STOKES COUNTY GOVERNMENT
COUNTY OF STOKES DANBURY, NORTH CAROLINA
SEPTEMBER 8, 2008
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan Memorial
Building (Administrative Building located in Danbury, North Carolina on Monday,
September 8, 2008 at 1:30 pm with the following members present:
Chairman J. Leon
Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Support
Services Supervisor Danny Stovall
Public
Works Director Mark Delehant
Tax Administrator Jake Oakley
Fire Marshal Frankie
Burcham
Captain
Mike Marshall – Sheriff’s Department
Chairman J. Leon Inman called the meeting to
order.
Commissioner Ernest Lankford delivered the
invocation.
Chairman Inman opened
the meeting by inviting the citizens in attendance to
join the Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the September 8, 2008
Agenda.
Commissioner Lankford
moved to approve the September 8, 2008 Agenda as presented.
Vice Chairman Walker seconded and the motion carried unanimously.
PUBLIC COMMENTS
There were no public comments.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the Consent Agenda:
Minutes
Sheriff’s
Department – Budget Amendment #8
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #8.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.260 |
Departmental Supplies |
$23,040.00 |
$764.00 |
$23,804.00 |
|
100.4310.511 |
Equipment-Non-Capital |
$19,538.00 |
30.00 |
$19,568.00 |
|
|
Totals |
$42,578.00 |
$794.00 |
$43,372.00 |
This budget amendment is justified as follows:
Utilizing the Sheriff’s Judgment Funds and State
Fines & Forfeitures instead placing a burden on the General Fund to
purchase the following: 3 hand
scanners/antennas, 100 re-chargeable AA batteries, 3 re-chargeable battery
chargers, 10 6-volt 5-cell Nicad batteries for Maglite flashlights, Spectra USB
Headset
This will result in a net increase of $794.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3431.415 |
Sheriff-Judgments |
$8,000.00 |
$764.00 |
$8,764.00 |
|
100.3301.413 |
State Fines/Forfeitures |
$5,747.00 |
$30.00 |
$5,777.00 |
|
|
Totals |
$13,747.00 |
$794.00 |
$14,541.00 |
Emergency
Management – Budget Amendment #9
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #9.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Emergency Management |
|
|
|
|
100.4330.511 |
Equipment-Non Capitalized |
$00.00 |
$5,315.00 |
$5,315.00 |
|
|
Totals |
$00.00 |
$5,315.00 |
$5,315.00 |
This budget amendment is justified as follows:
To appropriate funding from the Emergency Management
Performance Grant to purchase a used RV to be used as a Mobile Command Vehicle.
This will result in a net increase of $5,315.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3301.262 |
Emergency Management |
$20,500.00 |
$5,315.00 |
$25,815.00 |
|
|
Totals |
$20,500.00 |
$5,315.00 |
$25,815.00 |
District Resource
Center – Budget Amendment #10
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #10.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
District Resource Center |
|
|
|
|
100.4321.260 |
Departmental Supplies |
$1,440.00 |
$1,519.00 |
$2,959.00 |
|
100.4321.350 |
Main. & Repairs
-Equipment |
$00.00 |
$538.00 |
$538.00 |
|
|
Totals |
$1,440.00 |
$2,057.00 |
$3,497.00 |
This budget amendment is justified as follows:
To appropriate additional funding from the Criminal
Justice Partnership Program for copier maintenance and supplies.
This will result in a net increase of $2,057.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3301.363 |
CCJP |
$73,048.00 |
$2,057.00 |
$75,105.00 |
|
|
Totals |
$73,048.00 |
$2,057.00 |
$75,105.00 |
Proposed
Resolution – Retiring Officer – Sheriff’s Department
Support Services Supervisor Danny Stovall
submitted the following proposed
Resolution Authorizing the Sale of County Issued Service Side Arm (NCGS
20-187.2.A
to Narcotics Detective Sergeant Randy Joyce who will be retiring
October 1, 2008:
(North Carolina
General Statute 20-187.2.A
WHEREAS, Detective Sergeant Narcotics, Randy Joyce is retiring from the Stokes County Sheriff’s Department on September 30, 2008; and
WHEREAS,
Detective Sergeant Narcotics, Randy Joyce has been a dedicated law enforcement
officer to the citizens of Stokes County from April 27, 1990 through September
30, 2008, and
WHEREAS, North Carolina General Statute 20-187.2 (a , permits Stokes County to donate the badge worn at no cost, and to the sell service issued side arm to retiring law enforcement officers, at a price determined by the Board of Commissioners; and
THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:
Adopted this the 8th day of September 2008.
____________________________ _____________________________
J. Leon Inman-
Chairman Jimmy Walker – Vice Chairman
____________________________ _____________________________
____________________________
Attest
________________________________
Support Services
Supervisor Stovall requested the Board’s approval.
Proposed
Resolution – Stokes County Big Sweep 2008 Day
Soil Conservation Technician Sara Jo Durham
submitted the following proposed
Resolution Declaring October 4, 2008 as Stokes County –Big Sweep Day:
A RESOLUTION OF BOARD OF
COMMISSIONERS
OF STOKES COUNTY
DECLARING OCTOBER 4, 2008 AS
STOKES COUNTY N.C. BIG SWEEP 2008 DAY
WHEREAS, water is basic and essential need
for all life; and,
WHEREAS, Stokes County is rich in natural
resources and beauty, and
WHEREAS, trash fouls our waterways as well
as our landscapes, and,
WHEREAS, every citizen should contribute
to keeping our environment clean and healthy by working together to preserve
clean water and the natural beauty of our surroundings; and,
WHEREAS, N.C.
Big Sweep is a
statewide community effort to retrieve trash from North Carolina’s waterways
and landscapes,
NOW,
THEREFORE, BE IT RESOLVED,
that the Board of Commissioners of the County of Stokes, does hereby declare OCTOBER 4, 2008 as STOKES COUNTY BIG
SWEEP 2008 DAY, and does further hereby urge every citizen to do his or
her part to restore the beauty and function of our streams by volunteering to
participate in the N.C. BIG SWEEP
event.
Adopted this 8th day of September 2008.
_____________________________ ______________________________
J. Leon Inman- Chairman Jimmy
Walker – Vice Chairman
____________________________
_____________________________
____________________________
Attest:
________________________________
Soil Conservation Technician Durham requested
the Board’s approval.
Commissioner Lankford moved to approve the
Consent Agenda as submitted.
Commissioner Smith seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
CenterPoint –
Quarterly Review
CenterPoint CEO Betty
Taylor, introduced CenterPoint Director Rhonda Outlaw,
Community and Provider Operations, who discussed the following
Quarterly Report:
§ Access –
Connecting with Help
·
Prompt Access – 91% of calls answered within 30
seconds
·
Assessment of Need
Emergency (care in 2 hours -916 calls
Urgent (care in 48 hours – 291 calls
Routine (care in 14 days – 2,457 calls
·
Prompt Availability of Care
Walk in capacity for same day mental health
and substance abuse services
§ Persons Served –
State Funded (Stokes County 4th Quarter
·
Total consumers served: 662 (unduplicated count
624
Adults
38 Child/Adolescent
·
Service Areas
Mental Health = 59%
Substance Abuse = 4%
Developmental Disabilities = 8%
Dual Diagnosis = 28%
To be determined = less 1%
§ Community Outreach
·
Public Awareness and Marketing
Community Roundtable
Community Forum
Legislative Meetings
Key Media messages developed by CFAC
Community Fun Day in Stokes County
Provider Survey
§ Consumer and
Family Advisory Committee (CFAC
§ Financial Overview
·
Expended 99.72% of Unit Cost Reimbursement state
dollar allocation for FY 08
·
FY 08 Revenue Less Expenses $(1,164,507
Additional Funds Awarded
·
$750,000 for FY 08 – Crisis Pilot Allocation
$1.5 million for
FY 09
·
$121, 840 – Honor the Legacy/Safe & Drug-Free
Schools Grant
·
$69,259 - Patient Assistance Program
$246,755 for FY08
·
$100,000 = SPF-SIG Substance Abuse Prevention Grant
§ Impacting the Need
for Inpatient Care
·
Services
Mobile Crisis Management Team operated y
Forsyth Memorial Hospital
Respite availability to avoid crisis
Walk-in same day care for MH and SA
Transitional housing with supports
Crisis Intervention Team training for law
enforcement
Adult acute care beds in community
·
Results
35% reduction in state hospital admissions
25% reduction in state hospital bed day
utilization
§ Upcoming Fiscal
Year 2009
·
Awarded funding under recent legislation for the
following:
Expand Mobile Crisis Management Team to the
region
Establish a Walk In Crisis/Aftercare Team
Implement telepsychiatry in rural areas
·
Additional funding for Stokes County
$100,000 for Substance Abuse Prevention
(SPF-SIG Grant
·
Selected to participate with UNC-Duke Gillings
Innovation Lab for Mental Health System Improvement
·
Achieve National Accreditation and Support
Providers’ Accreditation
·
Take advantage of opportunities created by new
legislation, new Governor and new DHHS leadership
CEO Taylor noted the following:
·
State Funding Allocation:
Ø Up to $190,000
additional funding for the expansion Mobile Crisis Unit Team from the State
Ø Up to $200,000 +
for a team who will provide walk-in capacity for same-day mental health and
substance abuse services
·
No reduction in allocation for service dollars from
the state
·
Final funding allocation should be available within
the next 6-7 weeks
·
Feels that Stokes County has a strong foundation in
the providers that serve Stokes County citizens
·
Mental Health Coordinator’s position is going
well. Recent meeting held to start
tracking statistics to provide LME with valuable information regarding the
needs of the County
Chairman Inman noted the need to have an
update regarding the Mental Health
Coordinator’s position at a future Board meeting.
Vice Chairman Walker
noted that there were still citizens who could not access the
System. CEO Taylor noted the
need to continue to advertise the services provided by
CenterPoint along with a telephone number and that the Mental Health
Coordinator will also be
providing that information to those in need.
CEO Taylor noted the Legislative meetings have
been very helpful, it has brought
awareness to mental health issues and also is bringing a team approach
to mental health
services.
The Board discussed
the quarterly review with CEO Taylor and Ms. Outlaw.
CEO Taylor noted the need for additional members for Stokes County’s
Consumer and
Family Advisory Committee. (CFAC CFAC is doing very well in Stokes County.
Chairman Inman noted
Stokes County could place the notice for CFAC members on the
County’s website.
Chairman Inman, on
behalf of Stokes County, expressed appreciation to CEO
Taylor and Ms. Outlaw for their presentation.
Update –
Manager and Board of Commissioners
County Manager Bryan
Steen noted the following:
§ Proposed Bids for
financing of Capital Projects will be on the September 22nd Agenda –
action will need to be taken on September 22nd in order to meet LGC’s
schedule
§ Proposals for
engineering services for development of a planning grant application for
infrastructure to the Meadows Site will be on the September 22nd
Agenda
Chairman Inman noted the following:
·
County should consider holding off on financing due
to the Government’s bail out of Freddy Mac and Fannie May
·
30 year fixed interest rates are predicted to drop
to 5.5% which will impact other rates
·
PART held a public information meeting last
Wednesday at the King Public Library regarding public transportation
·
PART transportation in Stokes County is predicted
to start in mid October
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Vehicle
Purchase – Bids – Sheriff’s Department
Support Services
Supervisor Danny Stovall presented the following bids received for
the purchase of Sheriff Department’s vehicles:
|
Vendor |
Model |
|
Bid |
|
Notes |
|
Capital Ford |
2009 Ford Crown Vic |
|
$22,500.00 |
|
60 day delivery |
|
Cross Roads Ford |
2008 Ford Crown Vic |
|
$22,618.75 |
|
In stock |
|
Bobby Jones Ford |
2009 Ford Crown Vic |
|
$22,764.32 |
|
|
|
Scenic Motors |
2009 Ford Crown Vic |
|
$22,878.32 |
|
|
|
|
|
|
|
|
|
|
Scenic Motors |
2009 Ford Fusion "V6" |
|
$18,654.24 |
|
30-60 delivery |
|
Bobby Jones Ford |
2009 Ford Fusion "V6" |
|
$18,854.24 |
|
|
|
Cross Roads Ford |
2008 Ford Taurus "V6" |
|
$19,482.24 |
|
|
Mr. Stovall noted that bid specs were also
sent to Parkway Ford and Foothill Ford
Dealerships with no response and state contract prices have not been
released yet, usually
are released around mid October.
Mr. Stovall also noted that state contract prices for Crown
Vics will probably be between $22,000 to $22, 500 and the Sheriff’s
Department is in desperate
need for a vehicle (Fusion for
the new Detective position.
County Manager Bryan
Steen noted that Vehicle Maintenance Supervisor Elwood
Mabe had stated that the vehicles being replaced had high mileage
(170,000+ miles and were
beginning to have increased maintenance issues. Sheriff Joyce had stated that he needed a
vehicle for the new Detective position.
Vice Chairman Walker
requested delivery time of vehicles. Mr.
Stovall noted that
the quicker the order is placed, the sooner the vehicle will arrive,
waiting on state contract
pricing would probably delay the arrival of vehicles approximately
60-90 days.
Commissioner Lankford
stated that he preferred to wait for state contract pricing for the
Crown Vics, but had no problem with ordering the one vehicle for the
Detective position.
Commissioner Smith,
Commissioner Carroll, and Vice Chairman Walker had no issues
with waiting for state contract pricing for Crown Vics and purchasing
the one vehicle for the
Detective position.
Chairman Inman agreed
with waiting for state contract pricing for Crown Vics and
ordering the Detective’s vehicle.
The Board unanimously
agreed to wait for state contract pricing for Crown Vics
and to purchase the one vehicle for the Detective position.
Chairman Inman
directed the Clerk to place the item to purchase a vehicle for the
Sheriff Department’s new Detective position on today’s Action Agenda.
Tax Administration Report –
August 2008
Tax Administrator Jake Oakley presented the
following informational data:
|
Fiscal
Year 2008-09 |
Budget Amt |
Collected
Amt |
Over |
Under |
|
|
|
|
Budget |
Budget |
|
County
Regular & Motor Vehicles |
$(19,053,616.00
|
$6,347,254.09 |
|
$12,706,361.91 |
|
|
|
|
|
|
|
Prior
Taxes 1991-2007 Tax Years |
|
|
|
|
|
County
Regular & Motor Vehicles |
$ 700,000.00 |
$ 186,772.68 |
|
$ 513,227.32 |
|
EMS
Collections |
|
|
|
|
|
Total
Collected (08-01/08-31-08 |
$ 8,481.75 |
|
|
|
|
Total
Collected (7-01-08/6-30-09 |
$ 15,975.84 |
|
|
|
|
Delinquent
accounts received from EMS (8-01/8-31, 2008 = 0 |
|
|
|
|
|
Personal
Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
08-01-08/08-31-08 |
58 |
$1,308,827.00
|
$
10,537.26 |
|
|
|
|
|
|
Business
Personal Property Discovery Report |
# of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
08-01-08/08-31-08
|
1 |
$1,411,808.00 |
#9,388.53 |
|
Motor
Vehicle Release Report |
Accounts |
Total Accounts |
|
08-01-08
thru 08-31-2008 |
62 |
$ 3,089.79 |
|
|
|
|
|
Motor
Vehicle Refund Report |
Accounts |
Total Accounts |
|
08-01-08
thru 08-31-2008 |
7 |
$
326.48 |
|
|
|
|
|
Number
billed for August 2008 |
5225 |
|
|
Real
and Personal Property Releases Less |
|
|
|||||
|
than
$100–August 2008- Per NCGS105-381 (b |
|
|
|||||
|
Mark Wood |
08A690800659279 |
$53.87 |
|
||||
|
Olivia Allen |
08A696211764069 |
$81.90 |
|
||||
|
Bluemill,
Inc |
98A1998051026 |
$97.00 |
|
||||
|
David Mabe |
08A37837.02 |
$33.21 |
|
||||
|
Paul Bullins |
08A25170.01 |
$80.27 |
|
||||
|
Irland
Stewart |
08A18510.09 |
$3.66 |
|
||||
|
Kenneth
Grubauch |
08A47855.01 |
$2.93 |
|
||||
|
Timothy
Corum |
08A41824.01 |
$49.32 |
|
||||
|
Derrick
Gordon |
08A155893805.09 |
$91.74 |
|
||||
|
Frederick
McHugh |
08A22745.06 |
$6.00 |
|
||||
|
Dawn
Yates |
08A66032.09 |
$31.13 |
|
||||
|
Elmer
Tilley |
08A10529.02 |
$18.15 |
|
||||
|
|
Total |
$549.18 |
|
||||
|
Garnishment
Totals |
Total |
|
Original |
|
|||
|
|
Accounts |
|
Levy
Amt |
|
|||
|
Fiscal
Year 2007 |
1547 |
|
$ 585,042.84 |
|
|||
|
Fiscal
Year 2007/08 |
194 |
|
$ 56,566.43 |
|
|||
|
August
2008 |
202 |
|
$ 80,715.05 |
|
|||
|
Total of all |
1943 |
|
$ 722,327.32 |
|
|||
Tax Administrator Oakley presented the
following Real and Personal Property Releases
which are more than $100 for the Board’s consideration:
|
Real
and Personal Property Releases More |
|
|
|
|
than
$100 –August 2008- Per NCGS 105-381 (b |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Rhonda
Bullins |
08A606000651441 |
250.04 |
Double
billed—was split into two
parcels |
|
John
L Hairston |
08A699305081842 |
1007.48 |
Double
billed-was split into two parcels |
|
David
Norman |
08A598600208029 |
163.59 |
House
torn down 11-2007 |
|
Bobby
Brown |
00A2000034945 |
108.11 |
SWMH
gone in 2001-PERS |
|
|
98A1990004554 |
115.66 |
SWMH
gone in 2001-PERS |
|
|
98A1998050397 |
115.69 |
SWMH
gone in 2001-PERS |
|
|
98A1998050399 |
154.31 |
SWMH
gone in 2001-PERS |
|
|
98A1998050398 |
135.93 |
SWMH
gone in 2001-PERS |
|
|
98A1998050401 |
211.42 |
SWMH
gone in 2001-PERS |
|
|
98A1998050400 |
178.66 |
SWMH
gone in 2001-PERS |
|
David
Marion |
08A599700169339 |
811.97 |
Double
billed-was split into two parcels |
|
Virginia
Swaffer |
08A15600823708 |
126.90 |
Double
billed -duplicate billing |
|
Farm
Credit Leasing |
08A64699.05 |
220.66 |
Business
person-double listed |
|
|
Total |
$3,600.42 |
|
|
Real
and Personal Property Refunds More |
|
|
|
|
than
$100 –August 2008- Per NCGS 105-381 (b |
|
|
|
|
|
Account |
Amount |
|
|
Name |
Number |
|
Reasons |
|
Jeff
Wilhelm |
08A690402853*962 |
94.20 |
Parcel
merged with another tract |
|
|
|
10.21 |
|
|
|
Total |
$104.41 |
|
Tax Administrator
Oakley noted that the County had received approximately
$2 million from an Escrow Company, which will be included in the
September collection
report.
Tax Administrator
Oakley estimated about approximately 2-2.5% increase in property
values with the upcoming Revaluation.
Commissioner Lankford
requested information regarding the number of delinquent
accounts being turned over to the Tax Department from EMS, wanting to
make sure that
delinquent accounts are being properly turned over in order to
eliminate write offs in the
future.
Administrator Oakley
stated that the Tax Department had not received any delinquent
accounts lately from EMS.
Administrator Oakley also stated that he would prefer getting that
information directly from EMS Director Monty Stevens.
Commissioner Lankford
requested Tax Administrator Oakley get in touch with EMS
Director Stevens regarding the delinquent accounts.
Chairman Inman
requested the Clerk place the Real and Personal Releases and Refunds
more than $100 on the September 22nd Consent Agenda.
Public
Hearing – September 22, 2008
Tax Administrator
Oakley requested the Board schedule a Public Hearing for
September 22, 2008 regarding the proposed 2009 Schedule of
Values/Present Use Deferred
Taxation Schedule to be used in the upcoming Revaluation.
2009 Schedule
of Values/Present-Use Deferred Taxation Schedule
Tax Administrator Oakley requested the Board
review the copy of the proposed 2009
Schedule of Values that was included with the Agenda. Tax Administrator Oakley also
requested the Board consider the approval of the proposed Schedule at
their October 13th
meeting.
Golder
Associates – Feasibility Study – Final Presentation
Public Works Director
Mark Delehant introduced Project Hydrogeologist Chuck Pippin,
Golder Associates, who presented the following power point presentation: (Stokes County
Water Supply Development Plan
·
Golder was hired to assess the potential for
developing a surface water intake on the Dan River
·
To achieve this, Golder proposed to completed the
following:
Ø Water Supply Needs
Assessment
Ø County Wide
Groundwater Resource Assessment
Ø Detailed
investigation of Groundwater Development Target
·
Phase 100 – Needs Assessment
Ø Source Water
Assessment
Ø Present and
Projected Demand
Ø Present and
Projected Supply
Ø Shortfall Analysis
Ø Source Water
Impacts
Ø Alternative Analysis
Ø Recommendations
·
Phase 200 – County Wide Groundwater Evaluation
Ø Compilation of
Geologic Units and their potential for Groundwater
Ø Lineament Mapping
Ø Structural
Analysis of Collected Field Data
Ø Compilation of
Hydrogeologic Attributes into Geo-database
Ø Development of a
Customized Groundwater Favorability Model
Ø Identification of
Favorable areas for Groundwater Development
Ø Ranking of
Favorable Areas
·
Phase 300 – Detailed Groundwater Assessment
Ø Worked with County
to obtain access to properties located in areas identified as favorable for
groundwater development
Ø Once access
agreements were in place, Golder Associates conducted six electrical
resistivity imaging (ERI surveys
Ø ERI Surveys allow
us to characterize the subsurface and to identify areas of low resistivity
which typically correlates to productive water zones
Ø Identified 12
potential test well drilling locations
Ø Recommended
drilling at four of the locations
Ø Need to obtain a
total yield of 55 gallons per minute to match permitted supply from purchase
agreement with Winston Salem
·
Phase 300 Summary
Ø Evaluated two
properties: Tesh Properties(Hartman and Hawkins/Tuttle Properties
Ø ERI works by
inducing an electrical current into the ground
Ø Electrodes measure
the electrical resistance of the geologic materials when an electrical current
is applied to the ground
Ø Modeling of the
collected data allows of interpretation of the resistivity profile of the
subsurface
·
Tesh Property Evaluation
Ø Positioned ERI
survey lines perpendicular to bedding and to fracture traces
Ø Site hydrogeologic
attributes: Faults, Geologic Contacts, Intersecting Fractures
Ø Recommended Well
Locations = 7 sites
·
Hawkins/Tuttle Property Evaluation
Ø Positioned ERI
survey lines perpendicular to bedding and to fracture traces
Ø Site hydrogeologic
attributes: Faults, Intersecting
Fractures
Ø Recommended Well
Locations = 5 sites
·
Moving Forward:
Short Term & Long Term Water Supply Planning –Capacity Development -
Conclusions of Needs Assessment
Ø Present supplies
for Danbury, Walnut Cove, and Germanton are greater than projected demand to
2040
Ø Needs Assessment
demonstrates up to 1MGD (up to 2.2MDG by 2050 required in a projected expansion of county
service area and does not include industrial demand or economic development or
Walnut Cove
Ø Water source on
Dan River is justified to meet water service needs as the county expands its
water service area
Ø Increasing
capacity can be achieved through a phased approach
o
Through developing new groundwater sources for the
interim supply source and by long term through development of surface water
intake
·
Short Term Goals: Conjunctive Groundwater Use
Ø Negotiate change
in purchase contract
Ø Site approvals
with public
Ø Test well drilling
and water quality
Ø Engineering Report
and Water System Management Plan
Ø Engineering Plans
and Specs
Ø Certifications and
operating permit application
Ø Final approval
·
Long Term Goals:
Dan River Intake
Ø Initiate Stream
Reclassification which is typically an 18 month process requiring written
resolution from local governments in the affected watershed, completion of
Environmental assessment and approval from DEH-PWSS
Ø Must establish
need by increasing service area/customer base, County must establish need by
planning for expansion of service area through comprehensive planning/zoning
Ø Create an
environmental favorable for economic development that would attract industry by
providing public water
·
Permitting Issues
Ø Federal Endangered
Species (environmental assessment and aquatic habitat evaluation
Ø Evaluation of
Secondary and Cumulative impacts of project
Ø Intake design
·
Funding Sources
Ø Grants
o
Appalachian Regional Commission
o
NC Rural Center, Capacity Building Grants
-Planning Grants (up to $40,000
-Supplemental Grants ($500,000
o
Community Development Block Grants
Ø Loans
o
Market Rate Water Loans
o
NC Low-Interest Revolving Fund Water Loans
·
General Requirements for Funding Agencies
Ø Fund matching –
depending on economic criteria
Ø Must establish
critical need that affects environment or human health
o
Water quality
o
Drought
o
Emergency Supplies
o
Moratoriums or special orders of consent
·
Creation of Jobs
Ø Typically for
economic development related grants
·
Appropriate Rate Structure
Ø High unit cost for
residential user fees must be implemented
Ø HUC defined as
1.5% of the median household income for water and sewer and .075% for sewer or
water
·
Determine Funding Sources – Stokes County is
classified as a tier 2 county
Ø Loans
Ø Grants
Ø Self funded
·
Document critical needs
Ø Water Quality
o
SCWSA flushes lines to deal with chlorination
issues
o
Danbury has issues with radionuclides, given the
geology in the area, there may be private well owners that have water quality
issues
Ø Water Quantity
o
No backup supply -
Relying solely on Winston Salem supply contract
o
Drought impacts, not an issue with purchase
contract, but may be some well owners
·
Initiate stream reclassification for Dan River
·
Begin Engineering Report and Water Supply
Management Plan
The Board discussed the presentation with Mr.
Pippin.
Vice Chairman Walker noted the following
concerns:
o
Very surprised to see the Germanton area targeted
to such a high priority
o
Has no issues continuing to contract with Winston
Salem for the purchase of water
o
Doesn’t feel that a small water system based on
wells is the answer
o
Issues with failing wells in Stokes County
o
Did not take into consideration a regional system
o
Did not take into consideration the water supply
available from Surry County
o
Immediate need to start with the Intake on the Dan
River
o
Doesn’t feel the Phase III gives a complete
snapshot of the water needs in the County
o
Did not take into consideration the Pine
Hall/Walnut Cove or Pinnacle areas which are prime areas for economic
development
o
Any permitting down stream could adversely effect
the County being able to obtain a permit for Intake on the Dan
Mr. Pippin noted the countywide assessment was
included in Phase I, which indicates
that the Germanton area is projected to have the most immediate growth,
areas such as King
and Walnut Cove already have their own systems. The Town of Walnut Cove had initially
indicated that they were not really interested in expanding their water
supply.
Mr. Pippin briefly
reviewed Phase I and Phase II, which indicates the need for a water
supply in the Germanton area.
Commissioner Lankford
questioned whether any of the written material will serve as a
needs assessment that the County could use when applying for grants.
Mr. Pippin noted that Phase I –Needs
Assessment would provide the information
needed when applying for grants and the information provided is the
first step needed to
start the Dan River Intake Project. (Phase I – Main Study
Commissioner Smith
reiterated the need for a Needs Assessment Plan for
applying for future grants and the need to start the application
process to for developing a
Surface Water Intake on the Dan River.
Commissioner Carroll
noted there was a big and very important piece of the puzzle
missing – “What do we want in terms of Economic Development in Stokes
County and
Where? What is the
infrastructure that is going to be required to make that a reality and How
do we get financial funding for it?”
Mr. Pippin stated that
the County really needs to update the Comprehensive Land
Use Plan, which would identify areas in the county that need water
supply and areas that are
designated for economic development, which could require a larger water
supply.
Mr. Pippin stated that
the Golder Associates needs guidance from the County where
they want public water in the future and would be willing to set down
with county officials
to start planning for the future.
The Board discussed
Intake on the Dan River with Mr. Pippin.
Chairman Inman noted
the need to proceed with the permitting process for
Intake on the Dan River and to discuss updating the Comprehensive Land
Use Plan.
Mr. Pippin concluded
that Golder Associates would seek grant opportunities regarding
planning for Intake on the Dan River and would be happy to address any
issues in the
completed report.
Chairman Inman
expressed the Board’s appreciation for the presentation.
Revised
Policy for Truck #310 (Fire Marshal’s Office
Fire Marshal Frankie
Burcham presented the following revised policy for
Fire Suppression Personnel in the Fire Marshal’s office for the Board’s
consideration:
Fire Suppression Personnel
Policy for the Stokes County
Fire Marshal’s Office
Work Schedule
Normal work hours will be Monday-Friday from 8:30 to 5:00 with 1 hour for
lunch unless called for service. If
services are needed or scheduled for weekends, staff shall receive comp-time
before working outside normal duty hours that is equal to the time required for
the desired service.
Emergency Comp
Time
If fire service personnel has been assigned to an emergency call and
needs to work past the end of normal duty hours, they will be given comp time
according to county policy and Fair Labor Standards Act.
Supervisor - Stokes County Fire
Marshal
Staff - Assistant Fire
Marshal and Fire Inspector
On-Call Schedule
The Fire Marshal’s Office will rotate on-call time each week. Starting Friday morning of every week at
8:30am. The on call person will be
responsible for answering calls for service (investigations after hours to limit the number of comp hour’s
personnel receive. Only one person from
the office should respond unless the emergency situation requires more. Most situations can be handled by phone but
investigations may dictate otherwise.
The final decision will be at the discretion of the Fire Marshal.
Scope of Duties
Provide manpower assistance to fire districts in Stokes County with Fire
Suppression activities, emergency response to motor vehicle accidents, conduct
fire inspections, conduct public education programs, and assist with emergency
management when requested by EMS/Sheriff’s Office/Fire Marshal. Also respond to grass and or wood fires,
haz-mat incidents, searches, fire alarms with sprinkler activations and assist
on medical calls if in that department’s district and the department has no
response from volunteers.
Area of Response
Fire Suppression Personnel will be assigned to each side of the
county. East and West. Only one apparatus will respond in each
district unless a confirmed structure fire is dispatched. If a structure fire is dispatched only the
apparatus in home territory will respond emergency traffic. The second apparatus will respond routine without
delay unless a fire department officer request different or the first fire
marshal’s apparatus request different.
Each emergency situation is different and sound judgment must be used. Response for both apparatus will be at the
discretion of the Fire Marshal.
Calls for Service
Fire suppression personnel will only respond to calls assigned by the
Stokes County Communications Center or the Fire Marshal.
Personnel will check in and out of service at all times with
communications similar to EMS and Sheriff’s Department in their assigned areas.
Vehicle Station
Assignments
Vehicles will be stationed inside the county at all times. All vehicle station assignments will be
approved by the Fire Marshal and the County Manager. No out of county travel is allowed unless
prior approval from the Fire Marshal and the County Manager.
Fire Marshal Burcham
discussed the following:
The Board discussed the revised policy with
Fire Marshal Burcham.
Chairman Inman, with full consent of the
Board, directed the Clerk to place the item on the
September 22nd Consent Agenda
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Appointments
Work First
Planning Committee
Chairman Inman stated
the following individuals had been nominated at the
August 25th meeting to serve on the Work First Planning
Committee:
·
Business Community – Kim Christie – Job Link
·
Business Community – Jon Lagergren
·
Community based organization representative of the
population to be served – Ann Vance – Goodwill
·
Local community transportation system – Lynn
Martens
·
Child Welfare staff – Kristy Preston
Chairman Inman
entertained a motion.
Commissioner Carroll moved
to appoint the following to serve on the Work First
Planning Committee:
§ Business Community
– Kim Christie – Job Link
§ Business Community
– Jon Lagergren
§ Community based
organization representative of the population to be served – Ann Vance –
Goodwill
§ Local community
transportation system – Lynn Martens
§ Child Welfare
staff – Kristy Preston
Vice Chairman Walker seconded and the motion
carried unanimously.
Animal
Control Advisory Council
Chairman Inman noted the following non-county
employee appointees shall be
appointed as follows per the Animal Control Advisory Council
Guidelines:
·
Mona Singleton
·
Leslie Staples
·
Bob Sullivan
·
Karen Venable
·
Teddy Kitzmiller, Jr
·
Carlton Barr
·
Debbie Cowan
Chairman Inman noted that one half of the
non-county employee appointments shall be
appointed to a term of one year and the remaining non-county employee
appointments to an
initial two-year term, thereafter, all non-county employee members
shall be appointed for two
year terms.
Chairman Inman entertained a motion.
Commissioner Carroll
moved to approve the following:
·
One year terms:
Mona Singleton, Bob Sullivan, and Karen Venable
·
Two year terms:
Debbie Cowan. Leslie Staples, Teddy Kitzmiller, Jr., and Carlton Barr
Commissioner Lankford seconded and the motion
carried unanimously.
Vehicle
Purchase – Bids – Sheriff’s Department
Chairman Inman
entertained a motion.
Commissioner Smith
moved to authorize the purchasing agent to purchase one 2009
Ford Fusion “V6” at a price of $18,654.24 from Scenic Motors. Commissioner Lankford
seconded and the motion carried unanimously.
Public
Hearing – Tax Administration- 2009 Schedule of Values
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to schedule a Public Hearing regarding the proposed
2009 Schedules of Values for September 22, 2008 at 6:05 pm. Commissioner Smith seconded
and the motion carried unanimously.
Closed
Session
Chairman Inman
entertained a motion to enter into closed session for the following:
§
To
consider the initial employment or
appointment of an individual to any office or position, other than a vacancy in
the Board of County Commissioners or any other public body, or to consider the
qualifications, competence, performance, character, and fitness of any public
officer or employee, other than a member of the Board of Commissioners or of
some other public body pursuant to G.S. 143-318.11(6 .
Commissioner Smith moved to enter into closed
session for the following:
§
To
consider the initial employment or
appointment of an individual to any office or position, other than a vacancy in
the Board of County Commissioners or any other public body, or to consider the
qualifications, competence, performance, character, and fitness of any public
officer or employee, other than a member of the Board of Commissioners or of
some other public body pursuant to G.S. 143-318.11(6 .
Vice Chairman Walker seconded and the motion
carried unanimously.
The
Board returned to open session of the September 8th meeting.
Social
Services – Director’s Salary
Chairman Inman
entertained a motion.
Commissioner Carroll
moved to adjust the salary of the Social Services’ Director
by 6% and adjust then to the next highest amount on the salary schedule
per the appropriate
grade and to be effective with the beginning of the next pay period
(09-19-08 . Vice Chairman
Walker seconded and the motion carried (4-1 with Commissioner Lankford voting against the
motion.
Comprehensive
Land Use Plan
The Board discussed
the invitation from the City of King to join in a Comprehensive
Land Use Plan for the entire County.
The Board unanimously
agreed to place the item on the September 22nd Discussion
Agenda.
Adjournment
There being no further business to come before
the Board, Chairman Inman entertained
a motion to adjourn the meeting.
Vice Chairman Walker moved to adjourn the
meeting. Commissioner Smith seconded
and the motion carried unanimously.
_________________________
_____________________________
Darlene M.
Bullins
J. Leon Inman
Clerk to the
Board Chairman