) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) MARCH 9, 2009
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administration Building) located in Danbury, North Carolina
on Monday,
March 9, 2009 at 1:30 pm with the following members present:
Chairman J. Leon
Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Support
Services Supervisor Danny Stovall
Tax
Administrator Jake Oakley
Chairman J. Leon Inman called the meeting to
order.
Commissioner Lankford delivered the
invocation.
Chairman Inman opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the March 9, 2009
Agenda.
County Manager Bryan
Steen informed the Board that Operations Director David
Burge, Stokes County Schools, had notified the County on Friday
(03-06-09) that the PODS for
Nancy Reynolds Renovation Project had to be ordered this week;
therefore, a Capital Project
Ordinance would need to be approved by the Board of Commissioners
before the PODS could
be ordered. Manager Steen
requested to add “Proposed Capital Project Ordinance” to
the Discussion Agenda with option to move to the Action Agenda.
Vice Chairman Walker
requested to add a Closed Session regarding personnel to the
Agenda.
The Board had no
issues with adding the requests from Manager Steen and Vice
Chairman Walker.
Commissioner Lankford
moved to approve the March 9, 2009 Agenda as amended.
Vice Chairman Walker
seconded and the motion carried unanimously.
PUBLIC COMMENTS
The following spoke during public comments:
Principal Jimmy
Via
Stokes County
Early College High School
Principal Jimmy Via introduced himself to the Board of Commissioners
and notified the Board that he had been named the “Early College High School”
principal. Principal Via noted the
program is moving forward and students will be interviewed this week for the
program.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the Consent Agenda:
Minutes
Sheriff’s
Department – Budget Amendment #56
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #56.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.511 |
Equipment-Non Capital |
$22,264.00 |
$2,919.00 |
$25,183.00 |
|
|
Totals |
$22,264.00 |
$2,919.00 |
$25,183.00 |
This budget amendment is justified as follows:
To purchase rifles for Patrol Officers.
This will result in a net increase of $2,919.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be received
in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.411 |
Federal Fine &
Forfeitures |
$43,918.00 |
$2,919.00 |
$46,837.00 |
|
|
Totals |
$43,918.00 |
$2,919.00 |
$46,837.00 |
Sheriff’s
Department – Budget Amendment #57
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #57.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.260 |
Departmental Supplies |
$23,804.00 |
$129.00 |
$23,933.00 |
|
|
Totals |
$23,804.00 |
$129.00 |
$23,933.00 |
This budget amendment is justified as follows:
To purchase a 36-slot wood organizer.
This will result in a net increase of $129.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.413 |
State Fines &
Forfeitures |
$6,177.00 |
$129.00 |
$6,306.00 |
|
|
Totals |
6,177.00 |
$129.00 |
$6,306.00 |
Commissioner Smith moved to approve the
Consent Agenda as submitted.
Vice Chairman Walker seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
CenterPoint Human
Services - Update
CEO/Area Director Betty Taylor and Assistant Area Operations Director Ronda
Outlaw, CenterPoint, presented the mid-year Fiscal Year 2009 Report.
Director Outlaw presented the following:
|
Comparison of Unduplicated Consumers
Served |
|
1st Quarter |
2nd Quarter |
|
1st Quarter F/Y 2009
Consumers Served By Disability |
|
Fiscal Year 2009 |
Fiscal Year 2009 |
|
Disability |
|
865 |
775 |
|
MH |
|
663-76.6% |
582-75.1% |
|
DD |
|
94-10.9% |
87-11.2% |
|
SA |
|
24-2.8% |
27-3.5% |
|
MH/SA |
|
61-7.1% |
54-7% |
|
DD/SA |
|
2-0.2% |
2-0.3% |
|
DD/MH |
|
21-2.4% |
21-2.8% |
|
DD/MH/SA |
|
0-0% |
0-0% |
|
Diagnosis Pending |
|
0-0% |
2-0.3% |
·
·
Consumers served decreased by 90 – currently
monitoring to try to determine the decrease
·
Most consumers served are treated for a mental
health diagnosis
·
Slight increase of consumers with a substance abuse
diagnosis
·
DayMark had a ($74,292) loss from July 1, 2008-
December 31, 2008
·
DayMark discontinued operations in Stokes County as
of December 31, 2008
·
Consumers who were being seen by DayMark in Stokes
County are currently being seen at Daymark’s location in Winston Salem and
those with Medicaid have transferred over to PQA Health Services (a new
provider in Stokes County)
·
Working with Stokes County and DayMark to attempt
to reestablish a presence of DayMark in King
·
Mental Health Association will be providing
volunteers to provide support services for DayMark in King
·
The County will be allowing DayMark to use the
Southwest Service Center a couple of days a month
·
CenterPoint has been providing regional services in
Rockingham County since December 2008
·
Rockingham County has requested to formalize its
relationship with CenterPoint as its LME, merger is scheduled for May 2009
·
Once the merger is complete, Stokes County
residents will be able to access services in Rockingham County
·
Stokes County’s Allocation of Discretionary Dollars
for Fiscal Year 2008/09 = $398,820 which is based on input from the Stokes
County quarterly and budget meetings:
§ Monarch (DD) =
$166,029/42%
§ DayMark (Mental
Health) = $86,500/22%
§ Triumph (Mental
Health) = $116,000/29%
§ Old Vineyard
(Crisis) = $25,291/6%
§ Transportation
Program (Transportation) = $5,000/1%
·
Pharmaceuticals – Patient Assistance Program –
Provided $136, 244.84 worth of free pharmaceuticals and lab services to Stokes
County residents
·
Community Collaborations – CenterPoint staff
participated with 11 Stokes County community agencies and boards to address
services needs, support providers and consumers and build community connections
CEO/Area Director Betty Taylor presented the
following:
·
Inpatient Services – Old Vineyard Behavioral Health
§ Ten guaranteed
beds at Old Vineyard which can be utilized by Stokes County residents
§ Utilization
reduces wait time by law enforcement officers
§ Local inpatient
care benefits consumers and families
§ Stokes County
Utilization for fiscal year 2008 = $118,180.85 in which $95,890 was subsidized
by CenterPoint
§ Stokes County
Utilization for fiscal year 2009 (as of 02-28-09) = $147,979.00 in which
$131,118.00 was subsidized by CenterPoint
§ 43 consumers have
been served in fiscal year 2009
·
3-Party Contract for additional local inpatient
beds
§ Contract is
between Forsyth Medical Center, CenterPoint, and Department of Health and Human
Services
§ Very positive
impact for consumers, law enforcement, and families
§ Legislation
provided $4,469,000 for additional bed days last year
§ Additional funding
will provide 8 additional bed days per day
o
Fiscal Year 2009 = $750,000
o
Fiscal Year 2010= $1,859,500
o
Fiscal Year 2011= $1,859,500
·
CenterPoint has the first priority for use of the
additional bed days
·
Feels the system is in a more stable place than it
was a year ago, headed in the right direction, but CenterPoint has not reached
its destination yet
·
CenterPoint was awarded regional funding (Cross
Area Service Program or CASP) in August 2008 to provide services to Davie,
Forsyth, Stokes and Rockingham counties
§ Mobile Crisis
Management
§ Crisis/Discharge
Clinic
§ Telepsychiatry
·
Rockingham Merger
§ Rockingham County
Board of Commissioners approved its Resolution of Intent to join CenterPoint on
February 23, 2009, with final Resolution for Merger scheduled for consideration
on May 11, 2009
§ Merger will occur
July 1,2009
§ While it appears
that only approval by the CenterPoint Board of Directors and the Rockingham
County Board of Commissioners is required, CenterPoint is asking that Davie,
Forsyth, and Stokes approve Resolutions approving the merger
§ With the addition
of the Rockingham population of 92,056 to the current catchment area population
of 423,441, CenterPoint catchment area will total 515,000. With a population base of more than 500,000
CenterPoint is well positioned to implement a Medicaid waiver, the direction
supported by the Legislature for services
§ Stokes County
residents may find it more convenient to access services in Rockingham County
and Rockingham providers currently offer some services not currently available
within CenterPoint’s 3-county area
§ The synergy of
Davie, Forsyth, Rockingham and Stokes counties working together to regionally
meet the needs of its citizens will be a positive for all needing care
CEO/Area Director Taylor expressed her
appreciation to the Board for their continued
support. CEO/area Director
Taylor requested the Board’s consideration regarding the Proposed
Resolution – Regarding Structure of the Board of the Area Authority for
Mental Health,
Developmental Disabilities and Substance Abuse Services, which is on
today’s Discussion
Agenda.
Chairman Inman, on behalf of the Board,
expressed appreciation to Director Taylor
and Director Outlaw for their presentations.
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen introduced the following new Department Heads:
·
Mr. Alan Wood – New Economic Development Director
·
Mr. Gene Isbell – New Veteran Services Officer
Mr. Isbell expressed his appreciation for the
opportunity to serve the Veterans
in Stokes County.
Mr. Wood expressed his
appreciation for the opportunity and looks forward to working
with the Board.
County Manager Steen
noted that county personnel met with Architect Perry Peterson
to discuss the proposed EMS Facility last Friday afternoon. Manager Steen presented
Board members with a copy of the revised plans for their review and
noted the revised
plans would be on the March 23rd Discussion Agenda.
The Board discussed
the following minor changes that had been incorporated into the
revised plans:
·
Reduced the kitchen area and bathroom by one foot
to make the storage area larger (changed from 4 ft wide to 6 ½ ft wide)
·
Replaced a window in the bay area with a door
·
Changes were suggestions from EMS Director Monty
Stevens
Mr. Stovall noted the Board would need to
decide if the bay access would be off
Chestnut Grove Road or the private side road.
Mr. Peterson needs an
approved plan so that mechanical, electrical, and plumbing
contractors can get started on their plans.
Mr. Stovall noted that
surveyors are scheduled to complete the two-foot contour plan
this week.
Vice Chairman Walker
requested if there needs to be any additional bed space
for individuals who may be at the location for training.
Chairman Inman, with
full consent of the Board, directed the Clerk to place
the item on the Discussion Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Tax
Administration Report – February 2009
Tax Administrator Jake Oakley presented the
following informational data:
|
Fiscal
Year 2008-09 |
Budget Amt |
Collected
Amt |
Over |
Under |
|
|
|
|
Budget |
Budget |
|
County
Regular & Motor Vehicles |
$(19,053,616.00) |
$17,682,622.96 |
|
$1,370,993.04 |
|
|
|
|
|
|
|
Prior
Taxes 1991-2007 Tax Years |
|
|
|
|
|
County
Regular & Motor Vehicles |
$ 700,000.00 |
$ 555,054.18 |
|
$ 144,945.82 |
|
EMS
Collections |
|
|
|
|
|
Total
Collected (02-1-09/02-28-09) |
$ 7,580.68 |
|
|
|
|
Total
Collected (07-1-08/06-30-09) |
$ 44,609.12 |
|
|
|
|
Delinquent
accounts received from EMS (02-01-09/02-28-09) = none |
|
|
|
|
|
Personal
Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
02-01-09/02-28-09 |
2 |
$16,826 |
$134.27 |
|
|
|
|
|
|
Business
Personal Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
02-01-09/02-28-09 |
0 |
$00.00 |
$00.00 |
|
Motor
Vehicle Release Report |
Accounts |
Total Value |
|
Audit Dates |
|
|
|
02-01-09/02-28-09 |
52 |
$2,727.53 |
|
|
|
|
|
Motor
Vehicle Refund Report |
Accounts |
Total Value |
|
Audit Dates |
|
|
|
02-01-09/02-28-09 |
7 |
$228.16 |
|
|
|
|
|
Number
billed for February 2009 |
3602 |
|
|
Garnishment Totals |
|
|
|
|
Totals |
Original
Levy |
|
Month |
Accounts |
Amount
|
|
F/Y
07-08 (7-01/6-30-09) |
1547 |
$ 585,042.84 |
|
F/Y
08-09 (July-Jan. 09) |
1217 |
$337,430.37 |
|
February
2009 |
263 |
$38,799.61 |
|
Totals |
3027 |
$961,272.82 |
|
Real
and Personal Property Releases Less |
|
|
|
than
$100–Feb. 09- Per NCGS105-381 (b) |
|
|
|
Jennifer Lynn Bullins |
08A692800685452 |
$25.11 |
|
Robert Hanson |
08A155891445.09 |
$19.95 |
|
Amy Miller |
08A155928310.07 |
$6.00 |
|
Total Amount |
|
$51.06 |
|
Real
and Personal Property Refunds Less |
|
|
|
than
$100–Feb. 2009–per NCGS 105-381(b) |
|
|
|
Estate of Robert C Bradley |
08A597419609587 |
$4.66 |
|
|
07A597419609587 |
$4.66 |
|
|
06A597419609587 |
$4.59 |
|
W. Harold Boles |
08A597415721924 |
$72.49 |
|
|
07A597415721924 |
$72.49 |
|
|
06A597415721924 |
$71.40 |
|
|
05A2005002254 |
$71.40 |
|
|
04A2004002284 |
$65.66 |
|
Barbara Collins |
08A598900240408 |
$43.23 |
|
|
07A598900240408 |
$43.23 |
|
|
06A598900240408 |
$42.58 |
|
|
05A2005005387 |
$42.58 |
|
|
04A2004005384 |
$20.28 |
|
Totals |
|
$559.25 |
Tax Administrator Oakley presented the
following Real and Personal Property Releases
(February 2009) which are more than $100 for the Board’s consideration:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100–Feb. 09-Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
John
Phillip Abbot |
08A697101451309 |
$305.50 |
House
damaged by fire in 09-2007 |
|
Donald
Ray Stewart |
08A691404634448 |
$1,863.33 |
Parcel
double billed |
|
Rebecca
Cain |
08A155923335.09.2 |
$289.24 |
Single
wide mobile home listed/taxed in another county |
|
Angela
Bowman |
08A691800400608 |
$166.92 |
Acreage
correction |
|
|
|
$2,624.99 |
|
Tax Administrator Oakley presented the
following Real and Personal Property Refund
(February 2009) which is more than $100 for the Board’s consideration:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100–Feb. 09-Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Angela
Bowman |
07A691800400608 |
$166.92 |
Acreage correction |
|
|
06A691800400608 |
$164.41 |
Acreage correction |
|
|
05A2005002526 |
$164.41 |
Acreage correction |
|
|
04A2004002550 |
$114.72 |
Acreage
correction |
|
|
|
$610.46 |
|
Tax Administrator Oakley presented the following
EMS Delinquent Release Report
(February 2009) for the Board’s consideration:
|
Date
of |
Call |
|
|
|
Service |
Number |
Amount |
Reason |
|
10-28-2000 |
4269 |
$241.00 |
BK
7 |
|
08-23-2007 |
704865 |
$91.45 |
Deceased |
|
Total |
|
$332.45 |
|
Commissioner Lankford reiterated the need for
the County Manager and EMS Director
to make sure the County stays very current with EMS billing in order to
eliminate having to
release delinquent accounts.
Tax Administrator
Oakley presented the following appeal:
·
Appeal from Douglas Nelson Moorefield
·
Appealing the assigned value of $21,270 for a 2008
Nissan Frontier Truck
·
Mr. Moorefield is requesting a reduction to
$16,922.33 per bill of sale (a $2500 Rebate was given to Mr. Moorefield by the
dealership)
·
NADA Guide suggests a $21,500 value which is within
the price range of TEC values of $21,720 normally listed for the vehicle
·
TEC is the Motor Vehicle Pricing Schedule adopted
by the Board of Commissioners
Tax Administrator Oakley recommended that the
Board of Commissioners deny the
appeal and uphold the assigned value of $21,270.
Tax Administrator
Oakley noted that the Tax Department is keeping in contact with
TEC to see if a revised pricing guide will be issued due to the current
market and economic
situation. If a revised pricing
guide is issued, it will be presented to the Board immediately for
consideration.
The Board discussed
the appeal from Mr. Moorefield.
Chairman Inman
directed the Clerk to place the Releases and Refunds over $100,
EMS Delinquent Releases, and Appeal Request on the March 23rd
Consent Agenda.
Tax Administrator
Oakley reiterated the Tax Department is continuously working with
taxpayers by establishing monthly payments if the taxpayer is unable to
pay the full amount
due and that the Tax Department is always available to talk to any
taxpayer regarding their
revaluation.
Vice Chairman Walker
noted that he had received positive feedback from taxpayers
who had contacted the Tax Department regarding their revaluation.
Cost
Allocation Plan – Proposals
Finance Director Julia
Edwards presented the following Cost Allocation Plan proposals:
§ Stokes County has
worked with the Consultant who would be Stokes County’s MGT representative
§ No issues with the
quality of work with the consultant in the past
§ Proposed fee for
three year contract = $4,500 annually
The Board
discussed the proposals with Finance Director Edwards.
Commissioner
Lankford suggested contacting each company to see if the submitted
proposal is their lowest cost.
Chairman Inman, with
full consent of the Board, directed Finance Director Edwards to
contact each company regarding their proposed cost.
Chairman Inman
directed the clerk to place the item on the March 23rd Action
Agenda.
Policy for
Fire Service District and Fire Commission and Use of Service District Funds
Commissioner Carroll
requested the Board consider the Renewal of the
Fire Service District and Fire Commission and Use of Service District
Funds Policy which
was adopted August 25, 2008 due to the following policy guidelines:
This
document, along with any modifications or amendments made in accordance with
Part IX, shall be the policy of the Stokes County Board of Commissioners during
the term of the Board that adopted it.
To remain in effect, this policy must be renewed by each newly
constituted Board within 90 days following the seating of new members on the
first Monday in December of every even-numbered year.
Commissioner Carroll
noted that there was some confusion in Section X pertaining to
the policy being renewed by a newly constituted Board.
Commissioner Carroll stated that once the
policy was renewed by the Board, he
would like to propose an amendment to Section X for clarification along
with some other
minor amendments to the policy.
Commissioner Carroll
noted that he had not received any comments, complaints, etc.
regarding the policy.
The Board discussed
the renewal of the policy.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the item
on the March 23rd Consent Agenda.
Proposed
Courtroom “C” Renovation Project
Support Service
Supervisor Danny Stovall presented drawings pertaining to the
following proposed Courtroom “C” renovations:
Courtroom C
Attorney/Client
Conference Room
Vacant Offices outside
Courtroom
Judges Chambers
Office Space/Storage
Area
Veterans Office
Domestic Violence
Hallway Double Doors
· Add security card system
The Board discussed
the Courtroom “C” Renovation Project with Mr. Stovall.
Vice Chairman Walker
confirmed with Mr. Stovall that all parties concerned had
been contacted and had no issues with the proposed renovations and
relocations.
The Board had no
issues with the proposed Courtroom “C” renovations submitted by
Mr. Stovall.
County Manager Bryan
Steen noted the additional space for the Veteran’s Office and
that there would be cost savings regarding the installation of secured
doors.
Mr. Stovall noted that
he would submit cost proposals for the construction drawings at
the March 23rd meeting.
Space Request
– Clerk of Superior Court
County Manager Bryan
Steen presented the following request from Clerk of Superior
Court Jason Tuttle:
Manager Steen had no issues with Clerk
Tuttle’s request.
Chairman Inman directed the Clerk to place the
item on the March 23rd Agenda.
Forsyth
Technical Community College- Temporary Facility
Dr. Gary Green,
President -Forsyth Technical Community College, presented the
following information and request:
Vice Chairman Walker noted the following:
·
Does not want the purchase of PODS to hinder
getting a stand alone community college facility
·
Feels a community college is very essential for
economic development in the county
·
Need for a plan B in the event the Meadows Property
proves not to be suitable for a stand alone community college and possibly even
a plan C
·
Consider construction of a building instead of
purchasing the PODS so that it could be use after a permanent community college
facility is available
Dr. Green noted a recent meeting with Senator
Don East, House Representative Bryan
Holloway, and Chairman Inman pertaining to legislative appropriation
for planning funding
for a stand-alone community college in Stokes County. Dr. Green stated that he had drafted a
letter to Senator Linda Garrou, Chair of Senate Appropriation
Committee, requesting her
support. Senator East and
Representative Holloway will introduce legislation requesting
planning funding for a stand-alone community college facility in Stokes
County.
Commissioner Carroll
requested information regarding state allocation funding
from Dr. Stewart Hobbs, who was in attendance for the meeting.
Dr. Hobbs noted that
the grant in the amount of $1.5 million dollars has been approved
by the State, but will not know if this year’s appropriation is
approved until the State budget is
adopted. Dr. Hobbs also noted
that school administration had sent correspondence to state
representatives requesting continued funding for the Learn and Earn
Program and that the
school administration had to move forward with the intentions of having
Early College High
School.
Commissioner Smith
noted the need for the existing wastewater treatment plant at the
Meadows property to be evaluated for possible reactivation.
Dr. Green reiterated
the best option for all parties involved would be the purchase of
PODS for temporary placement of the Early College High School on the
Government Center
Complex, which could provide high speed internet along with all other
needed utilities.
Vice Chairman Walker
requested additional information regarding the time frame for
purchasing the PODS.
Operations Director
David Burge, who was also in attendance for the meeting, noted
that the PODS would need to be ordered immediately after the next Board
meeting in order to
allow for the 8-10 week delivery time and set up.
Dr. Green reiterated
that everything would have to be finished by the first of August.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the
item on the March 23rd Discussion Agenda with option to move
to Action Agenda.
Economic
Development Commission – Proposed Rules of Procedures
County Manager Bryan
Steen presented the Rules of Procedures submitted by the
Economic Development Commission for the Board’s consideration.
County Manager Steen
noted the following items that the Economic Development
Commission had unanimously agreed to revise:
§ Add
the following at the end of the sentence – (minimum of quarterly).
The Board discussed
the following areas:
ESTABLISHMENT OF ECONOMIC DEVELOPMENT COMMISSION
There is hereby created and established
the "Stokes County
Economic Development Commission" hereinafter referred to as the "Commission",
composed of at least seven (7) members including the Chairman of the Board of
Commissioners and other members appointed by the Stokes County Board of Commissioners.
The Chairman may appoint committees to investigate particular matters or undertake other assignments within the responsibility of the Commission. The Chairman shall be responsible for the preparation of the charge of the committee, subject to the approval of the Commission, and shall make all appointments to the committee, subject to the approval of the Commission. The Chairman shall be an ex officio member with full voting privileges of all committees.
Vice Chairman Walker
expressed concerns with the appointment of a member of
the Board of Commissioners having to be the Chairman, the cancellation
of a meeting when
there is no business to come before the Board, and the EDC Chairman
having to be on all
committees. Vice Chairman Walker
suggested that the Board of Commissioners’ appointment
be open to any member who has an interest in Economic Development with
no reflection
to Chairman Inman’s current appointment to the EDC.
Commissioner Smith
agreed with Vice Chairman Walker regarding the Board of
Commissioners’ appointment.
Commissioners Lankford and Carroll had no
issues with the Chairman being the Board
appointment. Commissioner
Lankford noted that he was ready to approve the Rules of
Procedures submitted by the EDC.
Commissioner Carroll
noted that meetings should be postponed instead of cancelled and
questioned the Board of Commissioners approving Rules of Procedures
that have been
developed and adopted by the Economic Development Commission. Vice Chairman Walker
also expressed concerns with the Board of Commissioners approving the
EDC Rules of
Procedure.
Chairman Inman
suggested the following revisions:
ESTABLISHMENT OF ECONOMIC DEVELOPMENT COMMISSION
There is hereby created and established
the "Stokes County
Economic Development Commission" hereinafter referred to as the "Commission",
composed of at least seven (7) members including one Commissioner appointed by the Board of Commissioners and
other members appointed
by the Stokes County Board of Commissioners.
The Chairman may appoint committees
to investigate particular matters or undertake other assignments within the
responsibility of the Commission. The Chairman shall be responsible for the
preparation of the charge of the committee, subject to the approval of the
Commission, and shall make all appointments to the committee, subject to the
approval of the Commission. (Delete - The Chairman shall be an ex
officio member with full voting privileges of all committees.
The Board unanimously agreed to the revisions suggested by Chairman Inman.
Chairman Inman directed the Clerk to submit the revisions to the EDC for
consideration.
CenterPoint
Human Services – Proposed Resolution Regarding Structure of the Board of the
Area Authority for Mental Health, Developmental Disabilities and /Substance
Abuse Services
CEO/Area Director
Betty Taylor requested the Board’s consideration regarding the
following proposed Resolution:
A RESOLUTION REGARDING STRUCTURE OF THE
BOARD OF THE AREA
AUTHORITY
FOR MENTAL HEALTH, DEVELOPMENTAL DISABILITIES
AND SUBSTANCE ABUSE SERVICES
WHEREAS, the Counties of Davie, Stokes and Forsyth (collectively the "Constituent Counties") are members of the multi-county area authority under Chapter 122C of the North Carolina General Statutes;
WHEREAS, CenterPoint Human Services ("CPHS") is a local management entity under Chapter 122C of the North Carolina General Statutes that serves the Constituent Counties pursuant to, among other things, a business plan proposed by CPHS under N.C. Gen. Stat. § 122C-115.2 and approved by the Constituent Counties (the "Business Plan");
WHEREAS, pursuant to Section 122C-118.1(a), each board of county commissioners within the area authority may appoint one of its commissioners to serve on the board of the area authority (the "Board");
WHEREAS, N.C. Gen. Stat. 122C-118.1(a) provides that the boards of county commissioners may also "have the option to appoint the members of the area board in a manner other than as required under this section by adopting a resolution to that effect;"
WHEREAS, Forsyth County currently appoints one (1) of its commissioners to serve on the Board and Stokes County currently appoints one (1) of its commissioners to serve on the Board;
WHEREAS, Davie County desires the flexibility provided in 122C-118.1 to appoint a commissioner, a county manager or assistant county manager to serve on the Board;
WHEREAS, the Board of Commissioners of Stokes County and the Board of Commissioners of Forsyth County have no objection the Board of Commissioners of Davie County having the flexibility of appointment as allowed under 122C-118.1.
NOW, THEREFORE, be it resolved by the Board of Commissioners for the County of Stokes as a constituent county served by CPHS, as follows:
1. The
Davie County Board of Commissioners may appoint a commissioner, county manager,
or assistant county manager to serve on the Board as permitted by N.C. Gen. Stat.
§122C-118.1(a).
2. The amendment to the
Business Plan to allow the Davie County Commissioners
to appoint a member to the Board as provided herein is approved, and the LME is
authorized to take reasonable steps to memorialize such amendment.
3.
This Resolution is effective upon its
adoption.
Adopted this 23rd day
of March 2009.
Stokes County Board of Commissioners
_____________________________ _______________________________
J. Leon Inman - Chairman Jimmy Walker – Vice Chairman
_____________________________ ______________________________
____________________________
Attest:
__________________________________
Darlene M. Bullins – Clerk
to the Board
Approved as to form:
See attached
______________________________
County Attorney Edward Powell
CEO/Area Director
Taylor noted that Davie County seeks to formalize the arrangement
in which the Davie County Manager sits on the CenterPoint Human Services
Board as the
County’s ex officio member in lieu of a County Commissioner, which is
allowed by statute.
The attached joint resolution drafted by CenterPoint’s Attorney Jim
Wall outlines Davie
County’s authorized ex officio representatives and authorizes
CenterPoint to amend its Local
Business Plan to reflect the Resolution. Davie County has requested that both Stokes
and
Forsyth County Boards of Commissioners approve the proposed Resolution
followed by final
approval by the Davie County Board of Commissioners.
The Board discussed
the proposed Resolution with CEO/Area Director Taylor.
Commissioner Lankford
suggested that the options for appointments to the Board
of Directors be uniform for all counties involved.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the item on
the March 23rd Action Agenda.
Appointments
– King Planning Board/Board of Adjustments – ETJ Vacancy
Chairman Inman noted
the vacancy on the King Planning Board ETJ appointment.
Commissioner Smith
nominated Richard Newsome.
There were no other nominations.
Appointments
- Stokes County Nursing Home Community Advisory Committee
Chairman
Inman noted Ann Blaylock and Sylvia Gordon (correction of last name from
Gordan to Gordon) were nominated at the February 23rd
meeting and that there were currently
4 vacancies remaining on the Nursing Home Community Advisory Committee.
(Approval on
March 23, 2009 to correct the following: Sylvia Gordon should be Sylvia Grogan)
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to appoint Ann Blaylock and Sylvia Gordon.
Commissioner Carroll seconded and the motion carried unanimously.
There were no further
nominations and two vacancies remain.
(Approval on March 23,
2009 to rescind the appointment of Sylvia Gordon and appoint
Sylvia Grogan due to correction of last name)
Appointments
- Stokes County Adult Care Homes Community Advisory Committee
Chairman Inman noted
that Carol Tilley and Zollie Smith were nominated at the
February 23rd meeting to serve on the Adult Care Homes
Community Advisory Committee.
Chairman Inman
entertained a motion.
Commissioner Smith
moved to appoint Carol Tilley and Zollie Smith to the
Adult Care Homes Community Advisory Committee. Commissioner Lankford seconded
and the motion carried unanimously.
Appointments
- Stokes County Planning Board of Adjustments
Chairman Inman noted
that the following had been nominated at the February 23rd
meeting for consideration for the Stokes County Planning Board of
Adjustments for three
regular members and one alternate:
·
Stephen Jessup
·
Jake Oakley
·
Carl Hill
·
Tim Flinchum
·
Marvin Cavanaugh
Commissioner Lankford moved to appoint the
following to serve on the Stokes
County Planning Board of Adjustments:
·
Stephen Jessup – Regular member
·
Jake Oakley – Regular member
·
Carl Hill – Regular member
·
Tim Flinchum – Alternate member
Chairman Inman ruled that the motion dies for
lack of a second.
Commissioner Smith moved to appoint the
following to serve on the Stokes County
Planning Board of Adjustments:
·
Stephen Jessup – Regular member
·
Carl Hill – Regular member
·
Marvin Cavanaugh – Regular member
·
Tim Flinchum – Alternate member
Commissioner Carroll seconded the motion. Commissioner Lankford stated that
he would be voting against the motion due to his recent motion, which
he felt was valid.
The motion carried (4-1) with Commissioner Lankford voting against the
motion.
Appointment –
Yadkin Valley Economic Development District, Inc – Board of Directors
Chairman Inman noted
that Vice Chairman Jimmy Walker (Commissioner
appointment) and Victoria Jessup (alternate appointment) were nominated
at the February 23rd
meeting to serve on the YVEDDI – Board of Directors.
Chairman Inman
entertained a motion.
Commissioner Smith
moved to appoint Vice Chairman Walker and Victoria Jessup
to serve on the YVEDDI – Board of Directors. Commissioner Lankford seconded and the
motion carried unanimously.
Proposed
Capital Project Ordinance
County Manager Bryan
Steen presented the following proposed Capital Project
Ordinance, which is necessary for the purchase, site development, set
up, and other related
expenses for PODS for the Nancy Reynolds Project:
Capital
Project Ordinance
BE IT ORDAINED by the Governing Body of the
County of Stokes, North Carolina that, pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina, the following capital project
ordinance is hereby adopted:
Section 1.
The project authorized is the construction of Nancy Reynolds Project
PODs, site development and other related expenses to be paid for by loan
proceeds
Section 2.
The officers of this unit are hereby directed to proceed with the
capital project within the budget contained herein.
Section 3.
The following amounts are appropriated for the project:
PODS & etc. 400.5914.690 $1,060,376.00
Section 4.
The following revenues are anticipated to be available to complete this
project:
Proceeds from financing 400.3831.002 $1,060,376.00
Section 5.
The Finance Director is hereby directed to maintain within the Capital
Project Fund sufficient specific detailed accounting records to satisfy the
requirements.
Section 6.
Funds may be advanced from the General Fund for the purpose of making
payments as due.
Section 7.
The Finance Director is directed to report, on a quarterly basis, on the
financial status of each project element in Section 3.
Section 8.
The Budget Officer is directed to include a detailed analysis of past
and future costs and revenues on this capital project in every budget
submission made to this Board.
Section 9.
Copies of this capital project ordinance shall be furnished to the Clerk
to the Governing Board, and to the Budget Officer and the Finance Director for
direction in carrying out this project
_____________________________ _______________________________
J. Leon Inman - Chairman Jimmy Walker – Vice Chairman
_____________________________ ______________________________
____________________________
Attest:
________________________________
Darlene M. Bullins – Clerk
to the Board
County Manager Steen stated that the County will own the PODS until the debt is paid
off, at which time, ownership of the PODS will be transferred to the Stokes County Board
of Education. The Capital Project Ordinance must be approved before the purchase of the
PODS and to meet the Fiscal Control Act.
The Board discussed the proposed Capital Project Ordinance.
Chairman Inman, with full consent of the Board, directed the Clerk to place the item
on today’s Action Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Mental Health
Coordinator Position
County Manager Bryan
Steen noted the resignation of the Mental Health Coordinator
and that CenterPoint had notified the County that funding for the position
would not be
available after June 30, 2009.
The County has no funding allocated in this year’s budget.
Manager Steen noted
that he had spoken to the Health Director regarding placing
the duties of the position under the Public Health Educator. The Public Health Educator
already provides information to several of the same organizations. A grant is being pursued
from the Kate B. Reynolds Foundation, which will provide approximately
91% of the cost with
the County contributing approximately $6,000 annually for two
years. The Health Director is
revising the Public Health Educator’s job description and will forward
to the Office of State
Personnel for consideration and upon approval forward to the Board of
Health for approval.
Manager Steen stated
that coverage will be ongoing once the position is vacated.
Chairman Inman opened
discussion regarding the Mental Health Coordinator position.
Vice Chairman Walker
noted the following:
·
Supports the position, position fills a real need
for county citizens who need the services
·
Want to see the position continued in some way
·
Funding request for fiscal year 2009-10 be
incorporated into the fiscal year 2009-10 budget process
·
Do not feel comfortable committing funds for the
upcoming fiscal year 2009-10 at this time
·
Would like to make sure that there is no lapse in
coverage once the position is vacated
Commissioner Smith noted the following:
·
Will agree today that the position will exist in
Stokes County’s next fiscal year budget
·
Will agree today to fund the county portion if the
Kate B. Reynolds grant is awarded or placed in the Health Department
·
Will vote to be a part of the upcoming fiscal year
2009-10 budget, no matter which avenue for funding
Commissioner Carroll noted the following:
·
High priority position
·
Willing to commit County resources to fund for
another year
·
Agree with Commissioner Smith to have the position
in the upcoming fiscal year 2009-10 budget
Commissioner Lankford noted the following:
·
Hopes the position will be in the County’s next
year budget, has also supported Mental Health
·
At this time, can’t commit to any position for the
upcoming fiscal year
2009-10 budget
·
Must be able to review all revenues and
expenditures before committing to any budget item
·
Must take into consideration today’s economic
situation
Chairman Inman noted the following:
·
Very tough decision to make
·
Have always supported mental health and this
position
·
Must see all revenues and expenses before making
any commitment to fund the position
·
Can’t make a funding decision for next year’s
budget today
Chairman Inman entertained a motion.
Commissioner Carroll moved that this Board
commit to funding the Mental Health
Coordinator’s position for the 2009-10 fiscal year and to be operated
under the jurisdiction
of the Health Department effective July 1, 2009. Commissioner Smith seconded and the
motion failed 2-3 with Chairman Inman, Vice Chairman Walker and
Commissioner Lankford
voting against the motion.
Proposed
Capital Project Ordinance
Chairman Inman entertained
a motion.
Commissioner Lankford
moved to approve the proposed Capital Project Ordinance
submitted at today’s meeting.
Commissioner Smith seconded and the motion carried
unanimously.
Closed
Session
Chairman Inman
entertained a motion to enter into closed session for the following:
· To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).
Commissioner Smith moved to enter into closed
session for the following:
· To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).
Vice Chairman Walker seconded and the motion
carried unanimously.
The Board returned to the open session of the
March 9th meeting.
Appointment –
King Planning Board/Board of Adjustments – ETJ Vacancy
Clerk Darlene Bullins
notified the Board that an email had been received from the City
of King indicating that Norma Cox wished to be considered for
appointment to the King
Planning Board – ETJ position.
Commissioner Lankford
nominated Norma Cox.
Volunteer
Reception
The Board had no
issues with Monday, April 27th at 4:30 pm at Hanging Rock State
Park for the Volunteer Reception.
Adjournment
There being no further business to come before
the Board, Chairman Inman entertained
a motion to adjourn the meeting.
Commissioner Smith moved to adjourn the
meeting. Vice Chairman Walker seconded
and the motion carried unanimously.
_________________________
_____________________________
Darlene M.
Bullins
J. Leon Inman
Clerk to the Board Chairman