STATE OF NORTH
CAROLINA
) STOKES
) NOVEMBER 10, 2008
The Board of
Commissioners of the
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (
November 10, 2008 at 1:30 pm with the following members present:
Chairman J.
Vice-Chairman
Commissioner Ron
Carroll
Commissioner
Commissioner
Stanley Smith
County
Manager K.
Clerk
to the Board
Finance
Director
Support
Services Supervisor
Public
Works Director
Tax Administrator Jake Oakley
Emergency
Services Director
Chairman J.
Commissioner Lankford delivered the
invocation.
GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF
ALLEGIANCE
Chairman Inman opened
the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
Emergency Services Director
and Fred Lawson who recently won the NC Paramedic 2008 Championship for
the second
consecutive year. Paramedics
Brown and Lawson also won the competition in 2005.
The Board presented Paramedics Brown and Lawson a plaque and commended
the pair
for their hard work and dedication to Stokes EMS.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the November 10, 2008
Agenda.
Commissioner Carroll
requested to add a Closed Session following Public Comments
to discuss Item F – Stokes County Board of Education – Request for
Approval to Purchase
Land.
Commissioner Lankford
moved to add a Closed Session after Public Comments.
Vice Chairman Walker
seconded and the motion carried unanimously.
Chairman Inman
requested to add a proposed Resolution –
Veterans to the Action Agenda.
The Board unanimously
agreed to add the proposed Resolution – Honoring Stokes
Commissioner Lankford
moved to approve the November 10, 2008 Agenda as
amended. Vice Chairman Walker
seconded and the motion carried unanimously.
PUBLIC COMMENTS
The following spoke during public comments.
King Librarian
Ann Nichols
Walnut Cove
Librarian Betty Smith
Librarian Ann Nichols spoke on behalf of the three libraries in
Nichols expressed appreciation to the County for the support given to
the
Librarians presented the Board with highlights from each library and
the Northwestern Regional Library System.
Chairman Inman turned
the meeting over to Vice Chairman Walker.
Chairman Inman stated
the following:
“I request the Board
to excuse me from discussion and voting on Discussion
Items E, F, G, and H
on today’s Agenda (November 10, 2008) because I have
a financial interest
in them and am prohibited from voting and discussion of
these issues pursuant
to G.S. 153A-44.
Chairman Inman
requested the signed copy be entered into with the minutes.
I request the Board to excuse me from discussion and voting on Discussion Agenda items
E, F, G, and H on today’s Agenda (November 10, 2008) because I have a financial
interest in them and am prohibited from voting and discussion of these issues pursuant to
G.S. 153A-44.
.
Vice Chairman Walker
entertained a motion to excuse Chairman Inman from discussion
and voting on Discussion Agenda Items E, F, G, and H on today’s Agenda
due to a financial
interest in them per G. S. 153A-44.
Commissioner Lankford
moved to excuse Chairman Inman from discussion and voting
on Discussion Agenda Items E, F, G, and H on today’s Agenda due to a
financial interest in
them per G. S. 153A-44.
Commissioner Smith seconded and the motion carried unanimously.
Chairman Inman excused
himself from the meeting.
CLOSED
SESSION
Vice Chairman Walker
entertained a motion to enter into Closed Session for the
following:
- To
consider and take action with respect to the position to be taken by the
county in negotiating the price or other material terms of an agreement
for the acquisition or lease of real property pursuant to G.S.
143-318.11(a)(5)
Commissioner Lankford
moved to enter into Closed Session for the following:
- To
consider and take action with respect to the position to be taken by the
county in negotiating the price or other material terms of an agreement
for the acquisition or lease of real property pursuant to G.S.
143-318.11(a)(5)
Commissioner Carroll
seconded and the motion carried (4-0) with Chairman Inman
being excused from the vote.
The Board returned to open session of the
November 10th meeting.
Chairman Inman returned to the meeting.
Vice Chairman Walker
turned the meeting back over to Chairman Inman.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the Consent Agenda:
Minutes
- Minutes of
October 14, 2008
- Minutes of
October 27, 2008
Emergency
Management – Budget Amendment #24
Finance Director
To amend the General Fund, the expenditures are to be
changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Emergency Management |
|
|
|
|
100.4330.260 |
Departmental Supplies |
$2,536.00 |
$3,000.00 |
$5,536.00 |
|
|
Totals |
$2,536.00 |
$3,000.00 |
$5,536.00 |
This budget amendment is justified as follows:
To appropriate Federal Fines and Forfeiture funds for the
purchase of supplies for the upgrade of the Stokes County Mobile Command Unit.
This will result in a net increase of $3,000.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.411 |
Federal Fines &
Forfeitures |
$38,291.00 |
$3,000.00 |
$41,291.00 |
|
|
Totals |
$38,291.00 |
$3,000.00 |
$41,291.00 |
Juvenile Crime
Prevention Council (JCPC)– Budget Amendment #25
Finance Director
To amend the General Fund, the expenditures are to be
changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Special Appropriation |
|
|
|
|
100.5830.690 |
Stokes Friends of Youth |
$96,733.00 |
$1,835.00 |
$98,568.00 |
|
100.5830.695 |
SCAN |
$29,771.00 |
$1,835.00 |
$31,606.00 |
|
|
Totals |
$126,504.00 |
$3,670.00 |
$130,174.00 |
This budget amendment is justified as follows:
To appropriate additional funding from the Juvenile Crime
Prevention Council.
This will result in a net increase of $3,670.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.361 |
JCPC |
$139,498.00 |
$3,670.00 |
$143,168.00 |
|
|
Totals |
$139,498.00 |
$3,670.00 |
$143,168.00 |
Sheriff’s
Department – Budget Amendment #27
Finance Director
To amend the General Fund, the expenditures are to be
changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.352 |
Maint. & Repairs -
Buildings |
$500.00 |
$400.00 |
$900.00 |
|
|
Totals |
$500.00 |
$400.00 |
$900.00 |
This budget amendment is justified as follows:
To appropriate funding for the cleaning of Sheriff’s
Department’s offices which will include shampooing the carpet, cleaning windows
and blinds, dust and washing of walls.
This will result in a net increase of $400.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.413 |
State Fines &
Forfeitures |
$5,777.00 |
$400.00 |
$6,177.00 |
|
|
Totals |
$5,777.00 |
$400.00 |
$6,177.00 |
Sheriff’s
Department – Budget Amendment #28
Finance Director
To amend the General Fund, the expenditures are to be
changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.351 |
Maintenance & Repairs
-Auto |
$65,449.00 |
$390.00 |
$65,839.00 |
|
|
Totals |
$65,449.00 |
$390.00 |
$65,839.00 |
This budget amendment is justified as follows:
To appropriate funding from Federal Fines and Forfeitures
for the painting of a county vehicle that will be used in CID operations – no
county funding.
This will result in a net increase of $390.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.411 |
Federal Fines/Forfeitures |
$38,291.00 |
$390.00 |
$38,681.00 |
|
|
Totals |
$38,291.00 |
$390.00 |
$38,681.00 |
Sheriff’s Department
– Budget Amendment #29
Finance Director
To amend the General Fund, the expenditures are to be
changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.511 |
Equipment-non capital |
$19,777.00 |
$250.00 |
$20,027.00 |
|
|
Totals |
$19,777.00 |
$250.00 |
$20,027.00 |
This budget amendment is justified as follows:
To appropriate funding from Judgments for the purchase of a
digital camera for departmental pictures and Kids ID Program.
This will result in a net increase of $250.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3431.415 |
Judgments |
$8,764.00 |
$250.00 |
$9,014.00 |
|
|
Totals |
$8,764.00 |
$250.00 |
$9,014.00 |
Proposed
Resolution – SR#
As required by General Statute #153A-241,
Clerk to the Board
submitted the following proposed Resolution which schedules a Public
Hearing for the
consideration by the Board of Commissioners for abandonment of a
portion of
A RESOLUTION OF THE BOARD OF
COMMISSIONERS OF STOKES
COUNTY
SR#1700-OTIS WOODS ROAD
WHEREAS, it is the intent of the Stokes County Board
of Commissioner to close a portion of SR#
WHEREAS, pursuant to N.C.G.S. 153A-241, the Stokes County Board of Commissioners will hold a Public Hearing regarding the closing of a portion of SR#1700 –Otis Woods Road on Monday, December 8, 2008 at its regular scheduled meeting; and
WHEREAS, pursuant to N.C.G.S. 153A-241, the notice of the Public Hearing will
be advertised in the Stokes News for three successive weeks – November 20th,
November 26th, and December 4th, 2008: and
WHEREAS, pursuant to N.C.G.S. 153A-241, the notice of closing and public hearing will be prominently posted in at least two places along the road; and
WHEREAS, pursuant to N.C.G.S. 153A-241, a copy of the Resolution will be sent by certified mail to each owner (if applicable) as shown on the county tax records of property adjoining the public road; and
WHEREAS, the sole property owners petitioned to abandon approximately 1637’ along their property only, from the Secondary Road System prior to this Resolution on September 22, 2008; and
WHEREAS, a portion of SR#1700-Otis Woods Road has already been petitioned by the North Carolina Department of Transportation and approved by the Stokes County Board of Commissioners on September 22, 2008 to be removed from the Secondary Road System; and
WHEREAS, the closing of a portion of SR#
NOW THEREFORE, Be
It Resolved by the Board of County Commissioners of the
SR #
Adopted this, the 10th
day of November 2008.
WITNESS, my hand and official seal this the 10th day of November
2008.
J.
____________________________ _____________________________
Ron Carroll - Commissioner Ernest Lankford
- Commissioner
____________________________ Attest:
Stanley
__________________________________
Darlene M. Bullins – Clerk to the Board
County Attorney
Proposed
December Organizational Meeting
Clerk to the Board
10:30 am for the Board’s Organizational Meeting. General Statute 153A-30 requires the
Board of Commissioners to meet on the first Monday in December of each
even-numbered year
to elect a Chairman and Vice Chairman.
Commissioner Lankford moved to approve the
Consent Agenda as submitted.
Vice Chairman Walker seconded and the motion carried unanimously
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Jail
Inspection Report
Jail Captain
Inspector Litonya Carter from the North Carolina Department of Health
and Human Services.
Captain Tuttle noted
the following deficiencies cited in the report along with corrective
action that will be submitted to the Department of Health and Human
Services:
Ř Section .0400 – Fire Safety-Smoke Detectors Comply With Building Code:
Sprinkler System in kitchen only.
Need for annual test of Sprinkler System.
Corrective Action: Jail Administrator has attached a copy
from Industrial Fire Systems, which verifies that the Kitchen Hood System was
inspected on 05-05-08 and is scheduled for semi- annual inspection in November.
Keys and Locks Color Coded and Marked for Identification by Touch
Keys (4) a system of keys and matching locks that are color-coded and marked for identification by touch. Ensure all keys and locks have a system of color-code and markings for identification by touch to include outside emergency doors.
Corrective Action: Jail Administrator has contacted
county maintenance to immediately add the additional markings to all outside
emergency doors.
Ř
Section
.0600 Supervision
Jailers make and document irregular rounds
twice per hour.
Officers shall make supervision rounds and directly observe each inmate in person at least twice per hour on an irregular basis. If remote electronic monitoring is used to supplement supervision, it shall not be substituted for supervision rounds and direct visual observation. Provided documented rounds dated 10-15-2008 indicates deficiencies with this standard, please implement a monitoring system and document reasons for deficiencies when addressed with staff.
Corrective Action: Jail Administrator has taken immediate action
by addressing this issue with all jail personnel. In addition to the electronic timekeeper
system already in place, Jail Administrator has implemented a new policy, which
requires additional documentation of required direct supervision rounds.
Ř Section .0200 – Operations Manual
Operations Manual reviewed and update once a year.
Date of last annual review of the Jail Standard Operating Procedures Manual was
October 31, 2007. Currently being reviewed by the Sheriff, please provide updated copy.
Corrective Action: The Sheriff has reviewed and approved the Jail Standard Operating Procedures Manual. Documentation of approval by the Sheriff is attached.
Ř
Section.1200 and Section .1500 Space Requirements
for new Jail Construction and Existing Jail Construction (Square Footage,
Accommodations, Support Areas, etc)
Walls –Construction - Paint
B-Block housing area needs immediate attention. Bars and stair steps are rusted and cannot be
properly cleaned and sanitized. Walls
also in poor conditions with bare spots in places that expose brick.
Corrective Action: Jail Administrator and
The Board discussed
the Jail Inspection Report with Captain Tuttle.
The Board commended
Captain Tuttle and his staff for their hard work and continuous
dedication.
Update –
Manager and Board of Commissioners
Commissioner Lankford
requested the Board allow Mr. J. R. Campbell to present
information regarding engineered buildings.
The Board unanimously
agreed to allow Mr. Campbell to present information
regarding engineered buildings.
Mr. Campbell presented
the following information:
·
Projected a 40’ x 80’ building with 14ft sidewall
building
·
Due to the height of new ambulances, need to
project a 16 ft sidewall building
·
Cost calculated using 14 ft doors
·
Engineered metal building would be a direct
purchase by the County
·
Would be a turnkey job for a 4 inch insulated shell
building
·
Building would be erected by J. R. Campbell
·
Interior for ambulance quarters could be done by
county staff
·
Projected cost for a 14 ft sidewall building =
$62,500
·
Projected cost for a 16 ft sidewall building =
$67,500
·
3 ft x 40 ft section of block wall will be included
·
Projected cost does not include overhead doors
·
County can buy the doors direct
·
Have erected buildings for
·
8 week delivery on engineered buildings
·
Will take 4 weeks to erect the building
·
Building manufactured by American Standard
·
Building will be designed for the
·
Moorefield Engineering will have to design
foundation system for the living quarters
Chairman Inman requested Mr. Campbell to
provide the Board with any other
information available regarding engineered buildings.
Chairman Inman
reminded the Board of the upcoming King Chamber of Commerce
Annual Awards Banquet on November 20, 2008. Arts Council Director Eddy McGee will
be honored as “Business Leader of the Year”.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Purchase of
Patrol Vehicles – State Contract
Support Services
Supervisor
regarding the purchase of patrol vehicles from state contract:
·
North Carolina State Contract 070B was awarded on
October 31, 2008
for Ford Crown Vic patrol vehicles at a cost
of $21,182 from Capital Ford in
·
Request approval to move forward with the purchase
of (7) seven Crown Vic’s from Capital Ford at a cost of $21,182 = $148,274.00
The Board discussed the state contract
pricing; the purchase of seven patrol vehicles
had been previously discussed by the Board.
Mr. Stovall requested to move the item to the
Action Agenda.
Chairman Inman, with unanimous consent of the
Board, directed the Clerk to place
the item on today’s Action Agenda.
Copier
Services for
Support Services Supervisor
regarding copier services for the Government Center Complex which were
received until
Monday, November 3, 2008 – 5:00 pm:
|
|
Vendor |
Bid |
|
|
Sharp
Business Systems |
$
3,212.00 |
|
|
Dean's
Office Machines |
$
3,243.83 |
|
|
Ikon
Office Solutions |
$
3,296.00 |
|
|
Kelly
Office Solutions |
$
3,389.72 |
|
|
Applied
Copier Concepts |
$
3,815.49 |
|
|
Applied
Copier Concepts |
$
4,245.82 |
|
|
COECO
Office Systems |
$
4,313.52 |
|
|
Ikon
Office Solutions |
$
4,669.00 |
|
|
Applied
Copier Concepts |
$
5,208.24 |
Mr. Stovall noted the
following information:
·
Presented additional information regarding the type
of machines being used by each department (22 machines)
·
Currently have a month to month lease due to
waiting for renovations and departmental moves
·
Will be assessing each machine to see if the
department needs a larger or smaller machine
·
Proposed 36 month lease
·
Lowest bid is approximately $97.74 a month more
than the current lease
·
Would like to try to get the lease cost down to
about the same price as the current contract
·
State contracts higher due to having to purchase
certain amount of copies each month
The Board discussed the bid options with Mr.
Stovall.
Mr. Stovall stated
that he would try to get the lease cost down to about the same price
as the current contract by assessing the machines currently being used
with the lowest bidder.
Chairman Inman, will
full consent of the Board, directed the Clerk to place the item
on the November 24th Action Agenda.
Tax
Administration Report – October 2008
Tax Administrator Jake Oakley presented the
following informational data:
|
Fiscal
Year 2008-09 |
Budget Amt |
Collected
Amt |
Over |
Under |
|
|
|
|
Budget |
Budget |
|
County
Regular & Motor Vehicles |
$(19,053,616.00) |
$9,904,005.85 |
|
$9,149,610.15 |
|
|
|
|
|
|
|
Prior
Taxes 1991-2007 Tax Years |
|
|
|
|
|
County
Regular & Motor Vehicles |
$ 700,000.00 |
$ 323,875.81 |
|
$
376,124.19 |
|
|
|
|
|
|
|
Total
Collected (10-01/10-31-08) |
$ 2,844.93 |
|
|
|
|
Total
Collected (7-01-08/6-30-09) |
$ 24,057.54 |
|
|
|
|
Delinquent
accounts received from |
|
|
|
|
|
Personal
Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
10-01-08/10-31-08 |
97 |
$1,277,280.00 |
$10,057.36 |
|
|
|
|
|
|
Business
Personal Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
10-01-08/10-31-08 |
2 |
$11,933.00 |
$94.69 |
|
Motor
Vehicle Release Report |
Accounts |
Total Accounts |
|
10-01-08/10-31-08 |
72 |
$2,991.58 |
|
|
|
|
|
Motor
Vehicle Refund Report |
Accounts |
Total Accounts |
|
10-01-08/10-31-08 |
8 |
$258.26 |
|
|
|
|
|
Number
billed for October 2008 |
5048 |
|
|
Garnishment Totals |
|
|
|
|
Totals |
Original
Levy |
|
Month |
Accounts |
Amount |
|
F/Y 07-08
(July-June) |
1547 |
$ 585,042.84 |
|
F/Y 08-09
(July-June |
582 |
$199,190.86 |
|
October
2008 |
250 |
$ 54,561.10 |
|
Totals |
2379 |
$838,794.80 |
|
Real and
Personal Property Releases Less |
|
|
|
than
$100–October - Per NCGS105-381 (b) |
|
|
|
Robert D. Heath |
08A694304640385 |
$5.32 |
|
Cheryl C. Heath |
|
|
|
Dell Williams |
99A1999024891 |
$42.42 |
|
|
99A1998051250 |
$40.62 |
|
Judy Vawter |
08A30774.09 |
$84.66 |
|
Melisa
Westfall |
02A2002029582 |
$6.00 |
|
Marvin
Morris |
08A54255.09 |
$86.80 |
|
Lillian Craig |
08A156001068.07.1 |
$55.44 |
|
|
07A156001068.07.1 |
$55.70 |
|
Billy F Bullins |
08A155911755.02.1 |
$74.73 |
|
Total Amount |
|
$451.69 |
|
Real
and Personal Property Refunds Less |
|
|
|
than
$100–October- Per NCGS105-381 (b) |
|
|
|
Robert D. Heath |
07A694304640385 |
$4.80 |
|
Sherrill C. Heath |
|
$.52 |
|
|
06A694304640385 |
$4.80 |
|
|
|
$.44 |
|
|
05A2005011665 |
$4.80 |
|
|
|
$.44 |
|
Walter R.
Petree |
05A2005021619 |
$19.80 |
|
Ann Petree Ivey |
|
$1.82 |
|
|
04A2004021586 |
$38.37 |
|
|
|
$3.09 |
|
|
03A2003021527 |
$38.37 |
|
|
|
$3.09 |
|
Totals |
|
$120.34 |
Tax Administrator Oakley presented the
following Real and Personal Property Releases
which are more than $100 for the Board’s consideration:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100 –October- Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
James
Granger |
97A1997001939 |
$124.61 |
|
|
|
96A1996000576 |
$118.70 |
|
|
|
95A19953000018 |
$150.37 |
|
|
Lillian
Craig |
06A156001068.07.1 |
$297.75 |
|
|
|
Total |
$691.43 |
|
|
Real
and Personal Property Refunds More |
|
|
|
|
than
$100 –October- Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Della
Collins |
07A690404913199 |
$105.60 |
Acreage
Correction |
|
|
|
$11.44 |
|
|
|
06A690404913199 |
$105.60 |
Acreage Correction |
|
|
|
$9.68 |
|
|
|
05A2005005431 |
$105.60 |
Acreage Correction |
|
|
|
$9.68 |
|
|
|
04A2004005432 |
$105.38 |
Acreage Correction |
|
|
|
$8.50 |
|
|
|
03A2003005395 |
$105.38 |
Acreage
Correction |
|
|
|
$8.50 |
|
|
|
Total |
$575.36 |
|
|
|
|
|
|
Request for
Refund – Delma and Elaine Collins –Parcel Number #6904-04-91-3199
Tax Administrator Jake
Oakley presented the following information regarding a
refund request from Delma and Elaine Collins:
·
Delma and Elaine Collins obtained property by deed
which was recorded in 1995 (parcel # 6904-04-91-3199)
·
Surveyor made an error resulting in the Tax Office
billing excess acreage in the amount of 5.97 acres
·
Per NCGS 105.381, maximum amount of years allowed
in approving this refund is the years 2003-2008
·
Tax Department is refunding the amount of taxes
relating to the excess acreage billed for the years 2003-2008 which is allowed
by NCGS 105.381
·
Delma and Elaine Collins are requesting a refund be
allowed for the years of 1996-2002
·
Tax Administrator Oakley recommends the Board deny
the request from Delma and Elaine Collins based on General Statute 105.381
which states taxes can only be refunded for five years plus the present year if
the request is received before September 1st
·
Tax Administrator Oakley also presented the Board
with the following General Statute information:
105.381(b) Any tax that has been released, refunded, or compromised in
violation of this section may be recovered from any member or members of the
governing body who voted for the release, refund, or compromise by civil action
instituted by any resident of the taxing unit and when collected, the recovered
tax shall be paid to the treasurer of the taxing unit.
Robert W. Jessup and Kayron H Jessup -Late
Application for Elderly Exemption for 2008 – Parcel Number #6975-00-69-3890
Tax Administrator Jake Oakley presented the
following information regarding a
a late application for the elderly exemption for 2008 from Robert W.
and Kayron H. Jessup:
·
Robert W. and Kayron H. Jessup own one acre of land
and a dwelling located in
·
Mr. and Mrs. Jessup are requesting acceptance of a
late application for the year 2008 for the elderly exemption.
·
A review of their application and accompanying
documents indicate that Mr. and Mrs. Jessup qualify for the exemption
·
Per NCGS 105-281.1(a1) states that “Upon a showing
of good cause by the applicant for failure to make a timely application, an
application for exemption or exclusion filed after the close of the listing
period may be approved by the Board of Commissioners as appropriate.
·
Per NCGS 105-281.1(a1) also states that an untimely
application for exemption or exclusion approved under this subsection applies
only to the property tax levied by the county or municipality in the calendar
year in which the untimely application is filed
·
Upon discussion with Mr. Jessup and his lack of
understanding the state statute, Tax Administrator Jake Oakley recommends
approval by the Board of Commissioners for this late application
Chairman Inman, with full consent of the
Board, directed the Clerk to placed the
Refunds and Releases over $100, Refund Request from Delma and Elaine
Collins, and
Late Application for Elderly Exemption for 2008 from Robert W. and
Kayron H. Jessup on the
November 24th Consent Agenda.
Proposed
Resolution and Inter Local Agreement
Budget
Amendment #26
County Manager
the Chairman of the Board of Commissioners and Public Works Director to
execute the
Inter Local Agreement Between the
Department/Danbury Water System
RESOLUTION
AUTHORIZING THE CHAIRMAN OF THE
UTILITIES
DEPARTMENT/DANBURY WATER SYSTEM
WHEREFORE, the Stokes County Utilities Department / Danbury Water System is due to receive grant funds for rehabilitation of the Danbury Water System and plans to initiate rehabilitation activities upon receipt of approximately $800,000.00 in grant funds, local grant matches of $25,000.00 from the Town of Danbury and $25,000 from Stokes County and loaned funds of approximately $136,500.00 to fully fund the rehabilitation project.
WHEREAS, the Danbury Water System must provide evidence of the availability of grant match funds and additional funds needed to fully fund said project; and
WHEREAS, information has been received from the Local Government Commission that the County can legally loan funds to the Danbury Water System Enterprise Fund.
BE IT RESOLVED, that J.
Adopted this the 10th day of November, 2008.
____________________________ _____________________________
J.
____________________________ _____________________________
Ron Carroll - Commissioner Ernest Lankford
- Commissioner
____________________________
Stanley
Attest:
___________________________________
Darlene M. Bullins – Clerk to the Board
·
Stokes County Utilities Department/Danbury Water
System is due to receive grant funds for rehabilitation of the Danbury Water
System and plans to initiate rehabilitation activities upon receipt of
approximately $800,000 in grant funds, local match of $25,000 from Town of
Danbury and $25,000 from Stokes County and loaned funds of approximately
$136,500.00
·
Information from Local Government Commission will
allow
·
Proposed Resolution has been reviewed and approved
as to Form and Legal Sufficiency by County Attorney
County Manager
between
INTER-LOCAL
LOAN AGREEMENT
This is an Inter-local Loan Agreement dated the 10th day of November, 2008 between the County of Stokes and the Stokes County Utilities Department / Danbury Water System Enterprise Fund.
WHEREFORE, the Stokes County Utilities Department / Danbury Water System is due to receive grant funds for rehabilitation of the Danbury Water System and plans to initiate rehabilitation activities upon receipt of approximately $800,000.00 in grant funds, local grant matches of $25,000.00 from the Town of Danbury and $25,000 from Stokes County and loaned funds of approximately $136,500.00 to fully fund the rehabilitation project.
WHEREFORE, the Danbury Water System must provide evidence of the availability of grant match funds and additional funds needed to fully fund said project.
NOW THEREFORE, for and in consideration of the mutual
promises and agreements contained herein and other valuable consideration, the
- The
2. The Stokes County Utilities Department / Danbury Water System agrees to repay to Stokes County all the principal amount of the loan and agrees that the County of Stokes will charge and the Stokes County Utilities Department / Danbury Water System will pay the County a (3.86%) per annum interest rate for the term of said loan which will be for fifteen (15) years from the date funds are actually received from the Stokes County General Fund. Payments of principal and interest are anticipated to start December 1, 2009 through fulfillment of the debt or December 1, 2024 which ever comes first.
- The loan amount may be repaid early without penalty.
IN WITNESS WHEREOF, the County of Stokes and the Stokes County Utilities Department / Danbury Water System have caused this agreement to be executed upon approval of the Stokes County Board of County Commissioners this the 10th day of November, 2008.
________________________________ ____________________________
J.
Stokes
________________________________
Stokes County Utilities Department
·
·
Stokes County Utility Department/Danbury Water System
agrees to repay Stokes County all the principal amount of the loan and agrees
that the County of Stokes will charge and the Stokes County Utility
Department/Danbury Water System will pay the County a (3.86%) per annum
interest rate for the term of said loan which will be for fifteen (15) years
from the date funds are actually received from Stokes County General Fund
·
Payments of principal and interest are anticipated
to start December 1, 2009 through fulfillment of debt or December 1, 2024,
whichever comes first
·
Proposed Inter Local Agreement has been reviewed
and approved as to Form and Legal Sufficiency by County Attorney
·
Ready to move forward with the project
·
Finance Director Edwards provided the current
estimated 3.86% interest rate
·
Principal and interest will be paid back to the
County as soon as possible
·
Inter-Local Agreement will be executed by the
·
Funding will have to be reserved in the future for
repairs and updates to the system
·
Matching funding of $136,500 is being transferred
from Capital Reserve Project Fund, funding for these projects are planning to
be financed
of funding:
Budget
Amendment #26
Finance Director
To amend the General Fund, the expenditures are to be
changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
General Fund |
|
|
|
|
100.4931.003 |
|
00.00 |
$161,500.00 |
$161,500.00 |
|
|
Totals |
00.00 |
$161,500.00 |
$161,500.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4190.013 |
Public Buildings |
$128,552.00 |
$(20,000.00) |
$108,552.00 |
|
201.4370.010 |
|
$115,000.00 |
$(115,000.00) |
$00.00 |
|
201.4920.027 |
Town of |
$25,000.00 |
$(25,000.00) |
$00.00 |
|
201.9810.000 |
Transfer to General Fund |
$62,285.00 |
$161,500.00 |
$223,785.00 |
|
|
|
$330,837.00 |
$1,500.00 |
$332,337.00 |
This budget amendment is justified as follows:
To transfer funds for the appropriation of $25,000 from the
County and the loan from the General Fund to the Danbury Water Project.
This will result in a net increase of $163,000.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
General Fund |
|
|
|
|
100.3982.960 |
Transfer from Capital
Reserve |
$62,285.00 |
$161,500.00 |
$223,785.00 |
|
|
|
$62,285.00 |
$161,500.00 |
$223,785.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.3991.000 |
Fund Balance |
$944,573.00 |
$1,500.00 |
$946,073.00 |
|
|
Totals |
$944,573.00 |
$1,500.00 |
$946,073.00 |
The Board discussed the proposed Resolution
and proposed Interlocal Agreement along
with Budget Amendment #26.
Chairman Inman, with
full consent of the Board, directed the clerk to place the items
on the November 24th Action Agenda.
Chairman Inman noted that the Board had
excused him from any discussion or voting
on items E, F, G, and H.
Chairman Inman turned
the meeting over to Vice Chairman Walker.
Chairman Inman excused
himself from the meeting.
Stokes
County Manager
·
As an initial first step in the funding process
related to capital projects for the Stokes County School System, the Board will
need to consider establishing a funding amount to fund identified school
capital projects:
·
Current realities related to going forth with
establishing a funding amount include an unstable economy/credit market as well
as significant uncertainties, as of 11-05-08, in the potential scope and
related cost of at least one of the capital projects identified by the Stokes
County Board of Education.
·
With critical financial variables currently in a
state of uncertainty, the Board may want to establish a funding amount of $22
million, as identified by the County’s financial advisory presentation, as the
funding level available for funding consideration by the Board of Commissioners
·
The amount of $22 million would not require a
property tax increase to fulfill debt service and the Board could revisit a
larger funding amount at an appropriate time in the future when previously stated
financial and project variables have settled so as to enable prudent financial
decisions by the Board of County Commissioners
·
Financial Advisor noted (in his opinion) that
capital markets probably are going to become firmer and clearer come April and
May 2009
·
The process that must be completed with the Local
Government Commission is very time consuming
Commissioner Carroll noted the following:
·
Agrees the time has come for the Board to establish
a Capital Projects Fund for school construction
·
Reiterated the $22 million dollars identified by
the financial advisor that could be funded without a tax increase
·
Still some variables that the Board must consider
before establishing a definite amount such as:
o
Are there banks willing to lend that sum of money
and at what rate
o
Need to let the School Board know that there is
enough funding available for their number # 1 priority (safety concern) without
question
o
The
o
What will a one cent tax rate equal after the
upcoming revaluation
o
How will the county proceed with acquiring this
amount of funding – Bond referendum, Certificates of Participation
·
ADM funding was not included in the financial
scenario for $22 million
Commissioner Lankford noted the following:
·
Similar to Commissioner Carroll
·
Scenario presented by financial advisor for $22
million was based on a disciplined capital agreement by the Board
·
Funding must be set aside every year to make the
$22 million work
·
The Board must commit to the financial plan before
going forward with establishing any funding amount for school capital projects
·
Needs to be a lot of discussion before establishing
a specific amount
Commissioner Smith noted the following:
·
The safety issue at
·
Need for an elementary school in the King area
·
Must establish an amount for the funding
Commissioner Carroll reiterated the need to
establish funding to allow the Stokes
The Board discussed
the information provided by Manager Steen.
Dr. Stuart Hobbs noted
that there were other safety issues other than
Reynolds, such as mobile units at
Dr. Hobbs noted the
following:
·
Need to know how much funding the County is going
to be able to provide so that school administration can try to work with that
amount, if possible by the end of November
·
Board of Education is meeting with the Nancy
Reynolds Community tonight
to discuss
available options
·
Feels the Board of Education (in his opinion) is
ready to move on with the Nancy Reynolds project
·
Hopefully a decision regarding Nancy Reynolds can
be made at the next Board of Education meeting, November 17th
·
Good time to be building schools
·
Estimate based on $145-$165 per square foot, a new
elementary school is projected to be $15 to $17 million
·
Estimate based on $145-$165 per square foot, a new
elementary school at a different site from the Nancy Reynolds location is
projected to be $8 million
·
Estimate based on $145-$165 per square foot,
reconstruction at the existing Nancy Reynolds Elementary School site is projected
to be approximately $10 million – facility would have to be torn down and
reconstructed back on the site to look like the existing facility
·
Estimate based on $145-$165 per square foot,
renovations to the existing facility at
·
Board of Education is looking at a process called
CM at Risk which should speed up the process of building an elementary school
from 16 to 14 months, and eliminate change orders and design cost – CM at Risk
is the general contractor
·
Reiterated the need for authorization from the
Board of Commissioners regarding Capital Funding for School Projects
·
Will be providing the County’s Financial Advisor
with updated cost estimates for the Board of Education’s three top priorities,
the Financial Advisor will be providing financial models relating to the top
three priorities
·
With $22 million in funding, school administration
could possibly do the top two priorities depending on what the Board of
Education decides to do with the Nancy Reynolds issue
·
With $35 million in funding, top three priorities
could be completed along with some other minor renovation projects at other
schools
The Board discussed the issues with Dr. Hobbs
along with placing the item on
either the Discussion or Action Agenda.
Commissioner Carroll
and Commissioner Smith had no issues with placing the item on
the November 24th Action Agenda.
Commissioner Lankford
expressed concerns with placing the item on the Action
Agenda. Commissioner Lankford
noted that all the requested financial information may not be
available by the next Board meeting.
Vice Chairman Walker
noted that he had no issue with adding the agenda item to the
Action Agenda as long as the Board can postpone the item if no
consensus can be reached.
County Manager
LGC approval until plans are developed and bids received. Funding must be available for land
purchase and plan design.
Vice Chairman Walker,
with a majority of the Board, directed the Clerk to place the
item on the November 24th Action Agenda.
Stokes
Vice Chairman Walker
noted that Dr. Hobbs would not be able to specify where the
land is located, the offer price for the land being considered, or the
parcel number, due to the
fact that the Board of Education had not formally voted on the issue in
open session.
County Attorney
Chairman Walker.
Dr. Stewart Hobbs,
Superintendent-Stokes County Schools, presented the following
request on behalf of the Board of Education:
·
Respectfully request the Board of Commissioners
allow the Board of Education to purchase land for a new elementary school
·
Authorization to execute the contract to purchase
the property
Vice Chairman Walker, with full consent of the
Board, directed the Clerk to place the
item on the November 26th Action Agenda.
Stokes
County Manager
of Finance Lanette Moore, Stokes County Schools:
·
The Stokes County Board of Education is requesting
the following State Public School Building Capital Fund Application be
approved:
School Technology
= $400,000.00 based on the funding approved in the
School Board’s
2008-09 Capital Outlay Budget
·
The Stokes County Board of Education is requesting
the following Lottery Fund Application be approved: Land –
County Manager
authorized $300,000.00 for School Technology, not $400,000.00.
Vice Chairman Walker,
with full consent of the Board, directed the Clerk to place
item on the November 24th Action Agenda.
Proposed
Resolutions – Reimbursement of Capital Expenditures
County Manager
Reimbursement of Capital Expenditures for School System and
Extract of Minutes of a regular meeting of the Board of
Commissioners of the
The following members were present:
The following members were
absent:
Commissioner
moved for consideration of the following
resolution (the “Resolution”), a copy of which was available to the
Board and which was read by title:
Resolution of the County of Stokes, North
Carolina declaring the intent of the County of Stokes, North Carolina to
reimburse itself for capital expenditures incurred in connection with the
acquisition of land, construction, architect/engineer fees and other related
expenses for an elementary SCHOOL FROM the proceeds of certain tax-exempt
obligations to be executed and delivered in Calendar Year 2008 or 2009.
WHEREAS, the Board of Commissioners of the County of Stokes, North Carolina (“County”) has determined that it is in the best interests of County to acquire land, construction, architect/engineer fees and other related expenses for an elementary school (the “Project”);
WHEREAS, the County presently intends, at one time or from time to time, to finance all or a portion of the costs of the Project with proceeds of tax-exempt obligations and reasonably expects to execute and deliver its tax-exempt obligations (the “Obligations”) to finance, or to reimburse itself for, all or a portion of the costs of the Project; and
WHEREAS, the County desires to proceed with the Project and will incur and pay certain expenditures in connection with the Project prior to the date of execution and delivery of the Obligations (the “Original Expenditures”), such Original Expenditures to be paid for originally from a source other than the proceeds of the Obligations, and the County intends, and reasonably expects, to be reimbursed for such Original Expenditures from a portion of the proceeds of the Obligations to be executed and delivered at a date occurring after the dates of such Original Expenditures;
NOW,
THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
Section 1. Official Declaration of Intent. The County presently intends, and reasonably expects, to reimburse itself for the Original Expenditures incurred and paid by the County on or after the date occurring 60 days prior to the date of adoption of this Resolution from a portion of the proceeds of the Obligations. The County reasonably expects to execute and deliver the Obligations to finance all or a portion of the costs of the Project and the maximum principal amount of Obligations expected to be executed and delivered by County to pay for all or a portion of the costs of the Project to be reimbursed is $ 2,402,000.
Section 2. Compliance with Regulations. The County adopts this Resolution as a declaration of official intent under Section 1.150-2 of the Treasury Regulations promulgated under Section 103 of the Internal Revenue Code of 1986, as amended, to evidence the County’s intent to reimburse itself for the Original Expenditures from proceeds of the Obligations.
Section 3. Itemization of Capital Expenditures. The Finance Officer of the County, with advice from special counsel, is hereby authorized, directed and designated to act on behalf of the County in determining and itemizing all of the Original Expenditures incurred and paid by the County in connection with the Project during the period commencing on the date occurring 60 days prior to the date of adoption of this Resolution and ending on the date of execution and delivery of the Obligations.
Section 4. Effective Date. This Resolution is effective immediately on the date of its adoption.
On motion of Commissioner
__________________, seconded by Commissioner __________________, the foregoing
resolution entitled “Resolution of
the Board of Commissioners of the County of Stokes, North Carolina, declaring the intent of the County of Stokes,
North Carolina to reimburse itself for capital expenditures incurred in
connection with the acquisition of land, construction, architect/engineer fees
and other related expenses for an elementary SCHOOL FROM the proceeds of
certain tax-exempt obligations to be executed and delivered in Calendar Year
2008 or 2009” was duly adopted by the following vote:
I,
Darlene M. Bullins, Clerk to the Board of Commissioners of the County of
Stokes, North Carolina, DO HEREBY CERTIFY that the foregoing is a
true and exact copy of a resolution entitled “Resolution of the Board of Commissioners of the County of Stokes,
North Carolina, declaring
the intent of the County of Stokes, North Carolina to reimburse itself for
capital expenditures incurred in connection with the acquisition of land,
construction, architect/ENGINEER fees and other related expenses for an
elementary school from the proceeds of
certain tax-exempt obligations to be executed and delivered in Calendar Year
2008 or 2009” adopted by the Board of
Commissioners of the County of Stokes, North Carolina, at a meeting held on the
day of November, 2008.
WITNESS
my hand and the corporate seal of the
__________________________________
Clerk
to the Board
Extract of Minutes of a regular meeting of the Board of
Commissioner of the
* * *
The following members were present:
The following members were
absent:
Also present:
* * *
Commissioner
moved for consideration of the following
resolution (the “Resolution”), a copy of which was available to the
Board and which was read by title:
Resolution of the County of Stokes, North Carolina declaring the intent of the County of Stokes, North Carolina to reimburse itself for capital expenditures incurred in connection with the acquisition, construction and equipping of an EMS Facility from the proceeds of certain tax-exempt obligations to be executed and delivered in Calendar Year 2008 or 2009.
WHEREAS, the Board of Commissioners of the County of Stokes, North Carolina (“County”) has determined that it is in the best interests of County to acquire, construct and equip an EMS Facility (the “Project”);
WHEREAS, the County presently intends, at one time or from time to time, to finance all or a portion of the costs of the Project with proceeds of tax-exempt obligations and reasonably expects to execute and deliver its tax-exempt obligations (the “Obligations”) to finance, or to reimburse itself for, all or a portion of the costs of the Project; and
WHEREAS, the County desires to proceed with the Project and will incur and pay certain expenditures in connection with the Project prior to the date of execution and delivery of the Obligations (the “Original Expenditures”), such Original Expenditures to be paid for originally from a source other than the proceeds of the Obligations, and the County intends, and reasonably expects, to be reimbursed for such Original Expenditures from a portion of the proceeds of the Obligations to be executed and delivered at a date occurring after the dates of such Original Expenditures;
NOW,
THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
Section 1. Official Declaration of Intent. The County presently intends, and reasonably expects, to reimburse itself for the Original Expenditures incurred and paid by the County on or after the date occurring 60 days prior to the date of adoption of this Resolution from a portion of the proceeds of the Obligations. The County reasonably expects to execute and deliver the Obligations to finance all or a portion of the costs of the Project and the maximum principal amount of Obligations expected to be executed and delivered by County to pay for all or a portion of the costs of the Project to be reimbursed is $400,000.00.
Section 2. Compliance with Regulations. The County adopts this Resolution as a declaration of official intent under Section 1.150-2 of the Treasury Regulations promulgated under Section 103 of the Internal Revenue Code of 1986, as amended, to evidence the County’s intent to reimburse itself for the Original Expenditures from proceeds of the Obligations.
Section 3. Itemization of Capital Expenditures. The Finance Officer of the County, with advice from special counsel, is hereby authorized, directed and designated to act on behalf of the County in determining and itemizing all of the Original Expenditures incurred and paid by the County in connection with the Project during the period commencing on the date occurring 60 days prior to the date of adoption of this Resolution and ending on the date of execution and delivery of the Obligations.
Section 4. Effective Date. This Resolution is effective immediately on the date of its adoption.
On motion of Commissioner
__________________, seconded by Commissioner __________________, the foregoing
resolution entitled “Resolution of
the Board of Commissioners of the County of Stokes, North Carolina, declaring the intent of the County of Stokes,
North Carolina to reimburse itself for capital expenditures incurred in
connection with the acquisition, construction and equipping of an EMS Facility
from the proceeds of certain tax-exempt obligations to be executed and
delivered in Calendar Year 2008 or 2009” was duly adopted by the following vote:
Ayes:
Nays:
State of North Carolina)
)
ss:
County of Stokes )
I,
Darlene M. Bullins, Clerk to the Board of Commissioners of the County of
Stokes, North Carolina, DO HEREBY CERTIFY that the foregoing is a
true and exact copy of a resolution entitled “Resolution of the Board of Commissioners of the County of Stokes,
North Carolina, declaring
the intent of the County of Stokes, North Carolina to reimburse itself for
capital expenditures incurred in CONNECTION WITH the acquisition, construction
and equipping of an EMS Facility from the proceeds of certain tax-exempt
obligations to be executed and delivered in Calendar Year 2008 or 2009” adopted by the Board of Commissioners of the County of
Stokes, North Carolina, at a meeting held on the day of November, 2008.
WITNESS my hand and the corporate seal of
the County of Stokes, North Carolina, this the ___ day of November, 2008.
__________________________________
Darlene M. Bullins
Clerk
to the Board
County
of Stokes, North Carolina
County Manager Steen noted the following:
·
Each individual proposed resolution allows for the
reimbursement of cost incurred related to each project prior to LGC loan
application approval and receipt of loan proceeds
·
Reimbursement does not authorize an increase to the
total project cost, but only enables the county to recover funds expended to
move the projects along before a project loan can be applied for and the
proceeds received
·
An estimated amount of the proposed project has to
be included in the proposed resolution
·
The proposed resolution regarding the proposed EMS
State increases the original budget estimate of $350,000 to $400,000 in case
the project exceeds the projected cost of $350,000
·
Proposed resolutions were drafted by Bond Attorney
Don Ubell
·
Proposed resolutions have been reviewed and
approved as to Form and Legal Sufficiency by County Attorney
·
Using these proposed Resolutions will allow the
County to follow the financial models recommended by the County’s financial
advisor
·
Resolution must be approved before the projects
began
·
Proposed Resolutions will provide financial
flexibility for other financial activities should they be needed and this is a
recommendation from the County’s financial advisor
The Board discussed the proposed Resolutions
with Manager Steen.
Commissioner Carroll expressed concerns over
borrowing funding when funding was
already available.
Vice Chairman Walker,
with full consent of the Board, directed the Clerk to place
the item on the November 24th Action Agenda and directed the
Manager to have the County’s
Financial Advisor Doug Carter present for the meeting.
Chairman Inman rejoined the meeting.
Vice Chairman Walker turned the meeting back
over to Chairman Inman.
Stokes County
Nursing Home Advisory Committee – By Laws and Membership
Chairman Inman noted
the Clerk had provided the Board with the By Laws and
Membership information regarding the Stokes County Nursing Home
Advisory Committee
as requested.
Chairman Inman noted
that there were two vacancies on the Nursing Home Advisory
Committee.
Clerk
Piedmont Council of Governments that there were two vacancies on the
Nursing Home
Advisory Committee.
Commissioner Carroll
noted that at the last two advisory meetings, there were not
enough members for a quorum.
Commissioner Carroll
noted the statutory requirement (Section B), which states
the following:
·
The county Commissioners must choose not less than
one-third, but as close to one-third as possible, of the committee members from
among persons nominated by a majority of the chief nursing home administrator(s)
in the county
·
If the nursing home administrators fail to make a
nomination within 45 days after written notification has been sent to them by
the County commissioners requesting a nomination, such appointments may be made
by the county commissioners without nominations.
The Board discussed
the By Laws - Section B – 1 Committee Appointments.
Chairman Inman
requested a legal opinion from County Attorney Powell.
County Attorney
approve 2/3 from the general public, but one third has to be a
nomination from the Chief
Nursing Home Administrators in the County.
Chairman Inman, with
full consent of the Board, directed the Clerk to find out
if any of the current members were nominated by nursing home
facilities.
Appointments
– Stokes County Fire Commission
Chairman Inman noted
the following:
·
One vacancy remains for a member affiliated with a
Service District Agency
·
Joe James also recommended by the Stokes County
Fire and Rescue Association for the member affiliated with a Service District
Agency
·
Joe James was nominated at the October 27th
meeting
Commissioner Smith nominated Jerry Jenkins of
Ralph Boyles Road (Sauratown area)
to serve as a member affiliated with a Service District.
Clerk
Board could see what part of the county the current members reside.
Commissioner Lankford
noted that there was a current member from the Sauratown
Vol. Fire Department already on the Commission.
Chairman Inman, with
full consent of the Board, directed the Clerk to place this on the
November 24th Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Town of
Danbury Voluntary Annexation
Proposed
Petition
Chairman Inman noted
the request presented by Mayor Jane Priddy-Charleville
at the November 10th meeting regarding a small portion of
the county’s property that is outside
of the town limits which needs to be annexed in order to allow the town
to annex the Mike
Barsness property.
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to approve the annexation request from the Town of
Danbury regarding a small portion of the county’s property that is
outside of the town limits
which needs to be annexed in order to allow the town to annex the Mike
Barsness property.
Commissioner Smith seconded and the motion carried unanimously.
Proposed
Resolution Honoring Stokes County Veterans
Chairman Inman presented the following
proposed Resolution Honoring Stokes
County Veterans:
VETERANS DAY – 2008
Resolution Honoring Stokes County
Veterans
WHEREAS, for decades
America has paused on the 11th of November, the anniversary of the armistice
that concluded World War I, to remember and to honor our veterans of military
service in proud and grateful recognition of the hardships and sacrifices by
the millions of men and women who have defended our land in war and in peace;
and
WHEREAS, the freedoms
we enjoy have been purchased and maintained at a high price, as Americans have
been willing, throughout our history, to fight and die to preserve their
individual rights as guaranteed in the United States Constitution and the Bill
of Rights; and
WHEREAS, Americans owe
a great debt to all those who have served in defense of this nation throughout
the generations; for their sacrifices, often resulting in permanent injury or
death, which have preserved our unique form of government dedicated to human
right and respect for the individual, and preserved our freedoms and promise of
liberty as an example for oppressed persons of the world; and
WHEREAS, in honor of
these dedicated men and women, we pledge our continued defense of our nation so
that their sacrifice will stand before the entire world as a tribute to the
spirit and determination of a people dedicated to the principle of freedom and
democracy.
NOW, THEREFORE,
BE IT RESOLVED, the Stokes County Board of Commissioners does
hereby proclaim Tuesday, November 11, 2008, as “Veterans’ Day”
in Stokes County, and urge our citizens to commend its observance.
Adopted this 10th
day of November, 2008.
______________________________ _________________________________
J.
____________________________ _______________________________
Ron Carroll - Commissioner Ernest Lankford
- Commissioner
____________________________
Stanley Smith - Commissioner
Attest:
___________________________________
Darlene M. Bullins – Clerk to the Board
Commissioner Lankford
moved to approve the submitted Resolution Honoring Stokes
County Veterans. Vice Chairman
Walker seconded and the motion carried unanimously.
Purchase of
Patrol Vehicles – State Contract
Chairman Inman
entertained a motion.
Commissioner Smith moved to approve the motion
to move forward with the purchase
of (7) seven Crown Vic’s from Capital Ford at a cost of $21,182 =
$148,274.00.
Commissioner Carroll seconded and the motion was unanimously
Closed
Session
Chairman Inman
entertained a motion to enter into closed session:
·
To consider and take action with respect to the
position to be taken by the county in negotiating the price or other material
terms of an agreement for the acquisition or lease of real property pursuant to
G.S.
143-318.11(a)(5)
·
To consider the initial employment or
appointment of an individual to any office or position, other than a vacancy in
the Board of County Commissioners or any other public body, or to consider the
qualifications, competence, performance, character, and fitness of any public
Commissioner Smith moved to enter into closed session
·
To consider and take action with respect to the
position to be taken by the county in negotiating the price or other material
terms of an agreement for the acquisition or lease of real property pursuant to
G.S.
143-318.11(a)(5)
·
To consider the initial employment or
appointment of an individual to any office or position, other than a vacancy in
the Board of County Commissioners or any other public body, or to consider the
qualifications, competence, performance, character, and fitness of any public
Vice Chairman Walker seconded and the motion
carried unanimously.
The Board returned the open session of the
November 10th meeting
Health
Department – Salary Requests
Chairman Inman entertained a motion.
Commissioner Carroll
moved to approve the request from the Health Director to
establish the salary for the Home Health Nursing Supervisor at $47, 000
and the Public Health
Nursing Supervisor at $56,000 with placement on the salary schedule at
the appropriate step
and grade and allowing the candidates to accrue longevity from that
point forward.
Commissioner Smith seconded and the motion carried 3-2 with Chairman
Inman and
Commissioner Lankford voting against the motion.
Purchase of
Property
Public Works Director
agreed to sell the property at the tax value of $1500.00. The site will
be used for installation of
a water tank for the Danbury Water System Rehabilitation Grant Project.
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to approve the land purchase (parcel number
693692998609) for the amount of $1500.00. Commissioner Smith seconded and the motion
carried unanimously.
Salary
Exceptions
Chairman Inman
entertained a motion.
Commissioner Carroll
moved that the salary exceptions that have been authorized by
Board, be plugged into the County’s current pay plan at the appropriate
grade and step and
be allowed to accrue longevity from that point forward. Commissioner Smith seconded and
the motion carried (4-1) with Commissioner Lankford voting against the
motion.
Adjournment
There being no further business to come before
the Board, Chairman Inman
entertained a motion to adjourn the meeting.
Commissioner Smith moved to adjourn the
meeting. Vice Chairman Walker
seconded and the motion carried unanimously.
_________________________ _____________________________
Darlene M.
Bullins
J.
Clerk to the
Board Chairman