580.54 |
|
||||||||||||||||||||||||||
|
# of Accounts Collected |
15 |
|
||||||||||||||||||||||||||
|
Month to Date Cancelled |
$435.00 |
|
||||||||||||||||||||||||||
|
# of Accounts Cancelled |
1 |
|
||||||||||||||||||||||||||
|
Cumulative Totals |
|
|||||||||||||||||||||||||||
|
Cumulative Total to Date
Collected-Motor Vehicles |
$
15,477.40 |
|
||||||||||||||||||||||||||
|
Cumulative Total to Date
Collected- Property Taxes |
$
1,831.29 |
|
||||||||||||||||||||||||||
|
Cumulative Total to Date
Collected - EMS |
$
5,140.16 |
|
||||||||||||||||||||||||||
|
Grand Total to Date
Collected - All categories |
$
22,448.85 |
|
||||||||||||||||||||||||||
|
Releases (Real and
Personal Property) Less than $100– January
2010 (Per NCGS 105-381 (b)
|
|
|
||||||||||||||||||||||||||
Tax Administrator Oakley presented the following Real and Personal Property Refunds
(January) which are more than $100 for the Board’s consideration:
|
Refunds (Real and
Personal Property) More than $100–January
2010-Per NCGS 105-381 (b)
|
Tax Administrator Oakley presented the following Real and Personal Property Releases
(January) which are more than $100 for the Board’s consideration:
|
Releases (Real and
Personal Property) More than $100–January
2010-Per NCGS 105-381 (b)
|
Tax Administrator Oakley presented the following Late Application for Elderly &
Disabled Exemption and Disabled Veterans Exclusion for 2009 for the Board’s consideration:
|
Name |
Parcel Number |
Acreage |
Assigned Value |
|
Glenn & Marylee Tuttle |
5993-02-87-0420 |
Tract |
$168,800 |
Tax Administrator Oakley recommends approval of the following:
· Refunds more than $100 – Real & Personal Property
· Releases more than $100 - Real & Personal Property
· Late Application for Elderly and Disabled Exemption for 2009
The Board had no issues with the requests presented by Administrator Oakley.
Chairman Walker, with
full consent of the Board, directed the following items be placed on
the February 22nd Consent Agenda.
· Refunds more than $100 – Real & Personal Property
· Releases more than $100 - Real & Personal Property
· Late Application for Elderly and Disabled Exemption for 2009
Stokes
Reynolds Memorial Hospital, Inc.
County Manager Bryan
Steen presented the following documents for the Board
·
Articles of Restatement for Nonprofit Corporation
·
Amended and Restated Bylaws
·
Lease Agreement Between Stokes County and Stokes
Reynolds Memorial Hospital, Inc.
·
Stokes Reynolds Memorial Hospital, Inc. – Conflict
of Interest
Manager Steen noted the following:
·
Documents are related to the change of operation
for Stokes Reynolds Memorial Hospital which will take effect on March 1, 2010
·
Documents will be placed back on the February 22nd
Discussion Agenda
·
Legal counsel will be available for the February 22nd
meeting
·
Documents will need to be adopted at a Special Call
Meeting on March 1st
·
Discrepancy found on page 2 and 5 pertaining to
annual meeting times – possibly have the annual meeting on the same day of a
Commissioners’ meeting
·
Documents being given today in order for the Board
to have ample time to review the documents before discussion and adoption
Job Vacancies
County Manager Bryan
Steen recommended the following positions be filled:
§ Accounting
Technician I – DSS - Vacant on 02-22-2010
§ Environmental
Health Specialist – Environmental Health – Vacant on 11-04-09
Manager Steen noted that DSS Director Jan
Spencer had stated in an email that the
Accounting Technician position is a very critical position which
performs the following main
duties:
·
Keying of Part IV’s of the 1571 into the state
system for reimbursement
·
Checks employee timesheets for errors and keys
information into the payroll system
·
Prepares Accounts payable invoices for payment
·
Answers telephone 1.5 days a week
·
Opens, sorts, stamps and distributes mail 2 days per week
·
Backup for other employees in clerical unit along
with other duties too numerous to mention
Manager Steen noted that there are three
individuals in Environmental Health that are
certified who all will possibly be taking an extended leave in early
spring and summer.
The Board discussed
the manager’s recommendations.
Commissioner Carroll
requested which departments currently have budgeted positions that
are vacant.
Clerk Bullins noted
there were vacancies in Communications, EMS, and Health
Department.
Commissioner Smith
stated he had no problems with moving the item to today’s
Action Agenda.
Vice Chairman Lankford
reiterated the need to not move items to the Action Agenda
unless absolutely necessary.
Chairman Walker requested
the pleasure of the Board regarding the manager’s
recommendations.
Commissioner Smith moved in this particular
situation regarding the job vacancies to place
the manager’s recommendation on today’s Action. Commissioner Carroll seconded and the motion
carried (4-1) with Vice Chairman Lankford voting against the motion.
Appointments
– Rules of Procedure
Commissioner Carroll
requested the Board review the following Rule #30 – Appointments
(Rules of Procedure adopted in 2006):
· Rule 30. Appointments. The board shall use the following procedure to make appointments to fill vacancies in other boards and public offices over which the board has power of appointment. No appointment shall be made until the meeting following the meeting at which the opening has been announced. The chair shall open the floor to nominations, where upon the members shall put forward and debate names of possible appointees. When debate ends, the chair shall call the roll of the members, and each member shall vote. The votes shall not be tallied until each member has voted. Each vote shall be decided by a majority of the valid ballots cast. It is the duty of each member to vote for as many appointees as there are appointments to be made, but failure to do so does not invalidate that member’s ballot
Commissioner Carroll noted the following:
· No appointment shall be made until the meeting following the meeting at which the opening has been announced
· The rule also allows for nominations at the meeting following the announcement of the vacancy along with nominations at the second meeting
· When the debate is over, the chair shall call the roll and each member shall vote
· Each vacancy will be decided by a majority of the valid ballots cast
The Board
discussed the Rule #30.
Chairman Walker noted
that the Board always announces the vacancy at one meeting
and appoints at the second meeting, but have failed to individually
vote on each person.
Commissioner Carroll reiterated that according to the rule, an
individual can be nominated and
approved at the second meeting.
Commissioner Smith
noted the need to place the appointment on the Discussion Agenda
at the first meeting and on the Action Agenda at the second meeting.
The Board agreed that all
appointments would be handled according to Rule #30 in the
Board’s Rules of Procedure.
Appointments
– Stokes County Animal Control Advisory Council
Chairman Walker noted
that Candis Loy (citizen appointment) and Kelly Craine (Sheriff’s
Department) were nominated at the January 25th meeting to
serve on the Stokes County Animal
Control Advisory Council.
County Manager Bryan
Steen noted that Captain Mike Marshall had notified Administration
that Wilson (Bubby) Blankenship was interested in serving on the
Advisory Council.
Chairman Walker opened
the floor for nominations.
Vice Chairman Lankford
nominated Richard Nunn for the citizen appointment.
Commissioner Smith
nominated Wilson (Bubby) Blankenship for the Sheriff’s Department
appointment.
Chairman Walker polled
the Board members regarding Kelly Craine for the Sheriff’s
Department appointment:
·
Commissioner Carroll - yes
·
Vice Chairman Lankford - no
·
Chairman Walker - no
·
Commissioner Inman - no
·
Commissioner Smith - no
Chairman Walker stated the Kelly Craine received
one vote.
Chairman Walker polled the Board members
regarding Bubby Blankenship for the Sheriff’s
Department appointment:
·
Commissioner Smith - yes
·
Commissioner Inman - yes
·
Chairman Walker - yes
·
Vice Chairman Lankford - yes
·
Commissioner Carroll – no
Chairman Walker stated that Bubby Blankenship has
been approved (by a vote of 4 to 1) to
serve as the Sheriff’s Department appointee on the Stokes County Animal
Control Advisory
Council.
