STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    FEBRUARY 23, 2009

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administration Building) located in Danbury, North Carolina on Monday,

 

February 23, 2009 at 6:00 pm with the following members present:

                                                                       

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Public Works Director Mark Delehant                                                                                                                                              

Chairman J. Leon Inman called the meeting to order.

 

Commissioner Smith delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the February 23, 2009

 

Agenda.         

 

            Commissioner Lankford moved to approve the February 23, 2009 Agenda as submitted.

 

            Vice Chairman Walker seconded and the motion carried unanimously.

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Ms. Jennifer Martin

735 Dodson Drive

Walnut Cove, NC  27052

Re: Schools

 

Ms. Martin spoke on behalf of Southeastern Middle School.  Ms. Martin expressed appreciation to Commissioner Carroll for his recent visit to Southeastern Middle School and to Chairman Inman for his quick response to an email.  Ms. Martin reiterated the need to not forget Southeastern Middle School.  Ms. Martin spoke on the unsafe conditions at Southeastern and noted that the facilities do not create an environment where the students are best able to learn.  Ms. Martin stated renovations to the school would not require PODS and could be “shovel ready” for stimulus funding.  Ms. Martin concluded that any funding available for Southeastern would be greatly appreciated.

 

Ms. Kimble McEachern

610 School Street

Walnut Cove, NC  27052

Re: Schools

 

Ms. McEachern yielded her time to Ms. Martin.

 

Mr. Mike Rogers

1695 Greenfield Street

Walnut Cove, NC  27052

Re: Schools

 

Mr. Rogers, Chairman of the Southeastern Middle School Athletic Boosters, echoed

Ms. Martin’s comments. Mr. Rogers noted that there were huge issues with falling ceiling tiles at the school, students not being able to use particular restrooms if it rains, and that recently he had observed for the first time ever an inside basketball game stopped due to rain.  Mr. Rogers, who stated he has a civil engineering background, noted that the school had structural issues and some of the walls are separating.  Mr. Rogers stated that the community just wants a safe learning environment for the kids to participate in and a facility that the county can be proud of.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items

 

on the Consent Agenda:

 

Minutes

Superior Court – Budget Amendment #53

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #53.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Superior Court

 

 

 

100.4160.511

Equipment-Non Capitalized

$2,000.00

$390.00

$2,390.00

 

 

$2,000.00

$390.00

$2,390.00

 

Capital Reserve Fund

 

 

 

201.4160.000

Superior Court

$19,387.00

$(390.00)

$18,997.00

201.9810.000

Transfer to General Fund

$388,785.00

$390.00

$389,175.00

 

           Totals

$408,172.00

$00.00

$408,172.00

           

This budget amendment is justified as follows:

To transfer funds from Capital Reserve Fund to purchase office furniture for the Clerk of Court’s offices.

 

This will result in a net increase of $390.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3982.960

Transfer from Capital Reserve Fund

$228,785.00

$390.00

$229,175.00

 

Totals

$228,785.00

$390.00

$229,175.00

 

Regional Sewer Fund – Budget Amendment #54

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #54.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Regional Sewer Fund

 

 

 

501.7140.510

Equipment

$00.00

$3,842.00

$3,842.00

 

Totals

$00.00

$3,842.00

$3,842.00

 

This budget amendment is justified as follows:

To appropriate funds to purchase a Spectro w/o battery pack and the necessary apparatus/equipment for the testing of water required by the State.

 

This will result in a net increase of $3,842.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

501.3714.630

Sewer Fees

$166,070.00

$3,842.00

$169,912.00

 

Totals

$166,070.00

$3,842.00

$169,912.00

 

            Vice Chairman Walker requested additional information regarding whether the County

 

could possibly borrow the testing equipment instead of having to purchase the equipment.

 

Public Works Director Mark Delehant noted that the equipment must be calibrated and once it

 

is set up and calibrated, it should not be moved in order to obtain accurate data.  Director

 

Delehant also noted that the equipment is being purchased at the request of a new State

 

inspector.  The current contractor who performs the water test stated that the County would be

 

responsible for purchasing the equipment. The testing will be done by Director Delehant once

 

he completes his certification.

 

Tax Administration Report – January 2009

 

Tax Administrator Jake Oakley submitted the following Real and Personal Property

 

Releases (January 2009) which are more than $100 at the February 9th meeting, with a request

 

for action by the Board of Commissioners at the February 23rd meeting:

 

Real and Personal Property Releases More

 

 

than $100–January 09-Per NCGS 105-381 (b)

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Doris Fritts

08A691401058421

$334.50

Approval of Late Elderly Exemption

Shelly Conner

08A155928458.09

$106.22

Owned by another taxpayer

 

 

$440.72

 

 

Tax Administrator Jake Oakley submitted the following EMS Delinquent Release

 

Report (January 2009) at the February 9th meeting, with a request for action by the Board of

 

Commissioners at the February 23rd meeting:

 

 

Call

 

 

Name

Number

Amount

Reason

April Smith

201512

 $  464.87

Deceased-no estate

April Smith

201515

 $  486.75

Deceased-no estate

April Smith

203158

 $  410.17

Deceased-no estate

Total

 

 1,361.79

 

 

Vice Chairman Walker moved to approve the Consent Agenda as submitted. 

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

YVEDDI – Purchase of New Headquarters Facility

 

            Mr. Jack Koontz, Chairman of the YVEDDI Facilities Committee, presented the

 

following information and power point presentation regarding the relocation of the YVEDDI

 

District Office:

 

·         YVEDDI has been paying $30,000 a year for their location in an old school building which has several problems, some of which were thought to be making employees sick

·         YVEDDI recently purchased the New Hope Baptist Church property located on HWY  #601 north of Boonville (at the city limits)

·         Facility was used as a Christian school

·         Church facility has 11,703 sq. ft. (with a 632 sq. ft. overhang in the back)

·         Fellowship Hall has 2,826 sq. ft. which will be used for Head Start classroom, office, and break area

·         Full gym has 9,591 sq. ft.

·         Gym has 2,400 sq. ft. of upstairs unfinished space

·         Picnic shelter has 2,980 sq. ft.

·         Property also has a ball field

·         Currently working with the Town of Boonville to lease the gym and ball field for recreational purposes

·         Sanctuary will be used for Boardroom and training classes

·         Property consists of 24 acres

·         Well on the property has been rated at 300 gallons per minute, currently talking with the Town of Boonville regarding the purchase of water by the Town of Boonville

·         Purchased the property for $696,032.00

·         Relocation fees were $24,436.00

·         Recently approached Davie County for funding, Davie County appropriated a grant for $50,000 this year and has pledged $25,000 for fiscal year 2009/10

·         Recently approached Yadkin County for funding, Yadkin County appropriated a grant for $50,000 this year and has pledged $25,000 for fiscal year 2009/10

·         Will be going to Surry County to request the same appropriation of $75,000

·         YVEDDI also received a $50,000 grant from the Medlin Foundation

·         Moved into the new location in January 2009

 

Chairman Koontz requested the County consider allocating the same amount as the

 

other counties - $75,000.00.

 

            The Board discussed the new facility with Mr. Koontz.

 

            Chairman Inman requested the County Manager consider the $75,000 a formal

 

budget request.

 

YEDDI - Update

 

            YVEDDI Executive Director Jo Ann Larkins presented the following YVEDDI update:

(YVEDDI Property Officer Diane Webb,  CSBG Program Director Mary Owens, Transportation Manager Charlie Walker,  Stokes Transportation Director Pearl Clearly, and Stokes CSBG Specialist Felicia Steele were also in attendance for the presentation)

 

·         Brief history of Yadkin Valley Economic Development District Inc. which was founded in 1965 as a part of President Lyndon Johnson’s “War on Poverty”

·         Private, non-profit corporation designated as the local Community Action Agency serving Davie, Stokes, Surry, and Yadkin Counties

·         Administers Human Services and Community Development Programs which are funded through Federal, State, County Governments, United Way/United Funds, and other resources

·         YVEDDI Board of Directors consist of twenty seven members with Chairman Inman and Vice Chairman Walker serving on the Board of Directors

·         YVEDDI operates the following programs in Stokes County:

§  Yadkin Valley Head Start Program provides comprehensive child development to 385 children in the four county area (68 children in Stokes County) (all county Head Start centers have a five star State rating which is the highest you can achieve from the State)

§  Community Services Block Grant assists eligible and qualified families to raise their income above the poverty guideline by providing a variety of services, including employer incentives (presently serving 24 families in Stokes County)

§  Weatherization Assistance Program helps to lower energy costs and consumption for elderly, disabled, and low income citizens (7 homes were weatherized last year)

§  Heating Appliance Repair and Replacement Program (HARRP) assists low-income, elderly, and disabled citizens and their families with heating system repair and replacement (4 heating systems were replaced in Stokes County last year)

§  Legal Program provides attorney assistance to persons 60+ year of age with personal and non-criminal issues such as wills, powers of attorney, etc.

 (Served 92 participants in three counties last year)

§  Transportation Program provides transportation for seniors 60+ year of age to and from community resources (Manager Charlie Walker noted that there would be stimulus funding which could be used for transportation and maybe a facility in Stokes)

§  Domestic Violence Program provides emergency services and assistance to persons who have been victimized by domestic violence and to let every victim know they are free to be safe and that domestic violence is a crime.

·         YVEDDI needs additional space in Stokes County

 

            Director Larkins expressed appreciation to the Board of Commissioners for their

 

continued support.

 

            Chairman Inman expressed the Board’s appreciation to Director Larkins and

 

Facility Committee Chair Koontz for their presentations.

 

Update – Manager and Board of Commissioners

 

            County Manager Bryan Steen noted the following:

 

·         Recently received information that additional testing would be done at the Meadows Site and is expecting to have the complete report in early April regarding the Meadows Site

·         Currently reviewing all stimulus information for possible Stokes County funding

·         Recently advised department heads that vacant  positions will be hired on a case by case basis

·         New Economic Development Director Alan Wood will be at the March 9th meeting

·         In the process of hiring a Veteran Service Officer, Mr. Lawson will be leaving the first of March

 

Commissioner Lankford noted the following:

 

·         Attended a NC Risk Management Meeting which discussed new programs being administered by the NCACC Risk Pool

·         Recently received a handout regarding the stimulus funding at the NWPCOG meeting

 

Northwest Development Work Force  – Stimulus Meeting

 

            Chairman Inman noted that the upcoming Stimulus Meeting (Wed. - February 25th)

 

being sponsored by the Northwest Development Work Force needs to have one Commissioner

 

to speak on behalf of the County.  Chairman Inman stated that Commissioner Lankford serves 

 

on the Work Force Development Board.  The Board unanimously agreed to have

 

Commissioner Lankford speak on behalf of Stokes County.

 

            Chairman Inman noted the following:

 

·         Attended the Transportation Advisory Committee which met last week, the widening of Main Street in King will be placed out for bids this Spring

·         Approximately $735 million stimulus funding will be coming to North Carolina dedicated to transportation – roads, bridges, etc.

·         Attended the NCACC District Meeting last week in Raleigh, Rural Conservation and Development (RC&D) requested $650,000 from State, NCACC Board of Directors did not endorse the request

·         NCACC Board of Directors voted to reduce the County’s  NCACC membership fee by 10%

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Mental Health Coordinator Position

 

            Chairman Inman briefly reviewed the following regarding the Stokes County Mental

 

Health Coordinator position:

 

o   Contracted coordinator has issued a letter of resignation effective 

March 16, 2009

o   Letter stems from the uncertainty of funding for the position for fiscal year

2009-10

o   Position is currently funded by CenterPoint Human Services who has notified the County that they will not be able to fund the position for fiscal year 2009-10 due to budget cuts

o   Another funding grant is being pursued; however, if obtained, the grant will not completely fund the position and would likely require a significant change in the scope and purpose of the current position

 

Chairman Inman opened the floor for discussion.

Commissioner Carroll, who serves as the Board of Commissioners’ representative on

 

the Board of Health, reported that the Board of Health unanimously voted to recommend to

 

the Board of Commissioners the continuation of the Mental Health Coordinator and further

 

asked for consideration to place this position in the Health Department after July 1st.

 

            Commissioner Carroll noted that the Health Department is a major source of referrals

 

and this would sort of eliminate the question between Health and Mental Health and be seen

 

as Health.   Commissioner Carroll stated that he concurs with the position of the Board of

 

Health, feels this is a very worthwhile position particularly with the current times, and

 

considers this a high priority issue.  Commissioner Carroll stated that he supports using County

 

revenue if necessary to continue the position.

 

            Chairman Inman concurs with placing the position under the Health Department and

 

supports the Mental Health Coordinator position.

 

            Commissioner Smith stated that he also concurs with Commissioner Carroll with

 

placing the Mental Health Coordinator position under the Health Department.  Commissioner

 

Smith also stated that he has no problem with funding the position with county funding for

 

another fiscal year and has received several positive comments regarding the position.

 

            Vice Chairman Walker stated that he is convinced that the position is helping citizens

 

in the County locate the services that they need and feels the position should continue as a

 

contract position possibly reporting to the Health Director.  Vice Chairman Walker also stated

 

that the position should be funded jointly between Stokes County and CenterPoint and that

 

possibly some of the funding allocated to CenterPoint could be used to fund the Mental Health

 

Coordinator position.  Vice Chairman Walker reiterated that he is very committed to keeping

 

the position.

 

            Commissioner Lankford stated that he has been a supporter of mental health over

 

thirty years and believes that the Board of Commissioners should try to do as much as possible

 

for mental health, but must look at the current economic situation and the potential

 

situation the County could be in July 1st.

 

            Commissioner Lankford noted the following:

 

·         County’s sales tax revenue for Nov. 2008 was $113,000 less than Nov. 2007

·         County’s sales tax revenue for Dec. 2008 was $127,000 less than Dec. 2007

·         Stokes County in 2008 has lost 332 jobs which continues to increase

·         County has approximately 300 employees that also must be taken into consideration 

·         Uncertainty about revenue sources between now and July 1st

 

Commissioner Lankford stated because of these uncertainties, it would be very hard

 

to commit to fund the position with County funding at this time and suggested trying to find

 

grant funding to continue the position.

 

            Chairman Inman, who serves on the CenterPoint Board of Directors, stated that he

 

did not feel there would be available funding from CenterPoint to fund the Mental Health

 

Coordinator position and if CenterPoint used allocated funding from Stokes County, this would

 

decrease services to those who need the services.

           

            The Board continued discussion regarding funding for the Mental Health Coordinator

 

position.

 

            Commissioner Carroll requested County personnel research to see if the position

 

could be a county contract position and reiterated that for him the Mental Health Coordinator

 

position is a very high priority and is at the top of his list.

 

            Chairman Inman expressed concerns with making a budgetary decision in February

 

regarding the Mental Health Coordinator position.

 

            Chairman Inman directed the Clerk to place the item on the March 9th Action

 

Agenda and directed the County Manager to find out the legal issues regarding the

 

County contracting the position.

 

Architectural Proposals – Proposed Pinnacle EMS Station

 

            Support Services Supervisor Danny Stovall presented the following architectural

 

proposals for providing architectural/engineering services necessary to construct the proposed

 

EMS Station on Chestnut Grove Road:

 

·         Peterson Gordon Architects - $24,000

§  Construction work will be performed by a “Licensed General Contractor”

§  Project Design – drawings will be completed within 60 days after contract is signed

§  Bidding timeframe – 30 days

·         Robbins Architecture - $38,500

§  Firm does not recommend for Stokes County to serve as its own General Contractor

§  In the event that Stokes County does proceed with this project and serves as the General Contractor, additional time would be required to coordinate this project and the fixed fee would increase by $2,500.00

§  Project Design – drawings will be completed within 90 days after contract is signed

§  Bidding timeframe – 30 days

 

Mr. Stovall also presented the following estimated costs and schedule along with

 

information pertaining to dollar thresholds in North Carolina Public Contracting Statutes:

 

Proposed EMS Facility

 

 

 

 

 

 

 

 

70.00 sq. ft.

$280,000.00                                                                                                                                                                                                                                                                        

 

$127,500.00

 

$407,500.00

 

 

75.00 sq. ft.

$300,000.00

 

$127,500.00

 

$427,500.00

 

 

80.00 sq. ft.

$320,000.00

 

$127,500.00

 

$447,500.00

 

 

85.00 sq. ft.

$340,000.00

 

$127,500.00

 

$467,500.00

 

 

 

 

 

 

 

 

 

Grading

$15,000.00

 

 

 

 

 

 

Septic System

$5,000.00

 

 

 

 

 

 

Water Line Connection

$10,000.00

 

 

 

 

 

 

Parking Lot/Driveway pavement

$30,000.00

 

 

 

 

 

 

Lawn seeding

$5,000.00

 

 

 

 

 

 

Sprinkler System

$20,000.00

 

 

 

 

 

 

Generator/transfer switch

$22,500.00

 

 

 

 

 

 

Split face block

20,000.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                Total Amount

 $127,500.00

 

 

 

 

 

 

 

February 23, 2009

 

Board Meeting

 

 

 

March 9, 2009

Board Approval – architect

 

 

 

March 10-17

Architect/Contract Approval

 

 

 

March 18-31

Architect/County staff meeting  'floor plan"

 

April 13, 2009

Commissioner' approval of building design

 

April 14-May 11

Plans prepared

 

 

 

May 11-June 10

Bid Project

 

 

 

 

June 22, 2009

Preset bid to Board of Commissioners

 

July

Bank/Local Government Commission

 

August

Contracts in place

 

 

 

6-7 months

Construction timeframe

 

 

 

 

Mr. Stovall stated the dual bidding (single and multi prime) would be used for this

 

project.

 

            Commissioner Smith reiterated that it was the right and best time to bid for construction

 

projects.

 

            Vice Chairman Walker agrees with Commissioner Smith that it is the opportune time

 

for bidding.    

 

            The Board discussed the County being its own General Contractor and bidding prime

 

and multi prime.

 

            Commissioner Carroll stated he is ready to vote for an architect.

 

            Commissioner Lankford expressed concerns with the architects referencing Stokes

 

County being its own General Contractor in their proposals.

 

            Mr. Stovall reiterated that if the total project is over $125,000.00, county employees

 

cannot participate in the building project.

 

            County Manager Bryan Steen noted that this type of building requires additional

 

inspections by the architect beyond just drawing the plans and if the building permit is obtained

 

before July 1, 2009, the County will not be subject to the new 2009 building codes.

 

 

            Commissioner Lankford noted that Planning Director Sudderth had stated that it was

 

uncertain at this time what codes would be changed.

 

            The Board unanimously agreed to move the item to today’s Action Agenda.

           

Social Services – Temporary Staffing Needs

 

            County Manager Bryan Steen noted the following regarding the DSS temporary staffing

 

needs:

 

·         After discussion with DSS Director Jan Spencer and other department heads, two of the temporary positions can be filled by current county employees from other departments

·         Following departments will participate in the reassignment:  Finance, Tax, Register of Deeds, Day Reporting, Planning, Environmental Health, and Fire Marshal

·         Reassignment of these employees is underway

·         County funded employees’ positions who are being reassigned will be able to be claimed on the 1571 State Reporting which will be funded by State and Federal Funding which will save County funding

·         The Social Worker III cannot be addressed with current employees from other departments due to the credential and experience requirement

·         The Social Worker III will need to be authorized by the Board as a new temporary position and follow the normal posting process

·         Cost for the Social Worker III can be funded

·         Very pleased with the response received from the other departments who are willing to assist DSS

 

Vice Chairman Walker commended the idea of using available county resources.

 

Vice Chairman Walker suggested looking into current staffing starting the imaging

 

process.

 

Commissioner Lankford noted that there was going to be stimulus funding for

 

part time positions for the youth who could possibly start the imaging process.

 

            Commissioner Smith has no issues with the County Manager’s recommendation.

 

            The Board unanimously agreed to move the item to today’s Action Agenda.

 

 

 

Appointment – King Planning Board/Board of Adjustments – ETJ Vacancy

 

            Clerk Darlene Bullins reported to the Board that the County had not received any

 

applications for the City of King – ETJ vacancy.

 

            There were no nominations.

 

Appointment – CenterPoint Human Services – Board of Directors

 

Clerk Darlene Bullins noted that DSS Director Jan Spencer was nominated at the

 

February 9th meeting for reappointment to the CenterPoint Human Services Board of Directors.

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to re-appoint DSS Director Jan Spencer to serve on the

 

CenterPoint Board of Directors.  Vice Chairman Walker seconded and the motion carried

 

unanimously.

 

Stokes County Nursing Home Community Advisory Committee

 

Clerk Darlene Bullins noted that Myra Morgan was nominated at the February 9th

 

meeting. (5 vacancies)

 

            Vice Chairman Walker volunteered to serve on the Nursing Home Community

 

Advisory Committee if there were no conflicts.

 

            Commissioner Lankford nominated Ann Blaylock and Sylvia Gordon to serve on the

 

Stokes County Nursing Home Community Advisory Committee.

 

            (Approval on March 23rd to rescind the nomination of Sylvia Gordon and nominate

 

Sylvia Grogan due to correction of last name)

 

            Chairman Inman directed the Clerk to contact the NWPCOG regarding Vice Chairman

 

Walker serving on the committee.

 

            Chairman Inman entertained a motion.

 

            Vice Chairman Walker moved to appoint Myra Morgan to serve on the Stokes

 

County Nursing Home Community Advisory Committee.  Commissioner Smith seconded and

 

the motion carried unanimously.

 

 

 

Stokes County Adult Care Homes Community Advisory Committee

 

Clerk Darlene Bullins informed the Board that Dennie Charland was nominated at the

 

February 9th meeting.

 

            Commissioner Lankford nominated Carol Tilley to serve on the Stokes County Adult

 

Care Homes Community Advisory Committee.

 

            Commissioner Smith nominated Zollie Smith to serve on the Stokes County Adult

 

Care Homes Community Advisory Committee.

 

            There were no further nominations.

 

            Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to re-appoint Dennie Charland to serve on Stokes County

 

Adult Care Homes Community Advisory Committee.  Commissioner Smith seconded and the

 

motion carried unanimously.

 

Appointment – Planning Board of Adjustments

 

            Clerk Darlene Bullins informed the Board that Planning Director David Sudderth had

 

recently notified the County of the following Board of Adjustments’ vacancies:

 

·         Stephen Jessup – member since 1983

·         Jake Oakley – member since 1997

·         Carl Hill – member since 2000

·         Tim Flinchum – alternate member since 2006

 

Planning Director Sudderth also noted that all members would like to be considered for

 

re-appointment.

 

            The County has not received any applications for the vacancies.

 

            Vice Chairman Walker nominated Marvin Cavanaugh for regular position.

 

            Commissioner Carroll nominated Stephen Jessup and Carl Hill for regular position.

 

            Commissioner Smith nominated Jake Oakley for regular position.

 

            Commissioner Smith nominated Tim Flinchum for the alternate position.

 

            Commissioner Carroll requested information regarding who else serves on the Board

 

and the area where they reside.

 

Appointment – Yadkin Valley Economic Development District Inc.

 

            Clerk Darlene Bullins informed the Board that YVEDDI had recently notified the

 

County that the terms for current representative, Vice Chairman Jimmy Walker and Alternate

 

Representative Victoria Jessup will expire April 23, 2009.

 

            Clerk Bullins noted that the County had received no applications for the alternate

 

appointment.

 

            Commissioner Smith nominated Vice Chairman Walker for the Commissioner

 

appointment.  Vice Chairman Walker nominated Victoria Jessup for the alternate appointment.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Proposed Reduction of Solid Waste Facilities Saturday Operational Hours

 

            County Manager Bryan Steen notified the Board that information had been received

 

from Public Works Director Mark Delehant regarding the changing of operational hours at

 

Hanes Mill Landfill.  Hanes Mill Landfill will be closing at 12:00 noon on Saturdays starting

 

on March 7, 2009 which compels consideration of reducing our Greenbox Site hours due to

 

container capacity limitations and the inability to remove and transport trash to the Hanes Mill

 

location.  It is Director Delehant’s recommendation to start closing the Greenbox Sites at 12:00

 

noon on Saturdays to avoid the overflow of containers with an effective date of Saturday,

 

March 7, 2009. 

 

            Manager Steen stated that final notification from Hanes Mill was not received until

 

February 16th.  The Stokes News published an article discussing the possible change of

 

Saturday operational hours in order to start getting the proposed information to Stokes

 

County citizens and flyers have been posted at the Greenbox Sites with the same information.

           

            The Board discussed the change of operational hours at the Greenbox Sites with

 

Public Works Director Mark Delehant and Solid Waste Supervisor David Nelson.

 

            Solid Waste Supervisor David Nelson stated that the County picked up approximately

 

51 tons of waste last Saturday and that most of that trash comes in after 12:00 noon which

 

would have no everywhere to go with the 12:00 noon closing of Hanes Mill Landfill. 

 

Supervisor Nelson noted that Stokes County is the only contractor that delivers waste on

 

Saturdays to the Hanes Mill location.

 

            Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to approve Director Delehant’s recommendation to

 

reduce the Greenbox Sites operational hours by closing on Saturdays at 12:00 noon starting

 

March 7, 2009.  Vice Chairman Walker seconded and the motion carried unanimously.

 

Architectural Proposals – Proposed Pinnacle EMS Station

 

            Chairman Inman entertained a motion.

 

            County Manager Bryan Steen requested the Board to include in the motion

 

authorization of Budget Amendment #55 which will allocate funding from Contingency.

 

Manager Steen noted the County has approved a Resolution, which will allow reimbursement

 

back to the County when the financing is received for the complete project.

 

General Fund – Budget Amendment #55 – Architectural Fees

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #55.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

100.9910.00

Contingency

$129,305.00

$(24,000.00)

$105,305.00

100.9820.961

Transfer to Capital Projects

$00.00

$24,000.00

$24,000.00

 

 

$129,305.00

00.00

$129,305.00

 

Capital Projects

 

 

 

400.5912.601

Architect Fees

00.00

24,000.00

$24,000.00

 

           Totals

$00.00

$24,000.00

$24,000.00

           

This budget amendment is justified as follows:

To transfer funds from General Fund Contingency to Capital Projects Fund for the Pinnacle EMS Station architect fee.

 

This will result in a net increase of $24,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

400.3982.002

Transfer from General Fund-EMS St

00.00

$24,000.00

$24,000.00

 

Totals

00.00

$24,000.00

$24,000.00

 

 

            Commissioner Smith moved to instruct the purchasing agent to contract with Peterson

 

Gordon Architects in the amount of $24,000 to provide architectural/engineering services 

 

necessary to construct the proposed EMS Station on Chestnut Grove Road and along with

 

Budget Amendment #55 for allocation from contingency.  Vice Chairman Walker seconded

 

and the motion carried unanimously.

 

Social Services – Temporary Staffing Needs

 

            Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to authorize the DSS Director to employee a temporary

 

Social Worker III for the remainder of the fiscal year.  Commissioner Smith seconded and

 

the motion carried.

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6). 

 

·         To consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(3).

Vice Chairman Walker moved to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6). 

 

·         To consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(3).

Commissioner Carroll seconded and the motion carried unanimously.

 

 

The Board returned to the open session of the February 23rd meeting.

 

 

Health Department – Salary Recommendation – Nutritionist II

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to approve the request from Health Director Josh Swift for

 

salary approval for a WIC Nutritionist with a starting salary of $31, 500 with no county funding

 

and the salary being placed on the appropriate grade and step on the County’s Salary Plan.

 

Commissioner Carroll seconded and the motion carried unanimously.

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Vice Chairman Walker moved to adjourn the meeting.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

 

________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman