STATE OF NORTH CAROLINA OFFICE OF THE COMMISSIONERS
STOKES COUNTY GOVERNMENT
COUNTY OF STOKES DANBURY, NORTH CAROLINA
OCTOBER 13, 2008
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administrative Building) located in Danbury, North Carolina
on Monday,
October 13, 2008 at 1:30 pm with the following members present:
Chairman J. Leon
Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Captain
Michael Marshall-Sheriff’s Dept.
DSS Director Jan
Spencer
Community
Employment Case Manager Amanda Holt
Support Services
Supervisor Danny Stovall
Public
Works Director Mark Delehant
Tax
Administrator Jake Oakley
Chairman J. Leon Inman called the meeting to
order.
Commissioner Ron Carroll delivered the
invocation.
GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF
ALLEGIANCE
Chairman Inman opened
the meeting by inviting the citizens in attendance to
join the Board with the Pledge of Allegiance.
PUBLIC HEARING –
PROPOSED SECONDARY CONSTRUCTION PROGRAM – FISCAL YEAR 2008-09
Chairman Inman opened the Public Hearing for the proposed Secondary
Construction
Program for Fiscal
Year 2008-09. There were no public
comments.
Chairman Inman closed the Public Hearing.
PUBLIC HEARING –
PROPOSED STOKES COUNTY WORK FIRST PLAN FOR FISCAL YEARS ENDING 2010 AND 2011
Chairman Inman opened the Public Hearing for
the proposed Stokes County Work First
Plan for Fiscal Years Ending 2010 and 2011.
The following spoke during the Public Hearing:
Lonnie Bowman
1145 Power House Road
Walnut Cove, NC 27052
Mr. Bowman noted that he had read and studied the proposed Work First
Plan. Mr. Bowman
stated that he felt the Department of Social Services had done a good
job on the proposal and that Stokes County was very fortunate to have quality
people working for the County.
Mr. Bowman suggested the following in order to cut transportation costs
in the County budget:
- Instead of
selling the surplus vehicles for practically nothing, give the surplus
vehicles to individuals on the Work First Plan as a possible grant
- Provide
funding for insurance and titling fees for a specific period to help the
less fortunate
- Possibly
involve East Stokes Outreach and King Outreach Ministries in the program
- Give DSS
another tool to help individuals get started and back into the workforce
Mr. Bowman also suggested starting a shadow or mentor program working
with the schools.
Mr. Bowman also suggested starting a program involving first offenders
to work on Stokes County property.
Mr. Bowman expressed his appreciation to the Board for allowing him to
speak.
Chairman Inman closed the Public Hearing.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the October 13, 2008
Agenda.
Manager Bryan Steen requested to add the
following to the Agenda:
§ Budget Amendment
#18 – Funding to be used to perform surveying and land clean up at the proposed
EMS site
Commissioner Smith
requested to add the following to the Discussion Agenda:
§ Discussion of the
EMS Pinnacle Station
Chairman Inman, with full consent of the
Board, directed the Clerk to place the
discussion of the EMS Pinnacle Station on the Discussion Agenda and the
Board could at that
time decide whether to place the Budget Amendment regarding the EMS
Station on the Action
Agenda.
Commissioner Smith moved
to approve the October 13, 2008 Agenda as amended.
Vice Chairman Walker seconded and the motion carried unanimously.
PUBLIC COMMENTS
There were no public comments:
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the Consent Agenda:
Minutes
- Minutes of
September 22, 2008
Vice Chairman Walker noted the following correction:
September 22nd - page 9
PART Vans – must have 8
participating… should read must have 6 participating…
September 22nd
– page 12
Need to location the water issues… should read Need to locate
the water issues…
Elections – Budget
Amendment #14
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #14.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Elections |
|
|
|
|
100.4170.260 |
Departmental Supplies |
$6,300.00 |
$520.00 |
$6,820.00 |
|
100.4170.390 |
Precinct Officials |
$16,740.00 |
$4,200.00 |
$20,940.00 |
|
100.4170.430 |
Rental of Buildings |
$865.00 |
$150.00 |
$1,015.00 |
|
100.4170.290 |
Miscellaneous Expense |
$00.00 |
$200.00 |
$200.00 |
|
|
Totals |
$23,905.00 |
$5,070.00 |
$28,975.00 |
This budget amendment is justified as follows:
To appropriate HAVA Grant for the “One Stop Voting”.
This will result in a net increase of $5,070.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.419 |
HAVA Grant |
$00.00 |
$5,070.00 |
$5,070.00 |
|
|
Totals |
$00.00 |
$5,070.00 |
$5,070.00 |
Emergency
Management – Budget Amendment #15
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #15.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Emergency Management |
|
|
|
|
100.4330.260 |
Departmental Supplies |
$1,536.00 |
$1,000.00 |
$2,536.00 |
|
|
Totals |
$1,536.00 |
$1,000.00 |
$2,536.00 |
This budget amendment is justified as follows:
To appropriate Federal Fines and Forfeiture Funds
for the purchase of supplies for the upgrade of the Stokes County Mobile
Command Unit.
This will result in a net increase of $1,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.411 |
Federal Fines &
Forfeitures |
$37,291.00 |
$1,000.00 |
$38,291.00 |
|
|
Totals |
$37,291.00 |
$1,000.00 |
$38,291.00 |
Sheriff’s
Department – Budget Amendment #16
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #16.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
General Fund |
|
|
|
|
100.4310.351 |
Maint. & Repairs – Auto |
$65,000.00 |
$449.00 |
$65,449.00 |
|
|
Totals |
$65,000.00 |
$449.00 |
$65,449.00 |
This budget amendment is justified as follows:
To appropriate insurance claim funds for the repairs
of a wrecked vehicle.
This will result in a net increase of $449.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
General Fund |
|
|
|
|
100.3839.850 |
Insurance Claims |
$1,195.00 |
$449.00 |
$1,644.00 |
|
|
Totals |
$1,195.00 |
$449.00 |
$1,644.00 |
Social Services -
Budget Amendment #17
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #17.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social Services |
|
|
|
|
100.5470.003 |
Special Adoption Funds |
$00.00 |
$56,668.00 |
$56,668.00 |
|
|
Totals |
$00.00 |
$56,668.00 |
$56,668.00 |
This budget amendment is justified as follows:
To increase Special Adoption Funds from the Revenue
Account, funding must be used to enhance the Adoption Services Program.
This will result in a net increase of $56,668.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.216 |
Special Adoption Funds |
$00.00 |
$56,668.00 |
$56,668.00 |
|
|
Totals |
$00.00 |
$56,668.00 |
$56,668.00 |
Proposed
Resolution – Financing Capital Projects – BB& T
Finance Director Julia Edwards submitted the
following proposed Resolution
Approving Financing Terms with Branch Banking and Trust Company
(BB&T) for the
Board’s consideration:
Resolution
Approving Financing Terms
WHEREAS: The Stokes County
(“County”) has previously determined to undertake a project for roofing of
government facilities and the paving of parking lots (the “Project”), and the
Finance Officer has now presented a proposal for the financing of such Project.
BE IT
THEREFORE RESOLVED, as follows:
1. The
County hereby determines to finance the Project through Branch Banking and
Trust Company (“BB&T”), in accordance with the proposal dated September 12,
2008. The amount financed shall not exceed $400,000.00, the annual interest
rate (in the absence of default or change in tax status) shall not exceed
3.61%, and the financing term shall not exceed ten (10) years from closing.
2. All financing contracts and all related documents for
the closing of the financing (the “Financing Documents”) shall be consistent
with the foregoing terms. All officers and employees of the County are hereby
authorized and directed to execute and deliver any Financing Documents, and to
take all such further action as they may consider necessary or desirable, to
carry out the financing of the Project as contemplated by the proposal and this
resolution. The Financing Documents
shall include a Financing Agreement and Deed of Trust and a Project Fund
Agreement as BB&T may request.
3. The Finance Officer is hereby authorized and directed to
hold executed copies of the Financing Documents until the conditions for the
delivery of the Financing Documents have been completed to such officer's
satisfaction. The Finance Officer is authorized to approve changes to any
Financing Documents previously signed by County officers or employees, provided
that such changes shall not substantially alter the intent of such documents or
certificates from the intent expressed in the forms executed by such officers.
The Financing Documents shall be in such final forms as the Finance Officer
shall approve, with the Finance Officer’s release of any Financing Document for
delivery constituting conclusive evidence of such officer's final approval of
the Document’s final form.
4. The
County shall not take or omit to take any action the taking or omission of
which shall cause its interest payments on this financing to be includable in
the gross income for federal income tax purposes of the registered owners of
the interest payment obligations. The County hereby designates its obligations
to make principal and interest payments under the Financing Documents as
"qualified tax-exempt obligations" for the purpose of Internal
Revenue Code Section 265(b)(3).
5. The County intends that the adoption of this resolution
will be a declaration of the County’s official intent to reimburse expenditures
for the project that is to be financed from the proceeds of the BB&T
financing described above. The County
intends that funds that have been advanced, or that may be advanced, from the
County’s general fund, or any other County fund related to the project, for
project costs may be reimbursed from the financing proceeds.
6. All prior actions of County officers in furtherance of
the purposes of this resolution are hereby ratified, approved and
confirmed. All other resolutions (or
parts thereof) in conflict with this resolution are hereby repealed, to the
extent of the conflict. This resolution
shall take effect immediately.
Approved this ________ day
of __________________, 2008.
By:
_________________________________ By:
____________________________________
Title:________________________________ Title:___________________________________
SEAL
The amount financed shall not exceed $400,000.00, the annual interest
rate (in the absence of
of default or change in tax status) shall not exceed 3.61%, and the
financing term shall not
exceed ten (10) years from closing.
Approval of BB&T for financing for paving and roofing
projects was approved at the September 22, 2008 meeting.
Chairman Inman
requested Finance Director Edwards to ask BB&T if the interest
rate could be any lower since the discount rate dropped a half of a
point last week.
Finance Director Edwards responded that she had received information
from BB&T and
the half of point drop in the discount rate would not affect the
interest rate due to the County’s
rate being based on the Treasury Bills.
USDA/RD –
Polices for Release of Grant Funds – Danbury Water System Rehabilitation
Project
County Manager Bryan
Steen submitted the following documents for the Board’s
consideration:
- Provision of
the Letter of Conditions dated September 25, 2008
- Equal
Opportunity Agreement
- Assurance
Agreement
- Drug-Free
Workplace Certification
- Letter of
Intent to Meet Conditions
- Applicant
Certification of Federal Collection Policies
- Request for
Obligation of Funds
(Copies will be retained by the County Manager
and the Clerk)
Manager Steen submitted the following
Resolution -2008 ARC – Danbury Water
System Rehabilitation Project, which documents the approval of the
above mentioned
documents as required by USDA:
Resolution
2008 ARC – Danbury Water System
Rehabilitation Project
WHEREAS, the Board of County Commissioners of Stokes County previously gave authorization to the County Manager to accept, sign and complete all paperwork necessary, be it understood that the following have been formally adopted by the County of Stokes:
· Provisions of the Letter of Conditions dated September 25, 2008
· Form 400-1, Equal Opportunity Agreement
· Form 400-4, Assurance Agreement
· Form AD-1049, Drug Free Workplace Certification
· Form RD 1942-46, Letter of Intent to Meet Conditions
· Form 1910-11, Applicant Certification of Federal Collection Policies
· Form 1940-1, Request for Obligation of Funds
Now, Therefore, Be It Resolved that the Board of County Commissioners of Stokes County does hereby accept the $300,000 Appalachian Regional Commission (ARC) Grant toward this project that will be administered by USDA, Rural Development.
Adopted this 13th day of October, 2008.
____________________________ ____________________________
J. Leon Inman- Chairman Jimmy Walker – Vice Chairman
____________________________ _____________________________
Ron Carroll - Commissioner Ernest Lankford - Commissioner
____________________________
Stanley Smith - Commissioner
Attest:
__________________________________
Darlene M. Bullins – Clerk to the Board
Manager
Steen informed the Board that these policies must be approved by the
Board in order for funding to be released for the Danbury Water System
Rehabilitation Project.
Vice Chairman Walker
moved to approve the Consent Agenda as amended.
Commissioner Lankford seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Mental Health
Coordinator Update
Mental Health
Coordinator Angela Grubb presented the following update regarding
the new Mental Health Coordinator position:
§ Resource and
referral calls
o
Calls per month from all areas of the County
§ May = 3
§ June = 4
§ July = 10
§ August = 19
§ September = 13
§ October (as of
10-13) = 4
§ Referral Sources
o
DSS
o
Stokes County Schools
o
Stokes County Mental Health Association
o
Senior Services
o
Stokes News
o
Stokes Opportunity Center
o
Stokes County Probation
o
Stokes Reynolds Memorial Hospital
o
Health Department
o
SCAN
o
Physicians’ Offices
o
Domestic Violence Services
o
Church Newsletter
o
Stokes County Sheriff’s Department
o
Structured Outpatient Program
o
Community events
§ Outcomes
o
Refer to ACCESS number or Mobile Crisis Services
o
Refer to other agencies for available services
o
Follow up to ensure services received as needed
§ New Program/events
o
New support group for depression at King Moravian
Church to begin on November 10th
o
NEW WRAP (Wellness Recovery Action Planning)
Training scheduled for January 27th
and March 10th
§ Out of the Darkness
Walk – (11-02-08) Piney Grove Middle School – Program designed to increase the
Suicide Awareness
§ Ongoing Community
Collaborations
o
Consumer and Family Advisory Committee (alternating
meetings in King and Danbury to enable more citizens to be involved)
o
Community Collaborations
o
Facilitating First Responder Meetings to improve
access to mental health services
o
Collaborations with Healthy Carolinians and Stokes
Mental Health Association with priority needs to address mental health/suicide
efforts in Stokes County
§ Managing
Statistics/Data Collection regarding barriers and mental health needs
Ms. Grubb presented Board members with the new
brochure “You’ve Got a Helping
Hand” which provides information regarding the Stokes County Mental
Health Coordinator
Program. The Board commended Ms.
Grubb on an excellent job of getting the new program up
and running.
Video
Conference – Probable Cause Hearings Update
Captain Michael Marshall, Sheriff’s
Department, presented the following
statistical information:
§ Sheriff’s
Department staff have all been trained on the use of the equipment
§ Since August 15th,
the Sheriff’s Department alone has used the equipment 56 times (saving
approximately $1932 county dollars during the first month and a half)
§ Saving fuel,
vehicle wear, and officer time (getting the officer back on patrol faster)
§ King Police and
State Highway Patrol have both been using the equipment (statistical
information unavailable at this time)
§ Program is very
successful
2008 State
Paramedic Championship
Emergency Medical
Services Director Monty Stevens informed the Board that the
Stokes County team of Scott Brown and Fred Lawson won the 2008 State
Paramedic
Championship last weekend.
Paramedics Brown and Lawson also won the championship in
2005 and 2007.
Development
and Future Implementation of Public Safety Website for Stokes County
Emergency Medical
Services Director Stevens presented the Board with a preview of
the new Public Safety Website, which should be released within the next
two weeks.
Director Stevens noted
the citizens would be able to obtain the following information:
§ Weather Updates
§ Hurricane Updates
§ Duke Power Energy
Outages
§ Stokes County Road
Closing and Construction Projects
§ Emergency
Preparedness Checklist
§ Disaster
Preparedness Checklist
§ Current Fire Alert
§ Fire Marshal
Updates
§ Health Department
Updates
§ Health News Alert
§ Food Establishment
Ratings
§ Closing or delay
of Schools and County offices
§ Sheriff’s
Department
§ Crime Statistics
§ Crime Stoppers
§ NC AMBERT Alerts
§ NC Silver Alerts
§ Links to the
County Homepage
Director Stevens noted the new website was
another avenue to get valuable information
to the public and commended the work done by Information Systems
Director Dianna Fulp.
The Board commended
the staff on the new safety website.
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen introduced Joshua Swift, the new Health Director.
The Board welcomed Mr.
Swift to Stokes County.
Commissioner Carroll
noted the need to place the Nursing Home Advisory Committee
on a future agenda to discuss committee appointments, membership, and
by-laws.
Chairman Inman stated
that Public Transportation started today in Stokes County.
The first PART Express Bus left King at 5:30 am. Information is available regarding the
PART schedule on the County website.
Commissioner Smith
noted an offer has been made to an applicant for the new
Regional Tourism Initiative Director’s position with hopes to fill the
position as soon as
possible.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
CenterPoint
Human Services – Transportation Funding Update
Deputy Area
Director/Finance Director Kevin Beauchamp, CenterPoint Human
Services, presented the following Transportation Funding Update:
·
County used discretionary funding to establish a
transportation program in fiscal year 2006-07 to assist citizens in obtaining
mental health services
·
Transportation Program administered by Stokes
Opportunity Center
·
$23,500 was allocated for the program in fiscal
year 2006-07 with only $2,000 being used, remaining allocation was used for
provider services
·
$5,000 was allocated for the program in fiscal year
2007-08 with $7,100 being used
(allocation cut in fiscal year 07/08 due to minimal usage in 06/07)
·
$5,000 was allocated for the program in 2008-09
·
$2,500 was expensed in July 2008 leaving a balance
of $2,500 for the remainder of the fiscal year
·
$1,900 was expensed in August 2008 leaving a
balance of $472 as of 10-13-08 with September invoices still outstanding.
·
Invoices for payment are sometimes two months
behind which creates issues when budgeting funding for the program
·
CenterPoint Management has presented five funding
options to the County regarding the transportation program
·
Stokes County is the only county in the catchment area
that uses discretionary funding for transportation
·
CenterPoint has enhanced services by starting a new
Wellness Recovery Program in King which is a group session that requires more
attendance with transportation being provided to several who attend the program
·
Increased fuel prices contributes to the cost of
the transportation program
·
CenterPoint is unable to allocate any funding into
the program due to state cuts, fund balance being only at 10%, and already
funding approximately $60,000 for the Mental Health Coordinator position
·
Any overages in the transportation program will
have to come out of funding being allocated for services
·
Mr. Beauchamp noted the need for an additional
funding for the remainder of this fiscal year
The Board discussed the issue with Mr.
Beauchamp.
Stokes Opportunity Director Kathy Long noted
an increase in clients requesting
transportation when the new program was started in King. Director Long also noted
that the Center tries to ensure that all participants meet all the requirements
of the program.
Ronda Outlaw,
CenterPoint Provider Operations, noted that an analysis of the
consumers who received the services revealed that requirements and
guidelines were followed
with only a few exceptions. Ms.
Outlaw also noted that there is an increase in demand for
services in all three counties being served by CenterPoint.
Ms. Outlaw stated that
CenterPoint is currently meeting with Triumph and Daymark
providers regarding services in Stokes County. Providers in Stokes County are continuing
to lose money which continues to be a problem. CenterPoint will keep the Board updated
regarding provider services.
The Board discussed
other options with Director Long such as a possible voucher
program, participants sharing the cost if possible, etc.
The Board unanimously
agreed to continue services until a decision can be reached.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the
item on the October 27th Agenda for further discussion.
Stokes County
Fire Commission – Funding Recommendation
Commissioner Lankford
requested to be recused from the discussion of the Stokes
County Fire Commission Funding Recommendation for Lawsonville Volunteer
Fire and
Rescue due to being a member of the Board of Directors for the
department.
Chairman Inman
entertained a motion to allow Commissioner Lankford to be recused
from the discussion for the Stokes County Fire Commission Funding
Recommendation for
Lawsonville Volunteer Fire and Rescue due to being a member of the
Board of Directors
for the department.
Commissioner Smith
moved to recuse Commissioner Lankford from the discussion for
the Stokes County Fire Commission Funding Recommendation for
Lawsonville Volunteer Fire
and Rescue. Commissioner Carroll seconded and the motion carried
unanimously.
Chairman Clifford
Hall, Stokes County Fire Commission, informed the Board that he
was also a member of the Lawsonville Fire Department Board of Directors
and had recused
himself during the funding request discussion at the Fire Commission’s
Special Call Meeting.
Chairman Hall
requested the Board allow Lawsonville Fire Chief Keith Lawson to
present the request.
Fire Chief Lawson
noted the following:
·
Escrow amount of $5,000 was deleted from the
2008-09 budget by the Fire Commission
·
Department did not request additional funding when
the first special meeting was called by the Fire Commission due to the 8-page
document at that time specified that a request for additional funding must be
an “emergency”
·
Since that time, the Board has given escrow funding
to another department for the purchase of a fire truck which has set a
precedent
·
Information was also given to the department that
all departments were given $300 for miscellaneous expenses, which Lawsonville
did not receive
·
Escrow funding would allow the department to
purchase the chassis, thus saving finance charges
·
Lawsonville Fire Department has the lowest budget
in the Service District and tries to save funding anyway possible
·
Fire Commission recommended on September 30th
to fund Lawsonville Fire and Rescue $5,000 for escrow and $300 for
miscellaneous expenses
·
Lawsonville Fire Department did not wish to put a
burden on the taxpayers if there was not enough fund balance remaining to cover
the request, information was received that there was adequate fund balance to
cover the request
The Board discussed the funding request.
Commissioner Smith requested fund balance
information from Finance Director
Edwards.
Finance Director Julia Edwards noted that
there was $63,483 in the Fire Service District
Fund Balance as of June 30, 2008.
Commissioner Carroll
had no issues with the request.
Vice Chairman Walker
requested if there were any other departments who had
escrow funding cut from their 2008-09 budget. Chairman Hall noted that there were six
departments who had escrow funding cut from this budget year.
Chairman Inman
directed the Clerk to place the item on the October 27th
Action Agenda.
NCDOT- Proposed Secondary Road Construction Program
– Fiscal Year 2008-09
District Engineer John
Rhyne, NCDOT presented the following proposed
Secondary Road Construction Program for Fiscal Year 2008-09:
|
Stokes County |
|
|
|
|
|
|
|
Secondary
Construction Program |
|
|
|
|||
|
Fiscal
Year 2008-09 |
|
|
|
|
||
|
|
|
|
|
|
|
|
|
Paving
of Unpaved Roads |
Paving
Goal = 5.56 miles |
|
|
|
||
|
|
|
|
|
|
|
|
|
Estimated
SRCF Allocation (GS 136-44.5b) |
|
$ 805,350.65 |
|
|||
|
Estimated
SRCF Allocation (GS 136-44.5c) |
|
$ 368,963.83 |
|
|||
|
Estimated
Trust Fund Allocation (GS 135-44c) |
|
$ 1,673,154.19 |
|
|||
|
Total
SRCF and TF Allocation |
|
$ 2,847,468.67 |
|
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|
|
|
|
|
|
|
|
|
Rural
Roads |
|
|
|
|
|
|
|
PRI |
Map |
SR
NO |
Local
|
Miles |
Description
of Work |
Estimated
Construction |
|
No |
# |
|
Name |
|
|
Funds |
|
1 |
1 |
1623 |
Jack
Bailey Rd |
0.26 |
Grade,
Base,Pavement |
$ 52,000.00 |
|
2 |
2 |
2081 |
Saura
Rd |
0.32 |
Grade,
Base,Pavement |
$ 80,000.00 |
|
3 |
3 |
1739 |
Bill
Blackwell Rd |
0.40 |
Grade,
Base,Pavement |
$ 100,000.00 |
|
4 |
4 |
1743 |
Preacher
Scales Rd |
0.44 |
Grade,
Base,Pavement |
$ 110,000.00 |
|
5 |
5 |
1216 |
JC
Cox Rd |
0.50 |
Grade,
Base,Pavement |
$ 125,000.00 |
|
6 |
6 |
1609 |
Wheeler
Smith Rd |
0.70 |
Grade,
Base,Pavement |
$ 175,000.00 |
|
7 |
7 |
1514 |
Powell
Lankford Rd |
0.94 |
Grade,
Base,Pavement |
$ 282,000.00 |
|
8 |
8 |
1415 |
Deer
Rd |
2.00 |
Grade,
Base,Pavement |
$ 700,000.00 |
|
|
|
|
mileage |
5.56 |
subtotal |
$
1,624,000.00 |
|
|
|
|
|
|
|
|
|
Subdivision
Road - no subdivision road list currently exits |
|
|
||||
|
|
|
|
|
|
|
|
|
General
Secondary Road Improvements |
|
|
|
|||
|
|
|
|
|
|
|
|
|
Paved
Road Improvements |
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
Map |
SR
NO |
Local
|
Miles |
Description
of Work |
Estimated
Construction |
|
|
# |
|
Name |
|
|
Funds |
|
|
9 |
1695 |
Dodgetown
Road |
2.00 |
Widen
road 4' and reshape |
$ 750,000.00 |
|
|
|
|
|
|
|
|
|
Unpaved
Road Spot Improvements |
|
|
|
|||
|
Spot
Stabilization of various unpaved roads |
|
|
$ 155,000.00 |
|||
|
|
|
|
|
|
|
|
|
Trust
Fund Safety Improvements - none |
|
|
|
|||
|
|
|
|
|
|
|
|
|
Funds
reserved for surveying, right of way acquisitions |
|
|
||||
|
road
additions, paving for fire departments driveways, and POP |
$ 318,468.67 |
|||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Grand
Total |
$
2,847,468.67 |
|
|
|
|
|
|
|
|
|
In
the event that right of way is not available on any of the projects in this
program |
|
|||||
|
NCDOT
will then proceed to the next road on the priority list, road addition or
property |
|
|||||
|
owners
participation, whichever is appropriate |
|
|
|
|||
|
|
|
|
|
|
|
|
|
Program
subject to availability of funding, right of way and environmental review |
|
|||||
|
|
|
|
|
|
|
|
|
Any
additional available fund will be used for additional safety, property owners |
|
|||||
|
participation
paving, widening, bridge replacement, road addition, industrial |
|
|||||
|
access
projects and fire station driveways |
|
|
|
|||
District Engineer
Rhyne requested the Board adopt the submitted proposed
Secondary Road Construction Program for Fiscal Year 2008-09 by
Resolution.
District Engineer
Rhyne noted that the secondary road priority list is scheduled to be
updated in 2009.
The Board discussed
the proposed Secondary Road Construction Program.
Commissioner Lankford
expressed concerns with two major safety issues in the
County: continuation of widening
of Highway #8 from Highway #89 to the Virginia
Line and the Highway #8 and #704 Intersection.
Chairman Inman, with
full consent of the Board, directed the Clerk to place
the proposed Resolution on the October 27th meeting.
Tax
Administration Report – September 2008
Tax Administrator Jake Oakley presented the
following informational data:
|
Fiscal
Year 2008-09 |
Budget Amt |
Collected
Amt |
Over |
Under |
|
|
|
|
Budget |
Budget |
|
County
Regular & Motor Vehicles |
$(19,053,616.00) |
$9,253,091.97 |
|
$9,800,524.03 |
|
|
|
|
|
|
|
Prior
Taxes 1991-2007 Tax Years |
|
|
|
|
|
County
Regular & Motor Vehicles |
$ 700,000.00 |
$ 265,375.51 |
|
$ 434,624.49 |
|
EMS
Collections |
|
|
|
|
|
Total
Collected (09-01/09-30-08) |
$ 5,236.77 |
|
|
|
|
Total
Collected (7-01-08/6-30-09) |
$ 21,212.61 |
|
|
|
|
Delinquent
accounts received from EMS (9-01/9-30, 2008) = 146 ($80,438.14) |
|
|
|
|
|
Personal
Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
09-01-08/09-30-08 |
45 |
$687,858.00
|
$
5,543.64 |
|
|
|
|
|
|
Business
Personal Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
09-01-08/09-30-08
|
1 |
$20,971.00 |
$141.80 |
|
Motor
Vehicle Release Report |
Accounts |
Total Accounts |
|
09-01-08 thru 09-30-2008 |
35 |
$
1,034.67 |
|
|
|
|
|
Motor
Vehicle Refund Report |
Accounts |
Total Accounts |
|
09-01-08 thru 09-30-2008 |
5 |
$
295.29 |
|
|
|
|
|
Number
billed for Sept. 2008 |
5116 |
|
|
Garnishment Totals |
|
|
|
|
Totals |
Orginial
Levy |
|
Month |
Accounts |
Amount
|
|
Fiscal
Year 2007 |
1547 |
$ 585,042.84 |
|
Fiscal
Year 2008 |
396 |
$ 137,284.48 |
|
September-08 |
186 |
$ 61,906.38 |
|
Totals |
2129 |
$ 784,233.70 |
|
Real
and Personal Property Releases Less |
|
|
|
than
$100–September 2008- Per NCGS105-381 (b) |
|
|
|
Eddie Hill Automotive |
99A1999055074 |
$36.30 |
|
|
98A1998011327 |
$18.22 |
|
|
97A1997000762 |
$15.52 |
|
|
96A1996000513 |
$14.51 |
|
Adamiheather Inc |
00A2000005044 |
$52.28 |
|
|
98A1998000058 |
$16.06 |
|
King
Athletic Ctr Inc |
98A1998013734 |
$4.17 |
|
Gilley House II |
98A1998052127 |
$62.70 |
|
Vickie Whiteheart |
08A20764.09 |
$46.24 |
|
Joyce Spencer |
08A13623.03 |
$39.71 |
|
Candace
Trogdon |
08A73205.09 |
$40.24 |
|
Dorothy
Bakich |
06A155909361.03 |
$16.35 |
|
|
05A2005000982 |
$15.92 |
|
Robert
Goins |
08A25418.09 |
$30.66 |
|
Clyde
McKinney |
08A155918549.08 |
$70.80 |
|
Charles
Eanes |
08A21092.03 |
$4.68 |
|
Randy
Burchette |
08A156006654.09 |
$43.37 |
|
Ralph
Throckmorton |
00A2000035394 |
$13.05 |
|
|
99A1999015991 |
$10.69 |
|
|
99A1998050790 |
$10.37 |
|
Novella
Myers |
08A31974.07 |
$6.00 |
|
Joshua
Sell |
08A155890576.07 |
$39.42 |
|
Marion
Smith |
08A46773.03 |
$48.06 |
|
Olen
Sparks |
08A56573.09 |
$39.01 |
|
Candy
Pereira |
07A155916275.09 |
$36.55 |
|
Mark
Bruce |
08A44669.04 |
$13.43 |
|
Total
Amount |
|
$744.31 |
|
Real
and Personal Property Refunds Less |
|
|
|
than
$100–September 2008- Per NCGS105-381
(b) |
|
|
|
Mary Sue Brim |
08A696500213051 |
87.75 |
|
|
07A696500213051 |
87.75 |
|
|
06A696500213051 |
87.75 |
|
Mary Sue Brim |
05A2005003090 |
87.75 |
|
|
04A2004003115 |
48.41 |
|
|
03A2003003090 |
48.41 |
|
Oscar
Barneycastle |
07A70399.09 |
41.21 |
|
|
06A70399.09.1 |
46.98 |
|
Cora Kennedy |
08A604000770965 |
10.64 |
|
|
07A604000770965 |
10.64 |
|
|
06A604000770965 |
10.64 |
|
|
05A604000770965 |
10.64 |
|
Totals |
|
578.57 |
Tax Administrator Oakley presented the
following Real and Personal Property Releases
which are more than $100 for the Board’s consideration:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100 –September 2008- Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Charles
Dalton and |
08A598304937940 |
9405.15 |
Deferment
not given |
|
Parks
H Dalton |
|
|
|
|
R
J Reynolds |
08A12328.07 |
1983.43 |
Bus
Per Listed in Error |
|
Donaldson
Auto Parts |
08A156020421.09 |
103.24 |
Bus
Per Listed in Error |
|
DL
& JH Inc |
98A1998005811 |
253.35 |
Business
Dissolved |
|
Delma
Collins |
08A69040413199 |
117.04 |
Acreage
Correction |
|
Ronald
Kiger |
98A1998051117 |
115.69 |
SWMH
Double Billed |
|
Larry
Barnes |
99A1999016080 |
116.59 |
SWMH
not in Stokes |
|
|
99A1998050394 |
117.30 |
SWMH
not in Stokes |
|
|
Total |
$12,211.79 |
|
|
|
|
|
|
|
Real
and Personal Property Refunds More |
|
|
|
|
than
$100 –September 2008- Per NCGS 105-381 (b) |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Howard
Bowman |
08A598902789814 |
133.67 |
SWMH
owned by Shelia Palmer |
|
|
07A598902789814 |
133.67 |
SWMH owned by Shelia Palmer |
|
|
06A598902789814 |
131.66 |
SWMH owned by Shelia Palmer |
|
|
05A598902789814 |
131.66 |
SWMH owned by Shelia Palmer |
|
|
Total |
$530.66 |
|
Chairman Inman, with full consent of the
Board, directed the Clerk to placed the
Refunds and Releases over $100 on the October 27th Consent
Agenda.
Proposed
Stokes County Work First Plan for Fiscal Years Ending 2010 and 2011
DSS Director Jan
Spencer and Community Employment Case Manager Amanda Holt
presented the following information regarding the proposed Stokes
County Work First Plan for
Fiscal Years Ending 2010 and 2011:
·
Board of Commissioners appointed a very committed
committee
·
Proposed plan has been available for public
inspection
·
Current Work First Plan working very well
·
Current program has produced several success
stories
·
Proposed plans has more incentives which have
proven in the past to motivate participants
·
Changed maternity leave to 6 weeks instead of 12
weeks
·
Increased emergency assistance from $600 to $800
with participants being able to access the funding twice a year
DSS Director Spencer noted that participants
on the Work First Plan have several
barriers to overcome and the Work First Plan seems to make some of
those barriers easier for
the participants to overcome.
Commissioner Carroll suggested to change the
following on page 10:
·
And
safety is compromised… to read And health or safety is
compromised
Commissioner Carroll had no other issues with the plan.
Commissioners Lankford, Smith, and Chairman
Inman had no issues with the proposed
plan.
Vice Chairman Walker stated as a member of the
DSS Board and commissioner, he was
very pleased with the proposed plan.
Chairman Inman, with full consent of the
Board, directed the Clerk to place the
item on October 27th Action Agenda.
Stokes
Opportunity Center – Proposed Bids
Support Services
Supervisor Danny Stovall submitted the following information
regarding the rebids for the Stokes Opportunity Center Renovation
Project:
·
Proposed Bids were opened and publicly read aloud
on Thursday,
September 25, 2008
·
Bids are good for 60 days or until November 24,
2008
·
Single Prime Contracts – Low Bidders
o
Cirrus Construction Inc. General Const. $149,800.00
o
C & H Plumbing – Alt #1 $6,500.00 $28,485.00
o
Jerry Wilkins Electric $26,700.00
o
Professional Air $73,850.00
o
Total Cost $278,835.00 96.82
sq.ft
·
Single Prime Contract – Low Bidder – All
Phases of Construction
o
Cirrus Construction Inc Alt #1 $3,450.00 $252,850.00 87.80 sq. ft
Mr. Stovall also submitted the following
options:
Options:
1.
Single Prime Contract
Fund
overage amount after redesign and negotiations from Contingency or County Fund
balance.
Cirrus
Construction 252,850.00
Omit
masonry walls -9,215.00
Total Project Cost $243,635.00 84.60 sq ft
Current Mechanical Cost -42,193.00
Cost without HVAC $201,442.00 69.95 sq ft
- Redesign mechanical
system for new addition “only” and negotiate changes with Cirrus Construction and
their mechanical and electrical subcontractors.
- Use +15 year old
mechanical system in the existing workspace.
- Mechanical Engineer
redesign fee is $1,350.00.
2. Single Prime Contract
This option leaves $1,634.00
to go towards redesigned mechanical system with the remaining balance being
funded from Contingency or Fund balance.
Cirrus Construction 252,850.00
Omit masonry walls -9,215.00
Omit exterior sidewalks -1,426.00
Omit front office work -1,650.00
Total project Cost $240,559.00 83.53 sq ft
Current
Mechanical Cost -42,193.00
Cost
without HVAC $198,366.00 68.88 sq ft
- No funds are available
in the Public Works Departmental budget to fund the omitted sidewalks or
front office work.
- Redesign mechanical
system for new addition “only” and negotiate changes with Cirrus Construction and
their mechanical and electrical subcontractors.
- Use +15 year old
mechanical system in the existing workspace.
- Mechanical Engineer
redesign cost is $1,350.00.
3.
Separate Prime Contracts
This option leaves $4,230.00
to go towards redesigned mechanical system with the remaining balance being
funded from Contingency or Fund balance.
Cirrus
Construction 149,800.00
Jerry
Wilkins Electric 26,700.00
C&H
Plumbing 28,485.00
Professional
Air 73,850.00
Omit
masonry walls -9,215.00
Project
cost 269,620.00 93.62 sq ft
Current
mechanical cost
-73,850.00
Cost
without HVAC $195,770.00 67.98 sq ft
- Redesign mechanical
system for new addition “only” and negotiate changes.
- Use +15 year old
mechanical system in the existing workspace.
- Mechanical Engineer
redesign cost is $1,350.00.
4.
Separate Prime Contracts
This option leaves $7,306.00
to go towards redesigned mechanical system with the remaining balance being
funded from Contingency or Fund balance.
Cirrus
Construction 149,800.00
Jerry
Wilkins Electric 26,700.00
C&H
Plumbing 28,485.00
Professional
Air 73,850.00
Omit
masonry walls -9,215.00
Omit exterior sidewalks -1,426.00
Omit
front office work -1,650.00
Project
cost 266,544.00 92.55 sq ft
Mechanical
cost -73,850.00
Cost
without HVAC $192,694.00 66.91
sq ft
- No funds are available
in the Public Works Departmental budget to fund the omitted sidewalks or
front office work.
- Redesign mechanical
system for new addition “only” and negotiate changes.
- Use +15 year old
mechanical system in the existing workspace.
- Mechanical Engineer
redesign cost is $1,350.00.
5. Single Prime Contract
This
option leaves $21,968.00 to fund redesigned mechanical system.
Cirrus Construction 252,850.00
Omit masonry walls -9,215.00
Omit exterior sidewalks -1,426.00
Omit front office work -1,650.00
Omit “Restrooms” -20,334.00
Project
Cost $220,225.00 76.47 sq ft
Current
Mechanical Cost -42,193.00
Cost
without HVAC $178,032.00 61.82 sq ft
- No funds are available
in the Public Works Departmental budget to fund the omitted sidewalks or
front office work.
- Redesign mechanical
system for new addition “only” and negotiate changes with Cirrus Construction and
their mechanical and electrical subcontractors.
- Use +15 year old
mechanical system in the existing workspace.
- Mechanical Engineer
redesign cost is $1,350.00.
6. Separate Prime Contracts
This option leaves $35,791.00
to fund redesigned mechanical system.
Cirrus
Construction 149,800.00
Jerry
Wilkins Electric 26,700.00
C&H
Plumbing 28,485.00
Professional
Air 73,850.00
Omit
masonry walls -9,215.00
Omit exterior sidewalks -1,426.00
Omit
front office work
-1,650.00
Omit
“Restrooms” -28,485.00
Project
cost 238,059.00 82.66 sq ft
Mechanical
cost -73,850.00
Cost
without HVAC $164,209.00 57.02 sq ft
- No funds are available
in the Public Works Departmental budget to fund the omitted sidewalks or
front office work.
- Redesign mechanical
system for new addition “only” and negotiate changes.
- Use +15 year old
mechanical system in the existing workspace.
- Mechanical Engineer
redesign cost is $1,350.00.
Mr. Stovall
discussed the options with the Board.
Commissioner Smith stated that he prefers
Option #3.
Commissioner Lankford stated that he prefers
Option #4, which saves funding with
County staff doing the sidewalks and front office renovations, but has
no issues with Option #3.
Vice Chairman Walker noted that it is not
always best to cut corners and would
the changes to the exterior of the building be noticeable.
Mr. Stovall noted that
he felt the changes to the exterior of the building would not be
noticeable, but the 15-year old air conditioning unit could run another
10 years or could
go out tomorrow.
Commissioner Carroll
stated that the committee was charged to recommend renovations
for this facility and presented a very good plan and would like to
stick with the recommended
plan by using single prime contract – low bidder – Cirrus Construction
= $252,850.00.
Chairman Inman, with full consent of the
Board, directed the Clerk to place
the item on today’s Action Agenda.
Proposed Capital
Project Ordinance – Danbury Water System Rehabilitation Project
County Manager Bryan
Steen presented the following proposed Capital Project
Ordinance for the Board’s consideration:
Capital Project Ordinance
BE IT ORDAINED by the Governing Body of the County of
Stokes, North Carolina that, pursuant to Section 13.2 of Chapter 159 of the
General Statutes of North Carolina, the following capital project ordinance is
hereby adopted:
Section 1. The
project authorized is the Danbury Water System improvements/rehabilitation to
be financed by ARC grant, N.C. Rural Center grant, Town of Danbury, Stokes
County and Loan from General fund.
Section 2. The
officers of this unit are hereby directed to proceed with the capital project
within the budget contained herein.
Section 3. The
following amounts are appropriated for the project:
Construction $986,500.00
Section 4. The
following revenues are anticipated to be available to complete this project:
ARC Grant $300,000.00
N.C. Rural Center Grant $500,000.00
Town of Danbury $ 25,000.00
Transfer from Capital Reserve Fund $ 25,000.00
Capital Projects Fund Balance-Loan from General Fund $136,500.00
$986,500.00
Section 5. The
Finance Director is hereby directed to maintain within the Capital Project Fund
sufficient specific detailed accounting records to satisfy the requirements.
Section 6.
Funds may be advanced from the General Fund for the purpose of making
payments as due.
Section 7. The
Finance Director is directed to report, on a quarterly basis, on the financial
status of each project element in Section 3.
Section 8. The
Budget Officer is directed to include a detailed analysis of past and future
costs and revenues on this capital project in every budget submission made to
this Board.
Section 9.
Copies of this capital project ordinance shall be furnished to the Clerk
to the Governing Board, and to the Budget Officer and the Finance Director for
direction in carrying out this project
Adopted this 13th day of October, 2008
Manager Steen noted
the proposed Capital Project Ordinance is needed to fulfill grant
requirements for the Danbury Water Rehabilitation Project.
The Board had no
issues with the proposed Capital Project Ordinance.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the
item on today’s Action Agenda.
Appointments
– Stokes County Aging Planning Committee
Chairman Inman
presented the following individuals who were nominated at the
September 22nd meeting for appointment to the Stokes County Aging Planning Committee to
serve a one-year term beginning in October 2008:
§ Lori Webb, Hospice
of Stokes County
§ James Carlin
§ Lou Charland
§ Vicky East, Walnut
Cove Senior Center
§ Louise Flynt
§ Suzan Garner
§ Susie Grabs
§ Bill Greenwood
§ Ted Griesenbrock
§ Sheriff Mike Joyce
§ Janelle Kent, NC
Cooperative Extension
§ Lynn Martens,
Senior Services
§ Clinard Merritt
§ Jacque Nuckols
§ Jan Spencer,
Social Services
§ Madeline Watkins
§ Dean Burgress,
Area Agency on Aging (Technical Assistance only)
Commissioner Lankford nominated Jean Sands to
serve on the Stokes County Aging
Planning Committee.
Chairman Inman entertained a motion.
Vice Chairman Walker moved to appoint the
following to serve on the Stokes County
Aging Planning Committee:
§ Lori Webb, Hospice
of Stokes County
§ James Carlin
§ Lou Charland
§ Vicky East, Walnut
Cove Senior Center
§ Lousie Flynt
§ Suzan Garner
§ Susie Grabs
§ Bill Greenwood
§ Ted Griesenbrock
§ Sheriff Mike Joyce
§ Janelle Kent, NC
Cooperative Extension
§ Lynn Martens,
Senior Services
§ Clinard Merritt
§ Jacque Nuckols
§ Jan Spencer,
Social Services
§ Madeline Watkins
§ Dean Burgress,
Area Agency on Aging (Technical Assistance only)
Commissioner Smith
seconded and the motion carried unanimously.
Chairman Inman
directed the Clerk to place the nomination of Jean Sands on the
October 27th Agenda.
Appointments
– Stokes County Fire Commission
Chairman Inman
presented the following information regarding appointments
to the Stokes County Fire Commission:
·
One vacancy – Member must be affiliated with a
Service District Agency
o
Recommendations received from Stokes Fire and
Rescue Association – Joe James and James Griffin
·
One vacancy – Civilian member not affiliated with a
Service District Agency
o
Application received from David Brent Carroll
o
Application received from Steve Fowler
Commissioner Carroll nominated James Griffin
for the member that must be affiliated
with a Service District Agency and Steve Fowler for the civilian member
not affiliated with a
Service District Agency.
Nominations can be
considered at the October 27th meeting.
Pinnacle EMS
Station
Chairman Inman noted
that maintenance issues were continuing to present problems at
the EMS Pinnacle Station.
Chairman Inman noted that funding had been allocated in the Fiscal
Year 2008-09 Budget to build a new EMS Station and it was definitely
time to get the project
moving.
Chairman Inman noted
the need to start clearing the property and marking the corners
so that Environmental Health can assess the property for a septic
system.
Manager Steen stated
he is requesting $5,000 to start the process.
The Board had no
issues with starting the process.
Chairman Inman, with
full consent of the Board, directed the Clerk to place Budget
Amendment #18 on today’s Action Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Proposed Bids
for Paving
Support Services
Supervisor Danny Stovall reviewed the following bids that were
opened and read aloud on Monday, September 15th to furnish
labor, materials, and equipment
for repaving of the Governmental Center Complex, E911 Parking Lot,
Danbury Library
Parking Lot, Community Services Bldg Roadway, Moratock Park Parking
Lot, and Walnut
Cove EMS Station Parking Lot and were presented to the Board at the
September 22nd
meeting:
|
Larco Construction |
$277,146.53
|
|
APAC Atlantic |
$297,473.00
|
|
Triangle Grading & Paving |
$330,000.00
|
|
JC Joyce Trucking & Paving |
$349,115.00
|
|
Turner Asphalt |
$475,005.00
|
The Board continued discussion
regarding the bids received for the repaving project.
Commissioner Lankford
requested if any further information was available regarding
the water issues at the Danbury Library and DSS Building.
Public Works Director
Mark Delehant noted that Mr. Noel Chilton from NCDOT
reviewed the parking lot at the Danbury Library and felt that grading
around the building would
need to be done to divert the water and it would be hard to determine
where the actual springs
were until the presence of water in the area. The DSS location was impossible for Mr.
Chilton
to comment on due to there was no evidence of any water in the parking
lot. One solution to
the DSS area would be to not pave that area until the water is
detected.
Mr. Stovall noted that the circle drive around the Community Services Building