) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) FEBRUARY 23, 2009
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administration Building) located in Danbury, North Carolina
on Monday,
February 23, 2009 at 6:00 pm with the following members present:
Chairman J. Leon
Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Support
Services Supervisor Danny Stovall
Public
Works Director Mark Delehant
Chairman J. Leon Inman called the meeting to
order.
Commissioner Smith delivered the invocation.
Chairman Inman opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the February 23, 2009
Agenda.
Commissioner Lankford
moved to approve the February 23, 2009 Agenda as submitted.
Vice Chairman Walker
seconded and the motion carried unanimously.
PUBLIC COMMENTS
The following spoke during public comments:
Ms. Jennifer
Martin
735 Dodson Drive
Walnut Cove, NC 27052
Re: Schools
Ms. Martin spoke on behalf of Southeastern Middle School. Ms. Martin expressed appreciation to
Commissioner Carroll for his recent visit to Southeastern Middle School and to
Chairman Inman for his quick response to an email. Ms. Martin reiterated the need to not forget
Southeastern Middle School. Ms. Martin
spoke on the unsafe conditions at Southeastern and noted that the facilities do
not create an environment where the students are best able to learn. Ms. Martin stated renovations to the school
would not require PODS and could be “shovel ready” for stimulus funding. Ms. Martin concluded that any funding
available for Southeastern would be greatly appreciated.
Ms. Kimble
McEachern
610 School Street
Walnut Cove, NC 27052
Re: Schools
Ms. McEachern yielded her time to Ms. Martin.
Mr. Mike Rogers
1695 Greenfield Street
Walnut Cove, NC 27052
Re: Schools
Mr. Rogers, Chairman of the Southeastern Middle School Athletic
Boosters, echoed
Ms. Martin’s comments. Mr. Rogers noted that there were huge issues
with falling ceiling tiles at the school, students not being able to use
particular restrooms if it rains, and that recently he had observed for the
first time ever an inside basketball game stopped due to rain. Mr. Rogers, who stated he has a civil
engineering background, noted that the school had structural issues and some of
the walls are separating. Mr. Rogers
stated that the community just wants a safe learning environment for the kids
to participate in and a facility that the county can be proud of.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the Consent Agenda:
Minutes
Superior Court –
Budget Amendment #53
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #53.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Superior Court |
|
|
|
|
100.4160.511 |
Equipment-Non Capitalized |
$2,000.00 |
$390.00 |
$2,390.00 |
|
|
|
$2,000.00 |
$390.00 |
$2,390.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4160.000 |
Superior Court |
$19,387.00 |
$(390.00) |
$18,997.00 |
|
201.9810.000 |
Transfer to General Fund |
$388,785.00 |
$390.00 |
$389,175.00 |
|
|
Totals |
$408,172.00 |
$00.00 |
$408,172.00 |
This budget amendment is justified as follows:
To transfer funds from Capital Reserve Fund to
purchase office furniture for the Clerk of Court’s offices.
This will result in a net increase of $390.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3982.960 |
Transfer from Capital
Reserve Fund |
$228,785.00 |
$390.00 |
$229,175.00 |
|
|
Totals |
$228,785.00 |
$390.00 |
$229,175.00 |
Regional Sewer
Fund – Budget Amendment #54
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #54.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Regional Sewer Fund |
|
|
|
|
501.7140.510 |
Equipment |
$00.00 |
$3,842.00 |
$3,842.00 |
|
|
Totals |
$00.00 |
$3,842.00 |
$3,842.00 |
This budget amendment is justified as follows:
To appropriate funds to purchase a Spectro w/o
battery pack and the necessary apparatus/equipment for the testing of water
required by the State.
This will result in a net increase of $3,842.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
501.3714.630 |
Sewer Fees |
$166,070.00 |
$3,842.00 |
$169,912.00 |
|
|
Totals |
$166,070.00 |
$3,842.00 |
$169,912.00 |
Vice
Chairman Walker requested additional information regarding whether the County
could possibly borrow the testing equipment instead
of having to purchase the equipment.
Public Works Director Mark Delehant noted that the
equipment must be calibrated and once it
is set up and calibrated, it should not be moved in
order to obtain accurate data. Director
Delehant also noted that the equipment is being
purchased at the request of a new State
inspector.
The current contractor who performs the water test stated that the
County would be
responsible for purchasing the equipment. The
testing will be done by Director Delehant once
he completes his certification.
Tax
Administration Report – January 2009
Tax Administrator Jake Oakley submitted the
following Real and Personal Property
Releases (January 2009) which are more than $100 at the February 9th
meeting, with a request
for action by the Board of Commissioners at the February 23rd
meeting:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100–January 09-Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Doris
Fritts |
08A691401058421 |
$334.50 |
Approval
of Late Elderly Exemption |
|
Shelly
Conner |
08A155928458.09 |
$106.22 |
Owned
by another taxpayer |
|
|
|
$440.72 |
|
Tax Administrator Jake Oakley submitted the
following EMS Delinquent Release
Report (January 2009) at the February 9th meeting, with a
request for action by the Board of
Commissioners at the February 23rd meeting:
|
|
Call |
|
|
|
Name |
Number |
Amount |
Reason |
|
April
Smith |
201512 |
$
464.87 |
Deceased-no
estate |
|
April
Smith |
201515 |
$
486.75 |
Deceased-no
estate |
|
April
Smith |
203158 |
$
410.17 |
Deceased-no
estate |
|
Total |
|
1,361.79 |
|
Vice Chairman Walker moved to approve the
Consent Agenda as submitted.
Commissioner Smith seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
YVEDDI – Purchase
of New Headquarters Facility
Mr. Jack Koontz, Chairman of the YVEDDI Facilities Committee, presented the
following information and power point presentation regarding the relocation of the YVEDDI
District Office:
· YVEDDI has been paying $30,000 a year for their location in an old school building which has several problems, some of which were thought to be making employees sick
· YVEDDI recently purchased the New Hope Baptist Church property located on HWY #601 north of Boonville (at the city limits)
· Facility was used as a Christian school
· Church facility has 11,703 sq. ft. (with a 632 sq. ft. overhang in the back)
· Fellowship Hall has 2,826 sq. ft. which will be used for Head Start classroom, office, and break area
· Full gym has 9,591 sq. ft.
· Gym has 2,400 sq. ft. of upstairs unfinished space
· Picnic shelter has 2,980 sq. ft.
· Property also has a ball field
· Currently working with the Town of Boonville to lease the gym and ball field for recreational purposes
· Sanctuary will be used for Boardroom and training classes
· Property consists of 24 acres
· Well on the property has been rated at 300 gallons per minute, currently talking with the Town of Boonville regarding the purchase of water by the Town of Boonville
· Purchased the property for $696,032.00
· Relocation fees were $24,436.00
· Recently approached Davie County for funding, Davie County appropriated a grant for $50,000 this year and has pledged $25,000 for fiscal year 2009/10
· Recently approached Yadkin County for funding, Yadkin County appropriated a grant for $50,000 this year and has pledged $25,000 for fiscal year 2009/10
· Will be going to Surry County to request the same appropriation of $75,000
· YVEDDI also received a $50,000 grant from the Medlin Foundation
· Moved into the new location in January 2009
Chairman Koontz requested the County consider allocating the same amount as the
other counties - $75,000.00.
The Board discussed the new facility with Mr. Koontz.
Chairman Inman requested the County Manager consider the $75,000 a formal
budget request.
YEDDI - Update
YVEDDI Executive Director Jo Ann Larkins presented the following YVEDDI update:
(YVEDDI Property Officer Diane Webb, CSBG Program Director Mary Owens, Transportation Manager Charlie Walker, Stokes Transportation Director Pearl Clearly, and Stokes CSBG Specialist Felicia Steele were also in attendance for the presentation)
· Brief history of Yadkin Valley Economic Development District Inc. which was founded in 1965 as a part of President Lyndon Johnson’s “War on Poverty”
· Private, non-profit corporation designated as the local Community Action Agency serving Davie, Stokes, Surry, and Yadkin Counties
· Administers Human Services and Community Development Programs which are funded through Federal, State, County Governments, United Way/United Funds, and other resources
· YVEDDI Board of Directors consist of twenty seven members with Chairman Inman and Vice Chairman Walker serving on the Board of Directors
· YVEDDI operates the following programs in Stokes County:
§ Yadkin Valley Head Start Program provides comprehensive child development to 385 children in the four county area (68 children in Stokes County) (all county Head Start centers have a five star State rating which is the highest you can achieve from the State)
§ Community Services Block Grant assists eligible and qualified families to raise their income above the poverty guideline by providing a variety of services, including employer incentives (presently serving 24 families in Stokes County)
§ Weatherization Assistance Program helps to lower energy costs and consumption for elderly, disabled, and low income citizens (7 homes were weatherized last year)
§ Heating Appliance Repair and Replacement Program (HARRP) assists low-income, elderly, and disabled citizens and their families with heating system repair and replacement (4 heating systems were replaced in Stokes County last year)
§ Legal Program provides attorney assistance to persons 60+ year of age with personal and non-criminal issues such as wills, powers of attorney, etc.
(Served 92 participants in three counties last year)
§ Transportation Program provides transportation for seniors 60+ year of age to and from community resources (Manager Charlie Walker noted that there would be stimulus funding which could be used for transportation and maybe a facility in Stokes)
§ Domestic Violence Program provides emergency services and assistance to persons who have been victimized by domestic violence and to let every victim know they are free to be safe and that domestic violence is a crime.
· YVEDDI needs additional space in Stokes County
Director Larkins expressed appreciation to the Board of Commissioners for their
continued support.
Chairman Inman expressed the Board’s appreciation to Director Larkins and
Facility Committee Chair Koontz for their presentations.
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen noted the following:
·
Recently received information that additional
testing would be done at the Meadows Site and is expecting to have the complete
report in early April regarding the Meadows Site
·
Currently reviewing all stimulus information for
possible Stokes County funding
·
Recently advised department heads that vacant positions will be hired on a case by case
basis
·
New Economic Development Director Alan Wood will be
at the March 9th meeting
·
In the process of hiring a Veteran Service Officer,
Mr. Lawson will be leaving the first of March
Commissioner Lankford noted the following:
·
Attended a NC Risk Management Meeting which
discussed new programs being administered by the NCACC Risk Pool
·
Recently received a handout regarding the stimulus
funding at the NWPCOG meeting
Northwest
Development Work Force – Stimulus
Meeting
Chairman Inman noted
that the upcoming Stimulus Meeting (Wed. - February 25th)
being sponsored by the Northwest Development Work Force needs to have
one Commissioner
to speak on behalf of the County.
Chairman Inman stated that Commissioner Lankford serves
on the Work Force Development Board.
The Board unanimously agreed to have
Commissioner Lankford speak on behalf of Stokes County.
Chairman Inman noted
the following:
·
Attended the Transportation Advisory Committee
which met last week, the widening of Main Street in King will be placed out for
bids this Spring
·
Approximately $735 million stimulus funding will be
coming to North Carolina dedicated to transportation – roads, bridges, etc.
·
Attended the NCACC District Meeting last week in
Raleigh, Rural Conservation and Development (RC&D) requested $650,000 from
State, NCACC Board of Directors did not endorse the request
·
NCACC Board of Directors voted to reduce the
County’s NCACC membership fee by 10%
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Mental Health
Coordinator Position
Chairman Inman briefly
reviewed the following regarding the Stokes County Mental
Health Coordinator position:
o
Contracted coordinator has issued a letter of
resignation effective
March 16, 2009
o
Letter stems from the uncertainty of funding for
the position for fiscal year
2009-10
o
Position is currently funded by CenterPoint Human
Services who has notified the County that they will not be able to fund the
position for fiscal year 2009-10 due to budget cuts
o
Another funding grant is being pursued; however, if
obtained, the grant will not completely fund the position and would likely
require a significant change in the scope and purpose of the current position
Chairman Inman opened the floor for
discussion.
Commissioner Carroll, who serves as the Board
of Commissioners’ representative on
the Board of Health, reported that the Board of Health unanimously
voted to recommend to
the Board of Commissioners the continuation of the Mental Health
Coordinator and further
asked for consideration to place this position in the Health Department
after July 1st.
Commissioner Carroll
noted that the Health Department is a major source of referrals
and this would sort of eliminate the question between Health and Mental
Health and be seen
as Health. Commissioner Carroll
stated that he concurs with the position of the Board of
Health, feels this is a very worthwhile position particularly with the
current times, and
considers this a high priority issue.
Commissioner Carroll stated that he supports using County
revenue if necessary to continue the position.
Chairman Inman concurs
with placing the position under the Health Department and
supports the Mental Health Coordinator position.
Commissioner Smith
stated that he also concurs with Commissioner Carroll with
placing the Mental Health Coordinator position under the Health
Department. Commissioner
Smith also stated that he has no problem with funding the position with
county funding for
another fiscal year and has received several positive comments
regarding the position.
Vice Chairman Walker
stated that he is convinced that the position is helping citizens
in the County locate the services that they need and feels the position
should continue as a
contract position possibly reporting to the Health Director. Vice Chairman Walker also stated
that the position should be funded jointly between Stokes County and
CenterPoint and that
possibly some of the funding allocated to CenterPoint could be used to
fund the Mental Health
Coordinator position. Vice
Chairman Walker reiterated that he is very committed to keeping
the position.
Commissioner Lankford
stated that he has been a supporter of mental health over
thirty years and believes that the Board of Commissioners should try to
do as much as possible
for mental health, but must look at the current economic situation and
the potential
situation the County could be in July 1st.
Commissioner Lankford
noted the following:
·
County’s sales tax revenue for Nov. 2008 was
$113,000 less than Nov. 2007
·
County’s sales tax revenue for Dec. 2008 was
$127,000 less than Dec. 2007
·
Stokes County in 2008 has lost 332 jobs which
continues to increase
·
County has approximately 300 employees that also
must be taken into consideration
·
Uncertainty about revenue sources between now and July
1st
Commissioner Lankford stated because of these
uncertainties, it would be very hard
to commit to fund the position with County funding at this time and
suggested trying to find
grant funding to continue the position.
Chairman Inman, who
serves on the CenterPoint Board of Directors, stated that he
did not feel there would be available funding from CenterPoint to fund
the Mental Health
Coordinator position and if CenterPoint used allocated funding from
Stokes County, this would
decrease services to those who need the services.
The Board continued
discussion regarding funding for the Mental Health Coordinator
position.
Commissioner Carroll
requested County personnel research to see if the position
could be a county contract position and reiterated that for him the
Mental Health Coordinator
position is a very high priority and is at the top of his list.
Chairman Inman
expressed concerns with making a budgetary decision in February
regarding the Mental Health Coordinator position.
Chairman Inman
directed the Clerk to place the item on the March 9th Action
Agenda and directed the County Manager to find out the legal issues
regarding the
County contracting the position.
Architectural
Proposals – Proposed Pinnacle EMS Station
Support Services
Supervisor Danny Stovall presented the following architectural
proposals for providing architectural/engineering services necessary to
construct the proposed
EMS Station on Chestnut Grove Road:
·
Peterson Gordon Architects - $24,000
§ Construction work
will be performed by a “Licensed General Contractor”
§ Project Design –
drawings will be completed within 60 days after contract is signed
§ Bidding timeframe
– 30 days
·
Robbins Architecture - $38,500
§ Firm does not
recommend for Stokes County to serve as its own General Contractor
§ In the event that
Stokes County does proceed with this project and serves as the General
Contractor, additional time would be required to coordinate this project and
the fixed fee would increase by $2,500.00
§ Project Design –
drawings will be completed within 90 days after contract is signed
§ Bidding timeframe
– 30 days
Mr. Stovall also presented the following
estimated costs and schedule along with
information pertaining to dollar thresholds in North Carolina Public
Contracting Statutes:
|
Proposed
EMS Facility |
|
|
|
|
|
|
|
||||
|
|
70.00
sq. ft. |
$280,000.00
|
|
$127,500.00 |
|
$407,500.00 |
|
||||
|
|
75.00
sq. ft. |
$300,000.00 |
|
$127,500.00 |
|
$427,500.00 |
|
||||
|
|
80.00
sq. ft. |
$320,000.00 |
|
$127,500.00 |
|
$447,500.00 |
|
||||
|
|
85.00
sq. ft. |
$340,000.00 |
|
$127,500.00 |
|
$467,500.00 |
|
||||
|
|
|
|
|
|
|
|
|
||||
|
Grading |
$15,000.00 |
|
|
|
|
|
|
||||
|
Septic
System |
$5,000.00 |
|
|
|
|
|
|
||||
|
Water
Line Connection |
$10,000.00 |
|
|
|
|
|
|
||||
|
Parking
Lot/Driveway pavement |
$30,000.00 |
|
|
|
|
|
|
||||
|
Lawn
seeding |
$5,000.00 |
|
|
|
|
|
|
||||
|
Sprinkler
System |
$20,000.00 |
|
|
|
|
|
|
||||
|
Generator/transfer
switch |
$22,500.00 |
|
|
|
|
|
|
||||
|
Split
face block |
20,000.00 |
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
||||
|
Total Amount |
$127,500.00 |
|
|
|
|
|
|
||||
|
February 23, 2009 |
Board
Meeting |
|
|
|
|||||||
|
March 9, 2009 |
Board
Approval – architect |
|
|
|
|||||||
|
March 10-17 |
Architect/Contract
Approval |
|
|
|
|||||||
|
March 18-31 |
Architect/County
staff meeting 'floor plan" |
|
|||||||||
|
April 13, 2009 |
Commissioner'
approval of building design |
|
|||||||||
|
April 14-May 11 |
Plans
prepared |
|
|
|
|||||||
|
May 11-June 10 |
Bid
Project |
|
|
|
|
||||||
|
June 22, 2009 |
Preset
bid to Board of Commissioners |
|
|||||||||
|
July |
Bank/Local
Government Commission |
|
|||||||||
|
August |
Contracts
in place |
|
|
|
|||||||
|
6-7 months |
Construction
timeframe |
|
|
|
|||||||
Mr. Stovall stated the dual bidding (single
and multi prime) would be used for this
project.
Commissioner Smith
reiterated that it was the right and best time to bid for construction
projects.
Vice Chairman Walker
agrees with Commissioner Smith that it is the opportune time
for bidding.
The Board discussed
the County being its own General Contractor and bidding prime
and multi prime.
Commissioner Carroll
stated he is ready to vote for an architect.
Commissioner Lankford
expressed concerns with the architects referencing Stokes
County being its own General Contractor in their proposals.
Mr. Stovall reiterated
that if the total project is over $125,000.00, county employees
cannot participate in the building project.
County Manager Bryan
Steen noted that this type of building requires additional
inspections by the architect beyond just drawing the plans and if the
building permit is obtained
before July 1, 2009, the County will not be subject to the new 2009
building codes.
Commissioner Lankford
noted that Planning Director Sudderth had stated that it was
uncertain at this time what codes would be changed.
The Board unanimously
agreed to move the item to today’s Action Agenda.
Social
Services – Temporary Staffing Needs
County Manager Bryan
Steen noted the following regarding the DSS temporary staffing
needs:
·
After discussion with DSS Director Jan Spencer and
other department heads, two of the temporary positions can be filled by current
county employees from other departments
·
Following departments will participate in the
reassignment: Finance, Tax, Register of
Deeds, Day Reporting, Planning, Environmental Health, and Fire Marshal
·
Reassignment of these employees is underway
·
County funded employees’ positions who are being
reassigned will be able to be claimed on the 1571 State Reporting which will be
funded by State and Federal Funding which will save County funding
·
The Social Worker III cannot be addressed with
current employees from other departments due to the credential and experience
requirement
·
The Social Worker III will need to be authorized by
the Board as a new temporary position and follow the normal posting process
·
Cost for the Social Worker III can be funded
·
Very pleased with the response received from the
other departments who are willing to assist DSS
Vice Chairman Walker commended the idea of
using available county resources.
Vice Chairman Walker suggested looking into
current staffing starting the imaging
process.
Commissioner Lankford noted that there was
going to be stimulus funding for
part time positions for the youth who could possibly start the imaging
process.
Commissioner Smith has
no issues with the County Manager’s recommendation.
The Board unanimously
agreed to move the item to today’s Action Agenda.
Appointment –
King Planning Board/Board of Adjustments – ETJ Vacancy
Clerk Darlene Bullins
reported to the Board that the County had not received any
applications for the City of King – ETJ vacancy.
There were no
nominations.
Appointment –
CenterPoint Human Services – Board of Directors
Clerk Darlene Bullins noted that DSS Director
Jan Spencer was nominated at the
February 9th meeting for reappointment to the CenterPoint Human
Services Board of Directors.
Chairman Inman
entertained a motion.
Commissioner Smith
moved to re-appoint DSS Director Jan Spencer to serve on the
CenterPoint Board of Directors.
Vice Chairman Walker seconded and the motion carried
unanimously.
Stokes County
Nursing Home Community Advisory Committee
Clerk Darlene Bullins noted that Myra Morgan
was nominated at the February 9th
meeting. (5 vacancies)
Vice Chairman Walker
volunteered to serve on the Nursing Home Community
Advisory Committee if there were no conflicts.
Commissioner Lankford
nominated Ann Blaylock and Sylvia Gordon to serve on the
Stokes County Nursing Home Community Advisory Committee.
(Approval on March 23rd
to rescind the nomination of Sylvia Gordon and nominate
Sylvia Grogan due to correction of last name)
Chairman Inman
directed the Clerk to contact the NWPCOG regarding Vice Chairman
Walker serving on the committee.
Chairman Inman
entertained a motion.
Vice Chairman Walker
moved to appoint Myra Morgan to serve on the Stokes
County Nursing Home Community Advisory Committee. Commissioner Smith seconded and
the motion carried unanimously.
Stokes County
Adult Care Homes Community Advisory Committee
Clerk Darlene Bullins informed the Board that
Dennie Charland was nominated at the
February 9th meeting.
Commissioner Lankford
nominated Carol Tilley to serve on the Stokes County Adult
Care Homes Community Advisory Committee.
Commissioner Smith
nominated Zollie Smith to serve on the Stokes County Adult
Care Homes Community Advisory Committee.
There were no further
nominations.
Chairman Inman
entertained a motion.
Commissioner Carroll
moved to re-appoint Dennie Charland to serve on Stokes County
Adult Care Homes Community Advisory Committee. Commissioner Smith seconded and the
motion carried unanimously.
Appointment –
Planning Board of Adjustments
Clerk Darlene Bullins
informed the Board that Planning Director David Sudderth had
recently notified the County of the following Board of Adjustments’
vacancies:
·
Stephen Jessup – member since 1983
·
Jake Oakley – member since 1997
·
Carl Hill – member since 2000
·
Tim Flinchum – alternate member since 2006
Planning Director Sudderth also noted that all
members would like to be considered for
re-appointment.
The County has not
received any applications for the vacancies.
Vice Chairman Walker
nominated Marvin Cavanaugh for regular position.
Commissioner Carroll
nominated Stephen Jessup and Carl Hill for regular position.
Commissioner Smith
nominated Jake Oakley for regular position.
Commissioner Smith
nominated Tim Flinchum for the alternate position.
Commissioner Carroll
requested information regarding who else serves on the Board
and the area where they reside.
Appointment –
Yadkin Valley Economic Development District Inc.
Clerk Darlene Bullins
informed the Board that YVEDDI had recently notified the
County that the terms for current representative, Vice Chairman Jimmy
Walker and Alternate
Representative Victoria Jessup will expire April 23, 2009.
Clerk Bullins noted
that the County had received no applications for the alternate
appointment.
Commissioner Smith
nominated Vice Chairman Walker for the Commissioner
appointment. Vice Chairman
Walker nominated Victoria Jessup for the alternate appointment.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Proposed
Reduction of Solid Waste Facilities Saturday Operational Hours
County Manager Bryan
Steen notified the Board that information had been received
from Public Works Director Mark Delehant regarding the changing of
operational hours at
Hanes Mill Landfill. Hanes Mill
Landfill will be closing at 12:00 noon on Saturdays starting
on March 7, 2009 which compels consideration of reducing our Greenbox
Site hours due to
container capacity limitations and the inability to remove and
transport trash to the Hanes Mill
location. It is Director
Delehant’s recommendation to start closing the Greenbox Sites at 12:00
noon on Saturdays to avoid the overflow of containers with an effective
date of Saturday,
March 7, 2009.
Manager Steen stated
that final notification from Hanes Mill was not received until
February 16th. The
Stokes News published an article discussing the possible change of
Saturday operational hours in order to start getting the proposed
information to Stokes
County citizens and flyers have been posted at the Greenbox Sites with
the same information.
The Board discussed
the change of operational hours at the Greenbox Sites with
Public Works Director Mark Delehant and Solid Waste Supervisor David
Nelson.
Solid Waste Supervisor
David Nelson stated that the County picked up approximately
51 tons of waste last Saturday and that most of that trash comes in
after 12:00 noon which
would have no everywhere to go with the 12:00 noon closing of Hanes
Mill Landfill.
Supervisor Nelson noted that Stokes County is the only contractor that
delivers waste on
Saturdays to the Hanes Mill location.
Chairman Inman
entertained a motion.
Commissioner Carroll
moved to approve Director Delehant’s recommendation to
reduce the Greenbox Sites operational hours by closing on Saturdays at
12:00 noon starting
March 7, 2009. Vice Chairman
Walker seconded and the motion carried unanimously.
Architectural
Proposals – Proposed Pinnacle EMS Station
Chairman Inman
entertained a motion.
County Manager Bryan
Steen requested the Board to include in the motion
authorization of Budget Amendment #55 which will allocate funding from
Contingency.
Manager Steen noted the County has approved a Resolution, which will
allow reimbursement
back to the County when the financing is received for the complete
project.
General Fund –
Budget Amendment #55 – Architectural Fees
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #55.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
General Fund |
|
|
|
|
100.9910.00 |
Contingency |
$129,305.00 |
$(24,000.00) |
$105,305.00 |
|
100.9820.961 |
Transfer to Capital
Projects |
$00.00 |
$24,000.00 |
$24,000.00 |
|
|
|
$129,305.00 |
00.00 |
$129,305.00 |
|
|
Capital Projects |
|
|
|
|
400.5912.601 |
Architect Fees |
00.00 |
24,000.00 |
$24,000.00 |
|
|
Totals |
$00.00 |
$24,000.00 |
$24,000.00 |
This budget amendment is justified as follows:
To transfer funds from General Fund Contingency to
Capital Projects Fund for the Pinnacle EMS Station architect fee.
This will result in a net increase of $24,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
400.3982.002 |
Transfer from General
Fund-EMS St |
00.00 |
$24,000.00 |
$24,000.00 |
|
|
Totals |
00.00 |
$24,000.00 |
$24,000.00 |
Commissioner Smith
moved to instruct the purchasing agent to contract with Peterson
Gordon Architects in the amount of $24,000 to provide
architectural/engineering services
necessary to construct the proposed EMS Station on Chestnut Grove Road
and along with
Budget Amendment #55 for allocation from contingency. Vice Chairman Walker seconded
and the motion carried unanimously.
Social
Services – Temporary Staffing Needs
Chairman Inman
entertained a motion.
Commissioner Carroll
moved to authorize the DSS Director to employee a temporary
Social Worker III for the remainder of the fiscal year. Commissioner Smith seconded and
the motion carried.
Closed
Session
Chairman Inman
entertained a motion to enter into closed session for the following:
· To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).
·
To consult with an Attorney employed or retained by the Public Body in
Order to preserve the attorney-client privilege between the Attorney and the
Public Body, which privilege is hereby acknowledged, and to consider and give
instructions to an attorney concerning the handling or settlement of a claim
judicial action, mediation, arbitration, or administrative procedure G.S.
143-318.11(3).
Vice Chairman Walker moved to enter into
closed session for the following:
· To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).
·
To consult with an Attorney employed or retained by the Public Body in
Order to preserve the attorney-client privilege between the Attorney and the
Public Body, which privilege is hereby acknowledged, and to consider and give
instructions to an attorney concerning the handling or settlement of a claim
judicial action, mediation, arbitration, or administrative procedure G.S.
143-318.11(3).
Commissioner Carroll seconded and the motion
carried unanimously.
The Board returned to the open session of the
February 23rd meeting.
Health
Department – Salary Recommendation – Nutritionist II
Chairman Inman
entertained a motion.
Commissioner Smith
moved to approve the request from Health Director Josh Swift for
salary approval for a WIC Nutritionist with a starting salary of $31,
500 with no county funding
and the salary being placed on the appropriate grade and step on the
County’s Salary Plan.
Commissioner Carroll seconded and the motion carried unanimously.
Adjournment
There being no further business to come before
the Board, Chairman Inman entertained
a motion to adjourn the meeting.
Vice Chairman Walker moved to adjourn the
meeting. Commissioner Smith seconded
and the motion carried unanimously.
________________________
_____________________________
Darlene M. Bullins
J. Leon Inman
Clerk to the Board Chairman