STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    DECEMBER 19, 2008

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for a joint meeting with the Stokes County Board of Education in the Stokes County Schools-

 

Board Room located at 100 Courthouse Circle, Danbury, North Carolina on Friday,

 

December 19, 2008 at 1:30 pm with the following members present:

 

                                                Chairman J. Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                                                   

                                                Stokes County Board of Education and School Personnel

                                                Chairperson William F Hart

                                                Vice Chairperson Sonya M Cox

                                                Member Steve D. Shelton

                                                Member Rebecca P. Boles

                                                Member Colon Moore

                                                Dr. Stewart Hobbs, Jr., Superintendent

                                                Assistant Superintendent Donna Boyles

                                                Executive Finance Director Lanette Moore

                                                Administrative Assistant Ann Robertson

           

WELCOME

 

            Dr. Hobbs welcomed those in attendance to the joint meeting.

                                                                                   

Chairman J. Leon Inman called the joint meeting for the Board of Commissioners to

 

order.

 

            Vice Chairman Walker expressed concerns with Agenda Item VI – Funding Update.

 

Vice Chairman Walker stated that he had additional work to do as a Commissioner before

addressing this issue in a joint meeting.

 

            Chairperson Hart expressed the need to discuss the funding issue.

 

Commissioner Carroll noted the purpose of the joint meeting is to obtain additional

 

information with no definite decision being made today about funding.

 

            Commissioner Lankford agreed no decision would be made today about funding.

 

            Commissioner Smith stated that he is not prepared to decide on a definite amount today.

 

            Dr. Hobbs noted that the Board of Education does not expect a definite amount to be

 

decided today and the item was placed on the Agenda for discussion only.

 

Member Rebecca Boles delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY/BOARD OF EDUCATION-PLEDGE OF ALLEGIANCE

 

            Superintendent Dr. Stewart Hobbs opened the meeting by inviting the citizens in

 

attendance to join both Boards with the Pledge of Allegiance. 

 

Status of Top Three Priorities

 

            Dr. Hobbs discussed the Board of Education’s top three priorities:

 

1.      Nancy Reynolds Reconstruction – first choice is renovation to the existing facility as long as funding is made available for the project

·         sfL+a estimated cost = $10,285,200

·         Two other architectural firms will be providing cost estimates to the Board of Education by the end of January 09

·         Board of Education has listened to the public and is committed to renovation if possible to the exiting facility

·         Safety is the main issue

·         Liability insurance carrier has notified the Board that students will be allowed to stay in the existing facility until the end of this school year

·         PODS will have to be in place by the start of the 09 school year

·         The sooner funding is allocated, the sooner the Board of Education can move forward with the Nancy Reynolds Project

2.      New Elementary School (Yadkin Township)                    

·          500-700 student elementary school

·         Need land in the area

·         Need funding amount to start planning

·         Estimated cost = $15,435,700 (includes land purchase)

3.      Additions and Renovations to Southeastern Middle School

·         Estimated cost = $9,292,600

·         Not as much work done on this project due to concentration given to the Nancy Reynolds Project

·         Work can be done in phases – flexibility with the project

Ø  Total projected cost for top three priorities = $35,013,500

Ø  Timeline (Nancy Reynolds) – Need to start Nancy Reynolds Project as soon as possible so that students will not have to be in PODS any longer than necessary.  If funding is made available immediately, project could start as soon as school is dismissed in June 09 with students back in the renovated facility for the start of the 2010 school year.

Ø  Timeline  (New Elementary School) – If funding is made available immediately, there is a possibility that construction could be completed for the 2010 school year

 

Dr. Hobbs concluded the Board of Education is ready to proceed and requests funding

 

in the amount of $35 million in order to complete the top three priorities.

 

Board of Education - Comments

 

Member Boles noted:

 

Member Moore noted:

 

Member Shelton noted:

 

Vice Chairperson Cox noted:

 

Chairperson Hart noted:

 

Board of Commissioners - Comments

 

Vice Chairman Walker noted:

 

Dr. Hobbs referenced the letter (dated November 20, 2008) which formally identifies

 

the top three priorities as Nancy Reynolds Elementary School, New Elementary School

 

(Yadkin Township) and Southeastern Middle School (renovations/new construction) and

 

formally requests that the Board of Commissioners authorize funding for the school

 

construction projects, preferably at the November 24th Board of Commissioners’ meeting.

 

Commissioner Carroll noted:

 

Dr. Hobbs stated that there are several things that the School Board needs to get started

 

regarding the top three priorities, but cannot proceed until a funding amount is allocated by

 

the Board of Commissioners.

 

Commissioner Lankford noted:

 

Commissioner Smith noted:

 

Chairman Inman noted:

 

Board of Education members expressed their appreciation to the Board of

 

Commissioners for their continued support and willingness to continue working together for the

 

students in Stokes County.

 

            Chairperson Hart, on behalf of the Board of Education, respectfully requested that the

 

Board of Commissioners fund the $35 million request in order to complete the top three

 

priorities. Chairperson Hart reiterated the need to know how much funding is available from

 

the County in order to proceed with the top priorities.

 

            Dr. Hobbs noted the need to request approval from the Board of Commissioners

 

to use lottery funding for architectural fees.

 

            Dr. Hobbs expressed his appreciation to both Boards for the their commitment

 

to the children of Stokes County.

 

            Chairman Inman expressed the Board of Commissioners’ appreciation for the joint

 

meeting.

 

           

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Vice Chairman Walker moved to adjourn the meeting.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman