STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    FEBRUARY 8, 2010

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

February 8, 2010 at 1:30 pm with the following members present:

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Economic Development Director Alan Wood

                                                Support Services Supervisor Danny Stovall

                                                Tax Administrator Jake Oakley

                                                                       

Chairman Jimmy Walker called the meeting to order and delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

            Chairman Walker noted that due to some recent medical issues, Commissioner Inman

 

would be signifying his vote by the raising of his hand.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Walker entertained a motion to approve or amend the February 8, 2010

 

Agenda.

 

            Commissioner Carroll requested to add the following to today’s Agenda:

 

·         Discussion Agenda –  Rules of Procedure for Appointments

·         Action Agenda –  Contingency Appropriation (Current Expense) to the Board of Education which was discussed at the February 4th budget work session

 

Vice Chairman Lankford questioned the urgency in adding the Contingency Appropriation

 

to the Board of Education to today’s agenda.

 

            Commissioner Carroll noted it is not a matter of urgency, but it is a matter of following

 

through with something the Board stated.  Commissioner Carroll noted that this Board had stated

 

that once the Board reviewed the budget at mid-year (February 4th meeting) and if revenues were

 

coming in as projected or above, the County would provide the Board of Education the additional

 

appropriation. 

 

            Vice Chairman Lankford noted that the item was not on today’s Agenda and felt the Board

 

needed to follow the Rules of Procedure by not adding items unless an emergency.

 

            Commissioner Carroll noted the Agendas had been delivered on Wednesday before the

 

meeting on Thursday, February 4th.   The item was discussed at the February 4th meeting.

 

Vice Chairman Lankford reiterated the need to follow the Rules of Procedure by not adding items

 

to the Agenda unless absolutely necessary.

 

Chairman Walker requested to add the following to today’s Agenda:

 

·         Information Agenda – Report from Emergency Management Director                Monty Stevens regarding the recent winter storm

 

County Manager Bryan Steen noted the Board had discussed at the February 4th budget

 

work session the need to reschedule the Goals Session meeting scheduled for March 3rd.    The

 

Board discussed rescheduling the Goals Session meeting to March 11th.

 

            The Board agreed to add the rescheduling of the March 3rd Goals Session meeting to

 

 today’s Consent Agenda.

 

            The Board unanimously agreed to add the requests from Commissioner Carroll and

 

Chairman Walker.

 

Vice Chairman Lankford moved to approve the February 8, 2010 Agenda as amended.

 

Commissioner Smith seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Walker entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

 

 

 

Sheriff’s Department - Budget Amendment #52

 

Finance Director Julia Edwards submitted Budget Amendment #52.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.311

Training

$5,100.00

$4,700.00

$9,800.00

 

           Totals

$5,100.00

    $4,700.00

$9,800.00

 

This budget amendment is justified as follows:

To appropriate Federal Fines & Forfeiture Funds for Spillman Software Training.

 

This will result in a net increase of $4,700.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.411

Federal Fines/Forfeitures

$300.00

$4,700.00

$5,000.00

 

           Totals

$300.00

$4,700.00

$5,000.00

Sheriff’s Department - Budget Amendment #53

 

Finance Director Julia Edwards submitted Budget Amendment #53.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.351

Maint. & Repairs-Auto

$66,781.00

$1,457.00

$68,238.00

100.4310.511

Equipment-Non Capitalized

$33,688.00

$6,314.00

$40,002.00

 

           Totals

$100,469.00

$7,771.00

$108,240.00

 

This budget amendment is justified as follows:

To appropriate insurance claim funds for repairs to wrecked vehicle and purchase of vehicle to replace wrecked vehicle.

 

This will result in a net increase of $7,771.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3839.850

Insurance Claims

$58,162.00

$7,771.00

$65,933.00

 

           Totals

$58,162.00

$7,771.00

$65,933.00

 

Finance  - Budget Amendment #54

 

Finance Director Julia Edwards submitted Budget Amendment #54.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

 

Account

Account

Budgeted

Increase

As

 

Number

Description

Amount

(Decrease)

Amended

 

 

General Fund

 

 

 

 

 

See below

$10,677,559.00

$(105,875.00)

$10,571,684.00

 

 

Contingency

 

 

 

 

100.9910.000

Contingency

$126,500.00

$71,875.00

$198,375.00

 

 

           Totals

$10,804,059.00

$(34,000.00)

$10,770,059.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Walnut Cove Senior Center

 

 

 

 

204.5861.000

Salaries & Wages

$24,748.00

$1,200.00

$25,948.00

 

204.5861.090

Social Security

$1,609.00

$(25.00)

$1,584.00

 

204.5861.091

Medicare Tax

$376.00

$(5.00)

$371.00

 

204.5861.101

401(K)

$259.00

$5.00

$264.00

 

 

 

$26,992.00

$1,175.00

$28,167.00

 

 

Revaluation Fund

 

 

 

 

202.4140.000

Salaries & Wages

$93,871.00

$5.00

$93,876.00

 

202.4140.090

Social Security

$5,820.00

$(5.00)

$5,815.00

 

 

 

$99,691.00

$00.00

$99,691.00

 

 CURRENT 

Account

ACCOUNT

 BUDGETED

 INCREASE

 AS

Number

DESCRIPTION

 AMOUNT

 (DECREASE)

 AMENDED

General Fund

Finance

100.4130.091

Medicare Tax

$               2,090.00

$                 (175.00)

$            1,915.00

100.4130.101

401K

$               1,109.00

$                   175.00

$            1,284.00

$               3,199.00

$                           -

$            3,199.00

Elections

100.4170.000

Salaries & Wages

$             68,007.00

$                       5.00

$          68,012.00

100.4170.090

Social Security

$               4,390.00

$                     (5.00)

$            4,385.00

$             72,397.00

$                           -

$          72,397.00

Tax Administration

100.4140.000

Salaries & Wages

 $           252,144.00

 $            (14,000.00)

 $        238,144.00

100.4140.020

Salaries & Wages Part Time

 $             11,400.00

 $                   500.00

 $          11,900.00

100.4140.090

Social Security

 $             16,340.00

 $              (1,400.00)

 $          14,940.00

100.4140.091

Medicare Tax

 $               3,821.00

 $                 (300.00)

 $            3,521.00

100.4140.100

Retirement

 $             12,431.00

 $                 (600.00)

 $          11,831.00

100.4140.101

401K

 $               2,229.00

 $                 (150.00)

 $            2,079.00

100.4140.110

Group Insurance

 $             30,536.00

 $              (2,200.00)

 $          28,336.00

100.4140.111

Dental Insurance

 $               1,892.00

 $                 (100.00)

 $            1,792.00

100.4140.390

Tax Refund and Tax Settlement

 $               4,000.00

 $                4,000.00

 $            8,000.00

 $           334,793.00

 $            (14,250.00)

 $        320,543.00

Register of Deeds

100.4180.000

Salaries & Wages

 $           105,457.00

 $                   120.00

 $        105,577.00

100.4180.020

Salaries & Wages Part Time

 $             11,987.00

 $                   120.00

 $          12,107.00

100.4180.090

Social Security

 $               7,282.00

 $                 (350.00)

 $            6,932.00

100.4180.091

Medicare Tax

 $               1,703.00

 $                   (80.00)

 $            1,623.00

100.4180.100

Retirement

 $               5,790.00

 $                 (500.00)

 $            5,290.00

100.4180.101

401K

 $                  796.00

 $                     25.00

 $               821.00

 $           133,015.00

 $                 (665.00)

 $        132,350.00

Public Buildings

100.4190.000

Salaries & Wages

 $           227,478.00

 $              (8,000.00)

 $         219,478.00

100.4190.090

Social Security

 $             13,889.00

 $              (1,100.00)

 $           12,789.00

100.4190.091

Medicare Tax

 $               3,248.00

 $                 (250.00)

 $             2,998.00

100.4190.100

Retirement

 $             11,207.00

 $                 (350.00)

 $           10,857.00

100.4190.101

401K

 $               1,771.00

 $                 (475.00)

 $             1,296.00

100.4190.100

Group Insurance

 $             37,216.00

 $              (4,700.00)

 $           32,516.00

100.4190.110

Dental Insurance

 $               2,305.00

 $                 (300.00)

 $             2,005.00

100.4190.321

Postage

 $                  250.00

 $                   300.00

 $                550.00

 $           297,364.00

 $            (14,875.00)

 $         282,489.00

Information Systems

100.4210.000

Salaries & Wages

 $           116,435.00

 $            (18,000.00)

 $           98,435.00

100.4210.090

Social Security

 $               7,219.00

 $              (1,400.00)

 $             5,819.00

100.4210.091

Medicare Tax

 $               1,688.00

 $                 (300.00)

 $             1,388.00

100.4210.100

Retirement

 $               5,740.00

 $                 (900.00)

 $             4,840.00

100.4210.101

401K

 $                  961.00

 $                   125.00

 $             1,086.00

100.4210.110

Group Insurance

 $             10,497.00

 $              (1,700.00)

 $             8,797.00

100.4210.111

Dental Insurance

 $                  651.00

 $                   100.00

 $                751.00

 $           143,191.00

 $            (22,075.00)

 $         121,116.00

Vehicle Maintenance

100.4250.000

Salaries & Wages

 $             94,679.00

 $                   290.00

 $           94,969.00

100.4250.090

Social Security

 $               5,870.00

 $                 (195.00)

 $             5,675.00

100.4250.091

Medicare Tax

 $               1,373.00

 $                   (45.00)

 $             1,328.00

100.4250.100

Retirement

 $               4,668.00

 $                       5.00

 $             4,673.00

100.4250.101

401K

 $                  717.00

 $                   150.00

 $                867.00

 $           107,307.00

 $                   205.00

 $         107,512.00

Sheriff's Department

100.4310.000

Salaries & Wages

 $        1,404,827.00

 $            (10,000.00)

 $       1,394,827.00

100.4310.020

Salaries & Wages Part Time

 $             92,000.00

 $              18,000.00

 $          110,000.00

100.4310.040

Separation Allowance

 $             49,696.00

 $                   350.00

 $            50,046.00

100.4310.090

Social Security

 $             95,838.00

 $              (3,000.00)

 $            92,838.00

100.4310.100

Retirement

 $             69,196.00

 $              (1,000.00)

 $            68,196.00

100.4310.102

401K 5%

 $             66,919.00

 $                 (400.00)

 $            66,519.00

100.4310.110

Group Insurance

 $           167,947.00

 $              (5,200.00)

 $          162,747.00

100.4310.111

Dental Insurance

 $             10,402.00

 $                 (300.00)

 $            10,102.00

100.4310.511

Equipment-Non Capitalized

 $             33,688.00

 $                1,550.00

 $            35,238.00

 $        1,990,513.00

 $                          -  

 $       1,990,513.00

Jail

 $                         -  

100.4320.000

Salaries & Wages

 $           632,336.00

 $            (10,000.00)

 $         622,336.00

100.4320.020

Salaries & Wages Part Time

 $             91,000.00

 $              50,000.00

$          141,000.00

100.4320.090

Social Security

 $             41,251.00

 $                7,225.00

$            48,476.00

100.4320.091

Medicare Tax

 $               9,647.00

 $                1,000.00

$            10,647.00

100.4320.100

Retirement

 $             28,266.00

 $                4,300.00

$            32,566.00

100.4320.102

401K 5%

 $               3,700.00

 $              (1,100.00)

$              2,600.00

 $           806,200.00

 $              51,425.00

$          857,625.00

District Resource Center

100.4321.000

Salaries & Wages

 $             89,426.00

 $              (7,000.00)

 $           82,426.00

100.4321.091

Medicare Tax

 $               1,278.00

 $                 (100.00)

 $             1,178.00

100.4321.100

Retirement

 $               4,265.00

 $                 (175.00)

 $             4,090.00

100.4321.101

401K 1%

 $                  865.00

 $                 (125.00)

 $                740.00

100.4321.110

Group Insurance

 $             11,451.00

 $              (1,100.00)

 $           10,351.00

100.4321.111

Dental Insurance

 $                  710.00

 $                   (65.00)

 $                645.00

 $           107,995.00

 $              (8,565.00)

 $           99,430.00

Emergency Communications

100.4325.000

Salaries & Wages

 $           381,341.00

 $            (45,000.00)

 $         336,341.00

100.4325.010

Salaries & Wages Overtime

 $             12,000.00

 $              10,000.00

 $           22,000.00

100.4325.090

Social Security

 $             24,602.00

 $              (1,000.00)

 $           23,602.00

100.4325.110

Group Insurance

 $             45,804.00

 $              (5,000.00)

 $          40,804.00

100.4325.111

Dental Insurance

 $               2,837.00

 $                 (300.00)

 $             2,537.00

100.4325.350

Maint. & Repairs Equipment

 $             26,700.00

 $                5,000.00

 $           31,700.00

 $           493,284.00

 $            (36,300.00)

 $         456,984.00

Emergency Management

100.4330.000

Salaries & Wages

 $           103,947.00

 $                       5.00

 $         103,952.00

100.4330.090

Social Security

 $               8,445.00

 $                 (100.00)

 $             8,345.00

100.4330.090

Medicare Tax

 $               1,507.00

 $                   (15.00)

 $             1,492.00

100.4330.321

Postage

 $                    50.00

 $                   110.00

 $                160.00

 $           113,949.00

 $                          -  

 $         113,949.00

Fire & Rescue

100.4340.000

Salaries & Wages

 $           133,062.00

 $                       5.00

 $          133,067.00

100.4340.090

Social Security

 $               8,563.00

 $                 (905.00)

 $              7,658.00

100.4340.091

Medicare Tax

 $               2,003.00

 $                 (200.00)

 $              1,803.00

100.4340.100

Retirement

 $               6,809.00

 $                 (275.00)

 $              6,534.00

100.4340.101

401K 1%

 $                  297.00

 $                   (50.00)

 $                 247.00

100.4340.110

Group Insurance

 $             15,268.00

 $                 (800.00)

 $            14,468.00

100.4340.111

Dental Insurance

 $                  946.00

 $                   (25.00)

 $                 921.00

 $           166,948.00

 $              (2,250.00)

 $          164,698.00

Emergency Medical Services

100.4370.000

Salaries & Wages

 $        1,124,945.00

 $            (14,000.00)

 $       1,110,945.00

100.4370.090

Social Security

 $             89,897.00

 $              (5,000.00)

 $            84,897.00

100.4370.091

Medicare Tax

 $             21,024.00

 $              (1,000.00)

 $            20,024.00

100.4370.100

Retirement

 $             64,087.00

 $              (3,000.00)

 $            61,087.00

100.4370.101

401K 1%

 $               6,345.00

 $                 (200.00)

 $              6,145.00

100.4370.110

Group Insurance

 $           133,594.00

 $              (2,000.00)

 $          131,594.00

100.4370.111

Dental Insurance

 $               8,274.00

 $                 (100.00)

 $              8,174.00

100.4370.180

Professional Services

 $             12,520.00

 $                   750.00

 $            13,270.00

100.4370.351

Maint. & Repairs Auto

 $             45,000.00

 $              17,050.00

 $            62,050.00

100.4370.440

Misc. Contractual Services

 $             27,242.00

 $                7,500.00

 $            34,742.00

 $        1,532,928.00

 $                           -  

 $       1,532,928.00

Animal Control

100.4380.000

Salaries & Wages

 $             91,210.00

 $                   250.00

 $            91,460.00

100.4380.090

Social Security

 $               5,655.00

 $                 (700.00)

 $              4,955.00

100.4380.091

Medicare Tax

 $               1,323.00

 $                 (150.00)

 $              1,173.00

100.4380.100

Retirement

 $               4,497.00

 $                     50.00

 $              4,547.00

 $           102,685.00

 $                 (550.00)

 $          102,135.00

Solid Waste Collection

100.4720.000

Salaries & Wages

 $           176,151.00

 $              (8,000.00)

 $          168,151.00

100.4720.020

Salaries & Wages Part Time

 $           171,535.00

 $              (4,000.00)

 $          167,535.00

100.4720.090

Social Security

 $             21,491.00

 $              (1,500.00)

 $            19,991.00

100.4720.091

Medicare Tax

 $               5,026.00

 $                 (400.00)

 $              4,626.00

100.4720.100

Retirement

 $               8,632.00

 $                 (475.00)

 $              8,157.00

100.4720.101

401K

 $                  475.00

 $                   250.00

 $                 725.00

100.4720.110

Group Insurance

 $             26,719.00

 $              (2,000.00)

 $            24,719.00

100.4720.111

Dental Insurance

 $               1,655.00

 $                 (100.00)

 $              1,555.00

100.4720.351

Maint. & Repairs Auto

 $           151,606.00

 $              15,805.00

 $          167,411.00

100.4720.511

Equipment Non Capitalized

 $               8,000.00

 $                   420.00

 $              8,420.00

 $           571,290.00

 $                           -  

 $          571,290.00

Planning

100.4910.000

Salaries & Wages

 $           272,083.00

 $                   500.00

 $          272,583.00

100.4910.090

Social Security

 $             16,869.00

 $              (1,000.00)

 $            15,869.00

100.4910.091

Medicare Tax

 $               3,945.00

 $                 (300.00)

 $              3,645.00

100.4910.101

401K

 $               2,462.00

 $                     25.00

 $              2,487.00

 $           295,359.00

 $                 (775.00)

 $          294,584.00

Economic Development

100.4920.090

Social Security

 $               4,280.00

 $                     (5.00)

 $              4,275.00

100.4920.100

Retirement

 $               3,404.00

 $                       5.00

 $              3,409.00

100.4920.101

401K

 $                  700.00

 $                     (5.00)

 $                 695.00

100.4920.260

Departmental Supplies

 $               2,880.00

 $              (1,240.00)

 $              1,640.00

100.4920.441

Kobe Wieland Copper Grant #1

 $             20,653.00

 $                       5.00

 $            20,658.00

100.4920.443

Kobe Wieland Copper Grant #2

 $           172,000.00

 $                   800.00

 $          172,800.00

100.4920.511

Equipment Non Capitalized

 $                         -  

 $                1,240.00

 $              1,240.00

 $           203,917.00

 $                   800.00

 $          204,717.00

Natural Resources

100.4960.000

Salaries & Wages

 $             89,823.00

 $                   290.00

 $            90,113.00

100.4960.090

Social Security

 $               6,479.00

 $                 (190.00)

 $             6,289 .00

100.4960.091

Medicare Tax

 $               1,515.00

 $                   (40.00)

 $              1,475.00

100.4960.100

Retirement

 $               5,152.00

 $                       5.00

 $              5,157.00

100.4960.101

401K

 $                  692.00

 $                       5.00

 $                 697.00

100.4960.260

Departmental Supplies

 $                  925.00

 $                   (70.00)

 $                 855.00

 $           104,586.00

 $                            -  

 $         104,586.00

Health Department

100.5100.261

Office Supplies

 $             63,408.00

 $              (1,345.00)

 $           62,063.00

100.5100.350

Maint. & Repairs Equipment

 $                          -  

 $                   235.00

 $                235.00

100.5100.370

Advertising

 $               1,790.00

 $                1,000.00

 $             2,790.00

100.5100.450

Insurance & Bonds

 $               8,000.00

 $                 (590.00)

 $             7,410.00

100.5100.490

Dues & Subscription

 $               1,750.00

 $                   700.00

 $             2,450.00

 $             74,948.00

 $                           -  

 $           74,948.00

Home Health

100.5190.000

Salaries & Wages

 $           259,312.00

 $            (25,000.00)

 $         234,312.00

100.5190.020

Salaries & Wages Part Time

 $             90,791.00

 $            (20,000.00)

 $           70,791.00

100.5190.081

On Call Pay

 $             10,000.00

 $                3,000.00

 $           13,000.00

100.5190.090

Social Security

 $             22,488.00

 $              (4,000.00)

 $           18,488.00

100.5190.091

Medicare Tax

 $               5,259.00

 $              (1,000.00)

 $             4,259.00

100.5190.100

Retirement

 $             13,277.00

 $              (1,000.00)

 $           12,277.00

100.5190.101

401K

 $                  544.00

 $                   200.00

 $                744.00

100.5190.110

Group Insurance

 $             32,445.00

 $              (2,000.00)

 $           30,445.00

100.5190.111

Dental Insurance

 $               2,010.00

 $                 (100.00)

 $             1,910.00

100.5190.230

Medical Supplies

 $             40,000.00

 $              15,900.00

 $           55,900.00

 $           476,126.00

 $            (34,000.00)

 $         442,126.00

Environmental Health

100.5192.000

Salaries & Wages

 $           196,320.00

 $              (7,500.00)

 $         188,820.00

100.5192.090

Social Security

 $             12,313.00

 $              (1,200.00)

 $           11,113.00

100.5192.091

Medicare Tax

 $               2,880.00

 $                 (275.00)

 $             2,605.00

100.5192.100

Retirement

 $               9,662.00

 $                 (275.00)

 $             9,387.00

100.5192.101

401K

 $               1,030.00

 $                   175.00

 $             1,205.00

100.5192.110

Group Insurance

 $             20,612.00

 $                 (120.00)

 $           20,492.00

100.5192.111

Dental Insurance

 $               1,277.00

 $                   (75.00)

 $             1,202.00

 $           244,094.00

 $              (9,270.00)

 $         234,824.00

Social Services

100.5310.000

Salaries & Wages

 $        1,642,989.00

 $              (8,200.00)

 $     1,634,789.00

100.5310.030

Salaries & Wages-Contract

 $             23,775.00

 $                   700.00

 $          24,475.00

100.5310.083

CAP-c and CAP-DA

 $             33,000.00

 $                1,375.00

 $          34,375.00

100.5310.090

Social Security

 $           109,237.00

 $              (3,000.00)

 $        106,237.00

100.5310.091

Medicare Tax

 $             25,547.00

 $                 (750.00)

 $          24,797.00

100.5310.100

Retirement

 $             85,689.00

 $                 (500.00)

 $          85,189.00

100.5310.101

401K

 $             10,726.00

 $                 (350.00)

 $          10,376.00

100.5310.110

Group Insurance

 $           217,567.00

 $              (2,000.00)

 $        215,567.00

100.5310.111

Dental Insurance

 $             13,475.00

 $                 (100.00)

 $          13,375.00

100.5310.490

Dues & Subscription

 $               1,120.00

 $                   150.00

 $            1,270.00

 $        2,163,125.00

 $            (12,675.00)

 $     2,150,450.00

Veteran Services

100.5820.000

Salaries & Wages

 $             15,558.00

 $              (2,000.00)

 $         13,558.00

100.5820.090

Social Security

 $                  951.00

 $                 (100.00)

 $              851.00

100.5820.091

Medicare Tax

 $                  222.00

 $                   (25.00)

 $              197.00

100.5820.100

Retirement

 $                  756.00

 $                   (75.00)

 $              681.00

100.5820.260

Departmental Supplies

 $                  135.00

 $                   100.00

 $              235.00

100.5820.490

Dues & Subscription

 $                  125.00

 $                     45.00

 $              170.00

 $             17,747.00

 $              (2,055.00)

 $         15,692.00

Senior Services

100.5860.090

Social Security

 $               8,646.00

 $                 (150.00)

 $          8,496.00

100.5860.091

Medicare Tax

 $               2,022.00

 $                   (30.00)

 $          1,992.00

100.5860.100

Retirement

 $             58,102.00

 $                   125.00

 $        58,227.00

100.5860.101

401K

 $                  767.00

 $                     55.00

 $              822.00

 $             69,537.00

 $                            -  

 $        69,537.00

Debt Services

100.9100.801

Principal-IS

 $             49,335.00

 $              (1,668.00)

 $        47,667.00

100.9100.831

Interest-IS

 $               1,727.00

 $                1,668.00

 $          3,395.00

 $             51,062.00

 $                             -  

 $        51,062.00

Total General Fund

 $      10,677,559.00

 $          (105,875.00)

 $  10,571,684.00

 

This budget amendment is justified as follows:

To transfer funds from quarterly review to Contingency.

 

This will result in a net decrease of $32,825.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

100.3519.410

Home Health Fees

$748,060.00

$(34,000.00)

$714,060.00

 

           Totals

$748,060.00

$(34,000.00)

$714,060.00

                        Walnut Cove Senior Center

204.3991.000

Fund Balance

$7,602.00

$1,175.00

$8,777.00

 

           Totals

$7,602.00

$1,175.00

$8,777.00

 

Stokes Reynolds Memorial Hospital - Budget Amendment #55

 

Finance Director Julia Edwards submitted Budget Amendment #55.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Transfers

 

 

 

100.9820.984

Transfer to Stokes Rey. Fund

$00.00

$250,000.00

$250,000.00

 

Contingency

 

 

 

100.9910.000

Contingency

$198,375.00

$(100,000.00)

$98,375.00

100.9910.200

Hold Harmless-Contingency

$100,000.00

$(100,000.00)

$00.00

100.9910.400

Capital Outlay

$50,000.00

$(50,000.00)

$00.00

 

 

$348,375.00

$00.00

$348,375.00

 

Stokes Rey. Hospital Fund

 

 

 

500.5700.000

Hospital Operations

$300,000.00

$250,000.00

$550,000.00

 

           Totals

$300,000.00

$250,000.00

$550,000.00

 

This budget amendment is justified as follows:

To appropriate additional funds for estimated losses with Stokes Reynolds Hospital and estimated contractual payments to HMC/CAH for hospital operations.

 

This will result in a net increase of $250,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Stokes Rey. Hospital Fund

 

 

 

500.3981.000

Transfer from General Fund

$00.00

$250,000.00

$250,000.00

 

           Totals

$00.00

$250,000.00

$250,000.00

 

Commissioner Smith confirmed with Finance Director Julia Edwards that this funding is not being taken out of Fund Balance.

 

Charge by Board of Commissioners to Advertise 2009-10 Unpaid Taxes

 

Tax Administrator Jake Oakley requested the Board of Commissioners order the

 

Tax Collector to advertise the tax liens at the January 25th meeting with a request for approval

 

at the February 8th meeting.  Tax Administrator Oakley submitted to the Board the following

 

update as of 02-02-2010 regarding the amount of unpaid taxes: 

 

Levy Amount (Real Property):           3,632 Bills                   Principal Due:  $1,624,797.33

 

 

Proposed Resolution – Declaring of Surplus Property

 

Support Services Supervisor Danny Stovall presented the Board of Commissioners the

 

following proposed Resolution at the January 25th meeting with a request for approval

 

at the February 8th meeting:

RESOLUTION

Declaring of Surplus Property

 

WHEREAS, NCGS 153A-176 authorizes the County to dispose of real or personal property in

accordance with procedures prescribed in Chapter 160A, Article 12;

 

WHEREAS, NCGS 160A-265 gives the Board of Commissioners the authority to dispose of real

or personal property;  

 

WHEREAS, located at 1141 Dodgetown Road is a two story farm house and other farm buildings

that need to be removed and it is in the County’s best interest to move forward with the development

of the Early College Campus; 

 

NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners declares

these buildings as surplus and approves for these buildings to be burnt or demolished. 

 

 

 

 

 

 

Adopted this the 8th day of February 2010.

 

____________________________                              _____________________________

Jimmy Walker - Chairman                                  Ernest Lankford – Vice Chairman

____________________________                             _____________________________

J. Leon Inman - Commissioner                            Ron Carroll - Commissioner     

                                                                         

____________________________                                                                        

Stanley Smith  – Commissioner                                                                                                                                                                                                                                          

 

Attest:  

 

__________________________________                                      

Darlene M. Bullins – Clerk to the Board                 

 

Proposed Fiscal Year 2009-10 Audit Contract – Martin Starnes & Associates, CPAs, PA

 

            Finance Director Julia Edwards submitted the proposed contract with Martin Starnes &

 

Associates, CPAs PA to perform the County’s Fiscal Year (beginning July 1, 2009 and ending

 

June 30, 2010) Audit for the Board’s consideration.  Finance Director Edwards requested the Board

 

approve for Chairman Jimmy Walker to execute the contract.

 

(a copy of the executed contract will be retained by the Finance Director and Clerk to the Board)

Stokes County Community Child Protection Team Annual Report

 

            DSS Director Jan Spencer submitted the Stokes County Community Child Protection

 

Team Annual Report as required by General Statute 7B-1406 for the Board’s review.  The Team

 

recommended the following:

 

 

Stokes County Child Facility Protection Team Annual Report

 

            Health Director Josh Swift submitted the Stokes County Child Fatality Prevention Team

 

Annual Report as required by General Statute 7B-1406 for the Board’s review.   The Stokes

 

County Child Fatality Prevention Team remains committed to the prevention of all child deaths.

 

Request to Liquidate EMS Charges

 

            Emergency Services Director Monty Stevens submitted the following EMS Charges

 

incurred by individuals who were incarcerated in the Stokes County Jail at the time of service:

 

Call Number                                      Date of Call                            Total Charges

0806705                                              11-02-2008                              $356.00

0806706                                              11-02-2008                              $667.00

0806849                                              11-08-2008                              $356.00

0900075                                              01-03-2009                              $356.00

 

            EMS Director Stevens requested the Board approve the liquidation of the submitted

 

charges totaling $1735.00.

March 3, 2010 Goals Session Meeting – Rescheduled

 

            Chairman Walker, with full consent of the Board, directed the rescheduling of the

 

March 3rd Goals Session Meeting be placed on today’s Consent Agenda.  The Board

 

unanimously agreed to reschedule the March 3rd Goals Session meeting to March 11th at 10:30 am.

 

 

Vice Chairman Lankford moved to approve the Consent Agenda as amended.

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

            County Manager Bryan Steen noted the following:

           

 

Commissioner Smith noted the need to look at possible dates/locations for the

 

ethics training that the Board needs.

 

            Manager Steen noted the Institute of Government is sponsoring a webinar in late March.

 

            Chairman Walker noted the possibility of including the training with a League of

 

Governments’ meeting so that officials from King, Walnut Cove, and Danbury could also

 

acquire the needed training.

 

            Vice Chairman Lankford noted that he preferred not to have the training during a

 

League meeting.

 

            Chairman Walker, with full consent of the Board, charged Manager Steen to investigate

 

whether someone could possibly come to the County so that all county officials could attend at one

 

central location.  Chairman Walker noted Manager Steen could update the Board at the next

 

meeting.

 

Emergency Management – Recent Winter Storm

 

            Chairman Walker expressed the County’s appreciation to Director Stevens and all those

 

involved for an outstanding team effort during the recent winter storm.

 

            Emergency Management Director Monty Stevens noted the following:

 

 

Director Stevens noted that all in all, he felt the emergency operation went very well.

 

Vice Chairman Lankford noted the need to request power companies to try to clear trees

 

(especially pine trees) away from the power lines.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

            Chairman Walker noted the following new statement that has been placed directly below

 

the Discussion Agenda which will allow items of an emergency nature to be moved to the Action

 

Agenda upon approval of the Board:

 

 

Tax Administration Report – January 2010

 

Tax Administrator Jake Oakley presented the following informational data:

 

Fiscal Year 2009-10

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(20,702,277.00)

$18,811,923.81

 

$1,890,353.19

 

 

 

 

 

Prior Taxes 93-08 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$       600,000.00

$    505,284.71

 

$   94,715.29

EMS Collections

 

 

 

 

Total Collected

(01-1-10/01-31-10)

$           5,162.95

 

 

 

Total Collected

(07-01-09/6-30-10)

$         50,054.09

 

 

 

Delinquent accounts received from EMS (January 2010)

66 accounts = $25,453.96

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

 

Audit Dates

Accts

Value

Due

 

01-01-10/01-31/10

8

$88,615

$820.51

 

 

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

 

Audit Dates

Accts

Value

Due

 

01-01-10/01-31/10

0

$00.00

$00.00

 

 

Motor Vehicle Release Report

Accounts

Total Value

 

Audit Dates

 

 

 

01-01-10/01-31/10

54

$1,784.05

 

 

 

 

 

Motor Vehicle Refund Report

Accounts

Total Accounts

 

Audit Dates

 

 

 

01-01-10/01-31/10

0

$00.00

 

Number billed for Jan.  2010

3922

 

 

 

Garnishment Totals

 

 

 

 

Month

Total Accounts

Original Levy Amt

Collected Amt

 

 F/Year 2009-10

 

(July 1 – June 30)

1417

$274,332.95

$244,846.37

 

January-2010

116

$19,744.33

$18,809.08

 

 

Stokes County Interstate        Collection Report

 

Vehicle Taxes

Jan.  2010

 

Month to Date Collected

 $4,082.24

 

# of Accounts Collected

104

 

Month to Date Cancelled

 $   201.35

 

# of Accounts Cancelled

3

 

Property Taxes

Jan.  2010

 

Month to Date Collected

 $   641.03

 

# of Accounts Collected

7

 

Month to Date Cancelled

 $206.30

 

# of Accounts Cancelled

1

 

EMS

Jan.  2010

 

Month to Date Collected

 $  1,580.54

 

# of Accounts Collected

15

 

Month to Date Cancelled

$435.00

 

# of Accounts Cancelled

1

 

Cumulative Totals

 

Cumulative Total to Date Collected-Motor Vehicles

 $        15,477.40

 

Cumulative Total to Date Collected- Property Taxes

 $          1,831.29

 

Cumulative Total to Date Collected - EMS

 $          5,140.16

 

Grand Total to Date Collected - All categories

 $        22,448.85

 

 

Releases (Real and Personal Property)

Less than $100– January 2010 (Per NCGS 105-381 (b)

Name

Bill Number

Amount

Linda Joyce Fulp

09A598800926033

$27.27

Carl Graves

00A2000013380

$99.72

Anne Springer

09A13668.07

$33.39

09A13668.07.1

$36.52

Timothy Joyce

09A17683.04

$12.00

Total Amount

$208.90

 

 

            Tax Administrator Oakley presented the following Real and Personal Property Refunds

 

(January) which are more than $100 for the Board’s consideration:

   

Refunds (Real and Personal Property)

More than $100–January 2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Jonathan & Charlene Crumley

09A605000650620

$299.25

Elsie Shropshire

09A691204515587

$162.50

Total Amount

$461.75

 

 

Tax Administrator Oakley presented the following Real and Personal Property Releases

 

(January) which are more than $100 for the Board’s consideration:

   

Releases (Real and Personal Property)

More than $100–January 2010-Per NCGS 105-381 (b)

Name

Bill Number

Amount

Nancy T. Smith

09A696101179492

$207.68

Alvis & Era Hole

09A695208892653

$1,097.53

Charlie Brown

09A691900622854

$294.26

Mary Sharpe

09A691203043964

$564.92

Carl Graves

99A1999006383

$109.59

Total Amount

$2,273.98

 

Tax Administrator Oakley presented the following Late Application for Elderly &

 

Disabled Exemption and Disabled Veterans Exclusion for 2009 for the Board’s consideration:

 

Name

Parcel Number

Acreage

Assigned Value

Glenn & Marylee Tuttle

5993-02-87-0420

Tract

$168,800

     

 

Tax Administrator Oakley recommends approval of the following:

 

·         Refunds more than $100 – Real & Personal Property

·         Releases more than $100 - Real & Personal Property

·         Late Application for Elderly and Disabled Exemption for 2009

 

The Board had no issues with the requests presented by Administrator Oakley.

 

            Chairman Walker, with full consent of the Board, directed the following items be placed on

 

the February 22nd Consent Agenda.

 

·         Refunds more than $100 – Real & Personal Property

·         Releases more than $100 - Real & Personal Property

·         Late Application for Elderly and Disabled Exemption for 2009

 

Stokes Reynolds Memorial Hospital, Inc.

 

            County Manager Bryan Steen presented the following documents for the Board

 

·         Articles of Restatement for Nonprofit Corporation

·         Amended and Restated Bylaws

·         Lease Agreement Between Stokes County and Stokes Reynolds Memorial    Hospital, Inc.

·         Stokes Reynolds Memorial Hospital, Inc. – Conflict of Interest

 

Manager Steen noted the following:

 

·         Documents are related to the change of operation for Stokes Reynolds Memorial Hospital which will take effect on March 1, 2010

·         Documents will be placed back on the February 22nd Discussion Agenda

·         Legal counsel will be available for the February 22nd meeting

·         Documents will need to be adopted at a Special Call Meeting on March 1st

·         Discrepancy found on page 2 and 5 pertaining to annual meeting times – possibly have the annual meeting on the same day of a Commissioners’ meeting

·         Documents being given today in order for the Board to have ample time to review the documents before discussion and adoption

 

 

Job Vacancies

 

            County Manager Bryan Steen recommended the following positions be filled:

 

§  Accounting Technician I – DSS - Vacant on 02-22-2010

§  Environmental Health Specialist – Environmental Health – Vacant on 11-04-09

 

Manager Steen noted that DSS Director Jan Spencer had stated in an email that the

 

Accounting Technician position is a very critical position which performs the following main

 

duties:

 

·         Keying of Part IV’s of the 1571 into the state system for reimbursement

·         Checks employee timesheets for errors and keys information into the payroll system

·         Prepares Accounts payable invoices for payment

·         Answers telephone 1.5 days a week

·         Opens, sorts, stamps and distributes  mail 2 days per week

·         Backup for other employees in clerical unit along with other duties too numerous to  mention

 

Manager Steen noted that there are three individuals in Environmental Health that are

 

certified who all will possibly be taking an extended leave in early spring and summer.

 

            The Board discussed the manager’s recommendations.

 

            Commissioner Carroll requested which departments currently have budgeted positions that

 

are vacant.

 

            Clerk Bullins noted there were vacancies in Communications, EMS, and Health

 

Department.

 

            Commissioner Smith stated he had no problems with moving the item to today’s

 

Action Agenda.

 

            Vice Chairman Lankford reiterated the need to not move items to the Action Agenda

 

unless absolutely necessary.

 

            Chairman Walker requested the pleasure of the Board regarding the manager’s

 

recommendations.

 

Commissioner Smith moved in this particular situation regarding the job vacancies to place

 

the manager’s recommendation on today’s Action.  Commissioner Carroll seconded and the motion

 

carried (4-1) with Vice Chairman Lankford voting against the motion.

 

 

Appointments – Rules of Procedure

 

            Commissioner Carroll requested the Board review the following Rule #30 – Appointments

 

(Rules of Procedure adopted in 2006):

 

 

·       Rule 30.  Appointments.  The board shall use the following procedure to make appointments to fill vacancies in other boards and public offices over which the board has power of appointment.   No appointment shall be made until the meeting following the meeting at which the opening has been announced.   The chair shall open the floor to nominations, where upon the members shall put forward and debate names of possible appointees.  When debate ends, the chair shall call the roll of the members, and each member shall vote.  The votes shall not be tallied until each member has voted.   Each vote shall be decided by a majority of the valid ballots cast.  It is the duty of each member to vote for as many appointees as there are appointments to be made, but failure to do so does not invalidate that member’s ballot

 

Commissioner Carroll noted the following:

 

·       No appointment shall be made until the meeting following the meeting at which the opening has been announced 

·       The rule also allows for nominations at the meeting following the announcement of the vacancy along with nominations at the second meeting

·       When the debate is over, the chair shall call the roll and each member shall vote

·       Each vacancy will be decided by a majority of the valid ballots cast

 

            The Board discussed the Rule #30.

 

            Chairman Walker noted that the Board always announces the vacancy at one meeting

 

and appoints at the second meeting, but have failed to individually vote on each person. 

 

Commissioner Carroll reiterated that according to the rule, an individual can be nominated and

 

approved at the second meeting.

 

            Commissioner Smith noted the need to place the appointment on the Discussion Agenda

 

at the first meeting and on the Action Agenda at the second meeting.

 

            The Board agreed that all appointments would be handled according to Rule #30 in the

 

Board’s Rules of Procedure.

 

Appointments – Stokes County Animal Control Advisory Council

 

            Chairman Walker noted that Candis Loy (citizen appointment) and Kelly Craine (Sheriff’s

 

Department) were nominated at the January 25th meeting to serve on the Stokes County Animal

 

Control Advisory Council.

 

            County Manager Bryan Steen noted that Captain Mike Marshall had notified Administration

 

that Wilson (Bubby) Blankenship was interested in serving on the Advisory Council.

 

            Chairman Walker opened the floor for nominations.

 

            Vice Chairman Lankford nominated Richard Nunn for the citizen appointment.

 

            Commissioner Smith nominated Wilson (Bubby) Blankenship for the Sheriff’s Department

 

appointment.

 

            Chairman Walker polled the Board members regarding Kelly Craine for the Sheriff’s


Department appointment:

 

·         Commissioner Carroll - yes

·         Vice Chairman Lankford - no

·         Chairman Walker - no

·         Commissioner Inman - no

·         Commissioner Smith - no

 

Chairman Walker stated the Kelly Craine received one vote.

 

Chairman Walker polled the Board members regarding Bubby Blankenship for the Sheriff’s

 

Department appointment:

 

·         Commissioner Smith - yes

·         Commissioner Inman - yes

·         Chairman Walker - yes

·         Vice Chairman Lankford - yes

·         Commissioner Carroll – no

 

Chairman Walker stated that Bubby Blankenship has been approved (by a vote of 4 to 1) to

 

serve as the Sheriff’s Department appointee on the Stokes County Animal Control Advisory

 

Council.

 

Chairman Walker polled the Board members regarding Candis Loy for the citizen

 

appointment:

 

·         Vice Chairman Lankford - no

·         Chairman Walker - no

·         Commissioner Inman - no

·         Commissioner Smith – yes

·         Commissioner Carroll - yes

 

Chairman Walker polled the Board members regarding Richard Nunn for the citizen

 

appointment:

 

·         Chairman Walker - yes

·         Commissioner Inman - yes

·         Commissioner  Smith - no

·         Commissioner Carroll - no

·         Vice Chairman Lankford - yes

 

Chairman Walker stated that Richard Nunn has been approved (by a vote of 3 to 2) 

 

to serve as a citizen appointment on the Stokes County Animal Control Advisory Council.

 

            Commissioner Carroll noted the Board could save time by each member stating who they

 

wish to vote for instead of polling each member for each name.

 

            The Board unanimously agreed with Commissioner Carroll’s suggestion which will save

 

time.

 

Appointments – Stokes County Animal Control Advisory Council

 

            Chairman Walker noted the following information provided by the Clerk:

 

·         While researching the other members on the Advisory Council, it was found          that the Animal Control Advisory Council had not submitted the following to          be considered for reappointment:  Mona Triplett, Bob Sullivan, and Leonard Hicks

·         Chairman Triplett noted that at the end of their 2009 terms, all wished to remain and she did not realize that she needed to request reappointments

·         Advisory Council recommends reappointment for Mona Triplett, Bob Sullivan, and Leonard Hicks

 

            Vice Chairman Lankford nominated the following for re-appointment:

 

·         Mona S. Triplett - appointment from Animal Advocacy Organization

·         Bob Sullivan - Citizen Appointment

·         Leonard Hicks - Citizen Appointment

 

Chairman Walker directed the Clerk to place the appointment on the February 22nd

 

Action Agenda.

 

Appointments – Stokes County Economic Development Commission

 

            Chairman Walker noted the following had been nominated at the January 25th meeting

 

to serve on the Stokes County Economic Development Commission:

 

·         Worth Hampton

·         Sam Hill

·         Russel Slate

·         Mitzi Nance

 

Chairman Walker opened the floor for further nominations.

 

Commissioner Smith nominated Jason Pendleton.

 

Chairman Walker polled the Board members regarding four vacancies on the Stokes County

 

Economic Development Commission:

 

·         Commissioner Inman – Worth Hampton, Sam Hill, Jason Pendleton, Russel Slate

·         Commissioner Smith – Worth Hampton, Sam Hill, Jason Pendleton,  Mitzi Nance

·         Commissioner Carroll - Worth Hampton, Sam Hill, Jason Pendleton, Mitzi Nance

·         Vice Chairman Lankford – Worth Hampton, Sam Hill, Russel Slate,  Mitzi Nance

·         Chairman Walker – Worth Hampton, Sam Hill, Jason Pendleton,  Russel Slate

 

Chairman Walker stated that Worth Hampton, (by unanimous vote) Sam Hill, (by

 

unanimous vote), Jason Pendleton, (by vote of 4 to 1) has been approved for

 

reappointment/appointment to the Stokes County Economic Development Commission with a tie

 

between Russel Slate and Mitzi Nance.

 

            Chairman Walker polled the Board regarding the tie between Russel Slate and Mitzi

 

Nance:

 

·         Commissioner Smith – Mitzi Nance

·         Commissioner Carroll – Mitzi Nance

·         Vice Chairman Lankford – Russel Slate

·         Commissioner Inman – Russel Slate

·         Chairman Walker – Russel Slate

 

Chairman Walker stated that Russel Slate has been approved (by a vote of 3 to 2) for

 

reappointment to the Stokes County Economic Development Commission.

 

Appointments – Stokes County Fire Commission

 

            Chairman Walker announced a civilian vacancy on the Stokes County Fire Commission

 

which will be filling the unexpired term of David Manuel who resigned.

 

            Chairman Walker noted that David Parker was recommended by the Stokes County

 

Fire Commission.

 

            Vice Chairman Lankford requested additional information on Mr. Parker.

 

            Chairman Walker, with full consent of the Board, allowed Fire Commission Chairman

 

Clifford Hall, who was in attendance for today’s meeting, to provide information regarding

 

Mr. Parker’s fire service background.

 

            Mr. Hall stated Mr. Parker resided in Pine Hall and has been a previous Fire Chief and

 

served on the Board of Directors for Stokes Rockingham Vol. Fire Department.  Mr. Parker

 

does not hold any position with Stokes Rockingham Vol. Fire Department at this time.

 

            Mr. Hall also noted the need to have this vacancy filled as soon as possible due to

 

budget sessions starting in March.

           

            Chairman Walker opened the floor for nominations.

 

            Commissioner Carroll nominated David Parker.

 

            Chairman Walker, with full consent of the Board, directed the Clerk to place the

 

appointment on the February 22nd Action Agenda.

 

Appointments – Firemen’s Relief Fund – Board of Directors

 

            Chairman Walker noted the following information received by the Clerk:

 

·         Fire Marshal’s office did not submit the one year term appointments for the Firemen’s Relief Fund –Board of Directors in January 2009

·         The two year appointments for the Firemen’s Relief Fund – Board of Directors, which expired in January 2010, have not been submitted

·         Original appointments were approved in January 2008

·         Current Fire Marshal, who was employed in May 2008, was unaware of the appointments

·         Fire Departments at the last Association meeting recommended the same individuals listed below be considered for re-appointment with the indicated terms

·         Appointees are all very familiar with the Firemen’s Relief Fund

 

Chairman Walker opened the floor for nominations.

 

Vice Chairman Lankford nominated the following individuals for re-appointment to

 

the Firemen’s Relief Fund –Board of Directors:

 

Recommended for re-appointment to serve a one-year term with an effective date of 01-01-2010:

 

FIRE DEPARTMENT

TRUSTEE NAME

PINNACLE VFD

Mr. Travis Sink

LAWSONVILLE VFD

Mr. Ronnie Mabe

FRANCISCO VFD

Mr. Atherton Jessup

WALNUT COVE VFD

Mr. James Teague

NORTHEAST STOKES VFD

Mr. Jonathan Wall

STOKES ROCKINGHAM VFD

Ms. Kay Morris

SAURATOWN VFD

Mr. Jim Walton

DANBURY VFD

Mr. Norman Scott

SOUTH STOKES VFD

Mr. Bobby Boles

DOUBLE CREEK VFD

Mr. Tom Tilley

 

Recommended for re-appointment to serve a two-year term with an effective date of 01-01-2010:

 

FIRE DEPARTMENT

TRUSTEE NAME

PINNACLE VFD

Mr. Jeremy Bowman

LAWSONVILLE VFD

Mr. Arthur Glidewell

FRANCISCO VFD

Ms. Ashley Pack

WALNUT COVE VFD

Mr. Dwight Ball

NORTHEAST STOKES VFD

Mr. Bobby Dunlap

STOKES ROCKINGHAM VFD

Mr. Devin Rhodes 

SAURATOWN VFD

Mr. Randall Patterson

DANBURY VFD

Mr. Elmer Manuel

SOUTH STOKES VFD

Ms. Jean Young

DOUBLE CREEK VFD

Mr. Donald Durham

 

Chairman Walker, with full consent of the Board, directed the Clerk to place the

 

appointment on the February 22nd Action Agenda.

 

Appointments – Stokes County Community Child Protection Team

 

            Chairman Walker announced a Commissioner appointed seat is vacant on the

 

Stokes County Community Child Protection Team.

 

            Chairman Walker opened the floor for nominations.

 

            There were no nominations.

 

Chairman Walker, with full consent of the Board, directed the Clerk to place the

 

appointment on the February 22nd Action Agenda.

 

Appointments – Stokes County Board of Adjustments

 

Chairman Walker announced three vacant appointments on the Stokes County Board of

 

Adjustments.  Planning Director David Sudderth has confirmed that the following members wish to

 

be considered for re-appointment:

 

·         Don Lester – Member

·         Larry Boles - Member

·         Russel Slate – Alternate member

 

            Chairman Walker opened the floor for nominations.

 

            Vice Chairman Lankford nominated the following for re-appointment to the Stokes County

 

Board of Adjustments:

 

·         Don Lester – Member

·         Larry Boles - Member

·         Russel Slate – Alternate member

 

Chairman Walker, with full consent of the Board, directed the Clerk to place the

 

appointment on the February 22nd Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

EDC Broadband Feasibility Study – Request to Proceed with Grant Application

 

            Economic Development Director Alan Wood welcomed Director Mark Wells, Rockingham

 

County Business Technology Center, who has worked closely with Stokes County during the

 

Broadband Feasibility Study.  Director Wood expressed appreciation to Director Wells for his

 

continued cooperation during this study.  Director Wells will be going before the Rockingham

 

County Board of Commissioners this evening for approval to proceed with the grant application

 

process.

 

Economic Development Director Alan Wood presented Mr. John Howell and Mr. Glenn

 

Kruse who presented the following information regarding the request to proceed with grant

 

application:

 

·         Existing DSL Coverage

o   Residential DSL-12,463 currently being served and 8,681 being un-served

o   Business DSL-526 currently being served and 120 being un-served

·         Existing Cable Coverage

o   Residential Cable-15,553 currently being served and 5,591 being un-served

o   Business Cable-569 currently being served and 77 being un-served

·         Existing Broadband Overview

o   Residential-Availability

§  Single option-6,638

§  Dual option-10,201

§  Un-served-4,305

o   Business-Availability

§  Single option-64

§  Dual option-503

§  Un-served-79

·         Objective is to provide wireless coverage to 95%+

·         Projected to use a 16 site design which would downlink speed of 3 meg or greater  using an CPE (customer premises equipment) – majority of sites are already located in the County

·         Not everyone would have to use a CPE

·         Summary of Broadband Service available after proposed wireless network is deployed

o   Business – Wireless

§  29 will be un-served

§  617 will be served

o   Residential – Wireless

§  726 will be un-served

§  20,418 will be served

·         Instructions that Stokes County does not want to be in the business of running a broadband network has been incorporated into all the analysis

·         Jane Patterson, ENC Authority, has expressed interest that ENC Authority  would like to be an applicant for stimulus dollars

·         Ms. Patterson is verifying that ENC Authority has the authority to be an applicant for Stokes County

·         ENC Authority applied and received stimulus funding for Broadband in Round 1

·         Federal rules for Round 2 came out last Tuesday

·         Rules have completely changed from the rules in Round 1

·         Howell Group will be in Atlanta the end of the week to learn more about the application process

·         Stokes County’s application would be for RUS – Department of Agriculture Stimulus Funding

·         Budget for this project is estimated at $4.58 million which is similar to the Rockingham County’s estimated budget

·         Suggest making a joint application with Rockingham County, with the possibility of Caswell County being a third applicant

·         Caswell County will be voting tomorrow whether to move forward with the grant application process

·         If ENC is the applicant, ENC would be the fiduciary and would be responsible for the 25% loan

·         Department of Agriculture Grant is a 75/25 grant loan – the 25% loan would be the responsibility of the entity that makes the application

·         Round 2 is asking for more details with the application

·         Stokes and Rockingham counties both have very good, accurate data/mapping for the application

 

ED Director Wood noted the following:

 

§  Approval needed tonight to move forward with the application process

§  Approval of Budget Amendment #56 which allocates $10,000 from Economic Development Contingency to fund the application

§  There are some changes from the Round 1 application process

§  The Howell Group will attend training in Atlanta this week, if after the training they feel our application would be unsuccessful, then Stokes County would not go forward with the application process

§  Application process opens February 15th with 30 days to complete the application

§  Feels Stokes County has a very strong business case

§  Fee would be, if joint application with Rockingham County, between $6,000 and $8,000

§  Caswell County is considering two options, not sure if Caswell will move forward with the option that is similar to Stokes and Rockingham counties

§  If Caswell County’s option is similar then application fee will be somewhat less

 

Mr. Wells stated that funding for the application fee has already been approved by

 

Rockingham County, but approval to move forward with the application is on the Board’s Agenda

 

for tonight.  Rockingham County officials are aware of the possibility of a joint application with

 

Stokes County and possibly Caswell County.  Rockingham County has direct links to the ENC

 

Authority, ENC funding help to start the Rockingham Technology Business Center.

 

            The Board discussed the Agenda item with Mr. Howell and Mr. Kruse.

 

            Vice Chairman Lankford confirmed that ENC can apply for funding and work with a

 

private entity such as CenturyLink to build the network.  Mr. Howell did note CenturyLink

 

had indicated that they would not be applying for federal stimulus funding.

 

 

 

            Mr. Howell noted the need to have a “shovel ready project” in order to receive stimulus

 

funding.

 

            Commissioner Carroll confirmed that the Howell Group does have a backup applicant

 

if ENC were not able to submit the application – a 501(c) non-profit which would also be a

 

good opportunity.  Commissioner Carroll also confirmed with Mr. Howell that this funding is

 

not tied in any way to ERate Funding.

 

            Mr. Howell noted that ENC Authority might have other projects that could be tacked

 

on which looks very favorable to the Federal Government.  Mr. Howell also noted that

 

ENC Authority is already receiving funding from the Federal Government.

 

            Commissioner Smith confirmed with Mr. Howell that the applicant will be solely

 

responsible for the 25% loan match.  Commissioner Smith questioned who will own the

 

assets.  Mr. Howell noted that in Round 1, the applicant actually owned the assets, but changes

 

could have been made in Round 2.  Mr. Howell confirmed that Stokes County and the citizens of

 

Stokes County would not be held responsible for the 25% loan match.

 

            Director Wood concluded that the federal application process includes a “but for clause”

 

and feels that “but for this funding”, this network would not be built, and “but for this funding”,

 

these people would not in the immediate future have coverage.

 

            Finance Director Julia Edwards submitted Budget Amendment #56 for allocation

 

of funding.

 

Economic Development  - Budget Amendment #56

 

            To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Economic Development

 

 

 

100.4920.370

Advertising

$35,000.00

$10,000.00

$45,000.00

 

 

$35,000.00

  $10,000.00

$45,000.00

 

Capital Reserve Fund

 

 

 

201.4920.027

Economic Development

$162,928.00

$(10,000.00)

$152,928.00

201.9810.000

Transfer to General Fund

102,948.00

$10,000.00

$112,948.00

 

           Totals

$265,876.00

$00.00

$265,876.00

 

This budget amendment is justified as follows:

 

To transfer funds from Capital Reserve Fund for grant application fee for Broadband.

 

This will result in a net increase of $10,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3982.960

Transfer from Capital Reserve Fund

$99,948.00

$10,000.00

$109,948.00

 

           Totals

$99,948.00

$10,000.00

$109,948.00

 

 

Chairman Walker entertained a motion.

           

Commissioner Inman moved to proceed with the application process for Broadband

 

Stimulus Funding and Budget Amendment #56.  Commissioner Smith seconded and the

 

 motion carried unanimously.

 

Purchase Authorization for Early College POD

Proposed Resolution – Early College Campus POD Purchase Exemption

 

            Services Support Supervisor Danny Stovall submitted the following Resolution

 

at the January 25th meeting with a request for approval at the February 8th meeting:

 

RESOLUTION

EARLY COLLEGE CAMPUS POD PURCHASE EXEMPTION

 

WHEREAS, in accordance with NCGS 143-129(g) Waiver of Bidding for Previously Bid Contracts; 

 

WHEREAS, the Board of Commissioners is convened in a regular meeting:

NOW THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

The POD purchase for the Early College Campus is exempt from the provisions of North Carolina General Statute bidding requirements per 143-129(g) for the following reasons:

·         Stokes County Schools held a public and formal bid process.

 

·         Stokes County Schools discussed bids received on March 3, 2009 and formally awarded a      contract to M/Space during a regular scheduled meeting on March 16, 2009. 

 

·          M/Space has agreed to extend to Stokes County the same cost as set forth in a previous          contract with the Stokes County School System.

 

·         As specified in NCGS 143-129(g) a 10 day notice was advertised in the Stokes News on         January 28, 2010.

 

Adopted the 8th day of February 2010.

 

_____________________________                          _____________________________

Jimmy Walker - Chairman                                       Ernest Lankford – Vice Chairman

____________________________                                          _____________________________

Ron Carroll - Commissioner                                      J. Leon Inman - Commissioner      

 

____________________________                                        Attest: ________________________                    

Stanley Smith – Commissioner                                              Darlene Bullins

  Clerk to the Board

 

 

            Mr. Stovall noted that the Notice of Intent was advertised in the Stokes News on

 

January 28th and LLC will sell Stokes County additional PODS at the same price as

 

Nancy Reynolds PODS, which would be $330,439.00 for one POD.

 

            Chairman Walker entertained a motion.

 

        Commissioner Smith moved to approve the submitted Resolution for Early College Campus

 

POD Purchase Exemption as requested from Support Services Supervisor Danny Stovall.

 

Vice Chairman Lankford seconded and the motion carried unanimously.

 

            Mr. Stovall noted that the Erosion Control Plan has been approved by the State

 

and no asbestos was found in the structures located on the property so plans will move forward to

 

remove the structures located on the property.

           

Job Vacancies

 

            Chairman Walker entertained a motion regarding the recommendation from Manager

 

Steen to fill the vacant LPNII position at the Health Department which was approved for

 

advertisement at the January 25th meeting.

 

            Commissioner Smith moved to approve Manager Steen’s recommendation to fill the

 

vacant LPNII position at the Health Department.  Commissioner Carroll seconded and the

 

motion carried unanimously.

 

Contingency Appropriation to the Board of Education

 

            Chairman Walker entertained a motion.

 

            Commissioner Carroll moved to release the $100,000 that was placed in Contingency for the

 

Board of Education’s Current Expense Fund following the recent mid-year review of the County‘s

 

revenue picture. Vice Chairman Lankford seconded and the motion carried unanimously.

 

Job Vacancies

 

            Chairman Walker entertained a motion regarding the following positions recommended

 

 by Manager Steen to be filled:

 

§  Accounting Technician I – DSS

§  Environmental Health Specialist – Environmental Health

 

Commissioner Smith moved to approve the recommendation by the County Manager

 

to fill the following vacant county positions:

 

§  Accounting Technician I – DSS

§  Environmental Health Specialist – Environmental Health

 

Commissioner Carroll seconded and the motion carried unanimously.

 

Stokes Reynolds Memorial Hospital

 

              Commissioner Inman requested clarification regarding the meetings on March 1st

 

regarding Stokes Reynolds Memorial Hospital.

 

 

            Manager Steen noted that the Board would meet first as the Board of Commissioners

 

to adopt specific documents, will adjourn from that meeting and then meet as the Board of

 

Trustees to transact further business.  Manager Steen noted that at the Board of Trustees’ meeting,

 

the Trustees will approve specific positions such as Chairman, Vice Chairman, etc.

 

            Chairman Walker requested Manager Steen to include information pertaining to these

 

two meetings at the February 22nd meeting.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker

 

entertained a motion to adjourn the meeting.

 

Vice Chairman Lankford moved to adjourn the meeting.   

 

Stokes County Fire Commission Chairman Clifford Hall requested to speak to the

 

Board directly after Vice Chairman Lankford’s motion to adjourn.

 

Chairman Walker asks if there was a second to the motion to adjourn.

 

Chairman Walker noted that there had been no second to the motion.  The motion

 

failed due to lack of second.

 

 

Stokes County Fire Commission

 

            Chairman Walker, with full consent of the Board, allowed Mr. Hall to speak.

 

            Mr. Hall noted the need to have the vacant position for the Fire Commission filled

 

as soon as possible due to the budget process starting on March 9th.  Mr. Hall noted that

 

there was only one recommendation from the Fire Association and there had been no other

 

applications for the vacancy and the need for the appointee to become familiar with the

 

fire departments that he would be assigned to before the budget process begins.

 

            Mr. Hall requested the appointment be approved at tonight’s meeting.

 

            Vice Chairman Lankford noted that he had no problems with the Commission going

 

ahead and discussing the budget process with the candidate and that Mr. Parker could be

 

considered for appointment at the February 22nd meeting.

 

            The Board had no issues with Fire Commission Chairman Hall discussing the budget

 

process with Mr. Parker.

 

 

 

 

 

 

Chairman Walker entertained a motion to adjourn.

 

Vice Chairman Lankford moved to adjourn the meeting.   Commissioner Inman seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman