STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    MARCH 9, 2009

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

March 9, 2009 at 1:30 pm with the following members present:

                                                                       

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Tax Administrator Jake Oakley

                                                                                                                                                                                                                                                                       

Chairman J. Leon Inman called the meeting to order.

 

Commissioner Lankford delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the March 9, 2009

 

Agenda.         

 

            County Manager Bryan Steen informed the Board that Operations Director David

 

Burge, Stokes County Schools, had notified the County on Friday (03-06-09) that the PODS for

 

Nancy Reynolds Renovation Project had to be ordered this week; therefore, a Capital Project

 

Ordinance would need to be approved by the Board of Commissioners before the PODS could

 

be ordered.   Manager Steen requested to add “Proposed Capital Project Ordinance” to

 

the Discussion Agenda with option to move to the Action Agenda.

 

            Vice Chairman Walker requested to add a Closed Session regarding personnel to the

 

Agenda.

 

            The Board had no issues with adding the requests from Manager Steen and Vice

 

Chairman Walker.

 

            Commissioner Lankford moved to approve the March 9, 2009 Agenda as amended.

 

            Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Principal Jimmy Via

Stokes County Early College High School

 

Principal Jimmy Via introduced himself to the Board of Commissioners and notified the Board that he had been named the “Early College High School” principal.  Principal Via noted the program is moving forward and students will be interviewed this week for the program.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items

 

on the Consent Agenda:

 

Minutes

 

 

Sheriff’s Department – Budget Amendment #56

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #56.

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.511

Equipment-Non Capital

$22,264.00

$2,919.00

$25,183.00

 

           Totals

$22,264.00

$2,919.00

$25,183.00

           

This budget amendment is justified as follows:

To purchase rifles for Patrol Officers.

 

This will result in a net increase of $2,919.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.411

Federal Fine & Forfeitures

$43,918.00

$2,919.00

$46,837.00

 

Totals

$43,918.00

$2,919.00

$46,837.00

 

 

Sheriff’s Department – Budget Amendment #57

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #57.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.260

Departmental Supplies

$23,804.00

$129.00

$23,933.00

 

Totals

$23,804.00

$129.00

$23,933.00

 

This budget amendment is justified as follows:

To purchase a 36-slot wood organizer.

 

This will result in a net increase of $129.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.413

State Fines & Forfeitures

$6,177.00

$129.00

$6,306.00

 

Totals

6,177.00

$129.00

$6,306.00

 

Commissioner Smith moved to approve the Consent Agenda as submitted. 

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

CenterPoint Human Services - Update

 

            CEO/Area Director Betty Taylor and Assistant Area Operations Director Ronda

 

Outlaw, CenterPoint, presented the mid-year Fiscal Year 2009 Report.

 

            Director Outlaw presented the following:

Comparison of Unduplicated Consumers

Served

 

1st Quarter

2nd Quarter

1st Quarter F/Y 2009 Consumers Served By Disability

 

Fiscal Year 2009

Fiscal Year 2009

Disability

 

865

775

MH

 

663-76.6%

582-75.1%

DD

 

94-10.9%

87-11.2%

SA

 

24-2.8%

27-3.5%

MH/SA

 

61-7.1%

54-7%

DD/SA

 

2-0.2%

2-0.3%

DD/MH

 

21-2.4%

21-2.8%

DD/MH/SA

 

0-0%

0-0%

Diagnosis Pending

 

0-0%

2-0.3%

 

·          

 

 

 

 

 

 

 

 

 

 

 

 

·         Consumers served decreased by 90 – currently monitoring to try to determine the decrease

·         Most consumers served are treated for a mental health diagnosis

·         Slight increase of consumers with a substance abuse diagnosis

·         DayMark had a ($74,292) loss from July 1, 2008- December 31, 2008

·         DayMark discontinued operations in Stokes County as of December 31, 2008

·         Consumers who were being seen by DayMark in Stokes County are currently being seen at Daymark’s location in Winston Salem and those with Medicaid have transferred over to PQA Health Services (a new provider in Stokes County)

·         Working with Stokes County and DayMark to attempt to reestablish a presence of DayMark in King

·         Mental Health Association will be providing volunteers to provide support services for DayMark in King

·         The County will be allowing DayMark to use the Southwest Service Center a couple of days a month

·         CenterPoint has been providing regional services in Rockingham County since December 2008

·         Rockingham County has requested to formalize its relationship with CenterPoint as its LME, merger is scheduled for May 2009

·         Once the merger is complete, Stokes County residents will be able to access services in Rockingham County

·         Stokes County’s Allocation of Discretionary Dollars for Fiscal Year 2008/09 = $398,820 which is based on input from the Stokes County quarterly and budget meetings:

§  Monarch (DD) = $166,029/42%

§  DayMark (Mental Health) = $86,500/22%

§  Triumph (Mental Health) = $116,000/29%

§  Old Vineyard (Crisis) = $25,291/6%

§  Transportation Program (Transportation) = $5,000/1%

·         Pharmaceuticals – Patient Assistance Program – Provided $136, 244.84 worth of free pharmaceuticals and lab services to Stokes County residents

·         Community Collaborations – CenterPoint staff participated with 11 Stokes County community agencies and boards to address services needs, support providers and consumers and build community connections

 

CEO/Area Director Betty Taylor presented the following:

 

·         Inpatient Services – Old Vineyard Behavioral Health

§  Ten guaranteed beds at Old Vineyard which can be utilized by Stokes County residents

§  Utilization reduces wait time by law enforcement officers

§  Local inpatient care benefits consumers and families

§  Stokes County Utilization for fiscal year 2008 = $118,180.85 in which $95,890 was subsidized by CenterPoint

§  Stokes County Utilization for fiscal year 2009 (as of 02-28-09) = $147,979.00 in which $131,118.00 was subsidized by CenterPoint

§  43 consumers have been served in fiscal year 2009

·         3-Party Contract for additional local inpatient beds

§  Contract is between Forsyth Medical Center, CenterPoint, and Department of Health and Human Services

§  Very positive impact for consumers, law enforcement, and families

§  Legislation provided $4,469,000 for additional bed days last year

§  Additional funding will provide 8 additional bed days per day

o   Fiscal Year 2009 = $750,000

o   Fiscal Year 2010= $1,859,500

o   Fiscal Year 2011= $1,859,500           

·         CenterPoint has the first priority for use of the additional bed days

·         Feels the system is in a more stable place than it was a year ago, headed in the right direction, but CenterPoint has not reached its destination yet

·         CenterPoint was awarded regional funding (Cross Area Service Program or CASP) in August 2008 to provide services to Davie, Forsyth, Stokes and Rockingham counties

§  Mobile Crisis Management

§  Crisis/Discharge Clinic

§  Telepsychiatry

·         Rockingham Merger

§  Rockingham County Board of Commissioners approved its Resolution of Intent to join CenterPoint on February 23, 2009, with final Resolution for Merger scheduled for consideration on May 11, 2009

§  Merger will occur July 1,2009

§  While it appears that only approval by the CenterPoint Board of Directors and the Rockingham County Board of Commissioners is required, CenterPoint is asking that Davie, Forsyth, and Stokes approve Resolutions approving the merger

§  With the addition of the Rockingham population of 92,056 to the current catchment area population of 423,441, CenterPoint catchment area will total 515,000.  With a population base of more than 500,000 CenterPoint is well positioned to implement a Medicaid waiver, the direction supported by the Legislature for services

§  Stokes County residents may find it more convenient to access services in Rockingham County and Rockingham providers currently offer some services not currently available within CenterPoint’s 3-county area

§  The synergy of Davie, Forsyth, Rockingham and Stokes counties working together to regionally meet the needs of its citizens will be a positive for all needing care

 

CEO/Area Director Taylor expressed her appreciation to the Board for their continued

 

support.  CEO/area Director Taylor requested the Board’s consideration regarding the Proposed

 

Resolution – Regarding Structure of the Board of the Area Authority for Mental Health,

 

Developmental Disabilities and Substance Abuse Services, which is on today’s Discussion

 

Agenda.

 

Chairman Inman, on behalf of the Board, expressed appreciation to Director Taylor

 

and Director Outlaw for their presentations.

 

Update – Manager and Board of Commissioners

 

            County Manager Bryan Steen introduced the following new Department Heads:

 

·         Mr. Alan Wood – New Economic Development Director

·         Mr. Gene Isbell – New Veteran Services Officer

 

Mr. Isbell expressed his appreciation for the opportunity to serve the Veterans

 

in Stokes County.

 

            Mr. Wood expressed his appreciation for the opportunity and looks forward to working

 

with the Board.

 

            County Manager Steen noted that county personnel met with Architect Perry Peterson

 

to discuss the proposed EMS Facility last Friday afternoon.  Manager Steen presented

 

Board members with a copy of the revised plans for their review and noted the revised

 

plans would be on the March 23rd Discussion Agenda.

