STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    DECEMBER 8, 2008

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administrative Building) located in Danbury, North Carolina on Monday,

 

December 8, 2008 at 1:30 pm with the following members present:

                                                                       

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Arts Council Director Eddy McGee

                                                Tax Administrator Jake Oakley

                                                                                                                                                                                                                                                                                   

Chairman J. Leon Inman called the meeting to order.

 

Commissioner Lankford delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

PUBLIC HEARING – OTIS WOODS ROAD – REQUEST FOR ABANDONMENT OF RIGHT OF WAY

 

            Chairman Inman opened the Public Hearing regarding the request for abandonment of

 

a portion of the right of way – SR #1700 Otis Woods Road.

 

            There were no public comments.  Chairman Inman closed the Public Hearing.

 

RIBBON CUTTING CEREMONY – ADMINISTRATIVE BUILDING – THIRD FLOOR

 

            Chairman Inman invited those in attendance to join the Board for a Ribbon Cutting

 

Ceremony on the third floor.  Chairman Inman noted that Planning/Zoning/Inspections,

 

Environmental Health, Economic Development, and Public Buildings would be occupying

 

the third floor. 

           

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the December 8, 2008

 

Agenda.         

 

            County Manager Bryan Steen requested to add the following to the Discussion Agenda:

 

·         Double Creek Vol. Fire Department – Request to purchase equipment due to a purchase deadline of December 19th  (Request received from Mr. L.G. Tilley

 on Friday, December 12th)

 

Chairman Inman stated that he accepted full responsibility for allowing the discussion

 

of the renaming of the Administrative Building (Ronald Wilson Reagan Memorial Building) at

 

the December 2nd Planning Meeting.  Chairman Inman also stated that it was not on the Agenda

 

and should have never been discussed at a Planning Meeting.  Chairman Inman requested to

 

add the topic to tonight’s Discussion Agenda.

 

            The Board unanimously agreed to add the requests from Chairman Inman and County

 

Manager Steen to today’s Discussion Agenda.

 

            Commissioner Lankford moved to approve the December 8, 2008 Agenda as amended. 

 

Commissioner Smith seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items

 

on the Consent Agenda:

 

Minutes

 

 

 

Proposed 2009 Board of Commissioners’ Meeting Schedule

 

            Commissioner Lankford requested to move the proposed 2009 Board of

 

Commissioners’ Meeting Schedule to the Discussion Agenda.  The Board had no issues

 

with moving the item to the Discussion Agenda.

 

Proposed Employee Christmas Luncheon

 

            Clerk to the Board Darlene Bullins requested the Board’s approval to fund the

 

Employee Christmas Luncheon from vending machine revenue.  The Employee Luncheon

 

is scheduled for Tuesday, December 23rd at 12:00 noon with price per meal to be between

 

$8.00 - $8.50.

 

Vice Chairman Walker moved to approve the Consent Agenda as amended. 

 

Commissioner Lankford seconded and the motion carried unanimously.

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Donation of Art Work – Artist Linda Holt

 

            Arts Council Director Eddy McGee announced the donation of an original painting by

 

Artist Linda Holt, titled “The Tillotson Farm”, which will be placed in the lobby of the Stokes

 

County Government Center.  Ms. Holt is a life-long Stokes County resident and an

 

accomplished artist whose painting of the “The Tillotson Farm” was chosen to hang in the

 

Government Center lobby at its official opening in 1982.  Ms. Holt is donating the original

 

painting in honor of the rich farm history in Stokes County and to inspire future artists to the

 

natural beauty of our wonderful county.

 

            Ms. Holt stated that as a young girl, she passed by the farm twice a day going to and

 

and from school and the beauty of the land inspired her to paint the picture.

 

            Chairman Inman, on behalf of Stokes County, expressed sincere appreciation to

 

Ms. Holt for her generous donation.

 

Presentation of the Fiscal Year 2007-08 Audit

 

            Mr. Shane Fox, Martin Starnes and Associates, CPA’s PA, presented the Fiscal Year

 

2007-08 Annual Audit.  Mr. Fox discussed the following:

 

o   Unqualified Opinion

o   No findings or questioned costs

o   No significant deficiencies or material weakness identified

o   Cooperative staff to work with

o   2007 Revenues = $38,318,311

o   2007 Expenditures = $37,747,687

o   2008 Revenues = $39,100,954

o   2008 Expenditures = $37,708,986

o   Expenditures in 2008 decreased from fiscal year 2007

o   Assets – Liabilities = Fund Balance

o   Three classifications:  Reserved; Unreserved designated and Unreserved Undesignated (available)

o   2007 General Fund = 15%

o   2008 General Fund = 20%

o   Property Tax = 50%

o   Restricted Intergovernmental = 22%

o   Sales Tax = 15%

o   Top 3 comprise $34,161,090 (87%) of Revenues

o   Other Revenue = 13%

§  Unrestricted intergovernmental

§  Permits and fees

§  Sales and services

§  Investment earning

§  Miscellaneous revenue

o   Human Services 29%

o   Education = 26%

o   Other Expenditures = 26%

o   Public Safety = 19%

o   Total Expenditures = $37,708,986

 

Mr. Fox commended the County on its continued effort to increase the Fund Balance.

 

            Chairman Inman, on behalf of the Board, expressed the Board’s appreciation for

 

the presentation.

 

Update – Manager and Board of Commissioners

 

            Commissioner Smith noted that the Regional Tourism Initiative (RTI) has selected a

 

candidate for the Director’s position who will began working on December 12th.

 

            Chairman Inman requested the Board have possible dates in January 09 for a Goals

 

Planning Session at the December 22nd meeting.

 

            Chairman Inman informed the Board that he had received information from NCDOT

 

Regional Director Pat Ivey regarding the Clyde Amos intersection on Highway #89 where

 

several fatal accidents had occurred.  Director Ivey stated that NCDOT has investigated,

 

determined an unsafe road condition, and has appropriated the necessary funding to change the

 

intersection in 2009.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Request for Transfer of Property – Scattered Site Housing Grant

 

            Mr. Sam Couch, representative for the Calvin Overby Family, requested the Board

 

consider a land transfer from Mr. and Mrs. Calvin Overby to their three children.

 

            Mr. Couch noted the following:

 

 

Mr. Couch, on behalf of the Mr. and Mrs. Overby and their children, request the County

 

allow Mr. and Mrs. Overby to transfer the home site back to the children with lifetime rights.

 

            Mr. Couch noted that Gary Wilson, Benchmark CMR, Inc. has indicated by

 

correspondence the following:

 

·         There is only three years left on the original agreement

·         In concert with the transfer of the deed from the parents to the children, where the family assumes all obligations of the original agreement, the family has agreed to execute a life tenancy agreement giving the parents lifetime rights to live in the property.

·         Life estates are permitted by the State under the Scattered Site Housing Grant Program and see no inconsistency with this action in regard to the original intent of the program

 

Commissioner Lankford requested the Board be allowed to review the documentation 

 

indicating Mr. and Mrs. Overby’s lifetime rights before the final approval.

 

            Clerk to the Board Darlene Bullins noted that the County Attorney had advised

 

Mr. Couch to acquire approval from the Board before having any documentation prepared

 

and that the Board could approve the transfer contingent upon final review of the

 

documentation.

 

Mr. Couch noted that upon approval from the Board to proceed, paperwork would be

 

completed and reviewed by the County Attorney before final approval by the Board of

 

Commissioners.

 

            The Board had no issues with Mr. Couch’s request.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

the December 22nd Action Agenda.

 

 

Community College Facility – Early College

 

            The following presented the Early College High School and future plans for

 

Stokes County Center of Forsyth Tech:

 

 

Dr. Hobbs presented the following information regarding Early College High School:

 

·         What are Early College High Schools?

o   Blend high school and college in small, autonomous schools created through formal partnerships between secondary and postsecondary institutions

o   Target students who are underrepresented in higher education

o   Designed so that all students can simultaneously acquire their high school diploma and achieve an Associate in Arts Degree in 4-5 years

o   All students receive individual attention and are expected to graduate

o   Guiding principles:  Power of the Site, Teaching & Learning, Personalization, Redefining, Professionalism, and Purposeful Design

o   Early College High Schools have a name like North Stokes, South Stokes, etc.

o   Early College High Schools have a principal, guidance counselor, state funded teachers, etc.

o   Students will enter Early College High School in the ninth grade

o   Students will graduate with a High School Diploma along with either a two- year Associate Degree or a two-year College Transfer Degree

o   Early College High School will target students who are first generation college students

o   Early College High School can help to prepare those students who do not want to obtain a four- year degree

·         Early College Success – Early Colleges reports:

o   Significantly greater confidence in math and writing skills

o   Students are earning A’s and B’s in college courses

o   Increases in student knowledge about going onto further university work after graduation

o   Graduates are winning scholarships for further University study to complete a Bachelors

·         Problems – Gaps in Attainment are Caused by Failures at Critical Points along the Education Pipeline

o   For every ten students who start high school, fewer that seven will get a high school diploma

o   Four will enroll in college

o   Fewer than two will complete an Associate’s Degree or Bachelor’s Degree within 150% of the required time

·         Why Does NC and Stokes County Need Early College High School?

o   In NC, the 9th grade is more that 45,000 students larger than the 12th grade

o   40% of NC’s 9th graders do not make it out of high school

o   For every 100 9th grade student in NC:

§  60 graduate within 4 year (HCS 64.3%)

§  41 enter college

§  29 are still enrolled in college in their second year

§  19 graduate with an Associate’s or Bachelor’s Degree within 6 years

o   State’s graduation rate is 63-64%

o   Stokes County’s graduation rate is approximately 78%

·         Costs Saving for Families

o   2 years at public university – Tuition, books, room and board = $30,000

o   2 years at a community college – Tuition, books, and fees = $5,300

o   2 years of college coursework at Early College High School = Tuition, books and fees are FREE TO FAMILIES

 

Dr. Susan Phelps presented a short video regarding an Early College High School in

 

North Carolina.

 

            Dr. Phelps noted the following:

 

·         What has happened thus far?

o   A planning grant was received September 2008

o   A “coach” was appointed by the New Schools Project to help facilitate the process

o   A Stokes County Early College Team has been meeting weekly to develop the Plans for instruction, tasks, and time lines for opening the Early College in August 2009

o   Stokes County Schools and Forsyth Tech have developed a comprehensive application for the implementation grant of Stokes Early College is due by

January 27, 2009

o   Implementation grant is worth $1.5 million over the next five years

 

Dr. Gary Green noted the following:

 

·         Unique challenges for Stokes County at present:

o   Location on a college campus and Power of the Site

§  Legal issues with the location of the current Stokes County Center and sex offender reporting

§  Need for emergency – temporary alternate plan for location for 50 students in year one – August 2009

§  May be the last round of early college grant funding through the legislature which would be the loss of a potential $1,555,000 five- year grant

·         Long Term Facility Plan for a Center in Stokes County

o   Utility needs and projected student usage for Early College students and traditional college students

o   Anticipated time line and steps for facility planning and construction

 

·         The need is there for a Stokes County Campus, enrollment is continuing to increase, classes are increasing, more students are taking classes in Stokes County and non credit programs are continuing to grow

 

Facilities Director Ken Jarvis presented the following information regarding Long Term

 

Facility Plan for Forsyth Tech Center in Stokes County:

 

·         Stokes County Center

o   Projected construction costs for a 20,000 sq. ft. educational building with site preparation but assuming water and sewer are available:

§  Construction =  $4,380,000

§  Contingency =     $132,000

§  Design fee    =     $350,000

§  Subtotal         = $4,862,000

§  Equipment    =  $1,000,000

§  Final Total    =  $5,862,000

·         Projection of 600 students per day

·         Wastewater projections:  6,000 gallons per day in accordance with DEHNR requirements

·         Recurring operational cost:  Average for first five years = $179,421 per year

·         Steps for Facility Planning and Construction

o   Land Transferred to college- must be a clean site transfer with Phase I and II Environmental studies

o   Construction/equipment funds must be allocated

o   State Construction process and time line:

§  Approval of Project                                    2 months

§  Advertised and approval of designer         2 months

§  Programming requirements                         2 months

§  Schematic design                                        2 months

§  Design Development                                  4 months

§  Construction documents                             4 months

§  Bid                                                                          2 months

§  Award contracts                                         2 months

§  Construction                                             16 months

§  Equipment installation                                2 months

§  Total                                                          38 months

 

·         Early College High School must have a location in order to start August 2009

 

Vice Chairman Walker noted the need to take what steps are necessary in order

 

to secure the $1.5 million grant for Early College High School and stated he is a strong

 

supporter of Early College High School.  Vice Chairman Walker also noted his continued

 

support for a Stokes County Forsyth Tech Facility, preferably at the Meadows Property, as

 

soon as possible.

 

            Dr. Gary Green noted the need to locate a temporary facility for Early College High

 

School until a permanent Stokes County Center is completed.  The Grant Application must

 

designate a facility in order to secure the grant.

 

            Dr. Green noted the need to talk to students and parents in order to fully explain what

 

Early College High School really is.

           

            Dr. Green reiterated the need to have the County’s commitment to support the

 

provisions of Early College High School which includes a designated facility.

 

            County Manager Bryan Steen noted the following supplemental information regarding

 

Early College High School:

 

·         Early College High School Program will need a facility within the next 10 months

·         The Forsyth Tech Campus located in King can accommodate the 50 students for the first year, but will have to have a facility in 2010 for the students until a permanent facility is completed in Stokes County

·         Environmental issues have been found at the Meadows location which are being evaluated by NCDOT – NCDOT has given no timeframe pertaining to cleanup at the site

·         If a septic system is used at the Meadows location, it would take approximately 3 acres of land

·         Planning Grant is being prepared for water and sewer to the Meadows location

·         Approximately $3 million anticipated for running water and sewer to the Meadows location

·         County will be seeking grant assistance for running water and sewer to the Meadows location, which will take time

·         Possible option –  locate a POD on the Government Center Complex until a permanent facility is completed

·         Government Center Complex site will provide cost effective utility services as well as internet access which could be available by 2010

·         If so desired by the Board, commitment is needed by Stokes County in order for Forsyth Tech and Stokes County Schools to move forward with Early College High School Program

 

            Vice Chairman Walker reiterated the need to explore all options in order to implement

 

Early College High School.

           

            Dr. Gary Green noted that Forsyth Tech is willing to work with Stokes County

 

to continue to grow the community college presence in Stokes County.

 

            Dr. Hobbs noted that a POD located on the Government Center Complex would get

 

Early College High School in its own location, eliminate any issues with students from Stokes

 

County going to school in Forsyth County, and places the POD in a central location in the

 

County.

 

Commissioner Carroll noted the following:

 

·         Supports a Forsyth Tech Campus in Stokes County

·         Supports Early College High School in Stokes County

·         Expressed concerns with other school needs within the County

·         Any possible grant funding with Golden Leaf, etc.?

·         Any grant writing personnel available at Forsyth Tech?

·         What impact would there be at North and South Stokes High Schools?

·         Could there be classes lost due to low enrollment at North and South High Schools with students being taken away?

·         Would dual enrollment still be available at the other high schools?

·         How would the $1.5 million be used?

·         What are the long-term financial ramifications for the county?

·         Is there any existing school facilities that could accommodate this number of students? But would advise not to use those facilities in order for the program to succeed – need for the Early College High School Program to have its own separate identity

·         Where does this facility fit with the Schools’ capital needs?

·         Concerns with having a Stokes County School in Forsyth County for the first year of  the program

 

Dr. Hobbs noted the following:

 

·         $1.5 million will be used for textbooks, supplies, guidance counselor, college liaison, etc.  (will not pay for the principal and teachers for the first year)

·         Must have 100 students in order for the principal to be paid for

·         Students being lost at the other high schools would be minimal

·         Could lose some teaching positions over the years

·         Program tries to target those students who would probably not finish high school

·         Early College High School is not for every student

·         Early College High School does not have band, sports, etc.

·         Dual enrollment will still be available at all other high schools

·         Early College High School has been very successful in Sampson County

·         No facility in the County has available space that could accommodate the anticipated number of students in the Early College High School Program, and would strongly recommend against placing the Early College High School on an existing campus

·         Early College High School will be just like any other high school in Stokes County

·         Early College High School is not a capital need for the Stokes County Schools System, it is a facility need for Forsyth Tech

 

Dr. Green noted that Forsyth Tech does have a grant writer that could assist the

 

County for possible grants to Golden Leaf, etc. and agreed that Early College High School is

 

not a Stokes County School need, but a Forsyth Tech need.

 

            Commissioner Smith noted the following:

 

·         Supports Early College High School

·         Need to look at all options for a possible temporary site

·         Continue to support a stand alone Forsyth Tech Campus in Stokes County

 

Commissioner Lankford noted the following:

 

·         Need to look at all options for a possible site for Early College High School

·         Concerns about the time frame – getting a POD by August 2009

·         Need for financial funding from other sources such as grants, legislature, etc for achieving a stand alone campus in Stokes County

·         County is at a disadvantage with not already having a community college in Stokes County

·         Supports Early College High School

           

The Board discussed the Early College High School Program with Dr. Green and

 

Dr. Hobbs.

 

            Chairman Inman confirmed the County’s responsibility for Early College High School

 

is primarily the site, facility, and operating cost for the facility along with his commitment for a

 

stand alone community college in Stokes County as soon as possible.

 

            Tax Administrative Report – November 2008

 

Tax Administrator Jake Oakley presented the following informational data:

 

Fiscal Year 2008-09

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(19,053,616.00)

$10,477,736.91

 

$8,575,879.09

 

 

 

 

 

Prior Taxes 1991-2007 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$       700,000.00

$     400,598.52

 

$   299,401.48

EMS Collections

 

 

 

 

Total Collected (11-01/11-30-08)

$         3,223.92

 

 

 

Total Collected (7-01-08/6-30-09)

$         27,281.46

 

 

 

Delinquent accounts received from EMS (11-01/11-30, 2008) = 157

 

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

11-01-08/11-30-08

95

$1,081,292.00

$8,125.28

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

11-01-08/11-30-08

1

4,480.00

$34.47

 

Motor Vehicle Release Report

Accounts

Total Accounts

11-01-08/11-30-08

73

            $2,572.36

 

 

 

Motor Vehicle Refund Report

Accounts

Total Accounts

11-01-08/11-30-08

7

 $289.7526

 

 

 

Number billed for November 2008

5096

 

 

Garnishment Totals

 

 

 

Totals

Original Levy

Month

Accounts

Amount

F/Y 07-08 (July-June)

1547

 $ 585,042.84

F/Y 08-09 (July-October)

832

 $253,751.96

November 2008

68

 $ 32,474.46

Totals

2447

 $871,269.26

 

Real and Personal Property Releases Less

 

than $100–November- Per NCGS105-381  (b)

 

Gerry Sands

06A18320.01

$66.31

Wanda Tilley

08A155919860.07.01

$94.63

Tiffany Finney

08A63862.09

$96.02

Melissa Flemming

99A1999005879

$22.44

 

99A1998051073

$24.26

 

99A1998051072

$21.67

Joey James

07A155929240.01

$37.24

Donald & Angie Inman

07A71292.05.01

$53.26

Total Amount

 

$415.83

 

Real and Personal Property Refunds Less

 

than $100–November- Per NCGS105-381  (b)

 

Tiffany Finney

07A597402863964

$93.35

Joey James

06A1559299240.01

$34.97

Totals

 

$128.32

 

            Tax Administrator Oakley presented the following Upcoming Schedule of Events

 

(January-February 2009) for the Tax Office:

 

 

Subject:          Upcoming Schedule of Events (January-February) for the Tax Office

 

 

12-15-08          Mobile Home Park Lists to be mailed to park owners-Report is due back to the Tax Office by January 15, 2009--NCGS 105-316.

 

12-18-08          Advertisement for ownership, and situs of personal property are determined for Ad Valorem Taxes--NCGS 105-296(c).

 

12-30-08          Listing forms mailed to taxpayers (approximately 9,000 Regular Listing Forms, 500 Farm Equipment Listing Forms, and 1,100 Business Personal Forms).

 

01-01-09/

02-02-09          Listing period for 2009 Ad Valoren Taxes—NCGS 105-307(a)-Listing period runs until February 2 because January 31 falls on a Saturday.

                       

                        In revaluation years, the listing period may be extended for up to sixty (60) additional days, if deemed necessary by the Board of Commissioners.  At this time, we do not foresee the need for an extension, unless there is an unusual amount of inclement weather or some other unforeseen circumstance.

 

01/05-09          Last day to pay 2008-2009 annual taxes without interest accruing—NCGS 105-360 (a).

 

02-01-09/

02-10-09          2009 Real Property Revaluation notices mailed to taxpayers.  On the February 9 Board of Commissioners meeting, a total of approximately ten (10) Board of Equalization and Review dates should be set for hearings during the month of April and May.  The first date cannot be earlier than April 6.

 

 

            Tax Administrator Oakley reiterated the need to schedule approximately ten Board

 

of Equalization and Review dates for hearings during the months of April and May at the

 

February 9th meeting. 

 

Tax Administrator Oakley presented the following Real and Personal Property Releases

 

which are more than $100 for the Board’s consideration:

 

Real and Personal Property Releases More

 

 

than $100 –November- Per NCGS 105-381 (b)

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Donald Dotson

99A1999005516

$142.25

SWMH Taxed in Yadkin County

 

          Total

$142.25

 

Real and Personal Property Refunds  More

 

 

than $100 –November- Per NCGS 105-381 (b)

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Patrick Roberts

07A155902641.07

$148.74

SWMH was reposed in 2005

 

 

$12.40

 

 

     Total

$161.14

 

 

            Tax Administrator Oakley noted that collections were approximately 55% collected at

 

the end of November 2008.

 

 

 

Request for Refund – Robert Lee Lackey – 2007 Chevrolet Colorado Truck

 

            Tax Administrator Jake Oakley presented the following information regarding an

 

appeal from Mr. Robert Lee Lackey:

 

·         Appealing the adjustment from the assigned value of the $17,480 for a 2007 Chevrolet Colorado Truck which has a “salvage title”

·         Vehicle’s current value is $12,236

·         Mr. Lackey is requesting a reduction to $6,000 per a Bill of Sale

·         The current value of $12,236 represents a 30% reduction from the TEC (Motor Vehicle Pricing Schedule adopted by the Board of Commissioners) value of $17,480

·         The 30% reduction is the standard recommended by the State and is consistent with “salvage title” adjustments made to all taxpayers in the County

 

Tax Administrator Oakley stated that in order to remain consistent and fair in the

 

pricing of motor vehicles carrying a “salvage title”, the Stokes County Tax Administration

 

recommends that the Board of Commissioners deny the appeal and uphold the assigned value

 

of  $12,236.

 

            The Board discussed Mr. Lackey’s appeal request with Tax Administrator Oakley.

 

            Chairman Inman directed the Clerk to place the Releases and Refunds over $100 along

 

with the appeal request from Robert Lackey on the December 22nd Consent Agenda.

 

Stokes Opportunity Center – Renovation Project

 

            Support Services Supervisor Danny Stovall presented the following regarding the

 

Stokes Opportunity Center Renovation Project:

 

·         Contracts are in place with Cirrus Construction, Jerry Wilkins Electrical, and C&H Plumbing which were approved on October 13th

·         Metal prefab building has been ordered and Cirrus Construction has applied for a building permit with the Town of Walnut Cove

·         Bids for installing the revised mechanical systems were received as follows:

§  Bryant Heating and Air   = $18,555.00

§  Stanley Heating and Air  = $20,422.00

§  Professional Air               = $38,600.00

§  Bowman Heating & Air   = $39,950.00

§  Frye Heating and Air              No Bid

§  Brady Flanary Heating/Air     No Bid

·         Mechanical Systems are as follows:

§  New 3-ton split system will serve the training room and bathrooms

§  New 3 ½ ton split system will serve the new workshop space only

§  Current workshop area will continue utilizing existing “as is”

·         Need additional funding = $14,325

 

Mr. Stovall requested the Board consider awarding Bryant Heating and Air along with

 

the appropriation of the additional $14,325 from the County’s Contingency Account

 

which has an available balance as of December 2nd of $158,930.00.

 

            Finance Director Julia Edwards confirmed the additional funding could be taken

 

from Contingency.

 

            The Board discussed the HVAC requirements, bids, and funding with Mr. Stovall.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

the December 22nd Action Agenda along with a funding recommendation.

 

CenterPoint Transportation Funding

 

            County Manager Bryan Steen noted the following regarding the additional funding

 

needed for transportation funding:

 

·         CenterPoint’s CEO Betty Taylor confirmed at the Quarterly Review that there was no funding available for future transportation needs

·         Possible implementation of a  voucher program which could cut costs for the remainder of the year

 

Chairman Inman confirmed that there is no funding available from CenterPoint for

 

future transportation needs, CenterPoint Human Services has riffed approximately 10

 

employees from the management team, and is very concerned about the future possibility of

 

cuts from the State.

 

            Ms. Cathy Long, Stokes Opportunity Director, noted the following:

 

·         Invoices for July and August which have been paid =  $4,528

·         $472 remaining balance

·         Estimated expenses for September, October, November and December is  $3,000 which will need to be paid as soon as possible

·         Need to discuss with CenterPoint if they can handle a voucher program

·         Additional need for transportation occurred when Triumph started a group session program in July

·         Will need to keep YVEDDI in case a client cannot use the Voucher Program

·         Do not have an estimate on anticipated costs using the voucher program for the next six months, but could have cost analysis at the December 22nd meeting

·         Mr. Ben Vernon, Apple Foundation, may be able to provide funding after January 2009

 

Vice Chairman Walker expressed concerns with the increasing number using the

 

transportation program.

 

            Commissioner Lankford suggested appropriating an additional $5,000 for the

 

remainder of  fiscal year 2008-09.

 

            The Board discussed the transportation needs with Manager Steen and Director

 

Cathy Long.

 

            Chairman Inman noted that CenterPoint budgeted $60,000 from its LME Management

 

Funds in Fiscal Year 2008-09 to fund 100% of the Mental Health Coordinator position

 

contracted by Stokes County and there is the possibility that no funding will be available from

 

CenterPoint in Fiscal Year 2009-10 for that position.

 

 

 

            Chairman Inman requested Director Long to contact Ben Vernon, Apple Foundation

 

regarding any available funding, verify if CenterPoint can handle the voucher program, and

 

provide a cost analysis for the remainder of the fiscal year (January 2009 thru June 2009) at the

 

December 22nd meeting.

 

            Chairman Inman directed the Clerk to place the item on the December 22nd Action

 

Agenda.

 

Economic Development Commission – Proposed Rules of Procedure

 

            Chairman Inman presented the following proposed Rules of Procedure for the

 

Board’s consideration:

 

 

The Stokes County Economic Development Commission shall be a local commission created by the Stokes County Board of Commissioners under the authority of General Statute 153A-76 and shall not be an Economic Development Commission as provided for in Chapter 158 of the North Carolina General Statutes. 

 

SECTION 1.  ESTABLISHMENT OF ECONOMIC DEVELOPMENT COMMISSION.

 

There is hereby created and established the "Stokes County Economic Development Commission" hereinafter referred to as the "Commission", composed of at least seven (7) members including the Chairman of the Board of Commissioners and other members appointed by the Stokes County Board of Commissioners.

 

 

SECTION 2.  MEMBERSHIP QUALIFICATIONS AND TERMS OF OFFICE.

 

a.       All members shall be residents of Stokes County and shall be broadly representative of the interests, backgrounds, and aspirations of the County population.

b.       The initial term of the Commission shall have one half of the members appointed for two years and one half of the members appointed for a one year term with all members appointed thereafter to serve two year terms.

c.        Members of the Commission shall serve without pay, but may be reimbursed for their expenses in accordance with the per diem rate paid to the Planning Board.

 

SECTION 3.  ORGANIZATION OF THE COMMISSION.

 

a.       Upon its appointment, the Commission shall promptly meet and elect a Chairman, Vice Chairman, and Secretary; the latter need not be a member of the Commission.

b.       The Commission shall adopt, upon approval of the Board of Commissioners, Rules of   

       Procedure for the conduct of its affairs.

c.        The Commission shall maintain a record, which shall be open to the public, of its

      members' attendance, its actions, findings, and recommendations. All meetings shall be    

      conducted in accordance with Article 33C of Chapter 143 of the North Carolina General   

       Statutes.

d.       The Commission shall schedule monthly meetings with at least six (6) meetings annually.  All of its meetings shall be open to the public, except those that may legally be closed to the public, under existing state laws.

 

A.      OFFICERS AND DUTIES

 

1.       CHAIRMAN.  The members of the Commission shall elect a Chairman annually in January.  The Chairman shall have a one-year term.  The Chairman shall be eligible for re-election.  The Chairman shall decide all points of order and procedure, subject to these rules, unless directed otherwise by a majority of the commission in session at that time.  The Chairman, with the approval of the Commission, shall make all committee appointments.

 

2.       VICE CHAIRMAN.  The Commission shall elect a Vice-Chairman in the same manner and for the same term as the Chairman.   The Vice-Chairman shall serve as acting Chairman in the absence or dis­ability of the Chairman.  At such times he shall have and exercise the same powers and duties as the Chairman.

 

3.       SECRETARY.  A Secretary shall be elected by the Commission at the same time and for the same term as the Chairman and Vice-Chairman.  However, the Secretary need not be a member of the Commission, and shall be eligible for reappointment.  The Secretary shall keep all records, shall conduct all correspondence of the Commission, and shall generally supervise the clerical work of the Commission.  The Secretary shall keep the minutes of every meeting of the Commission, which minutes shall be a public record.  The minutes shall record all important facts pertaining to each meeting, including attendance or absence of all members, every resolution acted upon by the Commission, and all votes of Commission members upon any recommend­ation, resolution or other action of the Commission.

 

If the Secretary is appointed from outside the membership of the Commission, the Secretary shall not be eligible to vote on any matters by the Commission.

 

B.      MEETINGS

 

1.                  REGULAR MEETINGS.    Regular meetings of the Commission shall be held on the third Wednesday of each month in the Commissioners Chamber in the Stokes County Administrative Building, any change in time and location will be approved by the Commission and posted accordingly.

 

2.                  SPECIAL MEETINGS.  Special meetings of the Commission may be called at any time by the Chairman, provided at least 48 hours notice of the time, place, and subject of the special meeting shall be given.  This notice may either be telephonic or written, and shall be given by either the Secretary or the Chairman of the Commission.

 

3.                  CANCELLATION OF MEETINGS.   Whenever there is no business to come before the Commission, the Chairman may dispense with the regular meeting by giving notice to all members not less than 48 hours prior to the time set for the meeting.

 

4.                  QUORUM.  A quorum shall consist of a majority of members.

 

5.                  CONDUCT OF THE MEETINGS.  All meetings of the Commission shall be open to the public.  The order of business at regular meetings shall be as follows:

 

a.       Approval of Minutes of Previous Meeting

b.       Reports of Committees

c.        Old Business

d.       New Business

e.        Adjournment

 

6.                  VOTING.  The votes of a majority of those present shall be sufficient to decide any matter before the Commission, provided a quorum is present.  No Commission member shall participate in the discussion or decision of any matter in which he has a personal or financial interest.

 

7.                  COMMITTEES.  The Chairman may appoint committees to investigate particular matters or undertake other assignments within the responsibility of the Commission. The Chairman shall be responsible for the preparation of the charge of the committee, subject to the approval of the Commission, and shall make all appointments to the committee, subject to the approval of the Commission.  The Chairman shall be ex officio a member with full voting privileges of all committees.

 

8.                  AMENDMENTS. Amendments, within the limits allowed by law, to the Rules of Procedure must be approved by the Commission and the Board of Commissioners.

 

9.                  ECONOMIC DEVELOPMENT DIRECTOR APPOINTMENT & EVALUATION. The Director shall be hired by the County Manager.  The Director shall report to the County Manager and be evaluated regarding job performance.

 

SECTION 4.  DUTIES OF THE COMMISSION

 

The Commission shall have the following powers and duties:

a.                                                             To work with or support the Economic Development Director in the pursuit of Economic Development or Economic Development related activities;

b.                                                             To recommend projects for carrying out economic development through attraction of new industries, encouragement of existing industries, encouragement of agricultural development, encouragement of new business and industrial ventures by local as well as foreign capital, and other activities of a similar nature;

c.                                                              To keep the Board of Commissioners current on the activities and plans of the Commission.

 

Adopted the ____ day of _______, 2008 by the Stokes County Board of Commissioners.                                                            

_________________________________                    _______________________________

Chairman J. Leon Inman                                          Vice Chairman Jimmy Walker

 

_________________________________                    _______________________________

Commissioner Ron Carroll                                          Commissioner Ernest Lankford

_________________________________                    

Commissioner Stanley Smith

 

 

                                                                                      _________________________________

                                                                                      Clerk to the Board Darlene M. Bullins

 

            County Manager Steen noted the need to change the meeting location in the proposed

 

Rules of Procedure from the Commissioners’ Chambers to the Economic Development

 

Conference Room located on the third floor now that the renovations are completed.

 

            Chairman Inman requested comments from the Board regarding the proposed

 

Rules of Procedures.

 

            Commissioner Smith has no issues with the proposed Rules of Procedure.

 

            Vice Chairman Walker made the following comments:

 

·         Questions why the Board of Commissioners is being asked to approve the Rules of Procedure for the Economic Development Commission which is a free standing Commission

·         Minutes of May 2007 (joint meeting) indicate that the Board of Commissioners have given the ED Commission a clear direction

·         Direction given by the Board of Commissioners has not been followed by ED Commission

·         Commission established October 2007 and the Board of Commissioners has not received any type of report from the Commission other than information received from the County Manager who serves as Interim Economic Development Director

·         Very concerned over December meeting being cancelled

·         Commission has been set up to do a job and to this point, Commission has not done that job

·         Should not have to tell the Commission when and how to meet

·         Concerns with Section 3- B Meetings – Cancellation of Meetings due to there being no business to come before the Commission – there is always Economic Development in Stokes County

·         Concerns with Section 9 –Economic Development Director Appointment and Evaluation should not be in the Rules of Procedure

·         Concerns with Section 4 – Duties of the Commission – (c) To keep the Board of Commissioners current on the activities and plans of the Commission (Should state a time and date) – no information has been made available to the Board of Commissioners directly from the Commission

·         Concerns with Section 4 – Duties of the Commission – (a) To work with or support the ED Director in the pursuit of Economic Development – should not be a duty of the Commission

·         Need for an Economic Development Commission that would be pro active, would not see a need to please the Board of Commissioners, County Manager or Economic Development Director

·         Need for an Economic Development Commission that would take their task seriously- by doing more not less since there is no Economic Development Director on board and absolutely need to be meeting and not canceling a meeting

·         Very qualified individuals on the Commission

·         Want to see good things come from the Commission

·         Do not see the need to approve the Economic Development Rules of Procedure, but will if that is the desire of the Commission

·         Commission has not made any effort since the Manager strictly conveyed to the Commission the desires of the Board of Commissioners relating to a county inventory of economic needs and issues

·         Need for a Economic Development Director

·         Need for the Board of Commissioners to be accountable and alert the Commission that the Board has not received any information and should be receiving information

 

County Manager Steen noted that Section 9 was included to clarify that the Commission

 

understood that the Director reports strictly to the County Manager.

 

            Commissioner Lankford commended the Commission for developing the proposed

 

Rules of Procedure which is a roadmap for the Commission to follow and will be ready to

 

approve at the next meeting.

 

            Commissioner Carroll stated that he had no issues with the Board of Commissioners

 

approving the proposed Rules of Procedures. 

 

Commissioner Carroll expressed concerns with the following:

 

 

            Chairman Inman agreed with Commissioner Carroll and Vice Chairman Walker

 

that there is always Economic Development in Stokes County.  Chairman Inman stated

 

that the Commission had appointed Economic Development Commission Sub Committees at

 

their last meeting and subcommittees are currently working on specific projects.

 

            Chairman Inman directed County Manager Steen to take these concerns back to the

 

Economic Development Commission for revision.

 

Proposed Order – Closing a Portion of SR #1700- Otis Woods Road

 

            County Manager Bryan Steen presented the following proposed Order to Close a

 

Portion of SR #1700 – Otis Woods Roads for the Board’s consideration:

 

STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

 

 

ORDER

 

CLOSING A PORTION OF SR#1700 – OTIS WOODS ROAD

 

            The Stokes County Board of County Commissioners, after notice and public hearing pursuant to N.C.G.S. 153A-241, makes the following findings and conclusions:

 

1.      The State of North Carolina abandoned the road outlined in red on the attached map of SR#1700- Otis Woods Road and will not maintain that portion of the road;

2.      The requesting property owners are the sole property owners along the portion of the road to be closed;

3.      Closing the public road is not contrary to the public interest and no individual owning property in the vicinity of the road would be deprived of reasonable means of ingress and egress to this property;

4.      The Board of County Commissioners concludes that closing of the portion of the road pursuant to N.C.G.S. 153A-241 is in the best interests of the sole property owners and the citizens of the County of Stokes.

 

            IT IS THEREFORE ORDERED by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR#1700 – Otis Woods Road, the abandoned portion of SR#1700 – Otis Woods Road be closed pursuant to N.C.G.S. 153A-241.

 

CERTIFICATE

 

            The foregoing Order was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the ___ day of December 2008, and appears on the minutes of the said Commission. A certified copy of the order shall be filed in the office of the Register of Deeds of the County.

 

            WITNESS, my hand and official seal this the ___ day of December, 2008.

 

_______________________                          _________________________                     

 J. Leon Inman - Chairman                          Jimmy Walker - Vice Chairman

____________________________                _______________________________

Ron Carroll - Commissioner                        Ernest Lankford - Commissioner  

                                                             

____________________________                          

Stanley Smith - Commissioner                                

Attest:          

                                                                     __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

            Chairman Inman reiterated that there was no one to speak during Public Comments and

 

that the Order is the final step in approving the closure of a portion of the road.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

the December 22nd Action Agenda.

 

Appointments – ETJ Alternate Member – Town of Danbury

 

            Chairman Inman presented the name of Melinda Ring who had been nominated at the

 

November 24th meeting to serve as ETJ Alternate for the Town of Danbury’s Planning Board.

 

            Commissioner Carroll moved to appoint Melinda Ring to serve on the Danbury

 

Planning Board/Board of Adjustments as the ETJ Alternate Member.  Commissioner Lankford

 

seconded and the motion carried unanimously.

 

Double Creek Vol. Fire Department – Request to Purchase Equipment

 

            Mr. L.G. Tilley, Double Creek Vol. Fire Department Board of Directors, presented the

 

following information regarding the purchase of a Fire Truck Tanker:

 

§  Double Creek Vol. Fire Department has a current annual note payment in the amount of $42,703.48

§  Request approval to purchase a new fire truck (tanker) at a cost of $199,390

§  This tanker will replace a 1973 chassis which has manual transmission problems

§  Current escrow on hand for the new tanker is $45,000

§  Considering refinancing plus $150,000 for 12 years

§  Tanker proposals are complete and valid until December 15th

§  Request to purchase a new tanker that has been approved by the Fire Commission for purchase in fiscal year 2008-09

§  Request to receive $5,000 escrow funding which was cut from the fiscal year 2008-09 budget; request has been approved by the Fire Commission

§  Last quote for $199,390 was received this past week

§  If the $5,000 escrow is approved, the department can operate on that budget next year without asking for an increase

§  The $5,000 will be used for payment of the truck

§  Department will be applying for a federal tax exempt loan while truck is being built

§  Board of Commissioners will need to approve documentation that states the Double Creek Fire Department is a rated fire department in Stokes County in order to obtain a federal tax exempt loan

§  Financial information from the banking institution confirm the total increase in payment will not exceed the $5,113.55

§  New tanker will provide updated equipment for the department and should not have to have any more new equipment until after 2015- probably not until this debt is paid off

 

Mr. Tilley concluded by requesting approval to proceed with the purchase of the tanker

 

and $5,000 escrow be returned to Double Creek’s current budget and both items be moved to

 

today’s Action Agenda due to the December 15th deadline.  Mr. Tilley also expressed his regret

 

for having to place the item on the agenda without prior notice to the Board.

 

            The Board discussed the requests from Mr. Tilley on behalf of Double Creek Vol. Fire

 

Department.

 

            Commissioner Lankford confirmed with Mr. Tilley that Double Creek Vol. Fire

 

Department could live with next year’s fiscal year budget being the same as this years with the

 

additional $5,000 being placed back into the current fiscal year’s budget.

 

            Commissioner Lankford suggested possibly extending the loan further than 12 years

 

if the interest rate was suitable.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item

 

on today’s Action Agenda. 

 

Ronald W. Reagan Memorial Building – Discussion

 

Chairman Inman reiterated that he accepted full responsibility for allowing the

 

discussion of the renaming of the Administrative Building – Ronald Wilson Reagan Memorial

 

Building at the December 2nd Planning Meeting. Chairman Inman also stated that even though

 

the Planning Meeting is a public meeting, it was not the right venue to discuss the renaming

 

of the Administrative Building. 

 

            Chairman Inman read the action taken by a majority vote on December 2nd:

 

 

            County Manager Bryan Steen noted that the department heads have been notified of the

 

action taken by the Board regarding Administrative Building so that advertisements,

 

correspondence, etc. would not reference the Administrative Building as the Ronald Wilson

 

Reagan Memorial Building.

 

            Chairman Inman noted that he had received comments regarding not being able to

 

refer to the building as the Ronald Wilson Reagan Memorial Building even though the

 

name appears on the front of the building in bold black letters.

 

Chairman Inman requested comments from Board members.

 

Commissioner Smith noted the following:

 

 

            Commissioner Carroll noted the following:

 

o   Anyone can continue to refer to the building as the Ronald Wilson Reagan and my understanding of the motion was that “we” the Stokes County Board of Commissioners in our official dealings would refer to the building as the “Administrative Building”

o   Agreed with Chairman Inman that the issue was not handled properly by the Board and the entire Board shares that blame

o   The first renaming of the building was not on the agenda, brought up at the end of a meeting which was held outside of Danbury with no public input and very little discussion, if any, by the Board of Commissioners

o   Commissioner Smith is correct that traditionally, the Stokes County Board of Commissioners has never named a building after particular people

o   Feels a previous Board wittingly or unwitting has turned a government building into a “political football”

o   My intention in approving the motion was try to do a little something to take that “ball” out of play and would vote for that motion again

o   If a Board was ever considering naming a building after a particular person, the proper procedure would be to appoint a citizens’ committee to receive input and suggestions from the public and make a recommendation to the Board for its consideration

 

 

 

 

 

Commissioner Lankford noted the following:

 

 

            Vice Chairman Walker noted the following:

 

o   Feels that a committee should be set up if a Board is considering changing the name of a building just like setting a committee up for consideration of naming a building

o   My position is clear – did not approve the item being discussed at a Planning Board meeting since it was not an emergency item

 

            Chairman Inman noted the following:

 

 

Commissioner Lankford moved to transfer the item to today’s Action Agenda.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

Proposed 2009 Board of Commissioners’ Meeting Schedule

 

            Chairman Inman presented the following proposed 2009 Board of Commissioners’

 

meeting schedule which had been requested by Commissioner Lankford to be moved from the

 

Consent Agenda to the Discussion Agenda.

 

 

PUBLIC NOTICE

 

 2009 COMMISSIONERS’ MEETINGS SCHEDULE

The Stokes County Board of Commissioners will meet each month on the 

2nd (Second) Monday at 1:30 pm and 4th (Fourth) Monday at 6:00pm

                   2nd MONDAY                                      4th MONDAY

 

January 12, 2009                                                                January 26, 2009               

February 9, 2009                                                 February 23, 2009

                March 9, 2009                                                    March 23, 2009

               April 14, 2009*                                                    April 27, 2009

               May 11, 2009                                                      May 26, 2009**

               June 8 2009                                                          June 22, 2009

               July 13, 2009                                                        July 27, 2009

               August 10, 2009                                                  August 24, 2009

               September 14, 2009                                            September 28, 2009

               October 12, 2009                                                October 26, 2009

               November 9, 2009                                              November 23, 2009

               December 14, 2009                                             December 28, 2009

 

*April 13th Meeting changed to Tuesday, April 14th   (Due to Holiday)

**May 25th Meeting changed to Tuesday, May 26th (Due to Holiday)

                      

*The Board of Commissioners will conduct its regular meetings in the Commissioners Chambers at the Administrative Building in Danbury.  The Board will consider invitations to meet at different locations throughout the County at the invitation of community groups that wish to host a meeting.

 

Commissioners Meeting (Planning)– First Tuesday of every other month 7:00 pm

Planning meetings are held as needed- the meeting will be advertise prior to the dates listed below: 

Held in Commissioners Chambers

 

                February 3, 2009 (as needed)

                April 7, 2009  (as needed)

                June 2, 2009 (as needed)

                August 4, 2009 (as needed)

                October 6, 2009 (as needed)

                December 1, 2009 (as needed)

      

                Stokes County League of Governments – 6:30 pm

                Meeting with Town of Danbury, Town of Walnut Cove, City of King and Stokes County  

                January 15, 2009 – Town of Walnut Cove

                April 16, 2009 – Town of Danbury

                July 17, 2009        - City of King

                October 15, 2009 – Stokes County

                               

Any other change in Date, Time, or Place will be advertised and placed on the County Web Page – www.co.stokes.nc.us

 

Darlene Bullins

Clerk to the Board

 

            Commissioner Lankford expressed concerns regarding the October date that the League

 

of Governments has approved for calendar year 2009, there is a conflict with this date which

 

involves officials from the City of King being able to attend the meeting hosted by the County.

 

            The Board discussed approving the 2009 Calendar without posting the October date

 

until after the League of Government’s meeting in January 2009.

 

            Chairman Inman entertained a motion to approve the Commissioners’ meetings

 

and planning schedule.

 

            Commissioner Smith moved to approve the meeting schedule except for the League of

 

Governments October date by consent.  Vice Chairman Walker seconded and the motion

 

carried unanimously.

           

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Request for Equipment Purchase – Sauratown Vol. Fire Department Inc

 

Chairman Inman presented the request from Sauratown Vol. Fire Department to

 

purchase a 2008 Ford F-250 Brush Truck which was discussed at the November 24th meeting.

 

            Chairman Inman entertained a motion.

 

Commissioner Carroll moved to approve Sauratown Vol. Fire Department’s request to

 

purchase a 2008 Ford F-250 Brush Truck.   Vice Chairman Walker seconded and the motion

 

carried unanimously.

 

Proposed Resolution – Piedmont Triad Seamless Mobility Study

 

            County Manager Bryan Steen presented the following proposed Resolution Accepting

 

The Piedmont Triad Seamless Mobility Study and Authorizing Staff to Participate in the

 

Development of the Piedmont Triad Seamless Mobility Work Plan which was discussed at the

 

November 24th for the Board’s consideration:

 

RESOLUTION ACCEPTING THE PIEDMONT TRIAD SEAMLESS MOBILITY STUDY AND AUTHORIZING STAFF TO PARTICIPATE IN THE DEVELOPMENT OF THE PIEDMONT TRIAD SEAMLESS MOBILITY WORK PLAN

 

Whereas, public transportation services are provided in the Piedmont Triad Region by the Greensboro Transit Authority, High Point Transit, Winston Salem Transit Authority, Piedmont Authority for Regional Transportation, Alamance County Transportation Authority, Davidson County Transportation System, Forsyth County, Guilford County Transportation and Mobility Services, Regional Coordinated Area Transportation System of Randolph County, and the Yadkin Valley Economic Development District, Incorporated in Davie, Stokes, Surry and Yadkin Counties; and

 

Whereas, the governing bodies of the above transportation agencies approved resolutions supporting their participation in the development of a Seamless Mobility Study of all routes, schedules, administrative and operating policies within the total service territories; and

 

Whereas, a Steering Committee of elected leaders and a Technical Advisory Committee of staff from the participating agencies provided oversight and participated in the development of the Seamless Mobility Study; and

 

Whereas, the Piedmont Triad Seamless Mobility Study was completed in August 2008 and includes recommendations for improving communication, coordination and consolidation of services and functions among participating agencies; and

 

Whereas, there will be no action taken that commits financial resources without the review and consent of the affected governing body.

 

NOW, THEREFORE, LET IT BE RESOLVED that the Stokes County accepts the Piedmont Triad Seamless Mobility Study and supports continued efforts to improve public transportation services in the Piedmont Triad Region and is committed to working with other agencies to improve the efficiency and effectiveness of public transportation services; and

 

BE IT FURTHER RESOLVED, that the Stokes County supports the continuation of a Technical Advisory Committee to undertake the work plan and recommendations in the Piedmont Triad Seamless Mobility Study and authorizes staff to work with other transportation agencies to prepare a Seamless Mobility Work Plan that will guide future efforts.

               

Motion made by ______________________             and seconded by ____________________and approved on this being the __ day of _________________, 2008.

 

Approved:______________________________

 

Title: Clerk to the Board of Commissioners

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to approve the proposed Resolution Accepting the

 

Piedmont Triad Seamless Mobility Study and Authorizing Staff to Participate in the

 

Development of the Piedmont Triad Seamless Mobility Work Plan. Vice Chairman Walker

 

seconded and the motion carried unanimously.

 

Double Creek Vol. Fire Department – Request to Purchase Equipment

 

            Chairman Inman entertained a motion.

 

            Vice Chairman Walker moved to approve the request presented by Mr. L. G. Tilley,

 

on behalf of Double Creek Vol. Fire Department, to proceed with the purchase of a new tanker

 

and provide $5,000 escrow funding that was eliminated from this year’s fiscal year budget

 

request.  Commissioner Carroll seconded the motion.  Commissioner Lankford requested that

 

the record reflects that Mr. Tilley confirmed that Double Creek Vol. Fire Department could

 

operate in 2009 with the same budget received in 2008 if the $5,000 was approved by the

 

Board.  The motion carried unanimously.

 

Ronald W. Reagan Memorial Building – Discussion

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to rename the Ronald Wilson Reagan Building to the

 

Stokes County Administrative Building.  Commissioner Carroll seconded and the motion

 

failed 3-2 with Chairman Inman, Vice Chairman Walker, and Commissioner Lankford voting

 

against the motion.

 

            Commissioner Lankford moved to approve the motion that the Administrative Building

 

still carry the name of the Ronald Wilson Reagan Building and that anyone can refer to the

 

building as the Administrative Building.    Commissioner Lankford withdrew his motion and

 

moved that the Board rescind the action taken regarding the Ronald Wilson Reagan Building

 

at the Planning Meeting on December 2nd.  Vice Chairman Walker seconded and the motion

 

carried 3-2 with Commissioners Carroll and Smith voting against the motion.

 

 

Employee Christmas Luncheon

 

            Chairman Inman noted the Employee Christmas Luncheon is scheduled for

 

Tuesday, December 23rd at 12:00 noon.

 

Closed Session

 

            Chairman Inman, with consent of the Board, directed the Clerk to place the Closed

 

Session on the December 22nd Agenda

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Commissioner Lankford to adjourn the meeting.  Vice Chairman Walker seconded and

 

the motion carried unanimously.

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman