STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    DECEMBER 28, 2009

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

December 28, 2009 at 6:00 pm with the following members present:

 

                                                                       

Chairman Jimmy Walker

Vice Chairman Ernest Lankford

Commissioner J. Leon Inman                        

Commissioner Ron Carroll

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                                       

                                                                       

Chairman Jimmy Walker called the meeting to order.

 

Vice Chairman Lankford delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Walker opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Walker entertained a motion to approve or amend the December 28, 2009

 

Agenda.

 

Commissioner Carroll requested to add the ADM Funding Requests from the Stokes

 

County Board of Education for Schematic Design for the new Stokes County Elementary

 

School and Southeastern Middle School which were tabled indefinitely at the December 14th

 

meeting to today’s Action Agenda.

 

Vice Chairman Lankford reiterated the item had been tabled indefinitely at the last

 

meeting and questioned why the item needed to be placed back on today’s Action Agenda.

 

Commissioner Carroll stated that he felt that this Board owed the Board of Education a

 

definite yes or no answer to their requests to use ADM Funding to pay for Schematic Designs

 

for the New Stokes County Elementary School and Southeastern Middle School.

 

            The Board discussed Commissioner Carroll’s request.

 

            Chairman Walker, with full consent of the Board, directed the item be placed on today’s

 

Action Agenda.

 

Commissioner Inman moved to approve the December 28, 2009 Agenda as amended.

 

Vice Chairman Lankford seconded and the motion carried unanimously.

 

Public Hearing – Financing for Nancy Reynolds and Community College Projects

 

            Chairman Walker called to order the Public Hearing regarding Financing for the Nancy

 

Reynolds and Community College Projects.

 

            There were no public comments.

 

            Chairman Walker closed the Public Hearing.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Walker entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

 

Minutes

 

Finance - Budget Amendment #44

 

Finance Director Julia Edwards submitted Budget Amendment #44 for the Board’s

 

consideration.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Public Buildings

 

 

 

100.4190.000

Salaries & Wages

$224,028.00

$3,450.00

$227,478.00

 

Sheriff’s Department

 

 

 

100.4310.000

Salaries & Wages

$1,403,576.00

$1,251.00

$1,404,827.00

 

Jail

 

 

 

100.4320.000

Salaries & Wages

$623,231.00

$9,105.00

$632,336.00

 

Emergency Communications

 

 

 

100.4325.000

Salaries & Wages

$380,819.00

$522.00

$381,341.00

 

Health Department

 

 

 

100.5100.000

Salaries & Wages

$1,038,189.00

$220.00

$1,038,409.00

 

Environmental Health

 

 

 

100.5192.000

Salaries & Wages

$259,312.00

$333.00

$259,645.00

 

Contingency

 

 

 

100.9910.00

Leave Cost

$19,486.00

$(14,881.00)

$4,605.000

 

           Totals

$3,948,641.00

$00.00

$3,948,641.00

 

This budget amendment is justified as follows:

To transfer funds for leave payout cost for employees who have retired, resigned or have been terminated for the second quarter of the 2009-10 fiscal year.  The payout cost consists of vacation time = $7,883, comp. time = $6,727.32, and holiday time = $270.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

Tax Administration Report – November 2009

 

Tax Administrator Jake Oakley presented the following Real and Personal Property Releases

 

(November) which are more than $100 at the December 14th meeting with a request for approval

 

at the December 28th meeting: (Tax Administrator Oakley recommended approval of the Releases)

Real and Personal Property Releases More

 

 

than $100–November  09-Per NCGS 105-381 (b)

 

 

 

Name

Bill Number

Amount

Reason

Frankie Flinchum

09A696400899302

 $     329.55

Approved Elderly Exemption

Kenneth Morton

09A695800815060

 $     195.84

Approved Elderly Exemption

Winford W Wilhite

09A691303334540

 $     226.10

Approved Elderly Exemption

Oakwood Mobile Homes

03A2003020763

 $     113.16

Rel Due to Bankruptcy/SWMH Being Sold

02A2002031496

 $     122.20

Rel Due to Bankruptcy/SWMH Being Sold

Oakwood Mobile Homes

04A2004031471

 $     146.15

Rel Due to Bankruptcy/SWMH Being Sold

03A2003031497

 $     300.57

Rel Due to Bankruptcy/DWMH Being Sold

Oakwood Mobile Homes

02A2002031497

 $     142.09

Rel Due to Bankruptcy/SWMH Being Sold

William Alley

09A16366.03.1

 $     152.25

Boat Double Billed

Larry Couch

09A31699.07.1

 $     151.62

Boat not in Stokes County

Amy Dunning

09A155921205.09.1

 $     276.80

Jet Skis not in Stokes  County

Dalmar Collins

09A156010069.06.1

 $     237.08

Double Listed

Terry Joyce

09A598703012001

 $     520.70

Approved Late Ag Application

Total Amount

 $  2,914.11

 

Tax Administrator Jake Oakley presented the following Real and Personal Property Refund

 

(November 2009) which is more than $100 at the December 14th meeting with a request for

 

approval at the December 28th meeting: (Tax Administrator Oakley recommended approval of

 

the Refund)

 

Real and Personal Property Refunds More

than $100–November  09-Per NCGS 105-381 (b)

 

Name

Bill  Number

Amount

Reason

Performance Parts

09A12203.07

$269.51

Double Listed

Total Amount

$269.51

 

Tax Administrator Jake Oakley presented the following Present-Use Value Application

 

at the December 14th meeting with a request for approval at the December 28th meeting:

 

(Tax Administrator Oakley recommended approval of the Present-Use Value Application)

Name

Parcel #

Acres

Reason

David & Judy Dixon

699403306341

42.740

Forestry

Dixons have owned the land for many years &

have  had a Forestry Management Plan since 2001

 

 

Tax Administrator Jake Oakley presented the following Late Application for Elderly

 

Exemption, Disabled Exemption, and Disabled Veterans for 2009 at the December 14th meeting

 

with a request for approval at the December 28th meeting: (Tax Administrator Oakley recommended

 

approval of the Late Application for Elderly Exemption, Disabled Exemption, and Disabled Veterans):

 

Name

Parcel Number

Acreage

Assigned Value

Steve W. Chaney &

6988-00-30-9453

Lot

$67,300

     Dorothy M.  Chaney

 

Proposed Resolution – H1N1 Funding

 

            Health Director Josh Swift presented the following proposed Resolution at the

 

December 14th meeting with a request for approval at the December 28th meeting.

 

                                         RESOLUTION SUPPORTING ALLOCATION OF HIN1 FUNDING

 

WHEREAS, The Stokes County Health Department has received approximately $138,678 in federal funding

 for the sole purpose of H1N1 Planning & Surveillance; and

 

WHEREAS, It is the desire of the Stokes County Board of Health, Stokes County Board of Commissioners, and

Stokes County Health Department to provide information and distribution of H1N1 vaccines/mist to the citizens

of Stokes County, and

 

WHEREAS, Funding has been designated solely for H1N1 activities/clinics, staff compensation, and equipment

purchases; and

 

WHEREAS, The Stokes County Board of Health and Health Department are aware of the difficult times being

 faced by the County related to funding decisions, it is their desire to allocate H1N1 funding as follows:

 

·         One time reimbursement to non-exempt employees for compensatory time earned associated                                  with H1N1 based on Fair Labor Standards

·         One time bonuses (calculated based on Fair Labor Standards for non-exempt employees)                                            to to to exempt employees for hours worked outside of the regular scheduled workday associated with

H1N1

·         Allocation of H1N1 funding instead of county funding for employees’ wages during the                                              regular workday when associated with H1N1

 

NOW, THEREFORE, BE IT RESOLVED, that Stokes County Board of Commissioners approves for                                              Stokes County Health Department to use H1N1 Funding for one time reimbursement for Health Department’s                                                 non-exempt employees who earn compensatory time and bonuses for exempt employees as outlined above                                                     for  hours worked outside of the regularly scheduled workday associated with H1N1 activities and allocation                                                  of H1N1 funding instead of county funding for regular workday hours associated with H1N1; and

 

 

FURTHER, IT BE RESOLVED, that this one time reimbursement for activities associated with H1N1 be                                         retroactive back to December 1, 2009, if compensatory time has not already been exhausted by non-exempt

employees and until H1N1 funding is exhausted.

 

Adopted this the 28th day of December 2009.

 

____________________________                               ______________________________        

 Jimmy Walker - Chairman                            Ernest Lankford – Vice Chairman

____________________________                 _______________________________

J. Leon Inman - Commissioner                      Ron Carroll - Commissioner

___________________________                          

Stanley Smith - Commissioner                              

Attest:          

                                                                       __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

Appointment – Walnut Cove Senior Center Advisory Council

 

            Clerk Darlene Bullins submitted the following request from Walnut Cove Senior Center

 

Director Vicki East regarding an appointment to the Walnut Cove Senior Center Advisory Council

 

for the Board’s approval:

 

  • Appoint Ms. Martina Moore to replace Ms. Lori Webb as the Hospice                                             representative on the Walnut Cove Senior Center Advisory Council

(Ms. Webb had to resign from the Council due to her job transferring to the                                             Hospice House in Winston Salem which will prevent Ms. Webb from

attending the scheduled meetings)

Vice Chairman Lankford moved to approve the Consent Agenda as presented.

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

            County Manager Bryan Steen noted the following:

 

 

The Board discussed scheduling a Budget Work Session on February 4th.

 

Chairman Walker, with full consent of the Board, directed the Clerk post a Budget

 

Work Session for Thursday, February 4, 2010 at 5:00 pm.

 

            Commissioner Inman requested if the Board would be scheduling Goal Sessions

 

in 2010.

 

            The Board discussed possible dates for Goal Sessions in late February or early March.

           

Chairman Walker directed Manager Steen to present some possible dates for two (2)

 

work sessions for Board consideration at the first regular meeting in January.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

2010 Single Family Rehabilitation Program – Third Party Administrator

 

            Support Services Supervisor Danny Stovall presented the following information

 

regarding the upcoming 2010 Single Family Rehabilitation Program:

 

 

The Board discussed using Benchmark CMS as the third party grant administrator.

 

Chairman Walker, with full consent of the Board, directed the item be placed on today’s

 

Action Agenda.

 

Job Vacancy

 

            County Manager Bryan Steen requested the following position be filled:

 

§  Nutrition Site Manager – Senior Services – Retirement 12-31-09 at the Francisco Site

§  Position is funded by Community Care Block Grant

 

Manager Steen noted the urgency in filling this position, site manager must be at the

 

site daily in order to coordinate meals for senior citizens.

 

            The Board discussed the request from Manager Steen to fill the Nutrition Site Manager

 

position.

 

            There was consensus of the Board to instruct Manager Steen to fill the Nutrition Site

 

Manager position as soon as possible.

 

Appointment – Board of Health

 

            Chairman Walker noted that the following were nominated at the December 14th

 

meeting to serve on the Stokes County Board of Health:

 

·         Physician Representative – Dr. Sam Newsome

·         Veterinarian Representative – Dr. Kim Gemeinhardt

·         Dentist Representative – Dr. Mark Johnson

 

Chairman Walker confirmed with the Clerk that the vacancy had been advertised and

 

that no other applications had been received.

 

Commissioner Carroll noted that all nominees were very active Board of Health

 

members.

 

Chairman Walker entertained a motion.

 

Vice Chairman Lankford moved to re-appoint the following:

 

·         Physician Representative – Dr. Sam Newsome

·         Veterinarian Representative – Dr. Kim Gemeinhardt

·         Dentist Representative – Dr. Mark Johnson

 

Commissioner Carroll seconded and the motion carried unanimously.

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Purchase of Land for Community College/ Early College High School Site

 

            Chairman Walker entertained a motion regarding the purchase of approximately 46

 

acres of land located at 1141 Dodgetown Road for the Early College High School Site and

 

future permanent Community College facility.

 

            County Manager Bryan Steen noted that in speaking with County Attorney Edward

 

Powell regarding closing the first week in January, it was noted that the property has a

 

“common driveway” which would be a permanent easement.

 

            The Board had no issues with the permanent easement.

 

            Commissioner Inman moved to purchase approximately 46 acres of land located at

 

1141 Dodgetown Road for the purpose of building a stand-alone community college in the

 

future and for the location of the county’s Early College High School.  Commissioner Smith

 

seconded the motion.

 

            Commissioner Carroll requested to read a lengthy, dissenting email that was received

 

yesterday regarding the purchase of the property before any action of the motion. 

 

Commissioner Carroll reiterated that a stand-alone community college had been a goal

 

of his long before running for Commissioner and made that goal part of his campaign.

 

Commissioner Carroll read the email. Commissioner Carroll stated that he wanted to

 

make sure that the dissenting opinion was heard.

 

            The Board discussed the importance of a stand-alone community college in Stokes

 

County, the need for a well trained workforce, and the importance of Early College High

 

School for Stokes County students.  Commissioner Inman noted that Stokes County is currently

 

the largest county left in North Carolina that does not have a stand-alone community college.

 

            Chairman Walker noted the tremendous support across Stokes County for a stand-alone

 

community college.

 

            Commissioner Smith noted that a feasibility study done by Forsyth Technical

 

Community College revealed the numbers were there for a stand-alone community college in

 

Stokes County.

 

            Vice Chairman Lankford noted that Early College High School was started with a $1.5

 

million dollar grant received by the Stokes County Board of Education to help those who are

 

unable to go to college for further education and reiterated the need for a facility for the

 

program.

            Ms. Margie Dunlap requested to speak before a vote was taken.

 

            Chairman Walker, with full consent of the Board, allowed Ms. Dunlap to speak.

 

            Ms. Dunlap requested information about Early College High School and the effects on

 

the other high schools in the county.

 

            Vice Chairman Lankford explained that the Early College High School Program

 

would enroll 50 students per year and that this five year program will allow students the

 

opportunity to graduate with an Associate Degree.

 

            Commissioner Carroll commented that the idea of Early College High School is to

 

focus on students who traditionally would likely be dropouts and not likely be counted in the

 

high school anyway and that Early College High School would keep them in school and offer

 

them an opportunity for a college education.

 

            Ms. Dunlap noted that she was not against the Early College Program, but did have

 

concerns that it would reduce the student size of South Stokes High School.

 

            Ms. Dunlap also noted the need for renovations at Southeastern Middle School in

 

Walnut Cove.

 

            Ms. Dunlap also expressed concerns with the property being close to the old prison

 

camp location which has confirmed contaminated soil and possibly contaminated water.

 

            Vice Chairman Lankford noted that at this time with the preliminary environmental

 

testing that has been done, there have been no findings of contaminated water.

           

Chairman Walker requested that Ms. Dunlap contact the County Manager for any

 

further information.

 

            Chairman Walker called the question.

 

            The motion carried unanimously.

 

Proposed Early College Site Plan

 

            Support Services Supervisor Danny Stovall presented another site option (option B) for

 

the Board’s consideration.  (Mr. Gary Robbins and Mr. Darian Creed were in attendance for the

 

meeting).

 

            Mr. Robbins noted that Option B has relocated the septic field and future stand-alone

 

community college facility and does not affect the POD location.

 

            The Board discussed Option B, the septic system, and the well with Mr. Stovall,

 

 Mr. Robbins, and Mr. Creed. 

 

 

            Mr. Robbins noted that the sewer system would be designed to accommodate 249

 

students, but the well would be designed for 600 students for cost savings.

 

            Chairman Walker entertained a motion.

 

            Commissioner Smith moved to proceed forward with option B.  Commissioner Inman

 

seconded and the motion carried unanimously.

 

Proposed Resolution – Financing for Nancy Reynolds and Community College Project

 

            Chairman Walker entertained a motion regarding the following proposed Resolution –

 

Financing for Nancy Reynolds and Community College Project, which was introduced at the

 

December 14th meeting with a request for approval at the December 28th meeting:

 

A regular meeting of the Board of Commissioners of the County of Stokes, North Carolina, was duly held on December 28, 2009 at 6:00 p.m. in the Commissioner’s Chambers on the 2nd Floor of the Administration Building located at 1014 Main Street, Danbury, North Carolina.  Chairman Jimmy Walker presiding.

 

The following members were present:

 

 

The following members were absent:

 

ë                     ë                     ë                     ë                     ë

 

Commissioner ______________moved that the following resolution, copies of which having been made available to the Board of Commissioners, be adopted:

 

Resolution of the Board of Commissioners of the County of Stokes, North Carolina, Authorizing the Negotiation of an Installment Financing Contract and Providing for Certain Other Related Matters Thereto

 

WHEREAS, the County of Stokes, North Carolina (the “County”) is a validly existing political subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution, statutes and laws of the State of North Carolina (the “State”);

 

WHEREAS, the County has the power, pursuant to the General Statutes of North Carolina to (1) purchase real and personal property, (2) enter into installment financing contacts in order to finance the purchase of real and personal property used, or to be used, for public purposes, and (3) grant a security interest in some or all of the property purchased to secure repayment of the purchase price;

 

WHEREAS, the Board of Commissioners of the County of Stokes, North Carolina (the “Board of Commissioners”), determines that it is in the best interest of the County to enter into (a) an installment financing contract (the “Contract”) with the Stokes County Public Facilities Corporation, a North Carolina nonprofit corporation, in order to pay the capital costs of the following: (1) constructing the new Nancy Reynolds Elementary School and (2) making initial improvements related to a new community college facility (collectively, the “Projects”); and (b) a deed of trust, security agreement and fixture filing (the “Deed of Trust”) related to all or a portion of the County’s fee simple interest in the real property on which the Nancy Reynolds Elementary School will be located (the “Site,” and collectively with the improvements thereon, the “Mortgaged Property”);

 

WHEREAS, the County hereby determines that the Projects are essential to the County’s proper, efficient and economic operation and to the general health and welfare of its inhabitants; that the Projects will provide essential uses and will permit the County to carry out public functions that it is authorized by law to perform; and that entering into the Contract and Deed of Trust is necessary and expedient for the County by virtue of the findings presented herein;

 

WHEREAS, the County hereby determines that the Contract allows the County to purchase the Projects at a favorable interest rate currently available in the financial marketplace and on terms advantageous to the County;

 

WHEREAS, the County hereby determines that the estimated cost of the Projects is an amount not to exceed $12,000,000 and that such cost of the Projects exceeds the amount that can be prudently raised from currently available appropriations, unappropriated fund balances and non-voted bonds that could be issued by the County in the current fiscal year pursuant to Article V, Section 4 of the Constitution of the State;

 

WHEREAS, although the cost of the Projects pursuant to the Contract is expected to exceed the cost of the Projects pursuant to a bond financing for the same undertaking, the County hereby determines that the cost of the Projects pursuant to the Contract and Deed of Trust and the obligations of the County thereunder are preferable to a general obligation bond financing or revenue bond financing for several reasons, including but not limited to the following: (1) the cost of a special election necessary to approve a general obligation bond financing, as required by the laws of the State, would result in the expenditure of significant funds; and (2) the time required for a general obligation bond election would cause an unnecessary delay which would thereby decrease the financial benefits of the Projects and (3) no revenues are produced by the Projects so as to permit a revenue bond financing;

 

WHEREAS, the County has determined and hereby determines that the estimated cost of the Projects pursuant to the Contract reasonably compares with an estimate of similar costs under a bond financing for the same undertaking as a result of the findings delineated in the above preambles;

 

WHEREAS, the County does not anticipate a property tax increase to pay installment payments falling due under the Contract;

 

WHEREAS, the sums to fall due under the Contract will be adequate but not excessive for its proposed purpose;

 

WHEREAS, Parker Poe Adams & Bernstein LLP, as special counsel (“Special Counsel”), will render an opinion to the effect that entering into the Contract and the transactions contemplated thereby are authorized by law;

 

WHEREAS, no deficiency judgment may be rendered against the County in any action for its breach of the Contract, and the taxing power of the County is not and may not be pledged in any way directly or indirectly or contingently to secure any moneys due under the Contract;

 

WHEREAS, the County is not in default under any of its debt service obligations;

 

WHEREAS, the County’s budget process and Annual Budget Ordinance are in compliance with the Local Government Budget and Fiscal Control Act, and external auditors have determined that the County has conformed with generally accepted accounting principles as applied to governmental units in preparing its Annual Budget ordinance;

 

WHEREAS, past audit reports of the County indicate that its debt management and contract obligation payment policies have been carried out in strict compliance with the law, and the County has not been censured by the North Carolina Local Government Commission (the “LGC”), external auditors or any other regulatory agencies in connection with such debt management and contract obligation payment policies;

 

WHEREAS, a public hearing on the Contract after publication of a notice with respect to such public hearing has been held and approval of the LGC with respect to entering the Contract must be received; and

 

WHEREAS, the County hereby determines that all findings, conclusions and determinations of the County in this Resolution are subject to modification or affirmation after all interested parties have been afforded the opportunity to present their comments at a public hearing regarding the execution and delivery of the Contract and the acquisition of the Projects to be financed thereby.

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF STOKES, NORTH CAROLINA, AS FOLLOWS:

 

Section 1.         Application to LGC.  That the Finance Officer or her designee is hereby directed to file with the LGC an application for its approval of the Contract and all relevant transactions contemplated thereby on a form prescribed by the LGC and to state in such application such facts and to attach thereto such exhibits regarding the County and its financial condition as may be required by the LGC.

 

Section 2.         Financing Team.  That the financing team of Parker Poe Adams & Bernstein LLP, Charlotte, North Carolina, as special counsel; DEC Associates, Inc., Charlotte, North Carolina, as financial advisor; BB&T Capital Markets, a division of Scott & Stringfellow, Inc., Charlotte, North Carolina, as underwriter; and [       ], as underwriter’s counsel, is approved.  [Trustee?]

 

Section 3.         Repealer.  That all motions, orders, resolutions and parts thereof in conflict herewith are hereby repealed.

 

Section 4.         Effective Date.  That this Resolution is effective on the date of its adoption.

 

            On motion of Commissioner __________________, seconded by Commissioner __________________, the foregoing resolution entitled Resolution of the Board of Commissioners of the County of Stokes, North Carolina, Authorizing the Negotiation of an Installment Financing Contract and Providing for Certain Other Related Matters Thereto was duly adopted by the following vote:

 

            Ayes:

 

 

            Nays:

 

State of North Carolina                                                                                                       )                        )

ss:

 

County of Stokes                                                                                                                      )

 

            I, Darlene Bullins, Clerk to the Board of Commissioners of the County of Stokes, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled “Resolution of the Board of Commissioners of the County of Stokes, North Carolina Authorizing the Negotiation of an Installment Financing Contract and Providing for Certain Other Related Matters Thereto” adopted by the Board of Commissioners of the County of Stokes, North Carolina at a meeting held on the 28th day of December, 2009.

 WITNESS my hand and the corporate seal of the County of Stokes, North Carolina, this the 28th day of December, 2009.

 

 

                                                                                    ___________________________________

                                                                                    Darlene Bullins

                                                                                    Clerk to the Board

                                                                                    County of Stokes, North Carolina

 

 

Commissioner Carroll moved to approve the submitted Resolution “Authorizing the

 

Negotiation of an Installment Financing Contract and Providing for Certain other Related

 

Matters Thereto” as presented.   Vice Chairman Lankford seconded and the motion carried

 

unanimously.

 

ADM Funding for Schematic Design for New Stokes County Elementary School and Southeastern Middle School

 

            Chairman Walker entertained a motion.

 

            Commissioner Carroll moved to deny the requests from the Board of Education to use

 

ADM funding for Schematic Designs for the new Stokes County Elementary School and

 

Southeastern Middle School.   Commissioner Smith seconded and the motion carried

 

unanimously.

 

 

 

 

 

 

2010 Single Family Rehabilitation Program – Third Party Administrator

 

            Chairman Walker entertained a motion.

 

            Vice Chairman Lankford moved to approve Benchmark CMS as the County’s Third

 

Party Administrator for the 2010 Single Family Rehabilitation Program.  Commissioner Inman


seconded and the motion carried unanimously.

 

 

Closed Session

 

            Chairman Walker entertained a motion to enter into closed session for the following:

 

·         To consult with an attorney employed or retained by the public body in order

to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged pursuant to G.S. 143-318.11(a)(3)

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

Commissioner Inman moved to enter closed session for the following:

 

·         To consult with an attorney employed or retained by the public body in order

to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged pursuant to G.S. 143-318.11(a)(3)

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4).

 

Vice Chairman Lankford seconded and the motion carried unanimously.

 

 

The Board returned to the open session of the December 28th meeting.

 

 

Stokes Reynolds Memorial Hospital

 

            Chairman Walker requested if there was any action the Board would like to take at this

 

time.

 

            Commissioner Carroll moved to approve the Resolution presented by County Manager

 

Bryan Steen which states the following:

 

·         To approve the Membership Transfer Agreement regarding Stokes Reynolds Memorial Hospital, Inc. subject to changes requested by Wake Forest University Baptist Medical Center if deemed not to be of a material nature by the Chairman        of the Stokes County Board of Commissioners, County Manager, and special legal counsel

·         Further, if authorized County officials (Chairman of the Board, County Manager, and special legal counsel) find changes requested by Wake Forest University Baptist Medical Center to be appropriate and not of a material nature, the authorized county officials may sign the revised Membership Transfer Agreement and carry out the transactions

 

Vice Chairman Lankford seconded the motion.

 

Commissioner Smith confirmed that if there were any items deemed of a material

 

nature, there would be a special meeting called.

 

            Chairman Walker called the question.

 

            The motion carried unanimously.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Walker

 

entertained a motion to adjourn the meeting.

 

Vice Chairman Lankford moved to adjourn the meeting.  Commissioner Inman

 

seconded and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    Jimmy Walker

Clerk to the Board                                                    Chairman