) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) JANUARY 25, 2010
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administration Building) located in Danbury, North Carolina
on Monday,
January 25, 2010 at 6:00 pm with the following members present:
Chairman Jimmy
Walker
Vice Chairman Ernest
Lankford
Commissioner J.
Leon Inman
Commissioner Ron
Carroll
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Economic
Development Director Alan Wood
Support
Services Supervisor Danny Stovall
Tax
Administrator Jake Oakley
Chairman Jimmy Walker called the meeting to
order.
Commissioner Smith delivered the invocation.
Chairman Walker opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Walker entertained a motion to
approve or amend the January 25, 2010
Agenda.
Vice Chairman Lankford moved to approve the
January 25, 2010 Agenda as presented.
Commissioner Inman seconded and the motion carried unanimously.
PUBLIC COMMENTS
There were no public comments.
CONSENT AGENDA
Chairman Walker entertained a motion to
approve or amend the following items on the
Consent Agenda:
Minutes
Commissioner
Carroll requested to add a parenthetical note at the end of the following paragraph
of
the minutes of January 15th:
[Chairman Walker
asked the commissioners if they wished to excuse Commissioner Carroll
from
the meeting. There was no response. (Commissioner Carroll requested
on 01-25-2010 to add the
following:
There was no legal basis for Commissioner Carroll to be excused from the
meeting.)]
The Board had no issues with
Commissioner Carroll’s request to add the additional comments to
the
minutes of January 15, 2010.
Social
Services - Budget Amendment #47
Finance Director Julia Edwards submitted Budget
Amendment #47.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social Services |
|
|
|
|
100.5410.002 |
TANF County Initiated |
$185,000.00 |
$(50,000.00) |
$135,000.00 |
|
100.5310.314 |
Jobs/JTPA Travel (Work
First) |
$60,000.00 |
$50,000.00 |
$110,000.00 |
|
|
Totals |
$245,000.00 |
$00.00 |
$245,000.00 |
This budget amendment is justified as follows:
To transfer funds for increase in Jobs/JTPA Travel
(Work First).
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
Social
Services - Budget Amendment #48
Finance Director Julia Edwards submitted Budget
Amendment #48.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social Services |
|
|
|
|
100.5480.000 |
Crisis Intervention |
$63,603.00 |
$48,074.00 |
$111,677.00 |
|
|
Totals |
$63,603.00 |
$48,074.00 |
$111,677.00 |
This budget amendment is justified as follows:
To appropriate additional funding for Crisis
Intervention which is 100% Federal Funding.
The original $63,603.00 was from the State Budget
Estimates.
This will result in a net increase of $48,074.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.202 |
Crisis Intervention |
$1,756,355.00 |
$48,074.00 |
$1,804,429.00 |
|
|
Totals |
$1,756,355.00 |
$48,074.00 |
$1,804,429.00 |
Finance -
Budget Amendment #49
Finance Director Julia Edwards submitted Budget
Amendment #49.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Reserve Fund |
|
|
|
|
100.9810.000 |
Transfer to General Fund |
$97,948.00 |
$(3,000.00) |
$94,948.00 |
|
201.4380.002 |
Animal Control |
$20,000.00 |
$3,000.00 |
$23,000.00 |
|
|
Totals |
$117,948.00
|
$00.00 |
$117,948.00 |
This budget amendment is justified as follows:
To correct a clerical error in the 2009-10 Budget.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
Legal -
Budget Amendment #50
Finance Director Julia
Edwards submitted Budget Amendment #50.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Legal |
|
|
|
|
100.4150.180 |
Professional Services |
$73,000.00 |
$40,000.00 |
$113,000.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$166,500.00 |
$(40,000.00) |
$126,500.00 |
|
|
Totals |
$239,500.00 |
$00.00 |
$239,500.00 |
This budget amendment is justified as follows:
To transfer funds from Contingency for legal
services.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
Tax
Administration Report – December 2009
Tax Administrator Jake Oakley presented the
following Real and Personal Property Refunds
(December 2009) which are more than $100 at the January 11th
meeting with a request for
approval at the January 25th meeting: (Tax Administrator
Oakley recommended approval of
the Refunds)
Refunds (Real and Personal
Property)
More than $100–December
09-Per NCGS 105-381 (b)
|
Name |
Bill Number |
Amount |
|
Country Wide Home Loans* |
09A699403306341 |
$411.64 |
|
*(account escrowed for
David and Judy Dixon) |
||
|
Steve & Dorothy Chaney |
09A698800309453 |
$195.51 |
|
Total Amount |
$607.15 |
Tax Administrator Jake Oakley presented the
following Late Applications for Elderly
Exemption, Disabled Exemption, and Disabled Veterans for 2009 at the January
11th meeting
with a request for approval at the January 25th meeting: (Tax
Administrator Oakley recommended
approval of the Late Applications for Elderly Exemption, Disabled
Exemption, and Disabled
Veterans):
|
Name |
Parcel Number |
Acreage |
Assigned Value |
|
Roger Dean Amos |
6968-00-88-3645 |
Tract |
$117,100 |
|
Jonathan & Charlene
Crumley |
6050-00-65-0620 |
Tract |
$207,100 |
|
Charlie Mae Brown |
6919-00-62-2854 |
Tract |
$238,400 |
|
Alvis & Era Jane Hole |
6952-08-89-2653 |
Tract |
$355,700 |
|
Mary L. Sharpe |
6912-03-04-3964 |
Tract |
$197,100 |
|
Elsie L. Shropshire |
6912-04-51-5587 |
Tract |
$118,600 |
|
Nancy T. Smith |
6961-01-17-9496 |
Tract |
$67,500 |
Tax
Administration – Approval of Personal Property Schedule of Values and
Depreciation Schedules for 2010
Tax Administrator Jake Oakley presented the
following Personal Property Schedule of
Values and Depreciation Schedules for 2010 at the January 11th
meeting with a request for approval
at the January 25th meeting: (Tax Administrator Oakley recommended
approval of the Pricing
Guides)
·
2010 Department of Revenue Cost Index and
Depreciation Schedules (Business Personal Property)
·
2010 Pricing Guidelines for Personal Property
·
2010 Single Wide Mobile Home Pricing Guidelines
(Schedules developed from Marshall and Swift)
·
2010 TEC Motor Vehicle Pricing Guide
Tax
Administration – Proposed Board of E&R Hearing Dates
Tax Administrator Jake Oakley and the Board of
Commissioners discussed possible
dates/times for E&R Hearing Dates at the January 11th meeting. The Board and Administrator
Oakley agreed to place the following proposed dates on the January 25th
Consent Agenda for the
Board’s consideration:
·
April 7, 2010, Wednesday, 2:00 pm - 6:00 pm
·
April 22, 2010, Thursday, 10:00 am - 1:00 pm
·
May 6, 2010, Thursday, 2:00 pm - 6:00 pm
·
May 17, 2010, Monday, 5:00 pm - 8:00 pm
Cooperative
Extension – Signature Authority for Program Delivery on Contracts
County Manager Bryan
Steen submitted an agreement from North Carolina Cooperative
Extension Services regarding authorization for Program Delivery on
Contracts made to
Stokes County as well as authorization for Fiduciary Representation of County
Director in
Management of County Resource Allocations for the NC Cooperative
Extension. County
Attorney Edward Powell reviewed and approved the agreement. Manager Steen requested
the Board approve for Chairman Jimmy Walker to execute the agreement.
Commissioner Carroll
noted the following corrections on the letter submitted by
North Carolina Cooperative Extension Service:
·
Commissioner’s should be Commissioners
·
“Assets “ under item (1) should be “asserts”
The Board had no
issues with Commissioner Carroll's request.
Commissioner Inman moved to approve the
Consent Agenda as amended to include the
requests by Commissioner Carroll. Vice Chairman Lankford seconded and
the motion carried
unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen noted the following:
·
First day of operation for the new Pinnacle/King
EMS station is today
·
EMS crews will be staying tonight in the first EMS Station
ever built in Stokes County
(Pinnacle/King Station)
·
Business Extravaganza which was held last Thursday
at Camp Hanes was a very successful event
Commissioner Inman reminded everyone of the
EMS Open House on Tuesday,
February 16, 2010 at 2:00 pm.
The Board commended Economic
Development Director Wood and staff on the well
attended business event.
Commissioner Smith
noted that two of our 30 year retirees who still work part time and
two employees with 20+ years will be the first EMS personnel to stay in
the new station.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Tax
Administration – Report of Unpaid Taxes for Fiscal Year 2009-10 – Liens on Real
Property & Charge by the Board of Commissioners to Advertise 2009-10 Unpaid
Taxes
Tax Administrator Jake
Oakley presented the following information regarding 2009-10
Tax Liens: (Tax Administrator Oakley presented the Clerk with a copy of
the detailed listing of
unpaid taxes)
·
NCGS 105-369(a) requires that the Tax Collector must
report to the Governing Body a total amount of unpaid taxes for the current
fiscal year 2009-10 that are liens on real property, including county and
municipalities
·
NCGS105-369(a) requires that the Governing Body
must order the Tax Collector to advertise these liens
·
NCGS 105-369(b1) requires after the Governing Body
orders the Tax Collector to advertise the tax liens, the Tax Collector must send
a notice to the owner of record of each affected parcel. The notice must be sent to the owner’s last
known address by first class mail at least 30 days before the date of
advertisement Projected date for the mailing of second notices is January 29,
2010
·
Levy Amount of Real Property as of 01-25-2010 is 4,011
bills totaling $1,827,250.16
·
Projected advertisement date for 2009 Tax Liens is
March 25, 2010 in the Stokes News
Tax Administrator Oakley requested the
Governing Body order the Tax Office to advertise
these accounts no earlier than 30 days after the mailing of the past
due notices if so desired by
the Board.
Vice Chairman Lankford confirmed with Tax
Administrator Oakley that the department’s
current practice is to send two notices before advertising any unpaid
taxes.
Tax Administrator
Oakley noted that the department tries to work with taxpayers by
setting up payments if the full amount can’t be paid.
The Board discussed
possibly putting some type of wordage on the first tax notice mailed in
August that a payment schedule can be arranged (August – December) without
interest being
accrued.
The Board discussed
the advertisement of unpaid taxes as requested by Tax Administrator
Oakley.
Tax Administrator
Oakley noted that as of 01-25-10, approximately 91% of the projected
ad valorem tax revenue had been collected.
Chairman Walker, with
full consent of the Board, directed the Clerk to place the
Advertisement of Unpaid Taxes on the February 8th Consent
Agenda.
EDC Broadband
Feasibility Study – Phase II Update
Economic Development
Director Alan Wood presented the following information
regarding the Broadband Feasibility Study – Phase II: (Director Wood
submitted the Board
with an Executive Summary from Telecommunications Consulting Associates
regarding
Phase II)
·
Analysis indicates that the various broadband
providers cover approximately
85% of the County’s population; however, only
82% have high speed service
available
·
Estimated 7,000 citizens or approximately 2,800
homes are un-served and another 1,400 homes are under-served
·
Only 53% of the county’s population have a choice
of providers, which means almost half have no choice which means no competition
·
Announcement has been made that round two for
broadband stimulus funding is
opening earlier than expected – February 15, 2010 (approximately $3.2 billion)
·
There will be thirty (30) days to submit an
application requesting funding
·
Final, complete study from the Howell Group is due
to Stokes County by January 31, 2010
·
Howell Group has selected a 4g technology which is the
most cost efficient
·
4g providers in this area are Sprint, Clearwire and
Time Warner
·
Howell Group has not specified equipment at this
point in time nor have
they completed a final list of partners
·
A final list of partners would be completed for the
application submission
·
Mr. Howell has contacted representatives from
Spring, Clearwire, and Time Warner and all have expressed interest, but none
have committed to a partnership at this point
·
Network being recommended covers 95%+ of the county
with fifteen (15) tower sites and one (1) Network Operations Center
·
Six of the sites will be connected with fiber links
which are already located
·
Nine of the links will be using microwave links
·
RUS will focus this round on “last mile” projects
·
These projects have the “last mile” as their main
focus
·
USDA will be the funding source for “last mile” projects
·
Howell Group recommends the County apply through
the USDA-RUS
·
Continuing to work with Rockingham County for
possible joint stimulus application
·
If joint stimulus application is done with
Rockingham County, one (1) Network Operations
Center can be shared between both counties which would reduce capital
expenditures and operating expenses
·
Rough estimate for countywide network coverage is
$4.71 million
o System
Construction Capital = $2.5 million
o New Site
Development = $0.96 million
o CPE Capital for 3
years = $1.25 million
·
Funding is 75% grant with 25% loan for 5 years
·
County may apply for funding from Golden Leaf,
Rural Center, ARC, etc. to cover the 25% loan
·
In round one, federal application requirements
included a “but for clause”, not sure if it will be included in the round two
application process
·
Application process will require additional research
and study since many changes were made from the round one application
·
Howell Group will be attending training in Atlanta
in February
·
Believe a joint two-county application to RUS is
the most desirable path to pursue
·
Stokes County has never intended to operate a
network system, there would a third party who takes on the operation of the
network system along with the operating cost
·
Howell Group will be providing two business cases
for the Board’s consideration
·
Projected costs could be lower when the final
report is completed
Economic Development Director Wood requested the
decision to submit a joint two-county
application (with Rockingham County) for stimulus funding and grant fee
funding approval be
placed on the February 8th Action Agenda. ($10,000 fee will be shared equally with
Rockingham
County)
The Board discussed
the Phase II information and grant request with Director Wood.
Chairman Walker
questioned if the 25% loan could be covered by fees for using the
service. Director Wood noted
that he would need to further research that issue.
Vice Chairman Lankford
requested the final report be given to the Board as soon as
possible in order for the Board to have adequate time to review the
document and
recommendations.
Chairman Walker, with
full consent of the Board, directed the decision to submit a joint
two-county application with Rockingham County for stimulus funding and
approval of grant fee
funding be placed on the February 8th Action Agenda.
Purchase
Authorization of Early College POD
Support Services
Supervisor Danny Stovall presented the following information regarding
the purchase of the Early College POD;
·
Blueprints for the POD have been approved by
officials from Forsyth Technical Community College and are acceptable for the
temporary quarters of the Stokes County Center
·
Stokes County Schools has been involved with
Forsyth Technical Community College in the designing of the POD that will house
Early College and agrees with the final plans for the POD
·
M Space Holdings, LLC will sell Stokes County
additional PODS as the same price as Nancy Reynolds PODS ($330,439.00)
·
County must approve a Resolution for purchase
exemption per NCGS 143-129(g)
·
County must purchase POD before 03-16-2010
Mr. Stovall submitted the following proposed
Resolution “Early College Campus POD
Purchase Exemption” for the Board’s consideration:
Sample – not for adoption
RESOLUTION
EARLY
COLLEGE CAMPUS POD PURCHASE EXEMPTION
WHEREAS,
in accordance with NCGS 143-129(g) Waiver
of Bidding for Previously Bid Contracts;
WHEREAS, the Board of
Commissioners is convened in a regular meeting:
NOW THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY
RESOLVES THAT:
The POD purchase for the Early College
Campus is exempt from the provisions of North Carolina General Statute bidding
requirements per 143-129(g) for the following reasons:
·
Stokes County Schools held a public and
formal bid process.
·
Stokes County Schools discussed bids
received on March 3, 2009 and formally awarded a contract to M/Space during a
regular scheduled meeting on March 16, 2009.
·
M/Space has agreed to extend to Stokes County
the same cost as set forth in a previous contract with the Stokes County School
System.
·
As specified in NCGS 143-129(g) a 10 day
notice was advertised in the Stokes News on January xx, 2010.
Adopted the ___ day of _____2010.
_____________________________ _____________________________
Jimmy Walker - Chairman Ernest
Lankford – Vice Chairman
____________________________ _____________________________
____________________________ Attest
________________________
Mr. Stovall requested
the Board authorize the County to move forward with newspaper
10-day notice advertisement that the County intends to purchase a POD
in accordance with
NCGS 143-129(g) “piggybacking” from Stokes County Schools. Mr. Stovall noted that the
proposed Resolution could be approved at the February 8th
meeting.
The Board discussed
the POD purchase with Mr. Stovall
Chairman Walker, with
full consent of the Board, directed Mr. Stovall to proceed with
the 10-day notice advertisement requirement.
Chairman Walker, with
full consent of the Board, directed the Clerk to place the proposed
Resolution on the February 8th Action Agenda.
Declaring of
Surplus Property
Support Services
Supervisor Danny Stovall presented the following proposed Resolution to
authorize the disposal of real or personal property in accordance NCGS
153A-176
and NCGS 160A-265:
Sample
not for adoption
RESOLUTION
WHEREAS, NCGS 153A-176
authorizes the County to dispose of real or personal property in accordance
with procedures prescribed in Chapter 160A, Article 12;
WHEREAS, NCGS 160A-265 gives
the Board of Commissioners the authority to dispose of real or personal
property;
WHEREAS, located at 1141
Dodgetown Road is a two story farm house and other farm buildings that need to
be removed and it is in the County’s best interest to move forward with the
development of the Early College Campus;
NOW, THEREFORE BE IT RESOLVED
that the Stokes County Board of Commissioners declares these buildings as
surplus and approves for these buildings to be burnt or demoed;
Adopted this the ___ day of
______ 2010.
____________________________
_____________________________
Jimmy Walker - Chairman Ernest Lankford – Vice Chairman
____________________________
_____________________________
____________________________
Attest:
__________________________________
Darlene M. Bullins – Clerk to
the Board
Mr. Stovall noted the
following:
·
Need to dispose of two-story white farm house and
other farm buildings located on the community college site in order to move
forward with the development of the Early College Campus
·
Need for the Board of Commissioners to declare
these buildings as surplus and approve for these buildings to be burnt or demolished
County Manager Bryan Steen noted that Danbury
Vol. Fire Chief Jim Hicks has requested
to burn the buildings for training exercises.
The Board discussed the disposal of the
buildings with Mr. Stovall.
Vice Chairman Lankford noted that inquiries
have been made from individuals who wish to
remove items from the property.
Mr. Stovall noted the possible
liability if someone accidentally got hurt on the property
and the extra time involved in following General Statutes along with cost
associated with
advertising requirements.
Chairman Walker, with
full consent of the Board, directed the Clerk to place the item
on the February 8th Consent Agenda.
Mr. Stovall informed
the Board that driveway permit applications were mailed to NCDOT
today and also erosion control plans to DEHNR. Mr. Stovall also noted that any contracts
under
$25,000 would be processed by Administration as soon as possible in
order to move the project
along as quickly as possible.
Chairman Walker
expressed the Board’s appreciation to staff in trying to move the
project along as quickly as possible.
Financing
Documents for Nancy Reynolds & Community College Projects
Finance Director Julia
Edwards presented the following financing documents for the
Nancy Reynolds & Community College Projects which were prepared by
the County’s
Bond Attorney Donald P. Ubell (Parker, Poe, Adams & Bernstein,
LLP): (Copies of
the financing documents will be retained by the Finance Director and
the Clerk to the Board)
·
Installment Financing Contract between BB&T and
Stokes County
·
Agency Agreement between Stokes County Board of
Education and Stokes County
·
Lease between Stokes County and Stokes County Board
of Education
·
Deed of Trust, Security Agreement, and Fixture
Filing
·
Approving Resolution Approving an Installment
Financing Contract and a Deed of Trust
Vice Chairman Lankford confirmed with Finance
Director Edwards that the documents
would include both addresses (Nancy Reynolds School and Early College
location), would be one
amount borrowed, and would only be one payment.
Finance Director
Edwards noted that the County had used Attorney Ubell in previous
financing.
County Manager Bryan
Steen noted that he had confirmed with Stokes County Schools
Operation Manager David Burge that there would not be any hazardous
materials on the location.
The Board discussed
the submitted financing documents.
Finance Director
Edwards requested the need to move the submitted financing documents to
today’s Action Agenda due to the County plans to close on February 4th
if approved by LGC on
February 2nd.
Commissioner Inman
questioned if the bids for the Nancy Reynolds Project would come
back to the Board for approval.
County Manager Bryan
Steen noted that bid information was included in the application to
LGC and Stokes County does not have any contracting authority regarding
the Nancy Reynolds
Project, which would be the Stokes County Board of Education.
Manager Steen noted
that Operations Manager David Burge has stated that there is
approximately $590,000 currently in a Contingency Account that may not
be needed.
Commissioner Carroll
noted that as long as the contract is under the $9,285,000, which was
the amount approved by the Board, there will be no need for anything
else to be brought back to this
Board.
Vice Chairman Lankford
requested the amount the bid came in for the Nancy Reynolds
Project. Manager Steen stated the bid
submitted to LGC for the Nancy Reynolds Project that was
submitted from the School System was $9,285,000.
Chairman Walker
entertained a motion.
Commissioner Carroll
moved to place the financing documents submitted by Finance
Director Edwards on tonight’s Action Agenda in order to move forward
with the project.
Commissioner Inman seconded and the motion carried unanimously.
Stokes Health
Services Alliance – Continuation of Organization
County Manager Bryan
Steen noted at the last Health Services Alliance meeting held on
December 8th, President Doug Atkinson spoke briefly
regarding the need to evaluate the
future necessity of the Stokes Health Services Alliance for the
upcoming 2010-11 Fiscal Year.
County Manager Steen
requested direction from the Board as to the future continuation
of the Health Services Alliance.
Manager Steen recommended that the County continue their
participation in the Alliance.
Commissioner Carroll
stated he wasn’t sure the Alliance needed to be continued as a non-
profit corporation, but should continue as an interagency council for
health services.
Vice Chairman Lankford
noted that in a meeting today, Health Services Alliance President
Doug Atkinson stated he thought the Alliance should probably be
restructured.
Vice Chairman Lankford
noted he would like for the Alliance members to brainstorm
at the next meeting and bring back the results to the Board for
consideration.
The Board discussed
the Alliance being restructured possibly as an advisory council.
Chairman Walker, with
full consent of the Board, directed Manager Steen to inform
the Alliance members that the County is interested in continuing the
Alliance, but not in its
present configuration.
Commissioner Carroll
noted that he would like for Forsyth and Baptist Hospitals to continue
to be represented. Chairman
Walker noted the need for HMC to also be represented.
Job Vacancy
County Manager Bryan Steen recommended the following
position be filled:
§ LPN II - Health Department – Vacated on 01-19-2010
Manager Steen noted the following information
from Health Director Josh Swift
regarding the vacant position:
·
Position performs various duties in the clinical
area of the Stokes Family Health Center
·
Position is vital to clinic flow and patient care
·
Position is even more vital given the upcoming
clinic vacancy due to the Women’s health Coordinator transferring to the Case
Manager position
The Board discussed the job vacancy.
Commissioner Carroll moved that the job
vacancy, which is a very vital clinical position in
the Health Department, be placed on tonight’s Action Agenda. Commissioner Smith seconded
and the motion carried unanimously.
Appointments
– Stokes County Animal Control Advisory Council
Chairman Walker
presented the following information regarding appointments to the Stokes
County Animal Control Advisory Council:
·
Request from Chairman Mona Singleton Triplett to
appoint replacements for Carlton Barr (private citizen) and Debbie Tuttle
(Sheriff’s Department appointee)
·
Both Mr. Barr and Ms. Tuttle are unable to attend
the meetings
·
Advisory Council would like to recommend Candis Loy
for the private citizen appointment
·
Captain Mike Marshall informed Administration that
the Sheriff’s Department recommends Kelly Craine to serve as their
representative
·
Private citizen appointment has been placed on the
County’s website and will be advertised in the Stokes News
Vice Chairman Lankford requested a list of the
other members before the next meeting.
Commissioner Carroll nominated Candis Loy and
Kelly Craine.
Chairman Walker directed the Clerk to place
the appointment on the February 8th
Discussion Agenda.
Appointments
– Stokes County Economic Development Commission
Chairman Jimmy Walker
presented the following information regarding appointments to the
Stokes County Economic Development Commission:
·
4 Vacant Appointments
·
Terms will be for two years
·
Recommendation from the EDC to re-appoint Worth
Hampton, Sam Hill, and Russel Slate
·
Turk Tergliafera, who is also up for re-appointment,
does not wish to be considered for re-appointment due to business obligations
that conflict with meeting dates
Vice Chairman Lankford nominated Mitz Nance, Manager of Southern
Community
Bank, Sandy Ridge
Branch.
Commissioner Carroll questioned if
the Bylaws stated only seven members.
Chairman Walker directed the Clerk
to include Commissioner Carroll’s request
regarding membership
with the February 8th Agenda.
Vice Chairman Lankford nominated
Worth Hampton, Sam Hill, and Russel Slate.
Chairman Walker directed the Clerk
to place the EDC appointments on the February 8th
Discussion Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
EDC Request
to Use Economic Development Funding
Economic Development Director Alan Wood requested
$5,000.00 be provided from the
Economic Development Contingency Fund to assist with the Piedmont Local
Food Initiative
at the January 11th meeting with a request for approval at
the January 25th meeting.
Chairman Walker noted
the following Budget Amendment #51 would need to be
approved if Director Wood’s request was approved:
Economic
Development - Budget Amendment #51
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Economic Development |
|
|
|
|
100.4920.370 |
Advertising |
$30.000.00 |
$5,000.00 |
$35,000.00 |
|
|
Totals |
$30,000.00 |
$5,000.00 |
$35,000.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4920.027 |
Economic Development |
$167,928.00 |
$(5,000.00) |
$162,928.00 |
|
201.9810.000 |
Transfer to General Fund |
$97,948.00 |
$5,000.00 |
$102,948.00 |
|
|
Totals |
$265,876.00 |
$00.00 |
$265,876.00 |
This budget amendment is justified as follows:
To transfer funds from Capital Reserve Fund for the
Local Food Initiative through Economic Development.
This will result in a net increase of $5,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3982.960 |
Transfer from Capital
Reserve Fund |
$94,948.00 |
$5,000.00 |
$99,948.00 |
|
|
Totals |
$94,948.00 |
$5,000.00 |
$94,948.00 |
Chairman Walker
entertained a motion.
Vice Chairman Lankford
moved to approve Director Wood’s request to allocate
$5,000 from Economic Development Capital Reserve for the Local Food
Initiative and
Budget Amendment #51.
Commissioner Smith seconded the motion.
Commissioner Inman,
who serves on the EDC, noted that the Commission feels that
joining Rockingham County in this project which will use technology to
link farmers and
potential customers will create a new income stream for local farmers.
Commissioner Smith, who attended the meeting
sponsored by Rockingham County in
January, noted that Rockingham County has hired a Director, Matthew
Tuttle. Commissioner
Smith noted the central drop off location in Stokes County will
probably be somewhere in the
Meadows location.
The motion carried unanimously.
Agenda Format
– Discussion Agenda
Chairman Walker entertained
a motion.
Commissioner Smith
moved to add the following verbiage below the Discussion Agenda:
·
Items of time sensitive nature may be moved to the
Action Agenda upon the approval of the Board.
Commissioner Carroll seconded the motion.
Manager Bryan Steen
noted that staff could put an asterisk beside any item that could be
considered time sensitive, this would allow citizens who are viewing
the agenda online to see
items that could be considered to be moved to the Action Agenda at that
particular meeting.
Vice Chairman Lankford
stated that he had no problems with Commissioner Smith’s
motion, but would like to ask for consideration that the Board stay
with what the total format
that this Board agreed to and not move items around any more than necessary.
The Board discussed
Manager Steen’s suggestion.
Chairman Walker, with
full consent of the Board, noted that the Board should determine
what agenda items need to be moved to the Action Agenda, not staff.
Chairman Walker noted
that items requested to be moved to the Action Agenda will only
be moved by a majority vote of the Board.
The motion carried
unanimously.
Financing
Documents for Nancy Reynolds & Community College Projects
Chairman Walker
entertained a motion regarding the financing documents for Nancy
Reynolds & Community College Projects submitted at tonight’s
meeting.
Commissioner Smith
moved to approve the following financial documents submitted
at tonight’s meeting:
·
Installment Financing Contract between BB&T and
Stokes County
·
Agency Agreement between Stokes County Board of
Education and Stokes County
·
Lease between Stokes County and Stokes County Board
of Education
·
Deed of Trust, Security Agreement, and Fixture
Filing
·
Approving Resolution Approving an Installment
Financing Contract and a Deed of Trust
Commissioner Inman seconded and the motion carried
unanimously.
Job Vacancy
Chairman Walker
entertained a motion regarding the Health Department Job Vacancy –
LPN II.
Commissioner Inman
moved to advertise the Health Department Job Vacancy – LPN II.
Commissioner Smith
seconded and the motion carried unanimously.
Manager Steen
confirmed with the Board that the approval to fill the Health Department
Job Vacancy- LPN II should be placed on the February 8th
Action Agenda.
Adjournment
There being no further business to come before
the Board, Chairman Walker entertained a
motion to adjourn the meeting.
Vice Chairman Lankford moved to adjourn the
meeting. Commissioner Smith
seconded and the motion carried unanimously.
_________________________
_____________________________
Darlene M.
Bullins
Jimmy Walker
Clerk to the Board Chairman