Chairman Walker polled the Board members
regarding Candis Loy for the citizen
appointment:
·
Vice Chairman Lankford - no
·
Chairman Walker - no
·
Commissioner Inman - no
·
Commissioner Smith – yes
·
Commissioner Carroll - yes
Chairman Walker polled the Board members
regarding Richard Nunn for the citizen
appointment:
·
Chairman Walker - yes
·
Commissioner Inman - yes
·
Commissioner
Smith - no
·
Commissioner Carroll - no
·
Vice Chairman Lankford - yes
Chairman Walker stated that Richard Nunn has
been approved (by a vote of 3 to 2)
to serve as a citizen appointment on the Stokes County Animal Control
Advisory Council.
Commissioner Carroll
noted the Board could save time by each member stating who they
wish to vote for instead of polling each member for each name.
The Board unanimously
agreed with Commissioner Carroll’s suggestion which will save
time.
Appointments
– Stokes County Animal Control Advisory Council
Chairman Walker noted
the following information provided by the Clerk:
·
While researching the other members on the Advisory
Council, it was found that the
Animal Control Advisory Council had not submitted the following to be considered for reappointment: Mona Triplett, Bob Sullivan, and Leonard
Hicks
·
Chairman Triplett noted that at the end of their 2009
terms, all wished to remain and she did not realize that she needed to request
reappointments
·
Advisory Council recommends reappointment for Mona
Triplett, Bob Sullivan, and Leonard Hicks
Vice Chairman Lankford
nominated the following for re-appointment:
·
Mona S. Triplett - appointment from Animal Advocacy
Organization
·
Bob Sullivan - Citizen Appointment
·
Leonard Hicks - Citizen Appointment
Chairman Walker directed the Clerk to place
the appointment on the February 22nd
Action Agenda.
Appointments
– Stokes County Economic Development Commission
Chairman Walker noted
the following had been nominated at the January 25th meeting
to serve on the Stokes County Economic Development Commission:
·
Worth Hampton
·
Sam Hill
·
Russel Slate
·
Mitzi Nance
Chairman Walker opened the floor for further
nominations.
Commissioner Smith nominated Jason Pendleton.
Chairman Walker polled the Board members
regarding four vacancies on the Stokes County
Economic Development Commission:
·
Commissioner Inman – Worth Hampton, Sam Hill, Jason
Pendleton, Russel Slate
·
Commissioner Smith – Worth Hampton, Sam Hill, Jason
Pendleton, Mitzi Nance
·
Commissioner Carroll - Worth Hampton, Sam Hill,
Jason Pendleton, Mitzi Nance
·
Vice Chairman Lankford – Worth Hampton, Sam Hill,
Russel Slate, Mitzi Nance
·
Chairman Walker – Worth Hampton, Sam Hill, Jason
Pendleton, Russel Slate
Chairman Walker stated that Worth Hampton, (by
unanimous vote) Sam Hill, (by
unanimous vote), Jason Pendleton, (by vote of 4 to 1) has been approved
for
reappointment/appointment to the Stokes County Economic Development
Commission with a tie
between Russel Slate and Mitzi Nance.
Chairman Walker polled
the Board regarding the tie between Russel Slate and Mitzi
Nance:
·
Commissioner Smith – Mitzi Nance
·
Commissioner Carroll – Mitzi Nance
·
Vice Chairman Lankford – Russel Slate
·
Commissioner Inman – Russel Slate
·
Chairman Walker – Russel Slate
Chairman Walker stated that Russel Slate has
been approved (by a vote of 3 to 2) for
reappointment to the Stokes County Economic Development Commission.
Appointments
– Stokes County Fire Commission
Chairman Walker
announced a civilian vacancy on the Stokes County Fire Commission
which will be filling the unexpired term of David Manuel who resigned.
Chairman Walker noted
that David Parker was recommended by the Stokes County
Fire Commission.
Vice Chairman Lankford
requested additional information on Mr. Parker.
Chairman Walker, with
full consent of the Board, allowed Fire Commission Chairman
Clifford Hall, who was in attendance for today’s meeting, to provide information
regarding
Mr. Parker’s fire service background.
Mr. Hall stated Mr.
Parker resided in Pine Hall and has been a previous Fire Chief and
served on the Board of Directors for Stokes Rockingham Vol. Fire
Department. Mr. Parker
does not hold any position with Stokes Rockingham Vol. Fire Department
at this time.
Mr. Hall also noted
the need to have this vacancy filled as soon as possible due to
budget sessions starting in March.
Chairman Walker opened
the floor for nominations.
Commissioner Carroll
nominated David Parker.
Chairman Walker, with
full consent of the Board, directed the Clerk to place the
appointment on the February 22nd Action Agenda.
Appointments
– Firemen’s Relief Fund – Board of Directors
Chairman Walker noted
the following information received by the Clerk:
·
Fire Marshal’s office did not submit the one year
term appointments for the Firemen’s Relief Fund –Board of Directors in January
2009
·
The two year appointments for the Firemen’s Relief
Fund – Board of Directors, which expired in January 2010, have not been
submitted
·
Original appointments were approved in January 2008
·
Current Fire Marshal, who was employed in May 2008,
was unaware of the appointments
·
Fire Departments at the last Association meeting
recommended the same individuals listed below be considered for re-appointment
with the indicated terms
·
Appointees are all very familiar with the Firemen’s
Relief Fund
Chairman Walker opened the floor for
nominations.
Vice Chairman Lankford nominated the following
individuals for re-appointment to
the Firemen’s Relief Fund –Board of Directors:
Recommended for re-appointment to serve a one-year term with an
effective date of 01-01-2010:
|
FIRE DEPARTMENT |
TRUSTEE NAME |
|
PINNACLE
VFD |
Mr. Travis Sink |
|
LAWSONVILLE
VFD |
Mr. Ronnie Mabe |
|
FRANCISCO
VFD |
Mr. Atherton Jessup |
|
WALNUT
COVE VFD |
Mr. James Teague |
|
NORTHEAST
STOKES VFD |
Mr. Jonathan Wall |
|
STOKES
ROCKINGHAM VFD |
Ms. Kay Morris |
|
SAURATOWN
VFD |
Mr. Jim Walton |
|
DANBURY
VFD |
Mr. Norman Scott |
|
SOUTH
STOKES VFD |
Mr. Bobby Boles |
|
DOUBLE
CREEK VFD |
Mr. Tom Tilley |
Recommended for re-appointment to serve a two-year term with an
effective date of 01-01-2010:
|
FIRE DEPARTMENT |
TRUSTEE NAME |
|
PINNACLE
VFD |
Mr. Jeremy Bowman |
|
LAWSONVILLE
VFD |
Mr. Arthur
Glidewell |
|
FRANCISCO
VFD |
Ms. Ashley Pack |
|
WALNUT
COVE VFD |
Mr. Dwight Ball |
|
NORTHEAST
STOKES VFD |
Mr. Bobby Dunlap |
|
STOKES
ROCKINGHAM VFD |
Mr. Devin
Rhodes |
|
SAURATOWN
VFD |
Mr. Randall
Patterson |
|
DANBURY
VFD |
Mr. Elmer Manuel |
|
SOUTH
STOKES VFD |
Ms. Jean Young |
|
DOUBLE
CREEK VFD |
Mr. Donald Durham |
Chairman Walker, with full consent of the
Board, directed the Clerk to place the
appointment on the February 22nd Action Agenda.
Appointments
– Stokes County Community Child Protection Team
Chairman Walker
announced a Commissioner appointed seat is vacant on the
Stokes County Community Child Protection Team.
Chairman Walker opened
the floor for nominations.
There were no
nominations.
Chairman Walker, with full consent of the
Board, directed the Clerk to place the
appointment on the February 22nd Action Agenda.
Appointments
– Stokes County Board of Adjustments
Chairman Walker announced three vacant
appointments on the Stokes County Board of
Adjustments. Planning Director
David Sudderth has confirmed that the following members wish to
be considered for re-appointment:
·
Don Lester – Member
·
Larry Boles - Member
·
Russel Slate – Alternate member
Chairman Walker opened
the floor for nominations.
Vice Chairman Lankford
nominated the following for re-appointment to the Stokes County
Board of Adjustments:
·
Don Lester – Member
·
Larry Boles - Member
·
Russel Slate – Alternate member
Chairman Walker, with full consent of the
Board, directed the Clerk to place the
appointment on the February 22nd Action Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
EDC Broadband
Feasibility Study – Request to Proceed with Grant Application
Economic Development Director Alan Wood
welcomed Director Mark Wells, Rockingham
County Business Technology Center, who has worked closely with Stokes
County during the
Broadband Feasibility Study.
Director Wood expressed appreciation to Director Wells for his
continued cooperation during this study. Director Wells will be going before the
Rockingham
County Board of Commissioners this evening for approval to proceed with
the grant application
process.
Economic Development Director Alan Wood
presented Mr. John Howell and Mr. Glenn
Kruse who presented the following information regarding the request to
proceed with grant
application:
·
Existing DSL Coverage
o Residential
DSL-12,463 currently being served and 8,681 being un-served
o Business DSL-526
currently being served and 120 being un-served
·
Existing Cable Coverage
o Residential Cable-15,553
currently being served and 5,591 being un-served
o Business Cable-569
currently being served and 77 being un-served
·
Existing Broadband Overview
o Residential-Availability
§ Single
option-6,638
§ Dual option-10,201
§ Un-served-4,305
o Business-Availability
§ Single option-64
§ Dual option-503
§ Un-served-79
·
Objective is to provide wireless coverage to 95%+
·
Projected to use a 16 site design which would
downlink speed of 3 meg or greater using
an CPE (customer premises equipment) – majority of sites are already located in
the County
·
Not everyone would have to use a CPE
·
Summary of Broadband Service available after
proposed wireless network is deployed
o Business –
Wireless
§ 29 will be
un-served
§ 617 will be served
o Residential –
Wireless
§ 726 will be
un-served
§ 20,418 will be
served
·
Instructions that Stokes County does not want to be
in the business of running a broadband network has been incorporated into all
the analysis
·
Jane Patterson, ENC Authority, has expressed
interest that ENC Authority would like
to be an applicant for stimulus dollars
·
Ms. Patterson is verifying that ENC Authority has
the authority to be an applicant for Stokes County
·
ENC Authority applied and received stimulus funding
for Broadband in Round 1
·
Federal rules for Round 2 came out last Tuesday
·
Rules have completely changed from the rules in Round
1
·
Howell Group will be in Atlanta the end of the week
to learn more about the application process
·
Stokes County’s application would be for RUS –
Department of Agriculture Stimulus Funding
·
Budget for this project is estimated at $4.58
million which is similar to the Rockingham County’s estimated budget
·
Suggest making a joint application with Rockingham
County, with the possibility of Caswell County being a third applicant
·
Caswell County will be voting tomorrow whether to
move forward with the grant application process
·
If ENC is the applicant, ENC would be the fiduciary
and would be responsible for the 25% loan
·
Department of Agriculture Grant is a 75/25 grant
loan – the 25% loan would be the responsibility of the entity that makes the
application
·
Round 2 is asking for more details with the
application
·
Stokes and Rockingham counties both have very good,
accurate data/mapping for the application
ED Director Wood noted the following:
§ Approval needed
tonight to move forward with the application process
§ Approval of Budget
Amendment #56 which allocates $10,000 from Economic Development Contingency to fund
the application
§ There are some
changes from the Round 1 application process
§ The Howell Group
will attend training in Atlanta this week, if after the training they feel our
application would be unsuccessful, then Stokes County would not go forward with
the application process
§ Application
process opens February 15th with 30 days to complete the application
§ Feels Stokes
County has a very strong business case
§ Fee would be, if
joint application with Rockingham County, between $6,000 and $8,000
§ Caswell County is
considering two options, not sure if Caswell will move forward with the option
that is similar to Stokes and Rockingham counties
§ If Caswell
County’s option is similar then application fee will be somewhat less
Mr. Wells stated that funding for the
application fee has already been approved by
Rockingham County, but approval to move forward with the application is
on the Board’s Agenda
for tonight. Rockingham County
officials are aware of the possibility of a joint application with
Stokes County and possibly Caswell County. Rockingham County has direct links to the ENC
Authority, ENC funding help to start the Rockingham Technology Business
Center.
The Board discussed
the Agenda item with Mr. Howell and Mr. Kruse.
Vice Chairman Lankford
confirmed that ENC can apply for funding and work with a
private entity such as CenturyLink to build the network. Mr. Howell did note CenturyLink
had indicated that they would not be applying for federal stimulus funding.
Mr. Howell noted the
need to have a “shovel ready project” in order to receive stimulus
funding.
Commissioner Carroll
confirmed that the Howell Group does have a backup applicant
if ENC were not able to submit the application – a 501(c) non-profit
which would also be a
good opportunity. Commissioner
Carroll also confirmed with Mr. Howell that this funding is
not tied in any way to ERate Funding.
Mr. Howell noted that
ENC Authority might have other projects that could be tacked
on which looks very favorable to the Federal Government. Mr. Howell also noted that
ENC Authority is already receiving funding from the Federal Government.
Commissioner Smith
confirmed with Mr. Howell that the applicant will be solely
responsible for the 25% loan match.
Commissioner Smith questioned who will own the
assets. Mr. Howell noted that in
Round 1, the applicant actually owned the assets, but changes
could have been made in Round 2.
Mr. Howell confirmed that Stokes County and the citizens of
Stokes County would not be held responsible for the 25% loan match.
Director Wood
concluded that the federal application process includes a “but for clause”
and feels that “but for this funding”, this network would not be built,
and “but for this funding”,
these people would not in the immediate future have coverage.
Finance Director Julia
Edwards submitted Budget Amendment #56 for allocation
of funding.
Economic
Development - Budget Amendment #56
To
amend the General Fund, the expenditures are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Economic Development |
|
|
|
|
100.4920.370 |
Advertising |
$35,000.00 |
$10,000.00 |
$45,000.00 |
|
|
|
$35,000.00 |
$10,000.00 |
$45,000.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4920.027 |
Economic Development |
$162,928.00 |
$(10,000.00) |
$152,928.00 |
|
201.9810.000 |
Transfer to General Fund |
102,948.00 |
$10,000.00 |
$112,948.00 |
|
|
Totals |
$265,876.00 |
$00.00 |
$265,876.00 |
This budget amendment is justified as follows:
To transfer funds from Capital Reserve Fund for
grant application fee for Broadband.
This will result in a net increase of $10,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3982.960 |
Transfer from Capital
Reserve Fund |
$99,948.00 |
$10,000.00 |
$109,948.00 |
|
|
Totals |
$99,948.00 |
$10,000.00 |
$109,948.00 |
Chairman Walker entertained a motion.
Commissioner Inman moved to proceed with the
application process for Broadband
Stimulus Funding and Budget Amendment #56. Commissioner Smith seconded and the
motion carried unanimously.
Purchase
Authorization for Early College POD
Proposed
Resolution – Early College Campus POD Purchase Exemption
Services Support Supervisor
Danny Stovall submitted the following Resolution
at the January 25th meeting with a request for approval at the
February 8th meeting:
RESOLUTION
EARLY
COLLEGE CAMPUS POD PURCHASE EXEMPTION
WHEREAS,
in accordance with NCGS 143-129(g) Waiver
of Bidding for Previously Bid Contracts;
WHEREAS, the Board of
Commissioners is convened in a regular meeting:
NOW THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY
RESOLVES THAT:
The POD purchase for the Early College
Campus is exempt from the provisions of North Carolina General Statute bidding
requirements per 143-129(g) for the following reasons:
·
Stokes County Schools held a public and
formal bid process.
·
Stokes County Schools discussed bids
received on March 3, 2009 and formally awarded a contract to M/Space during a regular
scheduled meeting on March 16, 2009.
·
M/Space has agreed to extend to Stokes County
the same cost as set forth in a previous contract with the Stokes County School
System.
·
As specified in NCGS 143-129(g) a 10 day
notice was advertised in the Stokes News on January 28, 2010.
Adopted the 8th day of February 2010.
_____________________________ _____________________________
Jimmy Walker - Chairman Ernest
Lankford – Vice Chairman
____________________________ _____________________________
____________________________ Attest:
________________________
Mr. Stovall noted that
the Notice of Intent was advertised in the Stokes News on
January 28th and LLC will sell Stokes County additional PODS
at the same price as
Nancy Reynolds PODS, which would be $330,439.00 for one POD.
Chairman Walker
entertained a motion.
Commissioner Smith moved to approve
the submitted Resolution for Early College Campus
POD Purchase Exemption as requested from Support Services Supervisor
Danny Stovall.
Vice Chairman Lankford seconded and the motion carried unanimously.
Mr. Stovall noted that
the Erosion Control Plan has been approved by the State
and no asbestos was found in the structures located on the property so
plans will move forward to
remove the structures located on the property.
Job Vacancies
Chairman Walker
entertained a motion regarding the recommendation from Manager
Steen to fill the vacant LPNII position at the Health Department which
was approved for
advertisement at the January 25th meeting.
Commissioner Smith
moved to approve Manager Steen’s recommendation to fill the
vacant LPNII position at the Health Department. Commissioner Carroll seconded and the
motion carried unanimously.
Contingency
Appropriation to the Board of Education
Chairman Walker
entertained a motion.
Commissioner Carroll
moved to release the $100,000 that was placed in Contingency for the
Board of Education’s Current Expense Fund following the recent mid-year
review of the County‘s
revenue picture. Vice Chairman Lankford seconded and the motion carried
unanimously.
Job Vacancies
Chairman Walker
entertained a motion regarding the following positions recommended
by Manager Steen to be filled:
§ Accounting
Technician I – DSS
§ Environmental
Health Specialist – Environmental Health
Commissioner Smith
moved to approve the recommendation by the County Manager
to fill the following vacant county positions:
§ Accounting
Technician I – DSS
§ Environmental
Health Specialist – Environmental Health
Commissioner Carroll seconded and the motion
carried unanimously.
Stokes
Reynolds Memorial Hospital
Commissioner Inman requested clarification
regarding the meetings on March 1st
regarding Stokes Reynolds Memorial Hospital.
Manager Steen noted
that the Board would meet first as the Board of Commissioners
to adopt specific documents, will adjourn from that meeting and then
meet as the Board of
Trustees to transact further business.
Manager Steen noted that at the Board of Trustees’ meeting,
the Trustees will approve specific positions such as Chairman, Vice
Chairman, etc.
Chairman Walker
requested Manager Steen to include information pertaining to these
two meetings at the February 22nd meeting.
Adjournment
There being no further business to come before
the Board, Chairman Walker
entertained a motion to adjourn the meeting.
Vice Chairman Lankford moved to adjourn the
meeting.
Stokes County Fire Commission Chairman
Clifford Hall requested to speak to the
Board directly after Vice Chairman Lankford’s motion to adjourn.
Chairman Walker asks if there was a second to
the motion to adjourn.
Chairman Walker noted that there had been no
second to the motion. The motion
failed due to lack of second.
Stokes County
Fire Commission
Chairman Walker, with
full consent of the Board, allowed Mr. Hall to speak.
Mr. Hall noted the
need to have the vacant position for the Fire Commission filled
as soon as possible due to the budget process starting on March 9th. Mr. Hall noted that
there was only one recommendation from the Fire Association and there
had been no other
applications for the vacancy and the need for the appointee to become
familiar with the
fire departments that he would be assigned to before the budget process
begins.
Mr. Hall requested the
appointment be approved at tonight’s meeting.
Vice Chairman Lankford
noted that he had no problems with the Commission going
ahead and discussing the budget process with the candidate and that Mr.
Parker could be
considered for appointment at the February 22nd meeting.
The Board had no
issues with Fire Commission Chairman Hall discussing the budget
process with Mr. Parker.
Chairman Walker entertained a motion to
adjourn.
Vice Chairman Lankford moved to adjourn the
meeting. Commissioner Inman seconded
and the motion carried unanimously.
_________________________
_____________________________
Darlene M.
Bullins
Jimmy Walker
Clerk to the
Board Chairman