STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 22, 2009

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

June 22, 2009 at 6:00 pm with the following members present:

                                                                       

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Tax Administrator Jake Oakley

                                                County Attorney Edward Powell

                                               

                                                                                                                                               

Chairman J. Leon Inman called the meeting to order.

 

Vice Chairman Walker delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – PUBLIC HEARING

Abandonment of Right of Way – SR #1506 Raymond Jessup Road

 

            Chairman Inman called to order the Public Hearing regarding the Abandonment of

 

Right of Way for SR#1506 - Raymond Jessup Road.

            There were no public comments.

 

            Chairman Inman closed the Public Hearing.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the June 22, 2009 Agenda.    

 

County Manager Bryan Steen requested to add the following to the June 22nd Agenda:

 

·         Budget Amendment #78  (additional end of the year financial transactions

 that were left off of Budget Amendment #74)

 

Commissioner Smith requested to move Budget Amendment #76 to the Discussion Agenda.

 

The Board had no issues adding both budget amendments to the Discussion Agenda.

 

Vice Chairman Walker moved to approve the June 22, 2009 Agenda as amended.

 

Commissioner Lankford seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

 

 

Vice Chairman Walker noted that “Freedom Work” on page 1 of the June 1st minutes should

 

be “Freedom Works”.

 

Finance - Budget Amendment #74

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #74.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

 

See Attachment

$5,497,840.00

$36,895.00

$5,534,735.00

 

Totals

$5,497,840.00

  $36,895.00

$5,534,735.00

 

Capital Reserve Fund

 

 

 

201.4130.000

Finance

$           00.00

    $1,500.00

      $1,500.00

 

Total

$           00.00

    $1,500.00 

      $1,500.00

 

 

 

 

 

 

This budget amendment is justified as follows:

To appropriate and transfer funding for expenditures for the remainder of the fiscal year.

 

This will result in a net increase of $38,395.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

 

Account

Account

Budgeted

Increase

As

 

Number

Description

Amount

(Decrease)

Amended

 

 

General Fund

 

 

 

 

100.3301.412

Inmate Reimbursement

$40,000.00

$30,895.00

$70,895.00

 

100.3301.200

IV-D Incentive

$62,265.00

$6,000.00

$68,265.00

 

 

Totals

    $102,265.00

   $36,895.00

    $139,160.00

 

 

Capital Reserve Fund

 

 

 

 

201.3981.000

Transfer from General Fund

     $98,126.00

    $1,500.00

     $99,626.00

 

 

Total

     $98,126.00

    $1,500.00       

     $99,626.00

 

 

 

 

 

 

 

Account

ACCOUNT

 BUDGETED

 INCREASE

 AS

Number

DESCRIPTION

 AMOUNT

 (DECREASE)

 AMENDED

GENERAL FUND

Finance

100.4130.440

Miscellaneous Contractual Services

 $    54,150.00

 $  (1,500.00)

 $   52,650.00

100.4130.350

Maint. & Repairs Equipment

 $         800.00

 $    (800.00)

   $              -  

GIS/Mapping

100.4141.000

Salaries & Wages

 $  118,319.00

 $        770.00

 $  119,089.00

100.4141.090

Social Security

 $      7,272.00

 $     (600.00)

 $      6,672.00

100.4141.091

Medicare Tax

 $      1,705.00

 $     (100.00)

 $      1,605.00

100.4141.100

Retirement

 $      5,849.00

 $       20.00

 $      5,869.00

100.4141.101

401K

 $      1,176.00

 $       (90.00)

 $      1,086.00

100.4141.350

Maint. & Repairs Equipment

 $      3,800.00

 $  (3,800.00)

 $                -  

Public Buildings

100.4190.350

Maint. & Repairs Equipment

 $    35,000.00

 $     6,000.00

 $    41,000.00

100.4190.352

Maint. & Repairs Buildings

 $    20,000.00

 $     2,000.00

 $    22,000.00

Information Systems

100.4210.000

Salaries & Wages

 $  117,869.00

 $  (8,500.00)

 $  109,369.00

100.4210.350

Maint. & Repairs Equipment

 $    24,535.00

 $     2,000.00

 $    26,535.00

Sheriff's Department

100.4310.020

Salaries & Wages-Part Time

 $  107,343.00

 $     4,638.00

 $  111,981.00

100.4310.100

Retirement

 $    65,149.00

 $     4,000.00

 $    69,149.00

100.4310.101

401K

 $         609.00

 $        300.00

 $         909.00

100.4310.250

Auto Supplies

 $  177,000.00

 $(35,000.00)

 $  142,000.00

100.4310.510

Equipment

 $  176,000.00

 $     3,210.00

 $  179,210.00

Jail

100.4320.000

Salaries & Wages

 $  588,941.00

 $     5,320.00

 $  594,261.00

100.4320.020

Salaries & Wages-Part Time

 $    91,000.00

 $     1,800.00

 $    92,800.00

100.4320.090

Social Security

 $    41,320.00

 $     (630.00)

 $    40,690.00

100.4320.100

Retirement

 $    28,320.00

 $        490.00

 $    28,810.00

100.4320.101

401K

 $      2,260.00

 $     (360.00)

 $      1,900.00

100.4320.102

401K 5%

 $      2,731.00

 $        275.00

 $      3,006.00

100.4320.110

Group Insurance

 $    78,735.00

 $  (1,700.00)

 $    77,035.00

100.4320.111

Dental Insurance

 $      5,271.00

 $     (100.00)

 $      5,171.00

100.4320.220

Food & Provisions

 $  190,100.00

 $     2,500.00

 $  192,600.00

100.4320.250

Auto Supplies

 $         300.00

 $        200.00

 $         500.00

100.4320.310

Travel

 $               -  

 $          26.00

 $           26.00

100.4320.311

Training

 $      2,880.00

 $       (26.00)

 $      2,854.00

100.4320.320

Telephone

 $      5,700.00

 $        600.00

 $      6,300.00

100.4320.330

Utilities

 $  130,000.00

 $     2,000.00

 $  132,000.00

100.4320.350

Maint. & Repairs Buildings

 $      1,500.00

 $        300.00

 $      1,800.00

100.4320.390

Misc. Expense-Bd of Prisoners

 $    30,000.00

 $   20,000.00

 $    50,000.00

100.4320.430

Rental of Equipment

 $      4,600.00

 $        200.00

 $      4,800.00

Emergency Communications

100.4325.000

 $  375,565.00

 $  23,000.00

 $  398,565.00

Emergency Medical Services

100.4370.020

Salaries & Wages-Part Time

 $  135,000.00

 $(17,000.00)

 $  118,000.00

100.4370.090

Social Security

 $    88,939.00

 $  (5,500.00)

 $    83,439.00

100.4370.091

Medicare Tax

 $    20,841.00

 $  (1,300.00)

 $    19,541.00

100.4370.100

Retirement

 $    63,465.00

 $  (1,000.00)

 $    62,465.00

100.4370.101

401K

 $    11,123.00

 $  (4,400.00)

 $      6,723.00

100.4370.250

Auto Supplies

 $  118,500.00

 $  (5,000.00)

 $  113,500.00

100.4370.330

Utilities

 $    30,000.00

 $     1,000.00

 $    31,000.00

100.4370.351

Maint. & Repairs Auto

 $    54,870.00

 $   20,000.00

 $    74,870.00

100.4370.430

Rental of Equipment

 $         700.00

 $        100.00

 $         800.00

100.4370.510

Equipment

 $    80,190.00

 $  (3,210.00)

 $    76,980.00

Cooperative Extension

100.4950.440

Misc. Contractual Services

 $  145,998.00

 $(25,000.00)

 $  120,998.00

Social Services

100.5310.261

IV-D Incentive

 $    33,565.00

 $     6,000.00

 $    39,565.00

100.5310.315

Title XIX Travel

 $  295,000.00

 $   75,000.00

 $  370,000.00

Public Assistance

100.5450.000

Medicaid

 $1,371,008.00

 $(75,000.00)

 $1,296,008.00

Senior Services

100.5860.020

Salaries & Wages-Part Time

 $    21,775.00

 $        100.00

 $    21,875.00

100.5860.030

Salaries & Wages-Permanent Part Time

 $    31,143.00

 $          25.00

 $    31,168.00

100.5860.090

Social Security

 $      8,103.00

 $        405.00

 $      8,508.00

100.5860.091

Medicare Tax

 $      1,915.00

 $          75.00

 $      1,990.00

100.5860.100

Retirement

 $      6,050.00

 $    (170.00)

 $      5,880.00

100.5860.250

Auto Supplies

 $      1,775.00

 $     (435.00)

 $      1,340.00

Arts Council

100.6150.330

Utilities

 $      2,100.00

 $        300.00

 $      2,400.00

Transfers

100.9820.960

Transfer to Capital Reserve

 $    98,126.00

 $     1,500.00

 $    99,626.00

Contingency

100.9910.000

Contingency

 $  381,855.00

 $   43,962.00

 $  425,817.00

Total General Fund

 $5,497,840.00

  $   36,895.00

 $5,534,735.00

 

Sheriff’s Department – Budget Amendment #75

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #75.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.311

Training

$5,010.00

$529.00

$5,539.00

 

Totals

$5,010.00

$529.00

$5,539.00

 

 

 

 

 

This budget amendment is justified as follows:

To appropriate funding for administrative training for the Spillman Software Program.

 

This will result in a net increase of $529.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.413

State Fines/Forfeitures

$6,306.00

$529.00

$6,835.00

 

Totals

$6,306.00

$529.00

$6,835.00

 

Tax Administration Report – May 2009

 

Tax Administrator Jake Oakley presented the following Real and Personal Property Release

 

(May 2009) which is more than $100 at the June 8th meeting, with a request for action by the Board

 

of Commissioners at the June 22nd meeting:

Real and Personal Property Release More

 

 

than $100–May 09-Per NCGS 105-381 (b)

 

 

 

 

Account

Amount

Reasons

Name

Number

 

 

Arthur King

05A2005014710

$154.06

 

 

Totals

$154.06

 

 

Tax Administrator Oakley presented the following Real and Personal Property Refund

 

(May 2009) which is more than $100 at the June 8th meeting, with a request for action by the Board

 

of Commissioners at the June 22nd meeting:

 

Real and Personal Property Refund More

 

 

than $100–May 09-Per NCGS 105-381 (b)

 

 

 

Account

Amount

Reasons

Name

Number

 

 

Bruce Hedgecock

08A695700612469

$128.35

 

 

07A695700612469

     $128.35

 

 

Totals

$256.70

 

           

            Tax Administrator Jake Oakley presented the following Present-Use Value Late Applications

 

at the June 8th meeting, with a request for action by the Board of Commissioners at the June 22nd

 

meeting: (Tax Administrator Oakley recommended approval of the late applications)

 

Name

Parcel

Acreage

O. T. Fowler

599214438331

4.13

Reason:  Has other property already under Agricultural Present-Use Value Program

Ronald Gray Sheppard

597700618847

15.77

Reason:  Thought this parcel was under the Agricultural Present -Use Value Program, but was not. 

Hay/Corn grown on the property

Pat and Kathryn Moore

691201453694

53.4

Reason:  Have owned the property since 1986, but never applied for Forestry Present-Use Value

Raymond and Doris Young

695800209203

81.18

Reason:  David Mabe farms the open land and Mr. and Mrs. Young already have a Forestry Management

Plan on the wooded portion

 

            Tax Administrator Jake Oakley requested the Board’s approval for the continuation of the

 

2% discount for early tax payments.

 

Appointment for Economic Development Director Alan Wood – Regional Tourism Initiative

 

            Manager Bryan Steen requested the Board consider appointing Economic Development

 

Director Alan Wood, as the County’s staff representative, to the Regional Tourism Initiative to

 

replace his appointment on the RTI Board. Manager Steen noted that Director Wood is more

 

intimately involved in the economic development matters related to tourism.

 

Proposed Ordinance – Approval of 2009 International Fire Code

 

Fire Marshal Frank Burcham submitted the following proposed Ordinance for Adoption of the

 

International Fire Code at the June 8th  meeting, with a request for action by the Board of

 

Commissioners at the June 22nd meeting:

 

ORDINANCE FOR ADOPTION OF THE INTERNATIONAL FIRE CODE

 

An Ordinance of Stokes County adopting the 2006 edition of the International Fire Code, regulating and governing the safe-guarding of life and property from fire and explosion hazards arising from the storage, handling, and use of hazardous substances, materials and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises in Stokes County; providing for the issuance of permits and collection of fees.

 

The Board of Commissioners of Stokes County does ordain as follows:

 

Section 1:  That a certain document, three (3) copies of which are on file in the office of the Stokes County Fire Marshal, being marked and designated as the International Fire Code, 2006 edition, including Appendix Chapters, as published by the International Code Council, be and is hereby adopted as the Fire Code of Stokes County, in the State of North Carolina regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling and use of hazardous substances, materials and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises as herein provided; providing for the issuance of permits and collection of fees therefor; and each and all of the regulations, provisions, penalties, conditions and terms of said Fire Code on file in the office of the Stokes County Fire Marshal are hereby referred to, adopted, and made a part hereof, as if fully set out in this ordinance, with the additions, insertions, deletions, and changes.

 

Section 2:  That if any section, subsection, sentence, clause or phrase of this ordinance is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance.  The Stokes County Board of Commissioners hereby declares that it would have passed this ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional.

 

Section 3:  That nothing in this ordinance or in the Fire Code hereby adopted shall be construed to affect any suit or proceeding impending in any court, or any rights acquired, or liability incurred, or any causes of action acquired or existing, under any act, nor shall any just or legal right or reedy of any character be lost, impaired, or affected by this ordinance. 

 

Section 4:  That the Clerk to the Stokes County Board of Commissioners is hereby ordered and directed to cause this ordinance to be published.

 

Section 5:  That this ordinance and the rules, regulations, provisions, requirements, orders, and matters established and adopted hereby shall take effect and be in full force and in effect July 1, 2009.

Adopted this ____ day of June 2009.          

 

____________________________                  ____________________________

J. Leon Inman - Chairman                            Jimmy Walker – Vice Chairman

 

____________________________                   _____________________________

Ron Carroll - Commissioner                           Ernest Lankford - Commissioner

 

____________________________                              

Stanley Smith - Commissioner

 

Attest:

 

__________________________________

Darlene M. Bullins – Clerk to the Board

 

            Commissioner Carroll noted that the word “reedy” in Section 4 should be “ remedy”.

 

Commissioner Lankford moved to approve the Consent Agenda as amended.

 

Commissioner Carroll seconded and the motion carried unanimously.

 

Update – Manager and Board of Commissioners

           

            Vice Chairman Walker stated that DSS Director Jan Spencer requested the Board

 

allow DSS to fill the recent vacated clerical position in order to continue to provide the needed

 

services to the citizens of Stokes County.

 

            Manager Steen noted that this item is on today’s Discussion Agenda.

 

            There were no other updates from the Board of Commissioners.

 

           

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Re-Appointment of the Tax Administrator

 

            County Manager Bryan Steen noted that Tax Administrator Jake Oakley’s term as Tax

 

Administrator for Stokes County ends on June 30, 2009.  Manager Steen noted the following:

 

·         NCGS 105-294(a) – The Board of Commissioners of each county shall appoint a county assessor to serve a term of not less than two nor more than four years…

·         Since the July 1, 2007 appointment, Tax Administrator Oakley has met all requirements as outlined in NCGS 105-294(b) (County Assessor Certificate – February 2, 2009)

·         Jake Oakley request re-appointment as Tax Administrator (Tax Assessor and Tax Collector) for a four-year period as outlined in NCGS 105-294(a) and NCGS 105-349

·         Request the reappointment as Tax Administrator be moved to today’s Action Agenda in order to fulfill the Tax Administrator’s duties after July 1, 2009

 

Administrator Oakley expressed his appreciation to the Board for their continued support.

 

The Board expressed their appreciation to Administrator Oakley and his department for their

 

dedication and hard work.

 

            The Board unanimously agreed to move the item to today’s Action Agenda.

 

Vacant County Job Positions

 

            Manager Bryan Steen recommended filling the following positions:

 

·         Processing Assistant III – DSS – vacant since 06-20-09

·         Physician Extender II – Health – currently vacant

·         Veteran Service Officer – VA – will be vacant on 07-01-09

 

Manager Steen requested to move the item to today’s Action Agenda in order to fill the

 

positions as soon as possible.

 

The Board discussed the vacant positions with Manager Steen.  Manager Steen noted that

 

the Veteran Service Officer is part time and needs to be filled as soon as possible and that the County

 

will be working with the regional office until the position is filled.

 

The Board unanimously agreed to move the item to today’s Action Agenda.

 

 

Proposed EMS Facility Bids – Pinnacle Station

 

            Support Services Supervisor Danny Stovall presented the following information regarding the

 

lowest responsible bid for each option for the new Pinnacle EMS facility:

 

 

Mr. Stovall discussed the following lowest responsible bid for each option:

 

Single Prime without Alt #1 Generator

Wishon  & Carter

 $339,989.00

Yadkinville, NC

Plumbing (sub) - Stanley

Mechanical (sub) - Triad Sheet Metal

Electrical (sub) - Jerry Wilkins

Single Prime with Alt# 1 Generator

Omega Construction

 $372,275.00

Pilot Mountain, NC

Plumbing (sub) - Steve Tate

Mechanical (sub) - Pilot Mechanical

Electrical (sub) - Jerry Wilkins

Separate Prime without Alt #1 Generator

 $370,320.00

Wishon & Carter -$272,989

K-Ham Plumbing - $61,600

Pilot Mechanical - $14,231

Jerry Wilkins Electrical - $21,500.00

Separate Prime with Alt #1 Generator

 $402,320.00

Wishon & Carter -$272,989

K-Ham Plumbing - $61,600

Pilot Mechanical - $14,231

Jerry Wilkins Electrical - $53,500

Other budgetary amounts needed for

additional items that are not included in the

bids:

 $ 35,700.00

Special Inspections - $6,000

Septic System - $5,000

Tap fees/ water lines installed to

property line - $14,700

Project Contingency - $10,000

 

(all other bid information will be retained by Mr. Stovall)

 

            The Board discussed the proposed bids, with or without installation of a generator, parking lot

 

specifications, funding options, and the need to move forward with the project.

 

            Commissioner Lankford expressed the following concerns:

 

·         Bids higher than expected based on the economy

·         With the County being its own general contractor, building could have possibly been built for approximately $267,490 using a shell building

·         Bid specifications were not readily available when first discussing the project

·         Even though concerned about the cost, noted the extreme need for the facility

 

EMS Director Monty Stevens stated that he was very pleased with the proposed facility and

 

the site location was noted by State Office of EMS as an ideal location for an EMS facility which

 

would better serve the Double Creek, Asbury and Francisco areas.

 

            Manager Bryan Steen noted that he had spoken with LGC regarding using the funding

 

designated for paving, LGC stated that there should be no issues with redirecting the funding.

 

Manager Steen noted that the Board, at a future date, would need to take formal action to redirect

 

the funding.

 

EMS – Budget Amendment #77

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #77 for the Board’s

 

consideration.  To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Contingency

 

 

 

100.9910.000

Contingency

$381,855.00

$(35,700.00)

$346,155.00

 

Transfers

 

 

 

100.9820.961

Transfer to Capital Projects

$38,325.00

$35,700.00

$74,025.00

 

Totals

$420,180.00

00.00

$420,180.00

 

Capital Projects Fund

 

 

 

400.5912.602

Construction

$00.00

$35,700.00

$35,700.00

 

Totals

$00.00

$35,700.00

$35,700.00

 

 

This budget amendment is justified as follows:

To transfer funds from General Fund to Capital Projects Fund for the construction of the Pinnacle EMS station.

 

This will result in a net increase of $35,700.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following will increase. 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Projects Fund

 

 

 

400.3982.002

Transfer from General Fund EMS Station

$24,000.00

$35,700.00

$59,700.00

 

Totals

$24,000.00

$35,700.00

$59,700.00

 

The Board unanimously agreed to move the item to today’s Action Agenda.

 

County Paging Services

 

            Support Services Supervisor Danny Stovall presented the following information regarding

 

county pagers:

 

·         USA Mobility notified Stokes County on June 6th that they intend to terminate the Lease Agreement dated March 28, 1990 for tower space on Booth Mountain, which provides pager services for the County

·         Without a working repeater on Booth Mountain, there will be little or no pager service in the Danbury area

·         RCS Wireless was contacted regarding paging needs

·         RCS Wireless is willing to install a repeater on Booth Mountain along with paying the County $250.00 per month for tower space

·         RCS Wireless Pager rental costs:  Alphanumeric = $8.50 per month ($1.00 less than USA Mobility);  Numeric = $6.50 per month ($1.00 more than USA Mobility) (County has less than 10 pagers using numeric)

·         Request item be moved to today’s Action Agenda in order to move forward with RCS Wireless for the County’s paging needs

·         Currently inventorying pagers being used in the county in order to eliminate any that are not needed

 

The Board discussed the County’s paging services with Mr. Stovall.

 

            The Board unanimously agreed to move the item to today’s Action Agenda.

 

Proposed Order Abandonment of Right of Way – SR#1506 Raymond Jessup Road

 

            County Manager Bryan Steen presented the proposed Order for Abandonment of Right of

 

Way for SR#1506 - Raymond Jessup Road:

 

STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

 

ORDER

 

CLOSING A PORTION OF SR#1506 – RAYMOND JESSUP ROAD

 

            The Stokes County Board of County Commissioners, after notice and public hearing pursuant to N.C.G.S. 153A-241, makes the following findings and conclusions:

 

1.      The State of North Carolina abandoned the road outlined in red on the attached map of SR#1506 – Raymond Jessup Road and will not maintain that portion of the road;

2.      The requesting property owner is the sole property owner along the portion of the road to be closed;

3.      Closing the public road is not contrary to the public interest and no individual owning property in the vicinity of the road would be deprived of reasonable means of ingress and egress to this property;

4.      The Board of County Commissioners concludes that closing of the portion of the road pursuant to N.C.G.S. 153A-241 is in the best interests of the sole property owners and the citizens of the County of Stokes.

 

            IT IS THEREFORE ORDERED by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned SR#1506 – Raymond Jessup Road, the abandoned SR#1506 – Raymond Jessup Road be closed pursuant to N.C.G.S. 153A-241.

 

 

 

CERTIFICATE

 

            The foregoing Order was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the ____ day of _________ 2009, and appears on the minutes of the said Commission. A certified copy of the order shall be filed in the office of the Register of Deeds of the County.

 

            WITNESS, my hand and official seal this the _____ day of _________, 2009.

 

____________________________                ______________________________          

 J. Leon Inman - Chairman                          Jimmy Walker - Vice Chairman

____________________________                _______________________________

Ron Carroll - Commissioner                        Ernest Lankford - Commissioner  

                                                                         

____________________________                          

Stanley Smith - Commissioner                                

Attest:          

                                                                       __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

            Manager Steen noted this is the final step (pursuant to NCGS 153A-241) in abandoning the

 

Right of Way for SR#1506 – Raymond Jessup Road per request from the sole adjoining property

 

owner (Ruth Jessup)

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the proposed

 

Order on the July 13th Consent Agenda.

 

Appointments

Stokes County Juvenile Crime Prevention Council (JCPC)

 

            JCPC Chairman Jan Spencer submitted the following JCPC recommendations for re-

 

appointments and appointments to the Juvenile Crime Prevention Council that are required by NC

 

General Statute 143-B-543:

 

Specified Members

JCPC Recommendation

Term Ends

Sheriff or  Department Designee

Thomas Sands

6/30/2011

District Attorney or Designee

Tom Langan

6/30/2011

Social Services Director

Jan Spencer

6/30/2011

County Manager or Designee

Darlene Bullins

6/30/2011

District Court Judge or Designee

Kathy Ford

6/30/2011

Health Director

Josh Swift

6/30/2011

Stokes Friends of Youth

Clyde Stewart

6/30/2011

Insight Human Services

Jeff Matkins

6/30/2011

King Police Chief or Designee

Kim Palmer

6/30/2010

Chief Court Counselor

Jack Moore

6/30/2010

 

Chairman Spencer noted the following:

 

·         Students representing North Stokes and South Stokes will be submitted to the Board of Commissioners for consideration in July or August

·         Currently, there are (4) County Commissioner appointees serving on the JCPC Board with two additional openings if desired (not mandatory)

·         JCPC recommends Hope Sprinkle to fill one of the remaining County Commissioners’ opening – Sprinkle would be a valuable appointment to JCPC

·         Request the re-appointments and appointments required by General Statute be approved in order for submission to the State by July 1, 2009

 

The Board discussed advertising only the (2) vacant County Commissioner appointments

 

since the other re-appointments and appointments are required by General Statute.

 

The Board unanimously agreed to advertise the (2) vacant County Commissioner

 

appointments.

 

Vice Chairman Walker moved to re-appoint and appoint the following appointees as

 

required by General Statute and recommended by JCPC, nominate Hope Sprinkle, and advertise for

 

the remaining (2) County Commissioner vacancies:

 

Specified Members

JCPC Recommendation

Term Ends

Sheriff or  Department Designee

Thomas Sands

6/30/2011

District Attorney or Designee

Tom Langan

6/30/2011

Social Services Director

Jan Spencer

6/30/2011

County Manager or Designee

Darlene Bullins

6/30/2011

District Court Judge or Designee

Kathy Ford

6/30/2011

Health Director

Josh Swift

6/30/2011

Stokes Friends of Youth

Clyde Stewart

6/30/2011

Insight Human Services

Jeff Matkins

6/30/2011

King Police Chief or Designee

Kim Palmer

6/30/2010

Chief Court Counselor

Jack Moore

6/30/2010

 

            Commissioner Smith seconded and the motion carried unanimously.

 

Budget Amendment #78

 

Finance Director Julia Edwards submitted Budget Ordinance Amendment #78 which was

 

added to today’s Agenda.  Budget Amendment #78 appropriates and transfers funding for

 

expenditures for the remainder of the 2008-09 fiscal year.  To amend the General Fund, the

 

expenditures are to be changed as follows:

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

E911 Fund

$73,493.00

$4,234.00

$77,727.00

 

Capital Project Fund

$32,744.00

$00.00

$32,744.00

 

Regional Sewer Fund

$52,801.00

$12,500.00

$65,301.00

 

School Capital Outlay &

Capital Reserve Fund

$48,174.00

$12,500.00

$60,674.00

 

Danbury Water Fund

$14,652.00

$12,500.00

$27,152.00

 

Totals

$221,864.00

$41,734.00

$263,598.00

 

This budget amendment is justified as follows:

To appropriate and transfer funds for expenditures for the remainder of the fiscal year.

 

This will result in a net increase of $41,734.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

E911 Fund

$174,000.00

$4,234.00

$178,234.00

 

Regional Sewer Fund

$169,912.00

$12,500.00

$182,412.00

 

School Capital Outlay &

Capital Reserve Fund

$48,174.00

$12,500.00

$60,674.00

 

Danbury Water Fund

$53,582.00

$12,500.00

$66,082.00

 

Totals

$445,668.00

$41,734.00

$487,402.00

 

Current

 

 

 

 CURRENT 

 

Account

ACCOUNT

 BUDGETED

 INCREASE

 AS

 

Number

DESCRIPTION

 AMOUNT

 (DECREASE)

 AMENDED

 

E911 Fund

 

Expenditures

 

200.4325.000

Salaries & Wages

 $   15,908.00

 $        330.00

 $  16,238.00

 

200.4325.090

Social Security

 $        985.00

 $          20.00

 $    1,005.00

 

200.4325.091

Medicare Tax

 $        230.00

 $            5.00

 $       235.00

 

200.4325.100

Retirement

 $        784.00

 $          16.00

 $       800.00

 

200.4325.110

Group Insurance

 $     1,969.00

 $        (20.00)

 $    1,949.00

 

200.4325.180

Professional Services

 $   53,617.00

 $     3,883.00

 $  57,500.00

 

   Total

 $   73,493.00

 $     4,234.00

 $  77,727.00

 

Revenues

 

200.3255.420

E911 Fees

 $ 174,000.00

 $     4,234.00

 $ 78,234.00

 

   Total

 $ 174,000.00

 $     4,234.00

 $ 78,234.00

 

Capital Project Fund

 

New Elementary School Project

 

400.5915.650

Site Development

 $     9,086.00

 $   17,000.00

 $  26,086.00

 

400.5915.690

Miscellaneous Expense

 $                 -  

 $        490.00

 $       490.00

 

400.5915.970

Contingency

 $   23,658.00

 $ (17,490.00)

 $    6,168.00

 

   Total

 $   32,744.00

 $                 -  

 $  32,744.00

 

Regional Sewer Fund

 

Expenditures

 

501.7140.000

Salaries & Wages

 $     2,640.00

 $            9.00

 $    2,649.00

 

501.7140.090

Social Security

 $        161.00

 $          (9.00)

 $       152.00

 

501.7140.290

Miscellaneous Expense

 $        205.00

 $        500.00

 $       705.00

 

501.7140.350

Maint. & Repairs Equipment

 $   19,795.00

 $     2,000.00

 $  21,795.00

 

501.7140.440

Misc. Contractual Services

 $   30,000.00

 $   10,000.00

 $  40,000.00

 

   Total

 $   52,801.00

 $   12,500.00

 $  65,301.00

 

Revenues

 

501.37140.630

Sewer Fees

 $ 169,912.00

 $   12,500.00

 $182,412.00

 

   Total

 $ 169,912.00

 $   12,500.00

 $182,412.00

 

School Capital Outlay & Capital Reserve Fund

 

Expenditures

 

212.5912.004

Public School Capital-Lottery

 $   48,174.00

 $   12,500.00

 $  60,674.00

 

   Total

 $   48,174.00

 $   12,500.00

 $  60,674.00

 

Revenues

 

212.3328.001

Public School Capital-Lottery

 $   48,174.00

 $   12,500.00

 $  60,674.00

 

   Total

 $   48,174.00

 $   12,500.00

 $  60,674.00

 

Danbury Water Fund

 

Expenditures

 

502.7140.101

401K

 $          52.00

 $        (10.00)

 $         42.00

 

502.7140.330

Utilities

 $     3,000.00

 $     2,500.00

 $    5,500.00

 

502.7140.350

Maint. & Repairs Equipment

 $     6,600.00

 $     2,000.00

 $    8,600.00

 

502.7140.440

Misc. Contractual Services

 $     4,000.00

 $     8,000.00

 $  12,000.00

 

502.7140.490

Dues & Subscriptions

 $     1,000.00

 $          10.00

 $    1,010.00

 

   Total

 $   14,652.00

 $   12,500.00

 $  27,152.00

 

 

Revenues

 

502.3714.630

Water Fees

 $   53,582.00

 $   12,500.00

 $  66,082.00

 

   Total

 $   53,582.00

 $   12,500.00

 $  66,082.00

 

 

 

The Board discussed Budget Amendment #78 with Director Edwards.

 

            The Board unanimously agreed to move Budget Amendment #78 to today’s Action Agenda.

 

Budget Amendment #76

 

Finance Director Julia Edwards submitted Budget Ordinance Amendment #76.  To amend

 

the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Transfers

 

 

 

100.9820.960

Transfer to Capital Reserve

$98,126.00

$13,035.00

$111,161.00

 

Totals

$98,126.00

$13,035.00

$111,161.00

 

Capital Reserve Fund

 

 

 

201.4250.006

Vehicle Maintenance

$96,812.00

$13,035.00

$109,847.00

 

Totals

$96,812.00

$13,035.00

$109,847.00

 

 

This budget amendment is justified as follows:

To appropriate and transfer funds from General Fund to Capital Reserve Fund for improvements to the County’s vehicle impoundment lot.

 

This will result in a net increase of $13,035.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.   These revenues have already been received or are verified they will be received in this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

100.3425.410

Impoundment Fees

$6,000.00

$(13,035.00)

$(7,035.00)

 

Totals

$6,000.00

$(13,035.00)

$(7,035.00)

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

$98,126.00

$13,035.00

$111,161.00

 

Totals

$98,126.00

$13,035.00

$111,161.00

 

            Support Services Supervisor Danny Stovall noted the need to use the funding (excess funding

 

from impoundment fees - no county tax dollars) for needed improvements (gravel, shelters, repairs to

 

fencing, etc.) to the impoundment lot. Vehicle Maintenance is currently over budget in impoundment

 

revenue collections for fiscal year 2008-09.

 

            The Board discussed the needed repairs with Mr. Stovall.

 

The Board unanimously agreed to move Budget Amendment #76 to today’s Action Agenda.

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Proposed Senior Meal Contracts

 

            Support Services Supervisor Danny Stovall submitted the following Golden Corral

 

meal cost for the upcoming fiscal year 2009-10 (effective July 1, 2009) at the June 8th meeting,

 

with a request for action by the Board of Commissioners at the June 22nd meeting:

 

·         Fiscal year 2009-10 cost will be $3.45 per meal (5 cent increase from f/y 2008-09)

 

Chairman Inman entertained a motion.

 

Commissioner Lankford moved to approve the price of $3.45 per meal for senior meals for

 

upcoming fiscal year 2009-10.  Vice Chairman Walker seconded and the motion carried


unanimously.

 

Proposed Transportation Contract/YVEDDI/JD Cruises

 

Support Services Supervisor Danny Stovall submitted the following additional information

 

regarding the proposed Transportation Contracts with YVEDDI and JD Cruises for fiscal year

 

2009-10 (effective July 1, 2009): (Agenda item was discussed at the June 8th meeting, with a request

 

for action by the Board of Commissioners at the June 22nd meeting)

 

·         Transportation funding breakdown – federal, state, and county

(Per DSS Director Jan Spencer and Senior Services Director Lynn Martens)

§  DSS – Medicaid /TANF- no county funding

§  DSS – Work First – required $60,000 county matching funds, all other funds are State/Federal

§  Senior Services – (Medical) - $550.00 county funding, all other funds are State/Federal

§  Senior Services – (General) - $433.00 county funding, all other funds are State/Federal

·         Transportation provided by Department/Program (July 08 – May 09)

§  YVEDDI

Social Services (medical/TANF) 124,044 miles (cost = $148,303.08)

Senior Services (meal program/medical) 39,863 miles (cost = $48,252.27)

Total Mileage = 163,907 (cost = $196,555.35)

§  JD Cruises Transportation

Social Services (medical/TANF) 136,427 miles (cost = $179,285.77

Senior Services (medical) 3,153 miles (cost = $4,142.44)

Total Mileage = 139,580 (cost = $183,428.21)

·         DSS must have both providers

·         Both agencies try to use the most economical means when contracting with a provider

·         Currently, YVEDDI is providing approximately 57% of the transportation needs with JD Cruises providing approximately 43%

·         Recommend maintaining both vendors for the upcoming 2009-10 fiscal year

·         System currently being used is working

 

Chairman Inman entertained a motion.

 

Vice Chairman Walker moved to continue same contracts with YVEDDI and JD Cruises

 

for upcoming 2009-10 fiscal year.  Commissioner Lankford seconded and the motion carried

 

unanimously.

 

Re-appointment of the Tax Administrator

 

            Chairman Inman entertained a motion.

 

            Vice Chairman Walker moved to re-appoint Jake Oakley as Tax Administrator serving as

 

Tax Assessor and Tax Collector for Stokes County for a (4) four-year term.  Commissioner Lankford

 

seconded and the motion carried unanimously.

 

Vacant County Job Positions

 

Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to approve the following vacant positions be filled as

 

recommended by County Manager Steen:

 

·         Processing Assistant III – DSS

·         Physician Extender II – Health 

·         Veteran Service Officer – VA

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

Proposed EMS Facility Bids – Pinnacle Station

Budget Amendment #77

 

Chairman Inman entertained a motion.

 

            Commissioner Smith moved to accept the single prime bid submitted by Wishon and Carter,

 

Yadkinville, in the amount of $339,989, to construct in its entirety the EMS facility in Pinnacle and

 

Budget Amendment #77.  Commissioner Carroll seconded and the motion carried unanimously.

 

County Paging Services

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to contract with RCS Wireless to install a repeater on Booth

 

Mountain and for county paging services.  Commissioner Smith seconded and the motion carried

 

unanimously.

 

Budget Amendment #78 and Budget Amendment #76

 

            Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to approve Budget Amendments #78 and #76.

 

            Commissioner Smith seconded and the motion carried unanimously.

 

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(a)(3).

 

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6).

 

 

 

 

Commissioner Smith moved to enter into closed session for the following:

 

·         To consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(a)(3).

 

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6).

 

Commissioner Lankford seconded and the motion carried (4-0) with Vice Chairman Walker

 

absent for the vote.

 

The Board returned to the open session of the June 22nd meeting.

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Commissioner Lankford moved to adjourn the meeting.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                      Chairman