STATE OF NORTH CAROLINA                     OFFICE OF THE COMMISSIONERS

                                                                                 STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                       DANBURY, NORTH CAROLINA

                                                                                 SEPTEMBER 8, 2008

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administrative Building  located in Danbury, North Carolina on Monday,

 

September 8, 2008 at 1:30 pm with the following members present:

                                   

                                               

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Public Works Director Mark Delehant

                                                Tax Administrator Jake Oakley

                                                Fire Marshal Frankie Burcham

                                                Captain Mike Marshall – Sheriff’s Department                                                                                                                                                                                                         

Chairman J. Leon Inman called the meeting to order.

 

Commissioner Ernest Lankford delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the September 8, 2008

 

Agenda.         

 

            Commissioner Lankford moved to approve the September 8, 2008 Agenda as presented.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items

 

on the Consent Agenda:

 

Minutes

 

 

Sheriff’s Department – Budget Amendment #8

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #8.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease

Amended

 

Sheriff’s Department

 

 

 

100.4310.260

Departmental Supplies

$23,040.00

$764.00

$23,804.00

100.4310.511

Equipment-Non-Capital

     $19,538.00

 30.00

$19,568.00

 

           Totals

$42,578.00

 $794.00

$43,372.00

           

This budget amendment is justified as follows:

Utilizing the Sheriff’s Judgment Funds and State Fines & Forfeitures instead placing a burden on the General Fund to purchase the following:  3 hand scanners/antennas, 100 re-chargeable AA batteries, 3 re-chargeable battery chargers, 10 6-volt 5-cell Nicad batteries for Maglite flashlights, Spectra USB Headset

 

This will result in a net increase of $794.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease  

     Amended

100.3431.415

Sheriff-Judgments

$8,000.00

$764.00

$8,764.00

100.3301.413

State Fines/Forfeitures

$5,747.00

$30.00

$5,777.00

 

Totals

$13,747.00

$794.00

$14,541.00

 

Emergency Management – Budget Amendment #9

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #9.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease

Amended

 

Emergency Management

 

 

 

100.4330.511

Equipment-Non Capitalized

$00.00

$5,315.00

$5,315.00

 

           Totals

$00.00

 $5,315.00

$5,315.00

           

 

This budget amendment is justified as follows:

To appropriate funding from the Emergency Management Performance Grant to purchase a used RV to be used as a Mobile Command Vehicle.

 

This will result in a net increase of $5,315.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease  

     Amended

100.3301.262

Emergency Management

$20,500.00

$5,315.00

$25,815.00

 

Totals

$20,500.00

$5,315.00

$25,815.00

 

District Resource Center – Budget Amendment #10

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #10.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease

Amended

 

District Resource Center

 

 

 

100.4321.260

Departmental Supplies

$1,440.00

$1,519.00

$2,959.00

100.4321.350

Main. & Repairs -Equipment

$00.00

$538.00

$538.00

 

           Totals

$1,440.00

 $2,057.00

$3,497.00

 

This budget amendment is justified as follows:

To appropriate additional funding from the Criminal Justice Partnership Program for copier maintenance and supplies.

 

This will result in a net increase of $2,057.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease  

     Amended

100.3301.363

CCJP

$73,048.00

$2,057.00

$75,105.00

 

Totals

$73,048.00

$2,057.00

$75,105.00

 

Proposed Resolution – Retiring Officer – Sheriff’s Department

 

            Support Services Supervisor Danny Stovall submitted the following proposed

 

Resolution Authorizing the Sale of County Issued Service Side Arm (NCGS 20-187.2.A

 

to Narcotics Detective Sergeant Randy Joyce who will be retiring October 1, 2008:

 

Resolution authorizing sale of County issued service side arm:

(North Carolina General Statute 20-187.2.A

 

WHEREAS, Detective Sergeant Narcotics, Randy Joyce is retiring from the Stokes County Sheriff’s Department on September 30, 2008; and

 

WHEREAS, Detective Sergeant Narcotics, Randy Joyce has been a dedicated law enforcement officer to the citizens of Stokes County from April 27, 1990 through September 30, 2008, and

 

WHEREAS, North Carolina General Statute 20-187.2 (a , permits Stokes County to donate the badge worn at no cost, and to the sell service issued side arm to retiring law enforcement officers, at a price determined by the Board of Commissioners; and

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Sheriff of Stokes County is authorized to present to Detective Sergeant Narcotics, Randy Joyce his Stokes County Sheriff’s Department issued badge at no cost.

 

  1. The Sheriff of Stokes County is also authorized to sell a Beretta 96, 40-caliber pistol, serial number BE321846 at a set price of $1.00 to Detective Sergeant Narcotics, Randy Joyce after securing a permit as required by North Carolina General Statute 14-402 or 14-409.                 

                        

Adopted this the 8th day of September 2008. 

 

____________________________                              _____________________________

J. Leon Inman- Chairman                                              Jimmy Walker – Vice Chairman

____________________________                              _____________________________

Ron Carroll - Commissioner                                         Ernest Lankford - Commissioner     

 

____________________________                             

Stanley Smith - Commissioner

 

Attest

________________________________

Darlene Bullins – Clerk to the Board

 

            Support Services Supervisor Stovall requested the Board’s approval.

 

Proposed Resolution – Stokes County Big Sweep 2008 Day

 

            Soil Conservation Technician Sara Jo Durham submitted the following proposed

 

Resolution Declaring October 4, 2008 as Stokes County –Big Sweep Day:

 

A RESOLUTION OF BOARD OF COMMISSIONERS

OF STOKES COUNTY

DECLARING OCTOBER 4, 2008 AS

STOKES COUNTY N.C.  BIG SWEEP 2008 DAY

 

WHEREAS, water is basic and essential need for all life; and,

 

WHEREAS, Stokes County is rich in natural resources and beauty, and

 

WHEREAS, trash fouls our waterways as well as our landscapes, and,

 

WHEREAS, every citizen should contribute to keeping our environment clean and healthy by working together to preserve clean water and the natural beauty of our surroundings; and,

 

WHEREAS, N.C. Big Sweep is a statewide community effort to retrieve trash from North Carolina’s waterways and landscapes,

 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the County of Stokes, does hereby declare OCTOBER 4, 2008 as STOKES COUNTY BIG SWEEP 2008 DAY, and does further hereby urge every citizen to do his or her part to restore the beauty and function of our streams by volunteering to participate in the N.C. BIG SWEEP event.

 

Adopted this 8th day of September 2008.                            

 

_____________________________                          ______________________________

J. Leon Inman- Chairman                                       Jimmy Walker – Vice Chairman

____________________________                             _____________________________

Ron Carroll - Commissioner                                    Ernest Lankford - Commissioner  

 

____________________________                             

Stanley Smith - Commissioner

 

Attest:

________________________________

Darlene M. Bullins – Clerk to the Board

 

            Soil Conservation Technician Durham requested the Board’s approval.

 

            Commissioner Lankford moved to approve the Consent Agenda as submitted.

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

CenterPoint – Quarterly Review

 

            CenterPoint CEO Betty Taylor, introduced CenterPoint Director Rhonda Outlaw,

 

Community and Provider Operations, who discussed the following Quarterly Report:

 

§  Access – Connecting with Help

·         Prompt Access – 91% of calls answered within 30 seconds

·         Assessment of Need

Emergency (care in 2 hours  -916 calls

Urgent (care in 48 hours  – 291 calls

Routine (care in 14 days  – 2,457 calls

·         Prompt Availability of Care

Walk in capacity for same day mental health and substance abuse services

 

§  Persons Served – State Funded (Stokes County 4th Quarter

·         Total consumers served:  662 (unduplicated count

 624 Adults

                                     38 Child/Adolescent

·         Service Areas

Mental Health = 59%

Substance Abuse = 4%

Developmental Disabilities = 8%

Dual Diagnosis = 28%

To be determined = less 1%

§  Community Outreach

·         Public Awareness and Marketing

Community Roundtable

Community Forum

Legislative Meetings

Key Media messages developed by CFAC

Community Fun Day in Stokes County

Provider Survey

§  Consumer and Family Advisory Committee (CFAC

§  Financial Overview

·         Expended 99.72% of Unit Cost Reimbursement state dollar allocation for FY 08

·         FY 08 Revenue Less Expenses $(1,164,507

Additional Funds Awarded

·         $750,000 for FY 08 – Crisis Pilot Allocation

$1.5 million for FY 09

·         $121, 840 – Honor the Legacy/Safe & Drug-Free Schools Grant

·         $69,259 - Patient Assistance Program

$246,755 for FY08

·         $100,000 = SPF-SIG Substance Abuse Prevention Grant

§  Impacting the Need for Inpatient Care

·         Services

Mobile Crisis Management Team operated y Forsyth Memorial Hospital

Respite availability to avoid crisis

Walk-in same day care for MH and SA
Transitional housing with supports

Crisis Intervention Team training for law enforcement

Adult acute care beds in community

·         Results

35% reduction in state hospital admissions

25% reduction in state hospital bed day utilization

§  Upcoming Fiscal Year 2009

·         Awarded funding under recent legislation for the following:

Expand Mobile Crisis Management Team to the region

Establish a Walk In Crisis/Aftercare Team

Implement telepsychiatry in rural areas

·         Additional funding for Stokes County

$100,000 for Substance Abuse Prevention (SPF-SIG Grant

·         Selected to participate with UNC-Duke Gillings Innovation Lab for Mental Health System Improvement

·         Achieve National Accreditation and Support Providers’ Accreditation

·         Take advantage of opportunities created by new legislation, new Governor and new DHHS leadership

 

CEO Taylor noted the following:

 

·         State Funding Allocation:

Ø  Up to $190,000 additional funding for the expansion Mobile Crisis Unit Team from the State

Ø  Up to $200,000 + for a team who will provide walk-in capacity for same-day mental health and substance abuse services

·         No reduction in allocation for service dollars from the state

·         Final funding allocation should be available within the next 6-7 weeks

·         Feels that Stokes County has a strong foundation in the providers that serve Stokes County citizens

·         Mental Health Coordinator’s position is going well.   Recent meeting held to start tracking statistics to provide LME with valuable information regarding the needs of the County

 

Chairman Inman noted the need to have an update regarding the Mental Health

 

Coordinator’s position at a future Board meeting.

 

            Vice Chairman Walker noted that there were still citizens who could not access the

 

System.  CEO Taylor noted the need to continue to advertise the services provided by

 

CenterPoint along with a telephone number and that the Mental Health Coordinator will also be

 

providing that information to those in need.

 

CEO Taylor noted the Legislative meetings have been very helpful, it has brought

 

awareness to mental health issues and also is bringing a team approach to mental health

 

services.

 

            The Board discussed the quarterly review with CEO Taylor and Ms. Outlaw.

 

CEO Taylor noted the need for additional members for Stokes County’s Consumer and

 

Family Advisory Committee. (CFAC    CFAC is doing very well in Stokes County.

            Chairman Inman noted Stokes County could place the notice for CFAC members on the

 

County’s website.

 

            Chairman Inman, on behalf of Stokes County, expressed appreciation to CEO

 

Taylor and Ms. Outlaw for their presentation.

 

Update – Manager and Board of Commissioners

       

            County Manager Bryan Steen noted the following:

 

§  Proposed Bids for financing of Capital Projects will be on the September 22nd Agenda – action will need to be taken on September 22nd in order to meet LGC’s schedule

§  Proposals for engineering services for development of a planning grant application for infrastructure to the Meadows Site will be on the September 22nd Agenda

 

Chairman Inman noted the following:

 

·         County should consider holding off on financing due to the Government’s bail out of Freddy Mac and Fannie May

·         30 year fixed interest rates are predicted to drop to 5.5% which will impact other rates

·         PART held a public information meeting last Wednesday at the King Public Library regarding public transportation

·         PART transportation in Stokes County is predicted to start in mid October

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Vehicle Purchase – Bids – Sheriff’s Department

 

            Support Services Supervisor Danny Stovall presented the following bids received for

 

the purchase of Sheriff Department’s vehicles:

 

Vendor

Model

 

Bid

 

Notes

Capital Ford

2009 Ford Crown Vic

 

 $22,500.00

 

60 day delivery

Cross Roads Ford

2008 Ford Crown Vic

 

 $22,618.75

 

 

In stock

 

Bobby Jones Ford

2009 Ford Crown Vic

 

$22,764.32

 

 

 

Scenic Motors

 

2009 Ford Crown Vic

 

 

$22,878.32

 

 

 

 

 

 

 

 

Scenic Motors

2009 Ford Fusion "V6"

 

 $18,654.24

 

30-60 delivery

Bobby Jones Ford

2009 Ford Fusion "V6"

 

 $18,854.24

 

 

Cross Roads Ford

2008 Ford Taurus "V6"

 

 $19,482.24

 

 

 

Mr. Stovall noted that bid specs were also sent to Parkway Ford and Foothill Ford

 

Dealerships with no response and state contract prices have not been released yet, usually

 

are released around mid October.  Mr. Stovall also noted that state contract prices for Crown

 

Vics will probably be between $22,000 to $22, 500 and the Sheriff’s Department is in desperate

 

need for a vehicle (Fusion  for the new Detective position.

 

            County Manager Bryan Steen noted that Vehicle Maintenance Supervisor Elwood

 

Mabe had stated that the vehicles being replaced had high mileage (170,000+ miles  and were

 

beginning to have increased maintenance issues.  Sheriff Joyce had stated that he needed a

 

vehicle for the new Detective position.

 

            Vice Chairman Walker requested delivery time of vehicles.  Mr. Stovall noted that

 

the quicker the order is placed, the sooner the vehicle will arrive, waiting on state contract

 

pricing would probably delay the arrival of vehicles approximately 60-90 days.

 

            Commissioner Lankford stated that he preferred to wait for state contract pricing for the

 

Crown Vics, but had no problem with ordering the one vehicle for the Detective position.

 

            Commissioner Smith, Commissioner Carroll, and Vice Chairman Walker had no issues

 

with waiting for state contract pricing for Crown Vics and purchasing the one vehicle for the

 

Detective position.

 

            Chairman Inman agreed with waiting for state contract pricing for Crown Vics and

 

ordering the Detective’s vehicle.

 

            The Board unanimously agreed to wait for state contract pricing for Crown Vics

 

and to purchase the one vehicle for the Detective position.

 

            Chairman Inman directed the Clerk to place the item to purchase a vehicle for the

 

Sheriff Department’s new Detective position on today’s Action Agenda.


            Tax Administration Report – August 2008

 

Tax Administrator Jake Oakley presented the following informational data:

 

Fiscal Year 2008-09

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(19,053,616.00

$6,347,254.09

 

$12,706,361.91

 

 

 

 

 

Prior Taxes 1991-2007 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$       700,000.00

$     186,772.68

 

$   513,227.32

EMS Collections

 

 

 

 

Total Collected (08-01/08-31-08

$           8,481.75

 

 

 

Total Collected (7-01-08/6-30-09

$         15,975.84

 

 

 

Delinquent accounts received from EMS (8-01/8-31, 2008  = 0

 

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

08-01-08/08-31-08

58

$1,308,827.00

$ 10,537.26

 

 

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

08-01-08/08-31-08

1

$1,411,808.00

#9,388.53

 

Motor Vehicle Release Report

Accounts

Total Accounts

08-01-08 thru 08-31-2008

62

            $   3,089.79

 

 

 

Motor Vehicle Refund Report

Accounts

Total Accounts

08-01-08 thru 08-31-2008

7

 $    326.48

 

 

 

Number billed for August 2008

5225

 

 

Real and Personal Property Releases Less

 

 

than $100–August 2008- Per NCGS105-381  (b

 

 

Mark Wood

08A690800659279

$53.87

 

Olivia Allen

08A696211764069

$81.90

 

Bluemill, Inc

98A1998051026

$97.00

 

David Mabe

08A37837.02

$33.21

 

Paul Bullins

08A25170.01

$80.27

 

Irland Stewart

08A18510.09

$3.66

 

Kenneth Grubauch

08A47855.01

$2.93

 

Timothy Corum

08A41824.01

$49.32

 

Derrick Gordon

08A155893805.09

$91.74

 

Frederick McHugh

08A22745.06

$6.00

 

Dawn Yates

08A66032.09

$31.13

 

Elmer Tilley

08A10529.02

$18.15

 

 

              Total

$549.18

 

Garnishment Totals

Total

 

Original

 

 

Accounts

 

Levy Amt

 

Fiscal Year 2007

1547

 

$   585,042.84

 

Fiscal Year 2007/08

194

 

$     56,566.43    

 

August 2008

202

 

$     80,715.05

 

Total of all

1943

 

$    722,327.32

 

 

Tax Administrator Oakley presented the following Real and Personal Property Releases

 

which are more than $100 for the Board’s consideration:

 

Real and Personal Property Releases More

 

 

than $100 –August 2008- Per NCGS 105-381 (b

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Rhonda Bullins

08A606000651441

250.04

Double billed—was split into

two parcels

John L Hairston

08A699305081842

1007.48

Double billed-was split into two parcels

David Norman

08A598600208029

163.59

House torn down 11-2007

Bobby Brown

00A2000034945

108.11

SWMH gone in 2001-PERS

 

98A1990004554

115.66

SWMH gone in 2001-PERS

 

98A1998050397

115.69

SWMH gone in 2001-PERS

 

98A1998050399

154.31

SWMH gone in 2001-PERS

 

98A1998050398

135.93

SWMH gone in 2001-PERS

 

98A1998050401

211.42

SWMH gone in 2001-PERS

 

98A1998050400

178.66

SWMH gone in 2001-PERS

David Marion

08A599700169339

811.97

Double billed-was split into two parcels

Virginia Swaffer

08A15600823708

126.90

Double billed -duplicate billing

Farm Credit Leasing

08A64699.05

220.66

Business person-double listed

 

          Total

$3,600.42

 

Real and Personal Property Refunds  More

 

 

than $100 –August 2008- Per NCGS 105-381 (b

 

 

 

Account

Amount

 

Name

Number

 

Reasons

Jeff Wilhelm

08A690402853*962

94.20

Parcel merged with another tract

 

 

10.21

 

 

     Total

$104.41

 

 

            Tax Administrator Oakley noted that the County had received approximately

 

$2 million from an Escrow Company, which will be included in the September collection

 

report.

 

            Tax Administrator Oakley estimated about approximately 2-2.5% increase in property

 

values with the upcoming Revaluation.

 

            Commissioner Lankford requested information regarding the number of delinquent

 

accounts being turned over to the Tax Department from EMS, wanting to make sure that

 

delinquent accounts are being properly turned over in order to eliminate write offs in the

 

future.

 

            Administrator Oakley stated that the Tax Department had not received any delinquent

 

accounts lately from EMS.  Administrator Oakley also stated that he would prefer getting that

 

information directly from EMS Director Monty Stevens.

 

            Commissioner Lankford requested Tax Administrator Oakley get in touch with EMS

 

Director Stevens regarding the delinquent accounts.

 

            Chairman Inman requested the Clerk place the Real and Personal Releases and Refunds

 

more than $100 on the September 22nd Consent Agenda.

 

Public Hearing – September 22, 2008

 

            Tax Administrator Oakley requested the Board schedule a Public Hearing for

 

September 22, 2008 regarding the proposed 2009 Schedule of Values/Present Use Deferred

 

Taxation Schedule to be used in the upcoming Revaluation.

 

2009 Schedule of Values/Present-Use Deferred Taxation Schedule

           

Tax Administrator Oakley requested the Board review the copy of the proposed 2009

 

Schedule of Values that was included with the Agenda.  Tax Administrator Oakley also

 

requested the Board consider the approval of the proposed Schedule at their October 13th

 

meeting.

Golder Associates – Feasibility Study – Final Presentation

 

            Public Works Director Mark Delehant introduced Project Hydrogeologist Chuck Pippin,

 

Golder Associates, who presented the following power point presentation:  (Stokes County

 

Water Supply Development Plan

 

·         Golder was hired to assess the potential for developing a surface water intake on the Dan River

·         To achieve this, Golder proposed to completed the following:

Ø  Water Supply Needs Assessment

Ø  County Wide Groundwater Resource Assessment

Ø  Detailed investigation of Groundwater Development Target

·         Phase 100 – Needs Assessment

Ø  Source Water Assessment

Ø  Present and Projected Demand

Ø  Present and Projected Supply      

Ø  Shortfall Analysis

Ø  Source Water Impacts

Ø  Alternative Analysis

Ø  Recommendations

·         Phase 200 – County Wide Groundwater Evaluation

Ø  Compilation of Geologic Units and their potential for Groundwater

Ø  Lineament Mapping

Ø  Structural Analysis of Collected Field Data

Ø  Compilation of Hydrogeologic Attributes into Geo-database

Ø  Development of a Customized Groundwater Favorability Model

Ø  Identification of Favorable areas for Groundwater Development

Ø  Ranking of Favorable Areas

·         Phase 300 – Detailed Groundwater Assessment

Ø  Worked with County to obtain access to properties located in areas identified as favorable for groundwater development

Ø  Once access agreements were in place, Golder Associates conducted six electrical resistivity imaging (ERI  surveys

Ø  ERI Surveys allow us to characterize the subsurface and to identify areas of low resistivity which typically correlates to productive water zones

Ø  Identified 12 potential test well drilling locations

Ø  Recommended drilling at four of the locations

Ø  Need to obtain a total yield of 55 gallons per minute to match permitted supply from purchase agreement with Winston Salem

·         Phase 300 Summary

Ø  Evaluated two properties:  Tesh Properties(Hartman  and Hawkins/Tuttle Properties

Ø  ERI works by inducing an electrical current into the ground

Ø  Electrodes measure the electrical resistance of the geologic materials when an electrical current is applied to the ground

Ø  Modeling of the collected data allows of interpretation of the resistivity profile of the subsurface

·         Tesh Property Evaluation

Ø  Positioned ERI survey lines perpendicular to bedding and to fracture traces

Ø  Site hydrogeologic attributes: Faults, Geologic Contacts, Intersecting Fractures

Ø  Recommended Well Locations = 7 sites

·         Hawkins/Tuttle Property Evaluation

Ø  Positioned ERI survey lines perpendicular to bedding and to fracture traces

Ø  Site hydrogeologic attributes:  Faults, Intersecting Fractures

Ø  Recommended Well Locations = 5 sites

·         Moving Forward:  Short Term & Long Term Water Supply Planning –Capacity Development - Conclusions of Needs Assessment

Ø  Present supplies for Danbury, Walnut Cove, and Germanton are greater than projected demand to 2040

Ø  Needs Assessment demonstrates up to 1MGD (up to 2.2MDG by 2050  required in a projected expansion of county service area and does not include industrial demand or economic development or Walnut Cove

Ø  Water source on Dan River is justified to meet water service needs as the county expands its water service area

Ø  Increasing capacity can be achieved through a phased approach

o   Through developing new groundwater sources for the interim supply source and by long term through development of surface water intake

·         Short Term Goals: Conjunctive Groundwater Use

Ø  Negotiate change in purchase contract

Ø  Site approvals with public

Ø  Test well drilling and water quality

Ø  Engineering Report and Water System Management Plan

Ø  Engineering Plans and Specs

Ø  Certifications and operating permit application

Ø  Final approval

·         Long Term Goals:  Dan River Intake

Ø  Initiate Stream Reclassification which is typically an 18 month process requiring written resolution from local governments in the affected watershed, completion of Environmental assessment and approval from DEH-PWSS

Ø  Must establish need by increasing service area/customer base, County must establish need by planning for expansion of service area through comprehensive planning/zoning

Ø  Create an environmental favorable for economic development that would attract industry by providing public water

·         Permitting Issues

Ø  Federal Endangered Species (environmental assessment and aquatic habitat evaluation

Ø  Evaluation of Secondary and Cumulative impacts of project

Ø  Intake design

·         Funding Sources

Ø  Grants

o   Appalachian Regional Commission

o   NC Rural Center, Capacity Building Grants

-Planning Grants (up to $40,000

-Supplemental Grants ($500,000

o   Community Development Block Grants

Ø  Loans

o   Market Rate Water Loans

o   NC Low-Interest Revolving Fund Water Loans

·         General Requirements for Funding Agencies

Ø  Fund matching – depending on economic criteria

Ø  Must establish critical need that affects environment or human health

o   Water quality

o   Drought

o   Emergency Supplies

o   Moratoriums or special orders of consent

·         Creation of Jobs

Ø  Typically for economic development related grants

·         Appropriate Rate Structure

Ø  High unit cost for residential user fees must be implemented

Ø  HUC defined as 1.5% of the median household income for water and sewer and .075% for sewer or water

·         Determine Funding Sources – Stokes County is classified as a tier 2 county

Ø   Loans

Ø  Grants

Ø  Self funded

·         Document critical needs

Ø  Water Quality

o   SCWSA flushes lines to deal with chlorination issues

o   Danbury has issues with radionuclides, given the geology in the area, there may be private well owners that have water quality issues

Ø  Water Quantity

o   No backup supply -  Relying solely on Winston Salem supply contract

o   Drought impacts, not an issue with purchase contract, but may be some well owners

·         Initiate stream reclassification for Dan River

·         Begin Engineering Report and Water Supply Management Plan

 

The Board discussed the presentation with Mr. Pippin.

 

Vice Chairman Walker noted the following concerns:

 

o   Very surprised to see the Germanton area targeted to such a high priority

o   Has no issues continuing to contract with Winston Salem for the purchase of water

o   Doesn’t feel that a small water system based on wells is the answer

o   Issues with failing wells in Stokes County

o   Did not take into consideration a regional system

o   Did not take into consideration the water supply available from Surry County

o   Immediate need to start with the Intake on the Dan River

o   Doesn’t feel the Phase III gives a complete snapshot of the water needs in the County

o   Did not take into consideration the Pine Hall/Walnut Cove or Pinnacle areas which are prime areas for economic development

o   Any permitting down stream could adversely effect the County being able to obtain a permit for Intake on the Dan

 

Mr. Pippin noted the countywide assessment was included in Phase I, which indicates

 

that the Germanton area is projected to have the most immediate growth, areas such as King

 

and Walnut Cove already have their own systems.  The Town of Walnut Cove had initially

 

indicated that they were not really interested in expanding their water supply.

 

            Mr. Pippin briefly reviewed Phase I and Phase II, which indicates the need for a water

 

supply in the Germanton area.

 

            Commissioner Lankford questioned whether any of the written material will serve as a

 

needs assessment that the County could use when applying for grants.

 

Mr. Pippin noted that Phase I –Needs Assessment would provide the information

 

needed when applying for grants and the information provided is the first step needed to

 

start the Dan River Intake Project. (Phase I – Main Study

 

            Commissioner Smith reiterated the need for a Needs Assessment Plan for

 

applying for future grants and the need to start the application process to for developing a

 

Surface Water Intake on the Dan River.

 

            Commissioner Carroll noted there was a big and very important piece of the puzzle

 

missing – “What do we want in terms of Economic Development in Stokes County and

 

Where?  What is the infrastructure that is going to be required to make that a reality and How

 

do we get financial funding for it?”

 

            Mr. Pippin stated that the County really needs to update the Comprehensive Land

 

Use Plan, which would identify areas in the county that need water supply and areas that are

 

designated for economic development, which could require a larger water supply.

 

            Mr. Pippin stated that the Golder Associates needs guidance from the County where

 

they want public water in the future and would be willing to set down with county officials

 

to start planning for the future.

 

            The Board discussed Intake on the Dan River with Mr. Pippin.

 

            Chairman Inman noted the need to proceed with the permitting process for

 

Intake on the Dan River and to discuss updating the Comprehensive Land Use Plan.

 

            Mr. Pippin concluded that Golder Associates would seek grant opportunities regarding

 

planning for Intake on the Dan River and would be happy to address any issues in the

 

completed report.

 

            Chairman Inman expressed the Board’s appreciation for the presentation.

 

Revised Policy for Truck #310 (Fire Marshal’s Office

 

            Fire Marshal Frankie Burcham presented the following revised policy for

 

Fire Suppression Personnel in the Fire Marshal’s office for the Board’s consideration:

 

Fire Suppression Personnel

Policy for the Stokes County

Fire Marshal’s Office

 

 

Work Schedule

Normal work hours will be Monday-Friday from 8:30 to 5:00 with 1 hour for lunch unless called for service.  If services are needed or scheduled for weekends, staff shall receive comp-time before working outside normal duty hours that is equal to the time required for the desired service.

 

Emergency Comp Time

If fire service personnel has been assigned to an emergency call and needs to work past the end of normal duty hours, they will be given comp time according to county policy and Fair Labor Standards Act.

 

Supervisor - Stokes County Fire Marshal

 

Staff - Assistant Fire Marshal and Fire Inspector

 

On-Call Schedule

The Fire Marshal’s Office will rotate on-call time each week.  Starting Friday morning of every week at 8:30am.  The on call person will be responsible for answering calls for service (investigations  after hours to limit the number of comp hour’s personnel receive.  Only one person from the office should respond unless the emergency situation requires more.  Most situations can be handled by phone but investigations may dictate otherwise.  The final decision will be at the discretion of the Fire Marshal.

 

Scope of Duties

Provide manpower assistance to fire districts in Stokes County with Fire Suppression activities, emergency response to motor vehicle accidents, conduct fire inspections, conduct public education programs, and assist with emergency management when requested by EMS/Sheriff’s Office/Fire Marshal.  Also respond to grass and or wood fires, haz-mat incidents, searches, fire alarms with sprinkler activations and assist on medical calls if in that department’s district and the department has no response from volunteers.

 

Area of Response

Fire Suppression Personnel will be assigned to each side of the county.  East and West.  Only one apparatus will respond in each district unless a confirmed structure fire is dispatched.  If a structure fire is dispatched only the apparatus in home territory will respond emergency traffic.  The second apparatus will respond routine without delay unless a fire department officer request different or the first fire marshal’s apparatus request different.  Each emergency situation is different and sound judgment must be used.  Response for both apparatus will be at the discretion of the Fire Marshal.

 

Calls for Service

Fire suppression personnel will only respond to calls assigned by the Stokes County Communications Center or the Fire Marshal.

Personnel will check in and out of service at all times with communications similar to EMS and Sheriff’s Department in their assigned areas.

 

Vehicle Station Assignments

Vehicles will be stationed inside the county at all times.  All vehicle station assignments will be approved by the Fire Marshal and the County Manager.  No out of county travel is allowed unless prior approval from the Fire Marshal and the County Manager.

 

            Fire Marshal Burcham discussed the following:

 

 

The Board discussed the revised policy with Fire Marshal Burcham.

 

Chairman Inman, with full consent of the Board, directed the Clerk to place the item on the

 

September 22nd Consent Agenda

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Appointments

Work First Planning Committee

 

            Chairman Inman stated the following individuals had been nominated at the

 

August 25th meeting to serve on the Work First Planning Committee:

 

·         Business Community – Kim Christie – Job Link

·         Business Community – Jon Lagergren

·         Community based organization representative of the population to be served – Ann Vance – Goodwill

·         Local community transportation system – Lynn Martens

·         Child Welfare staff – Kristy Preston

 

            Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to appoint the following to serve on the Work First

 

Planning Committee:

 

§  Business Community – Kim Christie – Job Link

§  Business Community – Jon Lagergren

§  Community based organization representative of the population to be served – Ann Vance – Goodwill

§  Local community transportation system – Lynn Martens

§  Child Welfare staff – Kristy Preston

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

Animal Control Advisory Council

 

Chairman Inman noted the following non-county employee appointees shall be

 

appointed as follows per the Animal Control Advisory Council Guidelines:

 

·         Mona Singleton

·         Leslie Staples

·         Bob Sullivan

·         Karen Venable

·         Teddy Kitzmiller, Jr

·         Carlton Barr

·         Debbie Cowan

 

Chairman Inman noted that one half of the non-county employee appointments shall be

 

appointed to a term of one year and the remaining non-county employee appointments to an

 

initial two-year term, thereafter, all non-county employee members shall be appointed for two

 

year terms.

 

Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to approve the following:

 

·         One year terms:   Mona Singleton, Bob Sullivan, and Karen Venable

·         Two year terms:  Debbie Cowan. Leslie Staples, Teddy Kitzmiller, Jr., and Carlton Barr

 

Commissioner Lankford seconded and the motion carried unanimously.

 

Vehicle Purchase – Bids – Sheriff’s Department

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to authorize the purchasing agent to purchase one 2009

 

Ford Fusion “V6” at a price of $18,654.24 from Scenic Motors.  Commissioner Lankford

 

seconded and the motion carried unanimously.

 

Public Hearing – Tax Administration- 2009 Schedule of Values

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to schedule a Public Hearing regarding the proposed

 

2009 Schedules of Values for September 22, 2008 at 6:05 pm.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

§  To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6 .

 

Commissioner Smith moved to enter into closed session for the following:

 

§  To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6 .

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 The Board returned to open session of the September 8th meeting.

                       

Social Services – Director’s Salary

 

            Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to adjust the salary of the Social Services’ Director 

 

by 6% and adjust then to the next highest amount on the salary schedule per the appropriate

 

grade and to be effective with the beginning of the next pay period (09-19-08 .  Vice Chairman

 

Walker seconded and the motion carried (4-1  with Commissioner Lankford voting against the

 

motion.

 

Comprehensive Land Use Plan

 

            The Board discussed the invitation from the City of King to join in a Comprehensive

 

Land Use Plan for the entire County.

 

            The Board unanimously agreed to place the item on the September 22nd Discussion

 

Agenda.

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Vice Chairman Walker moved to adjourn the meeting.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman