STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    NOVEMBER 23, 2009

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

November 23, 2009 at 6:00 pm with the following members present:

                                                                       

Chairman J. Leon Inman

Vice Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                       

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Tax Administrator Jake Oakley

                                               

                                                                                                                                               

Chairman J. Leon Inman called the meeting to order.

 

Commissioner Carroll delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the November 23, 2009 Agenda.

 

County Manager Bryan Steen requested to add the following:

 

·         Job Vacancies: Vacant Telecommunicator – employee resigned today (11-23-09)

 

The Board had no issues adding the request from Manager Steen.

 

Commissioner Lankford moved to approve the November 23, 2009 Agenda as amended.  

 

Commissioner Smith seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

 

 

Social Services - Budget Amendment #34

 

Finance Director Julia Edwards submitted Budget Amendment #34.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.391

Local General Assistance

$2,000.00

$(120.00)

$1,880.00

100.5310.490

Dues & Subscriptions

$1,000.00

$120.00

$1,120.00

 

           Totals

$3,000.00

$00.00

$3,000.00

 

This budget amendment is justified as follows:

 

To transfer funds for increase in dues and subscriptions.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

Social Services - Budget Amendment #35

 

Finance Director Julia Edwards submitted Budget Amendment #35.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.180

Professional Services

$58,645.00

$30,102.00

$88,747.00

 

           Totals

$58,645.00

$30,102.00

$88,747.00

 

 

 

 

 

This budget amendment is justified as follows:

To allocate funding received from the American Recovery and Reinvestment Act for contract pay

for Food and Nutrition Services.

 

This will result in a net increase of $30,102.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.202

SS County Federal

$1,727,253.00

$30,102.00

$1,757,355.00

 

           Totals

$1,727,253.00

$30,102.00

$1,757,355.00

 

 

Walnut Cove Senior Center - Budget Amendment #36

 

Finance Director Julia Edwards submitted Budget Amendment #36.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.5830.696

Walnut Cove Senior Center

$62,762.00

$2,653.00

$65,415.00

 

           Totals

$62,762.00

$2,653.00

$65,415.00

 

This budget amendment is justified as follows:

Increase in funding due to Certification of the Walnut Cove Senior Center.

 

This will result in a net increase of $2,653.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.376

NWPCOG- Senior Center General Purpose

$10,000.00

$2,653.00

$12,653.00

 

Totals

$10,000.00

$2,653.00

$12,653.00

 

Finance  - Budget Amendment #37

 

Finance Director Julia Edwards submitted Budget Amendment #37.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Finance

 

 

 

100.4130.180

Professional Services

$56,900.00

$(1,475.00)

$55,425.00

100.4130.440

Misc. Contractual Services

$47,500.00

$(2,000.00)

$45,500.00

100.4130.510

Equipment

$39,660.00

$9,475.00

$49,135.00

 

Contingency

 

 

 

100.9910.000

Contingency

$172,500.00

$(6,000.00)

$166,500.00

 

           Totals

$316,560.00

$00.00

$316,560.00

 

This budget amendment is justified as follows:

To transfer additional funds needed to purchase an additional processor and SQL software for the server to operate the Attendance Enterprise Software.  Initially, the budget was for one processor and license for SQL Software.  In the process of purchasing the server, we realized that we would need an additional processor and SQL Software.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received this fiscal year.

 

Tax Administration Report – October 2009

 

Tax Administrator Jake Oakley presented the following Real and Personal Property Releases

 

(October 2009) which are more than $100 at the November 9th meeting with a request for approval

 

at the November 23rd meeting: (Tax Administrator Oakley recommended approval of the Releases)

 

Real and Personal Property Releases More

 

 

 

than $100–October  09-Per NCGS 105-381 (b)

 

 

 

 

Name

Bill  Number

Amount

Reason

 

Otelia Vaden

09A691800022616

$356.44

APVD Late use – Value Ap

 

Gaither Sheff

09A690800675943

$164.92

APVD Late use – Value Ap

 

Margaret Joyce

09A698600826981

$544.64

APVD Late use – Value Ap

 