 

            The Board discussed the following minor changes that had been incorporated into the

 

revised plans:

 

·         Reduced the kitchen area and bathroom by one foot to make the storage area larger (changed from 4 ft wide to 6 ½ ft wide)

·         Replaced a window in the bay area with a door

·         Changes were suggestions from EMS Director Monty Stevens

 

Mr. Stovall noted the Board would need to decide if the bay access would be off

 

Chestnut Grove Road or the private side road.

 

            Mr. Peterson needs an approved plan so that mechanical, electrical, and plumbing

 

contractors can get started on their plans.

 

            Mr. Stovall noted that surveyors are scheduled to complete the two-foot contour plan

 

this week.

 

            Vice Chairman Walker requested if there needs to be any additional bed space

 

for individuals who may be at the location for training.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place

 

the item on the Discussion Agenda.

 

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Tax Administration Report – February 2009

 

Tax Administrator Jake Oakley presented the following informational data:

 

Fiscal Year 2008-09

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(19,053,616.00)

$17,682,622.96

 

$1,370,993.04

 

 

 

 

 

Prior Taxes 1991-2007 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$       700,000.00

$     555,054.18

 

$   144,945.82

EMS Collections

 

 

 

 

Total Collected (02-1-09/02-28-09)

$           7,580.68

 

 

 

Total Collected (07-1-08/06-30-09)

$         44,609.12

 

 

 

Delinquent accounts received from EMS (02-01-09/02-28-09) = none

 

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

02-01-09/02-28-09

2

$16,826

$134.27

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

02-01-09/02-28-09

0

$00.00

$00.00

 

Motor Vehicle Release Report

Accounts

Total Value

Audit Dates

 

 

02-01-09/02-28-09

52

$2,727.53

 

 

 

Motor Vehicle Refund Report

Accounts

Total Value

Audit Dates

 

 

02-01-09/02-28-09

7

$228.16

 

 

 

Number billed for February 2009

3602

 

 

Garnishment Totals

 

 

 

Totals

Original Levy

Month

Accounts

Amount

F/Y 07-08 (7-01/6-30-09)

1547

 $ 585,042.84

F/Y 08-09 (July-Jan. 09)

1217

$337,430.37

February 2009

263

$38,799.61

Totals

3027

$961,272.82

 

Real and Personal Property Releases Less

 

than $100–Feb.  09- Per NCGS105-381  (b)

 

Jennifer Lynn Bullins

08A692800685452

$25.11

Robert Hanson

08A155891445.09

$19.95

Amy Miller

08A155928310.07

$6.00

Total Amount

 

$51.06

 

Real and Personal Property Refunds Less

 

than $100–Feb. 2009–per NCGS 105-381(b)

 

Estate of Robert C Bradley

08A597419609587

$4.66

 

07A597419609587

$4.66

 

06A597419609587

$4.59

W. Harold Boles

08A597415721924

$72.49

 

07A597415721924

$72.49

 

06A597415721924

$71.40

 

05A2005002254

$71.40

 

04A2004002284

$65.66

Barbara Collins

08A598900240408

$43.23

 

07A598900240408

$43.23

 

06A598900240408

$42.58

 

05A2005005387

$42.58

 

04A2004005384

$20.28

Totals

 

$559.25

 

Tax Administrator Oakley presented the following Real and Personal Property Releases

 

(February 2009) which are more than $100 for the Board’s consideration:

 

Real and Personal Property Releases More

 

 

than $100–Feb. 09-Per NCGS 105-381 (b)

 

 

 

Account

Amount

 

Name

Number

 

Reasons

John Phillip Abbot

08A697101451309

$305.50

House damaged by fire in 09-2007

Donald Ray Stewart

08A691404634448

$1,863.33

Parcel double billed

Rebecca Cain

08A155923335.09.2

$289.24

Single wide mobile home listed/taxed in another county

Angela Bowman

08A691800400608

$166.92

Acreage correction

 

 

$2,624.99

 

 

Tax Administrator Oakley presented the following Real and Personal Property Refund

 

(February 2009) which is more than $100 for the Board’s consideration:

 

Real and Personal Property Releases More

 

 

than $100–Feb. 09-Per NCGS 105-381 (b)

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Angela Bowman

07A691800400608

$166.92

Acreage correction

 

06A691800400608

$164.41

Acreage correction

 

05A2005002526

$164.41

Acreage correction

 

04A2004002550

$114.72

Acreage correction

 

 

$610.46

 

 

Tax Administrator Oakley presented the following EMS Delinquent Release Report

 

(February 2009) for the Board’s consideration:

 

 

Date of

Call

 

 

Service

Number

Amount

Reason

10-28-2000

4269

$241.00

BK 7

08-23-2007

704865

$91.45

Deceased

Total

 

 $332.45

 

 

Commissioner Lankford reiterated the need for the County Manager and EMS Director

 

to make sure the County stays very current with EMS billing in order to eliminate having to

 

release delinquent accounts.

 

            Tax Administrator Oakley presented the following appeal:

 

·         Appeal from Douglas Nelson Moorefield

·         Appealing the assigned value of $21,270 for a 2008 Nissan Frontier Truck

·         Mr. Moorefield is requesting a reduction to $16,922.33 per bill of sale (a $2500 Rebate was given to Mr. Moorefield by the dealership)

·         NADA Guide suggests a $21,500 value which is within the price range of TEC values of $21,720 normally listed for the vehicle

·         TEC is the Motor Vehicle Pricing Schedule adopted by the Board of Commissioners

 

Tax Administrator Oakley recommended that the Board of Commissioners deny the

 

appeal and uphold the assigned value of $21,270.

 

            Tax Administrator Oakley noted that the Tax Department is keeping in contact with

 

TEC to see if a revised pricing guide will be issued due to the current market and economic

 

situation.  If a revised pricing guide is issued, it will be presented to the Board immediately for

 

consideration.

 

            The Board discussed the appeal from Mr. Moorefield.

 

            Chairman Inman directed the Clerk to place the Releases and Refunds over $100,

 

EMS Delinquent Releases, and Appeal Request on the March 23rd Consent Agenda.

 

            Tax Administrator Oakley reiterated the Tax Department is continuously working with

 

taxpayers by establishing monthly payments if the taxpayer is unable to pay the full amount

 

due and that the Tax Department is always available to talk to any taxpayer regarding their

 

revaluation.

 

            Vice Chairman Walker noted that he had received positive feedback from taxpayers

 

who had contacted the Tax Department regarding their revaluation.

 

Cost Allocation Plan – Proposals

 

            Finance Director Julia Edwards presented the following Cost Allocation Plan proposals:

 

§  Stokes County has worked with the Consultant who would be Stokes County’s MGT representative

§  No issues with the quality of work with the consultant in the past

§  Proposed fee for three year contract = $4,500 annually

 

The Board discussed the proposals with Finance Director Edwards.

 

Commissioner Lankford suggested contacting each company to see if the submitted

 

proposal is their lowest cost.

 

            Chairman Inman, with full consent of the Board, directed Finance Director Edwards to

 

contact each company regarding their proposed cost.

           

            Chairman Inman directed the clerk to place the item on the March 23rd Action Agenda.

 

Policy for Fire Service District and Fire Commission and Use of Service District Funds

 

            Commissioner Carroll requested the Board consider the Renewal of the

 

Fire Service District and Fire Commission and Use of Service District Funds Policy which

 

was adopted August 25, 2008 due to the following policy guidelines:

 

Renewal of This Document

This document, along with any modifications or amendments made in accordance with Part IX, shall be the policy of the Stokes County Board of Commissioners during the term of the Board that adopted it.  To remain in effect, this policy must be renewed by each newly constituted Board within 90 days following the seating of new members on the first Monday in December of every even-numbered year.

            Commissioner Carroll noted that there was some confusion in Section X pertaining to

 

the policy being renewed by a newly constituted Board.

 

Commissioner Carroll stated that once the policy was renewed by the Board, he

 

would like to propose an amendment to Section X for clarification along with some other

 

minor amendments to the policy.

 

            Commissioner Carroll noted that he had not received any comments, complaints, etc.

 

regarding the policy.

 

            The Board discussed the renewal of the policy.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item

 

on the March 23rd Consent Agenda.

 

Proposed Courtroom “C” Renovation Project

 

            Support Service Supervisor Danny Stovall presented drawings pertaining to the

 

following proposed Courtroom “C” renovations:

 

Courtroom C

Attorney/Client Conference Room

Vacant Offices outside Courtroom

 

 

Judges Chambers

Office Space/Storage Area

Veterans Office

Domestic Violence

Hallway Double Doors

·         Add security card system

 

            The Board discussed the Courtroom “C” Renovation Project with Mr. Stovall.

 

            Vice Chairman Walker confirmed with Mr. Stovall that all parties concerned had

 

been contacted and had no issues with the proposed renovations and relocations.

 

            The Board had no issues with the proposed Courtroom “C” renovations submitted by

 

Mr. Stovall.

 

            County Manager Bryan Steen noted the additional space for the Veteran’s Office and

 

that there would be cost savings regarding the installation of secured doors.

 

            Mr. Stovall noted that he would submit cost proposals for the construction drawings at

 

the March 23rd meeting.

 

Space Request – Clerk of Superior Court

 

            County Manager Bryan Steen presented the following request from Clerk of Superior

 

Court Jason Tuttle:

 

 

Manager Steen had no issues with Clerk Tuttle’s request.

 

Chairman Inman directed the Clerk to place the item on the March 23rd Agenda.

 

Forsyth Technical Community College- Temporary Facility

 

            Dr. Gary Green, President -Forsyth Technical Community College, presented the

 

following information and request:

 

 

Vice Chairman Walker noted the following:

 

·         Does not want the purchase of PODS to hinder getting a stand alone community college facility

·         Feels a community college is very essential for economic development in the county

·         Need for a plan B in the event the Meadows Property proves not to be suitable for a stand alone community college and possibly even a plan C

·         Consider construction of a building instead of purchasing the PODS so that it could be use after a permanent community college facility is available

 

Dr. Green noted a recent meeting with Senator Don East, House Representative Bryan

 

Holloway, and Chairman Inman pertaining to legislative appropriation for planning funding

 

for a stand-alone community college in Stokes County.  Dr. Green stated that he had drafted a

 

letter to Senator Linda Garrou, Chair of Senate Appropriation Committee, requesting her

 

support.   Senator East and Representative Holloway will introduce legislation requesting

 

planning funding for a stand-alone community college facility in Stokes County.

 

            Commissioner Carroll requested information regarding state allocation funding

 

from Dr. Stewart Hobbs, who was in attendance for the meeting.

 

            Dr. Hobbs noted that the grant in the amount of $1.5 million dollars has been approved

 

by the State, but will not know if this year’s appropriation is approved until the State budget is

 

adopted.  Dr. Hobbs also noted that school administration had sent correspondence to state

 

representatives requesting continued funding for the Learn and Earn Program and that the

 

school administration had to move forward with the intentions of having Early College High

 

School. 

 

            Commissioner Smith noted the need for the existing wastewater treatment plant at the

 

Meadows property to be evaluated for possible reactivation.

 

            Dr. Green reiterated the best option for all parties involved would be the purchase of

 

PODS for temporary placement of the Early College High School on the Government Center

 

Complex, which could provide high speed internet along with all other needed utilities.

 

            Vice Chairman Walker requested additional information regarding the time frame for

 

purchasing the PODS.

 

            Operations Director David Burge, who was also in attendance for the meeting, noted

 

that the PODS would need to be ordered immediately after the next Board meeting in order to

 

allow for the 8-10 week delivery time and set up.

 

            Dr. Green reiterated that everything would have to be finished by the first of August.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the

 

item on the March 23rd Discussion Agenda with option to move to Action Agenda.

 

Economic Development Commission – Proposed Rules of Procedures

 

            County Manager Bryan Steen presented the Rules of Procedures submitted by the

 

Economic Development Commission for the Board’s consideration.

 

            County Manager Steen noted the following items that the Economic Development

 

Commission had unanimously agreed to revise:

 

§  Add the following at the end of the sentence – (minimum of quarterly).

 

            The Board discussed the following areas:

 

ESTABLISHMENT OF ECONOMIC DEVELOPMENT COMMISSION 

There is hereby created and established the "Stokes County Economic Development Commission" hereinafter referred to as the "Commission", composed of at least seven (7) members including the Chairman of the Board of Commissioners and other members appointed by the Stokes County Board of Commissioners.

 

 

The Chairman may appoint committees to investigate particular matters or undertake other assignments within the responsibility of the Commission. The Chairman shall be responsible for the preparation of the charge of the committee, subject to the approval of the Commission, and shall make all appointments to the committee, subject to the approval of the Commission.  The Chairman shall be an ex officio member with full voting privileges of all committees.

 

            Vice Chairman Walker expressed concerns with the appointment of a member of

 

the Board of Commissioners having to be the Chairman, the cancellation of a meeting when

 

there is no business to come before the Board, and the EDC Chairman having to be on all

 

committees.  Vice Chairman Walker suggested that the Board of Commissioners’ appointment

 

be open to any member who has an interest in Economic Development with no reflection

 

to Chairman Inman’s current appointment to the EDC.

 

            Commissioner Smith agreed with Vice Chairman Walker regarding the Board of

 

Commissioners’ appointment.

 

Commissioners Lankford and Carroll had no issues with the Chairman being the Board

 

appointment.  Commissioner Lankford noted that he was ready to approve the Rules of

 

Procedures submitted by the EDC.

 

            Commissioner Carroll noted that meetings should be postponed instead of cancelled and

 

questioned the Board of Commissioners approving Rules of Procedures that have been

 

developed and adopted by the Economic Development Commission.  Vice Chairman Walker

 

also expressed concerns with the Board of Commissioners approving the EDC Rules of

 

Procedure.

 

            Chairman Inman suggested the following revisions:

 

ESTABLISHMENT OF ECONOMIC DEVELOPMENT COMMISSION 

There is hereby created and established the "Stokes County Economic Development Commission" hereinafter referred to as the "Commission", composed of at least seven (7) members including one Commissioner appointed by the Board of Commissioners and other members appointed by the Stokes County Board of Commissioners.

 

 

The Chairman may appoint committees to investigate particular matters or undertake other assignments within the responsibility of the Commission. The Chairman shall be responsible for the preparation of the charge of the committee, subject to the approval of the Commission, and shall make all appointments to the committee, subject to the approval of the Commission.  (Delete - The Chairman shall be an ex officio member with full voting privileges of all committees.

 

The Board unanimously agreed to the revisions suggested by Chairman Inman.

 

Chairman Inman directed the Clerk to submit the revisions to the EDC for

 

consideration.

 

CenterPoint Human Services – Proposed Resolution Regarding Structure of the Board of the Area Authority for Mental Health, Developmental Disabilities and /Substance Abuse Services

 

            CEO/Area Director Betty Taylor requested the Board’s consideration regarding the

 

following proposed Resolution:

 

A RESOLUTION REGARDING STRUCTURE OF THE BOARD OF THE AREA

AUTHORITY FOR MENTAL HEALTH, DEVELOPMENTAL DISABILITIES

AND SUBSTANCE ABUSE SERVICES

WHEREAS, the Counties of Davie, Stokes and Forsyth (collectively the "Constituent Counties") are members of the multi-county area authority under Chapter 122C of the North Carolina General Statutes;

WHEREAS, CenterPoint Human Services ("CPHS") is a local management entity under Chapter 122C of the North Carolina General Statutes that serves the Constituent Counties pursuant to, among other things, a business plan proposed by CPHS under N.C. Gen. Stat. § 122C-115.2 and approved by the Constituent Counties (the "Business Plan");

WHEREAS, pursuant to Section 122C-118.1(a), each board of county commissioners within the area authority may appoint one of its commissioners to serve on the board of the area authority (the "Board");

WHEREAS, N.C. Gen. Stat. 122C-118.1(a) provides that the boards of county commissioners may also "have the option to appoint the members of the area board in a manner other than as required under this section by adopting a resolution to that effect;"

WHEREAS, Forsyth County currently appoints one (1) of its commissioners to serve on the Board and Stokes County currently appoints one (1) of its commissioners to serve on the Board;

WHEREAS, Davie County desires the flexibility provided in 122C-118.1 to appoint a commissioner, a county manager or assistant county manager to serve on the Board;

WHEREAS, the Board of Commissioners of Stokes County and the Board of Commissioners of Forsyth County have no objection the Board of Commissioners of Davie County having the flexibility of appointment as allowed under 122C-118.1.

NOW, THEREFORE, be it resolved by the Board of Commissioners for the County of Stokes as a constituent county served by CPHS, as follows:

1. The Davie County Board of Commissioners may appoint a commissioner, county manager, or assistant county manager to serve on the Board as permitted by N.C. Gen. Stat. §122C-118.1(a).

2. The amendment to the Business Plan to allow the Davie County Commissioners to appoint a member to the Board as provided herein is approved, and the LME is authorized to take reasonable steps to memorialize such amendment.

3.              This Resolution is effective upon its adoption.

Adopted this 23rd day of March 2009.

 

                                                                                Stokes County Board of Commissioners

_____________________________              _______________________________

J. Leon Inman - Chairman                             Jimmy Walker – Vice Chairman

 

_____________________________                           ______________________________

Ron Carroll - Commissioner                         Ernest Lankford - Commissioner    

 

____________________________                             

Stanley Smith - Commissioner

 

 

Attest:

 

__________________________________

Darlene M. Bullins – Clerk to the Board

 

Approved as to form:

 

See attached

______________________________

County Attorney Edward Powell

 

 

            CEO/Area Director Taylor noted that Davie County seeks to formalize the arrangement

 

in which the Davie County Manager sits on the CenterPoint Human Services Board as the

 

County’s ex officio member in lieu of a County Commissioner, which is allowed by statute. 

 

The attached joint resolution drafted by CenterPoint’s Attorney Jim Wall outlines Davie

 

County’s authorized ex officio representatives and authorizes CenterPoint to amend its Local

 

Business Plan to reflect the Resolution.  Davie County has requested that both Stokes and

 

Forsyth County Boards of Commissioners approve the proposed Resolution followed by final

 

approval by the Davie County Board of Commissioners.

 

            The Board discussed the proposed Resolution with CEO/Area Director Taylor.

 

            Commissioner Lankford suggested that the options for appointments to the Board

 

of Directors be uniform for all counties involved.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

the March 23rd Action Agenda.

           

Appointments – King Planning Board/Board of Adjustments – ETJ Vacancy

 

            Chairman Inman noted the vacancy on the King Planning Board ETJ appointment.

 

            Commissioner Smith nominated Richard Newsome.

           

There were no other nominations.

 

Appointments - Stokes County Nursing Home Community Advisory Committee

 

            Chairman Inman noted Ann Blaylock and Sylvia Gordon (correction of last name from

 

Gordan to Gordon) were nominated at the February 23rd meeting and that there were currently

 

4 vacancies remaining on the Nursing Home Community Advisory Committee. (Approval on

 

March 23, 2009 to correct the following:  Sylvia Gordon should be Sylvia Grogan)

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to appoint Ann Blaylock and Sylvia Gordon.

 

Commissioner Carroll seconded and the motion carried unanimously.

 

            There were no further nominations and two vacancies remain.

 

            (Approval on March 23, 2009 to rescind the appointment of Sylvia Gordon and appoint

 

Sylvia Grogan due to correction of last name)

 

Appointments - Stokes County Adult Care Homes Community Advisory Committee

 

            Chairman Inman noted that Carol Tilley and Zollie Smith were nominated at the

 

February 23rd meeting to serve on the Adult Care Homes Community Advisory Committee.

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to appoint Carol Tilley and Zollie Smith to the

 

Adult Care Homes Community Advisory Committee.  Commissioner Lankford seconded

 

and the motion carried unanimously.

 

Appointments - Stokes County Planning Board of Adjustments

 

            Chairman Inman noted that the following had been nominated at the February 23rd

 

meeting for consideration for the Stokes County Planning Board of Adjustments for three

 

regular members and one alternate:

 

·         Stephen Jessup

·         Jake Oakley

·         Carl Hill

·         Tim Flinchum

·         Marvin Cavanaugh

 

Commissioner Lankford moved to appoint the following to serve on the Stokes

 

County Planning Board of Adjustments:

·         Stephen Jessup – Regular member

·         Jake Oakley – Regular member

·         Carl Hill – Regular member

·         Tim Flinchum – Alternate member

 

Chairman Inman ruled that the motion dies for lack of a second.

 

Commissioner Smith moved to appoint the following to serve on the Stokes County

 

Planning Board of Adjustments:

 

·         Stephen Jessup – Regular member

·         Carl Hill – Regular member

·         Marvin Cavanaugh – Regular member

·         Tim Flinchum – Alternate member

 

Commissioner Carroll seconded the motion.  Commissioner Lankford stated that

 

he would be voting against the motion due to his recent motion, which he felt was valid.    

 

The motion carried (4-1) with Commissioner Lankford voting against the motion.

 

Appointment – Yadkin Valley Economic Development District, Inc – Board of Directors

 

            Chairman Inman noted that Vice Chairman Jimmy Walker (Commissioner

 

appointment) and Victoria Jessup (alternate appointment) were nominated at the February 23rd

 

meeting to serve on the YVEDDI – Board of Directors.

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to appoint Vice Chairman Walker and Victoria Jessup

 

to serve on the YVEDDI – Board of Directors.  Commissioner Lankford seconded and the

 

motion carried unanimously.

 

Proposed Capital Project Ordinance

 

            County Manager Bryan Steen presented the following proposed Capital Project

 

Ordinance, which is necessary for the purchase, site development, set up, and other related

 

expenses for PODS for the Nancy Reynolds Project:

 

Capital Project Ordinance

 

                BE IT ORDAINED by the Governing Body of the County of Stokes, North Carolina that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted:

 

                Section 1.  The project authorized is the construction of Nancy Reynolds Project PODs, site development and other related expenses to be paid for by loan proceeds

 

                Section 2.  The officers of this unit are hereby directed to proceed with the capital project within the budget contained herein.

 

                Section 3.  The following amounts are appropriated for the project:

 

                PODS & etc.                           400.5914.690                                     $1,060,376.00

 

                Section 4.  The following revenues are anticipated to be available to complete this project:

 

                Proceeds from financing         400.3831.002                                  $1,060,376.00

 

                Section 5.  The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements.

 

                Section 6.  Funds may be advanced from the General Fund for the purpose of making payments as due.

 

                Section 7.  The Finance Director is directed to report, on a quarterly basis, on the financial status of each project element in Section 3.

 

                Section 8.  The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this Board.

 

                Section 9.  Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Director for direction in carrying out this project

 

Adopted this _____ day of    , 2009

_____________________________                           _______________________________

J. Leon Inman - Chairman                                               Jimmy Walker – Vice Chairman

_____________________________                             ______________________________

Ron Carroll - Commissioner                                          Ernest Lankford - Commissioner

____________________________                             

Stanley Smith - Commissioner

 

Attest:

 

________________________________

Darlene M. Bullins – Clerk to the Board

 

            County Manager Steen stated that the County will own the PODS until the debt is paid

 

off, at which time, ownership of the PODS will be transferred to the Stokes County Board

 

of Education.  The Capital Project Ordinance must be approved before the purchase of the

 

PODS and to meet the Fiscal Control Act.

 

            The Board discussed the proposed Capital Project Ordinance.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item

 

on today’s Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Mental Health Coordinator Position

 

            County Manager Bryan Steen noted the resignation of the Mental Health Coordinator

 

and that CenterPoint had notified the County that funding for the position would not be

 

available after June 30, 2009.  The County has no funding allocated in this year’s budget.

 

            Manager Steen noted that he had spoken to the Health Director regarding placing

 

the duties of the position under the Public Health Educator.   The Public Health Educator

 

already provides information to several of the same organizations.   A grant is being pursued

 

from the Kate B. Reynolds Foundation, which will provide approximately 91% of the cost with

 

the County contributing approximately $6,000 annually for two years.   The Health Director is

 

revising the Public Health Educator’s job description and will forward to the Office of State

 

Personnel for consideration and upon approval forward to the Board of Health for approval.

 

            Manager Steen stated that coverage will be ongoing once the position is vacated.

 

            Chairman Inman opened discussion regarding the Mental Health Coordinator position.

 

            Vice Chairman Walker noted the following:

·         Supports the position, position fills a real need for county citizens who need the services

·         Want to see the position continued in some way

·         Funding request for fiscal year 2009-10 be incorporated into the fiscal year 2009-10 budget process

·         Do not feel comfortable committing funds for the upcoming fiscal year 2009-10 at this time

·         Would like to make sure that there is no lapse in coverage once the position is vacated

 

Commissioner Smith noted the following:

·         Will agree today that the position will exist in Stokes County’s next fiscal year budget

·         Will agree today to fund the county portion if the Kate B. Reynolds grant is awarded or placed in the Health Department

·         Will vote to be a part of the upcoming fiscal year 2009-10 budget, no matter which avenue for funding

 

Commissioner Carroll noted the following:

·         High priority position

·         Willing to commit County resources to fund for another year

·         Agree with Commissioner Smith to have the position in the upcoming fiscal year 2009-10 budget

Commissioner Lankford noted the following:

·         Hopes the position will be in the County’s next year budget, has also supported Mental Health

·         At this time, can’t commit to any position for the upcoming fiscal year

2009-10 budget

·         Must be able to review all revenues and expenditures before committing to any budget item

·         Must take into consideration today’s economic situation

 

Chairman Inman noted the following:

·         Very tough decision to make

·         Have always supported mental health and this position

·         Must see all revenues and expenses before making any commitment to fund the position

·         Can’t make a funding decision for next year’s budget today

 

Chairman Inman entertained a motion.

 

Commissioner Carroll moved that this Board commit to funding the Mental Health

 

Coordinator’s position for the 2009-10 fiscal year and to be operated under the jurisdiction

 

of the Health Department effective July 1, 2009.   Commissioner Smith seconded and the

 

motion failed 2-3 with Chairman Inman, Vice Chairman Walker and Commissioner Lankford

 

voting against the motion.

 

Proposed Capital Project Ordinance

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to approve the proposed Capital Project Ordinance

 

submitted at today’s meeting.  Commissioner Smith seconded and the motion carried

 

unanimously.

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6). 

 

Commissioner Smith moved to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6). 

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

The Board returned to the open session of the March 9th meeting.

 

Appointment – King Planning Board/Board of Adjustments – ETJ Vacancy

 

            Clerk Darlene Bullins notified the Board that an email had been received from the City

 

of King indicating that Norma Cox wished to be considered for appointment to the King

 

Planning Board – ETJ position.

 

            Commissioner Lankford nominated Norma Cox.

 

Volunteer Reception

 

            The Board had no issues with Monday, April 27th at 4:30 pm at Hanging Rock State

 

Park for the Volunteer Reception.

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Commissioner Smith moved to adjourn the meeting.  Vice Chairman Walker seconded

 

and the motion carried unanimously.

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman