STATE OF NORTH CAROLINA                     OFFICE OF THE COMMISSIONERS

                                                                                 STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                       DANBURY, NORTH CAROLINA

                                                                                 OCTOBER 27, 2008

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administrative Building) located in Danbury, North Carolina on Monday,

 

October 27, 2008 at 6:00 pm with the following members present:

                                   

                                               

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Arts Council Director Eddy McGee

                                                Support Services Supervisor Danny Stovall

                                                Public Works Director Mark Delehant

                                           Planning Director David Sudderth

                                                                                                                                                                                               

Chairman J. Leon Inman called the meeting to order and delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to join the

 

Board with the Pledge of Allegiance. 

 

EMS PRESENTATION – NC PARAMEDIC 2008 CHAMPIONSHP

 

Chairman Inman informed the Board that the NC Paramedic 2008 Championship

 

Presentation would be postponed until the November 10th meeting due to a member of the team

 

being unable to attend.

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the October 27, 2008

 

Agenda.         

 

            County Manager Bryan Steen requested to add the following to the Discussion Agenda:

 

·         Proposed letter to the Rural Center (to be executed by the Chairman)

giving the County Manager authorization to sign documentation

regarding the Danbury Water System Rehabilitation Project

·         Proposed Capital Project Ordinance regarding the Stokes

Opportunity Center Renovation Project

 

            The Board had no issues adding the requested items to the Discussion Agenda.

 

            Commissioner Lankford moved to approve the October 27, 2008 Agenda as amended.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during Public Comments:

 

Mr. Russ Slate

PO Box 122

Lawsonville, NC  27022

Re:  Banner for County

 

Mr. Russ Slate presented the results of the State Fair Sweet Potato Competition.  Mr. Slate noted that there were 18 different varieties of sweet potatoes entered at the fair this year.  Stokes County took 59 ½% of all points given during the competition.  Mr. Slate noted the soil and climate in Stokes County are what makes the difference.  Mr. Slate presented the State Fair Championship Banner to the County for the fifth consecutive year.

 

The Board commended Mr. Slate and those involved for their outstanding accomplishment.

 

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items

 

on the Consent Agenda:

 

 

 

Minutes

 

 

Social Services – Budget Amendment #19

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #19.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.030

Salaries & Wages-Contract

$35,822.00

$13,300.00

$49,122.00

100.5310.082

Incentive Pay

$25,200.00

$15,400.00

$40,600.00

100.5310.261

IV-D Incentive Expense

$62,265.00

$(28,700.00)

$33,565.00

 

           Totals

$123,287.00

 $00.00

$123,287.00

           

This budget amendment is justified as follows:

To transfer funds for the Child Support Incentive Plan and contract worker for the Child Support Division of Social Services.  The funding source for this plan is the IV-D Incentive Funds that are to be used to enhance the Child Support Program.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

Finance – Budget Amendment #20

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #20.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Public Buildings

 

 

 

100.4190.000

Salaries and Wages

$274,911.00

$1,071.00

$275,982.00

 

Sheriff’s Department

 

 

 

100.4310.000

Salaries and Wages

$1,373,716.00

$8,167.00

$1,381,883.00

 

Jail

 

 

 

100.4320.000

Salaries and Wages

$574,439.00

$4,502.00

$578,941.00

 

Emergency Communications

 

 

 

100.4325.000

Salaries and Wages

$387,359.00

$931.00

$388,290.00

 

Emergency Medical Services

 

 

 

100.4370.000

Salaries and Wages

$1,112,323.00

$7,846.00

$1,120,169.00

 

Solid Waste

 

 

 

100.4720.000

Salaries and Wages

$176,781.00

$2,450.00

$179,231.00

 

Health Department

 

 

 

100.5100.000

Salaries and Wages

$935,774.00

$3,191.00

$938,965.00

 

Home Health

 

 

 

100.5190.000

Salaries and Wages

$326,915.00

$5,722.00

$332,637.00

 

King Clinic

 

 

 

100.5191.000

Salaries and Wages

$59,781.00

$493.00

$60,274.00

 

Environmental Health

 

 

 

100.5192.000

Salaries and Wages

$199,269.00

$10,119.00

$209,388.00

 

Social Services

 

 

 

100.5310.000

Salaries and Wages

$1,624,759.00

$4,605.00

$1,629,364.00

 

Contingency

 

 

 

100.9910.100

Leave Contingency

$100,000.00

$(49,097.00)

$50,903.00

 

Totals

$7,146,027.00

$00.00

$7,146,027.00

 

This budget amendment is justified as follows:

To transfer funds from leave contingency for employees’ payoff for unused vacation, comp. time and holiday time.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

Sheriff’s Department – Budget Amendment #21

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #21.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.351

Maintenance & Repairs - Auto

$65,449.00

$456.00

$65,905.00

 

Totals

$65,449.00

$456.00

$65,905.00

 

This budget amendment is justified as follows:

To appropriate insurance claim funds for the repairs of a wrecked vehicle.

 

This will result in a net increase of $456.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

 

General Fund

 

 

 

100.3839.850

Insurance Claims

$1,644.00

$456.00

$2,100.00

 

Totals

$1,644.00

$456.00

$2,100.00

 

 

Senior Services – Budget Amendment #23

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #23.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Senior Services

 

 

 

100.5860.250

Auto Supplies

$2,775.00

$100.00

$2,875.00

100.5860.260

Departmental Supplies

$3,559.00

$500.00

$4,059.00

100.5860.290

Miscellaneous

$2,224.00

$2,400.00

$4,624.00

100.5860.310

Travel

$192.00

$150.00

$342.00

100.5860.311

Training

$576.00

$150.00

$726.00

100.5860.320

Telephone

$4,210.00

$300.00

$4,510.00

100.5860.321

Postage

$410.00

$100.00

$510.00

100.5860.340

Printing

$1,200.00

$500.00

$1,700.00

 

Totals

$15,146.00

$4,200.00

$19,346.00

 

This budget amendment is justified as follows:

To appropriate funding from NC Department of Insurance to support Senior Health Insurance Information Program.

 

This will result in a net increase of $4,200.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

 

General Fund

 

 

 

100.3301.366

State of NC Department Of Insurance

$00.00

$4,200.00

$4,200.00

 

Totals

$00.00

$4,200.00

$4,200.00

 

Tax Administration Report – September 2008

 

Tax Administrator Jake Oakley submitted the following Real and Personal Property

 

Releases and Refunds (September 2008), which are more than $100 at the October 13th meeting,

 

with a request for action by the Board of Commissioners at the October 27th meeting:

 

Real and Personal Property Releases More

 

 

than $100 –September 2008- Per NCGS 105-381 (b)

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Charles Dalton and

08A598304937940

9405.15

Deferment not given

Parks H Dalton

 

 

 

R J Reynolds

08A12328.07

1983.43

Bus Per Listed in Error

Donaldson Auto Parts

08A156020421.09

103.24

Bus Per Listed in Error

DL & JH Inc

98A1998005811

253.35

Business Dissolved

Delma Collins

08A69040413199

117.04

Acreage Correction

Ronald Kiger

98A1998051117

115.69

SWMH Double Billed

Larry Barnes

99A1999016080

116.59

SWMH not in Stokes

 

99A1998050394

117.30

SWMH not in Stokes

 

          Total

$12,211.79

 

 

 

 

Real and Personal Property Refunds More

 

 

than $100 –September 2008- Per NCGS 105-381 (b)

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Howard Bowman

08A598902789814

133.67

SWMH owned by Shelia Palmer

 

07A598902789814

133.67

SWMH owned by Shelia Palmer

 

06A598902789814

131.66

SWMH owned by Shelia Palmer

 

05A598902789814

131.66

SWMH owned by Shelia Palmer

 

     Total

$530.66

 

 

Proposed Resolution – NCDOT Secondary Road Construction Program – Fiscal Year 2008-09

 

            Clerk to the Board Darlene Bullins submitted the following proposed Resolution for the

 

NCDOT Secondary Road Construction Program for Fiscal Year 2008-09, which was presented

 

by NCDOT at the October 13th meeting with a request for action by the Board of

 

Commissioners at the October 27th meeting:

 

RESOLUTION CONCURRING WITH THE SECONDARY ROAD CONSTRUCTION

PROGRAM FOR STOKES COUNTY AS PROPOSED BY THE

NORTH CAROLINA DEPARTMENT OF TRANSPORTATION

FOR FISCAL YEAR 2008 -2009

 

WHEREAS, pursuant to the provision of N.C.G.S. 136-44.5 through 136-44.7, the North Carolina Department of Transportation/Division of Highways has completed a study of all State maintained unpaved secondary roads to determine the number of miles of unpaved State maintained roads in the State, developed a uniformly applicable formula of the allocation of secondary roads maintenance funds for use in each county, and developed criteria for improvements and maintenance of secondary roads and annual work programs for construction and maintenance of secondary roads in each county in accordance with those criteria;

 

WHEREAS, pursuant to the provision of N.C.G.S. 136-44.8 the North Carolina

Department of Transportation has posted in the Stokes County courthouse a county map showing tentative secondary road paving projects rated according to the priority of each project in accordance with the criteria and standards adopted by the Board of Transportation;

 

WHEREAS, the said map has been posted for at least two weeks prior to the public meeting and discussion of the secondary road construction program for Stokes County by the North Carolina Department of Transportation representatives with the Stokes County Commissioners;

 

WHEREAS, The North Carolina Department of Transportation has provided a notice to the public of the public meeting of the Stokes County Board of Commissioners at which the annual secondary road construction program for Stokes County is to be presented to the said board and other citizens of the county;

 

WHEREAS, the notice was published in a newspaper published in Stokes County or

having a general circulation in the county once a week for two weeks succeeding weeks prior to the meeting and advised that a county map is posted in the courthouse showing tentative secondary road paving projects rated according to the priority of each project;

 

WHEREAS, representatives of the North Carolina Department of Transportation have met with the Stokes County Board of County Commissioners at a regular meeting and have made a presentation to and discussed with the said board and other citizens present at the meeting the proposed secondary road construction program, specifically including the priority rating of each tentative secondary road paving project in the program, according to the criteria and standards adopted by the Board of Transportation;

 

 

NOW THEREFORE, BE IT RESOLVED, that the Stokes County Board of

Commissioners, based on the presentation and discussion of the secondary road construction program for Stokes County, hereby concurs with the construction program as proposed by the North Carolina Department of Transportation for fiscal year 2008-2009.

 

 

Adopted this 27th day of October 2008.

 

____________________________                            _____________________________

J. Leon Inman- Chairman                                         Jimmy Walker – Vice Chairman

____________________________                           _____________________________

Ron Carroll - Commissioner                                     Ernest Lankford - Commissioner     

 

____________________________                             

Stanley Smith - Commissioner

 

Attest:

 

________________________________

Darlene M. Bullins – Clerk to the Board

 

Vice Chairman Walker moved to approve the Consent Agenda as submitted.

 

Commissioner Lankford seconded and the motion carried unanimously

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

       

            County Manager Bryan Steen noted the following:

 

·         The County was notified on Friday, October 24th that there was an issue with an alleged telephone number for the Economic Development Office which was located in King several years ago

·         The number is printed in the current Alltel (Windstream) Phonebook which is only distributed in the King area

·         The Economic Development Office in King was closed and moved to Danbury in July 2003 at which time the number was disconnected

·         Due to a printing error by Alltel, the number has been printed in the Alltel (Windstream) Phonebook every year since July 2003 and when called, the caller received a message that the number has been disconnected

·         Alltel (Windstream) acknowledged the mistake and has taken steps to resolve the issue by placing the correct number 336-593-2496 on the message when someone calls the King number

·         This new message will run until August 2009 when a new phonebook will be printed at which time the number will be removed

·         The County had no knowledge of the error until last Friday

 

Vice Chairman Walker urged citizens to call the manager’s office with issues that do

 

not seem to be exactly right, so that the County can investigate the issue. 

 

            Commissioner Smith noted that the RTI Board of Directors would be meeting on

 

Friday, October 31st to finalize the director’s appointment.

 

            Commissioner Lankford noted that the Piedmont Triad Partnership is working very

 

hard to bring economic development to our region which is made up of 12 surrounding

 

counties and there is a possibility that 2 or 3 companies may be interested in this region.

 

            Chairman Inman noted the first quarter revenue update (F/Y 08/09) from the North

 

Carolina Association of County Commissioners (NCACC):

 

·         Spending has been cut by 3%

·         Travel is being curtailed

·         Hiring freeze at the state level

·         Not as bad as Fiscal Year 2001

·         Sales tax declined 1.6% during the first quarter

·         Unemployment rate is at approximately 7%

·         Counties could be impacted later on

·         County’s fund balance is 19.57%

 

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Comprehensive Land Use Plan – Discussion

 

            Planning Director David Sudderth presented the following items for the Board to

 

consider regarding a Comprehensive Land Use Plan:

 

 

CIP Consideration Items

 Recommendation

Comments

1

Land Use -

 

 

 

    1.1 General Land Uses

Yes

 

 

   1.2 Residential Growth & Density

Yes/Joint

 

 

   1.3 Nonresidential Growth & Density

Yes/Joint

 

 

   1.4 Industrial Districts

Yes

 

 

   1.5 Commercial Districts

Yes

 

 

   1.6 Downtown Districts

N/A

 

 

   1.7 Compatible Infill Development

Yes/Joint

 

2

Community Character & Quality of Life -

 

 

 

   2.1 Appropriate Residential Design

Yes

 

 

   2.2 Appropriate Nonresidential Design

Yes

 

 

   2.3 Effective Parking

 

Currently not a problem

 

   2.4 Transit-Oriented Parking

Yes/Joint

 PART, YVEDDI

 

   2.5 Protecting Rural Character

Yes

 

 

   2.6 Streetscape Appearance

N/A

 

 

   2.7 Zoning as it relates to -

Yes/Joint

 

 

        2.7.1 Signage

 

 

 

        2.7.2 Junk Vehicles

 

 

 

        2.7.3 Landscape Standards

 

 

 

        2.7.4 Grading/Clearing Standards

 

 

 

        2.7.5 Manuf. Housing

 

 

 

   2.8 Scenic Byways

Yes

 

 

   2.9 Dilapidated and Vacant Structures

Yes/Joint

 

3

Historic Preservation -

 

 Consult Historical Society

 

   3.1 Protection of Historic Resources

Yes

 

 

   3.2 Historic Districts

Yes

 

 

   3.3 Historic Landmarks & Cemeteries

Yes

 

 

   3.4 Community Awareness

Yes

 

 

   3.5 Incentives & Funding

Yes

 

 

   3.6 Historic Travel Corridors

Yes

 

4

Economic Development -

 

Consult EDC

 

   4.1 Balanced Economic Growth

Yes/Joint

 

 

   4.2 Business & Industry

Yes/Joint

 

 

   4.3 Tourism

Yes/Joint

 

 

   4.4 Economic Initiatives

Yes/Joint

 

 

   4.5 Educational Training & Opport.

Yes/Joint

 

 

   4.6 Residential Industry

Yes/Joint

 

5

Conservation & Environment -

 

Consult Soil & Water

 

   5.1 Water Quality

Yes

 

 

         5.1.1 Floodplain Protection

Yes

 

 

         5.1.2 Stormwater Measures

Yes

 

 

   5.2 Air Quality

Yes

 

 

   5.3 Open Space Preservation

Yes

 

 

   5.4 Farmland Preservation

Yes

 

 

   5.5 Energy Conservation

Yes

 

6

Transportation -

 

 

 

   6.1 Update Throughfare Plan

No

 CTP Plan just approved

 

   6.2 Mass Transit Stops

Yes

 

 

   6.3 Pedestrian & Bicycle Plan

 

Plan exists

 

   6.4 Sidewalks & Multi-purpose Trails

No 

Hanging Rock, Sauratown Trails

7

Water & Wastewater Systems -

 

Consult Public Works

 

   7.1 Water

 

 

 

         7.1.1 Waterlines & Distribution

Yes

 

 

         7.1.2 Water Treatment

Yes

 

 

         7.1.3 Water Line Exten. & Growth

Yes

 

 

   7.2 Wastewater

 

 

 

         7.2.1 Wastewater lines & Distrib.

Yes

 

 

         7.2.2 Wastewater Treatment

Yes

 

 

         7.2.3 Wastewater Exten. & Growth

Yes

 

 

   7.3 Water Supply Protection

Yes

 

 

   7.4 Water Conservation

Yes

 

8

Parks/Recreation/Community Facilities

 

 

 

   8.1 Parks & Rec. Level of Service

Yes

 

 

   8.2 Existing Facilities

Yes

 

 

   8.3 New or Expanded Facilities

Yes

 

 

   8.4 Intergovernmental Participation

Yes

 

 

   8.5 Greenways

Yes

 

9

Schools -

 

Schools System Function

 

   9.1 School Level of Service

 

 

 

   9.2 Existing Facilities

 

 

 

   9.3 Improvement of Current Facilities

 

 

 

   9.4 Location of Future Facilities

 

 

 

   9.5 Mobile Classroom Usage

 

 

10

Public Safety -

 

Consult SCFM, EM & EMS Dept.

 

 10.1 Fire Protection

 

 

 

        10.1.1 Fire Protection Level of Serv.

Yes

 

 

        10.1.2 Future Stations

Yes

 

 

        10.1.3 Future Equipment Needs

Yes

 

 

 10.2 Emergency Medical Services

 

 

 

        10.2.1 EMS Level of Service

Yes

 

 

        10.2.2 EMS Future Stations

Yes

 

 

        10.2.3 EMS Future Equip. Needs

Yes

 

 

 10.3 Emergency Management

 

 

 

        10.3.1 EM Services

Yes

 

 

        10.3.2 EM Interagency Cooperation

Yes

 

 

 10.4 Law Enforcement

 

Consult Sherriff's Department

 

        10.4.1 LE Level of Service

Yes

 

 

        10.4.2 LE Future Stations

Yes

 

 

        10.4.3 LE Future Equipment Needs

Yes

 

11

Solid Waste -

 

Solid Waste Management Plan

 

 11.1 Solid Waste Level of Service

Yes

 

 

 11.2 Solid Waste Disposal/Sites

Yes

 

 

 11.3 Solid Waste Reduction

Yes

 

 

 11.4 Recycling

Yes

 

12

Libraries -

 

Northwestern Regional Library

 

 12.1 Libraries Level of Service

Yes

 

 

 12.2 Existing Facilities

Yes

 

 

 12.3 New Facilities

Yes

 

 

 12.4 Technology Management Plan

Yes

 

 

 12.5 Library Programs

Yes

 

13

Capital Improvements

 

 

 

 13.1 Funding for Projects

Yes

 

 

            Director Sudderth discussed the recommendations with the Board and also noted the

 

following:

 

·         Recommends the Board decide what areas the Board cares to focus on before committing to a plan proposal

·         Purpose of a Comprehensive Plan is to inventory what is available, project what may be needed, and to give recommendations on how to accomplish stated goals

·         Some areas such as schools are already in place by the Board of Education and would not need to be included in a comprehensive plan

·         A Comprehensive Transportation Plan has recently been adopted

·         Some departments/organizations should be consulted such as Economic Development Commission, PART/YVEDDI, Historical Society, Soil/Water Board, Solid Waste Department, Emergency Management/EMS, Fire Marshal, Sheriff’s Department, Northwestern Regional Library, etc.

·         Need to consider areas in the county where growth and expansion could occur

·         There could be several areas where consistency in plans and regulations would be beneficial for the towns, cities, and the county

·         A Comprehensive Plan is inclusive

·         The Planning Board would also need to be involved

·         A Comprehensive Plan can be updated and should be revised

·         Most importantly, a Comprehensive Plan must be utilized by the County and not just stored on a shelf

 

            The Board discussed the recommendations presented by Director Sudderth.

 

            Commissioner Lankford, Commissioner Carroll, and Chairman Inman all concluded

 

that planning for the schools is already in place by the Board of Education.

 

            Commissioner Carroll recommended the following:

 

 

·         If needed, prioritize the components

§  General Land Use (Items 1-5)

§  Traditional Infrastructure such as water, sewer, transportation, etc.

(Items 6-7)

§  Programs and services such as libraries, schools, EMS, etc (Items 8-13)

 

Commissioner Lankford noted his main objective of a Land Use Plan would be to

 

designate areas for potential Economic Development (business, manufacturing, etc.) and then

 

plan for infrastructure for those areas.

 

            Vice Chairman Walker noted that any improvement in the county whether it be in a city

 

or town, improves the entire county.  Vice Chairman Walker discussed the river being a very

 

valuable asset, joint CIP items that would benefit cities, towns, and the county, and Economic

 

Development as mentioned by fellow Board members.

 

            Commissioner Smith noted that he supports a land use plan that manages growth,

 

inventories the county, and gives direction.

 

            Chairman Inman noted that a Comprehensive Land Use Plan had been discussed

 

by the Economic Development Commission several times and stressed its importance regarding

 

Economic Development in Stokes County.  Chairman Inman also stressed the importance of a

 

Comprehensive Land Use Plan when applying for grants.

 

Director Sudderth noted that the County could let the City of King bid the entire

 

list and possibly eliminate items after receiving the bid quote.

 

            The Board unanimously agreed to submit all components recommended by Director

 

Sudderth for bid quotes.

 

Arts Council Update

 

            Art Council Director Eddy McGee presented the following update for Fiscal Year

 

08-09:

 

·         34th Stokes Stomp Festival on Dan held on September 20th and 21st attracted the largest audience in festival history, only had $2,894.17 loss

·         Arts Council has received $20,000 in matching grants for touring and in-school art programs in all 18 Stokes County Schools; Supports Stokes County Libraries Summer Reading Programs; Support for Senior Art Programs. Grants are funded through NC Arts Council’s Grassroots Grant, and RJReynolds Foundation

·         Stokes County’s 3-5 graders will attend a touring professional production of “Swan Lake” presented by Opera Carolina at Reynolds Auditorium as part of the NC Arts Council’s CARTWHEELS Program, total cost of this program will be over $14,000 – at no cost to the students or county

·         Arts Council has received $2,500 in support of theatre and drumming classes for participants of the Stokes Opportunity Center for developmentally and intellectually disabled adults which is funded by Mary Duke Biddle Foundation

·         Arts Council has received $5,800 in support of the “The Living Storybook” which will tour all 11 Stokes County Elementary Schools and Northwest Middle School in Forsyth County in October and November, funding provided by John and Anna Hanes Foundation and Duke Energy Foundation.

·         Arts Council’s Apple Gallery will host the Vietnam Experience during January, February, and March 2009, which is a touring national exhibit from the Department of the Navy – paintings done by Vietnam battlefield Veterans

Arts Council is very proud and honored to host the Vietnam Experience

 

Proposed Foothills Amphitheatre Project

 

            Arts Council Director Eddy McGee presented the following information regarding the

 

Proposed Foothills Amphitheatre Projects:

 

·         The Stokes County Arts Council is proud to announce support for the creation of the “Foothills Amphitheatre”, to be built on County of Stokes property located behind the current Arts Council Office/Apple Gallery, 500 North Main Street, Danbury.  The Stokes County Arts Council requests support from the County of Stokes and Town of Danbury in continuing organization of the project design, funding, and mission, with ground breaking of the project to begin in 2009. 

 

·         This project idea began with a conversation between Arts Council Executive Director Eddy McGee and Mr. Ben Vernon, Senior Trustee of the Ben and Lemma Apple Foundation for a stone/beam amphitheatre structure, 25’ x 15’ stage dimension, with a 10’ x 10’ storage/dressing room behind the stage; sloped grass seating to accommodate 300 to 400 people, bathrooms, and initial phase gravel parking lot behind the Embarq sub-station. 

 

Why build an amphitheatre in Danbury?

 

·         In 2007, over 475,000 people visited Hanging Rock State Park, with the majority of these visitors from Raleigh/Durham/Chapel Hill, and Burlington/Greensboro/Winston-Salem, as noted in the visitor logbook at the Dan River Art Market.  The Foothills Amphitheatre would offer concerts, theatre, and other events from April through October for tourists visiting Stokes County, as well as for Stokes County residents.

·         This facility would support the Arts Council’s mission of supporting and promoting visual and performing arts in Stokes County by offering a performing arts venue in addition to the already existing Apple Gallery and Dan River Art Market.

·         The facility would provide an economic impact to local merchants with the addition of car and foot traffic into the Town of Danbury. 

·         The facility would attract potential developers of accommodations, restaurants, etc.

·         In addition to the promotion of visual and performing arts, this facility would provide a consistent location for what many consider Stokes County’s greatest asset, the performing of traditional music. 

·         This facility would serve the entire Stokes community for farmers’ markets, award ceremonies, holiday celebrations, and recognition programs. 

 

What has been done?

·         The Ben and Lemma Apple Foundation has verbally committed $30,000 to the project.

·         The Cannon Foundation has verbally committed to match the $30,000 from the Apple Foundation.

·         Embarq Real Estate Division is discussing donation of the property behind their Danbury sub-station to the Arts Council, contingent upon the property being used for the amphitheatre project.

·         Area contractors are working with the Arts Council to determine approximate costs.

 

Potential issues regarding the amphitheatre

·         Noise

The Stokes County Arts Council has scheduled “Pickin on the Porch” concerts on the steps of the Historic Stokes County Courthouse and outside of the current Arts Council office, as well as hosted monthly gallery exhibits for over ten years, and has never received one complaint regarding noise.

·         Traffic

Arts Council Director Eddy McGee and Stokes County Mapping Department’s Greg Hunsucker laid a parking grid over the proposed Embarq property and estimated that 45 cars and one bus could park in this space.  On three separate dates, data collected during working hours within one block of the Arts Council Office/Board of Education Offices, counted 97, 105, and 108-parked cars.  Combined, this data shows that 150 cars could park for events held at the amphitheatre, more than sufficient for 300 attendees to the amphitheatre. 

 

 

 

What is yet to be done?

·         Approval from Stokes County Board of Commissioners to continue research of the project.

·         Approval of Embarq for donation of property to be determined. 

·         More specific cost estimates for amphitheater, bathrooms, parking, and landscaping.

·         Discussion with Ellen Tilley family for donation of ¼ acre to complete project border.

 

What happens after amphitheatre is built?

·         County of Stokes owns and insures the property, and provides maintenance.

·         The Stokes County Arts Council manages facility scheduling, including organization of free and admission charged programs, as well as rental of the facility.  Rental fees are the property of the County of Stokes.

·         Programming funding will be sought through corporate sponsorships, state and regional tourism/cultural grants, and admission fees.

 

            Director McGee requested support from the County to continue with project design,

 

funding, and mission, with ground breaking of the project to be in 2009.

 

            The Board discussed the proposed project with Director McGee.

 

            Commissioner Carroll suggested the possibility of naming the amphitheatre the

 

“Cascade Highlands Amphitheater” in conjunction with the RTI’s Cascade Highlands.

 

            The Board commended Director McGee for his dedication too not only this outstanding

 

project, but all the projects sponsored by the Arts Council.

 

            Chairman Inman, with full consent of the Board, directed Arts Council Director McGee

 

to go forward with this outstanding idea.

 

CenterPoint Human Services – Transportation Funding Update

 

            Director Cathy Long, Stokes Opportunity Center, presented the following information

 

regarding Mental Health Transportation Fund:

 

·         Cost Comparisons with mileage used in July, August and September

·         Voucher System, currently being used by DSS, would have used considerably less funding during the first quarter

·         $2,574.00 was actually paid in July to vendors, with the voucher rates, it would have only cost $590; using mileage reimbursement it would have cost $621

·         $1,954.08 was actually paid in August to vendors, with the voucher rates, it would have cost $250; using mileage reimbursement it would have cost $468

·         $799.37 was actually paid in September to vendors, with the voucher rates, it would have cost $150; using mileage reimbursement it would have cost $193

·         Survey indicates that some consumers could possibly arrange a ride to their appointments, while others could not

·         Survey indicates that some consumers could possibly make some type of contribution to the transportation cost

·         Another consideration would be to apply for grants

·         Feels that the individuals using transportation are in dire need of the service

·         Currently, $327 in the red and have not received all October invoices

·         Feels the voucher system would work

·         New group sessions have increased the need for transportation

 

The Board discussed the options submitted by Director Long.

 

            Commissioner Lankford suggested the WIRED Grant for funding.

 

            Commissioner Carroll noted the need for a safety net to allow Director Long

 

to contract with YVEDDI or JD Cruise when needed.

 

            Vice Chairman Walker suggested using the vouchers on a trial basis and possibly

 

submitting information to the Stokes Alliance for funding consideration.

 

            The Board noted the need for transportation funding to get clients to their

 

appointments.

           

            Chairman Inman, with full consent of the Board, directed Director Long to continue

 

transportation services and to start using the voucher system on a trial basis, apply for any

 

available grants, and take voluntary contributions until the county meets with CenterPoint

 

to discuss the issue.

 

            Chairman Inman noted that there may be a need for a budget amendment at the next

 

meeting, but would like to meet with CenterPoint first.

 

 

 

 

 

Town of Danbury Voluntary Annexation

 

            Mayor Jane Priddy-Charleville presented the following request:

 

·         Mike Barsness, property owner, is building a home in the Danbury

ETJ and has requested that his property be annexed into the town

·         The Barsness property abuts the north side of the Stokes County

 Government Center and a small portion of the county’s property

(approximately 15 acres) that is outside of the town limits

will need to be annexed to accomplish the request.

·         The annexation will not affect the county other than the re-drawing

of the town limits

·         The new home will have its own well and septic system; there will

be no need to extend water/sewer to the home site

·         New home will increase Ad Valorem Taxes for the Town of Danbury

·         Possibility of additional annexations in the future which could mean

increased revenue for the county by providing water and sewer to more customers

·         Town Charter does not allow satellite annexation, annexation has to be contiguous with the town limits

·         Property owners include Michael and Mary Anne Barness, YVEDDI, and County of Stokes

·         Michael and Mary Anne Barness and YVEDDI have already signed the Petition Requesting Annexation

 

            Mayor Priddy-Charleville presented a proposed petition requesting annexation for the

 

Board’s consideration.

 

            Mayor Priddy-Charleville requested the Board approve the request for annexation.

 

            The Board discussed the agenda item with Mayor Priddy-Charleville.

 

            Chairman Inman requested the Clerk have the County Attorney review the proposed

 

petition and place the item on the November 10th Action Agenda.

 

Appointments – Stokes County Aging Planning Committee

 

            Chairman Inman presented the following nomination made at the October 13th meeting

 

to serve on the Stokes County Aging Planning Committee:

 

·         Jean Sands

 

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to appoint Jean Sands to the Stokes County Aging

 

Planning Committee.  Vice Chairman Walker seconded and the motion carried unanimously.

 

Appointments – Stokes County Fire Commission

 

            Chairman Inman noted the following:

 

·         Steve Fowler nominated at the October 13th meeting for a member not affiliated with a Service District Agency

·         James Griffin nominated at the October 13th meeting for a member affiliated with a Service District Agency

·         James Griffin  submitted a letter withdrawing his nomination due to personal reasons

·         Joe James was also recommended by the Stokes County Fire and Rescue Association for the member affiliated with a Service District Agency

 

Commissioner Smith nominated Joe James to serve as a member affiliated with a

 

Service District Agency.

 

            Commissioner Lankford requested additional information from Chairman Clifford Hall

 

regarding the addresses of the other members of the Fire Commission.  Commissioner

 

Lankford noted the need to have members from all sections of the County if possible.

 

            The Board discussed the areas currently being represented by the present Fire

 

Commissioners with Chairman Hall.

 

            Chairman Inman entertained a motion regarding appointment to the Stokes

 

County Fire Commission.

 

            Commissioner Carroll moved to appoint Steve Fowler to serve as a member not

 

affiliated with a Service District Agency.  Commissioner Lankford seconded and the motion

 

carried unanimously.

 

Grant Letter for Danbury Water System Rehabilitation Project

 

            County Manager Bryan Steen presented a letter to be executed by the Chairman of the

 

Board of Commissioners authorizing the County Manager to execute all Rural Center

 

documents relating to the Danbury Water System Rehabilitation Project.

 

            The Board discussed the issue with Manager Steen.

 

            The Board had no issues with Chairman Inman executing a letter to the Rural Center

 

authorizing the County Manager to sign all documents related to the Danbury Water System

 

Rehabilitation Project as long as the manager provides the Board with copies of the

 

documentation.

           

            The Board, by consensus, authorized the Chairman to execute the necessary

 

paperwork to allow the County Manager to sign all Rural Center documents relating to the

 

Danbury Water System Rehabilitation Project.

 

Capital Project Ordinance – Stokes Opportunity Renovation Project

 

            County Manager Bryan Steen presented the following proposed Capital Project

 

Ordinance for the Stokes Opportunity Renovation Project:

 

Capital Project Ordinance

 

                BE IT ORDAINED by the Governing Body of the County of Stokes, North Carolina that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted:

 

                Section 1.  The project authorized is for construction of an addition to the Stokes Opportunity Center for classrooms and workspace to be financed by funds from the Mental Health Fund Balance.

 

                Section 2.  The officers of this unit are hereby directed to proceed with the capital project within the budget contained herein.

 

                Section 3.  The following amounts are appropriated for the project:

 

                Construction                                                                                         $200,000.00

 

                Section 4.  The following revenues are anticipated to be available to complete this project:

 

                Mental Health Fund Balance                                                           $200,000.00

 

                Section 5.  The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements.

 

                Section 6.  Funds may be advanced from the General Fund for the purpose of making payments as due.

 

                Section 7.  The Finance Director is directed to report, on a quarterly basis, on the financial status of each project element in Section 3.

 

                Section 8.  The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this Board.

 

                Section 9.  Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Director for direction in carrying out this project

 

Adopted this 27th day of October, 2008

 

 

            The Board discussed the proposed Capital Project Ordinance.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to move the

 

proposed Capital Project Ordinance to today’s Action Agenda.

           

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Proposed Bids for Paving

 

            Support Services Supervisor Danny Stovall reviewed the proposed bids for the

 

paving of the Government Center Complex, Community Services Bldg Roadway, E911

 

Building, Danbury Library, Moratock Park, and Walnut Cove EMS Station that were presented

 

at the October 13th meeting:

 

Larco Construction

$277,146.53

APAC Atlantic

$297,473.00

Triangle Grading & Paving

$330,000.00

JC Joyce Trucking & Paving

$349,115.00

Turner Asphalt

$475,005.00

 

 

 

 

 

 

 

            The Board continued discussion regarding the water issues at the Danbury Library

 

and the DSS Building Parking Lots.  Mr. Stovall presented photographs of these two locations.

 

            Public Works Director Mark Delehant noted that Randy Griffith had reviewed the areas

 

and recommended ditching around the library parking lot and above the DSS parking lot.

 

Mr. Griffith feels that the ditching will divert the water from the parking lots.  Mr. Griffith

 

has submitted a quote of $3,600.00 for ditching services.

 

            Chairman Inman requested information from Mr. Stovall regarding prioritizing the

 

other facilities if the Danbury Library and DSS Parking Lots were put on hold.  Mr. Stovall

 

responded that the Walnut Cove EMS Station has issues with water standing in front of the bay

 

area and the Community Services Building have a gravel parking lot.

 

            Mr. Stovall noted the following information from Larco Construction:

 

·         If contract is awarded tonight, paving will start next week

·         Cost firm through November, after that, there would have to be an adjustment clause added

·         December is too late to pave

·         The price of gravel is scheduled to increase in January 2009

·         Larco is considering giving their employees a cost of living increase in January 2009

 

            Mr. Stovall noted the issue of seniors having to park and walk through gravel to the

 

building.

 

            Commissioner Lankford noted that NCDOT has a paving operation in Stokes County.

 

Currently, NCDOT is not interested in the job, but could be in the Spring.

 

 

            The Board discussed delaying the paving until Spring, which would allow time to

 

evaluate the water issues.

 

            Chairman Inman entertained a motion.

 

            Vice Chairman Walker moved to proceed with ditching being done by Randy Griffith

 

around the two areas, postpone paving until the Spring and reject all bids received for paving. 

 

Commissioner Lankford seconded and the motion carried unanimously.

 

Stokes County Fire Commission – Funding Recommendation

 

            Commissioner Lankford requested to be recused from the discussion and any action

 

taken regarding the Stokes County Fire Commission Funding Recommendation for

 

Lawsonville Volunteer Fire and Rescue due to being a member of the Board of Directors for

 

the department.

 

            Chairman Inman entertained a motion to allow Commissioner Lankford to be recused

 

from the discussion and any action taken for the funding recommendation for Lawsonville

 

Volunteer Fire and Rescue due to being a member of the Board of Directors for the department.

 

            Vice Chairman Walker moved to recuse Commissioner Lankford from the discussion

 

and any action for the funding recommendation for Lawsonville Volunteer Fire and Rescue.

 

Commissioner Smith seconded and the motion carried unanimously.

 

            Chairman Inman presented Budget Amendment #22 which authorizes the

 

funding recommendation from the Stokes County Fire Commission for Lawsonville

 

Volunteer Fire Department:

 

Budget Amendment #22

 

Finance Director Julia Edwards submitted Budget Ordinance Amendment #22.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Service District Fund

 

 

 

209.4340.007

Lawsonville Vol. Dire Dept.

$87,578.00

$5,300.00

$92,878.00

 

Totals

$87,578.00

$5,300.00

$92,878.00

 

This budget amendment is justified as follows:

To appropriate funding from fund balance to fund the escrow account of $5,000 and miscellaneous expense of $300.00 for the Lawsonville Volunteer Fire Department.

 

This will result in a net increase of $5,300.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

 

Service District Fund

 

 

 

209.3991.000

Fund Balance

$00.00

$5,300.00

$5,300.00

 

Totals

00.00

$5,300.00

$5,300.00

           

Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to approve Budget Amendment #22.   Vice Chairman

 

Walker seconded and the motion carried (4-0) with Commissioner Lankford abstaining from

 

the vote.

 

Proposed Stokes County Work First Plan for Fiscal Years ending 2010 and 2011

           

            Chairman Inman entertained a motion regarding the proposed Stokes County

 

Work First Plan for Fiscal years ending 2010 and 2011 presented by DSS Director Jan

 

Spencer at the October 13th meeting. 

 

            Chairman Inman noted that proposed Plan had been amended by adding “health”

 

on page 10 – 4th paragraph as requested by Commissioner Carroll.

 

            Commissioner Lankford moved to approve the Stokes County Work First Plan for

 

Fiscal years ending 2010 and 2011 as amended.  Commissioner Smith seconded and the motion

 

carried unanimously.

 

Capital Project Ordinance – Stokes Opportunity Renovation Project

 

            Chairman Inman entertained a motion previously discussed.

 

            Commissioner Smith moved to approve the Capital Project Ordinance for the Stokes

 

Opportunity Renovation Project.  Commissioner Lankford seconded and the motion carried

 

unanimously.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman 

 

entertained a motion to adjourn the meeting.

 

Commissioner Lankford moved to adjourn the meeting.  Vice Chairman Walker

 

seconded and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman