) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) DECEMBER 22, 2008
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administration Building) located in Danbury, North Carolina
on Monday,
December 22, 2008 at 6:00 pm with the following members present:
Chairman J. Leon
Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Support
Services Supervisor Danny Stovall
Tax
Administrator Jake Oakley
Chairman J. Leon Inman called the meeting to
order and delivered the invocation.
Chairman Inman opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the December 22, 2008
Agenda.
Commissioner Carroll
requested to add the following to the Discussion Agenda:
·
School Facility Needs and Planning for a Forsyth
Tech. Campus in Stokes County
Commissioner Lankford
requested to move the following from the Consent Agenda to
the Action Agenda:
·
Appeal Request – Robert Lee Lackey –
Adjustment for Vehicle Value
County Manager Bryan Steen requested to add
the following to the Discussion Agenda:
·
State Public School Building Capital Fund for
Capital Outlay Projects which were approved in the 2008-09 County Budget
Chairman Inman requested to add the following
to the Discussion Agenda:
·
Legislative Goals Conference – Voting Delegate
Vice Chairman Walker requested the topic of
school land purchase be added to the
School Facility Needs discussion.
The Board unanimously
agreed to the requests from Commissioner Carroll,
Commissioner Lankford, Vice Chairman Walker, Chairman Inman and Manager
Steen.
Commissioner Lankford
moved to approve the December 22, 2008 Agenda as
amended. Vice Chairman Walker
seconded and the motion carried unanimously.
PUBLIC COMMENTS
The following spoke during public comments:
Linda Hicks
Madison, NC 27025
RE: Administration Building
Ms. Hicks spoke regarding the renaming of the Administration Building
done by a previous Board. Ms. Hicks
noted that the renaming of the building took place before any public input
could be presented. Ms. Hicks expressed her appreciation to Commissioner
Carroll, a fellow Republican, for putting “common sense” above politics and for
standing up for all the people in the County regarding the renaming of the
Administration Building. Ms. Hicks
agreed that a committee should be appointed to survey citizens regarding
matters such as the renaming of county facilities.
Pam Gibson
Nancy Reynolds Historic Committee
RE: Nancy Reynolds
Ms. Gibson, on behalf of the Nancy Reynolds Historic Committee,
expressed appreciation to the Stokes County Board of Commissioners and Stokes
County Board of Education for the progress that has been made during the last
week towards finding the best solution for
Nancy Reynolds Elementary School and the safety of its children. Ms. Gibson noted it is time to act now and
that the additional information from the other two feasibility studies will
prove beneficial to both Boards in their decision-making regarding the options
and costs. Ms. Gibson expressed
appreciation to the Board of Commissioners for approving funding for the
additional feasibility studies, which are desperately needed.
Chairman Inman noted the following clarification: At the present time, no funding has been
allocated by the Board of Commissioners for the additional feasibility studies.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the Consent Agenda:
Minutes
Grant Fund –
Budget Amendment #34
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #34.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Grant Fund |
|
|
|
|
203.4330.510 |
Equipment |
$00.00 |
$78,520.00 |
$78,520.00 |
|
203.4330.511 |
Equipment-Non Capitalized |
$00.00 |
$101,030.00 |
$101,030.00 |
|
|
Totals |
$00.00 |
$179,550.00 |
$179,550.00 |
This budget amendment is justified as follows:
To re-appropriate the Homeland Security Grant for
the Buffer Zone Protection Program in Fiscal Year 2008-09.
This will result in a net increase of $179,550.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
203.3301.257 |
Homeland Security Grant |
$00.00 |
$179,550.00 |
$179,550.00 |
|
|
Totals |
$00.00 |
$179,550.00 |
$179,550.00 |
Service District
Fund – Budget Amendment #35
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #35.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Service District Fund |
|
|
|
|
209.4340.012 |
Double Creek Vol. Fire
Dept. |
$119,081.00 |
$5,000.00 |
$124,081.00 |
|
|
Totals |
$119,081.00 |
$5,000.00 |
$124,081.00 |
This budget amendment is justified as follows:
To appropriate Fund Balance for the Double Creek
Volunteer Fire Department escrow account appropriation.
This will result in a net increase of $5,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
209.3991.000 |
Fund Balance |
$5,300.00 |
$5,000.00 |
$10,300.00 |
|
|
Totals |
$5,300.00 |
$5,000.00 |
$10,300.00 |
Health Department
– Budget Amendment #36
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #36.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Health Department |
|
|
|
|
100.5100.000 |
Salaries and Wages |
$938,965.00 |
$(50,000.00) |
$888,965.00 |
|
100.5100.180 |
Professional Services |
$50,000.00 |
$50,000.00 |
$100,000.00 |
|
|
Totals |
$988,965.00 |
$00.00 |
$988,965.00 |
This budget amendment is justified as follows:
To transfer funds from Salaries & Wages to
Professional Services for contract pay.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
Social Services –
Budget Amendment #37
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #37.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social Services |
|
|
|
|
100.5480.000 |
Crisis Intervention |
$85,036.00 |
$31,998.00 |
$117,034.00 |
|
|
Totals |
$85,036.00 |
$31,998.00 |
$117,034.00 |
This budget amendment is justified as follows:
To appropriate additional funding for Crisis
Intervention, which is 100% Federal Funding.
This will result in a net increase of $31,998.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.202 |
Crisis Intervention |
$1,964,787.00 |
$31,998.00 |
$1,996,785.00 |
|
|
Totals |
$1,964,787.00 |
$31,998.00 |
$1,996,785.00 |
Emergency
Communication – Budget Amendment #38
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #38.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Emergency Communications |
|
|
|
|
100.4325.350 |
Maint. & Repairs-
Equipment |
$26,700.00 |
$7,200.00 |
$33,900.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$136,505.00 |
$(7,200.00) |
$129,305.00 |
|
|
Totals |
$163,205.00 |
$00.00 |
$163,205.00 |
This budget amendment is justified as follows:
To transfer funds from Contingency to replace the
effective microwave link from Danbury to/from Booth Mountain and to also
replace all the power supplies bricks at Danbury and Booth Mountain sites.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
Tax Administration
Report – November 2008
Tax Administrator Jake Oakley submitted the
following Real and Personal Property
Releases and Refunds (November 2008) which are more than $100 at the
December 8th
meeting, with a request for action by the Board of Commissioners at the
December 22nd
meeting:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100 –November- Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Donald
Dotson |
99A1999005516 |
$142.25 |
SWMH
Taxed in Yadkin County |
|
|
Total |
$142.25 |
|
|
Real
and Personal Property Refunds More |
|
|
|
|
than
$100 –November- Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Patrick
Roberts |
07A155902641.07 |
$148.74 |
SWMH
was reposed in 2005 |
|
|
|
$12.40 |
|
|
|
Total |
$161.14 |
|
Commissioner Smith moved to approve the
Consent Agenda as amended.
Vice Chairman Walker seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen noted the following:
·
Preliminary meetings have been taking place
regarding the proposed EMS (Pinnacle) Station with Emergency Management
Director Monty Stevens and his staff regarding potential floor plans
·
Hope to have proposed floor plans ready for the
Board’s review at the first meeting in January
·
There was some question about a recent meeting held
by NCACC and League of Municipalities regarding capital needs for each County,
those projected costs for capital needs for Stokes County have already been
submitted to NCACC
Commissioner Smith noted the following:
·
New executive director for the Regional Tourism
Initiative (RTI) is on board and will be visiting Stokes County and the Board
after the first of the year
Commissioner Lankford
noted the following:
·
NCACC Insurance Pool is reorganizing, trying to be
more efficient in order to offer the best insurance at the best rate possible
for the counties
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Copier
Services for Government Center Complex – Continuation
Support Services
Supervisor Danny Stovall, per Board direction at their November 24th
meeting, presented the following new bid proposals for 36 and 48 month
rentals for copier
services:
|
|
36
months |
48
months |
|
Dean's
Office Machines |
$2,862.00 |
$2,562.00 |
|
Sharp
Business Systems |
$3,074.00 |
$2,756.00 |
|
Kelly
Office Solutions |
$3,168.89 |
$2,811.73 |
|
Applied
Copier Concepts |
$3,174.64 |
$2,850.90 |
|
COECO
Office Systems |
$3,189.04 |
$2,780.73 |
|
Ikon
Office Solutions |
$3,452.00 |
$2,975.80 |
Mr. Stovall noted the
following regarding the bid proposals:
·
Dean’s
Office Machines – Proposal is non-compliant with bid specifications for the following
reasons:
1. Bid specifications
called for a 25-28 page per minute copier – their proposal list a 23 page per
minute machine for the following locations: Government Center, Tax Department,
Register of Deeds, Art Council, Southwest Service Center, Danbury Library,
Walnut Cove Library, and King Library
2. Bid specifications
called for a 25-28 page per minute copier with a document feeder, duplex, finisher,
stapler, and stand for Natural Resources – their proposal list a 20 paper per
minute machine with document feeder, duplex, electronic sorting and stand
·
Sharp
Business Systems –All copies and features are within bid specifications
·
Kelly
Office Solutions –All copies and features are within bid specifications
·
Applied
Copier Concepts –All copies and features are within bid specifications
·
COECO
Office Systems –One copier is above paper per minute specification range, two copiers
have features above specification rage, all other copiers and features are
within bid specifications
·
Ikon
Office Solutions – Five copiers have missing specification items, two copiers have
features listed above specifications, all other copiers and features are within
bid specifications
·
Lowest bidder’s proposal (36 or 48 month) is within
budget
Mr. Stovall noted that NCGS 143-131 states
that “all contracts shall be awarded to the
lowest responsible, responsive bidder, taking into consideration
quality, performance, and the
time specified in the bids for the performance of the contract”.
Mr. Stovall concluded
that to ensure the integrity of the bid process and to avoid a
potential contract award protest, the Board has the following options:
Option 1
§ Reject
non-compliant bid from Dean’s Office Machines
§ Award a contract
to Sharp Business Systems – their proposal complies with all specifications and
is the lowest cost proposal meeting all bid specifications
Option 2
§ Reject all bids
and re-bid
The Board discussed the bids presented by Mr.
Stovall.
Commissioner Carroll reiterated the need to
look at a plan to reduce the amount of
paper generated by Stokes County.
Chairman Inman
confirmed with Mr. Stovall that all bidders had a chance to re-bid
according to the new bid specifications and the proposal submitted by
Dean’s Office Supply is
non-compliant.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the item
on today’s Action Agenda.
School
Facility Needs
Commissioner Carroll,
who requested the item be placed on today’s Discussion
Agenda, noted the following:
·
After the joint meeting with the Board of Education
on December 19th,
it is time for the
County to start discussion with the County’s Financial
Advisor Doug
Carter regarding potential financing agencies to look at
to determine how
much can be borrowed, and at what interest rate
·
The County needs to have this information as soon
as possible
·
The Board of Education should receive information
from the two other feasibility studies being conducted regarding Nancy Reynolds
Elementary School by the end of January
·
Ready to designate an amount of funding
specifically to the Nancy Reynolds Project when the information is received
from Board of Education regarding the two additional feasibility studies and
the County’s Financial Advisor regarding funding resources
·
Have no problem considering an additional amount of
funding for land purchase for a new elementary school and for architect
services for a new elementary school
·
Need to move on the Nancy Reynolds Project as soon
as possible
Commissioner Lankford noted the following:
·
Supports the idea of receiving information
regarding the County’s financial status regarding funding for the Schools’
Capital Needs
·
Supports the Nancy Reynolds Project
·
Need information from the Board of Education
regarding the two additional feasibility studies for Nancy Reynolds Elementary
School as soon as possible
Vice Chairman Walker noted the following:
·
Comfortable with the direction things are moving
toward addressing school needs
·
Need information from the two feasibility studies
as soon as possible
·
Need to look at other possible projects besides the
Nancy Reynolds Project
·
Need the County’s current financial status as soon
as possible
·
Need to have financial advisor run the financial
model with several scenarios
·
Supports moving forward with as many of the top
priorities recommended by the Board of Education as possible
Commissioner Smith noted the following:
·
Ready to move forward, need the County’s financial
status as soon as possible
·
Willing to take the necessary steps for the first
two priorities recommended by the Board of Education – Nancy Reynolds Project
and new elementary school
·
No problem with looking at financing for Nancy
Reynolds Project, land acquisition and a new elementary school in Yadkin
Township
·
County is obligated to provide a safe environment
for all students in Stokes County
Chairman Inman noted the following:
·
County is in a financial position to be able to
borrow funding to build schools upon approval from the Local Government
Commission
·
Two financing options available – Certificates of
Participation or Bond Referendum (Bond
Referendum must be approved by the citizens)
·
In my opinion, there is not enough time to wait for
a Bond Referendum regarding the situation at Nancy Reynolds Elementary School-
possibly start looking at Certificates of Participation
·
County must be concerned with the State’s financial
situation, in case the State decides to withhold funding from the County
·
Board must be prudent in looking at financial
obligations
·
Commercial financing rates have increased, not
decreased
Vice Chairman Walker reiterated the need to
have input from the County’s financial
advisor and an action plan.
Commissioner Lankford
noted the State’s current shortfall – estimated $1.6 billion to
balance the State’s budget for the next two years which that could
affect the County.
Commissioner Carroll
reiterated the need to start with finding out who has the money,
can the County borrow the needed funding, and at what rate. Commissioner Carroll also noted
his desire to not allocate any further funding other than the immediate
need at Nancy
Reynolds Elementary School until the State has finalized a budget.
Chairman Inman
confirmed with Board members that the Board would be ready to
discuss financial allocations for Nancy Reynolds Elementary School
after hearing from the
County’s financial advisor and the additional information from the
School Board regarding
renovation options at Nancy Reynolds Elementary School.
Chairman Inman stated
the School Board had been given notification from their
insurance carrier that Nancy Reynolds Elementary School will be closed
at the end of
this school year, students will have to have somewhere to go at the
beginning of the
school year in August 09.
Chairman Inman
directed Finance Director Julia Edwards to contact Financial
Advisor Doug Carter and have Mr. Carter apply several different amounts
of funding
such as $10.2 million, $12 million, $22.5 million to the County’s
financial model and return the
information to the Board as soon as possible.
Forsyth
Technical Community College in Stokes County
Commissioner Carroll, who requested the item
be placed on today’s Discussion
Agenda, noted the following:
·
Committed to having a stand alone Forsyth Tech.
campus in Stokes County
·
Time to give specific directions to the County
Manager involving a future campus in Stokes County
·
Time to start planning with Director Ann Watts and
get together with Forsyth Tech’s grant writers
·
Time to get in touch with Golden Leaf regarding
guidelines, rules, procedures, deadlines, etc. as soon as possible
·
Time to possibly consider contracting with
professional grant writers if necessary
·
Time to contact North Carolina Legislature for any
available funding
·
Explore all avenues possible for funding for a
stand alone campus
·
Need to start immediately on a plan for a stand
alone campus
Vice Chairman Walker noted the following:
·
Agreed with Commissioner Carroll, it is the time to
start making plans for a stand alone campus in Stokes County
·
There is public support across Stokes County
regarding a stand alone community college campus in Stokes County
·
Need an action plan for a stand alone community
college campus
·
Need to have Plan B in case the Meadows location
does not work out
·
Look at other options in cleaning up the Meadows
property
·
Need plans for water and sewer availability at the
Meadow property
·
Need to have parallel plans to make the stand alone
campus a reality
Manager Steen noted that estimated acreage for
a sand field sewage system would
encompass approximately 4.50 acres of the 9-acre Meadows tract, which
could limit future
expansion and the need to start inquiring about additional land
acquisition.
Commissioner Lankford
noted there needs to be a lot of planning done before giving
any direction.
Commissioner Smith
expressed his support for a stand-alone Forsyth Tech. campus
in Stokes County, the need to get water and sewer to any location
suitable for a stand alone
campus, and the need to see where we are, and most important, be
responsible spenders.
Chairman Inman noted
the following:
·
Urgent need for a stand alone Forsyth Tech campus
with Early College High School possibly starting in August 09
·
Need to think about an alternative site for a stand
alone campus
·
Possibly look at land available above the
Government Center Complex
·
Investigate land adjoining Meadows location for
possible purchase
Manager Steen noted that he would be meeting
with NCDOT officials after
the first of the year to discuss the Meadows site.
Vice Chairman Walker
requested that the County not wait to see that plans are not
going to work out, have other options in place if plan A will not make
a stand-alone campus
possible.
Chairman Inman agreed
that there needs to be an action plan, which can be further
discussed at the next Goal Planning Session.
State Public
School Building Capital Fund for Capital Outlay Projects
Chairman Inman
presented the following request from the Stokes County School Board
of Education, which was approved in the County Fiscal Year 2008-09
Budget:
·
Use of $210,000.00 State Public School Building
Capital Fund for Capital Outlay Projects with a required match of $70,000.00
·
Stokes County Board of Education has approved the
following projects:
§ North Stokes High
School - New student parking area = $75,000.00
§ North Stokes High
School - Replace old greenhouse roof =$10,000.00
§ North Stokes High
School – Painting =$40,500.00
§ Piney Grove Middle
School – Re-surface and re-stripe 4 Tennis Courts =$25,000.00
§ South Stokes High
School – Upgrade Wastewater Treatment to Ultraviolet System =$75,000.00
§ South Stokes High
School – Asbestos Abatement and New Tile in Wrestling Room and Foyer =
$14,000.00
§ South Stokes High
School – Painting = $40,500.00
·
State Funding = $210,000.00
·
Local Funding = $70,000.00
·
Total Funding = $280,000.00
·
In order for funding to be released from the State
Public School Building Capital Fund, funding applications must be approved by
the Board of Commissioners
·
Approval of these applications will allow the
school system to move forward in completing the projects.
The Board discussed the School Board’s
request.
Chairman Inman, with full consent of the
Board, directed the Clerk to place the item
on today’s Action Agenda.
NCACC
-Legislative Goals Conference– Voting Delegate
Chairman Inman
requested the Board approve him to be the Voting Delegate at
the NCACC Legislative Goals Conference in January 09.
Chairman Inman, with full consent of the
Board, directed the Clerk to place the item
on today’s Action Agenda
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Stokes
Opportunity Center – Renovation Project
Support Services
Supervisor Danny Stovall reviewed the following: (Discussion
Agenda – December 8th meeting)
·
Bids for installing the revised mechanical systems
were received as follows:
§ Bryant Heating and
Air = $18,555.00
§ Stanley Heating
and Air = $20,422.00
§ Professional
Air = $38,600.00
§ Bowman Heating
& Air = $39,950.00
§ Frye Heating and
Air No Bid
§ Brady Flanary
Heating/Air No Bid
·
Allocation of $14,325 from County’s Contingency –
Approval of Budget Amendment #33
·
Award bid to Bryant Heating and Air
Capital Project
Fund – Budget Amendment #33
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Project Fund |
|
|
|
|
400.5200.000 |
Construction |
$200,000.00 |
$14,325.00 |
$214,325.00 |
|
|
Totals |
$200,000.00 |
$14,325.00 |
$214,325.00 |
|
|
General Fund |
|
|
|
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$158,930.00 |
$(14,325.00) |
$144,605.00 |
|
100.9820.961 |
Transfer to Capital
Projects |
$00.00 |
$14,325.00 |
$14,325.00 |
|
|
Totals |
$158,930.00 |
$00.00 |
$158,930.00 |
This budget amendment is justified as follows:
To transfer funds for the additional funding for the
Stokes Opportunity Center HVAC from contingency. .
This will result in a net increase of $14,325.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
400.3981.004 |
Transfer from General Fund |
$00.00 |
$14,325.00 |
$14,325.00 |
|
|
Totals |
$00.00 |
$14,325.00 |
$14,325.00 |
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to award the bid to Bryant Heating and Air in the
amount of $18,555.00 and approve Budget Amendment #33. Commissioner Smith seconded
and the motion carried unanimously.
CenterPoint
Transportation Funding
County Manager Bryan
Steen presented the following additional information regarding
the CenterPoint Transportation Funding:
·
Information received from Director Cathy Long
indicates that the passenger levels and number of trips continue to be stable
and passenger ability to utilize voucher systems remains consistent with
passenger survey
·
Although the voucher system seems to be the best
route to take, not all passengers can utilize the voucher system; many do not
drive, do not have a vehicle, do not have a vehicle that can be driven or do
not have a friend/neighbor/relative who can give them a ride; therefore, a
small percentage of passengers will have to be transported by YVEDDI
·
Additional funding needed through December 2008 =
$2948
·
Estimate funding needed for January – June 09 =
$5130
·
Estimate funding for fiscal year 08/09 = $8100
·
Director Cathy Long will continue to approve
transportation requests with payments to vendors processed by the County’s
Finance Department
·
Any unused appropriation will be reverted back to
the County’s fund balance at the end of the fiscal year
·
Budget Amendment #39 allocates the estimated
funding needed for this fiscal year
Manager Steen presented Budget Amendment #39
for the Board’s consideration.
Budget Amendment
#39
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Mental Health |
|
|
|
|
100.5200.680 |
Mental Health |
$395,820.00 |
$2,948.00 |
$398,768.00 |
|
100.5200.681 |
Stokes Opportunity Center |
$00.00 |
$5,152.00 |
$5,152.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$144,605.00 |
$(8,100.00) |
$136,505.00 |
|
|
Totals |
$540,425.00 |
$00.00 |
$540,425.00 |
This budget amendment is justified as follows:
To transfer funds from Contingency for the Stokes
Opportunity Center Transportation Program.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
Director Cathy Long noted that a couple of
grant applications have been completed with
hopes of some funding in 2009, which would be used before any county
funding.
The Board discussed using the voucher system
on a trial basis. Commissioner
Carroll suggested a report regarding the voucher system be submitted to
the Board in
March 09.
Chairman Inman entertained a motion.
Commissioner Carroll moved to approve Budget
Amendment #39 for the Stokes
Opportunity Center Transportation Program with the requirement that a
report regarding the
voucher system be submitted to the Board in March 09. Vice Chairman Walker seconded and
the motion carried unanimously.
Proposed
Order – Closing a Portion of SR #1700- Otis Woods Road
Chairman Inman
submitted the following proposed Order to Close a Portion of SR
#1700 – Otis Woods Road which was presented at the December 8th
meeting, with a request
for action by the Board of Commissioners at the December 22nd
meeting:
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
CLOSING A PORTION
OF SR#1700 – OTIS WOODS ROAD
The Stokes County Board of County Commissioners, after notice and public hearing pursuant to N.C.G.S. 153A-241, makes the following findings and conclusions:
1. The State of North Carolina abandoned the road outlined in red on the attached map of SR#1700- Otis Woods Road and will not maintain that portion of the road;
2. The requesting property owners are the sole property owners along the portion of the road to be closed;
3. Closing the public road is not contrary to the public interest and no individual owning property in the vicinity of the road would be deprived of reasonable means of ingress and egress to this property;
4. The Board of County Commissioners concludes that closing of the portion of the road pursuant to N.C.G.S. 153A-241 is in the best interests of the sole property owners and the citizens of the County of Stokes.
IT IS THEREFORE ORDERED by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR#1700 – Otis Woods Road, the abandoned portion of SR#1700 – Otis Woods Road be closed pursuant to N.C.G.S. 153A-241.
The foregoing Order was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the ___ day of December 2008, and appears on the minutes of the said Commission. A certified copy of the order shall be filed in the office of the Register of Deeds of the County.
WITNESS, my hand and official seal this the ___ day of December, 2008.
_______________________ _________________________
J. Leon Inman - Chairman Jimmy Walker - Vice Chairman
____________________________ _______________________________
____________________________
Darlene M. Bullins –
Clerk to the Board
Chairman
Inman reiterated that no one spoke during Public Hearing and that the Order
is
the final step in approving the closure of a portion of the road.
Manager Steen noted that the County
had received a call from a land surveyor (working
for
the New family) stating that the State’s markings for a turnaround were not at
the end of
the
road. District Engineer John Rhyne,
NCDOT, assured the County that the turnaround did
not
have to be at the end of the road (sometimes it is placed before the end of the
road due to
land
contours-cost issues) and that road maintenance would continue up to the New
property
line.
Chairman Inman
entertained a motion.
Vice Chairman Walker
moved to approve the Order to Close a Portion of State Road
#1700- Otis Woods Road.
Commissioner Smith seconded and the motion carried unanimously.
Request for
Transfer of Property – Scattered Site Housing Grant Program
Chairman Inman
submitted the request from Mr. Sam Couch, on behalf of the
Calvin Overby Family, to transfer property deeded to Mr. & Mrs.
Calvin Overby to their
three children with life time rights for Mr. & Mrs. Overby. The request was presented at the
December 8th meeting with request for action by the Board of
Commissioners at the
December 22nd meeting.
(Family members will assume all obligations of the original
agreements regarding the Scattered Site Housing Grant).
Chairman Inman
entertained a motion.
Commissioner Smith
moved to allow the motion to allow the Overby Family to
proceed with having documentation prepared for the land transfer, which
will include lifetime
rights for Mr. and Mrs. Overby for review and approval by the County
Attorney with final
approval by the Board of Commissioners.
Commissioner Lankford seconded and the motion
carried unanimously.
Community
College Facility – Early College
County Manager Bryan
Steen submitted the request from Forsyth Tech. Community
College and Stokes County Board of Education for direction regarding
the Early College High
School Program, which was presented at the December 8th
meeting with a request for action by
the Board of Commissioners at the December 22nd
meeting. Manager Steen noted that Dr.
Stewart Hobbs, Stokes Superintendent, noted that the Board of
Commissioners must give the
Stokes County Board of Education and Forsyth Technical Community
College direction to
move forward with Early College High School Grant Application ($1.5
million) and the
Board’s commitment to provide temporary classrooms for the program
until a permanent
facility is ready. Manager Steen
noted that a temporary facility would need to be ready by fall
2010, with classes starting in fall 09 to be held temporarily in the
new Forsyth Tech. facility
located in King.
Manager Steen noted
that information received from Economic Development
Commission members along with officials from the Town of Danbury both
agree that a facility
located on the Government Center Complex would be an economic boost to
the Danbury area
by stabilizing current retail businesses in the area and also
attracting new businesses to the
Danbury area.
Commissioner Lankford
noted the need to look at all options, possibly designing a
building on County property that could be used for other county
services after a permanent
facility is located for the Early College High School, this eliminates
renting a POD for the
Early College High School –saving county funding.
The Board unanimously
agreed to explore all options regarding a facility for the Early
College High School Program.
Chairman Inman
entertained a motion.
Vice Chairman Walker
moved to give direction to Forsyth Technical Community
College and Stokes County School System to proceed with the Early
College High School
Application to secure the Grant which obligates the County to provide a
facility for the
Early College High School Program.
Commissioner Carroll seconded and the motion carried
unanimously.
Appeal
Request – Robert Lee lackey – Adjustment for Vehicle Value
Tax Administrator Jake
Oakley submitted the following correction regarding the
Appeal Request from Mr. Robert Lee Lackey that was presented at the
December 8th meeting:
·
After receiving additional information from Mr.
Lackey after the December 8th meeting pertaining to the type of
Chevrolet Colorado Truck, the assigned value should be $13,020 instead of
$17,480 and the salvage title value should be $9,114 instead of $12,236
Tax Administrator Oakley noted that Mr. Lackey
is still requesting a reduction to
$6,000 per the Bill of Sale.
Tax Administrator Oakley requested the Board
of Commissioners accept the correction
to the assigned value and deny Mr. Lackey’s appeal and uphold the
assigned value of $12,236
in order to remain consistent and fair in the department’s pricing of
motor vehicles carrying a
“salvage title”.
The Board discussed
the correction submitted by Tax Administrator Oakley regarding
Mr. Lackey’s appeal.
Chairman Inman
entertained a motion.
Commissioner Carroll
moved that Mr. Lackey’ appeal request be denied and the Board
uphold the new assigned salvage title value of $9,114 submitted by Tax
Administrator Oakley.
Commissioner Smith seconded and the motion carried unanimously.
Copier
Services for Government Center Complex – Continuation
Chairman Inman
entertained a motion regarding the additional bid information
submitted by Support Services Supervisor Danny Stovall.
Commissioner Lankford
moved to reject the non-compliant bid received from Dean’s
Office Machines and to award the bid (48 months) for copier services to
next lowest bid -Sharp
Business Systems in the amount of $2,756.00. Commissioner Smith
seconded and the motion
carried unanimously.
State Public
School Building Capital Fund for Capital Outlay Projects
Chairman Inman
entertained a motion regarding the request from Stokes County
Board of Education to use of $210,000.00 State Public School Building
Capital Fund for
Capital Outlay Projects with a required match of $70,000.00 which was
approved in the
2008-09 Fiscal Budget.
Commissioner Lankford
moved to approve the request from Stokes County Board of
Education to use $210,000.00 State Public School Building Capital Fund
for Capital Outlay
Projects with a required match of $70,000.00, which was approved in the
2008-09 Fiscal
Budget. Commissioner Carroll
seconded and the motion carried unanimously.
Legislative
Goals Conference– Voting Delegate
Chairman Inman
entertained a motion.
Commissioner Carroll
moved to designate Chairman J. Leon Inman to serve as the
Voting Delegate for the Legislative Goals Conference. Commissioner Lankford seconded and
the motion carried unanimously.
Closed
Session
Chairman Inman
entertained a motion to enter into closed session for the following:
· To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).
·
To consult with an Attorney employed or retained by the Public Body in
Order to preserve the attorney-client privilege between the Attorney and the
Public Body, which privilege is hereby acknowledged, and to consider and give
instructions to an attorney concerning the handling or settlement of a claim
judicial action, mediation, arbitration, or administrative procedure G.S.
143-318.11(3).
Commissioner Lankford moved to enter into
closed session for the following:
· To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).
·
To consult with an Attorney employed or retained by the Public Body in
Order to preserve the attorney-client privilege between the Attorney and the
Public Body, which privilege is hereby acknowledged, and to consider and give
instructions to an attorney concerning the handling or settlement of a claim
judicial action, mediation, arbitration, or administrative procedure G.S.
143-318.11(3).
Commissioner Smith seconded and the motion
carried unanimously.
The Board returned to the open session of the
December 22nd meeting.
Economic
Development
Vice Chairman Walker
requested that Economic Development in Stokes County be
placed on a Discussion Agenda early in the upcoming year for further
discussion.
Chairman Inman directed
the Clerk to place the item on the January 12th –Discussion
Agenda.
Goals
Planning Session
Chairman Inman
requested the Board have at least two dates other than January 14th,
15th or 16th available for a Goals Planning
Session at the January 12th meeting.
Adjournment
There being no further business to come before
the Board, Chairman Inman entertained
a motion to adjourn the meeting.
Commissioner Smith moved to adjourn the
meeting. Vice Chairman Walker seconded
and the motion carried unanimously.
_________________________
_____________________________
Darlene M.
Bullins
J. Leon Inman
Clerk to the Board Chairman