Mae Ola Lawson

09A598301496034

$1,271.48

APVD Late use – Value Ap

 

Bobby Taylor

09A599800126428

$832.58

APVD Late use – Value Ap

 

Don Wall/Kay Hoots

09A694402995314

$498.75

APVD Late use – Value Ap

 

William & Kate Sands

09A695600426636

$671.65

APVD Late use – Value Ap

 

09A695600523504

$162.26

APVD Late use – Value Ap

 

Brandy Hulbert

09A155910164.05

$113.62

SWMH Double Listed

 

Leann Gallimore

09A597307691132

$2,634.73

APVD Late use – Value Ap

 

Mary Helen Borman

09A599700099694

$470.82

APVD Late use – Value Ap

 

Rose Wall Ivester

09A691201066105

$317.40

APVD Elderly Exemption AP

 

Total Amount

$8,039.29

 

Tax Administrator Jake Oakley presented the following Real and Personal Property Refunds

 

(October 2009) which are more than $100 at the November 9th meeting with a request for

 

approval at the November 23rd meeting: (Tax Administrator Oakley recommended approval of

 

the Refunds)

 

Real and Personal Property Refunds More

than $100–October 2009-Per NCGS 105-381 (b)

 

Name

Bill  Number

Amount

Reason

Shirley Greenwood

09A691900744215

$803.99

APVD Late Use-Value AP

Billy Priddy and

09A699900140688

$523.36

APVD Late Use-Value AP

Eva Priddy

Clarice Morefield

09A693800109306

$517.37

APVD Late Use-Value AP

Coy Morefield

Total Amount

$1,844.72

 

Tax Administrator Jake Oakley presented the following Present-Use Value Application at the

 

November 9th meeting with a request for approval at the November 23rd meeting:

 

(Tax Administrator Oakley recommended approval of the Present-Use Value Application)

 

Name

Parcel #

Acres

Reason

Terry M. Joyce

598703012001

11.65

Agriculture

Has never applied for Agriculture Use Value App.

 

Tax Administrator Jake Oakley presented the following Late Applications for Elderly

 

Exemption, Disabled Exemption, and Disabled Veterans for 2009 at the November 9th meeting with a

 

request for approval at the November 23rd meeting: (Tax Administrator Oakley recommended

 

approval of Late Applications for Elderly Exemption, Disabled Exemption, and Disabled Veterans):

 

Name

Parcel Number

Acreage

Assigned Value

Winford Wilhite

6913-03-33-4540

Tract

$68,000.00

Kenneth R Morton

6958-00-91-5060

Tract

$68,800.00

Frankie S Flinchum

6964-00-89-9302

Tract

$139,400.00

Tax Administrator Jake Oakley presented the following Failure to List Penalties Appeals –

 

Discovery Bills at the November 9th meeting with a request for approval at the November 23rd

 

meeting: (Tax Administrator Oakley recommended to deny the appeal request)

 

 

 

Tax Administrator Jake Oakley presented the following Discovery Bill – Release of Balance

 

at the November 9th meeting with a request for approval at the November 23rd meeting:

 

(Tax Administrator Oakley recommended to approve the release of the balance)

 

o   Balance for Paul Rumley in the amount of $14.58

 

Proposed Commissioners’ Calendar - 2010

 

            Clerk to the Board Darlene Bullins presented the following proposed 2010 Commissioners’

 

Calendar for the Board’s approval:

 

 

2010 COMMISSIONERS’ MEETINGS SCHEDULE

The Stokes County Board of Commissioners will meet each month on the 

2nd (Second) Monday at 1:30 pm and 4th (Fourth) Monday at 6:00pm

 

                        2nd MONDAY                                                4th MONDAY

 

January 11, 2010                                             January 25, 2010        

February 8, 2010                                             February 22, 2010

                        March 8, 2010                                                March 22, 2010

                        April 12, 2010                                                 April 26, 2010

                        May 10, 2010                                                  May 24, 2010

                        June 14, 2010                                                  June 28, 2010

                        July 12, 2010                                                               July 26, 2010

                        August 9, 2010                                                           August 23, 2010

                        September 13, 2010                                         September 27, 2010

                        October 11, 2010                                            October 25, 2010

                        November 8, 2010                                          November 22, 2010

                        December 13, 2010                                         December 28, 2010*

 

*December 27th Meeting changed to Tuesday, December 28th (Due to Holiday)

 

*The Board of Commissioners will conduct its regular meetings in the Commissioners’ Chambers at the Administrative Building in Danbury.  The Board will consider invitations to meet at different locations throughout the County at the invitation of community groups that wish to host a meeting.

 

Commissioners’ Meeting (Planning) – First Tuesday of every other month 7:00 pm

Planning meetings are held as needed- the meeting will be advertised prior to the dates listed below: 

Held in Commissioners’ Chambers

 

            February 2, 2010 (as needed)

            April 6, 2010 (as needed)

            June 1, 2010 (as needed)

            August 3, 2010 (as needed)

            October 5, 2010 (as needed)

            December 7, 2010 (as needed)

      

            Stokes County League of Governments – 6:30 pm

            Meeting with Town of Danbury, Town of Walnut Cove, City of King and Stokes County 

            January 14, 2010 – Town of Walnut Cove

            April 15, 2010 – Town of Danbury

            July 15, 2010   - City of King

            October 21, 2010 – Stokes County

                       

Any other change in Date, Time, or Place will be advertised and placed on the County Web Page – www.co.stokes.nc.us

 

Darlene Bullins

Clerk to the Board

 

Support Letter – HealthNet Funding – NC Office of Rural Health

 

            County Manager Bryan Steen presented the following support letter for HealthNet Funding

 

from the NC Office of Rural Health for the Board’s approval:

 

Mr. John Price, Director

Office of Rural Health & Community Care

2009 Mail Service Center

Raleigh, NC  27699

 

Dear Mr. Price:

 

The County Commissioners of Stokes County fully support the grant application being submitted by the Stokes Family Health Center, which is our county Health Department, for HealthNet funding.  We are very committed to serving the health needs of the uninsured citizens of Stokes County and these grant funds will be an important resource to us in the expansion of our health care services to our uninsured population.  This is wonderful opportunity for our county and we very much appreciate the support from the North Carolina Office of Rural Health.

 

We will certainly be diligent in our use of these funds and pledge our cooperation as we work with you and your staff in the implementation of these new services.  We look forward to a continued relationship with your Office as we serve this vulnerable population.

 

Sincerely,

 

 

Chairman J. Leon Inman

Stokes County Board of Commissioners

 

cc:  Josh Swift

       Director of Stokes County Family Health Center

 

      Jim Graham

      Executive Director of Northwest Community Care Network

 

            Stokes Family Health is working with Northwest Community Care Network to apply for

 

a $75,000 grant to serve the uninsured in Stokes County.  There will be no county match.

           

Commissioner Lankford moved to approve the Consent Agenda as presented.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

           

            County Manager Bryan Steen noted the following:

 

 

Commissioner Smith noted the recent open house for the new expansion at Stokes

 

Opportunity Center was a huge success.

 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Request for Land Purchase – Stokes County Board of Education

 

            Operations Director David Burge presented the following information:

 

(Chairman Bill Hart, Stokes County Board of Education, was present for the meeting)

 

 

Director Burge noted that the Board of Education did not wish to pursue at this time the

 

request to purchase property that joins Francisco Elementary School that was included in today’s

 

Agenda.

 

The Board discussed the requests presented by Director Burge and had no issues with the

 

requests.

 

Director Burge requested the agenda item be moved to today’s Action Agenda in order to

 

move forward with the land purchase.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

today’s Action Agenda.

 

Broadband Feasibility Study – Phase I

 

            Economic Development Director Alan Wood introduced Mr. John Howell and Mr. Glenn

 

Krauss who presented the Broadband Feasibility Study – Phase I.

 

            Mr. Howell and Mr. Krauss discussed the following information with the Board

 

regarding Phase I:

 

 

Mr. Howell expressed appreciation to GIS Specialist Greg Hunsucker, GIS/Mapping

 

Department, for his assistance.

 

            Mr. Howell noted that Rockingham County (at their 11-23-09 meeting) has contracted with

 

the Howell Group to do Phase II which will be similar to Stokes County’s Phase II.

 

 

 

            Mr. Howell stated that the Howell Group recommends Stokes County continue with

 

Phase II.

 

            The Board discussed the following with Mr. Howell and Mr. Krauss:

 

 

Chairman Inman directed the Clerk to place the item on the December 14th Action Agenda.

 

Windstream North Carolina, LLC – 2009 Late Listing Appeal

 

            Tax Administrator Jake Oakley presented the following information regarding the 2009

 

Late Listing Appeal submitted by Windstream North Carolina, LLC:

 

 

Regular

Jurisdiction

Value

Tax

Penalty

Stokes County

 $1,539,567.00

 $69,237.40

 $6,923.80

King Fire District

 $10,338,146.00

 $ 6,719.79

 $  671.99

Rural Hall Fire Dist.

 $ 1,201,421.00

 $    600.71

 $    60.08

 

 

 

 

 

 

 

§  Windstream is appealing the 10% Late Listing Penalty

§  Tax Administrators in Forsyth, Surry, Rockingham, Caldwell & Wilkes counties have indicated that they are recommending the appeal be denied

 

Tax Administrator Oakley noted that in order to remain consistent and fair in the assignment

 

of penalties, the Tax Administration recommends that the Board of Commissioners deny this appeal

 

and uphold the above billing amounts.   Tax Administrator Oakley stated to his knowledge

 

there has been no exception regarding late listing penalties. 

 

            The Board discussed the appeal with Tax Administrator Oakley.

 

            Tax Administrator Oakley requested the item be moved to today’s Action Agenda in order

 

for Windstream to have the month of December to make an appeal to the Department of Revenue

 

in Raleigh based on the Commissioners’ decision.

            The Board had no issues with moving the agenda item to today’s Action Agenda.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

today’s Action Agenda.

 

Engineering Fees – Proposed Community College Site

 

            Support Services Supervisor Danny Stovall presented the following revised design and

 

engineering services/fees from Robbins Architecture for a modular campus for 248 students:

           

 

            Mr. Stovall also noted the following information submitted by Mr. Gary Robbins regarding

 

deadlines for the project:

 

§  Board should act as timely as possible as not to jeopardize the project completion date

§  Timing to get our team in action is critical

§  Need to get the schedule approved by the end of November in order to meet the deadline

§  Recommend the Board approve bid package budget amounts so as to expedite the process of construction

§  Delays in Board approval for each package could delay the project

§  Recommend the topographic information required remain in the proposal package for the 25.55 acre plot, this work is critical to the engineering of the waste treatment and planning for the future

           

The Board discussed the need to assess the site for a community college not just the

 

placement of the POD with Mr. Stovall.  Mr. Stovall reiterated the need to approve bid package

 

budget amounts in order keep the project moving to meet the August 2010 deadline.  Mr. Stovall

 

noted Mr. Robbins’ desire to use his contractors for the topography survey which must be done by

 

someone.

 

Commissioner Lankford confirmed with Operations Director David Burge, who has

 

completed installation of three PODS, that the School System used Robbins Architecture and Creed

 

& Associates.  Mr. Stovall confirmed that both contractors, Robbins Architecture and Creed &

 

Associates will both be working on this project.

 

 

 

Mr. Stovall requested the Board move the item to today’s Action Agenda in order to keep

 

the project moving forward.

 

The Board had no issues with moving the agenda item to today’s Action Agenda.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

today’s Action Agenda.

 

Underwriting- Certificates of Participation – Nancy Reynolds Renovation Project

 

            Finance Director Julia Edwards and President Doug Carter, DEC Associates, presented the

 

following information regarding the selection of an underwriter for the County in order to issue

 

Certificates of Participation (COPS) for the Nancy Reynolds and Community College projects:

 

§  DEC Associates submitted Request for Qualifications to select an underwriter for the upcoming issuance of COPS for the Nancy Reynolds and Community College projects

§  Based upon DEC Associates’ review and discussion with the County, the issuance of COPS is a more cost effective approach to raise the needed capital and offers the County the option to price the COPS in the early part of 2010

§  Five institutions were provided with RFQs, three proposals were received from BB&T, R.W. Baird & Co. and Stephens, Inc.; with BofA and Wachovia(Wells Fargo) not responding

§  Information requested:

o   Relevant experience in issuance of COPS in NC and US for the last three years

o   Financial plan and financing structure ideas

o   Marketing plan for the COPS

o   Bankers assigned to the County

o   Estimate of fees (fees will be negotiated at pricing of COPS, estimates reflect current potential fees)

§  Based upon review of the proposals, each of the three proposals come from strong firms with capability to issue the COPS in a cost effective manner

§  BB&T provided a compelling submittal based upon the experience with COPS issuance in NC, their past working experience with Stokes County staff and their estimated fees to issue:

o   Relevant experience in issuance of COPS in NC and US for the last three years –Strong experience ($2.5 billion NC issuance)

o   Financial plan and financing structure ideas – Good discussion of ideas including potential use of BAB’s (Buy American Bonds)

o   Marketing plan for the COPS – Strong emphasis on retail buyers and depth of BB&T retail

o   Bankers assigned to the County – Strong banking team with lead worker who worked with County in the past

o   Estimate of fees – (fees will be negotiated at pricing of COPS, estimates reflect current potential fees)  $5.25 per bond plus expenses

§  Recommends that the County use BB&T as the underwriter with fees being incorporated into the financing

§  In order to maintain the County’s financial model, financing must be for 20 years

§  COPS is the best alternative from a cost perspective

 

The Board discussed the agenda item with Mr. Carter.

 

            Mr. Carter stated that the BB&T proposal is the more compelling and the timing for financing

 

in January and February is really good.  Finance Director Edwards noted that the County has always

 

had a good working relationship with BB&T.

 

 

Finance Director Edwards requested the Board move the agenda item to today’s Action

 

Agenda due to the urgency of the matter.

 

The Board had no issues with moving the item to today’s Action Agenda.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

today’s Action Agenda.

 

Job Vacancies

 

            County Manager Bryan Steen recommended the following job vacancies be filled:

 

§  Health Department – Processing Assistant IV – vacant on 11-25-2009

§  Telecommunicator – E911 – employee resigned today (11-23-09)

 

The Board discussed the vacancies with Manager Steen.  Manager Steen noted the urgent

 

need for the telecommunicator position, with E911 being a 24/7 operation and the Processing

 

Assistant works with billing at the Health Department.

 

Chairman Inman directed the Clerk to place the agenda item on the December 14th Agenda.

 

Environmental Health – Job Vacancy

 

            County Manager Bryan Steen recommended the following job vacancy not be filled at this

 

time due to the time of the year and the workload:

 

§  Environmental Health Specialist

 

Health Director Josh Swift noted the following information regarding the Environmental

 

Health Specialist vacancy:

 

§  Understand some hesitancy in filling this position due to the economic slowdown and the decreased volume of applications in the Environmental Health Section

§  Filling the position would most likely take at least 2-3 months with 10-12 months to get the individual certified and fully functional in the field

§  Lack of filling the position may lead to a backlog in the Environmental Health Section once building resumes in the Spring plus the ongoing responsibilities of inspecting food establishments and childcare facilities, which are not dependent on the economy

§  Manpower study (done in April 2009) from Kac Arrington, Regional Environmental Health Specialist, with the North Carolina Department of Environment and Natural Resources reveals that the County needs 4 non-supervisory staff to properly perform environmental health functions (2 for on-site wastewater and wells; 2 for food, lodging, childcare, and institutions) plus one supervisor able to plan and conduct quality assurance and help support field staff if needed

 

The Board discussed the vacancy with Health Director Swift.

 

Commissioner Lankford recommended to follow the manager’s recommendation to not

 

fill the position at this time based on the economy, at least not until after the 6 months’ budget review

 

in January 2010.

 

            Vice Chairman Walker agreed with Commissioner Lankford to follow the manager’s

 

recommendation not to fill the position at this time.

 

            Commissioner Carroll agreed with Health Director Swift based on past history of taking

 

several months to recruit a candidate and additional time to get the employee certified. 

 

Commissioner Carroll noted the potential to possibly hire a December graduate.  Commissioner

 

Carroll also noted the department could possibly be operating at 75% for several months in the early

 

spring and summer due to employees on family medical leave. 

 

            Commissioner Smith agreed with Commissioner Carroll to fill the position.

 

            Commissioner Carroll requested the agenda item be moved to today’s Action Agenda since

 

the item was discussed at the November 9th meeting.

 

            There were no issues with moving the agenda item to today’s Action Agenda.

 

            Chairman Inman directed the Clerk to place the item on today’s Action Agenda.

 

Appointments

Walnut Cove Senior Center Advisory Council

 

            Chairman Inman noted that Linda Hicks has recently resigned from the Walnut Cove

 

Senior Center Advisory Council.  Chairman Inman noted that Ms. Patricia Weitfeldt had applied for

 

the Aging Advisory Council after the appointment had already been filled, but requested her

 

application be kept on file for any similar appointment.

 

            Commissioner Lankford nominated Patricia Weitfeldt to serve on the Walnut Cove Senior

 

Center Advisory Council.

 

            Chairman Inman noted that Ms. Weitfeldt can be considered at the December 14th meeting.

 

Stokes County Fire Commission

 

            Chairman Inman noted the following vacancies on the Stokes County Fire Commission:

 

§  Two (2) Fire Service Members

§  One (1) civilian

 

Stokes County Fire & Rescue Association recommended the following for re-appointment:

(all wish to be considered for re-appointments)

 

§  Fire Service Members:  Clifford Hall and Joe James

§  Civilian:  Mike Pell

 

Commissioner Smith nominated the following to serve on the Stokes County Fire & Rescue

 

Association:

 

§  Fire Service Members:  Clifford Hall and Joe James

§  Civilian:  Mike Pell

 

Chairman Inman noted that the nominations can be considered at the December 14th meeting.

 

 

 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Proposed Agreement – Collection of Ad Valorem Taxes – City of King

 

            Chairman Inman entertained a motion regarding the proposed Agreement with the City of

 

King for Collection of Ad Valorem Taxes submitted by Tax Administrator Jake Oakley at the

 

November 9th meeting.

 

            Commissioner Lankford moved to approve the Agreement with the City of King for

 

Collection of Ad Valorem Taxes submitted by Tax Administrator Jake Oakley at the November 9th

 

meeting.  Commissioner Smith seconded and the motion carried unanimously.

 

Request for Land Purchase – Stokes County Board of Education

 

            Chairman Inman entertained a motion regarding the request for land purchase submitted

 

on behalf of the Stokes County Board of Education by Operations Director David Burge at today’s

 

meeting.

 

            Commissioner Lankford moved to approve the Board of Education’s request to purchase

 

the following:

 

 

Commissioner Smith seconded the motion.

 

Commissioner Carroll noted the motion should also reflect the approval of the land purchase

 

price and the use of ADM funding.

 

            Commissioner Lankford amended his motion to include the use of ADM funding and the

 

land purchase price. Commissioner Smith amended his second to include the use of ADM funding

 

and the land purchase price.

 

            The following amended motion carried unanimously:

           

 

Windstream North Carolina, LLC – 2009 Late Listing Appeal

 

            Chairman Inman entertained a motion to concur with the Tax Administration to deny the 2009

 

Late Listing Appeal requested by Windstream North Carolina, LLC. which was submitted at today’s

 

meeting by Tax Administrator Jake Oakley.

 

 

 

            Commissioner Smith moved to concur with the Tax Administration to deny the 2009 Late

 

Listing Appeal requested by Windstream, LLC.  which was submitted at today’s meeting by Tax


Administrator Jake Oakley.  Commissioner Lankford seconded and the motion carried unanimously.

 

Engineering Fees – Proposed Community College Site

 

Chairman Inman entertained a motion to approve the engineering fees submitted by Robbins

 

Architecture at today’s meeting for the proposed Community College Site.

 

Vice Chairman Walker moved to approve the engineering fees submitted by Robbins

 

Architecture at today’s meeting for the proposed Community College Site.

 

Commissioner Lankford seconded and the motion carried unanimously.

 

Underwriting- Certificates of Participation – Nancy Reynolds Renovation Project

 

            Chairman Inman entertained a motion to approve BB&T as the Stokes County underwriter for

 

the issuance of COPS for the Nancy Reynolds and Community College Projects which was discussed

 

at today’s meeting.

 

            Commissioner Lankford moved to approve BB&T as the Stokes County underwriter for the

 

issuance of COPS for the Nancy Reynolds and Community College Projects which was discussed

 

at today’s meeting.  Commissioner Carroll seconded and the motion carried unanimously.

 

Environmental Health Specialist – Vacancy

 

            Chairman Inman entertained a motion regarding the Environmental Health Specialist.

 

            Vice Chairman Walker moved to accept the county manager’s recommendation to not

 

fill the position as this time.  Commissioner Lankford seconded the motion.

 

            Commissioner Carroll stated the following:

 

 

Chairman Inman noted if the motion is approved not to fill the position, the position needs to

 

be reviewed each month.

 

            Vice Chairman Walker reiterated Commissioner Lankford’s suggestion to hold off on filling

 

the position until after the 6-month budget review.  Vice Chairman Walker also noted the Health


Director’s comments that the existing staff is crossed trained to carry out the functions of the

 

department.

 

            Commissioner Smith reiterated the functions of Environmental Health such as restaurants,

 

lodging, childcare, and institutions.

 

            Commissioner Carroll questioned why this Board is singling out one position to hold off

 

on filling.

 

            Chairman Inman called the question.

 

            The motion failed (2-3) with Commissioner Carroll, Commissioner Smith, and Chairman

 

Inman voting against the motion.

 

            The Board continued discussion regarding the vacancy.

 

            Commissioner Carroll moved to approve the Health Director’s recommendation to fill the

 

Environmental Health Specialist position.  Commissioner Smith seconded the motion.

           

The motion failed (2-3) with Vice Chairman Walker, Commissioner Lankford and Chairman

 

Inman voting against the motion.

 

            Commissioner Smith requested clarification on the direction of the Board regarding the

 

vacant Environmental Health Specialist position.

 

            Commissioner Carroll confirmed the substance of the first motion was in effect by default

 

- position is not being approved to be filled.  Commissioner Carroll also stated that currently the

 

County has a hiring freeze and there is a vacancy that can only be filled by action from the Board

 

of Commissioners and this Board has chosen not to act to fill the position; therefore, the position

 

will remain vacant.

 

            Chairman Inman reiterated the agenda item can be brought up at anytime.

 

            Commissioner Carroll moved to adjourn the meeting. 

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4).

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6).

 

Commissioner Lankford moved to enter closed session for the following:

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4).

 

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6).

 

Vice Chairman Walker seconded and the motion carried (4-1) with Commissioner Carroll

 

voting against the motion.

 

The Board returned to the open session of the November 23rd meeting.

 

Stokes Reynolds Memorial Hospital – Lease

 

            Chairman Inman questioned if there was any further business to come before this Board this

 

evening.

 

            Commissioner Smith moved to approve an amendment to the agreement with Wake Forest

 

Baptist Medical Center relating to the county’s owned facilities.  Vice Chairman Walker seconded

 

and the motion carried unanimously.

 

Chairman of the Board of Commissioners

 

            Chairman Inman officially announced to the Board that he would not entertain a nomination

 

for Chairman or Vice Chairman for the upcoming year.  Chairman Inman stated that he appreciated

 

the confidence that has been given to him by this Board while serving as Chairman.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Vice Chairman Walker moved to adjourn the meeting.  Commissioner Lankford seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman