STATE OF NORTH CAROLINA                     OFFICE OF THE COMMISSIONERS

                                                                                 STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                       DANBURY, NORTH CAROLINA

                                                                                 SEPTEMBER 22, 2008

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administrative Building  located in Danbury, North Carolina on Monday,

 

September 22, 2008 at 6:00 pm with the following members present:

                                   

                                               

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Public Works Director Mark Delehant

                                           Planning Director David Sudderth

 

                                                                                                                                                                                                           

Chairman J. Leon Inman called the meeting to order and delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

PUBLIC HEARING – PROPOSED 2009 SCHEDULE FOR VALUES FOR REVALUATION

 

            Chairman Inman opened the Public Hearing for the proposed 2009 Schedule for Values

 

for Revaluation.

 

The following spoke during the Public Hearing:

 

Lonnie Bowman

1145 Power House Road

Walnut Cove, NC   27052

 

Mr. Bowman noted the following:

 

 

Mr. Bowman expressed his appreciation to the Board for allowing him to speak.

 

Chairman Inman closed the Public Hearing.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the September 22, 2008

 

Agenda.         

 

            Commissioner Smith requested to add the following to the Discussion Agenda:

 

§  C&D Waste disposal for church groups

 

Manager Bryan Steen requested to add the following to the Agenda:

 

§  Letter of Support for the Veteran’s CBOC

 

Chairman Inman, with full consent of the Board, directed the Clerk to place the

 

C&D Waste disposal for church groups on the Discussion Agenda and the Letter of Support

 

for the Veteran’s CBOC on the Action Agenda.

 

            Commissioner Smith moved to approve the September 22, 2008 Agenda as amended.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Ms. Doris Hill

Stokes County Mental Health Association

 

Ms. Hill introduced the new part time Mental Health Educator, Ms. Jennifer Connolly, which is currently being funded by a $25,000 Glaxo Smith Kline Grant – A Ribbon of Hope.  Ms. Connolly will help to educate citizens regarding mental health programs, establish support groups for families who have children who suffer from mental illness, assist with transportation needs/medication issues, and work closely with the new Stokes County Mental Health Coordinator.   Ms. Hill noted the excellent turnout on Fun Day held recently in King.

Ms. Connelly presented the Board with information regarding the upcoming “Walk to Prevent Suicide” which is scheduled for Sunday, November 2nd from 2:00 to 4:30 pm along with a brief overview of the Mental Health Educator position.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items

 

on the Consent Agenda:

 

Minutes

 

 

Commissioner Carroll noted the following correction:

 

September 8th  - page 7

 

Community Fund Day should read Community Fun Day

 

Emergency Medical Services – Budget Amendment #11

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #11.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease

Amended

 

Emergency Medical Services

 

 

 

100.4370.351

Maintenance & Repairs- Auto

$30,000.00

$1,195.00

$31,195.00

 

           Totals

$30,000.00

 $1,195.00

$31,195.00

           

This budget amendment is justified as follows:

Appropriation of funding received from an insurance claim for repair to an ambulance

 

This will result in a net increase of $1,195.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease  

     Amended

100.3839.850

Insurance Claims

$00.00

$1,195.00

$1,195.00

 

Totals

$00.00

$1,195.00

$1,195.00

 

Animal Control – Budget Amendment #12

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #12.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease

Amended

 

Animal Control

 

 

 

100.4380.352

Equipment-Non Capitalized

$400.00

$6,350.00

$6,750.00

 

Totals

$400.00

$6,350.00

$6,750.00

 

Capital Reserve Fund

 

 

 

201.4380.002

Animal Control

$32,150.00

$(6,350.00

$25,800.00

201.9810.000

Transfer to General Fund

$55,935.00

$6,350.00

$62,285.00

 

           Totals

$88,085.00

 $00.00

$88,085.00

           

 

This budget amendment is justified as follows:

To transfer funds from Capital Reserve Fund to General Fund for resealing the floor at the Animal Shelter.

 

This will result in a net increase of $6,350.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease  

     Amended

100.3982.960

Transfer from Capital Reserve

$55,935.00

$6,350.00

$62,285.00

 

Totals

$55,935.00

$6,350.00

$62,285.00

 

Register of Deeds – Budget Amendment #13

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #13.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease

Amended

 

General Fund

 

 

 

100.9820.960

Transfer to Capital Reserve

$65,000.00

$126.00

$65,126.00

 

Totals

$65,000.00

$126.00

$65,126.00

 

Capital Reserve Fund

 

 

 

201.4180.025

Register of Deeds

$38,611.00

$126.00

$38,737.00

 

           Totals

$38,611.00

 $126.00

$38,737.00

 

This budget amendment is justified as follows:

To appropriate General Fund Balance to the Register of Deeds Technology Fund per

GS 161-11.3.

 

This will result in a net increase of $126.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease  

     Amended

 

General Fund

 

 

 

100.3991.000

Fund Balance

$00.00

$126.00

$126.00

 

Totals

$00.00

$126.00

$126.00

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

$65,000.00

$126.00

$65,126.00

 

 

$65,000.00

$126.00

$65,126.00

 

Tax Administration Report – August 2008

 

Tax Administrator Jake Oakley submitted the following Real and Personal Property

 

Releases (August 2008  which are more than $100 and Real and Personal Property Refund over

 

$100 (August 2008  at the September 8th, with a request for action by the Board of

 

Commissioners at the September 22nd meeting:

 

Real and Personal Property Releases More

 

 

than $100 –August 08- Per NCGS 105-381 (b

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Rhonda Bullins

08A606000651441

250.04

Double billed—was split into

two parcels

John L Hairston

08A699305081842

1007.48

Double billed-was split into two parcels

David Norman

08A598600208029

163.59

House torn down 11-2007

Bobby Brown

00A2000034945

108.11

SWMH gone in 2001-PERS

 

98A1990004554

115.66

SWMH gone in 2001-PERS

 

98A1998050397

115.69

SWMH gone in 2001-PERS

 

98A1998050399

154.31

SWMH gone in 2001-PERS

 

98A1998050398

135.93

SWMH gone in 2001-PERS

 

98A1998050401

211.42

SWMH gone in 2001-PERS

 

98A1998050400

178.66

SWMH gone in 2001-PERS

David Marion

08A599700169339

811.97

Double billed-was split into two parcels

Virginia Swaffer

08A15600823708

126.90

Double billed -duplicate billing

Farm Credit Leasing

08A64699.05

220.66

Business person-double listed

 

          Total

$3,600.42

 

Real and Personal Property Refunds  More

 

 

than $100 –August 08- Per NCGS 105-381 (b

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Jeff Wilhelm

08A690402853*962

94.20

Parcel merged with another tract

 

 

10.21

 

 

     Total

$104.41

 

 

 

Proposed 2009 Holiday Calendar

 

            Clerk to the Board Darlene Bullins submitted the following proposed

 

Holiday Schedule for Calendar Year 2009 for the Board’s consideration:

 

Holiday                                   Day of Week                           Date

New Year’s Day                      Thursday                            January 1, 2009

Martin Luther King, Jr. Day     Monday                              January 19, 2009

Good Friday                            Friday                                  April 10, 2009

Memorial Day                          Monday                               May 25, 2009

Independence Day                   Friday                                  July 3, 2009

Labor Day                               Monday                               September 7, 2009

Veterans Day                           Wednesday                          November 11, 2009

Thanksgiving                           Thursday                             November 26, 2009

            Friday                                  November 27, 2009

Christmas                                 Thursday                             December 24, 2009

                                                Friday                                  December 25, 2009

 

Floating Holiday-(1  day to be used by employees during the calendar year of 2009

upon approval of supervisor.  Can’t be carried over to calendar year 2010.

 

State Employees Credit Union Lease – Renewal – ATM Site

 

            Manager Bryan Steen submitted a request from the State Employees’ Credit

 

Union to exercise another one-year renewal (01-01-2009/12-31-2009  option for the ATM

 

site located on the Governmental Complex according to the original lease agreement.

 

Revised Policy for Fire Marshal’s Office – Fire Suppression Personnel

 

Fire Marshal Frankie Burcham submitted the following Revised Policy for Fire

 

Marshal’s Office – Fire Suppression Personnel at the September 8th, with a request for action

 

by the Board of Commissioners at the September 22nd meeting:

 

Fire Suppression Personnel

Policy for the Stokes County

Fire Marshal’s Office

 

Work Schedule

Normal work hours will be Monday-Friday from 8:30 to 5:00 with 1 hour for lunch unless called for service.  If services are needed or scheduled for weekends, staff shall receive comp-time before working outside normal duty hours that is equal to the time required for the desired service.

 

 

 

 

Emergency Comp Time

If fire service personnel has been assigned to an emergency call and needs to work past the end of normal duty hours, they will be given comp time according to county policy and Fair Labor Standards Act.

 

Supervisor - Stokes County Fire Marshal

 

Staff - Assistant Fire Marshal and Fire Inspector

 

On-Call Schedule

The Fire Marshal’s Office will rotate on-call time each week.  Starting Friday morning of every week at 8:30am.  The on call person will be responsible for answering calls for service (investigations  after hours to limit the number of comp hour’s personnel receive.  Only one person from the office should respond unless the emergency situation requires more.  Most situations can be handled by phone but investigations may dictate otherwise.  The final decision will be at the discretion of the Fire Marshal.

 

Scope of Duties

Provide manpower assistance to fire districts in Stokes County with Fire Suppression activities, emergency response to motor vehicle accidents, conduct fire inspections, conduct public education programs, and assist with emergency management when requested by EMS/Sheriff’s Office/Fire Marshal.  Also respond to grass and or wood fires, haz-mat incidents, searches, fire alarms with sprinkler activations and assist on medical calls if in that department’s district and the department has no response from volunteers.

 

Area of Response

Fire Suppression Personnel will be assigned to each side of the county.  East and West.  Only one apparatus will respond in each district unless a confirmed structure fire is dispatched.  If a structure fire is dispatched only the apparatus in home territory will respond emergency traffic.  The second apparatus will respond routine without delay unless a fire department officer request different or the first fire marshal’s apparatus request different.  Each emergency situation is different and sound judgment must be used.  Response for both apparatus will be at the discretion of the Fire Marshal.

 

Calls for Service

Fire suppression personnel will only respond to calls assigned by the Stokes County Communications Center or the Fire Marshal.

Personnel will check in and out of service at all times with communications similar to EMS and Sheriff’s Department in their assigned areas.

 

Vehicle Station Assignments

Vehicles will be stationed inside the county at all times.  All vehicle station assignments will be approved by the Fire Marshal and the County Manager.  No out of county travel is allowed unless prior approval from the Fire Marshal and the County Manager.

 

 

Commissioner Lankford moved to approve the Consent Agenda as amended.

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Update – Manager and Board of Commissioners

       

            County Manager Bryan Steen noted the following:

 

§  Third floor renovations moving along very well

 

Commissioner Smith noted the following:

 

§  Regional Tourism Initiative - First round of interviewing for an Executive Director was held on Friday with top two candidates to be interviewed again within the next week

§  Trying to fill the director’s position by November 1st

§  Website will be active after director is in place

 

Chairman Inman noted the following:

 

§  PART – Transportation to start October 13th in King – Bus will pick up individuals at the Old Bojangles

§  Individuals can ride to Winston Salem for $50 a month or $5 a day – individuals can live anywhere in Stokes County, but must meet the bus in King

§  PART Vans are available – must have 6 participating members with one person assigned to drive the bus - $80 a month – can leave from any designation in Stokes County

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

NCDOT- Request to Abandon a Portion of SR-1700 –Otis Woods Road from Secondary Road System

 

            County Manager Bryan Steen noted the Board had received a request from NCDOT

 

to abandon a portion (approximately 1637’  of SR 1700- Otis Woods Road from the Secondary

 

Road System at the August 25th meeting.  Manager Steen noted that Mr. Tom New was present

 

and wished to address the Board regarding the abandonment.

 

            Mr. Tom New, spokesperson for the New family (sole property owners , noted the

 

following:

 

§  Requested abandonment of approximately 1637’ of ST 1700-Otis Woods Road from the Secondary Road System (portion of the road being requested to be abandoned is at the end and all property along the requested portion belongs to the New family

§  Appropriate signatures of all family members have been presented to the County

§  Request that the NCDOT abandonment request be considered at tonight’s meeting due to the start of a road construction project on the Otis Woods Road –saving tax dollars

§  Request abandonment of the right of way for the same portion of the road that NCDOT is requesting to be removed from the Secondary Road System for privacy and security reasons

§  Family members and other property owners are concerned with the rerouting of the road when construction begins – trees will be cut

 

The Board discussed the request with Mr. New.

 

Chairman Inman, with full consent of the Board, directed the Clerk to place the

 

item on tonight’s Action Agenda.

 

Comprehensive Land Use Plan – Discussion

 

            County Manager Bryan Steen noted correspondence from the City of King requesting

 

whether the County would like to participate in a joint Comprehensive Land Use Plan.  The

 

City of King would like to know the County’s decision by October 16th.

 

            Planning Director David Sudderth noted the following:

 

§  Previously spoke with Planning Director Todd Cox, City of King, regarding the invitation to participate in a joint Comprehensive Land Use Plan

§  City of King needs to update their Comprehensive Land Use Plan

§  Some items presented by the City of King have already been completed by the County such as the adoption of the NCDOT Comprehensive Transportation Plan

§  Have no issues with joining the City, but have concerns with the lack of budgeted funding, no funding allocation in the current 2008/09 budget

§  Planning Board has not been informed of the request from the City of King and feels that the Planning Board should be involved

§  There are some issues that the County would not share the same opinion with municipalities such as residential developmental, schools, etc.

§  Need for input from schools, communities, etc.

§  Currently, City of King is only requesting whether the County is interested in participating in order to send out RFPs for cost estimates

§  Comprehensive Land Use Plan is a good plan especially for economic development

§  Comprehensive Land Use Plan will involve citizen input

§  In North Carolina for land use planning, once a plan is adopted, the County must follow the plan

§  Comprehensive Land Use Plan would give the County an overview of the County

§  Comprehensive Land Use Plan is normally adopted by an Ordinance

 

Planning Director Sudderth recommended the Board focus on the items that the

 

County really wants to accomplish and sees no problems with allowing the City of King

 

to include the County in the RFP.  Director Sudderth suggested the Board review the CIP

 

and discuss items presented from Planning Director Cox.

 

            The Board discussed the agenda item with Director Sudderth.

 

The consensus of the Board was to allow the City of King to include Stokes County in

 

the RFP process.

 

Proposed Bids for Paving

 

            Support Services Supervisor Danny Stovall presented the following bids that were

 

opened and read aloud on Monday, September 15th to furnish labor, materials, and equipment

 

for repaving of the Governmental Center Complex, E911 Parking Lot, Danbury Library

 

Parking Lot, Community Services Bldg Roadway, Moratock Park Parking Lot, and Walnut

 

Cove EMS Station Parking Lot:

Larco Construction

$277,146.53

APAC Atlantic

$297,473.00

Triangle Grading & Paving

$330,000.00

JC Joyce Trucking & Paving

$349,115.00

Turner Asphalt

$475,005.00

                       

                                               

                       

           

 

 

Mr. Stovall noted packets were mailed to the following companies with no response:

 

·         Eddie’s Patching

·         Hills Paving

·         Stanleyville Paving

·         T & T Paving

·         Hanes Paving

·         AAA Paving

·         Yadkin Valley Paving

 

            The Board discussed the bids with Mr. Stovall.

 

            The Board had the following comments:

 

            Commissioner Smith noted:

§  Need to do more paving at the Community Services Building to include parking spaces for the Fire Marshal’s office

Commissioner Lankford noted:

§  Need to find a solution for the water issues in front of the DSS Building and the Danbury Library before any repaving is done

§  Any possibility of NCDOT paving the areas for a lesser price

§  Is this the right time for paving considering the rising cost of fuel

Vice Chairman Walker noted:

§  Does all the areas need re-paving now?

§  Need to review the Greenbox sites to include those if there are any that needs to be repaved

§  Agrees with Commissioner Lankford – need to locate the water issues before any repaving

Commissioner Carroll noted:

§  Agrees with Commissioner Lankford – need to locate the water issues before any repaving

§  Agrees with Commissioner Smith – need for additional parking spaces at the Community Services Building – preferably spaces being lined

Chairman Inman noted:

§  Cost reflects the high cost of fuel

§  Projects have been put off for several years

 

Mr. Stovall noted that there were probably several underground springs at the Danbury

 

Library location and that the RFP did not include locating and rerouting the springs.        

 

            Mr. Stovall noted that the Board could award the contract and do a change order to

 

include additional paving at the Community Services Building.

 

            Manager Steen noted the need for repaving now in order to eliminate having to take

 

up all the asphalt and start at the beginning.

 

            Manager Steen noted that Public Buildings could take a primary look at the water issues

 

and that he would contact engineers for further information about the underground springs.

 

            Chairman Inman, with full consent of the Board, requested the Manager have County

 

staff take a look at the water issues in both parking lots.

 

            Public Works Director Delehant noted that during a drought season it could be hard to

 

locate the exact location of underground springs, but that his department would be happy

 

to see what they could find out.

 

Proposed Bids for Roofing

 

Support Services Supervisor Danny Stovall presented the following bids that were

 

opened and read aloud on Monday, September 15th for furnishing labor, materials, and

 

equipment relating to re-roofing the Government Center and E911 Building:

 

CityScape Roofing

$57,905.00

ChemTech Roof

$71,603.00

Triad Roofing

$78,834.00

Roof-Tek

$88,000.00

Baker Roofing

$93,334.00

Greensboro Roofing

$189,130.00

 

Mr. Stovall noted packets were mailed to the following companies with no response:

                                               

AAR Roofing

Allied Roofing

McRae Roofing

Statesville Roofing

                                                           

 

 

 

 

 

            The Board discussed the agenda item with Mr. Stovall.

 

            Mr. Stovall noted that these quotes were for replacing the membrane only, metal

 

roofing was not an option for E911 building due to weight issues.

 

            Mr. Stovall also noted that he had requested a quote from CityScape Roofing for a

 

Fifteen-year warranty.

 

            Manager Steen noted the membrane roofing would be a lighter color, which would

 

save on utility cost.

 

            Chairman Inman, with full consent of the Board, requested Mr. Stovall to try to find out

 

a timetable for the roofing projects, how long, when can they start, etc.

 

Proposed Bids for Financing for Capital Projects

 

            Finance Director Julia Edwards presented the following proposals for financing for

 

roofing and paving projects, which were accepted until Friday, September 12th:

 

Banking Institution

Fixed Rate

 

 

 

 

 

Annual

 

 

 

 

 

Payment

Interest

Bank

Payback

 

 

Amount

Paid

Charges

Amount

BB&T

3.61%

$54,440.00

$79,420.00

$1,100.00

$480,520.00

RBC

3.58%

$54,320.00

$78,760.00

$5,000.00

$483,760.00

NewBridge

3.99%

$49,432.77

$94,327.00

 

$494,327.70

SunTrust

4.32%

$50,105.13

$101,051.30

$500.00

$501,551.30

 

 

 

 

 

 

Amount to be Financed = $400,000

 

 

 

           

Finance Director Edwards noted the following;

 

§  Packets were mailed to 3 other banking institutions - Bank of America, First Citizens and Wachovia with no response

§  Noted the RBC interest rate is lower that BB& T but has a higher fee ($5,000

§  Would request the item be moved to the Action Agenda in order to meet the LGC Guidelines

§  Quote is valid for 45 days

§  Ten year payback

 

Chairman Inman noted the need to include Southern Community in the future.

 

The Board discussed the Agenda item with Director Edwards.

 

Commissioner Carroll reiterated concerns with borrowing funding for maintenance

 

projects.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the item on

 

today’s Action Agenda.

 

 

 

Selection of Consultant/Engineer for Planning Grant

 

            County Manager Bryan Steen noted that the County had recently advertised (RFPs  for

 

engineering services regarding preparation of a Planning Grant for installation of water and

 

sewer lines to the Meadows property.  The Planning Grant would provide the County with all

 

the engineering information needed for applying for Water and Sewer Grants.

 

            Public Works Director Mark Delehant presented the following information to the

 

Board:

 

§  RFPs were received from 3 different engineering firms:

·         Cavanaugh and Associates

·         West Consultants

·          Hobbs/Upchurch & Associates

§  Point system was used to evaluate the proposals for recommending the best engineering firm for this proposed project

·         Previous engineering experience with the Rural Center Grant Projects and the success of the project = 25 points (based on information from the Rural Center

·         Ability to carry out projects on schedule and to complete the projects as approved by the Rural Center = 25 points  (based on information from the Rural Center

·         Experience of the firm’s proposed Project Manager and project staff on previous Rural Center Projects = 25 points

·         Understanding the County’s needs and responsiveness of each firm in Requests for Proposals = 20 points

·         Hourly fee schedule (for evaluation purposes only (no lump sum quotes  = 5 points

§  Evaluated passed track records for each firm regarding securing grants

§  Called and spoke to references provided by each firm

§  Carefully assessed information provided by each firm

 

Director Mark Delehant recommended Hobbs, Upchurch & Associates, PA for the

 

Engineer Consultant for preparation of the Planning Grant.  Director Delehant noted the

 

following regarding Hobbs, UpChurch & Associates:

 

·         Was engineering firm for the County’s initial Sewer Project 

·         Full time grant writer and project leader combined have 35 years of experience in grant writing

·         Great comments from the Rural Center regarding working relationship with staff members of Hobbs and Upchurch

·         Hobbs scored 95 with West Consultants scoring 93 and Cavanaugh scoring 85 out of a possible 100

·         In 2007, Hobbs, Upchurch & Associates submitted 14 grants to the Rural Center on behalf of counties, cities, and towns in North Carolina and received funding for all 14 projects

 

Manager Steen noted that the engineering firm that was selected would not receive any

 

compensation unless the grant is approved and only the amount authorized by the granting

 

agency.

 

            The board discussed the agenda item with Director Delehant.

 

            Commissioner Smith noted the need to use agencies within the County if possible.

 

            Chairman Inman directed the Clerk to place the item on the October 13th Action

 

Agenda.

 

Appointments – Stokes County Aging Planning Committee

 

            Chairman Inman presented the following recommendations from the Stokes County

 

Aging Planning Committee to serve a one year term beginning in October 2008:

 

§  Lori Webb, Hospice of Stokes County

§  James Carlin

§  Lou Charland

§  Vicky East, Walnut Cove Senior Center

§  Louise Flynt

§  Suzan Garner

§  Susie Grabs

§  Bill Greenwood

§  Ted Griesenbrock

§  Sheriff Mike Joyce

§  Janelle Kent, NC Cooperative Extension

§  Lynn Martens, Senior Services

§  Clinard Merritt

§  Jacque Nuckols

§  Jan Spencer, Social Services

§  Madeline Watkins

§  Dean Burgress, Area Agency on Aging (Technical Assistance only  

 

Commissioner Smith nominated the following to serve on the Stokes County

 

Aging Planning Committee:

 

§  Lori Webb, Hospice of Stokes County

§  James Carlin

§  Lou Charland

§  Vicky East, Walnut Cove Senior Center

§  Lousie Flynt

§  Suzan Garner

§  Susie Grabs

§  Bill Greenwood

§  Ted Griesenbrock

§  Sheriff Mike Joyce

§  Janelle Kent, NC Cooperative Extension

§  Lynn Martens, Senior Services

§  Clinard Merritt

§  Jacque Nuckols

§  Jan Spencer, Social Services

§  Madeline Watkins

§  Dean Burgress, Area Agency on Aging (Technical Assistance only  

           

Clerk Darlene Bullins noted the vacancies have been advertised and posted on the

 

County’s website.

 

            Chairman Inman directed the Clerk to place the nominations on the October 13th

 

Agenda.

 

Third Floor Renovation Project - Update

 

            County Manager Bryan Steen noted the following:

 

§  Third Floor renovations moving along

§  Recently met with Environmental Health Specialist Supervisor Leslie Easter and Planning Director David Sudderth regarding placement on the third floor

of the Administrative Building looking at current and potential future needs

§  Conclusion has been reached that it would be better to locate these departments in available space on the third floor

§  There would be need to make some minor changes with very little difficulty

§  Departments would be across the hall from each other

§  Still looking at ways to make both departments as “User Friendly” as possible with possibly cross training in order to make sure both departments have coverage during lunch hours

 

Manager Steen requested the Board authorize the County Manager to immediately

 

approve construction of walls necessary to establish an enclosed office for each department

 

head and any other minor changes that will be necessary.

 

            The Board discussed the item with County Manager Steen.

 

            The Board had no issues with Manager Steen’s request.

 

            Chairman Inman, with full consent of the Board, directed the County Manager to

 

proceed with authorizing the construction changes to place Environmental Health and

 

Planning/Zoning on the third floor of the Administrative Building.

 

            The Board discussed making sure that departments such as Environmental Health

 

has coverage during the lunch hour so that citizens do not have to wait until someone returns to

 

the open the office.

 

C&D Waste Disposal for Church Groups

 

            Commissioner Smith, who requested the item be added to the Agenda, presented the

 

following information regarding a request from Mr. Corkey Newsome:

 

 

Chairman Inman requested feedback from Board members.

 

Commissioner Lankford noted:

 

 

 

Commissioner Carroll noted:

 

 

Commissioner Smith noted:

 

 

Vice Chairman Walker noted:

 

 

Chairman Inman noted:

 

 

The Board discussed other options, legal advice from county attorney, and possibly designating

 

a Stokes County Clean Up Day.

 

            Manager Steen stated that one option would be for the churches to find a local

 

business that would donate funding to the church to recover the cost of the disposal fee.

 

            Director Delehant noted there could be some issues with allowing citizens to go to

 

Winston Salem and trying to dispose of waste without paying the fee.

 

            Chairman Inman stated that he would donate the first $50 towards the disposal fee and

 

challenged others to donate.  Vice Chairman Walker also agreed to participate with the $50

 

donation.

 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Letter of Support – Veteran’s Community Based Outpatient Clinic (CBOC

 

            County Manager Bryan Steen presented a draft letter in support of a Veteran’s CBOC in

 

King.

            The Board had no issues with the draft letter submitted by Manager Steen.

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to approve the letter submitted by Manager Steen

 

in support of a Veteran’s CBOC in King.    Vice Chairman Walker seconded and the motion

 

carried unanimously.

 

NCDOT- Request to Abandon a Portion of SR-1700 –Otis Woods Road from Secondary Road System

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to abandon a portion of SR-1700 (approximately 1637’

 

as requested by NCDOT  Otis Woods Road from the Secondary Road System and to authorize

 

the County to proceed with the abandonment of right of way process for the requested portion

 

of the Otis Woods Road (approximately 1637’ .  Commissioner Smith seconded and the motion

 

carried unanimously.

 

Proposed Bids for Financing for Capital Projects

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to accept the proposal for financing from BB&T at a

 

fixed interest rate of 3.61% for a 10-year period for capital projects and for the county manager

 

to proceed with the application process with Local Government Commission.  Commissioner

 

Lankford seconded and the motion carried unanimously.

 

 

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

§  To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6

 

§  To consider and take action with respect to the position to be taken by the county in negotiating the price or other materials terms of an agreement for the acquisition or lease of real property pursuant to G.S. 143-318.11(a (5

 

Commissioner Smith moved to enter into closed session for the following:

 

§  To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6 .

 

§  To consider and take action with respect to the position to be taken by the county in negotiating the price or other materials terms of an agreement for the acquisition or lease of real property pursuant to G.S. 143-318.11(a (5

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 The Board returned to open session of the September 22nd meeting with Chairman

 

Inman turning the chair over to Vice Chairman Walker during closed session and exiting the

 

meeting.

 

 

 

 

Adjournment

 

There being no further business to come before the Board, Vice Chairman Walker

 

entertained a motion to adjourn the meeting.

 

 

Commissioner Lankford moved to adjourn the meeting.  Commissioner Smith seconded

 

and the motion carried (4-0  with Chairman Inman absent for the vote.

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman