STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    APRIL 14, 2009

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Tuesday,

 

April 14, 2009 at 6:00 pm with the following members present:

                                                                       

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Tax Administrator Jake Oakley

                                                Public Works Director Mark Delehant                                              

                                                                                                                                   

Chairman J. Leon Inman called the meeting to order.

 

Commissioner Carroll delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

PUBLIC HEARING

INSTALLATION FINANCING CONTRACT FOR CAPITAL COSTS FOR THE ACQUISITION OF LAND FOR SCHOOL PURPOSES AND ACQUISITION AND INSTALLATION OF MOBILE CLASSROOMS AND RELATED EXPENDITURES

 

            Chairman Inman opened the Public Hearing regarding the Installation Financing

 

Contract for capital costs for the acquisition of land for school projects and the acquisition

 

and installation of mobile classrooms and related expenditures.

 

            There were no public comments.

 

            Chairman Inman closed the Public Hearing.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the April 14, 2009

 

Agenda.         

 

            Commissioner Carroll requested to move Item F- “Proposed Red Flag Identification

 

Theft Policy” to the Discussion Agenda.  The Board had no issues with moving the item to the

 

Discussion Agenda.

 

            Commissioner Lankford moved to approve the April 14, 2009 Agenda as amended.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

Minutes

 

 

Finance – Budget Amendment #60

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #60.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Budgeted

Increase

          As

Description

Amount

(Decrease)

     Amended

General Fund

$6,919,355.00

$00.00

$6,919,355.00

Revaluation Fund

$107,551.00

$00.00

$107,551.00

Regional Sewer Fund

$2,984.00

$00.00

$2,984.00

Walnut Cove Senior Center

$30,928.00

$00.00

$30,928.00

Danbury Water Fund

$5,966.00

$00.00

$5,966.00

Totals

$7,066,784.00

$00.00

$7,066,784.00

See below for details

 

 

 

 

           

This budget amendment is justified as follows:

To transfer funds for a1% increase to the County’s salary schedule and bonus from the personnel cost contingency.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

 CURRENT 

 

 

 

Account

ACCOUNT

 

 BUDGETED

 INCREASE

 AS

Number

DESCRIPTION

 

 AMOUNT

 (DECREASE)

 AMENDED

 

GENERAL FUND

 

 

 

 

 

Administration

 

 

 

 

100.4120.000

Salaries & Wages

 

 $   135,974.00

 $     1,750.00

 $   137,724.00

100.4120.090

Social Security

 

 $       8,420.00

 $          75.00

 $       8,495.00

100.4120.091

Medicare Tax

 

 $       1,972.00

 $          25.00

 $       1,997.00

100.4120.100

Retirement

 

 $       6,704.00

 $        100.00

 $       6,804.00

 

Finance

 

 

 

 

100.4130.000

Salaries & Wages

 

 $   141,178.00

 $     3,065.00

 $   144,243.00

100.4130.100

Retirement

 

 $       6,970.00

 $        200.00

 $       7,170.00

 

Purchasing

 

 

 

 

100.4131.000

Salaries & Wages

 

 $     47,431.00

 $        750.00

 $     48,181.00

100.4131.100

Retirement

 

 $       2,340.00

 $          50.00

 $       2,390.00

100.4131.101

401K

 

 $         474.00

 $            5.00

 $         479.00

 

Mapping/GIS

 

 

 

 

100.4141.000

Salaries & Wages

 

 $   117,619.00

 $        700.00

 $   118,319.00

100.4141.100

Retirement

 

 $       5,799.00

 $          50.00

 $       5,849.00

 

Elections

 

 

 

 

100.4170.000

Salaries & Wages

 

 $     67,219.00

 $     1,500.00

 $     68,719.00

100.4170.090

Social Security

 

 $       4,422.00

 $          50.00

 $       4,472.00

100.4170.091

Medicare Tax

 

 $       1,023.00

 $          25.00

 $       1,048.00

100.4170.100

Retirement

 

 $       3,314.00

 $        100.00

 $       3,414.00

100.4170.101

401K

 

 $         673.00

 $          10.00

 $         683.00

 

Register of Deeds

 

 

 

 

100.4180.000

Salaries & Wages

 

 $   103,293.00

 $     1,600.00

 $   104,893.00

 

 

 

 

 

 

 

 

 

 

 

 

 

Sheriff's Department

 

 

 

 

100.4310.000

Salaries & Wages

 

 $1,417,923.00

 $    15,225.00

 $1,433,148.00

100.4310.090

Social Security

 

 $     92,445.00

 $     2,700.00

 $     95,145.00

100.4310.091

Medicare Tax

 

 $     21,620.00

 $        650.00

 $     22,270.00

100.4310.100

Retirement

 

 $     67,724.00

 $     1,425.00

 $     69,149.00

100.4310.101

401K

 

 $         899.00

 $          10.00

 $         909.00

100.4310.102

401K 5%

 

 $     64,192.00

 $     2,650.00

 $     66,842.00

 

Jail

 

 

 

 

100.4320.000

Salaries & Wages

 

 $   578,941.00

 $    10,000.00

 $   588,941.00

 

District Resource Center

 

 

 

 

100.4321.000

Salaries & Wages

 

 $     85,015.00

 $     1,700.00

 $     86,715.00

100.4321.090

Social Security

 

 $       5,342.00

 $          75.00

 $       5,417.00

100.4321.091

Medicare Tax

 

 $       1,253.00

 $          25.00

 $       1,278.00

100.4321.100

Retirement

 

 $       4,191.00

 $        100.00

 $       4,291.00

100.4321.101

401K

 

 $         850.00

 $          10.00

 $         860.00

 

Emergency Management

 

 

 

 

100.4330.000

Salaries & Wages

 

 $   103,597.00

 $     1,500.00

 $   105,097.00

100.4330.100

Retirement

 

 $       5,107.00

 $          75.00

 $       5,182.00

100.4330.101

401K

 

 $       1,036.00

 $          15.00

 $       1,051.00

 

Emergency Medical Services

 

 

 

 

100.4370.000

Salaries & Wages

 

 $1,121,924.00

 $     5,000.00

 $1,126,924.00

 

Solid Waste

 

 

 

 

100.4720.000

Salaries & Wages

 

 $   179,231.00

 $     4,200.00

 $   183,431.00

100.4720.100

Retirement

 

 $       8,715.00

 $        200.00

 $       8,915.00

 

Planning

 

 

 

 

100.4910.000

Salaries & Wages

 

 $   270,418.00

 $     3,500.00

 $   273,918.00

100.4910.100

Retirement

 

 $     13,332.00

 $        200.00

 $     13,532.00

 

Natural Resources

 

 

 

 

100.4960.000

Salaries & Wages

 

 $     93,654.00

 $        750.00

 $     94,404.00

100.4960.020

Salaries & Wages Part Time

 

 $     14,488.00

 $        150.00

 $     14,638.00

 

Social Services

 

 

 

 

100.5310.000

Salaries & Wages

 

 $1,629,364.00

 $    19,050.00

 $1,648,414.00

100.5310.100

Retirement

 

 $     84,005.00

 $     2,000.00

 $     86,005.00

 

Veteran Services

 

 

 

 

100.5820.000

Salaries & Wages

 

 $     15,063.00

 $        225.00

 $     15,288.00

 

Senior Services

 

 

 

 

100.5860.000

Salaries & Wages

 

 $     86,272.00

 $     2,300.00

 $     88,572.00

100.5860.030

Salaries & Wages Permanent Part Time

 

 $     30,893.00

 $        250.00

 $     31,143.00

 

Arts Council

 

 

 

 

100.6150.000

Salaries & Wages

 

 $     59,031.00

 $     1,300.00

 $     60,331.00

100.6150.090

Social Security

 

 $       3,660.00

 $        100.00

 $       3,760.00

100.6150.091

Medicare Tax

 

 $         845.00

 $          45.00

 $         890.00

100.6150.100

Retirement

 

 $       2,910.00

 $          60.00

 $       2,970.00

100.6150.101

401K

 

 $         590.00

 $          10.00

 $         600.00

 

 

 

 

 

 

 

Contingency

 

 

 

 

100.9910.300

Personnel Cost

 

 $   200,000.00

 $   (85,555.00)

 $   114,445.00

 

Total General Fund

 

 $6,919,355.00

 $               -  

 $6,919,355.00

 

 

 

 

 

 

 

 

 

 

 

 

 

Revaluation Fund

 

 

 

 

202.4140.000

Salaries & Wages

 

 $     92,059.00

 $     1,985.00

 $     94,044.00

202.4140.100

Retirement

 

 $       4,539.00

 $        125.00

 $       4,664.00

202.4140.090

Social Security

 

 $       5,697.00

 $       (500.00)

 $       5,197.00

202.4140.091

Medicare Tax

 

 $       1,335.00

 $       (100.00)

 $       1,235.00

202.4140.101

401K

 

 $         921.00

 $       (225.00)

 $         696.00

202.4140.250

Auto Supplies

 

 $       3,000.00

 $    (1,285.00)

 $       1,715.00

 

Total Revaluation Fund

 

 $   107,551.00

 $               -  

 $   107,551.00

 

 

 

 

 

 

 

Regional Sewer Fund

 

 

 

 

501.7140.000

Salaries & Wages

 

 $       2,590.00

 $          50.00

 $       2,640.00

501.7140.110

Group Insurance

 

 $         394.00

 $         (50.00)

 $         344.00

 

Total Regional Sewer Fund

 

 $       2,984.00

 $               -  

 $       2,984.00

 

 

 

 

 

 

 

Walnut Cove Senior Center

 

 

 

 

204.5861.000

Salaries & Wages

 

 $     25,998.00

 $        325.00

 $     26,323.00

204.5861.100

Retirement

 

 $       1,282.00

 $          25.00

 $       1,307.00

204.5861.260

Departmental Supplies

 

 $       3,648.00

 $       (350.00)

 $       3,298.00

 

Total Walnut Cove Senior Center

 

 $     30,928.00

 $               -  

 $     30,928.00

 

 

 

 

 

 

 

Danbury Water Fund

 

 

 

 

502.7140.000

Salaries & Wages

 

 $       5,178.00

 $        115.00

 $       5,293.00

502.7140.110

Group Insurance

 

 $         788.00

 $       (115.00)

 $         673.00

 

Total Danbury Water Fund

 

 $       5,966.00

 $               -  

 $       5,966.00

 

Finance - Budget Amendment #61

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #61.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.000

Salaries and Wages

$1,433,148.00

$2,940.00

$1,436,088.00

 

Social Services

 

 

 

100.5310.000

Salaries and Wages

$1,648,414.00

$1,730.00

$1,650,144.00

 

Veteran Services

 

 

 

100.5820.000

Salaries and Wages

$15,288.00

$750.00

$16,038.00

 

Contingency

 

 

 

100.9910.000

Leave Cost

$11,860.00

$(5,420.00)

$6,440.00

 

Totals

$3,108,710.00

$00.00

$3,108,710.00

 

 

This budget amendment is justified as follows:

To transfer funds from leave cost contingency for employees’ payoff of unused vacation time, comp. time, and holiday time.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

Finance – Budget Amendment #62

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #62.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Budgeted

Increase

As

Description

Amount

(Decrease)

Amended

General Fund

 

 

 

See Attachment below

$8,620,702.00

$(168,475.00)

$8,452,227.00

Total General Fund

$8,620,702.00

$(168,475.00)

$8,452,227.00

 

 

 

 

Capital Reserve Fund

 

 

 

See Attachment below

$00.00

$25,000.00

$25,000.00

Total Capital Reserve Fund

$00.00

$25,000.00

$25,000.00

           

This budget amendment is justified as follows:

To transfer funds from savings in expenditures and to adjust revenues due to declining collections, decrease grant due to when a position was hired and increase revenue due to expenditure increase. To transfer funds to Capital Reserve Fund from General Fund for future projects.

 

 

 

 

 CURRENT 

 

 

Account

ACCOUNT

 

 BUDGETED

 INCREASE

 AS

Number

DESCRIPTION

 

 AMOUNT

 (DECREASE)

 AMENDED

 

Governing Body

 

 

 

 

100.4110.112

Retiree Insurance

 

 $    56,552.00

 $     8,750.00

 $         65,302.00

100.4110.130

Unemployment Insurance

 

 $    20,000.00

 $    (9,200.00)

 $         10,800.00

 

Administration

 

 

 

 

100.4120.180

Professional Services

 

 $    25,000.00

 $  (25,000.00)

 $                    -  

100.4120.311

Training

 

 $      2,880.00

 $       (300.00)

 $           2,580.00

100.4120.321

Postage

 

 $         500.00

 $        100.00

 $              600.00

100.4120.340

Printing

 

 $      1,700.00

 $        200.00

 $           1,900.00

 

Finance

 

 

 

 

100.4130.260

Departmental Supplies

 

 $      7,488.00

 $    (2,525.00)

 $           4,963.00

100.4130.321

Postage

 

 $      4,450.00

 $        250.00

 $           4,700.00

100.4130.390

Bank Charges

 

 $      5,500.00

 $     3,000.00

 $           8,500.00

100.4130.511

Equipment Non Capitalized

 

 $      5,000.00

 $       (725.00)

 $           4,275.00

 

Purchasing

 

 

 

 

100.4131.260

Departmental Supplies

 

 $         504.00

 $         (55.00)

$                 49.00

100.4131.311

Training

 

 $      1,440.00

 $         (65.00)

 $           1,375.00

100.4131.340

Printing

 

 $         850.00

 $        120.00

 $              970.00

 

Tax Administration

 

 

 

 

100.4140.000

Salaries & Wages

 

 $   250,925.00

 $    (7,000.00)

 $       243,925.00

100.4140.340

Printing

 

 $      1,500.00

 $        500.00

 $           2,000.00

100.4140.352

Maint. & Repairs Buildings

 

 $      8,000.00

 $    (8,000.00)

 $                     -  

 

GIS/Mapping

 

 

 

 

100.4141.440

Misc. Contractual Services

 

 $    22,703.00

 $    (3,600.00)

 $         19,103.00

 

Superior Court

 

 

 

 

100.4160.260

Departmental Supplies

 

 $         384.00

 $         (75.00)

 $              309.00

100.4160.430

Rental Of Equipment

 

 $         550.00

 $          75.00

 $              625.00

 

Elections

 

 

 

 

100.4170.190

Board Reimbursement

 

 $      3,015.00

 $        400.00

 $           3,415.00

100.4170.350

Maint. & Repairs Equipment

 

 $    14,380.00

 $  (14,380.00)

 $                     -  

100.4170.390

Precinct Officials

 

 $    20,940.00

 $       (650.00)

 $         20,290.00

 

Register of Deeds

 

 

 

 

100.4180.020

Salaries & Wages Part Time

 

 $    13,068.00

 $       (700.00)

 $         12,368.00

100.4180.170

Other Fringe Supplemental Pension

 

 $      5,000.00

 $    (2,000.00)

 $           3,000.00

100.4180.320

Telephone

 

 $      2,150.00

 $        300.00

 $           2,450.00

 

Public Buildings

 

 

 

 

100.4190.000

Salaries & Wages

 

 $   275,982.00

 $  (15,000.00)

 $       260,982.00

100.4190.101

401K

 

 $      2,749.00

 $       (900.00)

 $           1,849.00

100.4190.110

Group Insurance

 

 $    41,336.00

 $    (2,000.00)

 $         39,336.00

100.4190.111

Dental Insurance

 

 $      2,767.00

 $       (160.00)

 $           2,607.00

100.4190.240

Misc. Contractual Service Road Signs

 

 $      7,600.00

 $    (4,000.00)

 $           3,600.00

100.4190.350

Maint. & Repairs Equipment

 

 $    30,000.00

 $     5,000.00

 $         35,000.00

100.4190.351

Maint. & Repairs Auto

 

 $      5,500.00

 $    (2,000.00)

 $           3,500.00

100.4190.490

Dues & Subscription

 

 $         350.00

 $          90.00

 $              440.00

 

Information Systems

 

 

 

 

100.4210.000

Salaries & Wages

 

 $   145,869.00

 $  (28,000.00)

 $       117,869.00

100.4210.090

Social Security

 

 $      9,023.00

 $    (2,200.00)

 $           6,823.00

100.4210.091

Medicare Tax

 

 $      2,115.00

 $       (350.00)

 $           1,765.00

100.4210.100

Retirement

 

 $      7,192.00

 $    (1,500.00)

 $           5,692.00

100.4210.101

401K

 

 $      1,459.00

 $       (225.00)

 $           1,234.00

100.4210.110

Group Insurance

 

 $    13,779.00

 $    (3,300.00)

 $         10,479.00

100.4210.111

Dental Insurance

 

 $         923.00

 $       (200.00)

 $              723.00

100.4210.260

Departmental Supplies

 

 $      8,520.00

 $    (2,000.00)

 $           6,520.00

100.4210.311

Training

 

 $      7,000.00

 $    (7,000.00)

 $                     -  

100.4210.320

Telephone

 

 $      1,000.00

 $        400.00

 $           1,400.00

 

Vehicle Maintenance

 

 

 

 

100.4250.000

Salaries & Wages

 

 $    97,361.00

 $    (6,000.00)

 $         91,361.00

100.4250.090

Social Security

 

 $      6,025.00

 $       (600.00)

 $           5,425.00

100.4250.091

Medicare Tax

 

 $      1,412.00

 $       (100.00)

 $           1,312.00

100.4250.100

Retirement

 

 $      4,800.00

 $       (275.00)

 $           4,525.00

100.4250.101

401K

 

 $         974.00

 $       (125.00)

 $              849.00

100.4250.110

Group Insurance

 

 $    11,811.00

 $       (500.00)

 $         11,311.00

100.4250.111

Dental Insurance

 

 $         791.00

 $         (40.00)

 $              751.00

100.4250.250

Auto Supplies

 

 $      2,300.00

 $       (600.00)

 $           1,700.00

100.4250.320

Telephone

 

 $      1,780.00

 $        400.00

 $           2,180.00

100.4250.330

Utilities

 

 $      5,000.00

 $        400.00

 $           5,400.00

 

Sheriff' Department

 

 

 

 

100.4310.000

Salaries & Wages

 

 $1,417,923.00

 $  (17,000.00)

 $    1,400,923.00

100.4310.020

Salaries & Wages Part Time

 

 $    90,343.00

 $   17,000.00

 $       107,343.00

100.4310.040

Separation Allowance

 

 $    26,482.00

 $   11,775.00

 $         38,257.00

100.4310.100

Group Insurance

 

 $   169,280.00

 $    (4,000.00)

 $       165,280.00

100.4310.101

Dental Insurance

 

 $    11,334.00

 $       (300.00)

 $         11,034.00

100.4310.250

Auto Supplies

 

 $   230,000.00

 $  (50,000.00)

 $       180,000.00

100.4310.320

Telephone

 

 $    13,500.00

 $     1,000.00

 $         14,500.00

100.4310.450

Insurance & Bonds

 

 $         305.00

 $       (305.00)

 $                    -  

 

Jail

 

 

 

 

100.4320.101

401K

 

 $      5,260.00

 $       (700.00)

 $           4,560.00

10.4320.102

401k 5%

 

 $      2,431.00

 $        300.00

 $           2,731.00

 

District Resource Center

 

 

 

 

100.4321.250

Auto Supplies

 

 $      2,950.00

 $    (1,000.00)

 $           1,950.00

100.4321.330

Utilities

 

 $      3,500.00

 $     1,600.00

 $           5,100.00

 

Emergency Communications

 

 

 

 

100.4325.000

Salaries & Wages

 

 $   388,565.00

 $  (13,000.00)

 $       375,565.00

100.4325.010

Salaries & Wages-Overtime

 

 $    12,000.00

 $     6,000.00

 $         18,000.00

100.4325.020

Salaries & Wages-Part Time

 

 $    27,000.00

 $     3,000.00

 $         30,000.00

100.4325.101

401K

 

 $      3,874.00

 $    (2,000.00)

 $           1,874.00

100.4325.110

Group Insurance

 

 $    51,178.00

 $    (2,500.00)

 $         48,678.00

100.4325.111

Dental Insurance

 

 $      3,426.00

 $       (200.00)

 $           3,226.00

100.4325.320

Telephone

 

 $      4,600.00

 $        500.00

 $           5,100.00

 

Fire Marshal

 

 

 

 

100.4340.090

Social Security

 

 $      8,428.00

 $       (600.00)

 $           7,828.00

100.4340.091

Medicare Tax

 

 $      1,950.00

 $       (100.00)

 $           1,850.00

100.4340.100

Retirement

 

 $      6,702.00

 $       (100.00)

 $           6,602.00

100.4340.101

401K

 

 $      1,360.00

 $    (1,000.00)

 $              360.00

100.4340.110

Group Insurance

 

 $    15,747.00

 $       (300.00)

 $         15,447.00

100.4340.111

Dental Insurance

 

 $      1,055.00

 $       (250.00)

 $              805.00

100.4340.250

Auto Supplies

 

 $      6,500.00

 $    (2,000.00)

 $           4,500.00

100.4340.260

Departmental Supplies

 

 $      2,053.00

 $        150.00

 $           2,203.00

100.4340.311

Training

 

 $      1,842.00

 $       (150.00)

 $           1,692.00

100.4340.351

Maint. & Repairs Auto

 

 $      2,800.00

 $     1,650.00

 $           4,450.00

 

Emergency Medical Services

 

 

 

 

100.4370.010

Salaries & Wages Overtime

 

 $   175,000.00

 $     5,000.00

 $       180,000.00

100.4370.020

Salaries & Wages Part Time

 

 $   150,000.00

 $  (15,000.00)

 $       135,000.00

100.4370.250

Auto Supplies

 

 $   129,000.00

 $    (4,000.00)

 $       125,000.00

100.4370.340

Printing

 

 $      2,000.00

 $        900.00

 $           2,900.00

100.4370.351

Maint. & Repairs Auto

 

 $    35,870.00

 $   14,000.00

 $         49,870.00

100.4370.430

Rental of Equipment

 

 $         600.00

 $        100.00

 $              700.00

 

Animal Control

 

 

 

 

100.4380.000

Salaries & Wages

 

 $   103,407.00

 $    (1,000.00)

 $       102,407.00

100.4380.090

Social Security

 

 $      6,390.00

 $       (500.00)

 $           5,890.00

100.4380.091

Medicare Tax

 

 $      1,499.00

 $       (100.00)

 $           1,399.00

100.4380.101

401K

 

 $      1,034.00

 $       (275.00)

 $              759.00

100.4380.250

Auto Supplies

 

 $    11,800.00

 $    (2,500.00)

 $           9,300.00

 

100.4380.320

Telephone

 

 $      2,000.00

 $        475.00

 $           2,475.00

100.4380.321

Postage

 

 $      5,000.00

 $    (2,000.00)

 $           3,000.00

100.4380.330

Utilities

 

 $      3,000.00

 $        300.00

 $           3,300.00

 

Solid Waste

 

 

 

 

100.4720.020

Salaries & Wages Part Time

 

 $   164,528.00

 $    (7,000.00)

 $       157,528.00

100.4720.090

Social Security

 

 $    21,126.00

 $       (400.00)

 $         20,726.00

100.4720.091

Medicare Tax

 

 $      4,949.00

 $       (100.00)

 $           4,849.00

100.4720.101

401K

 

 $      1,768.00

 $    (1,000.00)

 $              768.00

100.4720.180

Professional Services

 

 $    17,000.00

 $     2,000.00

 $         19,000.00

100.4720.250

Auto Supplies

 

 $   116,500.00

 $  (35,000.00)

 $         81,500.00

100.4720.320

Telephone

 

 $    66,000.00

 $     1,500.00

 $         67,500.00

100.4720.330

Utilities

 

 $    11,000.00

 $     3,000.00

 $         14,000.00

100.4720.430

Rental of Equipment

 

 $      6,000.00

 $        325.00

 $           6,325.00

 

Planning

 

 

 

 

100.4910.090

Social Security

 

 $    16,731.00

 $       (800.00)

 $         15,931.00

100.4910.091

Medicare Tax

 

 $      3,921.00

 $       (150.00)

 $           3,771.00

100.4910.101

401K

 

 $      2,704.00

 $       (175.00)

 $           2,529.00

100.4910.250

Auto Supplies

 

 $    12,900.00

 $    (3,000.00)

 $           9,900.00

 

Economic Development

 

 

 

 

100.4920.000

Salaries & Wages

 

 $    48,735.00

 $  (21,000.00)

 $         27,735.00

100.4920.090

Social Security

 

 $      3,022.00

 $    (1,600.00)

 $           1,422.00

100.4920.091

Medicare Tax

 

 $         702.00

 $       (750.00)

 $             (48.00)

100.4920.100

Retirement

 

 $      2,403.00

 $    (1,200.00)

 $           1,203.00

100.4920.101

401K

 

 $         488.00

 $       (250.00)

 $             238.00

100.4920.110

Group Insurance

 

 $      3,937.00

 $    (2,500.00)

 $           1,437.00

100.4920.111

Dental Insurance

 

 $         264.00

 $       (175.00)

 $                89.00

100.4920.180

Professional Services

 

 $    25,000.00

 $  (15,000.00)

 $         10,000.00

100.4920.250

Auto Supplies

 

 $      2,000.00

 $    (2,000.00)

 $                     -  

100.4920.260

Departmental Supplies

 

 $      2,880.00

 $    (1,000.00)

 $           1,880.00

100.4920.310

Travel

 

 $      2,660.00

 $     2,000.00

 $           4,660.00

100.4920.321

Postage

 

 $         200.00

 $     1,000.00

 $           1,200.00

100.4920.340

Printing

 

 $    15,000.00

 $  (10,000.00)

 $           5,000.00

 

Cooperative Extension

 

 

 

 

100.4950.250

Auto Supplies

 

 $      1,800.00

 $       (400.00)

 $           1,400.00

100.4950.440

Misc. Contractual Services

 

 $   170,998.00

 $  (25,000.00)

 $       145,998.00

 

Natural Resources

 

 

 

 

100.4960.000

Salaries & Wages

 

 $    93,654.00

 $  (11,500.00)

 $         82,154.00

 

Health Department

 

 

 

 

100.5100.000

Salaries & Wages

 

 $   888,965.00

 $ 105,000.00)

 $       783,965.00

100.5100.020

Salaries & Wages-Part Time

 

 $    37,545.00

 $    (4,000.00)

 $         33,545.00

100.5100.090

Social Security

 

 $    61,011.00

 $  (10,000.00)

 $         51,011.00

100.5100.091

Medicare Tax

 

 $    14,269.00

 $    (2,500.00)

 $         11,769.00

100.5100.100

Retirement

 

 $    48,517.00

 $  (10,000.00)

 $         38,517.00

100.5100.101

401K

 

 $      9,840.00

 $    (5,000.00)

 $           4,840.00

100.5100.110

Group Insurance

 

 $   119,282.00

 $  (25,000.00)

 $         94,282.00

100.5100.111

Dental Insurance

 

 $      7,979.00

 $    (1,000.00)

 $           6,979.00

100.5100.180

Professional Services

 

 $   100,675.00

 $   30,000.00

 $       130,675.00

100.5100.430

Rental of Equipment

 

 $         450.00

 $        250.00

 $              700.00

100.5100.490

Dues & Subscriptions

 

 $      1,750.00

 $        400.00

 $           2,150.00

100.5100.330

Utilities

 

 $      9,000.00

 $     6,500.00

 $         15,500.00

 

Home Health

 

 

 

 

100.5190.000

Salaries & Wages

 

 $   272,637.00

 $  (42,000.00)

 $       230,637.00

100.5190.020

Salaries & Wages-Part Time

 

 $    43,804.00

 $     3,000.00

 $         46,804.00

100.5190.030

Salaries & Wages-Permanent Part Time

 

 $      2,583.00

 $          25.00

 $           2,608.00

100.5190.081

On Call

 

 $    12,000.00

 $     4,000.00

 $         16,000.00

100.5190.090

Social Security

 

 $    23,890.00

 $    (6,000.00)

 $         17,890.00

100.5190.091

Medicare Tax

 

 $      5,590.00

 $    (1,000.00)

 $           4,590.00

100.5190.100

Retirement

 

 $    16,836.00

 $    (4,000.00)

 $         12,836.00

100.5190.101

401K

 

 $      3,270.00

 $    (2,200.00)

 $           1,070.00

100.5190.110

Group Insurance

 

 $    41,336.00

 $  (12,500.00)

 $         28,836.00

100.5190.111

Dental Insurance

 

 $      2,767.00

 $       (700.00)

 $           2,067.00

100.5190.180

Professional Services

 

 $   185,000.00

 $   60,000.00

 $       245,000.00

100.5190.250

Auto Supplies

 

 $    18,700.00

 $    (8,000.00)

 $         10,700.00

100.5190.440

Misc. Contractual Services

 

 $    30,000.00

 $    (1,500.00)

 $         28,500.00

100.5190.450

Insurance & Bond

 

 $      6,300.00

 $    (2,600.00)

 $           3,700.00

 

King Clinic

 

 

 

 

100.5191.000

Salaries & Wages

 

 $    60,274.00

 $  (15,000.00)

 $         45,274.00

100.5191.030

Salaries & Wages-Permanent Part Time

 

 $      2,583.00

 $          25.00

 $           2,608.00

100.5191.090

Social Security

 

 $      3,862.00

 $    (1,000.00)

 $           2,862.00

100.5191.091

Medicare Tax

 

 $         904.00

 $       (175.00)

 $              729.00

100.5191.100

Retirement

 

 $      2,947.00

 $       (700.00)

 $           2,247.00

100.5191.101

401K

 

 $         598.00

 $       (300.00)

 $             298.00

100.5191.110

Group Insurance

 

 $      6,496.00

 $    (2,000.00)

 $           4,496.00

100.5191.111

Dental Insurance

 

 $         435.00

 $       (100.00)

 $              335.00

100.5191.180

Professional Services

 

 $      7,500.00

 $    (7,500.00)

 $                     -  

100.5191.230

Medical Supplies

 

 $    25,000.00

 $  (25,000.00)

 $                     -  

100.5191.261

Office Supplies

 

 $      2,160.00

 $    (2,160.00)

 $                     -  

100.5191.311

Employee Training

 

 $         480.00

 $       (480.00)

 $                     -  

100.5191.321

Postage

 

 $      1,200.00

 $    (1,200.00)

 $                     -  

100.5191.340

Printing

 

 $         750.00

 $       (750.00)

 $                     -  

100.5191.350

Maint. & Repairs Equipment

 

 $         250.00

 $       (250.00)

 $                     -  

100.5191.370

Advertising

 

 $         150.00

 $       (150.00)

 $                     -  

100.5191.490

Dues & Subscription

 

 $         500.00

 $       (500.00)

 $                     -  

 

Environmental Health

 

 

 

 

100.5192.000

Salaries & Wages

 

 $   209,388.00

 $    (1,000.00)

 $       208,388.00

100.5192.030

Salaries & Wages-Permanent Part Time

 

 $      2,583.00

 $          25.00

 $           2,608.00

100.5192.090

Social Security

 

 $    12,515.00

 $       (800.00)

 $         11,715.00

100.5192.091

Medicare Tax

 

 $      2,903.00

 $       (150.00)

 $           2,753.00

100.5192.100

Retirement

 

 $      9,824.00

 $       (100.00)

 $           9,724.00

100.5192.101

401K

 

 $      1,543.00

 $       (250.00)

 $           1,293.00

100.5192.250

Auto Supplies

 

 $      5,225.00

 $       (800.00)

 $           4,425.00

 

Social Services

 

 

 

 

100.5310.010

Salaries & Wages-Overtime

 

 $                -  

 $          45.00

 $                45.00

100.5310.030

Salaries & Wages-Contract Pay

 

 $    49,122.00

 $    (8,045.00)

 $         41,077.00

100.5310.081

On Call Pay

 

 $    24,000.00

 $     3,500.00

 $         27,500.00

100.5310.082

Incentive Pay

 

 $    40,600.00

 $    (5,500.00)

 $         35,100.00

100.5310.083

CAP-C and CAP-DA

 

 $    30,000.00

 $     6,500.00

 $         36,500.00

100.5310.090

Social Security

 

 $   110,866.00

 $    (2,500.00)

 $       108,366.00

100.5310.091

Medicare Tax

 

 $    25,227.00

 $       (750.00)

 $         24,477.00

100.5310.101

401K

 

 $    16,248.00

 $    (2,000.00)

 $         14,248.00

100.5310.110

Group Insurance

 

 $   222,426.00

 $    (1,250.00)

 $       221,176.00

100.5310.111

Dental Insurance

 

 $    14,957.00

 $       (100.00)

 $         14,857.00

 

Public Assistance

 

 

 

 

100.5420.000

State/County Special Assistance

 

 $   425,000.00

 $   50,000.00

 $       475,000.00

 

Veteran Services

 

 

 

 

100.5820.000

Salaries & Wages

 

 $    15,063.00

 $     1,400.00

 $         16,463.00

100.5820.090

Social Security

 

 $         934.00

 $        100.00

 $           1,034.00

100.5820.091

Medicare Tax

 

 $         218.00

 $          30.00

 $              248.00

100.5820.100

Retirement

 

 $         741.00

 $          80.00

 $              821.00

100.5820.321

Postage

 

 $         155.00

 $        175.00

 $              330.00

 

Senior Services

 

 

 

 

100.5860.090

Social Security

 

 $      8,603.00

 $       (500.00)

 $           8,103.00

100.5860.091

Medicare Tax

 

 $      2,015.00

 $       (100.00)

 $           1,915.00

100.5860.100

Retirement

 

 $      6,850.00

 $       (800.00)

 $           6,050.00

100.5860.250

Auto Supplies

 

 $      2,875.00

 $    (1,100.00)

 $           1,775.00

 

Forsyth Tech

 

 

 

 

100.5920.250

Auto Supplies

 

 $      2,550.00

 $       (800.00)

 $           1,750.00

 

 

 

 

 

 

 

Contingency

 

 

 

 

100.9910.000

Contingency

 

 $   105,305.00

 $  277,950.00

 $       383,255.00

 

 

 

 

 

 

 

Transfers

 

 

 

 

100.9820.960

Transfer to Capital Reserve

 

 $    65,126.00

 $   33,000.00

 $         98,126.00

 

 

 

 

 

 

 

TOTAL GENERAL FUND

 

 $8,620,702.00

 $(168,475.00)

 $    8,452,227.00

 

 

 

 

 

 

 

CAPITAL RESERVE FUND

 

 

 

 

 

 

 

 

 

 

201.4120.000

Administration

 

 

 $   25,000.00

 $         25,000.00

201.4140.000

Tax

 

 

 $     8,000.00

 $           8,000.00

 

 

 

 

 

 

 

TOTAL CAPITAL RESERVE FUND

 

 $                -  

 $   33,000.00

 $         33,000.00

 

This will result in a net decrease of $(168,475.00) in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.420

Dan River 319 Grant

$45,579.00

$(11,500.00)

$34,079.00

100.3519.412

Primary Care Child

$80,000.00

$(45,000.00)

$35,000.00

100.3519.413

Primary Care Adult

$100,000.00

$(40,000.00)

$60,000.00

100.3519.411

Health Family Planning Fees

$14,500.00

$(5,000.00)

$9,500.00

100.3519.414

King Clinic Fees

$60,000.00

$(60,000.00)

$00.00

100.3519.410

Home Health Fees

$739,953.00

$(13,475.00)

$726,478.00

100.3540.421

Medicaid Claims Case Management

$30,000.00

$6,500.00

$36,500.00

 

Totals

$1,070,032.00

$(168,475.00)

$901,557.00

 

 

 

 

 

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

$00.00

$33,000.00

$33,000.00

 

Total Capital Reserve Fund

$00.00

$33,000.00

$33,000.00

 

Health Department – Budget Amendment #63

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #63.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.260

Departmental Supplies

$50.00

$3,737.00

$3,787.00

100.5100.261

Office Supplies

$23,837.00

$3,412.00

$27,249.00

100.5100.311

Employee Training

$13,180.00

$1,200.00

$14,380.00

100.5100.320

Telephone

$27,100.00

$1,000.00

$28,100.00

100.5310.352

M&R – Building

$00.00

$5,600.00

$5,600.00

100.5310.510

Equipment

$00.00

$17,972.00

$17,972.00

100.5310.511

Equipment – Non capitalized

$14,072.00

$27,094.00

$41,166.00

 

Totals

$78,239.00

$60,015.00

$138,254.00

           

This budget amendment is justified as follows:

The Health Department has been awarded additional funding from the State to be used for the 10 essential services as directed in the DHHS Contract Addenda for General Aid to Counties Funding.  This amount totals $48,000.00.  The Health Department was also given $12,015.00 for participating in the Random Moment Time Study performed at the State Level.  These funds can be used for improvements to the Health Department.

 

This will result in a net increase of $60,015.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.225

Health General

$35,660.00

$60,015.00

$95,675.00

 

Totals

$35,660.00

$60,015.00

$95,675.00

 

Health Department – Budget Amendment #64

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #64.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5192.260

Department Supplies

$500.00

$1,492.00

$1,992.00

 

Totals

$500.00

$1,492.00

$1,992.00

           

This budget amendment is justified as follows:

The Health Department’s Food & Lodging Program has been awarded additional funding for the fiscal year 2008-09 based on their compliance rating, which is given for restaurant inspections.  The department requests to use these funds for the purpose of purchasing New Well Kits, which have been proven to be very costly for Environmental Health.

 

This will result in a net increase of $1,492.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.234

Food & Lodging

$1,500.00

$1,492.00

$2,992.00

 

Totals

$1,500.00

$1,492.00

$2,992.00

 

Health Department – Budget Amendment #65

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #65.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.261

Office Supplies

$23,837.00

$1,385.00

$25,222.00

100.5100.370

Advertising

$1,350.00

$115.00

$1,465.00

 

Totals

$25,187.00

$1,500.00

$26,687.00

           

This budget amendment is justified as follows:

The WIC Program Supervisor applied for a Grant with the Health Start Foundation and was awarded $1,500.00. The purpose of the Grant is to host a Healthy Baby Expo (similar to the Maternity Fair held in the past).  This will be held in conjunction with the “The Little Folks Festival” produced by Stokes Partnership for Children.

 

This will result in a net increase of $1,500.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3519.416

Healthy Baby Expo

$00.00

$1,500.00

$1,500.00

 

Totals

$00.00

$1,500.00

$1,500.00

 

Proposed Economic Development Commission – Rules of Procedures

 

County Manager Bryan Steen submitted the following Rules of Procedures adopted by

 

the Economic Development Commission at their March 18th meeting for the Board’s

 

consideration:

 

                                        RULES OF PROCEDURE                       

STOKES COUNTY ECONOMIC DEVELOPMENT COMMISSION

 

The Stokes County Economic Development Commission shall be a local commission created by the Stokes County Board of Commissioners under the authority of General Statute 153A-76 and shall not be an Economic Development Commission as provided for in Chapter 158 of the North Carolina General Statutes. 

 

SECTION 1.  ESTABLISHMENT OF ECONOMIC DEVELOPMENT COMMISSION.

 

There is hereby created and established the "Stokes County Economic Development Commission" hereinafter referred to as the "Commission", composed of at least seven (7) members including one Commissioner appointed by the Board of Commissioners and other members appointed by the Stokes County Board of Commissioners.

 

SECTION 2.  MEMBERSHIP QUALIFICATIONS AND TERMS OF OFFICE

 

a.       All members shall be residents of Stokes County and shall be broadly representative of the interests, backgrounds, and aspirations of the County population.

b.       The initial term of the Commission shall have one half of the members appointed for two years and one half of the members appointed for a one year term with all members appointed thereafter to serve two year terms.

c.        Members of the Commission shall serve without pay, but may be reimbursed for their expenses in accordance with the per diem rate paid to the Planning Board.

 

SECTION 3.  ORGANIZATION OF THE COMMISSION

 

a.       Upon its appointment, the Commission shall promptly meet and elect a Chairman, Vice Chairman, and Secretary; the latter need not be a member of the Commission.

b.       The Commission shall adopt, upon approval of the Board of Commissioners, Rules of   

       Procedure for the conduct of its affairs.

c.        The Commission shall maintain a record, which shall be open to the public, of its

      members' attendance, its actions, findings, and recommendations. All meetings shall be    

      conducted in accordance with Article 33C of Chapter 143 of the North Carolina General   

       Statutes.

d.       All of its meetings shall be open to the public, except those that may legally be closed to the public, under existing state laws.

 

A.      OFFICERS AND DUTIES

 

1.       CHAIRMAN.  The members of the Commission shall elect a Chairman annually in January.  The Chairman shall have a one-year term.  The Chairman shall be eligible for re-election.  The Chairman shall decide all points of order and procedure, subject to these rules, unless directed otherwise by a majority of the commission in session at that time.  The Chairman, with the approval of the Commission, shall make all committee appointments.

 

2.       VICE CHAIRMAN.  The Commission shall elect a Vice-Chairman in the same manner and for the same term as the Chairman.   The Vice-Chairman shall serve as acting Chairman in the absence or dis­ability of the Chairman.  At such times he shall have and exercise the same powers and duties as the Chairman.

 

3.       SECRETARY.  A Secretary shall be elected by the Commission at the same time and for the same term as the Chairman and Vice-Chairman.  However, the Secretary need not be a member of the Commission, and shall be eligible for reappointment.  The Secretary shall keep all records, shall conduct all correspondence of the Commission, and shall generally supervise the clerical work of the Commission.  The Secretary shall keep the minutes of every meeting of the Commission, which minutes shall be a public record.  The minutes shall record all important facts pertaining to each meeting, including attendance or absence of all members, every resolution acted upon by the Commission, and all votes of Commission members upon any recommend­ation, resolution or other action of the Commission.

 

If the Secretary is appointed from outside the membership of the Commission, the Secretary shall not be eligible to vote on any matters by the Commission.

 

B.      MEETINGS

 

1.      REGULAR MEETINGS.    Regular meetings of the Commission shall be held on the third Wednesday of each month in the Economic Development Conference Room- Third Floor of the Stokes County Administrative Building, any change in time and location will be approved by the Commission and posted accordingly.

 

2.      SPECIAL MEETINGS.  Special meetings of the Commission may be called at any time by the Chairman, provided at least 48 hours notice of the time, place, and subject of the special meeting shall be given.  This notice may either be telephonic or written, and shall be given by either the Secretary or the Chairman of the Commission.

 

3.      CANCELLATION OF MEETINGS.   The Chairman may postpone the regular meeting by giving notice to all members not less than 48 hours prior to the time set for the meeting.

 

4.      QUORUM.  A quorum shall consist of a majority of members.

 

5.      CONDUCT OF THE MEETINGS.  All meetings of the Commission shall be open to the public.  The order of business at regular meetings shall be as follows:

 

a.       Approval of Minutes of Previous Meeting

b.       Reports of Committees

c.        Old Business

d.       New Business

e.        Adjournment

 

6.      VOTING.  The votes of a majority of those present shall be sufficient to decide any matter before the Commission, provided a quorum is present.  No Commission member shall participate in the discussion or decision of any matter in which he has a personal or financial interest.

7.  COMMITTEES.  The Chairman may appoint committees to investigate particular      matters or undertake other assignments within the responsibility of the Commission. The Chairman shall be responsible for the preparation of the charge of the committee, subject to the approval of the Commission, and shall make all appointments to the committee, subject to the approval of the Commission. 

 

a.       AMENDMENTS. Amendments, within the limits allowed by law, to the Rules of Procedure must be approved by the Commission and the Board of Commissioners.

 

b.       ECONOMIC DEVELOPMENT DIRECTOR APPOINTMENT & EVALUATION. The Director shall be hired by the County Manager.  The Director shall report to the County Manager and be evaluated regarding job performance.

 

SECTION 4.  DUTIES OF THE COMMISSION

 

The Commission shall have the following powers and duties:

a.       To work with or support the Economic Development Director in the pursuit of Economic Development or Economic Development related activities;

b.       To recommend projects for carrying out economic development through attraction of new industries, encouragement of existing industries, encouragement of agricultural development, encouragement of new business and industrial ventures by local as well as foreign capital, and other activities of a similar nature;

c.        To keep the Board of Commissioners current on the activities and plans of the Commission (minimum of quarterly).

 

Adopted the 14th day of April, 2009 by the Stokes County Board of Commissioners.                                                                    

_________________________________                    _______________________________

Chairman J. Leon Inman                                           Vice Chairman Jimmy Walker

 

_________________________________                    _______________________________

Commissioner Ron Carroll                                           Commissioner Ernest Lankford

 

_________________________________                    

Commissioner Stanley Smith

                                                                                                                  _________________________________

                                                                                                                  Clerk to the Board Darlene M. Bullins

 

Workforce Development – Proposed Resolution

 

County Manager Bryan Steen submitted the following proposed Resolution –

 

“WorkForce Development Month” for the Board’s consideration:

 

WorkForce Development Month

 

WHEREAS, the economic development of every region in North Carolina and the ability of our businesses and industries to compete in the global economy is more than ever before dependent on the availability and quality of a skilled workforce; and

 

WHEREAS, the complexity and fast-paced change in our economy and labor markets puts new demands on individuals and employers at all levels; and

 

WHEREAS, job seekers need the assistance of knowledgeable and dedicated professionals to

facilitate the process by which our workforce identifies, prepares for, obtains and maintains employment and self-sufficiency; and

 

WHEREAS, employers depend on similar levels of professional services to help them recruit and retain a competitive workforce and to continually upgrade the skill sets of their incumbent employees;

 

NOW THEREFORE BE IT RESOLVED AND IT IS RESOLVED that the [name of WDB, Commission, Council, etc.] joins with the North Carolina Commission on Workforce Development and North Carolina Division for Workforce Development in designating the month of May to honor individuals in all the workforce development organizations and partnerships who play such a vital role in our economy.

 

Adopted the 14th day of April, 2009.

                                                                 

_________________________________                    _______________________________

Chairman J. Leon Inman                                          Vice Chairman Jimmy Walker

_________________________________                    _______________________________

Commissioner Ron Carroll                                         Commissioner Ernest Lankford

_________________________________                          Attest:

Commissioner Stanley Smith

                                                                                                                  _________________________________

                                                                                                                  Clerk to the Board Darlene M. Bullins

 

Proposed Fiscal Year 2009-10 Criminal Justice Partnership Application for funding

 

            District Resource Director Tony Hill submitted the annual Criminal Justice Partnership

 

Program Application for Continuation of Implementation Funding for the upcoming fiscal year

 

2009-10 for the Board’s approval.  (a copy of the application will be retained by the Clerk to

 

the Board and the District Resource Director)

 

Proposed Resolution – Support of a New I-85 Bridge Over the Yadkin River in Davidson County

 

Chairman J. Leon Inman submitted the following proposed Resolution in Support

 

of a New I-85 Bridge Over the Yadkin River in Davidson County at the March 23rd meeting,

 

with a request for action by the Board of Commissioners at the April 14th meeting:

 

 

RESOLUTION IN SUPPORT OF A NEW 1-85 BRIDGE OVER

THE YADKIN RIVER IN DAVIDSON COUNTY

WHEREAS, the Piedmont Authority for Regional Transportation (PART) was created by enabling legislation in 1997 to coordinate the multi-modal transportation activities in the ten-county Piedmont Triad Region of North Carolina; and

WHEREAS, PART coordinates transportation planning among four metropolitan planning organizations and four Divisions of the North Carolina Department of Transportation; and

 

WHEREAS, PART is primarily focused on the planning, design, construction, maintenance and operation of a balanced transportation system which includes roadways of regional significance; and

 

WHEREAS, Interstate 85 passes through Davidson, Randolph, Guilford and Alamance Counties and crosses the Yadkin River in Davidson County; and

 

WHEREAS, the multi-lane 1-85 Bridge over the Yadkin River is in need of total replacement at an estimated cost of $300,000,000; and

 

WHEREAS, allocation of sufficient funds through the statewide equity distribution formula would take all of the construction funds for all projects allocated to Division 9 for the entire seven-year Transportation Improvement Plan program; thereby, making this action extremely burdensome.

 

NOW, THEREFORE, BE IT RESOLVED, that the Piedmont Authority for Regional Transportation Board of Trustees supports Governor Bev. Perdue and the grant application in the amount of $300,000,000 from the American Recovery and Reinvestment Act Discretionary Fund for construction of a new 1-85 Bridge over the Yadkin River in Davidson County.

 

BE IT FURTHER RESOLVED that the PART Board of Trustees encourages all local government agencies in the region to support Governor Perdue's effort to secure federal American Recovery and Reinvestment Act (Stimulus) Funds for this needed roadway of regional, statewide and national significance.

 

Motion made by __      _______                       and seconded by a ____                                 and approved this 14th day of April 2009.

_______________________                                          _________________________

J. Leon Inman - Chairman                                               Jimmy Walker – Vice Chairman

____________________________                                                 _____________________________

Ron Carroll - Commissioner                                          Ernest Lankford - Commissioner

 

____________________________                             

Stanley Smith - Commissioner

 

Attest:

______________________________

Darlene M. Bullins – Clerk to the Board

 

Proposed Amended Memorandum of Understanding for Cooperative, Comprehensive and Continuing Transportation Planning and the Establishment of the NWPRPO

 

            County Manager Bryan Steen submitted the proposed amended Memorandum of

 

Understanding for Cooperative, Comprehensive, and Continuing Transportation Planning and

 

the Establishment of the NWPRPO at the March 23rd meeting, with a request for action by the

 

Board of Commissioners at the April 14th meeting:   (A copy of the proposed amended

 

Memorandum of Understanding will be retained by the Clerk).

           

Proposed Proclamation:  April is Child Abuse Prevention Month

 

            DSS Director Jan Spencer submitted the following proposed Proclamation “April is

 

Child Abuse Prevention Month” for the Board’s consideration:

 

CHILD ABUSE PREVENTION MONTH

Proclamation

Whereas, preventing child abuse and neglect is a community problem affecting both the current and future quality of life of a community;

 

Whereas, child maltreatment occurs when people find themselves in stressful situations, without community resources, and do not know how to cope;

 

Whereas, 808 children were reported as allegedly abused and neglected in Stokes County in 2008;

 

Whereas, 173 children were substantiated as abused and neglected in Stokes County in 2008;

 

Whereas, the majority of child abuse cases stem from situations and conditions that are preventable in an engaged and supportive community;

 

Whereas, child abuse and neglect can be prevented by making sure each family has the support they need to raise their children in a healthy environment;

 

Whereas, child abuse and neglect not only cause immediate harm to children, but are also proven to increase the likelihood of criminal behavior, substance abuse, health problems such as heart disease and obesity, and risky behaviors such as smoking;

 

Whereas, all citizens should become involved in supporting families to provide safe, nurturing environments for their children giving them the opportunity to grow up to be caring, contributing members of the community;

 

Whereas, effective child abuse prevention problems succeed because of partnerships created among social service agencies, schools, faith communities, civic organizations, law enforcement agencies, and the business community.

 

Therefore, we, the Commissioners of Stokes County, North Carolina do hereby proclaim April as Child Abuse Prevention Month in Stokes County and call upon all citizens, community agencies, faith groups, medical facilities, elected leaders and businesses to increase their participation in our efforts to support families, thereby preventing child abuse and strengthening the communities in which we live.

_________________________________                   _________________________________

J. Leon Inman - Chairman                                               Jimmy Walker – Vice Chairman

____________________________                                                _____________________________

Ron Carroll - Commissioner                                          Ernest Lankford - Commissioner

 

____________________________                             

Stanley Smith - Commissioner

 

Attest:

______________________________

Darlene M. Bullins – Clerk to the Board

 

Proposed Memorandum of Agreement – Daymark Recovery Services Inc

 

            County Manager Bryan Steen submitted the following Memorandum of Agreement

 

(MOA) with Daymark Recovery Services, Inc. for the Board’s consideration:

 

MEMORANDUM OF AGREEMENT BETWEEN STOKES COUNTY AND DAYMARK RECOVERY SERVICES, INC.

 

Stokes County (County) and DAYMARK Recovery Services (DRS) both have the mutual bests interest of the uninsured citizens of Stokes County that were formally receiving medical care from DRS and no longer have a provider.  For these reasons, both parties agree to the following.

 

Stokes County:

 

  1. Without charge, the County will provide access for DRS employees and necessary assisting parties to the SW Service Center, located at 104 Hartgrove Road, King, NC, up to one day per week (Fridays only) for the provision of agreed upon patient services.
  2. The County will work collaboratively with DRS, Center Point Human Services (LME) and volunteer organizations to assist in these efforts.
  3. The County will supply a building access key only to DRS for entry and exit of the building in order to provide agreed upon patient services.

 

DAYMARK Recovery Services:

 

  1. DRS will identify and schedule citizens that were once under their care, without insurance and have not found a provider.
  2. DRS will schedule these said citizens.
  3. DRS will provide a medical provider no more than one day a week on the day agreed to by the County and likely only two days per month to see identified consumers and provide psychiatric evaluations and medication checks as needed and issue related prescription(s).
  4. DRS will provide all emergency care back up through their own call services for consumers that will be seen under this agreement.
  5. DRS will use the facility and utilities provided by the County only for services under this MOA.  Under no circumstances shall any other use of the building or resources be allowed.
  6. DRS will take responsibility for securing the building upon conclusion of each use as well as securing any key issued by the county for entry into the building and take necessary steps to ensure only an authorized DRS employee will have access to said key and no duplication or re-issuance of said key to a person or persons not specifically authorized by the County in writing.  In the event DRS loses said building entry key, DRS will pay all normal cost associated with the County’s decision to either replace the original key or replacement of building entry door locks.   

 

Both Parties Mutually Agree that:

 

  1. This MOA shall remain in effect as long as such relationship is of benefit and acceptable to the County.  The County or DRS can give a (30) thirty-day notice that this MOA is terminated. Termination can be for cause or for any unspecified reason by either party.
  2. Both parties may end this agreement immediately upon mutual consent.
  3. Any change in the purpose of the agreement must be in writing and agreed to by both parties.
  4. Both parties understand and agree that DRS will not be held responsible for damage to County property that results from the action(s) of a patient(s) being seen or served by DRS Staff or persons assisting DRS in the provision of agreed upon services. 
  5. At a minimum, DRS will carry and maintain a liability insurance policy normally related to their services in the amount of at least three million dollars during their use of County property for services stated in this MOA.
  6. Under no circumstances will any volunteer, LME or DRS employee be considered an employee of Stokes County.

 

This agreement is agreed upon by DRS and Stokes County

 

________________________        ______________

Stokes County Manager                    Date

 

________________________        ______________

DAYMARK Executive Director       Date

 

            County Attorney Edward Powell has approved the MOA as to Form and Legal

 

Sufficiency.

 

Office Space – Summer Youth Program

 

            County Manager Bryan Steen requested approval from the Board to provide office space for

 

the Summer Youth Employment Coordinator (WorkForce Development).  The Coordinator will

 

either use available space at the JobLink Office in Walnut Cove or the former Economic

 

Development Office in the Administration Building.

 

Commissioner Lankford moved to approve the Consent Agenda as amended. 

 

Commissioner Carroll seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

 

            County Manager Bryan Steen noted the following:

 

§  Processing IV - responsible for the Health Dept. billing

§  Home Health Public Health Nurse II- generates revenue and provides service to the citizens of Stokes County

 

Vice Chairman Walker noted the stimulus funding will create at least two jobs at

 

Social Services with no cost to the County and the Board needs to do what is necessary in order

 

for DSS to move forward with hiring these positions.

 

            Commissioner Lankford noted the need for further discussion regarding the use of

 

stimulus funding.

 

            The Board agreed to place the item on today’s Discussion Agenda.

 

            The Board agreed to request Health Director Swift be at the April 27th meeting to

 

discuss his vacancies.

 

            Commissioner Lankford requested the Board consider a Resolution to oppose the

 

State Cigarette Tax at the April 27th meeting.  The Board had no issues with placing this item

 

on the April 27th Discussion Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Stokes County Fire Commission – Recommendation – Fiscal Year 2009-10 Fire Service District Budget

 

            Fire Commission Chairman Clifford Hall submitted the following Fiscal Year 2009-10

 

Fire Service District Budget Recommendation:

 

Dept

Agency

F/Y 2009/10

F/Y 2009/10

F/Y 2009-10

 

 

Request

Recommendation

After Appeal

31

Pinnacle

 $     180,388.00

 $         141,128.00

 $   141,128.00

32

Lawsonville

 $       93,291.00

 $           87,179.00

 $     87,179.00

34

Francisco

 $     231,976.00

 $         158,318.00

 $   158,318.00

36

Northeast Stokes

 $     197,345.00

 $         182,089.00

 $   182,089.00

37

Stokes Rockingham

 $     391,603.00

 $         178,423.00

 $   178,423.00

38

Sauratown

 $     226,073.00

 $         199,273.00

 $   199,273.00

39

Danbury

 $     187,886.00

 $         182,886.00

 $   182,886.00

40

South Stokes

 $     232,562.00

 $         196,482.00

 $   200,859.00

41

Double Creek

 $     139,540.00

 $         126,040.00

 $   127,065.00

73

Westfield

 $       50,863.00

 $           45,446.00

 $     45,446.00

76

Pilot Knob

 $       19,634.00

 $           19,634.00

 $     19,635.00

86

Pilot Mountain

 $       21,588.00

 $           12,588.00

 $     14,088.00

 

 

 $   1,972,749.00

 $      1,529,486.00

 $1,536,389.00

 

            Chairman Hall noted the following:

 

·         Current revenue estimates will allow the Fire Commission to meet the current budget needs of the Stokes County Fire Service District

·         In an effort to control future funding shortfalls, the Fire Commission has set caps on funding for paid personnel/reimbursement programs

·         Effective immediately, matching required grant dollars will not be approved  by the Fire Commission

·         All requested escrow funding was eliminated in this year’s recommendation

·         With the state of the economy, it is inevitable that it will be almost impossible to not raise the service district fire tax within the next couple of years

·         Did not cut anything that will effect the safety or the performance of the fire departments

·         Departments should be able to provide the fire/rescue services contracted with the County

·         Used $67,956.00 of the Fire Service District Fund Balance instead of requesting a fire tax increase

·         Budget recommendation was calculated on a 94% collection rate based on the new revaluation values as advised by the Finance and Tax Departments

·         Fire Commission worked diligently to provide a recommendation that the departments could live with

 

Chairman Hall noted that the recommended funding will provide the necessary

 

equipment, but it is the dedicated volunteers that make it possible to provide fire service to the

 

citizens of Stokes County.

 

            Finance Director Julia Edwards noted the Fire Commission was directed to use the

 

94% collection rate due to not knowing what adjustments would be made to property values

 

after the E&R meetings and any funding not allocated would be added to the Fire Service

 

District Fund Balance.

 

The Board discussed the recommendation presented by Chairman Hall. Commissioner

 

Carroll questioned the information presented regarding the current 2008-09 budget amount of

 

$1,974,611.

            Finance Director Edwards stated that the correct Fire Service District budget for

the fiscal year (2008-09) was $1,446,336 with $1,201,087 being funded from ad valorem taxes. 

The current $1,446,336 has been amended to the current budget amount of $1,514,443.

            Finance Director Edwards also noted the upcoming revenue changes:  Sales Tax

Article 44 is being eliminated and Sales Tax Article 42 will change from per capita to point of

sale which will result in a decrease of revenue.

 

            The Board commended the Fire Commission for their hard work and had no issues

 

with the recommendation presented by Chairman Hall.

 

Tax Administration Report – March 2009

 

Tax Administrator Jake Oakley presented the following informational data:

 

Fiscal Year 2008-09

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(19,053,616.00)

$18,121,512.56

 

$932,103.44

 

 

 

 

 

Prior Taxes 1991-2007 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$       700,000.00

$     592,122.14

 

$   107,877.86

EMS Collections

 

 

 

 

Total Collected (3-1-09/3-31-09)

$           5,907.22

 

 

 

Total Collected (7-01-08/6-30-09)

$         50,516.34

 

 

 

Delinquent accounts received from EMS (Received on 3-17-09) =168 in the amount of $63,779.34

 

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

 

Audit Dates

Accts

Value

Due

 

03-01-09/03-3-31-09

7

$165,109

$1,460.26

 

 

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

 

Audit Dates

Accts

Value

Due

 

03-01-09/03-31-09

0

$00.00

$00.00

 

 

Motor Vehicle Release Report

Accounts

Total Value

Audit Dates

 

 

03-01-09/03-31-09

51

$2,072.24

 

 

 

Motor Vehicle Refund Report

Accounts

Total Accounts

Audit Dates

 

 

03-01-09/03-31-09

9

$159.08

 

 

 

Number billed for March  2009

3551

 

 

Garnishment Totals

 

 

 

Totals

Original Levy

Month

Accounts

Amount

F/Y 07-08 (July-June)

1547

 $ 585,042.84

F/Y 08-09

(July-Feb.  28th)

1480

$376,229.98

March 2009

296

$69,255.94

Totals

3323

$1,030,528.76

 

Real and Personal Property Refunds Less

 

than $100–March  2009 – per NCGS 105-381(b)

 

Zane & Fonda Ferguson

08A4668.08

$33.21

 

07A698900490340

$32.25

 

06A698900490340

$31.79

 

05A2005008298

$31.63

 

04A2004008272

$32.37

Totals

 

$161.25

 

Tax Administrator Oakley presented the following Real and Personal Property

 

Releases (March 2009) which are more than $100 for the Board’s consideration:

 

Real and Personal Property Releases More

 

 

than $100–March 09-Per NCGS 105-381 (b)

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Jackie Shields

08A155926131.09

$124.75

Single wide mobile home doubled listed

Tonya Jackson

04A2004013294

$146.15

Different Owner for 2004

John Key

08A8877.09

$104.24

Different Owner for 2008

 

 

$375.14

 

 

Tax Administrator Oakley presented the following EMS Delinquent Release Report

 

(March 2009) for the Board’s consideration:

 

Amount

Call#

Date of

Reason

Service

 $     40.00

983756A

8/27/1998

DEC 10-12-07

No estate

 $   110.00

984074A

9/16/1998

DEC 10-12-07

No estate

 $   125.00

985345A

12/5/1998

DEC 10-12-07

No estate

 $     40.00

100329

1/12/2001

DEC 10-12-07

No estate

 $   270.00

100331

1/21/2001

DEC 10-12-07

No estate

 $   415.64

204665

11/16/2002

DEC 10-12-07

No estate

 $   928.46

405608

12/8/2004

DEC 02-04-07

No estate

 $   470.00

504161

8/24/2005

DEC 02-04-07

No estate

 $   589.00

600742

2/9/2006

DEC 02-04-07

No estate

 $2,988.10

 

            Tax Administrator Oakley noted the current collection rate as of March 2009 is 94.6%. 

 

            Commissioner Lankford reiterated to the County Manager the need to make sure the

 

EMS billing is being handled promptly.  The Board discussed the time frame that EMS is

 

delivering the unpaid bills to the Tax Department and agreed the unpaid bills should be

 

delivered to the Tax Department as soon as possible in order to try to eliminate future release of

 

EMS delinquent accounts.

 

            Chairman Inman directed the Clerk to place the Releases more than $100 and the EMS

 

Delinquent Release Report on the April 27th Consent Agenda.

 

County Auction – Declaring Surplus Property

 

            Support Services Supervisor Danny Stovall presented the following information

 

regarding the upcoming County Public Auction:

 

·         Public Auction scheduled for Saturday, May 16, 2009

·         Burwell and Sons is scheduled to conduct the public auction

·         Currently have 52 vehicles to sell with some that have clear titles and others that will have to obtain judicial court action on the following Monday

·         Additional vehicles need to be added before the final Resolution is approved

·         Will have a complete list of vehicles at the April 27th meeting

 

Mr. Stovall presented the following proposed Resolution:

 

DRAFT- NOT FOR APPROVAL

 

RESOLUTION

 

STATE OF North Carolina

 

COUNTY OF STOKES

 

WHEREAS, the County of Stokes has accumulated an excessive amount of unusable vehicles; and,

 

WHEREAS, it is in the best interest of the County of Stokes to dispose of these vehicles by public auction in accordance with North Carolina General Statute 160A-270; and,

WHEREAS, the items to be sold at public auction are listed below,

 

COUNTY VEHICLES:

1988 Ford                             1FABP57U5JA193662

1993 Chevrolet                    1GCCS14ZXP8120860

1993 Ford                             2FACP71W4PX141014

1994 Ford                             2FALP71W4RX143123

1995 Toyota                        4TARN93P2SZ321876

1995 Ford                             2FALP71W5SX160602

1995 Ford                             2FALP71W0SX160605

1995 Ford                             2FALP71W6SX160608

1996 Ford                             2FALP71W0TX202322

1997 Ford Chassis               1FDKE30F3VHB08990

1998 KIA                              KNAFB1214W5710592

2001 Ford Chassis               1FDWE35F51HA74121

 

IMPOUNDMENT LOT VEHICLES:

1966 Chevrolet                    C1546B142649

1975 Chevrolet                    CC0145B158848

1978 Chevrolet                    1N69U8J191528

1979 Dodge                          NL41D9F150680

1980 Pontiac                        2E7VA7686478

1981 Ford                             1FABP35F6BU111348

1982 Buick                           1G4AM47A2CH242501

1983 Lincoln                        1LNBM81F2JY809173

1987 Datsun                         1N6ND06Y6EC350842

1985 QALT                          1G1GZ37G9FR134317

1986 Buick                           1G4AH19R7GD420731

1986 Chevrolet                    1G1AW19R4G6264784

1986 Chevrolet                    1G1BN69H7GY181253

1987 Toyota                        JT2AE86S7H0281506

1987 Chevrolet                    1GNCT18R1H0186955

1987 Ford                             1FABP40AXHF122058

1987 Nissan                          JN1HT2117HT045947

1988 Mitsubishi                   JA7FL24D4JP028559

1988 Mazda                         JM1BF2227J0176997

1989 Ford                             1FTDE14Y6KHA08679

1989 Pontiac                        1G2NE14U9KC699144

1989 Nissan                          JN1HS36P0KW030881

1989 Buick                           1G4NJ14N5KM011324

1990 Ford                             1FTHS34M9LHA40837

1990 Ford                             1FTHS34M9LHA40837

1991 Toyota                        JT4RN81A1M0060468

1991 Mazda                         JM2UF3142M0168291

1991 Ford                             2FACP72G3MX166246

1992 Mazda                         JM1HD4613N0127685

1992 Cadillac                       1G6CB53B1N4276286

1992 Nissan                          JN1EJ01F8PT401507

1993 Ford                             1FAPP6246PH196833

1993 Nissan                          1N4EB32A6PC778664

1994 Pontiac                        1G2WJ52M0RF265746

1994 Ford                             1FTCR10A2RTA46989

1995 Chevrolet                    1G1JC124XS7137077

1995 Chevrolet                    1G1LV1540SY268690

1996 Ford                             3FASP11J1TR137556

1996 Chevrolet                    1G1JC1248T7121851

1997 Ford                             1FALP13PLVW162844

2000 Chevrolet                    1G1NE52J9Y6162933

2001 Pontiac                        1G2JB524117321523

2001 Chevrolet                    2C1MR522116709805

 

NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners declares the above personal property as surplus and is to be sold at public auction.

 

AND, BE IT FURTHER RESOLVED that the Stokes County Board of Commissioners has approved May 16, 2009, at 10:00 a.m., at the Stokes County Governmental Complex in Danbury as the time and place of said public auction.

 

Adopted this the ____ day of __________ 2009.

___________________________                 ___________________________

J. Leon Inman – Chairman                                               Jimmy Walker – Vice Chairman

___________________________                                 ___________________________                        

Ron Carroll - Commissioner                              Ernest Lankford - Commissioner             

___________________________

Stanley Smith - Commissioners       

                        

Attest

______________________________

Darlene Bullins – Clerk to the Board

 

            Commissioner Lankford requested to add the two mobile units located at the

 

Meadows property.

 

            The Board had no issues with adding the two mobile units as requested by

 

Commissioner Lankford.

 

Proposed Courtroom “C” Renovation Project – Cost Proposals for Drawings

 

             County Manager Bryan Steen noted the following comments received regarding the

 

need or requirement for architect sealed drawings for the proposed Courtroom “C” Renovation

 

Project:

 

·         County Attorney Edward Powell noted:

“ In conclusion, there are occasions where the County may avoid the usage of a General Contractor, Architect, or Engineer in its contraction projects, but caution advised that where the safety of the public is involved, it is required that these outside professionals be retained – In all other cases, GS 133-1.1(d) must be strictly followed.”

·         David Conner, Department of Insurance, noted:

The following items which have been indicated that will occur in the proposed renovations are probably of a nature that would require sealed drawings and specifications as a result of load changes on the structural system and/or changes to the access and exit patterns:

1.      Removal of walls

2.      Construction of new walls

3.      Construction of new office space

4.      Door additions and relocations

In speaking with Level III Building Code Enforcement Officer Jimmy Kallam, Mr. Kallam has stated that sealed plans will be necessary in order for a building permit to be issued due to the nature of the project.

 

·         Marty Marion, Forsyth Technical Community College Program Coordinator for Architectural Technology noted:

“It is true our students have assisted with community projects in the past and we are amenable to do so in the future if the project is appropriated in terms of the time line, the complexity of the project, and it fits with the course content.

This project seems to exceed what we can deliver – it is clear that this project merits professional consultation and will require an architect’s seal of structural, mechanical, and electrical engineers”

 

Support Services Supervisor Danny Stovall reiterated the bids that were received for

 

architectural services which were discussed at the March 23rd meeting:

 

 

The Board discussed information received regarding the requirement of sealed drawings.

 

            Commissioner Lankford expressed concerns with proceeding with capital projects

 

without the Board determining if this is a top priority project.

 

            County Manager Steen noted that the County had appropriated $50,000 in last year’s budget

 

(2007-08) and appropriated $50,000 in this year’s current budget (2008-09) with the intentions the

 

project would be completed in fiscal year 2008-09.

 

            The Board discussed proceeding with the proposed project.

 

            Commissioner Carroll, Commissioner Smith, and Vice Chairman Walker requested the

 

item be moved to today’s Action Agenda.

 

            Chairman Inman confirmed with Mr. Stovall that County employees could still perform some

 

of the renovation work as long as the project is under $135,000.00.

 

            Chairman Inman, with a consensus of a majority of the Board, directed the Clerk to

 

place the item on today’s Action Agenda.

 

Proposed Resolution – Danbury Wastewater Treatment Plant Improvements

 

            Public Works Director Mark Delehant presented the following proposed Resolution needed

 

for a recent application for DENR funding assistance for improvements to the

 

Danbury Waste Water Treatment Plant:

 

 

RESOLUTION

BY THE COUNTY OF STOKES

BOARD OF COMMISSIONERS

 

WHEREAS,          The Federal Clean Water Act Amendments of 1987 and Safe Drinking Water Act Amendments of 1996 and the North Carolina Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater or  drinking water system improvements, and

 

WHEREAS,          The County of Stokes has need for and intends to construct a wastewater or drinking water system project(s) described as:

 

                                Danbury Wastewater Treatment Plant Improvements

 

WHEREAS,          The County of Stokes intends to request state loan assistance for the project(s),

 

NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF STOKES:

 

That the County of Stokes, the Applicant, will arrange financing for all remaining costs of the project(s), if approved for a State loan award.

 

That the Applicant will adopt and place into effect on or before completion of the project(s) a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt.

 

That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the County of Stokes to make scheduled repayment of the loan, to withhold from the County of Stokes any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan.

 

That the Applicant will provide for efficient operation and maintenance of the project(s). on completion of construction thereof.

 

That Kenneth B. Steen, the County Manager, and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan to aid in the construction of the project(s) described above.

 

That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project(s):  to make the assurances as contained above; and to execute such other documents as may be required in connection with the application.

 

That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project(s) and to Federal and State grants and loans pertaining thereto.

 

Adopted this the                                                                         at Danbury, North Carolina.

 

 


(Signature of Chief Executive Officer)

   ___________________________________________________

(Title)

 

            Director Delehant noted the following:

 

·         Improvements have originally been recommended, but not done due to lack of funding

·         Mechanical parts are in need of repair or replacement along with interior and exterior coating applications

·         Full project cost is estimated at $190,284 with half ($95,142) to be forgiven

·         The remaining half will be the County’s responsibility, but can be financed at 0% interest for a period of 20 years, the payment is estimated to be $4,757 per year

·         Determination has been made that the Regional Sewer Fund Revenues are sufficient to support the annual payment

·         Project is “shovel ready” for possible stimulus funding

·         No permitting is required and ready to go if funding is approved

·         Great opportunity to get funding for needed renovations

 

Finance Director Julia Edwards noted that the Regional Sewer System still has debt

 

that will not be paid until 2019 (approximately $100,000 per year).

 

The Board discu