STOKES COUNTY GOVERNMENT
COUNTY OF STOKES DANBURY, NORTH CAROLINA
SEPTEMBER 22, 2008
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administrative Building located in Danbury, North Carolina on Monday,
September 22, 2008 at 6:00 pm with the following members present:
Chairman J. Leon
Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Support
Services Supervisor Danny Stovall
Public
Works Director Mark Delehant
Planning Director David Sudderth
Chairman J. Leon Inman called the meeting to
order and delivered the invocation.
Chairman Inman opened
the meeting by inviting the citizens in attendance to
join the Board with the Pledge of Allegiance.
PUBLIC HEARING –
PROPOSED 2009 SCHEDULE FOR VALUES FOR REVALUATION
Chairman Inman opened the Public Hearing for
the proposed 2009 Schedule for Values
for Revaluation.
The following spoke during the Public Hearing:
Lonnie Bowman
1145 Power House Road
Walnut Cove, NC 27052
Mr. Bowman noted the following:
Mr. Bowman expressed his appreciation to the Board for allowing him to
speak.
Chairman Inman closed the Public Hearing.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the September 22, 2008
Agenda.
Commissioner Smith
requested to add the following to the Discussion Agenda:
§ C&D Waste
disposal for church groups
Manager Bryan Steen requested to add the
following to the Agenda:
§ Letter of Support
for the Veteran’s CBOC
Chairman Inman, with full consent of the
Board, directed the Clerk to place the
C&D Waste disposal for church groups on the Discussion Agenda and
the Letter of Support
for the Veteran’s CBOC on the Action Agenda.
Commissioner Smith
moved to approve the September 22, 2008 Agenda as amended.
Vice Chairman Walker seconded and the motion carried unanimously.
PUBLIC COMMENTS
The following spoke during public comments:
Ms. Doris Hill
Stokes County Mental Health Association
Ms. Hill introduced the new part time Mental Health Educator, Ms.
Jennifer Connolly, which is currently being funded by a $25,000 Glaxo Smith
Kline Grant – A Ribbon of Hope. Ms.
Connolly will help to educate citizens regarding mental health programs,
establish support groups for families who have children who suffer from mental
illness, assist with transportation needs/medication issues, and work closely
with the new Stokes County Mental Health Coordinator. Ms. Hill noted the excellent turnout on Fun
Day held recently in King.
Ms. Connelly presented the Board with information regarding the
upcoming “Walk to Prevent Suicide” which is scheduled for Sunday, November 2nd
from 2:00 to 4:30 pm along with a brief overview of the Mental Health Educator
position.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the Consent Agenda:
Minutes
Commissioner Carroll noted the following correction:
September 8th - page 7
Community Fund Day should read Community Fun Day
Emergency Medical
Services – Budget Amendment #11
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #11.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Emergency Medical
Services |
|
|
|
|
100.4370.351 |
Maintenance & Repairs-
Auto |
$30,000.00 |
$1,195.00 |
$31,195.00 |
|
|
Totals |
$30,000.00 |
$1,195.00 |
$31,195.00 |
This budget amendment is justified as follows:
Appropriation of funding received from an insurance
claim for repair to an ambulance
This will result in a net increase of $1,195.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3839.850 |
Insurance Claims |
$00.00 |
$1,195.00 |
$1,195.00 |
|
|
Totals |
$00.00 |
$1,195.00 |
$1,195.00 |
Animal Control –
Budget Amendment #12
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #12.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Animal Control |
|
|
|
|
100.4380.352 |
Equipment-Non Capitalized |
$400.00 |
$6,350.00 |
$6,750.00 |
|
|
Totals |
$400.00 |
$6,350.00 |
$6,750.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4380.002 |
Animal Control |
$32,150.00 |
$(6,350.00 |
$25,800.00 |
|
201.9810.000 |
Transfer to General Fund |
$55,935.00 |
$6,350.00 |
$62,285.00 |
|
|
Totals |
$88,085.00 |
$00.00 |
$88,085.00 |
This budget amendment is justified as follows:
To transfer funds from Capital Reserve Fund to
General Fund for resealing the floor at the Animal Shelter.
This will result in a net increase of $6,350.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3982.960 |
Transfer from Capital Reserve |
$55,935.00 |
$6,350.00 |
$62,285.00 |
|
|
Totals |
$55,935.00 |
$6,350.00 |
$62,285.00 |
Register of Deeds
– Budget Amendment #13
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #13.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
General Fund |
|
|
|
|
100.9820.960 |
Transfer to Capital Reserve |
$65,000.00 |
$126.00 |
$65,126.00 |
|
|
Totals |
$65,000.00 |
$126.00 |
$65,126.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.4180.025 |
Register of Deeds |
$38,611.00 |
$126.00 |
$38,737.00 |
|
|
Totals |
$38,611.00 |
$126.00 |
$38,737.00 |
This budget amendment is justified as follows:
To appropriate General Fund Balance to the Register
of Deeds Technology Fund per
GS 161-11.3.
This will result in a net increase of $126.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
General Fund |
|
|
|
|
100.3991.000 |
Fund Balance |
$00.00 |
$126.00 |
$126.00 |
|
|
Totals |
$00.00 |
$126.00 |
$126.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.3981.000 |
Transfer from General Fund |
$65,000.00 |
$126.00 |
$65,126.00 |
|
|
|
$65,000.00 |
$126.00 |
$65,126.00 |
Tax
Administration Report – August 2008
Tax Administrator Jake Oakley submitted the
following Real and Personal Property
Releases (August 2008 which are
more than $100 and Real and Personal Property Refund over
$100 (August 2008 at the
September 8th, with a request for action by the Board of
Commissioners at the September 22nd meeting:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100 –August 08- Per NCGS 105-381 (b |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Rhonda
Bullins |
08A606000651441 |
250.04 |
Double
billed—was split into two
parcels |
|
John
L Hairston |
08A699305081842 |
1007.48 |
Double
billed-was split into two parcels |
|
David
Norman |
08A598600208029 |
163.59 |
House
torn down 11-2007 |
|
Bobby
Brown |
00A2000034945 |
108.11 |
SWMH
gone in 2001-PERS |
|
|
98A1990004554 |
115.66 |
SWMH
gone in 2001-PERS |
|
|
98A1998050397 |
115.69 |
SWMH
gone in 2001-PERS |
|
|
98A1998050399 |
154.31 |
SWMH
gone in 2001-PERS |
|
|
98A1998050398 |
135.93 |
SWMH
gone in 2001-PERS |
|
|
98A1998050401 |
211.42 |
SWMH
gone in 2001-PERS |
|
|
98A1998050400 |
178.66 |
SWMH
gone in 2001-PERS |
|
David
Marion |
08A599700169339 |
811.97 |
Double
billed-was split into two parcels |
|
Virginia
Swaffer |
08A15600823708 |
126.90 |
Double
billed -duplicate billing |
|
Farm
Credit Leasing |
08A64699.05 |
220.66 |
Business
person-double listed |
|
|
Total |
$3,600.42
|
|
|
Real
and Personal Property Refunds More |
|
|
|
|
than
$100 –August 08- Per NCGS 105-381 (b |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Jeff
Wilhelm |
08A690402853*962 |
94.20 |
Parcel
merged with another tract |
|
|
|
10.21 |
|
|
|
Total |
$104.41 |
|
Proposed 2009
Holiday Calendar
Clerk to the Board Darlene Bullins submitted
the following proposed
Holiday Schedule for Calendar Year 2009 for the Board’s consideration:
Holiday Day
of Week Date
New Year’s Day Thursday January 1, 2009
Martin Luther King, Jr. Day Monday January 19, 2009
Good Friday Friday April 10, 2009
Memorial Day Monday May 25, 2009
Independence Day Friday
July 3, 2009
Labor Day Monday September 7, 2009
Veterans Day Wednesday November 11, 2009
Thanksgiving Thursday November 26, 2009
Friday November 27, 2009
Christmas Thursday December 24, 2009
Friday December 25, 2009
Floating Holiday-(1 day to be used by employees during the
calendar year of 2009
upon approval of
supervisor. Can’t be carried over to
calendar year 2010.
State
Employees Credit Union Lease – Renewal – ATM Site
Manager Bryan Steen
submitted a request from the State Employees’ Credit
Union to exercise another one-year renewal (01-01-2009/12-31-2009 option for the ATM
site located on the Governmental Complex according to the original
lease agreement.
Revised
Policy for Fire Marshal’s Office – Fire Suppression Personnel
Fire Marshal Frankie Burcham submitted the
following Revised Policy for Fire
Marshal’s Office – Fire Suppression Personnel at the September 8th,
with a request for action
by the Board of Commissioners at the September 22nd meeting:
Fire Suppression Personnel
Policy for the Stokes County
Fire Marshal’s Office
Work Schedule
Normal work hours will be Monday-Friday from 8:30 to 5:00 with 1 hour for
lunch unless called for service. If
services are needed or scheduled for weekends, staff shall receive comp-time
before working outside normal duty hours that is equal to the time required for
the desired service.
Emergency Comp
Time
If fire service personnel has been assigned to an emergency call and
needs to work past the end of normal duty hours, they will be given comp time
according to county policy and Fair Labor Standards Act.
Supervisor - Stokes County Fire
Marshal
Staff - Assistant Fire
Marshal and Fire Inspector
On-Call Schedule
The Fire Marshal’s Office will rotate on-call time each week. Starting Friday morning of every week at
8:30am. The on call person will be
responsible for answering calls for service (investigations after hours to limit the number of comp hour’s
personnel receive. Only one person from
the office should respond unless the emergency situation requires more. Most situations can be handled by phone but
investigations may dictate otherwise.
The final decision will be at the discretion of the Fire Marshal.
Scope of Duties
Provide manpower assistance to fire districts in Stokes County with Fire
Suppression activities, emergency response to motor vehicle accidents, conduct
fire inspections, conduct public education programs, and assist with emergency
management when requested by EMS/Sheriff’s Office/Fire Marshal. Also respond to grass and or wood fires,
haz-mat incidents, searches, fire alarms with sprinkler activations and assist
on medical calls if in that department’s district and the department has no
response from volunteers.
Area of Response
Fire Suppression Personnel will be assigned to each side of the
county. East and West. Only one apparatus will respond in each
district unless a confirmed structure fire is dispatched. If a structure fire is dispatched only the
apparatus in home territory will respond emergency traffic. The second apparatus will respond routine without
delay unless a fire department officer request different or the first fire
marshal’s apparatus request different.
Each emergency situation is different and sound judgment must be
used. Response for both apparatus will
be at the discretion of the Fire Marshal.
Calls for Service
Fire suppression personnel will only respond to calls assigned by the
Stokes County Communications Center or the Fire Marshal.
Personnel will check in and out of service at all times with
communications similar to EMS and Sheriff’s Department in their assigned areas.
Vehicle Station
Assignments
Vehicles will be stationed inside the county at all times. All vehicle station assignments will be
approved by the Fire Marshal and the County Manager. No out of county travel is allowed unless
prior approval from the Fire Marshal and the County Manager.
Commissioner Lankford moved to approve the
Consent Agenda as amended.
Commissioner Smith seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen noted the following:
§ Third floor
renovations moving along very well
Commissioner Smith noted the following:
§ Regional Tourism
Initiative - First round of interviewing for an Executive Director was held on
Friday with top two candidates to be interviewed again within the next week
§ Trying to fill the
director’s position by November 1st
§ Website will be
active after director is in place
Chairman Inman noted the following:
§ PART –
Transportation to start October 13th in King – Bus will pick up individuals
at the Old Bojangles
§ Individuals can
ride to Winston Salem for $50 a month or $5 a day – individuals can live
anywhere in Stokes County, but must meet the bus in King
§ PART Vans are
available – must have 6 participating members with one person assigned to drive
the bus - $80 a month – can leave from any designation in Stokes County
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
NCDOT-
Request to Abandon a Portion of SR-1700 –Otis Woods Road from Secondary Road
System
County Manager Bryan
Steen noted the Board had received a request from NCDOT
to abandon a portion (approximately 1637’ of SR 1700- Otis Woods Road from the Secondary
Road System at the August 25th meeting. Manager Steen noted that Mr. Tom New was
present
and wished to address the Board regarding the abandonment.
Mr. Tom New,
spokesperson for the New family (sole property owners , noted the
following:
§ Requested
abandonment of approximately 1637’ of ST 1700-Otis Woods Road from the
Secondary Road System (portion of the road being requested to be abandoned is
at the end and all property along the requested portion belongs to the New
family
§ Appropriate
signatures of all family members have been presented to the County
§ Request that the
NCDOT abandonment request be considered at tonight’s meeting due to the start
of a road construction project on the Otis Woods Road –saving tax dollars
§ Request
abandonment of the right of way for the same portion of the road that NCDOT is
requesting to be removed from the Secondary Road System for privacy and
security reasons
§ Family members and
other property owners are concerned with the rerouting of the road when
construction begins – trees will be cut
The Board discussed the request with Mr. New.
Chairman Inman, with full consent of the
Board, directed the Clerk to place the
item on tonight’s Action Agenda.
Comprehensive
Land Use Plan – Discussion
County Manager Bryan
Steen noted correspondence from the City of King requesting
whether the County would like to participate in a joint Comprehensive
Land Use Plan. The
City of King would like to know the County’s decision by October 16th.
Planning Director
David Sudderth noted the following:
§ Previously spoke
with Planning Director Todd Cox, City of King, regarding the invitation to
participate in a joint Comprehensive Land Use Plan
§ City of King needs
to update their Comprehensive Land Use Plan
§ Some items
presented by the City of King have already been completed by the County such as
the adoption of the NCDOT Comprehensive Transportation Plan
§ Have no issues
with joining the City, but have concerns with the lack of budgeted funding, no
funding allocation in the current 2008/09 budget
§ Planning Board has
not been informed of the request from the City of King and feels that the
Planning Board should be involved
§ There are some
issues that the County would not share the same opinion with municipalities
such as residential developmental, schools, etc.
§ Need for input
from schools, communities, etc.
§ Currently, City of
King is only requesting whether the County is interested in participating in
order to send out RFPs for cost estimates
§ Comprehensive Land
Use Plan is a good plan especially for economic development
§ Comprehensive Land
Use Plan will involve citizen input
§ In North Carolina
for land use planning, once a plan is adopted, the County must follow the plan
§ Comprehensive Land
Use Plan would give the County an overview of the County
§ Comprehensive Land
Use Plan is normally adopted by an Ordinance
Planning Director Sudderth recommended the Board
focus on the items that the
County really wants to accomplish and sees no problems with allowing
the City of King
to include the County in the RFP.
Director Sudderth suggested the Board review the CIP
and discuss items presented from Planning Director Cox.
The Board discussed
the agenda item with Director Sudderth.
The consensus of the Board was to allow the
City of King to include Stokes County in
the RFP process.
Proposed Bids
for Paving
Support Services
Supervisor Danny Stovall presented the following bids that were
opened and read aloud on Monday, September 15th to furnish
labor, materials, and equipment
for repaving of the Governmental Center Complex, E911 Parking Lot,
Danbury Library
Parking Lot, Community Services Bldg Roadway, Moratock Park Parking
Lot, and Walnut
Cove EMS Station Parking Lot:
|
Larco Construction |
$277,146.53
|
|
APAC Atlantic |
$297,473.00
|
|
Triangle Grading & Paving |
$330,000.00
|
|
JC Joyce Trucking & Paving |
$349,115.00
|
|
Turner Asphalt |
$475,005.00
|
Mr. Stovall noted packets were mailed to the following companies with
no response:
·
Eddie’s Patching
·
Hills Paving
·
Stanleyville Paving
·
T & T Paving
·
Hanes Paving
·
AAA Paving
·
Yadkin Valley Paving
The Board discussed
the bids with Mr. Stovall.
The Board had the
following comments:
Commissioner Smith
noted:
§ Need to do more
paving at the Community Services Building to include parking spaces for the
Fire Marshal’s office
Commissioner Lankford noted:
§ Need to find a
solution for the water issues in front of the DSS Building and the Danbury
Library before any repaving is done
§ Any possibility of
NCDOT paving the areas for a lesser price
§ Is this the right
time for paving considering the rising cost of fuel
Vice Chairman Walker noted:
§ Does all the areas
need re-paving now?
§ Need to review the
Greenbox sites to include those if there are any that needs to be repaved
§ Agrees with
Commissioner Lankford – need to locate the water issues before any repaving
Commissioner Carroll noted:
§ Agrees with
Commissioner Lankford – need to locate the water issues before any repaving
§ Agrees with
Commissioner Smith – need for additional parking spaces at the Community
Services Building – preferably spaces being lined
Chairman Inman noted:
§ Cost reflects the
high cost of fuel
§ Projects have been
put off for several years
Mr. Stovall noted that there were probably
several underground springs at the Danbury
Library location and that the RFP did not include locating and
rerouting the springs.
Mr. Stovall noted that
the Board could award the contract and do a change order to
include additional paving at the Community Services Building.
Manager Steen noted
the need for repaving now in order to eliminate having to take
up all the asphalt and start at the beginning.
Manager Steen noted that
Public Buildings could take a primary look at the water issues
and that he would contact engineers for further information about the
underground springs.
Chairman Inman, with
full consent of the Board, requested the Manager have County
staff take a look at the water issues in both parking lots.
Public Works Director
Delehant noted that during a drought season it could be hard to
locate the exact location of underground springs, but that his
department would be happy
to see what they could find out.
Proposed Bids
for Roofing
Support Services Supervisor Danny Stovall
presented the following bids that were
opened and read aloud on Monday, September 15th for
furnishing labor, materials, and
equipment relating to re-roofing the Government Center and E911
Building:
|
CityScape
Roofing |
$57,905.00 |
|
ChemTech
Roof |
$71,603.00 |
|
Triad
Roofing |
$78,834.00 |
|
Roof-Tek |
$88,000.00 |
|
Baker
Roofing |
$93,334.00 |
|
Greensboro
Roofing |
$189,130.00 |
Mr. Stovall noted packets were mailed to the
following companies with no response:
|
AAR Roofing |
|
Allied Roofing |
|
McRae Roofing |
|
Statesville Roofing |
The Board discussed
the agenda item with Mr. Stovall.
Mr. Stovall noted that
these quotes were for replacing the membrane only, metal
roofing was not an option for E911 building due to weight issues.
Mr. Stovall also noted
that he had requested a quote from CityScape Roofing for a
Fifteen-year warranty.
Manager Steen noted
the membrane roofing would be a lighter color, which would
save on utility cost.
Chairman Inman, with
full consent of the Board, requested Mr. Stovall to try to find out
a timetable for the roofing projects, how long, when can they start,
etc.
Proposed Bids
for Financing for Capital Projects
Finance Director Julia
Edwards presented the following proposals for financing for
roofing and paving projects, which were accepted until Friday,
September 12th:
|
Banking
Institution |
Fixed
Rate |
|
|
|
|
|
|
|
Annual
|
|
|
|
|
|
|
Payment |
Interest |
Bank |
Payback |
|
|
|
Amount |
Paid |
Charges |
Amount |
|
BB&T |
3.61% |
$54,440.00 |
$79,420.00 |
$1,100.00 |
$480,520.00 |
|
RBC |
3.58% |
$54,320.00 |
$78,760.00 |
$5,000.00 |
$483,760.00 |
|
NewBridge |
3.99% |
$49,432.77 |
$94,327.00 |
|
$494,327.70 |
|
SunTrust |
4.32% |
$50,105.13 |
$101,051.30 |
$500.00 |
$501,551.30 |
|
|
|
|
|
|
|
|
Amount to be
Financed = $400,000 |
|
|
|
||
Finance Director Edwards noted the following;
§ Packets were
mailed to 3 other banking institutions - Bank of America, First Citizens and
Wachovia with no response
§ Noted the RBC
interest rate is lower that BB& T but has a higher fee ($5,000
§ Would request the
item be moved to the Action Agenda in order to meet the LGC Guidelines
§ Quote is valid for
45 days
§ Ten year payback
Chairman Inman noted the need to include
Southern Community in the future.
The Board discussed the Agenda item with
Director Edwards.
Commissioner Carroll reiterated concerns with
borrowing funding for maintenance
projects.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the item on
today’s Action Agenda.
Selection of
Consultant/Engineer for Planning Grant
County Manager Bryan
Steen noted that the County had recently advertised (RFPs for
engineering services regarding preparation of a Planning Grant for
installation of water and
sewer lines to the Meadows property.
The Planning Grant would provide the County with all
the engineering information needed for applying for Water and Sewer
Grants.
Public Works Director
Mark Delehant presented the following information to the
Board:
§ RFPs were received
from 3 different engineering firms:
·
Cavanaugh and Associates
·
West Consultants
·
Hobbs/Upchurch & Associates
§ Point system was
used to evaluate the proposals for recommending the best engineering firm for
this proposed project
·
Previous engineering experience with the Rural
Center Grant Projects and the success of the project = 25 points (based on
information from the Rural Center
·
Ability to carry out projects on schedule and to
complete the projects as approved by the Rural Center = 25 points (based on information from the Rural Center
·
Experience of the firm’s proposed Project Manager
and project staff on previous Rural Center Projects = 25 points
·
Understanding the County’s needs and responsiveness
of each firm in Requests for Proposals = 20 points
·
Hourly fee schedule (for evaluation purposes only (no
lump sum quotes = 5 points
§ Evaluated passed
track records for each firm regarding securing grants
§ Called and spoke
to references provided by each firm
§ Carefully assessed
information provided by each firm
Director Mark Delehant recommended Hobbs,
Upchurch & Associates, PA for the
Engineer Consultant for preparation of the Planning Grant. Director Delehant noted the
following regarding Hobbs, UpChurch & Associates:
·
Was engineering firm for the County’s initial Sewer
Project
·
Full time grant writer and project leader combined
have 35 years of experience in grant writing
·
Great comments from the Rural Center regarding
working relationship with staff members of Hobbs and Upchurch
·
Hobbs scored 95 with West Consultants scoring 93
and Cavanaugh scoring 85 out of a possible 100
·
In 2007, Hobbs, Upchurch & Associates submitted
14 grants to the Rural Center on behalf of counties, cities, and towns in North
Carolina and received funding for all 14 projects
Manager Steen noted that the engineering firm
that was selected would not receive any
compensation unless the grant is approved and only the amount
authorized by the granting
agency.
The board discussed
the agenda item with Director Delehant.
Commissioner Smith
noted the need to use agencies within the County if possible.
Chairman Inman
directed the Clerk to place the item on the October 13th Action
Agenda.
Appointments
– Stokes County Aging Planning Committee
Chairman Inman
presented the following recommendations from the Stokes County
Aging Planning Committee to serve a one year term beginning in October
2008:
§ Lori Webb, Hospice
of Stokes County
§ James Carlin
§ Lou Charland
§ Vicky East, Walnut
Cove Senior Center
§ Louise Flynt
§ Suzan Garner
§ Susie Grabs
§ Bill Greenwood
§ Ted Griesenbrock
§ Sheriff Mike Joyce
§ Janelle Kent, NC
Cooperative Extension
§ Lynn Martens,
Senior Services
§ Clinard Merritt
§ Jacque Nuckols
§ Jan Spencer,
Social Services
§ Madeline Watkins
§ Dean Burgress,
Area Agency on Aging (Technical Assistance only
Commissioner Smith nominated the following to
serve on the Stokes County
Aging Planning Committee:
§ Lori Webb, Hospice
of Stokes County
§ James Carlin
§ Lou Charland
§ Vicky East, Walnut
Cove Senior Center
§ Lousie Flynt
§ Suzan Garner
§ Susie Grabs
§ Bill Greenwood
§ Ted Griesenbrock
§ Sheriff Mike Joyce
§ Janelle Kent, NC
Cooperative Extension
§ Lynn Martens,
Senior Services
§ Clinard Merritt
§ Jacque Nuckols
§ Jan Spencer,
Social Services
§ Madeline Watkins
§ Dean Burgress,
Area Agency on Aging (Technical Assistance only
Clerk Darlene Bullins noted the vacancies have
been advertised and posted on the
County’s website.
Chairman Inman
directed the Clerk to place the nominations on the October 13th
Agenda.
Third Floor
Renovation Project - Update
County Manager Bryan
Steen noted the following:
§ Third Floor
renovations moving along
§ Recently met with
Environmental Health Specialist Supervisor Leslie Easter and Planning Director
David Sudderth regarding placement on the third floor
of the
Administrative Building looking at current and potential future needs
§ Conclusion has
been reached that it would be better to locate these departments in available
space on the third floor
§ There would be
need to make some minor changes with very little difficulty
§ Departments would
be across the hall from each other
§ Still looking at
ways to make both departments as “User Friendly” as possible with possibly
cross training in order to make sure both departments have coverage during
lunch hours
Manager Steen requested the Board authorize
the County Manager to immediately
approve construction of walls necessary to establish an enclosed office
for each department
head and any other minor changes that will be necessary.
The Board discussed
the item with County Manager Steen.
The Board had no
issues with Manager Steen’s request.
Chairman Inman, with
full consent of the Board, directed the County Manager to
proceed with authorizing the construction changes to place
Environmental Health and
Planning/Zoning on the third floor of the Administrative Building.
The Board discussed
making sure that departments such as Environmental Health
has coverage during the lunch hour so that citizens do not have to wait
until someone returns to
the open the office.
C&D Waste
Disposal for Church Groups
Commissioner Smith,
who requested the item be added to the Agenda, presented the
following
information regarding a request from Mr. Corkey Newsome:
Chairman Inman
requested feedback from Board members.
Commissioner
Lankford noted:
Commissioner
Carroll noted:
Commissioner Smith
noted:
Vice Chairman
Walker noted:
Chairman Inman
noted:
The Board discussed
other options, legal advice from county attorney, and possibly designating
a Stokes County
Clean Up Day.
Manager Steen stated that one option would be for the churches to find
a local
business that would
donate funding to the church to recover the cost of the disposal fee.
Director Delehant noted there could
be some issues with allowing citizens to go to
Winston Salem and
trying to dispose of waste without paying the fee.
Chairman Inman stated that he would
donate the first $50 towards the disposal fee and
challenged others
to donate. Vice Chairman Walker also
agreed to participate with the $50
donation.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Letter of
Support – Veteran’s Community Based Outpatient Clinic (CBOC
County Manager Bryan
Steen presented a draft letter in support of a Veteran’s CBOC in
King.
The Board had no
issues with the draft letter submitted by Manager Steen.
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to approve the letter submitted by Manager Steen
in support of a Veteran’s CBOC in King. Vice Chairman Walker seconded and the
motion
carried unanimously.
NCDOT-
Request to Abandon a Portion of SR-1700 –Otis Woods Road from Secondary Road
System
Chairman Inman entertained a motion.
Commissioner Lankford moved to
abandon a portion of SR-1700 (approximately 1637’
as requested by
NCDOT Otis Woods Road from the Secondary
Road System and to authorize
the County to
proceed with the abandonment of right of way process for the requested portion
of the Otis Woods
Road (approximately 1637’ . Commissioner
Smith seconded and the motion
carried
unanimously.
Proposed Bids
for Financing for Capital Projects
Chairman Inman
entertained a motion.
Commissioner Smith
moved to accept the proposal for financing from BB&T at a
fixed interest rate of 3.61% for a 10-year period for capital projects
and for the county manager
to proceed with the application process with Local Government
Commission. Commissioner
Lankford seconded and the motion carried unanimously.
Closed
Session
Chairman Inman
entertained a motion to enter into closed session for the following:
§
To
consider the initial employment or
appointment of an individual to any office or position, other than a vacancy in
the Board of County Commissioners or any other public body, or to consider the
qualifications, competence, performance, character, and fitness of any public
officer or employee, other than a member of the Board of Commissioners or of
some other public body pursuant to G.S. 143-318.11(6
§ To
consider and take action with respect to the position to be taken by the county
in negotiating the price or other materials terms of an agreement for the
acquisition or lease of real property pursuant to G.S. 143-318.11(a (5
Commissioner Smith moved to enter into closed
session for the following:
§
To
consider the initial employment or
appointment of an individual to any office or position, other than a vacancy in
the Board of County Commissioners or any other public body, or to consider the
qualifications, competence, performance, character, and fitness of any public
officer or employee, other than a member of the Board of Commissioners or of
some other public body pursuant to G.S. 143-318.11(6 .
§ To
consider and take action with respect to the position to be taken by the county
in negotiating the price or other materials terms of an agreement for the
acquisition or lease of real property pursuant to G.S. 143-318.11(a (5
Vice Chairman Walker seconded and the motion
carried unanimously.
The
Board returned to open session of the September 22nd meeting with Chairman
Inman turning the
chair over to Vice Chairman Walker during closed session and exiting the
meeting.
Adjournment
There being no further business to come before
the Board, Vice Chairman Walker
entertained a motion to adjourn the meeting.
Commissioner Lankford moved to adjourn the
meeting. Commissioner Smith seconded
and the motion carried (4-0 with
Chairman Inman absent for the vote.
_________________________
_____________________________
Darlene M.
Bullins J. Leon
Inman
Clerk to the
Board Chairman