) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) DECEMBER 8, 2008
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administrative Building) located in Danbury, North Carolina
on Monday,
December 8, 2008 at 1:30 pm with the following members present:
Chairman J. Leon
Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Support
Services Supervisor Danny Stovall
Arts
Council Director Eddy McGee
Tax
Administrator Jake Oakley
Chairman J. Leon Inman called the meeting to
order.
Commissioner Lankford delivered the
invocation.
Chairman Inman opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
PUBLIC HEARING –
OTIS WOODS ROAD – REQUEST FOR ABANDONMENT OF RIGHT OF WAY
Chairman Inman opened
the Public Hearing regarding the request for abandonment of
a portion of the right of way – SR #1700 Otis Woods Road.
There were no public
comments. Chairman Inman closed the
Public Hearing.
RIBBON CUTTING
CEREMONY – ADMINISTRATIVE BUILDING – THIRD FLOOR
Chairman Inman invited those in attendance to
join the Board for a Ribbon Cutting
Ceremony on the third floor.
Chairman Inman noted that Planning/Zoning/Inspections,
Environmental Health, Economic Development, and Public Buildings would
be occupying
the third floor.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the December 8, 2008
Agenda.
County Manager Bryan
Steen requested to add the following to the Discussion Agenda:
·
Double Creek Vol. Fire Department – Request to
purchase equipment due to a purchase deadline of December 19th (Request received from Mr. L.G. Tilley
on Friday, December 12th)
Chairman Inman stated that he accepted full
responsibility for allowing the discussion
of the renaming of the Administrative Building (Ronald Wilson Reagan
Memorial Building) at
the December 2nd Planning Meeting. Chairman Inman also stated that it was not on
the Agenda
and should have never been discussed at a Planning Meeting. Chairman Inman requested to
add the topic to tonight’s Discussion Agenda.
The Board unanimously
agreed to add the requests from Chairman Inman and County
Manager Steen to today’s Discussion Agenda.
Commissioner Lankford
moved to approve the December 8, 2008 Agenda as amended.
Commissioner Smith seconded and the motion carried unanimously.
PUBLIC COMMENTS
There were no public comments.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the Consent Agenda:
Minutes
Proposed 2009
Board of Commissioners’ Meeting Schedule
Commissioner Lankford requested to move the proposed 2009 Board of
Commissioners’ Meeting Schedule to the Discussion Agenda. The Board had no issues
with moving the item to the Discussion Agenda.
Proposed Employee
Christmas Luncheon
Clerk to the Board Darlene Bullins requested the Board’s approval to fund the
Employee Christmas Luncheon from vending machine revenue. The Employee Luncheon
is scheduled for Tuesday, December 23rd at 12:00 noon with price per meal to be between
$8.00 - $8.50.
Vice Chairman Walker moved to approve the
Consent Agenda as amended.
Commissioner Lankford seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Donation of Art
Work – Artist Linda Holt
Arts Council Director Eddy McGee announced the donation of an original painting by
Artist Linda Holt, titled “The Tillotson Farm”, which will be placed in the lobby of the Stokes
County Government Center. Ms. Holt is a life-long Stokes County resident and an
accomplished artist whose painting of the “The Tillotson Farm” was chosen to hang in the
Government Center lobby at its official opening in 1982. Ms. Holt is donating the original
painting in honor of the rich farm history in Stokes County and to inspire future artists to the
natural beauty of our wonderful county.
Ms. Holt stated that as a young girl, she passed by the farm twice a day going to and
and from school and the beauty of the land inspired her to paint the picture.
Chairman Inman, on behalf of Stokes County, expressed sincere appreciation to
Ms. Holt for her generous donation.
Presentation of
the Fiscal Year 2007-08 Audit
Mr. Shane Fox, Martin Starnes and Associates, CPA’s PA, presented the Fiscal Year
2007-08 Annual Audit. Mr. Fox discussed the following:
o
Unqualified Opinion
o
No findings or questioned costs
o
No significant deficiencies or material weakness
identified
o
Cooperative staff to work with
o
2007 Revenues = $38,318,311
o
2007 Expenditures = $37,747,687
o
2008 Revenues = $39,100,954
o
2008 Expenditures = $37,708,986
o
Expenditures in 2008 decreased from fiscal year
2007
o
Assets – Liabilities = Fund Balance
o
Three classifications: Reserved; Unreserved designated and
Unreserved Undesignated (available)
o
2007 General Fund = 15%
o
2008 General Fund = 20%
o
Property Tax = 50%
o
Restricted Intergovernmental = 22%
o
Sales Tax = 15%
o
Top 3 comprise $34,161,090 (87%) of Revenues
o
Other Revenue = 13%
§ Unrestricted
intergovernmental
§ Permits and fees
§ Sales and services
§ Investment earning
§ Miscellaneous
revenue
o
Human Services 29%
o
Education = 26%
o
Other Expenditures = 26%
o
Public Safety = 19%
o
Total Expenditures = $37,708,986
Mr. Fox commended the County on its continued
effort to increase the Fund Balance.
Chairman Inman, on
behalf of the Board, expressed the Board’s appreciation for
the presentation.
Update –
Manager and Board of Commissioners
Commissioner Smith
noted that the Regional Tourism Initiative (RTI) has selected a
candidate for the Director’s position who will began working on
December 12th.
Chairman Inman
requested the Board have possible dates in January 09 for a Goals
Planning Session at the December 22nd meeting.
Chairman Inman
informed the Board that he had received information from NCDOT
Regional Director Pat Ivey regarding the Clyde Amos intersection on
Highway #89 where
several fatal accidents had occurred.
Director Ivey stated that NCDOT has investigated,
determined an unsafe road condition, and has appropriated the necessary
funding to change the
intersection in 2009.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Request for
Transfer of Property – Scattered Site Housing Grant
Mr. Sam Couch,
representative for the Calvin Overby Family, requested the Board
consider a land transfer from Mr. and Mrs. Calvin Overby to their three
children.
Mr. Couch noted the
following:
Mr. Couch, on
behalf of the Mr. and Mrs. Overby and their children, request the County
allow Mr. and Mrs. Overby to transfer the home site back to the
children with lifetime rights.
Mr. Couch noted that
Gary Wilson, Benchmark CMR, Inc. has indicated by
correspondence the following:
·
There is only three years left on the original agreement
·
In concert with the transfer of the deed from the
parents to the children, where the family assumes all obligations of the
original agreement, the family has agreed to execute a life tenancy agreement
giving the parents lifetime rights to live in the property.
·
Life estates are permitted by the State under the
Scattered Site Housing Grant Program and see no inconsistency with this action
in regard to the original intent of the program
Commissioner Lankford requested the Board be
allowed to review the documentation
indicating Mr. and Mrs. Overby’s lifetime rights before the final
approval.
Clerk to the Board
Darlene Bullins noted that the County Attorney had advised
Mr. Couch to acquire approval from the Board before having any
documentation prepared
and that the Board could approve the transfer contingent upon final
review of the
documentation.
Mr. Couch noted that upon approval from the
Board to proceed, paperwork would be
completed and reviewed by the County Attorney before final approval by
the Board of
Commissioners.
The Board had no
issues with Mr. Couch’s request.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the item on
the December 22nd Action Agenda.
Community
College Facility – Early College
The following
presented the Early College High School and future plans for
Stokes County Center of Forsyth Tech:
Dr. Hobbs presented the following information
regarding Early College High School:
·
What are Early College High Schools?
o
Blend high school and college in small, autonomous
schools created through formal partnerships between secondary and postsecondary
institutions
o
Target students who are underrepresented in higher
education
o
Designed so that all students can simultaneously
acquire their high school diploma and achieve an Associate in Arts Degree in
4-5 years
o
All students receive individual attention and are
expected to graduate
o
Guiding principles:
Power of the Site, Teaching & Learning, Personalization, Redefining,
Professionalism, and Purposeful Design
o
Early College High Schools have a name like North
Stokes, South Stokes, etc.
o
Early College High Schools have a principal,
guidance counselor, state funded teachers, etc.
o
Students will enter Early College High School in
the ninth grade
o
Students will graduate with a High School Diploma
along with either a two- year Associate Degree or a two-year College Transfer
Degree
o
Early College High School will target students who
are first generation college students
o
Early College High School can help to prepare those
students who do not want to obtain a four- year degree
·
Early College Success – Early Colleges reports:
o
Significantly greater confidence in math and
writing skills
o
Students are earning A’s and B’s in college courses
o
Increases in student knowledge about going onto
further university work after graduation
o
Graduates are winning scholarships for further
University study to complete a Bachelors
·
Problems – Gaps in Attainment are Caused by
Failures at Critical Points along the Education Pipeline
o
For every ten students who start high school, fewer
that seven will get a high school diploma
o
Four will enroll in college
o
Fewer than two will complete an Associate’s Degree
or Bachelor’s Degree within 150% of the required time
·
Why Does NC and Stokes County Need Early College
High School?
o
In NC, the 9th grade is more that 45,000
students larger than the 12th grade
o
40% of NC’s 9th graders do not make it
out of high school
o
For every 100 9th grade student in NC:
§ 60 graduate within
4 year (HCS 64.3%)
§ 41 enter college
§ 29 are still
enrolled in college in their second year
§ 19 graduate with
an Associate’s or Bachelor’s Degree within 6 years
o
State’s graduation rate is 63-64%
o
Stokes County’s graduation rate is approximately
78%
·
Costs Saving for Families
o
2 years at public university – Tuition, books, room
and board = $30,000
o
2 years at a community college – Tuition, books,
and fees = $5,300
o
2 years of college coursework at Early College High
School = Tuition, books and fees are FREE TO FAMILIES
Dr. Susan Phelps presented a short video
regarding an Early College High School in
North Carolina.
Dr. Phelps noted the
following:
·
What has happened thus far?
o
A planning grant was received September 2008
o
A “coach” was appointed by the New Schools Project
to help facilitate the process
o
A Stokes County Early College Team has been meeting
weekly to develop the Plans for instruction, tasks, and time lines for opening
the Early College in August 2009
o
Stokes County Schools and Forsyth Tech have
developed a comprehensive application for the implementation grant of Stokes
Early College is due by
January 27, 2009
o
Implementation grant is worth $1.5 million over the
next five years
Dr. Gary Green noted the following:
·
Unique challenges for Stokes County at present:
o
Location on a college campus and Power of the Site
§ Legal issues with
the location of the current Stokes County Center and sex offender reporting
§ Need for emergency
– temporary alternate plan for location for 50 students in year one – August
2009
§ May be the last
round of early college grant funding through the legislature which would be the
loss of a potential $1,555,000 five- year grant
·
Long Term Facility Plan for a Center in Stokes
County
o
Utility needs and projected student usage for Early
College students and traditional college students
o
Anticipated time line and steps for facility
planning and construction
·
The need is there for a Stokes County Campus,
enrollment is continuing to increase, classes are increasing, more students are
taking classes in Stokes County and non credit programs are continuing to grow
Facilities Director Ken Jarvis presented the
following information regarding Long Term
Facility Plan for Forsyth Tech Center in Stokes County:
·
Stokes County Center
o
Projected construction costs for a 20,000 sq. ft.
educational building with site preparation but assuming water and sewer are
available:
§ Construction
= $4,380,000
§ Contingency = $132,000
§ Design fee =
$350,000
§ Subtotal = $4,862,000
§ Equipment =
$1,000,000
§ Final Total =
$5,862,000
·
Projection of 600 students per day
·
Wastewater projections: 6,000 gallons per day in accordance with
DEHNR requirements
·
Recurring operational cost: Average for first five years = $179,421 per
year
·
Steps for Facility Planning and Construction
o
Land Transferred to college- must be a clean site
transfer with Phase I and II Environmental studies
o
Construction/equipment funds must be allocated
o
State Construction process and time line:
§ Approval of
Project 2 months
§ Advertised and
approval of designer 2 months
§ Programming
requirements 2 months
§ Schematic design 2 months
§ Design Development 4 months
§ Construction
documents 4 months
§ Bid 2 months
§ Award contracts 2 months
§ Construction 16
months
§ Equipment
installation 2 months
§ Total 38
months
·
Early College High School must have a location in
order to start August 2009
Vice Chairman Walker noted the need to take
what steps are necessary in order
to secure the $1.5 million grant for Early College High School and
stated he is a strong
supporter of Early College High School.
Vice Chairman Walker also noted his continued
support for a Stokes County Forsyth Tech Facility, preferably at the
Meadows Property, as
soon as possible.
Dr. Gary Green noted
the need to locate a temporary facility for Early College High
School until a permanent Stokes County Center is completed. The Grant Application must
designate a facility in order to secure the grant.
Dr. Green noted the
need to talk to students and parents in order to fully explain what
Early College High School really is.
Dr. Green reiterated
the need to have the County’s commitment to support the
provisions of Early College High School which includes a designated
facility.
County Manager Bryan
Steen noted the following supplemental information regarding
Early College High School:
·
Early College High School Program will need a
facility within the next 10 months
·
The Forsyth Tech Campus located in King can
accommodate the 50 students for the first year, but will have to have a
facility in 2010 for the students until a permanent facility is completed in
Stokes County
·
Environmental issues have been found at the Meadows
location which are being evaluated by NCDOT – NCDOT has given no timeframe
pertaining to cleanup at the site
·
If a septic system is used at the Meadows location,
it would take approximately 3 acres of land
·
Planning Grant is being prepared for water and
sewer to the Meadows location
·
Approximately $3 million anticipated for running
water and sewer to the Meadows location
·
County will be seeking grant assistance for running
water and sewer to the Meadows location, which will take time
·
Possible option –
locate a POD on the Government Center Complex until a permanent facility
is completed
·
Government Center Complex site will provide cost
effective utility services as well as internet access which could be available
by 2010
·
If so desired by the Board, commitment is needed by
Stokes County in order for Forsyth Tech and Stokes County Schools to move
forward with Early College High School Program
Vice Chairman Walker
reiterated the need to explore all options in order to implement
Early College High School.
Dr. Gary Green noted
that Forsyth Tech is willing to work with Stokes County
to continue to grow the community college presence in Stokes County.
Dr. Hobbs noted that a
POD located on the Government Center Complex would get
Early College High School in its own location, eliminate any issues
with students from Stokes
County going to school in Forsyth County, and places the POD in a
central location in the
County.
Commissioner Carroll noted the following:
·
Supports a Forsyth Tech Campus in Stokes County
·
Supports Early College High School in Stokes County
·
Expressed concerns with other school needs within
the County
·
Any possible grant funding with Golden Leaf, etc.?
·
Any grant writing personnel available at Forsyth
Tech?
·
What impact would there be at North and South
Stokes High Schools?
·
Could there be classes lost due to low enrollment
at North and South High Schools with students being taken away?
·
Would dual enrollment still be available at the
other high schools?
·
How would the $1.5 million be used?
·
What are the long-term financial ramifications for
the county?
·
Is there any existing school facilities that could
accommodate this number of students? But would advise not to use those
facilities in order for the program to succeed – need for the Early College
High School Program to have its own separate identity
·
Where does this facility fit with the Schools’
capital needs?
·
Concerns with having a Stokes County School in
Forsyth County for the first year of the
program
Dr. Hobbs noted the following:
·
$1.5 million will be used for textbooks, supplies,
guidance counselor, college liaison, etc.
(will not pay for the principal and teachers for the first year)
·
Must have 100 students in order for the principal
to be paid for
·
Students being lost at the other high schools would
be minimal
·
Could lose some teaching positions over the years
·
Program tries to target those students who would
probably not finish high school
·
Early College High School is not for every student
·
Early College High School does not have band,
sports, etc.
·
Dual enrollment will still be available at all
other high schools
·
Early College High School has been very successful
in Sampson County
·
No facility in the County has available space that
could accommodate the anticipated number of students in the Early College High
School Program, and would strongly recommend against placing the Early College
High School on an existing campus
·
Early College High School will be just like any
other high school in Stokes County
·
Early College High School is not a capital need for
the Stokes County Schools System, it is a facility need for Forsyth Tech
Dr. Green noted that Forsyth Tech does have a
grant writer that could assist the
County for possible grants to Golden Leaf, etc. and agreed that Early
College High School is
not a Stokes County School need, but a Forsyth Tech need.
Commissioner Smith
noted the following:
·
Supports Early College High School
·
Need to look at all options for a possible
temporary site
·
Continue to support a stand alone Forsyth Tech
Campus in Stokes County
Commissioner Lankford noted the following:
·
Need to look at all options for a possible site for
Early College High School
·
Concerns about the time frame – getting a POD by
August 2009
·
Need for financial funding from other sources such
as grants, legislature, etc for achieving a stand alone campus in Stokes County
·
County is at a disadvantage with not already having
a community college in Stokes County
·
Supports Early College High School
The Board discussed the Early College High
School Program with Dr. Green and
Dr. Hobbs.
Chairman Inman
confirmed the County’s responsibility for Early College High School
is primarily the site, facility, and operating cost for the facility
along with his commitment for a
stand alone community college in Stokes County as soon as possible.
Tax
Administrative Report – November 2008
Tax Administrator Jake Oakley presented the
following informational data:
|
Fiscal
Year 2008-09 |
Budget Amt |
Collected
Amt |
Over |
Under |
|
|
|
|
Budget |
Budget |
|
County
Regular & Motor Vehicles |
$(19,053,616.00) |
$10,477,736.91 |
|
$8,575,879.09 |
|
|
|
|
|
|
|
Prior
Taxes 1991-2007 Tax Years |
|
|
|
|
|
County
Regular & Motor Vehicles |
$ 700,000.00 |
$ 400,598.52 |
|
$ 299,401.48 |
|
EMS
Collections |
|
|
|
|
|
Total
Collected (11-01/11-30-08) |
$ 3,223.92 |
|
|
|
|
Total
Collected (7-01-08/6-30-09) |
$ 27,281.46 |
|
|
|
|
Delinquent
accounts received from EMS (11-01/11-30, 2008) = 157 |
|
|
|
|
|
Personal
Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
11-01-08/11-30-08 |
95 |
$1,081,292.00 |
$8,125.28 |
|
|
|
|
|
|
Business
Personal Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
11-01-08/11-30-08 |
1 |
4,480.00 |
$34.47 |
|
Motor
Vehicle Release Report |
Accounts |
Total Accounts |
|
11-01-08/11-30-08 |
73 |
$2,572.36 |
|
|
|
|
|
Motor
Vehicle Refund Report |
Accounts |
Total Accounts |
|
11-01-08/11-30-08 |
7 |
$289.7526 |
|
|
|
|
|
Number
billed for November 2008 |
5096 |
|
|
Garnishment Totals |
|
|
|
|
Totals |
Original
Levy |
|
Month |
Accounts |
Amount
|
|
F/Y
07-08 (July-June) |
1547 |
$ 585,042.84 |
|
F/Y
08-09 (July-October) |
832 |
$253,751.96 |
|
November
2008 |
68 |
$ 32,474.46 |
|
Totals |
2447 |
$871,269.26 |
|
Real
and Personal Property Releases Less |
|
|
|
than
$100–November- Per NCGS105-381 (b) |
|
|
|
Gerry Sands |
06A18320.01 |
$66.31 |
|
Wanda Tilley |
08A155919860.07.01 |
$94.63 |
|
Tiffany Finney |
08A63862.09 |
$96.02 |
|
Melissa Flemming |
99A1999005879 |
$22.44 |
|
|
99A1998051073 |
$24.26 |
|
|
99A1998051072 |
$21.67 |
|
Joey
James |
07A155929240.01 |
$37.24 |
|
Donald & Angie Inman |
07A71292.05.01 |
$53.26 |
|
Total Amount |
|
$415.83 |
|
Real
and Personal Property Refunds Less |
|
|
|
than
$100–November- Per NCGS105-381 (b) |
|
|
|
Tiffany Finney |
07A597402863964 |
$93.35 |
|
Joey James |
06A1559299240.01 |
$34.97 |
|
Totals |
|
$128.32 |
Tax Administrator
Oakley presented the following Upcoming Schedule of Events
(January-February 2009) for the Tax Office:
Subject: Upcoming
Schedule of Events (January-February) for the Tax Office
12-15-08 Mobile Home Park Lists to be mailed to
park owners-Report is due back to the Tax Office by January 15, 2009--NCGS
105-316.
12-18-08 Advertisement for ownership, and situs
of personal property are determined for Ad Valorem Taxes--NCGS 105-296(c).
12-30-08 Listing forms mailed to taxpayers
(approximately 9,000 Regular Listing Forms, 500 Farm Equipment Listing Forms,
and 1,100 Business Personal Forms).
01-01-09/
02-02-09 Listing period for 2009 Ad Valoren
Taxes—NCGS 105-307(a)-Listing period runs until February 2 because January 31
falls on a Saturday.
In revaluation years,
the listing period may be extended for up to sixty (60) additional days, if
deemed necessary by the Board of Commissioners.
At this time, we do not foresee the need for an extension, unless there
is an unusual amount of inclement weather or some other unforeseen
circumstance.
01/05-09 Last day to pay 2008-2009 annual taxes
without interest accruing—NCGS 105-360 (a).
02-01-09/
02-10-09 2009 Real Property Revaluation notices
mailed to taxpayers. On the February 9
Board of Commissioners meeting, a total of approximately ten (10) Board of
Equalization and Review dates should be set for hearings during the month of
April and May. The first date cannot be
earlier than April 6.
Tax Administrator
Oakley reiterated the need to schedule approximately ten Board
of Equalization and Review dates for hearings during the months of
April and May at the
February 9th meeting.
Tax Administrator Oakley presented the
following Real and Personal Property Releases
which are more than $100 for the Board’s consideration:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100 –November- Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Donald
Dotson |
99A1999005516 |
$142.25 |
SWMH
Taxed in Yadkin County |
|
|
Total |
$142.25 |
|
|
Real
and Personal Property Refunds More |
|
|
|
|
than
$100 –November- Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Patrick
Roberts |
07A155902641.07 |
$148.74 |
SWMH
was reposed in 2005 |
|
|
|
$12.40 |
|
|
|
Total |
$161.14 |
|
Tax Administrator
Oakley noted that collections were approximately 55% collected at
the end of November 2008.
Request for
Refund – Robert Lee Lackey – 2007 Chevrolet Colorado Truck
Tax Administrator Jake
Oakley presented the following information regarding an
appeal from Mr. Robert Lee Lackey:
·
Appealing the adjustment from the assigned value of
the $17,480 for a 2007 Chevrolet Colorado Truck which has a “salvage title”
·
Vehicle’s current value is $12,236
·
Mr. Lackey is requesting a reduction to $6,000 per
a Bill of Sale
·
The current value of $12,236 represents a 30%
reduction from the TEC (Motor Vehicle Pricing Schedule adopted by the Board of
Commissioners) value of $17,480
·
The 30% reduction is the standard recommended by
the State and is consistent with “salvage title” adjustments made to all
taxpayers in the County
Tax Administrator Oakley stated that in order
to remain consistent and fair in the
pricing of motor vehicles carrying a “salvage title”, the Stokes County
Tax Administration
recommends that the Board of Commissioners deny the appeal and uphold
the assigned value
of $12,236.
The Board discussed
Mr. Lackey’s appeal request with Tax Administrator Oakley.
Chairman Inman
directed the Clerk to place the Releases and Refunds over $100 along
with the appeal request from Robert Lackey on the December 22nd
Consent Agenda.
Stokes
Opportunity Center – Renovation Project
Support Services
Supervisor Danny Stovall presented the following regarding the
Stokes Opportunity Center Renovation Project:
·
Contracts are in place with Cirrus Construction,
Jerry Wilkins Electrical, and C&H Plumbing which were approved on October
13th
·
Metal prefab building has been ordered and Cirrus
Construction has applied for a building permit with the Town of Walnut Cove
·
Bids for installing the revised mechanical systems
were received as follows:
§ Bryant Heating and
Air = $18,555.00
§ Stanley Heating
and Air = $20,422.00
§ Professional
Air = $38,600.00
§ Bowman Heating
& Air = $39,950.00
§ Frye Heating and
Air No Bid
§ Brady Flanary
Heating/Air No Bid
·
Mechanical Systems are as follows:
§ New 3-ton split
system will serve the training room and bathrooms
§ New 3 ½ ton split
system will serve the new workshop space only
§ Current workshop
area will continue utilizing existing “as is”
·
Need additional funding = $14,325
Mr. Stovall requested the Board consider
awarding Bryant Heating and Air along with
the appropriation of the additional $14,325
from the County’s Contingency Account
which has an available balance as of December 2nd of
$158,930.00.
Finance Director Julia
Edwards confirmed the additional funding could be taken
from Contingency.
The Board discussed the
HVAC requirements, bids, and funding with Mr. Stovall.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the item on
the December 22nd Action Agenda along with a funding
recommendation.
CenterPoint
Transportation Funding
County Manager Bryan
Steen noted the following regarding the additional funding
needed for transportation funding:
·
CenterPoint’s CEO Betty Taylor confirmed at the
Quarterly Review that there was no funding available for future transportation
needs
·
Possible implementation of a voucher program which could cut costs for the
remainder of the year
Chairman Inman confirmed that there is no
funding available from CenterPoint for
future transportation needs, CenterPoint Human Services has riffed
approximately 10
employees from the management team, and is very concerned about the
future possibility of
cuts from the State.
Ms. Cathy Long, Stokes
Opportunity Director, noted the following:
·
Invoices for July and August which have been paid
= $4,528
·
$472 remaining balance
·
Estimated expenses for September, October, November
and December is $3,000 which will need
to be paid as soon as possible
·
Need to discuss with CenterPoint if they can handle
a voucher program
·
Additional need for transportation occurred when
Triumph started a group session program in July
·
Will need to keep YVEDDI in case a client cannot
use the Voucher Program
·
Do not have an estimate on anticipated costs using
the voucher program for the next six months, but could have cost analysis at
the December 22nd meeting
·
Mr. Ben Vernon, Apple Foundation, may be able to
provide funding after January 2009
Vice Chairman Walker expressed concerns with
the increasing number using the
transportation program.
Commissioner Lankford
suggested appropriating an additional $5,000 for the
remainder of fiscal year
2008-09.
The Board discussed
the transportation needs with Manager Steen and Director
Cathy Long.
Chairman Inman noted
that CenterPoint budgeted $60,000 from its LME Management
Funds in Fiscal Year 2008-09 to fund 100% of the Mental Health
Coordinator position
contracted by Stokes County and there is the possibility that no
funding will be available from
CenterPoint in Fiscal Year 2009-10 for that position.
Chairman Inman
requested Director Long to contact Ben Vernon, Apple Foundation
regarding any available funding, verify if CenterPoint can handle the
voucher program, and
provide a cost analysis for the remainder of the fiscal year (January
2009 thru June 2009) at the
December 22nd meeting.
Chairman Inman
directed the Clerk to place the item on the December 22nd Action
Agenda.
Economic
Development Commission – Proposed Rules of Procedure
Chairman Inman presented the
following proposed Rules of Procedure for the
Board’s
consideration:
The Stokes County Economic Development
Commission shall be a local commission created by the Stokes County Board of
Commissioners under the authority of General Statute 153A-76 and shall not be
an Economic Development Commission as provided for in Chapter 158 of the North
Carolina General Statutes.
SECTION 1.
ESTABLISHMENT OF ECONOMIC DEVELOPMENT COMMISSION.
There is hereby
created and established the "Stokes County Economic
Development Commission" hereinafter referred to as the "Commission", composed of at least seven (7) members
including the Chairman of the Board of Commissioners and other members appointed by the Stokes County Board of Commissioners.
SECTION 2.
MEMBERSHIP QUALIFICATIONS AND TERMS OF OFFICE.
a.
All members shall be residents of
Stokes County and shall be broadly representative of the
interests, backgrounds, and aspirations of the County
population.
b.
The initial term of the Commission
shall have one half of the members appointed for two years and one half of the
members appointed for a one year term with all members appointed thereafter to
serve two year terms.
c.
Members of the Commission shall serve
without pay, but may be reimbursed for their
expenses in accordance with the per diem rate paid to the Planning Board.
SECTION 3.
ORGANIZATION OF THE COMMISSION.
a.
Upon its appointment, the Commission
shall promptly meet and elect a Chairman, Vice Chairman,
and Secretary; the latter need not be a member of the Commission.
b. The Commission shall adopt, upon approval of the Board of Commissioners,
Rules of
Procedure for the conduct
of its affairs.
c.
The Commission shall maintain a
record, which shall be open to the public, of its
members' attendance, its actions, findings, and recommendations.
All meetings shall be
conducted in accordance
with Article 33C of Chapter 143 of the North Carolina General
Statutes.
d. The Commission shall schedule monthly meetings with at least six
(6) meetings annually.
All of its meetings shall be open to
the public, except those that may legally be closed to the public, under existing state laws.
1.
CHAIRMAN. The members of the Commission shall elect a
Chairman annually in January. The
Chairman shall have a one-year term. The
Chairman shall be eligible for re-election.
The Chairman shall decide all points of order and procedure, subject to
these rules, unless directed otherwise by a majority of the commission in
session at that time. The Chairman, with
the approval of the Commission, shall make all committee appointments.
2.
VICE CHAIRMAN. The Commission shall elect a Vice-Chairman in
the same manner and for the same term as the Chairman. The Vice-Chairman shall serve as acting
Chairman in the absence or disability of the Chairman. At such times he shall have and exercise the
same powers and duties as the Chairman.
3.
SECRETARY. A Secretary shall be elected by the
Commission at the same time and for the same term as the Chairman and
Vice-Chairman. However, the Secretary
need not be a member of the Commission, and shall be eligible for
reappointment. The Secretary shall keep
all records, shall conduct all correspondence of the Commission, and shall
generally supervise the clerical work of the Commission. The Secretary shall keep the minutes of every
meeting of the Commission, which minutes shall be a public record. The minutes shall record all important facts
pertaining to each meeting, including attendance or absence of all members,
every resolution acted upon by the Commission, and all votes of Commission
members upon any recommendation, resolution or other action of the Commission.
If the Secretary is appointed from outside the membership of the
Commission, the Secretary shall not be eligible to vote on any matters by the
Commission.
1.
REGULAR MEETINGS. Regular meetings of the Commission shall be
held on the third Wednesday of each month in the
Commissioners Chamber in the Stokes County Administrative Building, any change
in time and location will be approved by the Commission and posted accordingly.
2.
SPECIAL MEETINGS. Special meetings of the Commission may be
called at any time by the Chairman, provided at least 48 hours notice of the
time, place, and subject of the special meeting shall be given. This notice may either be telephonic or
written, and shall be given by either the Secretary or the Chairman of the
Commission.
3.
CANCELLATION OF
MEETINGS. Whenever there is no
business to come before the Commission, the Chairman may dispense with the
regular meeting
by giving notice to all members not less than 48
hours prior to the time set for the meeting.
4.
QUORUM. A quorum shall consist of a majority of
members.
5.
CONDUCT OF THE
MEETINGS. All meetings of the
Commission shall be open to the public.
The order of business at regular meetings shall be as follows:
a. Approval of
Minutes of Previous Meeting
b. Reports of
Committees
c.
Old Business
d. New Business
6.
VOTING. The votes of a majority of those present
shall be sufficient to decide any matter before the Commission, provided a quorum
is present. No Commission member shall
participate in the discussion or decision of any matter in which he has a
personal or financial interest.
7.
COMMITTEES. The Chairman may appoint committees to investigate
particular matters or undertake other assignments within the responsibility of
the Commission. The Chairman shall be responsible for the preparation of the
charge of the committee, subject to the approval of the Commission, and shall
make all appointments to the committee, subject to the approval of the
Commission. The Chairman shall be ex
officio a member with full voting privileges of all committees.
8.
AMENDMENTS. Amendments,
within the limits allowed by law, to the Rules of Procedure must be approved by
the Commission and the Board of Commissioners.
9.
ECONOMIC DEVELOPMENT
DIRECTOR APPOINTMENT & EVALUATION. The Director shall be hired by the County
Manager. The Director shall report to
the County Manager and be evaluated regarding job performance.
The Commission shall have the following powers and duties:
a.
To work with or support the Economic
Development Director in the pursuit of Economic Development or Economic
Development related activities;
b.
To recommend projects for carrying
out economic development through attraction of new industries, encouragement of
existing industries, encouragement of agricultural
development, encouragement of new business and industrial ventures by local as well as foreign capital, and other activities of a similar nature;
c.
To keep the Board of Commissioners
current on the activities and plans of the Commission.
Adopted the ____ day of _______, 2008 by
the Stokes County Board of Commissioners.
_________________________________
_______________________________
Chairman
J. Leon Inman Vice
Chairman Jimmy Walker
_________________________________
_______________________________
Commissioner
Ron Carroll Commissioner
Ernest Lankford
_________________________________
Commissioner
Stanley Smith
_________________________________
Clerk to the
Board Darlene M. Bullins
County Manager Steen
noted the need to change the meeting location in the proposed
Rules of Procedure from the Commissioners’ Chambers to the Economic
Development
Conference Room located on the third floor now that the renovations are
completed.
Chairman Inman
requested comments from the Board regarding the proposed
Rules of Procedures.
Commissioner Smith has
no issues with the proposed Rules of Procedure.
Vice Chairman Walker
made the following comments:
·
Questions why the Board of Commissioners is being
asked to approve the Rules of Procedure for the Economic Development Commission
which is a free standing Commission
·
Minutes of May 2007 (joint meeting) indicate that
the Board of Commissioners have given the ED Commission a clear direction
·
Direction given by the Board of Commissioners has
not been followed by ED Commission
·
Commission established October 2007 and the Board
of Commissioners has not received any type of report from the Commission other
than information received from the County Manager who serves as Interim
Economic Development Director
·
Very concerned over December meeting being
cancelled
·
Commission has been set up to do a job and to this
point, Commission has not done that job
·
Should not have to tell the Commission when and how
to meet
·
Concerns with Section 3- B Meetings – Cancellation
of Meetings due to there being no business to come before the Commission –
there is always Economic Development in Stokes County
·
Concerns with Section 9 –Economic Development
Director Appointment and Evaluation should not be in the Rules of Procedure
·
Concerns with Section 4 – Duties of the Commission
– (c) To keep the Board of Commissioners current on the activities and plans of
the Commission (Should state a time and date) – no information has been made
available to the Board of Commissioners directly from the Commission
·
Concerns with Section 4 – Duties of the Commission
– (a) To work with or support the ED Director in the pursuit of Economic
Development – should not be a duty of the Commission
·
Need for an Economic Development Commission that
would be pro active, would not see a need to please the Board of Commissioners,
County Manager or Economic Development Director
·
Need for an Economic Development Commission that
would take their task seriously- by doing more not less since there is no
Economic Development Director on board and absolutely need to be meeting and
not canceling a meeting
·
Very qualified individuals on the Commission
·
Want to see good things come from the Commission
·
Do not see the need to approve the Economic
Development Rules of Procedure, but will if that is the desire of the
Commission
·
Commission has not made any effort since the
Manager strictly conveyed to the Commission the desires of the Board of
Commissioners relating to a county inventory of economic needs and issues
·
Need for a Economic Development Director
·
Need for the Board of Commissioners to be
accountable and alert the Commission that the Board has not received any
information and should be receiving information
County Manager Steen noted that Section 9 was
included to clarify that the Commission
understood that the Director reports strictly to the County Manager.
Commissioner Lankford
commended the Commission for developing the proposed
Rules of Procedure which is a roadmap for the Commission to follow and
will be ready to
approve at the next meeting.
Commissioner Carroll
stated that he had no issues with the Board of Commissioners
approving the proposed Rules of Procedures.
Commissioner Carroll expressed concerns with
the following:
Chairman Inman agreed
with Commissioner Carroll and Vice Chairman Walker
that there is always Economic Development in Stokes County. Chairman Inman stated
that the Commission had appointed Economic Development Commission Sub
Committees at
their last meeting and subcommittees are currently working on specific
projects.
Chairman Inman directed
County Manager Steen to take these concerns back to the
Economic Development Commission for revision.
Proposed
Order – Closing a Portion of SR #1700- Otis Woods Road
County Manager Bryan
Steen presented the following proposed Order to Close a
Portion of SR #1700 – Otis Woods Roads for the Board’s consideration:
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
CLOSING A PORTION
OF SR#1700 – OTIS WOODS ROAD
The Stokes County Board of County Commissioners, after notice and public hearing pursuant to N.C.G.S. 153A-241, makes the following findings and conclusions:
1. The State of North Carolina abandoned the road outlined in red on the attached map of SR#1700- Otis Woods Road and will not maintain that portion of the road;
2. The requesting property owners are the sole property owners along the portion of the road to be closed;
3. Closing the public road is not contrary to the public interest and no individual owning property in the vicinity of the road would be deprived of reasonable means of ingress and egress to this property;
4. The Board of County Commissioners concludes that closing of the portion of the road pursuant to N.C.G.S. 153A-241 is in the best interests of the sole property owners and the citizens of the County of Stokes.
IT IS THEREFORE ORDERED by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR#1700 – Otis Woods Road, the abandoned portion of SR#1700 – Otis Woods Road be closed pursuant to N.C.G.S. 153A-241.
The foregoing Order was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the ___ day of December 2008, and appears on the minutes of the said Commission. A certified copy of the order shall be filed in the office of the Register of Deeds of the County.
WITNESS, my hand and official seal this the ___ day of December, 2008.
_______________________ _________________________
J. Leon Inman - Chairman Jimmy Walker - Vice Chairman
____________________________ _______________________________
____________________________
Darlene M.
Bullins – Clerk to the Board
Chairman
Inman reiterated that there was no one to speak during Public Comments and
that
the Order is the final step in approving the closure of a portion of the road.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the item on
the December 22nd Action Agenda.
Appointments
– ETJ Alternate Member – Town of Danbury
Chairman Inman
presented the name of Melinda Ring who had been nominated at the
November 24th meeting to serve as ETJ Alternate for the Town
of Danbury’s Planning Board.
Commissioner Carroll
moved to appoint Melinda Ring to serve on the Danbury
Planning Board/Board of Adjustments as the ETJ Alternate Member. Commissioner Lankford
seconded and the motion carried unanimously.
Double Creek
Vol. Fire Department – Request to Purchase Equipment
Mr. L.G. Tilley, Double Creek Vol. Fire
Department Board of Directors, presented the
following information regarding the purchase of a Fire Truck Tanker:
§ Double Creek Vol.
Fire Department has a current annual note payment in the amount of $42,703.48
§ Request approval
to purchase a new fire truck (tanker) at a cost of $199,390
§ This tanker will
replace a 1973 chassis which has manual transmission problems
§ Current escrow on
hand for the new tanker is $45,000
§ Considering
refinancing plus $150,000 for 12 years
§ Tanker proposals
are complete and valid until December 15th
§ Request to
purchase a new tanker that has been approved by the Fire Commission for purchase
in fiscal year 2008-09
§ Request to receive
$5,000 escrow funding which was cut from the fiscal year 2008-09 budget;
request has been approved by the Fire Commission
§ Last quote for
$199,390 was received this past week
§ If the $5,000
escrow is approved, the department can operate on that budget next year without
asking for an increase
§ The $5,000 will be
used for payment of the truck
§ Department will be
applying for a federal tax exempt loan while truck is being built
§ Board of
Commissioners will need to approve documentation that states the Double Creek
Fire Department is a rated fire department in Stokes County in order to obtain
a federal tax exempt loan
§ Financial
information from the banking institution confirm the total increase in payment
will not exceed the $5,113.55
§ New tanker will
provide updated equipment for the department and should not have to have any
more new equipment until after 2015- probably not until this debt is paid off
Mr. Tilley concluded by requesting approval to
proceed with the purchase of the tanker
and $5,000 escrow be returned to Double Creek’s current budget and both
items be moved to
today’s Action Agenda due to the December 15th deadline.
Mr. Tilley also expressed his regret
for having to place
the item on the agenda without prior notice to the Board.
The Board discussed the requests
from Mr. Tilley on behalf of Double Creek Vol. Fire
Department.
Commissioner Lankford confirmed with
Mr. Tilley that Double Creek Vol. Fire
Department could
live with next year’s fiscal year budget being the same as this years with the
additional $5,000
being placed back into the current fiscal year’s budget.
Commissioner Lankford suggested
possibly extending the loan further than 12 years
if the interest
rate was suitable.
Chairman Inman, with full consent of
the Board, directed the Clerk to place the item
on today’s Action
Agenda.
Ronald W.
Reagan Memorial Building – Discussion
Chairman Inman reiterated that he accepted
full responsibility for allowing the
discussion of the renaming of the Administrative Building – Ronald
Wilson Reagan Memorial
Building at the December 2nd Planning Meeting. Chairman
Inman also stated that even though
the Planning Meeting is a public meeting, it was not the right venue to
discuss the renaming
of the Administrative Building.
Chairman Inman read
the action taken by a majority vote on December 2nd:
County Manager Bryan
Steen noted that the department heads have been notified of the
action taken by the Board regarding Administrative Building so that
advertisements,
correspondence, etc. would not reference the Administrative Building as
the Ronald Wilson
Reagan Memorial Building.
Chairman Inman noted that he had
received comments regarding not being able to
refer to the
building as the Ronald Wilson Reagan Memorial Building even though the
name appears on the
front of the building in bold black letters.
Chairman Inman requested comments from Board members.
Commissioner Smith noted the following:
Commissioner Carroll noted the
following:
o
Anyone
can continue to refer to the building as the Ronald Wilson Reagan and my
understanding of the motion was that “we” the Stokes County Board of
Commissioners in our official dealings would refer to the building as the
“Administrative Building”
o
Agreed
with Chairman Inman that the issue was not handled properly by the Board and
the entire Board shares that blame
o
The
first renaming of the building was not on the agenda, brought up at the end of
a meeting which was held outside of Danbury with no public input and very
little discussion, if any, by the Board of Commissioners
o
Commissioner
Smith is correct that traditionally, the Stokes County Board of Commissioners
has never named a building after particular people
o
Feels a
previous Board wittingly or unwitting has turned a government building into a
“political football”
o
My
intention in approving the motion was try to do a little something to take that
“ball” out of play and would vote for that motion again
o
If a
Board was ever considering naming a building after a particular person, the
proper procedure would be to appoint a citizens’ committee to receive input and
suggestions from the public and make a recommendation to the Board for its
consideration
Commissioner Lankford noted the following:
Vice Chairman Walker noted the
following:
o
Feels
that a committee should be set up if a Board is considering changing the name
of a building just like setting a committee up for consideration of naming a
building
o
My
position is clear – did not approve the item being discussed at a Planning
Board meeting since it was not an emergency item
Chairman Inman noted the following:
Commissioner Lankford moved to transfer the item to today’s Action
Agenda.
Vice Chairman
Walker seconded and the motion carried unanimously.
Proposed 2009
Board of Commissioners’ Meeting Schedule
Chairman Inman
presented the following proposed 2009 Board of Commissioners’
meeting schedule which had been requested by Commissioner Lankford to
be moved from the
Consent Agenda to the Discussion Agenda.
PUBLIC
NOTICE
2009 COMMISSIONERS’ MEETINGS SCHEDULE
The Stokes County Board of Commissioners will meet
each month on the
2nd (Second) Monday at 1:30 pm and 4th
(Fourth) Monday at 6:00pm
2nd MONDAY 4th MONDAY
January 12, 2009 January
26, 2009
February
9, 2009 February
23, 2009
March
9, 2009 March 23, 2009
April 14, 2009* April
27, 2009
May 11, 2009 May
26, 2009**
June 8 2009 June 22,
2009
July 13, 2009 July
27, 2009
September 14, 2009 September 28, 2009
October 12, 2009 October 26, 2009
November 9, 2009 November
23, 2009
*April 13th
Meeting changed to Tuesday, April 14th (Due to Holiday)
**May
25th Meeting changed to Tuesday, May 26th (Due to
Holiday)
*The Board of Commissioners will conduct its regular
meetings in the Commissioners Chambers at the Administrative Building in
Danbury. The Board will consider
invitations to meet at different locations throughout the County at the
invitation of community groups that wish to host a meeting.
Planning meetings are held as needed- the meeting
will be advertise prior to the dates listed below:
Held in Commissioners Chambers
February
3, 2009 (as needed)
April
7, 2009 (as needed)
June
2, 2009 (as needed)
August
4, 2009 (as needed)
October
6, 2009 (as needed)
December
1, 2009 (as needed)
Stokes County League of Governments – 6:30 pm
Meeting with Town of Danbury,
Town of Walnut Cove, City of King and Stokes County
January
15, 2009 – Town of Walnut Cove
April
16, 2009 – Town of Danbury
July
17, 2009 - City of King
October
15, 2009 – Stokes County
Any other change in Date, Time, or Place will be
advertised and placed on the County Web Page – www.co.stokes.nc.us
Darlene Bullins
Commissioner Lankford
expressed concerns regarding the October date that the League
of Governments has approved for calendar year 2009, there is a conflict
with this date which
involves officials from the City of King being able to attend the
meeting hosted by the County.
The Board discussed
approving the 2009 Calendar without posting the October date
until after the League of Government’s meeting in January 2009.
Chairman Inman
entertained a motion to approve the Commissioners’ meetings
and planning schedule.
Commissioner Smith
moved to approve the meeting schedule except for the League of
Governments October date by consent.
Vice Chairman Walker seconded and the motion
carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Request for
Equipment Purchase – Sauratown Vol. Fire Department Inc
Chairman Inman presented the request from
Sauratown Vol. Fire Department to
purchase a 2008 Ford F-250 Brush Truck which was discussed at the
November 24th meeting.
Chairman Inman
entertained a motion.
Commissioner Carroll moved to approve
Sauratown Vol. Fire Department’s request to
purchase a 2008 Ford F-250 Brush Truck. Vice Chairman Walker seconded and the motion
carried unanimously.
Proposed
Resolution – Piedmont Triad Seamless Mobility Study
County Manager Bryan
Steen presented the following proposed Resolution Accepting
The Piedmont Triad Seamless Mobility Study and Authorizing Staff to
Participate in the
Development of the Piedmont Triad Seamless Mobility Work Plan which was
discussed at the
November 24th for the Board’s consideration:
RESOLUTION
ACCEPTING THE PIEDMONT TRIAD SEAMLESS MOBILITY STUDY AND AUTHORIZING STAFF TO
PARTICIPATE IN THE DEVELOPMENT OF THE PIEDMONT TRIAD SEAMLESS MOBILITY WORK
PLAN
Whereas, public transportation
services are provided in the Piedmont Triad Region by the Greensboro Transit
Authority, High Point Transit, Winston Salem Transit Authority, Piedmont
Authority for Regional Transportation, Alamance County Transportation
Authority, Davidson County Transportation System, Forsyth County, Guilford
County Transportation and Mobility Services, Regional Coordinated Area
Transportation System of Randolph County, and the Yadkin Valley Economic Development
District, Incorporated in Davie, Stokes, Surry and Yadkin Counties; and
Whereas, the governing bodies of
the above transportation agencies approved resolutions supporting their
participation in the development of a Seamless Mobility Study of all routes,
schedules, administrative and operating policies within the total service
territories; and
Whereas, a Steering Committee of
elected leaders and a Technical Advisory Committee of staff from the
participating agencies provided oversight and participated in the development
of the Seamless Mobility Study; and
Whereas, the Piedmont Triad
Seamless Mobility Study was completed in August 2008 and includes
recommendations for improving communication, coordination and consolidation of
services and functions among participating agencies; and
Whereas, there will be no action
taken that commits financial resources without the review and consent of the
affected governing body.
NOW, THEREFORE, LET IT BE
RESOLVED
that the Stokes County accepts the
Piedmont Triad Seamless Mobility Study and supports continued efforts to
improve public transportation services in the Piedmont Triad Region and is
committed to working with other agencies to improve the efficiency and
effectiveness of public transportation services; and
BE IT FURTHER RESOLVED, that the Stokes County
supports the continuation of a Technical Advisory Committee to undertake the
work plan and recommendations in the Piedmont Triad Seamless Mobility Study and
authorizes staff to work with other transportation agencies to prepare a
Seamless Mobility Work Plan that will guide future efforts.
Motion
made by ______________________ and
seconded by ____________________and approved on this being the __ day of
_________________, 2008.
Approved:______________________________
Title:
Clerk to the Board of Commissioners
Chairman Inman entertained a motion.
Commissioner Lankford moved to approve the proposed Resolution Accepting the
Piedmont Triad Seamless Mobility Study and Authorizing Staff to Participate in the
Development of the Piedmont Triad Seamless Mobility Work Plan. Vice Chairman Walker
seconded and the motion carried unanimously.
Double Creek
Vol. Fire Department – Request to Purchase Equipment
Chairman Inman entertained a motion.
Vice Chairman Walker moved to
approve the request presented by Mr. L. G. Tilley,
on behalf of Double
Creek Vol. Fire Department, to proceed with the purchase of a new tanker
and provide $5,000
escrow funding that was eliminated from this year’s fiscal year budget
request. Commissioner Carroll seconded the
motion. Commissioner Lankford requested
that
the record reflects
that Mr. Tilley confirmed that Double Creek Vol. Fire Department could
operate in 2009
with the same budget received in 2008 if the $5,000 was approved by the
Board. The motion carried unanimously.
Ronald W.
Reagan Memorial Building – Discussion
Chairman Inman entertained a motion.
Commissioner Smith moved to rename
the Ronald Wilson Reagan Building to the
Stokes County
Administrative Building. Commissioner
Carroll seconded and the motion
failed 3-2 with
Chairman Inman, Vice Chairman Walker, and Commissioner Lankford voting
against the motion.
Commissioner Lankford moved to
approve the motion that the Administrative Building
still carry the
name of the Ronald Wilson Reagan Building and that anyone can refer to the
building as the
Administrative Building. Commissioner
Lankford withdrew his motion and
moved that the
Board rescind the action taken regarding the Ronald Wilson Reagan Building
at the Planning
Meeting on December 2nd. Vice
Chairman Walker seconded and the motion
carried 3-2 with
Commissioners Carroll and Smith voting against the motion.
Employee
Christmas Luncheon
Chairman Inman noted
the Employee Christmas Luncheon is scheduled for
Tuesday, December
23rd at 12:00 noon.
Closed
Session
Chairman Inman, with
consent of the Board, directed the Clerk to place the Closed
Session on the December 22nd Agenda
Adjournment
There being no further business to come before
the Board, Chairman Inman entertained
a motion to adjourn the meeting.
Commissioner Lankford to adjourn the
meeting. Vice Chairman Walker seconded
and
the motion carried unanimously.
_________________________ _____________________________
Darlene M.
Bullins
J. Leon Inman
Clerk to the
Board Chairman