STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    JULY 14, 2008

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administrative Building) located in Danbury, North Carolina on Monday,

 

July 14, 2008 at 1:30 pm with the following members present:

                                   

                                               

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Assistant Finance Director Lisa Lankford

                                                Support Services Supervisor Danny Stovall

                                                Interim Health Director Jen Braswell

                                                EMS Director Monty Stevens

DSS Director Jan Spencer

Tax Administrator Jake Oakley

                                                                                                                                               

                                               

Chairman J. Leon Inman called the meeting to order and delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

PUBLIC HEARING – FISCAL YEAR 2008-09 RURAL OPERATING ASSISTANCE PROGRAM FUNDS

 

            Chairman Inman opened the public hearing regarding the Fiscal Year 2008-09 Rural

 

Operating Assistance Program Funds.  There were no public comments. 

 

Chairman Inman closed the public hearing.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the July 14, 2008

 

agenda.           

 

            Vice Chairman Walker requested to move Item D on the Consent Agenda – Proposed

 

Contracts for CenterPoint Human Services and YMCA to the Discussion Agenda.

 

The Board unanimously agreed to move Item D on the Consent Agenda – Proposed

 

Contracts for CenterPoint Human Services and YMCA to Item M on the Discussion Agenda.

 

            Commissioner Lankford moved to approve the July 14, 2008 agenda as amended.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items

 

on the consent agenda:

 

Minutes

 

 

Health Department – Budget Amendment #1

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #1.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.511

Equipment-Non-Capital

     $1,716.00

 $3,655.00

$5,371.00

 

           Totals

     $1,716.00

 $3,655.00

     $5,371.00

           

This budget amendment is justified as follows:

To appropriate funds for the Health Department for a grant received from Northwest Community Care Network to purchase an A1C machine to check blood sugar for diabetics.

 

This will result in a net increase of $3,655.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.228

NCCN Grant

           $00.00

$3,655.00

$3,655.00

 

Totals

$00.00

$3,655.00

$3,655.00

 

Proposed Resolution – Establishing Capital Reserve Fund

 

            Finance Director Julia Edwards submitted the following proposed Resolution

 

Establishing the Capital Reserve Fund:

 

WHEREAS, the Board of Commissioners of the County of Stokes, State of North Carolina, has recognized the need for certain capital projects and improvements to certain capital assets; and

 

WHEREAS, the Board of Commissioners of the County of Stokes, deems it necessary to set aside in the budget ordinance for the fiscal year 2008-09 certain sums in order to accumulate sufficient funds to complete these projects.

 

NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the County of Stokes, that the following amounts be deposited in a Capital Reserve Fund for the projects as follows:

 

Project

Account

            2007-08

Name

Number

Reserve Amount

Administration

201.4120.000

 $                  1,250.00

Finance

201.4130.000

 $                  5,000.00

Tax Administration

201.4140.000

 $                  6,135.00

Tax Maps

201.4141.015

 $                  8,871.00

Register of Deeds

201.4180.025

 $                38,611.00

Public Buildings

204.4190.013

 $                78,552.00

Technology

201.4210.009

 $                  6,100.00

Vehicle Maintenance

201.4250.006

 $              106,812.00

Sheriff's Department

201.4310.001

 $                35,700.00

Economic Development

201.4920.027

 $              214,178.00

Emergency Communications

201.4325.002

 $                  8,275.00

Emergency Med. Services

201.4370.010

 $              116,275.00

Fire Marshal

201.4340.000

 $                  4,080.00

Planning

201.4910.000

 $                  5,000.00

Ag Advisory Committee

201.4950.009

 $                10,000.00

Animal Control

201.4380.002

 $                32,150.00

Jail

201.4320.012

 $                10,797.00

Library

201.6110.000

 $              160,000.00

Town of Danbury

201.4920.027

 $                25,000.00

Forsyth Tech

201.5912.018

 $                13,600.00

Solid Waste

201.4720.018

 $                  7,000.00

Superior Court

201.4160.000

 $                21,187.00

E911 Fund

201.4325.001

 $                30,000.00

 

Totals

 $              944,573.00

 

 

NCACC – Designation of Voting Delegate for Annual Conference

 

            Vice Chairman Jimmy Walker was nominated at the June 23rd meeting to be the

 

designated voting delegate for Stokes County at the 101st Annual Conference of the North


Carolina Association of County Commissioners to be held in Craven County, North Carolina

 

on August 21-24, 2008 with consideration of approval at the July 14th meeting.

 

            Vice Chairman Walker moved to approve the Consent Agenda.  Commissioner

 

Lankford seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

Comments – Manager and Board of Commissioners

       

            County Manager Bryan Steen noted the following:

 

§  Grant Updates:

·         Danbury Water System Rehabilitation Grants – up to $500,000 from Rural Center (50% of the project cost) along with up to $300,000 from ARC (30% of the project cost)

·         CenterPoint – Second year funding of $100,000 for Substance Abuse Relating to Automobile Crashes and Fatalities

·         Stokes Core -$209,000 for Economic Stimulus Project

·         DSS- $21,500 for the continuation of the Caregiver Voucher Program

§  Need for a Public Hearing at the July 28th meeting relating to the County

seeking financial loans for capital improvement projects for repairs to roofs, paving, etc. (requirement from Local Government Commission)

           

            Chairman Inman noted that he had received commitment from PART Executive

 

Director Brent McKinney that Stokes County should see some activity within the next 90 days

 

regarding a Park and Ride Lot.  Commissioner Lankford requested that Director McKinney

 

further investigation the possibility of using vans in some parts of the county.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Proposed Fiscal Year 2008-09 Rural Operating Assistance Program Funds

 

            YVEDDI Transportation Coordinator Charlie Walker presented the following 

 

information regarding the proposed Fiscal Year 2008-09 Rural Operating Assistance Programs

 

Funds:

 

§  Programs included in the Rural Operating Assistance Programs:

o   Elderly and Disabled Transportation Assistance (EDTAP) which provides operating assistance for the transportation of elderly and disabled citizens (currently administered by Senior Services)

o   Employment Transportation Assistance Program which is intended to provide operating assistance for transitional Work First, Workforce Development Programs and general public employment transportation needs (currently administered by the Dept. of Social Services)

o   Rural General Public Program (RGP) funds are intended to provide transportation service to individuals who are not human service agency clients (currently administered by YVEDDI)

§  Transportation Funding for Fiscal Year 2008-09

o   Elderly and Disabled Transportation - $76,445.00

o   Employment Transportation - $15,408.00

o   Rural General Public Transportation – $78,742.00

o   Total Funding - $170,595.00

§  Program period is July 1, 2008 – June 30, 2009

§  Proposal does not include funding for transportation to the community college

 

Mr. Walker stated the proposed funding can best meet the needs of the citizens of

 

Stokes County by combining the Elderly and Disabled Transportation Assistance (EDTAP) and

 

Rural General Public Program (RGP) dollars, which would allow the EDTAP funding to last

 

longer.  Mr. Walker noted that Senior Services had done an excellent job administering the

 

program, but combining the EDTAP and RGP dollars would allow YVEDDI to provide more

 

transportation for the citizens of Stokes County.   Mr. Walker requested the Board approve for

 

YVEDDI to administer the EDTAP funding along with the RGP funding and approval of the

 

Certified Statement Fiscal Year 2008-09 for the County of Stokes for the Rural Operating

 

Assistance Program.

 

            The Board discussed the proposed Fiscal Year 2008-09 Rural Operating Assistance

 

Program Funds, the possibility of the County servicing YVEDDI’s van fleet, combining

 

EDTAP and RGP funding, and the current transportation needs of the County.

 

            Mr. Walker noted that there is always a need for additional funding for transportation

 

for individuals who cannot afford transportation to day care centers, work, etc.  YVEDDI has

 

made a commitment that all Veterans will be served regardless of funding.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

YVEDDI/Garage-NCDOT Grant -Update

 

            Mr. Charlie Walker presented the Board with a handout regarding the Administrative

 

and Maintenance Transit Facilities Feasibility Study for YVEDDI and Stokes County. 

 

Ms. Nancy Painter, NCDOT, recently emailed YVEDDI indicating that the feasibility

 

study for the YVEDDI Administrative Transit Facility and the County’s Maintenance Center

 

should be starting very soon.  Mr. Walker noted that he would be contacting the County to set

 

up a meeting with NCDOT officials, YVEDDI officials, County officials, the Board of

 

Commissioners, and project consultant to discuss the scope of the proposed project.

 

            The Board discussed the proposed project with Mr. Walker.

 

            Chairman Inman directed Mr. Walker to let the County Manager know as soon as

 

possible the date for the meeting.

 

PART Transportation Study –Information

 

            Mr. Charlie Walker presented the Board with a draft copy of the Piedmont Triad

 

Seamless Mobility Plan which details the inventory of equipment and facilities for each of the

 

public transit providers in the Piedmont Triad region.  The study’s intent was to look at

 

coordination, communication, and consolidation potential in addressing facility and vehicle

 

needs.  The study should be completed within the next couple of weeks.

 

            Mr. Walker noted that one proposal has a centralized dispatch center in Winston

 

Salem.  Mr. Walker feels that Stokes County needs its own dispatch center.

 

            PART will be presenting the final report to the Board and will be requesting

 

the Board’s endorsement

 

            The Board briefly discussed the draft with Mr. Walker.

 

Health Department – Reclassification – Human Services Planner II/Emergency Management Planner I

 

            Interim Director Jen Braswell presented the following regarding reclassifying the

 

Human Services Planner II to an Emergency Management Planner I:

 

§  Office of State Personnel and Stokes County Board of Commissioners have both recently approved the reclassification of the PHN II- Preparedness Coordinator position to a Human Services Planner II

§  After advertising the position as a Human Services Planner II, there were no applicants qualified for the position

§  Position is required and funded by the State

§  Working with the Office of State Personnel - several options were explored for the position

§  After exploring the options, the best idea was to share the position with Emergency Management Services

§  Office of State Personnel has approved the reclassification to an Emergency Management Planner I which would be shared between the Health Department and Emergency Management

§  Salary grade would remain the same and require no additional county funding, Health Department would fund the entire position

§  Board of Health endorsed this concept at their July 1st meeting

§  A job description has been completed for the Emergency Management Planner I

§  Request to move the item to today’s Action Agenda in order to proceed with advertising and hiring of the position

 

EMS Director Monty Stevens stated that by placing the position under both

 

departments, the entire County would benefit.

 

            The Board discussed the reclassification with Interim Director Braswell.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Work First Plan – Standard or Electing County – Fiscal Year 2009-10 and Fiscal Year 2010-11

 

            DSS Director Jan Spencer presented the following information regarding the Work First

 

Plan for Fiscal Years 2009-10 and 2010-11:

 

§  Time for the County to designate whether the County wishes to remain a “standard” status or change to an “electing” status for the Work First Program

§  Currently, there are only eight counties that are “electing” counties

§  DSS Board met on June 25th and voted to remain a “standard” county, the DSS Board decided to go with the least “risky” plan due to the declining economy

§  If the County had been an “electing” county during the 2007-08 fiscal year, the county would have had to expend an additional $50,000 in county funding

§  Need to appoint a Planning Committee of individuals to identify the needs of our population and to review and assist in developing the County Plan to respond to those identified needs

§  The Planning Committee must include, but is not limited to, representatives of the following entities:

·         County Board of Social Services

·         Board of Area Mental Health Authority

·         Local Public Health Board

·         Local School Systems

·         Business Community

·         Board of County Commissioners

·         Community-based organizations representative of the population to be served

·         The Department encourages counties to include other interested parties on the planning committee, such as current and former Work First recipients, business leaders, employers, providers of child care, and transportation services, child support enforcement staff, and office of private charitable organizations such as Salvation Army, Goodwill, etc.

§  Decision to remain a “standard” county must be made and sent to DHHS by September 26, 2008

 

DSS Director Spencer requested the Board of Commissioners approve for Stokes

 

County to remain a “standard” county.

 

            The Board discussed DSS Director Spencer’s request to remain as a “standard” county

 

along with following the usual guidelines for appointing a planning committee.

 

Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Purchase of EMS Capital Equipment (Ambulance Remounts) – Sole Source Exception

 

            Support Services Supervisor Danny Stovall presented the following information

 

regarding the Purchase of EMS Capital Equipment (Ambulance Remounts) – Sole Source

 

Exception:

 

§  Following quotes received from Northwestern Emergency Vehicles for remounting current modular bodies and a new unit cost:

·         Option #1-Remount:  $79,905.00 per unit to remount on either a Ford E350 or Chevrolet 3500 chassis with a 4-6 week turn-a-round on 1st unit

·         Option #2-Remount:  $82,905.00 per unit to remount on a Ford E450 chassis with a 4-6 week turn-a-round on the 1st unit

·         Option #3-New Unit:  $116,177.00 (1) 2008 E450 chassis with a Horton Type III ambulance module with delivery time 9-10 weeks

§  Funding source:  Lease Purchase Agreement

 

Mr. Stovall presented the following information regarding Sole Source Exception:

 

North Carolina General Statute 143-129 and North Carolina General Statute 143-131 procedures for letting public contracts. Both statutes require public bidding for purchases or construction needs over a certain dollar threshold.

 

However, included in North Carolina General Statute 143-129 is a sole source exception, 143-129 (e)(6):

 

“(e) Exceptions: - The requirements of this Article do not apply to:”

 

(6) “Purchases of apparatus, supplies, materials, or equipment when: (I) performance or price competition for a product are not available, (II) a needed product is available from only one source of supply; or (III) standardization or compatibility is the overriding consideration. Notwithstanding any other provision of this section, the governing board of a political subdivision of the State shall approve the purchases listed in the preceding sentence prior to the award of contract.”

 

Mr. Stovall recommends that the County use the Sole Source Exception as outlined above and his recommendation is based on the following.

 

Remount

 

1. Northwestern Emergency Vehicles is Horton Emergency Vehicle service provider and                         remount location within the State of North Carolina.

2. Modules to be remounted were manufactured by Horton Emergency Vehicles.

 

            Mr. Stovall requested the Board approve the following proposed Resolution for Sole

 

Source  Exception:

 

RESOLUTION

EXEMPTION FROM GENERAL STATUTE 143-129 

FOR FISCAL YEAR 08-09 AMBULANCE/REMOUNT PURCHASES

 

WHEREAS, North Carolina General Statue 143-129 bidding requirement is as follows;

No construction or repair work requiring the estimated expenditure of public money in an amount equal to or more than five hundred thousand dollars ($500,000) or purchase of apparatus, supplies, materials, or equipment requiring an estimated expenditure of public money in an amount equal to or more than ninety thousand dollars ($90,000) may be performed, nor may any contract be awarded therefore, by any board or governing body of the State, or of any institution of the State government, or of any political subdivision of the State, unless the provisions of this section are complied with;

 

For purchases of apparatus, supplies, materials, or equipment, the governing body of any political subdivision of the State may, subject to any restriction as to dollar amount, or other conditions that the governing body elects to impose, delegate to the manager, school superintendent, chief purchasing official, or other employee the authority to award contracts, reject bids, or re-advertise to receive bids on behalf of the unit. Any person to whom authority is delegated under this subsection shall comply with the requirements of this Article that would otherwise apply to the governing body.

 

WHEREAS, North Carolina General Statute 143-129 contains the following exception;

(e) (6) Exceptions – The requirements of this Article do not apply to:

Purchases of apparatus, supplies, materials, or equipment when: (i) performance or price competition for a product are not available; (ii) a needed product is available from only one source of supply; or (iii) standardization or compatibility is the overriding consideration. Notwithstanding any other provision of this section, the governing board of a political subdivision of the State shall approve the purchases listed in the preceding sentence prior to the award of the contract.

WHEREAS, the Board of Commissioners is convened in a regular meeting:

 

NOW THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

Fiscal year 08-09 purchase of ambulances or remounting of current module bodies hereby be made exempt from the provisions of North Carolina General Statute bidding requirements per 143-129(e)(6) for the following reasons:

·         Needed product is only available through one (1) vendor

·         Northwestern Emergency Vehicles is the only licensed dealer for Horton Emergency Vehicle for the State of North Carolina

·         Northwestern Emergency Vehicles is the Horton Emergency Vehicles licensed service provider within the state of North Carolina

·         Modules to be remounted were manufactured by Horton Emergency Vehicles and vendor performance is a major consideration 

 

Adopted this the _____day of ___________ 2008.

 

_____________________________                          _____________________________

J. Leon Inman- Chairman                                            Jimmy Walker – Vice Chairman

 

____________________________                              _____________________________

Ron Carroll - Commissioner                                         Ernest Lankford - Commissioner      

 

____________________________                            Attest ________________________                    

Stanley Smith – Commissioner                                              Darlene Bullins

Clerk to the Board

 

            EMS Director Monty Stevens noted the following:

 

§  Forsyth, Surry, and Yadkin counties are all in agreement that the Chevrolet 3500 chassis is the best product currently available which has a smoother ride and better fuel mileage (2-3 miles/gallon) along with no major problems occurring to date

§  Only negative aspect with the Chevrolet 3500 chassis is that some parts are not stocked in the Chevrolet dealership as in a typical Ford dealership which can create an additional downtime for the unit

§  Personal recommendation is to remount units on a chassis manufactured by Chevrolet

 

            The Board discussed the proposals with Mr. Stovall and Director Stevens.

 

            Commissioner Smith noted the possibility of extending the life of the vehicle if the

 

County chose to remount on a Ford E450 chassis even though the cost is approximately $3,000

 

greater.

 

Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Proposed Bids – Administrative Building – Third Floor Renovations

 

Support Services Supervisor Danny Stovall presented the following information

 

regarding the Administrative Building –Third Floor Renovations:

 

§  Bids were opened and read aloud on Thursday, July 3rd for furnishing labor, materials, and equipment relating to renovation and completion of the 3rd floor

§  Bid proposals were taken for the following phases of construction

·         Electrical

·         HVAC

·         Framing

·         Sheet Rock Installation

·         Doors and Door Frame Installation

·         Ceiling Grid Installation

§  Items remaining that were not included in the proposed bids:

o   Removal and reinstallation of window using outside vendor

o   Carpet – use outside vendor

o   Painting – county personnel

o   Water Cooler Installation – use outside vendor

o   Dumpster Service – provide by County

o   Telephone Installation – use outside vendor

 

The following bids were received:

 

July 3, 2008

 

 

 

 

 

 

 

 

 

 

 

Electrical

 

 

HVAC

 

 

 

 

 

 

 

 

Jerry Wilkins Electric

27,500.00

 

Professional Air Systems

65,150.00

 

Harry's Electric Company

28,840.00

 

Frye Heating & Air

92,840.10

 

Pinnacle Electrical

59,190.00

 

Brady Flannery

No Bid

 

Mountain Air

No Bid

 

Brady Trane

No Bid

 

 

 

 

Cooks Heating & Air

No Bid

 

 

 

 

 

 

 

Single Bid for Framing

 

 

 

 

 

Doors, Sheet Rock, Ceiling

 

 

 

 

 

Grid Installation

 

 

 

 

 

 

 

 

 

 

 

Shields Inc.

43,328.00

 

Non-responsive bid - bid was received at 5:04 pm

 

 

 

Bid does not include cost for doors or hardware

 

 

 

 

 

 

Sharp Interiors

28,240.00

 

Sheet Rock Installation

Material & Labor

 

11,460.00

 

Ceiling Grid Installation

Material & Labor

 

8,200.00

 

Framing/Door Installation

Material & Labor

 

 

 

Not included in cost - door hardware or labor to install

 

47,900.00

 

 

 

 

 

 

 

 

 

 

Main Street Drywall

14,806.00

 

Sheet Rock Installation

Material & Labor

 

9,720.00

 

Ceiling Grid Installation

Material & Labor

 

24,839.00

 

Framing/Door Installation

Material & Labor

 

 

 

Hardware sets & labor are included in cost

 

49,365.00

 

 

 

 

 

 

 

 

 

 

Clemmons Drywall

17,127.00

 

Framing/Door Installation

Material & Labor

 

21,335.00

 

Metal Studs/Sheet Rock

Material & Labor

 

10,989.00

 

Ceiling Grid

Material & Labor

 

 

 

Hardware sets & labor are included in cost

 

49,451.00

 

 

 

 

 

 

 

 

 

 

Quality Dry Wall

Labor quote only

 

 

 

Paul Todd

No Bid

 

 

 

 

Nathan Southern

No Bid

 

 

 

 

Jims Carpentry

No Bid

 

 

 

 

 

 

 

 

 

 

Sheet Rock Install

 

 

 

 

 

 

 

 

 

 

 

Sharp Interiors

28,240.00

 

 

 

 

Clemmons Drywall

21,335.00

 

 

 

 

Main Street Drywall

14,806.00

 

 

 

 

 

 

 

 

 

 

Ceiling Grid

 

 

 

 

 

 

 

 

 

 

 

Sharp Interiors

11,460.00

 

 

 

 

RB Subcontractors

13,500.00

 

 

 

 

Clemmons Drywall

10,989.00

 

 

 

 

Mainstreet Drywall

9,720.00

 

 

 

 

 

 

 

 

 

 

Framing/Door Install

 

 

 

 

 

 

 

 

 

 

 

Sharp Interiors

8,200.00

 

No hardware included

 

 

Clemmons Drywall

17,127.00

 

 

 

 

Mainstreet Drywall

24,839.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Quality Drywall

16,511.00

 

Labor framing only

 

 

Quality Drywall

7,996.00

 

Labor sheet rock install

 

 

Quality Drywall

7,112.00

 

Labor ceiling grid install

 

 

 

 

            Mr. Stovall recommended and requested the Board’s approval for the following bids:

 

o   Jerry Wilkins Electric = $27,500

o   Professional Air Systems = $65,150

o   Main Street Drywall = $49,365

o   Total Phase I Bidding = $142,015.00

 

Mr. Stovall also requested the Board reject the following as non-responsive bids:

 

o   Bid for Single Bid for Framing Doors, Sheet Rock, Ceiling Grid Installation from Shields, Inc for $43,328 due to the bid was not received until 5:04pm

o   Bid for Single Bid for Framing Doors, Sheet Rock, Ceiling Grid Installation

from Sharp Interiors for $47,900 due to the bid did not include the cost of door hardware or labor to install as requested

 

            The Board discussed the proposed bids, proposed total project cost, vendor

 

recommendations, in-house labor, and proceeding with the proposed project.

 

Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Proposed Bids – Stokes Opportunity Center – Renovations

 

Support Services Supervisor Danny Stovall presented the following information

 

regarding the proposed bids for the Stokes Opportunity Center renovation project:

 

§  Proposed bids were opened and read aloud on July 9th at 3:00pm relating to the 36’x80’ expansion to Stokes Opportunity Center

§  The following bids were received:

·         Wishon and Carter Builders of Yadkinville = $264,067

·         Garanco Inc of Pilot = $302,000

·         Triad Builders of King = $306,314

·         Magnolia Builders of Winston Salem = $307,000

·         Karl Stimpson Builders of Pfafftown = $314,968

·         Brooks General Contractors of Greensboro = $349,353

 

Mr. Stovall suggested the Board direct him to meet with the lowest bidder and see if

 

there were any changes that could be made to reduce the cost without making major

 

structure changes.

 

The Board discussed the proposed bids with Mr. Stovall, possible negotiations with the

 

lowest bidder, using in-house labor if possible, and proceeding with the renovations.

            County Manager Bryan Steen noted possibly delaying some of the renovations such

 

as the existing HVAC repairs until Spring after quarterly reviews have been completed.

 

Chairman Inman, with full consent of the Board, directed Support Services Supervisor

 

Stovall to meet with the lowest bidder and see if there were any changes that could be made

 

to reduce the cost without making major structure changes.

 

Tax Administration Report –June 2008

 

Tax Administrator Jake Oakley presented the following informational data:

 

Fiscal Year 2007-08

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(18,619,330.00)

$18,625,279.58

$5,949.58

 

 

 

 

 

 

Prior Taxes 1991-2006 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$       700,000.00

$     703,894.92

$3,894.92

 

EMS Collections

 

 

 

 

Total Collected (06-01/06-30-08)

$         11,928.97

 

 

 

Total Collected (07-01-07/6-30-08)

$         99,343.22

 

 

 

No delinquent accounts received from EMS during June 08

 

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

06-01-08/06-30-08

3

$99,847.00

$      918.84

 

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

06-01-08/06-30-08 - none to report

 

 

 

 

Motor Vehicle Release Report

Accounts

Total Accounts

 

06-01-08/06-30-08

37

       $          1,424.20

 

 

 

 

 

Motor Vehicle Refund Report

Accounts

Total Accounts

 

06-01-08/ 06-30-08

9

       $             354.25             

 

 

 

 

 

Number billed for June  2008

0

Due to  new f/y of  budget

 

 

Releases Less than $100

 

 

Real/Personal Property

 

 

Per NCGS 105-381(b) June 2008

Bill Number

 

Otis Darling

07A61990.07.1

 $    80.83

 

Total

 $    80.83

 

 

 

Garnishment Totals

Total

Original

 

Accounts

Levy Amt

July 07 to May 08

1257

$    465,660.24

June 2008

290

$    119,382.60

Total of all

1547

$    585,042.84

 

Tax Administration Report – Fiscal Year 2007-08

 

            Tax Administrator Jake Oakley presented the following informational data:

 

§  Under NCGS 105-321 – Fiscal Year 2007-08 Charge to Collect the following:

·         Current Taxes = $18,619,330

·         Prior Delinquent Taxes = $$700,000

·         Land Use Taxes = $30,000

·         Interest = $200,000

·         Current Dog Taxes = $47,000

·         Prior Dog Taxes = $1,100

·         Total Levy = $19,597,430

·         As of June 30, 2008, Tax Office had received total collections of all taxes = $19,601,377.97

·         Collection rate for Fiscal Year 2007-08 = 96.331%

·         Total amount collected over budget for Fiscal Year 2007-08 = $3,947.97

§  Annuals bills are estimated to be mailed to taxpayers by July 28, 2008

§  Approximately 36,000 tax bills will be mailed

§  Real property (permanently listed) is on one bill with personal property (listed as of January 1st) being on another bill due to the current software

§  If both items are listed together, it will un-list the land and the land according to state law has to be permanently listed

§  Increase of approximately 8,000 bills due to listing the personal property separate

§  This will be the first year of dividing the real and personal property on two separate bills

 

The Board expressed their appreciation to Tax Administrator Oakley for his work hard.

 

Tax Administration – Settlement of Fiscal Year 2007-08 & Charge to Collect Fiscal Year 2008-09

 

Tax Administrator Jake Oakley presented the following information:

 

Order of Chief Accounting Officer – NCGS 105-352

 

            The following Order of the Compliance with G.S. 105-352(b)(1) and G.S. 105-352

 

(b)(2) for the Settlement of Fiscal Year 2007-08 Property Taxes has been verified and approved

 

by Finance Director Julia Edwards:

 

STATE OF NORTH CAROLINA   ) ORDER OF THE COMPLIANCE WITH G.S.105-352(b)(1)

                                                        )   AND G.S. 105-352(b)(2) FOR THE SETTLEMENT OF

COUNTY OF STOKES                    )   FISCAL YEAR 2007-2008 PROPERTY TAXES

 

 

 

                                                TO :     THE STOKES COUNTY TAX ADMINISTRATOR

 

 

By the powers invested in me as the Chief Accounting Officer of Stokes County, North Carolina, this order of compliance pursuant to North Carolina General Statutes 105-352(b)(1) and 105-352(b)(2) is issued to you.  I further acknowledge that the receipts for prepayments of taxes for the fiscal year 2007-2008 have been delivered to me, and that such prepayments have been deposited to the credit of Stokes County.

 

Witness my hand and official seal this 14th day of July 2008.

 

                                                                        _______________________________________

                                                                        Julia Edwards, Finance Officer & Chief

                                                                        Accounting Officer, Stokes County North Carolina

 

SWORN TO AND SUBSCRIBED BEFORE ME THIS

 

________ DAY OF _________________, 2008

 

______________________________________

Notary Public

 

My Commission Expires __________________

 

 

            Tax Administrator Oakley noted there was no action needed by the Board regarding the

 

Order of Compliance with G.S. 105-352(b)(1) and G.S. 105-352 (b)(2) for the Settlement of

 

Fiscal Year 2007-08 Property Taxes.

 

Resolution of Settlement (NCGS 105-373)

 

            Report of Delinquent Real Property Taxes

 

            Tax Administrator Oakley reported that the following real property taxes levied for the

 

year 2007, remain uncollected and the Tax Administrator/Collector has made diligent efforts to

 

collect said taxes by use of remedies as provided by law in the Machinery Act of North

 

Carolina:

 

¨      1219 records totaling $367,519.39

 

            Tax Administrator Oakley request the above 1219 records submitted be declared

 

delinquent and become liens against the real property according to NCGS 105-355 due to

 

unpaid taxes. These listings were advertised as delinquent taxes in the April 16, 2008 edition of

 

the Stokes News.

 

            Tax Administrator Oakley requested that the list be settled by the Board as taxes not

 

collected for the 2007 tax year and credited to the Tax Administrator.  The list does not have to

 

be added to the Board of Commissioners’ minutes.  A complete detailed list will be retained by

 

the Clerk to the Board and the Tax Administrator.

 

            Report of Insolvents

 

            Tax Administrator Oakley reported that the following personal property taxes levied for

 

the year 2007, remain uncollected and the Tax Administrator/Collector has made diligent

 

efforts to collect said taxes by use of remedies against personal property as provided by law but

 

has been unable to locate sufficient property belonging to delinquent taxpayers out of which the

 

taxes might be collected: (Said taxes are not liens upon real estate):

 

UNPAID 2007 PERSONAL PROPERTY ONLY

 

 

Bill Number...........    Account Number    Bill Name................    Due One Cur Tot        Personal Gross Value

 

07A73636.09               73636             ADAMS, VERNON DBA                       7.11              1,077

                                            NORTHEND GARAGE & WRECKER

07A155913636.09           155913636         ADP INC                                 5.23                871

07A155916244.09           155916244         ALLEN, JOHN JR                         92.65             14,038

                                            ALLEN, LINDA KAYE

07A155916987.09           155916987         AMERICAN COIN LAUNDRY                  76.71             11,623

07A155912675.08           155912675         AMOS, GEORGE JEFFERSON JR              33.85              5,128

                                            AMOS, DAWN SMITH

07A155893330.09           155893330         ANDREWS, MICKEY                         7.86              1,310

07A37057.09.1             37057             ARMSTRONG, MARK DAVID                   2.16                300

                                            BURCHETTE, ANDREA LUANN

07A155924312.04           155924312         ARNDER, PATRICIA HUTCHINS              39.97              6,057

07A156015828.09.1         156015828         BAKER, JOHN                           101.77             15,420

07A67579.09               67579             BALLARD, CYNTHIA HICKS                101.77             15,420

07A156008284.09.1         156008284         BARBOSA, FREDY RODRIGUEZ              185.09             26,766

07A155915001.09           155915001         BARNEYCASTLE, ODELL                    28.55              5,128

07A70399.09               70399             BARNEYCASTLE, OSCAR  JR                 1.05              5,399

07A156012516.01           156012516         BARRETT, RANDY DEAN JR                 32.39              5,399

                                            BARRETT, SHAWN RAY

07A55207.07               55207             BASS, LONNIE CURTIS SR                 30.04              4,551

07A156006665.09           156006665         BECKWORTH, TONI R                     246.18             37,300

07A155912759.05           155912759         BENNETT, HENRY EDSEL                   58.73              8,898

07A155915586.09           155915586         BENTLEY, APRIL DAWN                   119.38             18,088

07A155893344.09.1         155893344         BLACKWELL, FELICIA C                  241.19             42,941

07A155919113.04           155919113         BLALOCK, KATHERINE                     38.40              6,400

07A155913548.08           155913548         BOOTH, MARY M                          75.67             12,611

07A67109.01               67109             BOTTOMS, TERRY WILSON                  79.99             13,332

07A67055.01.1             67055             BOWERS, WESLEY CRAIG                  114.72             17,382

                                            BOWERS, LISA WHITE

07A155929683.09.1         155929683         BOWLING, JENNIFER                      27.91              4,228

07A66139.09               66139             BOWMAN, DONALD L                        8.25              1,375

                                            BOWMAN, KATHIE C

07A155927245.09           155927245         BOWMAN, GILMER                        147.64             24,606

07A155894321.06           155894321         BOYD, RICKY JAMES                     180.00             30,000

                                            BOYD, CYNTHIA

07A155908357.09.1         155908357         BRACKEN, WILLIAM GLENN DB             207.07             28,294

                                            ABC GARBAGE CO

07A155928489.09           155928489         BRAGG, AUSTIN                          30.04              4,551

                                            BRAGG, KASEY

07A22729.09.1             22729             BRANNON, BEVERLY STEWART               81.11             11,741

07A70080.09               70080             BRAY, RUDY FOLGER                     111.56             16,903

07A155894364.09           155894364         BREWER, THELMA VANHOY                 116.02             17,578

07A53489.01               53489             BREWER, WILLIAM EDGAR JR               36.85              6,141

                                            BREWER, LESLIE STEPHENS

07A155921238.08.1         155921238         BRIM, BONNIE                           52.62              7,309

07A37194.01               37194             BRIM, EDWARD STEVE JR                   1.59             12,050

07A33584.09               33584             BROOKCLIFF, ASSOCIATES IN              63.17             10,529

07A17372.07               17372             BROOKER, MARK S                       294.60             49,100

                                            BROOKER, ALICE S

07A155893743.09           155893743         BROWN, BRIAN K                         87.77             13,298

                                            JOHN BROWNS COUNTRY STORE

07A3871.01                3871              BROWN, MARY D                          34.69              5,782

07A19400.09.1             19400             BROWN, MICHAEL WAYNE                  234.96             35,600

07A56970.04               56970             BULLINS, ANNETTE                       11.24              1,873

                                            THE FLOWER BASKET

07A247.03                 247               BULLINS, GARY                          41.87              6,979

                                            BULLINS, ANNETTE W

07A155912268.04           155912268         BURGAN, RAMON RICHARD JR              119.21             19,868

07A155917159.08           155917159         BURGESS, PANSY                          5.38                897

                                            HAIR MAGIC

07A45276.09               45276             BURLESON, ANNICE LOGAN                 39.15              5,931

07A45276.09.1             45276             BURLESON, ANNICE LOGAN                 42.86              5,954

07A73056.09               73056             BURNETTE, JOHN PAUL                    74.62             12,436

                                            BURNETTE, MARY SHRADER

07A27572.09               27572             BUTNER, REBECCA GILES                 119.38             18,088

07A71516.07               71516             BYERS, PRISCILLA DAWN                  80.61             19,868

07A32991.09               32991             CALLOWAY, CARL FRANKLIN               133.34             22,224

                                            BUTCHS WELDING

07A155922296.01           155922296         CALLOWAY, DEBORAH TATUM               346.50             52,500

07A61753.04               61753             CAMPBELL, RICHARD E                    53.45              8,099

                                            CAMPBELL, SHERIL E

07A155929677.09           155929677         CAPITAL CARE RESOURCES IN               2.20             18,303

                                            C/O GENTIVA HEALTH SERVIC

07A155927175.09           155927175         CARR, BERNICE A                        92.33             15,388

07A155923648.09           155923648         CARTER, CLIFFORD                       34.92              5,290

07A65526.09               65526             CAUSEY, JACK L                        112.88             17,103

                                            CAUSEY, BONNIE R

07A155909121.09           155909121         CFM BODY WORKS                         97.93             16,321

07A155922735.07           155922735         CHAPMAN, THURBY VERNELL I              42.76              6,479

07A44048.04.1             44048             CHAVEZ, GABRIEL JUAN                  911.06            111,411

07A155916726.01           155916726         CHAVEZ, J-ALEX LARRAGA                  3.42             16,298

07A155929615.09           155929615         CHILTON, KAY                           35.63              5,399

                                            CHILTON, MICHAEL

07A32994.09               32994             CHIPMAN SALES INC                      16.82              2,549

07A155914731.09           155914731         CHOPLIN, SCOTT A                       35.63              5,399

                                            CHOPLIN, KIMBERLY B

07A42747.09               42747             CLARK, BOBBY JUNIOR                    35.63              5,399

07A155915916.09           155915916         CLIFTON, SARAH                         65.64              9,945

07A60536.09               60536             COBB, RHONDA                           76.62             11,609

07A156016488.09.1         156016488         COCHRAN, SAMUEL T                      39.62              6,004

07A2614.09                2614              COCKERHAM, HOWARD HARDIN               36.63              5,550

07A155905489.09           155905489         COEBURN, WILLIAM                       87.57             13,269

07A68492.09               68492             COLE, IRIS SHAVER                      83.74             12,689

07A156006655.09.1         156006655         COLLINS, ANGELA                        81.35             11,298

                                            COLLINS, PAUL

07A155906316.05.1         155906316         COLLINS, BRENDA J                     150.96             22,874

07A36163.06               36163             COLLINS, GEORGE ELMER                   3.30                500

07A19898.06               19898             COLLINS, ROGER TAFT                    28.30              4,289

07A19900.07               19900             COLLINS, TERESA BERRY                  28.57              4,761

07A155912291.09           155912291         COMER, KAREN LYNN                      27.31              4,551

07A155928458.09           155928458         CONNER, SHELLY J                       70.72             15,388

07A60794.09               60794             COVINGTON, MARK RANDELL                84.23             14,038

07A155924008.07           155924008         COVINGTON, SHERWOOD C                   1.20                200

07A38884.09.1             38884             COX, DEBORAH ROGERS                    33.48              5,074

07A16690.01               16690             CRAIG, JAMES DAVID                     27.31              4,551

07A156001068.07.1         156001068         CRAIG, LILLIAN MCKNIGHT                72.80             11,030

07A75423.09               75423             CREASON, W JAMES                      106.36             17,727

07A155891611.03           155891611         DAHLE, DONOVAN C A                     15.88              2,407

                                            BARRY, MARGARET H

07A72383.04               72383             DALTON, WELDON RAY                     35.63              5,399

07A155901877.09.1         155901877         DAVIS, TAMMY                          132.90             18,459

07A57779.09               57779             DECONZO, EDNA MAE                      92.33             15,388

07A155897303.09           155897303         DENNY, HAROLD VERNON JR                31.77              4,814

07A155924491.04           155924491         DEVORE, ELEANOR R                      34.31              5,718

07A29723.09               29723             DOBSON, DAVID EUGENE                   33.11              5,519

                                            DOBSON, DEBORAH

07A73429.03               73429             DODSON, CRYSTAL MORTON                 35.63              5,939

07A155893733.07           155893733         DODSON, DILLARD R JR                   63.17             10,529

07A70345.01               70345             DUGGINS, RALPH KEITH                  110.47             16,738

07A155893338.09           155893338         DUNLAP, RICHARD L JR                  114.59             17,362

07A155920480.09           155920480         DYER, ROBIN LYNN                       60.58              9,178

                                            DYER, PEGGY FLYNN

07A32434.01               32434             EASTER, JAMES MICHAEL                  32.39              5,399

07A156011555.09           156011555         EDWARDS, HOPE R                        48.59              8,099

07A155901585.09           155901585         ELLENBURG, SHARON WILLARD               1.94             13,482

07A155911269.02           155911269         FARIES, DONNIE WAYNE                  145.69             58,800

07A155901149.01           155901149         FARMER, TAMMY RUTH                     35.63              5,399

07A63495.09               63495             FELTS, CHARLENE BEESON                274.20             45,700

                                            FELTS, JOHN GARRETT

07A18069.09               18069             FERGUSON, LISA W                       37.63              5,701

07A33173.07               33173             FERRELL, APRIL H                      111.56             16,903

07A60040.04               60040             FINDLEY, SUSAN WOOLARD                101.56             15,388

07A66314.02               66314             FLIPPIN, ROBERT EARL                   28.06              4,251

07A51743.02               51743             FLIPPIN, ROBERT LOSSIE                 83.74             12,689

                                            FLIPPIN, GAYLE STEWART

07A67225.07.1             67225             FORD, WILLIE LEE JR                   398.30             54,906

07A155901972.01           155901972         FOSTER, MATTHEW JAY                    84.16             12,751

07A155896963.04           155896963         FOX, RONALD L JR                       37.41              5,669

                                            FOX, MARY BROCK

07A33947.07               33947             FREEMAN, BARBARA S                     34.01              5,669

07A155907420.09           155907420         FREEMAN, LORA LEA                       1.10              5,399

07A49059.09.1             49059             FRENETTE, GALEN ANTHONY               122.76             16,986

07A155909558.02           155909558         FULP, JIMMY DEAN                      118.84             18,005

07A28096.03               28096             FULP, WILLIAM M                        31.97              5,328

                                            FULP, ANGELA G

07A56104.08               56104             FUN TIME VIDEO & TANNING               10.95              1,825

07A35242.09.1             35242             GARRIS, KENNETH JOSEPH                 84.96             12,313

07A155906746.09           155906746         GARRIS, PATRICIA ANN                   66.54             10,082

07A155911876.09.1         155911876         GILCHRIST, TAMMY                      167.03             37,901

07A18121.04               18121             GOAD, JAMES STUART                    122.99             18,635

07A69133.04               69133             GOAD, JERRY WAYNE                      28.62              4,337

07A155920584.09.1         155920584         GOINS, TONY WAYNE                      35.63              5,399

                                            GOINS, AMANDA SALMONS

07A51767.05.1.1           51767             GOINS, VICKY MABE                     101.41             16,902

07A155893726.04           155893726         GONZALEZ, DIANA                        54.17              9,028

07A155893726.04.1         155893726         GONZALEZ, DIANA                         3.30                500

07A155916367.07           155916367         GOOLSBY, LILLIE M                      53.45              8,099

07A5375.09                5375              GORDON, DAVID BRIAN                    31.77              4,814

07A64886.05               64886             GORDON, RICKY DALE                     39.19              5,939

                                            GORDON, JEANETTE

07A5765.09                5765              GORDON, ROY THOMAS                     52.84              8,007

07A155890625.04           155890625         GOSSETT, DONA                          32.39              5,399

07A155928440.09           155928440         GREEN, JODY W                          27.31              4,551

07A20901.01.1             20901             GREER, LESLIE DEAN                    181.78             22,766

                                            GREER, KAREN K

07A155909552.01           155909552         GREER, MATTHEW WILLIAM                 36.34              5,506

07A155924058.07           155924058         GREGORY, ANGIE E                      111.56             16,903

07A18697.09               18697             GRIFFIN, RANDALL E DBA                464.98             70,450

                                            PLUMBING & SWIMMING POOLS

07A155923326.01.1         155923326         GRIFFIN, TESSA M                       40.93              5,685

07A44498.01.1.1           44498             GRUBBS, NAOMI MILLER                   92.33             15,388

07A155918711.09           155918711         HAGERMAN, VIRGINIA                     98.13             14,868

07A8926.07                8926              HAIRSTON, MELVIN WELCH                 32.39              5,399

07A155908469.09           155908469         HALL, ANGELA                           83.62             13,937

07A30564.04.1             30564             HALL, BRENDA JEAN                      70.10             10,161

07A72039.04               72039             HAMPTON, RUSSELL                      349.14             52,900

07A73897.03               73897             HANGING ROCK OUTDOOR CNTR              15.70              2,378

07A73897.03.1             73897             HANGING ROCK OUTDOOR CNTR              25.67              3,890

07A66509.07               66509             HARTMAN, CHESTER DALE                  98.90             16,484

07A66510.07               66510             HARTMAN, DAVID EUGENE                 352.44             58,740

07A66511.04               66511             HARTMAN, KEITH DALE                   241.00             40,166

                                            HARTMAN, SHARON L

07A28276.08               28276             HAWKINS, WESLEY DBA                     5.65             47,056

                                            EASY HAULING & LANDSCAPIN

07A16462.01               16462             HAWKINS, WILLIAM DANNY                113.37             17,177

07A16462.01.1             16462             HAWKINS, WILLIAM DANNY                133.13             18,490

07A21237.01.1             21237             HAZELWOOD, RICHARD DANE J             209.92             40,548

07A155893480.01           155893480         HEATH, LORINDA                        433.62             65,700

07A56234.04               56234             HEATH, WILSON E                        76.13             12,689

07A5987.09                5987              HENSLEY, LOIS BARBEE                   30.04              4,551

07A156015863.09.1         156015863         HERMENEGILDO, MARIA                   101.77             15,420

07A155916274.04.1         155916274         HICKS, CURTIS                          62.84              9,106

07A67817.09               67817             HIGGINS, BRYAN KENNETH                174.23             39,380

                                            HIGGINS, MOIRA BROADLEY

07A155911199.01.1         155911199         HILL, RONNIE BENJAMIN                 264.96             38,332

                                            HILL, LISA SUE

07A47146.04               47146             HILL, TAMMY YOUNG                      76.51             12,751

07A63919.01               63919             HILL, THOMAS WILLIAM                    1.44             12,026

07A155927289.04           155927289         HILL, WILLIAM FRASER                  171.60             26,000

07A155917597.04           155917597         HOLDER, SUSAN DBA                      45.21              6,851

                                            HEAVENLY REFLECTIONS SPA

07A67273.05               67273             HOLT, CHARLES NMN                     121.34             18,385

                                            HOLT, OANN SPENCER

07A155894607.05           155894607         HOLT, TONYA RENEE                     111.56             16,903

07A32046.05.1             32046             HOOKER, RONNIE CLIFFORD               227.52             31,089

07A74772.06               74772             HOOKER, THOMAS JR                     347.16             52,600

07A155917218.09.1.1       155917218         HOOTS, CONNIE BROWN                    73.07             12,179

07A48772.08               48772             HOPKINS, BEULAH HALL                   32.39              5,399

07A155917188.09           155917188         HOWELL, WILLIAM DAVID DBA               6.13                928

                                            THE BLIND SHOP

07A23414.03.1             23414             HUFFMAN, ROBERT WALTER                154.34             21,057

07A37468.09.1             37468             HUNTER, HUCIE BOWMAN                  127.31             18,440

07A155924150.09.1         155924150         HUNTER, TERRY WAYNE                   401.98             55,412

07A71292.05.1             71292             INMAN, DONALD LEE                     416.92             57,472

                                            INMAN, ANGIE LYNN GOINS

07A20492.03               20492             INMAN, ROSANNE M                       30.04              4,551

07A45949.05               45949             INMAN, WILLIAM DAVID                   68.83             10,428

07A68610.03               68610             IRVIN, DIXIE BRANAGAN                  28.88              4,814

07A26646.08               26646             J THOMPSON TOPS INC                     9.44             37,033

07A155893912.04.1         155893912         JACKSON, LUTHER CARROLL               104.41             15,820

07A155929240.01           155929240         JAMES, JOEY                            33.60              5,600

07A55673.09               55673             JARVIS, ROGER KEITH JR                 33.85              5,128

07A35641.01               35641             JOHNSON, DONNA MARIE                   37.41              5,669

07A75443.04               75443             JOHNSON, SANDRA E                      37.41              5,669

07A155925406.07           155925406         JONES, KAREN DELLA                     91.98             13,937

07A68622.09               68622             JONES, ROBERT LEE                      92.65             14,038

                                            JONES, GENEVA HILLIARD

07A7679.09                7679              JORDAN, DONALD F                       30.04              4,551

07A71298.09               71298             JORDAN, EDWARD KEITH                  259.20             43,200

07A33378.05               33378             JOYCE, EARNESTINE HUGHES               49.48              8,246

07A33378.05.1             33378             JOYCE, EARNESTINE HUGHES               68.16              9,466

07A23713.01               23713             JOYCE, JANET DAWN                     462.00             70,000

07A155927278.09           155927278         JOYCE, LINDA                          132.14             22,023

07A8341.04                8341              JOYCE, RANDY DEAN                      37.41              5,669

07A8473.06                8473              JOYCE, TERRY M                          9.00             68,200

                                            JOYCE, DEBORAH K

07A155892269.04           155892269         KENDRICK, PERRY LEE                    73.55             11,143

                                            KENDRICK, TAMMY GIBSON

07A155892269.04.1         155892269         KENDRICK, PERRY LEE                     1.65                250

                                            KENDRICK, TAMMY GIBSON

07A155929662.07           155929662         KHEMVISAI INC DBA                     296.58             44,936

                                            THE BARN

07A57907.03.1             57907             KINDLEY, PAUL L                       123.77             15,612

07A155923694.09           155923694         KING TOWN BARBER SHOP                  14.38              2,179

07A74122.04               74122             KING, CHRIS                             2.32             14,038

07A54614.04               54614             KING, JAMES CHRISTOPHER                34.21              5,701

07A155918350.07           155918350         KING, PATRICIA A                      285.60             47,600

07A64608.09               64608             KINZER, TONIA ALLEN                     7.91              4,814

07A70274.09               70274             KNIGHT, ROMMIE GARLAND JR             101.56             15,388

07A155895364.09.1         155895364         KOCH, SANDY                           332.07             45,611

                                            KOCH, MARTHA

07A10073.05               10073             LACKEY, JAMES HAROLD                    7.50              1,250

07A155927887.04           155927887         LANDWEHR, MICHAEL JUDE                318.78             48,300

                                            LANDWEHR, MISTY

07A155906734.09           155906734         LANE, DAVID LEE                        81.15             12,295

07A155906734.09.1         155906734         LANE, DAVID LEE                        97.10             13,487

07A155910452.09           155910452         LANE, RODNEY                          148.74             22,537

                                            LANE, MELISSA M

07A155923195.09           155923195         LAURA & ASSOCIATES INC                219.71             36,619

07A155896124.05           155896124         LAWSON, ALLISON HAMILTON               84.23             14,038

07A65885.09.1             65885             LAWSON, MICHAEL SCOTT                 131.47             41,511

                                            LAWSON, MARY ELIZABETH

07A11450.06.1             11450             LAWSON, RANDALL DALE                  814.54             98,774

07A56685.04               56685             LAWSON, RITA                           27.66             11,162

07A156012537.09           156012537         LICHTENSTEIN, ROBERT TIMO               6.42             48,600

07A25243.06               25243             LINDSEY, RONNIE K                     199.98             30,300

                                            LINDSEY, CRYSTAL L

07A155902165.09           155902165         LONG, KENNETH                          35.63              5,399

07A156014223.09           156014223         LONGWORTH, MARK WAYNE                  31.77              4,814

07A155896416.09           155896416         LOVE, KIMBERLY                        243.54             36,900

07A8535.04                8535              LYONS, JERRY                            1.36              6,479

07A155907303.05           155907303         MABE, ARCHIE                           44.60              7,433

07A3054.07                3054              MABE, BARBARA H D                      32.43              4,914

                                            MABE, DANNY

07A20853.01               20853             MABE, BETTY HANDY                       1.57              4,551

07A155926094.07           155926094         MABE, DANNY                            30.04              4,551

07A18212.05               18212             MABE, LISA DAWN                        78.34             14,038

07A31193.09               31193             MABE, STUART                           42.76              6,479

07A70853.01               70853             MABE, TONDA THORNTON                   37.41              5,668

                                            HEATH, SARA BETH

07A156008555.05.1         156008555         MABE, TONY JOE                        233.31             28,496

07A156011534.05           156011534         MABE, TONY R                           10.57             58,228

                                            ELY, BOBBY O

07A155912200.09           155912200         MALONE, RANDALL L                      83.62             13,936

                                            MALONE, SHANNA P

07A155889331.07           155889331         MANNS, LINDA                           35.63              5,399

07A155916085.03           155916085         MANUEL, JERRY WAYNE DBA               122.03             18,488

                                            MANUELS AUTOMOTIVE

07A7190.09                7190              MARSHALL, BOBBY GENE                   35.63              5,399

                                            MARSHALL, SUE P

07A7471.07.1              7471              MARTIN, DAVID E                       110.61             15,364

                                            MARTIN, CAROLYN GAIL

07A7509.07.1              7509              MARTIN, ELLA S                         47.47              6,880

07A21776.08               21776             MARTIN, EVA J                          31.77              4,814

07A21776.08.1             21776             MARTIN, EVA J                          34.73              4,823

07A29033.02               29033             MARTIN, MARTY DEAN                     48.10              7,289

07A7963.08                7963              MARTIN, MICHAEL W                      34.99              5,301

07A52311.07               52311             MARTIN, RONNIE GRAY                    36.34              6,057

07A50666.08               50666             MCBRIDE, BILLY DWAYNE                  83.68             13,946

07A8923.06                8923              MCGILL, RALPH J                        29.10              4,850

                                            MCGILL, SANDRA PUCKETT

07A69687.09               69687             MCHARGUE, REBECCA                      60.73              9,202

07A29319.04.1             29319             MCHONE, GAIL                          925.99            128,610

07A155893713.09           155893713         MEDLEY, ROY ALAN                       19.67              3,278

07A155917693.09           155917693         MENDENHALL, REX M                      69.49             10,529

07A155917667.09           155917667         MENDIETA, EFREN OLIVARIES             311.52             47,200

07A56210.07.1             56210             MENDOZA, GUILLERMO GONZAL              29.34              4,445

                                            MENDOZA, HERLINDA C

07A21863.09               21863             MICKEY AND CO  HAIR DESIG               3.62             21,932

07A9276.04                9276              MILLER, EDWARD LEE                     31.58              5,264

07A155895220.09           155895220         MITCHELL, JIMMY LEE                    33.62              5,093

07A155910477.09.1         155910477         MITTELMAN, DAVID ROGER                342.89             45,610

07A33520.07               33520             MONEY, DAVID TODD                      39.54              6,590

07A30720.04               30720             MOORE, FAYE B                          60.64             10,106

07A156007105.09.1         156007105         MOORE, MICHAEL LEE                    157.77             21,556

07A64750.06.1             64750             MOOREFIELD, MARTHA                    207.07             28,294

07A11950.07               11950             MORGAN AUTO SALES                      28.05              4,249

07A26029.06               26029             MOSER, RANDY EDWARD                    37.41              5,669

                                            MOSER, DONNA B

07A38750.09               38750             MOZINGO, BRENDA K                      35.63              5,399

07A155908635.01           155908635         MURRAY, WALTER LEE JR                  54.51              8,259

07A155891837.09           155891837         MYERS, CHERI                           84.23             14,038

07A155915599.07           155915599         NEAL, THOMAS E                         26.47              4,010

07A155915160.04           155915160         NELSON, MISTY RENAE                    29.78              4,511

07A155902236.09           155902236         NEWSOM, HAZEL KING                    101.42             16,903

                                            NEWSOM, GROVER LEE

07A155908239.07           155908239         NEWSOME, NORMAN                       367.80             61,300

07A155893786.02           155893786         NUNN, GREGORY J                        21.60              3,600

                                            PRESSURE WASHING

07A155892528.01           155892528         OAKLEY, CECILIA FAYE                   37.41              5,669

07A155894738.07           155894738         OAKLEY, ISAAC HOWARD                    4.82                730

                                            IKE OAKLEY INSURANCE

07A155914681.01           155914681         OCEGUEDA, FLORENCIO GONZA              35.63              5,399

07A50240.09               50240             OROSZ, DAVID G                        140.76             23,460

                                            OROSZ, VIRGINIA B

07A29816.09               29816             OSBORNE, LARRY KEVIN                   43.73              7,289

07A23903.02               23903             OWENS, BOBBY                           45.68              6,922

07A155893635.02           155893635         PACK, GARY                            131.13             19,868

                                            PACK, JENNIFER

07A156010698.04           156010698         PACK, JAMES MICHAEL                    30.04              4,551

07A155917313.06           155917313         PALMER, SHEILA LYNCH                   39.19              5,939

07A155902393.09           155902393         PARDUE, JENNIFER                       84.16             12,751

07A155902393.09.1         155902393         PARDUE, JENNIFER                      111.47             15,481

07A7366.04                7366              PARIS, ROBERT M                        40.76              6,175

07A7450.09                7450              PARKER, JAMES B SR                     30.53              4,625

07A155897193.06           155897193         PARKER, KEITH                         301.20             50,200

07A63676.07               63676             PARNELL, DWAYNE                        84.16             12,751

07A155916275.09           155916275         PEREIRA, CANDY GREER                   33.48              5,074

07A155916445.09           155916445         PETREE, CLINT MCNAIR                   10.15              1,538

07A155923849.07           155923849         PIPEMASTERS INC                       311.74             47,232

07A155891883.09           155891883         PITTMAN, DORIS J                       35.63              5,399

07A155891883.09.1         155891883         PITTMAN, DORIS J                      149.82             18,836

07A155890592.08           155890592         PLANTZ, BRADLEY                        69.49             10,529

                                            PLANTZ, APRIL SHELTON

07A155927285.03           155927285         POSEY, ALLAN                          143.42             21,730

07A155929114.08           155929114         PRESNELL, DANNY RAY                    28.88              4,814

07A26109.09               26109             PRICE, RANDAL JAMES                    14.90              2,484

07A21887.06               21887             PRIDDY, GREGORY BRIAN                 467.40             77,900

07A54147.02               54147             PRUITT, ANGELIA WOOD                   92.52             15,420

                                            PRUITT, DEAN LEE

07A30076.01               30076             PULLIAM, KENNETH JUNIOR               111.56             16,903

07A156012223.08           156012223         PURDY, LESLIE INMAN                   121.34             18,385

07A28654.04               28654             PYRTLE, BETTY JEAN                     39.62              6,004

07A156014224.09           156014224         RAMIREZ, JESUS                        135.87             20,586

                                            OBRIEN, TRACY L

07A156014224.09.1         156014224         RAMIREZ, JESUS                        345.52             45,975

                                            OBRIEN, TRACY L

07A155892612.09           155892612         RAYNOR, NORA                           76.62             11,609

07A32482.04               32482             REESE, DEBORAH ELAINE                   3.22             13,936

07A66859.04               66859             REID, LAWRENCE G JR                     7.50              1,250

                                            REID, THERESA S

07A155919418.09           155919418         RENZI, AUGUSTO                         83.74             12,689

                                            RENZI, JAMIE

07A27924.04               27924             REYNOLDS, CHERYL TOWNSEND              31.77              4,814

07A13959.07               13959             REYNOLDS, MANDY CREOLA                 30.04              4,551

07A14027.01               14027             RHODES, ROBERT LEO                     27.13              4,110

07A23913.01               23913             RHODES, TONI                          140.92             21,351

07A33612.08.1             33612             RICH, DONALD RAY                       37.41              5,669

07A30107.09.1             30107             RICHARDSON, VIRGIL LEE II              74.61             10,813

07A63271.09               63271             RIDDLE, CHARLIE                        24.86              3,767

07A69842.08               69842             RIGGS, FRANKLIN DEAN                   83.74             12,689

07A155902641.07           155902641         ROBERTS, PATRICK JOSEPH               148.74             22,537

07A155917328.03           155917328         RODELL, BONNIE DBA                     84.02             12,730

                                            ARTISTS WAY CREATIONS BAK

07A14939.07               14939             ROGERS, LUCY                           36.02              6,004

07A17613.07               17613             ROMINGER, RICKY O                      76.33             11,565

                                            ROMINGER, WANDA S

07A155923700.04           155923700         ROOSTER RENTZ LLC                      78.38             13,610

                                            FARMER, BRENT WILLIAM SIN

07A156008681.03           156008681         ROSE, HAROLD WILLIAM JR                 0.97              8,099

07A155913167.06           155913167         ROSE, JAMES HENRY NATHAN               30.04              4,551

                                            ROSE, TINA DAVIS

07A156011560.08           156011560         ROUSAN, DENA LORRAINE                 298.62             49,770

                                            FOOTHILLS MARKET & GRILL

07A73488.07               73488             SAFEWAY TANK DISPOSAL INC             123.89             18,772

07A155915497.09           155915497         SALMON, STEVE DBA                      21.08              3,513

07A59033.08.1             59033             SANCHEZ, EDMUNDO IBARRA               147.72             37,901

                                            SANCHEZ, BERTHA RAMIREZ

07A155918048.08           155918048         SANER-PLOWMAN, WILLIE                  40.16              6,085

07A21970.09               21970             SARGENT, JIMMY RAY                     33.48              5,074

07A18421.07               18421             SCALES, JAMES ELLIS                    35.63              5,399

07A12108.08               12108             SCALES, JOE H                          26.59              4,029

07A155914135.04           155914135         SEALEY, DARRELL EUGENE                 55.07              9,179

                                            SEALEY, ANGELA ONEAL

07A155923191.09           155923191         SHELTON PIPELINE INC                1,866.04            311,007

07A155920595.04           155920595         SHEPPARD, BETTY N                      65.67              9,950

07A32958.04.1             32958             SHEPPARD, ERVIN                       344.88             47,900

                                            SHEPPARD, LORENE

07A156006652.09           156006652         SHIFFERT, BRANDI COBB                  76.62             11,609

07A66732.01               66732             SHORE, THOMAS K JR                     87.56             14,593

                                            SHORE, CLARA

07A44451.09               44451             SLATER, LINDA                          80.58             41,836

07A155891794.02           155891794         SMITH, BARBARA S                       33.89              5,649

07A155920386.09           155920386         SMITH, BROCK JASON                     11.72             26,392

                                            SMITH, MEREDITH DENNY

07A155890705.09           155890705         SMITH, DARYLE DREW                     73.60             11,151

                                            SMITH, GINGER

07A39450.01               39450             SMITH, FAYE TAYLOR                      3.30                500

07A29710.07               29710             SMITH, MONICA DENEE                    29.78              4,511

07A62150.05.1             62150             SMITH, ROCKY WILLIAM                    1.18              5,399

07A66772.05               66772             SMITH, ROCKY W                         81.18             12,300

                                            SMITH, SUSAN V

07A31389.08               31389             SMITH, RYAN A                         297.60             49,600

07A155902408.09.1         155902408         SMITH, TANGY                          140.02             19,245

07A12812.07               12812             SMITH, TERESA H                        27.75              4,625

07A156016489.09.1         156016489         SMITHERMAN, BRANDY                     31.77              4,814

07A156011539.09           156011539         SNIDER, JAMES HERMAN                                      3,767

07A155917338.03.1         155917338         SOMMER, PETER W                        72.07             10,433

                                            SOMMER, DORIS S

07A155890586.09           155890586         SONAFRANK, TAMMY                       83.62             13,937

                                            SONAFRANK, THOMAS

07A17265.07               17265             SOUTHERN, R D                          24.17              4,029

07A16930.07               16930             SOUTHERN, TIMOTHY M                    32.39              5,399

                                            SOUTHERN, SHERRY

07A69744.09               69744             SPEAS, ODELL JR                        76.13             12,689

07A155928317.07.1         155928317         SPRINT NEXTEL CORPORATION              31.57             91,510

                                            NEXTEL SOUTH CORP DBA

07A26223.05               26223             STEELE, RANDALL DALE                  215.16             32,600

07A155890588.07           155890588         STEWART, BOBBY L                       33.85              5,128

                                            STEWART, TIDA

07A33907.04               33907             STONEWALL GOLF COURSE INC             183.85             30,642

07A14361.02               14361             STUART, DELMA                           3.00                500

07A73826.06               73826             SURBER, TRACIE MARLANE                 36.18             16,903

07A73826.06.1             73826             SURBER, TRACIE MARLANE                292.75             40,569

07A155902411.09           155902411         TALBERT, CLARENCE                     231.00             38,500

07A58076.01.1             58076             TATE, ROBERT W                         43.05              6,524

                                            TATE, SANDRA W

07A20477.01               20477             TAYLOR, JAMES EDWARD JR                76.62             11,609

07A51303.01               51303             TAYLOR, JAMES THOMAS                    1.06              8,098

07A155916260.07           155916260         TAYLOR, ROGER CURTIS JR               110.47             16,738

                                            TAYLOR, BETTY LOUISE

07A155910498.09           155910498         TESH, WILLIAM                          34.01              5,669

07A155915519.01           155915519         TESTER, CYNTHIA A                      15.71              2,380

07A155901295.08           155901295         THE RIDGE ETC INC                     147.82             24,637

07A9707.08                9707              THOMAS, ANGELLA SCALES                 30.04              4,551

07A155921646.04           155921646         THOMAS, JEFFREY LLOYD                  31.77              4,814

                                            THOMAS, ANGELA W

07A156015878.09.1         156015878         THOMAS, JEFF                          387.22             53,321

                                            THOMAS, ANITA R

07A155888600.09           155888600         THOMAS, SCOTT                          83.74             12,689

07A155888600.09.1         155888600         THOMAS, SCOTT                         101.35             14,077

07A155902412.06           155902412         THORNS, JAMES                         285.30             47,550

                                            THORNS, PATRICIA

07A72215.09               72215             TILLEY, BILLY HASSEL                   97.78             16,297

                                            TILLEY, MARY JO

07A155902533.01           155902533         TILLEY, DONALD GENE                     1.13              5,399

                                            TILLEY, CAROL JOYCE

07A28325.01               28325             TILLEY, JIMMY SR DBA                   60.26              9,128

                                            TILLEYS TREE SERVICE

07A155928095.07           155928095         TILLEY, LINDA R                        30.77              5,128

07A155924493.06           155924493         TILLEY, LLOYC G JR                    344.71             57,452

07A27754.08               27754             TILLEY, TERRY BRADLEY                 324.17             56,600

07A27575.06               27575             TISE, NANCY HOWELL                     29.78              4,511

                                            TISE, RICKY

07A155920603.07.1         155920603         TOWE, MATTHEW J                         1.98                300

                                            TOWE, SUSAN M

07A155906061.09.1         155906061         TRIVETTE, MISTY                       119.71             17,303

07A155896277.05           155896277         TUTTLE, RALPH                          33.17              5,025

07A74720.09               74720             TUTTLE, TINA LEMAR                     63.17             10,529

                                            TUTTLE, WILLIAM WAYNE

07A58060.01               58060             VANZANT, MICHAEL KEVIN                 48.03              7,276

07A155894038.09           155894038         VASEUR, MADGE MANEY                    26.02              4,337

07A19602.04               19602             VENABLE, JEFFREY T                     35.63              5,399

                                            VENABLE, ROBIN S

07A155913396.09           155913396         VENABLE, KAREN BROWN                   39.97              6,057

07A155888591.08           155888591         VERNON, RAY G                          35.63              5,399

07A155923212.07           155923212         WABASHA LEASING LLC                    15.98              2,664

07A155923212.09           155923212         WABASHA LEASING LLC                    17.63              2,939

07A26198.04               26198             WAGONER, ROBBIE LEE                    33.48              5,074

07A155910499.09           155910499         WALL, JAY                              58.72              8,896

                                            WALL, LAURA

07A155896286.05           155896286         WALL, KIM B                           123.67             18,738

                                            WALL, VELDA F

07A64546.09               64546             WALL, WAYNE                            30.53              4,625

07A155894039.07           155894039         WALSWORTH, KRISSTI                     83.62             13,937

07A155893718.09           155893718         WARDEN, GLORIA HLL                     37.41              5,669

07A20728.07               20728             WATSON, CHARLES E                      49.23              7,459

                                            WATSON, SANDRA F

07A54361.09               54361             WEBSTER, BRIAN KEITH                   30.04              4,551

07A24144.01               24144             WELCH, LONIA DALTON                     3.00                500

07A155911673.07           155911673         WELCH, SOPHIA                         328.68             49,800

07A155911820.01           155911820         WEMPE, KAREN JOYCE                     30.04              4,551

                                            WEMPE, WILLIAM LOUIS

07A75069.09               75069             WEST, CAROL W                          32.39              5,399

07A75069.09.1             75069             WEST, CAROL W                          38.98              5,414

07A55976.07               55976             WEST, DONALD RAY                       18.71              2,835

07A75178.08               75178             WEST, E JOSEPH II                      62.15             10,358

                                            WEST, LEE-ANNE

07A155918855.09.2         155918855         WHISENHUNT, OTIS JAMES                 33.77              5,628

                                            WHISENHUNT, MELISSA ANN

07A9553.04                9553              WHITE, RAY                              3.25             24,592

07A61683.08               61683             WHITENER KENNETH PAUL                  66.49             11,082

                                            WHITENERS TIRE SHOP

07A155909801.08           155909801         WHITENER, RICKY                       334.62             50,700

07A155890572.09           155890572         WHITLOCK, THERESA                     117.00             17,727

07A21084.09               21084             WHITT, BILLY G & ERA G DB               2.52                381

                                            WHITTS FURN GALLERY (KING

07A51520.09               51520             WHITT, TRAVIS DALE                    101.56             15,388

07A155889004.09           155889004         WILES, ANNIE                          106.04             16,066

07A10266.05               10266             WILLARD, R W                           18.90              2,863

07A54377.09               54377             WILLIAMS, MARK DAVID                   78.13             11,838

                                            HENLEY, CYNTHIA BROWN

07A10665.06               10665             WILLIAMS, WANDA LYNN                   30.53              4,625

07A33151.07               33151             WILSON, ALVIN LEE                      76.13             12,689

07A68344.01.1             68344             WILSON, BELINDA DIANE                  58.03              7,520

07A69944.09               69944             WILSON, CHAD E                         21.25              3,220

                                            WILSON, SHANNON P

07A17902.09               17902             WILSON, DOROTHY C                       1.19              5,150

07A155889360.03           155889360         WILSON, LORI SHARPE                    69.49             10,529

07A155912106.03           155912106         WOOD, JENNIFER HARPER                  30.04              4,551

07A67405.09               67405             WOOD, JONATHAN CHARLES                 77.10             12,850

07A15178.01               15178             WOOD, TOMMY ELLINGTON                 217.14             32,900

07A155923931.09           155923931         WOOD, WILLIAM CHADLEY                 148.74             22,537

07A155914375.09           155914375         YOUNG, THERESA JEAN                    96.40             16,066

07A25797.09               25797             YOUNG, WILLIAM D                       58.72              8,896

                                            YOUNG, WANDA G

07A18755.01.1             18755             YOUNG, WILLIAM KENNETH SR              63.59             10,599

07A155917380.09           155917380         YOUR PLACE TOO LLC                     41.97              6,359

07A71518.06               71518             ZARRO, FRANK                          358.38             54,300

                                            ZARRO, LISA

07A155892617.09.1         155892617         ZOLNIEROWICZ, SHELIA B                 70.10             10,161

                                                                         ===============

 

 

                                                                               41,927.26

426 records listed.

 

Tax Administrator Oakley requested that the above be declared insolvent by the Board,

 

be added to the Board of Commissioners’ minutes, and be credited to the Tax Administrator.

 

Tax Administrator Oakley noted that in every instance in which the Tax

 

Administrator/Collector has been able to discover through diligent inquiry the existence of

 

property belonging to delinquent taxpayers within other taxing units in NC, the undersigned has

 

proceeded under the provision of G.S. 105-364. Tax Administrator Oakley noted that these

 

unpaid personal property taxes can be advertised in the local paper.   Tax Administrator Oakley

 

recommended not advertising the unpaid personal property taxes due to the cost of advertising.

 

Tax Administrator Oakley presented the following 2007-08 Property Tax Collections

 

Settlement for the County of Stokes pursuant to N.C.G.S. 105-373:

 

·         Current = $19,757,504.93

·         Delinquent =$1,435,545.67

            Tax Administrator Oakley presented following 2007-08 Property Tax Collections

 

Settlement for the Town of Danbury pursuant to N.C.G.S. 105-373:

 

·         Current = $25,335.65

·         Delinquent =$670.80

 

Tax Administrator Oakley presented the following 2007-08 Property Tax Collections

 

Settlement for the Town of Walnut Cove pursuant to N.C.G.S. 105-373:

 

·         Current = $394,864.59

·         Delinquent =$23,540.61

 

Tax Administrator Oakley presented the following 2007-08 Property Tax Collections

 

Settlement for the City of King pursuant to N.C.G.S. 105-373: (Motor Vehicles only)

 

·         Current = $167,566.81

·         Delinquent =$39,234.95

 

The following Resolution of Settlement provides for an annual settlement of the

 

property taxes charged to the Tax Collector:

 

STATE OF NORTH CAROLINA     )  

                                                           )                                                RESOLUTION

COUNTY OF STOKES                      )  

 

 

WHEREAS, Section 105-373 of the North Carolina General Statutes provides for an annual settlement of the property taxes charged to the Tax Collector; and

 

WHEREAS, that, in keeping with this requirement, the attached settlement summary was provided to the Stokes County Board of Commissioners by the Stokes County Tax Administrator, Jake M. Oakley;

 

NOW, THEREFORE, be it resolved that the Stokes County Board of Commissioners:

 

(1)   Orders the insolvent amount for 2007 be entered into the minutes as the accepted insolvent amount, and further, that said insolvent amount be credited to the Stokes County Tax Administrator in his settlement.  And;

 

(2)   Orders the tax liens for 2007 property taxes for the purpose of collection to be recharged to the Stokes County Tax Administrator.  And further;

 

(3)   Orders that the settlement for delinquent (prior years taxes) be entered into the minutes, and that the uncollected balance of said taxes be recharged to the Stokes County Tax Administrator for the purpose of collection. And finally;

 

(4)   Orders that the 2007 property tax settlement by the Stokes County Tax Administrator be accepted in accordance with Section 105-373(e) of the North Carolina General Statutes.

 

 

Adopted this the 14h day of July 2008.

 

_________________________                                  ____________________________

J. Leon Inman – Chairman                              Jimmy Walker – Vice Chairman

_________________________                                  ____________________________

Stanley Smith – Commissioner                                    Ernest Lankford – Commissioner

_________________________                                 

Ron Carroll – Commissioner

                                                                                    Attest:

 

                                                                                    _____________________________

                                                                                    Darlene Bullins – Clerk to the Board

 

 

            Tax Administrator Oakley respectfully requested the above Resolution be moved to the

 

Action Agenda for approval.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Write-Off of Motor Vehicle Delinquent Bills (NCGS 105-373-4(h) – 1 year +)

 

Tax Administrator Jake Oakley requested the following write-offs for 1998-2006 Motor

 

Vehicle Tax Bills, which the taxpayers are all deceased except for one bill that is one year old as

 

of 07-07-08:

                                   

Year

Original Due

1998

 $     381.43

1999

 $     915.14

2000

 $     877.00

2001

 $     506.24

2002

 $     691.07

2003

 $     237.75

2004

 $     421.84

2005

 $     244.60

2006

 $     309.67

Total

 $  4,584.74

           

 

 

Tax Administrator Oakley noted the following:

 

·         (Write-off of Motor Vehicle Delinquent Bills – 1 yr. +):  “The Board of County Commissioners may, in its discretion, relieve the Tax Collector of the charge of taxes on classified motor vehicles listed pursuant to GS 105-330.3, that are one year or more past due when it appears to the Board that the taxes are uncollectible.  This relief, when granted, shall include municipal and special districts.”   All accounts were deemed to be uncollectible due to out of state residents or deceased individuals.

 

A complete detailed list will be retained by the Clerk to the Board and the Tax

 

Administrator.

 

            Tax Administrator Oakley respectfully requested the above write offs be moved to the

 

Action Agenda for consideration.  Tax Administrator Oakley recommended the write-offs.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Write-Off of Motor Vehicle Delinquent Bills (NCGS 105-378) – 10 years +

 

Tax Administrator Jake Oakley requested the following write-offs for1993-1996 Motor

 

Vehicle Tax Bills Due as of 07-07-08:

 

Year

Original Due

Interest Due

Total Due

1993

 $  1,663.03

 $13,486.07

 $  5,149.10

1994

 $  4,293.69

 $16,355.84

 $ 30,649.53

1995

 $  3,041.33

 $14,015.17

 $ 27,056.50

1996

 $  9,128.35

 $18,666.42

 $ 37,794.77

Total

 $58,126.40

 $62,523.50

 $120,649.90

 

A complete detailed list will be retained by the Clerk to the Board and the Tax

 

Administrator.

 

            Tax Administrator Oakley noted the following:

 

·         (Write-off of Motor Vehicle Delinquent Bills – 10 yrs. +):  “No county or municipality may maintain an action or procedure to enforce any remedy provided by law for the collection of taxes or the enforcement of any tax liens (whether the taxes or tax liens are evidenced by the original tax receipts, tax sales certificates, or otherwise) unless the action or procedure is instituted within ten years from the date the taxes became due

 

Tax Administrator Oakley respectfully requested the above write-offs be moved to the

 

Action Agenda for consideration. Tax Administrator Oakley recommended the write-offs.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Write-Off of EMS Delinquent Bills (NCGS 105-378) – 10 years +

 

Tax Administrator Jake Oakley requested the following write-offs for EMS Insolvents,

 

10 year old + Collection Report (1986-1996), and 1997:

 

#Accounts

 

Total Amt

Insolvent

 

 Due

854

 

 $179,307.49

 

 

 

# Accounts

 

 Total Amt

Over 10 years

 

 Due

1986-96 (6,131)

 

 $711,239.01

1997 - (537)

 

 $ 73,530.27

 

            Tax Administrator Oakley noted the following:

 

·         (Write-off of EMS Delinquent Bills – 10 yrs. +):  NCGS 44-51.4—Attachment or garnishment for county or city ambulance or county or city supported ambulance service.  “Whenever ambulance services are provided by a county, by a county-franchised ambulance service supplemented by county funds, or by a municipally owned and operated ambulance service or by an ambulance service supplemented by municipal funds and a recipient of such ambulance services or one legally responsible for the support of a recipient of such services fails to pay charges fixed for such services for a period of 90 days after the rendering of such services, the county or municipality providing the ambulance service, or providing financial support to the ambulance service, may treat the amount due for such service as if it were a tax due to the county or municipality and may proceed to collect the amount due through the use of attachment and garnishment proceedings as set out in NCGS 105-368”.  On January 28, 2004 the Board of Commissioners approved, through a resolution, the authorization for the Tax Administration to collect delinquent EMS accounts in accordance with NCGS 44-51.4.  The enforcement of delinquent taxes through NCGS 105-368, allows these delinquent EMS accounts to also apply to NCGS 105-378, nothing over 10 years.  “No county or municipality may maintain an action or procedure to enforce any remedy provided by law for the collection of taxes or the enforcement of any tax liens (whether the taxes or tax liens are evidenced by the original tax receipts, tax sales certificates, or otherwise) unless the action or procedure is instituted within ten years from the date the taxes became due”.

 

A complete detailed list will be retained by the Clerk to the Board and the Tax

 

Administrator.

 

Tax Administrator Oakley respectfully requested the above write-offs be moved to the

 

Action Agenda for consideration.  Tax Administrator Oakley recommended the write-offs.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Write-Off of Real and Personal Property Tax Bills (NCGS 105-378) – 10 years +

 

            Tax Administrator Jake Oakley requested the following write-offs for 1991-1997 Real

 

Estate Tax Bills Due as of 07-07-08:

           

Year

Original

Interest

Total

 

 Due

 Due

 Due

1991

 $ 55,909.44

 $ 82,569.75

 $138,479.19

1992

 $ 36,672.81

 $ 50,219.11

 $ 86,891.92

1993

 $   9,490.44

 $   8,229.35

 $ 17,719.79

1994

 $   3,557.04

 $   4,244.22

 $   7,801.26

1995

 $ 14,055.79

 $ 15,667.00

 $ 29,722.79

1996

 $   6,359.41

 $   6,315.26

 $ 12,674.67

1997

 $   6,154.47

 $   5,605.33

 $ 11,759.80

Totals

 $132,199.40

$172,850.02

$305,049.42

 

Tax Administrator Oakley recommended that only the 1991 Real Estate Tax Bills be

 

written off with the 1992-1997 being left on the books for collection.  There has been a total

 

collection of  $3,484.74 from the 1992-1997 delinquent taxes during the fiscal year 2007-08. 

 

Tax Administrator Oakley reiterated that these bills that are 10-year old taxes that cannot

 

actively be pursued, but are often paid during transferring or selling of property.  The 1991 bills

 

have been converted from EDS System into the Cox System and then from the Cox System to

 

the current Keystone System which does not separate the real property from the personal

 

property.

 

            Tax Administrator Oakley noted the following:

 

·         (Write-off of Real and Personal Property Tax bills-NCGS 105-378)-10 yrs. +.  “No county or municipality may maintain an action or procedure to enforce any remedy provided by law for the collection of taxes or the enforcement of any tax liens (whether the taxes or tax liens are evidenced by the original tax receipts, tax sales certificates, or otherwise) unless the action or procedure is instituted within ten years from the date the taxes became due”. 

 

A complete detailed list will be retained by the Clerk to the Board and the Tax

 

Administrator.

           

Tax Administrator Oakley respectfully requested the above write-offs be moved to the

 

Action Agenda for consideration.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

Order of the Board to Collect Fiscal Year 2008-09 Taxes (NCGS 105-321)

 

            Tax Administrator Jake Oakley requested approval of the following Order of the

 

Board to Collect Fiscal Year 2008-09 Property Taxes:

           

 

STATE OF NORTH CAROLINA )   ORDER OF THE BOARD OF COMMISSIONERS

                                                    )   IN ACCORDANCE WITH G.S.105-321(b) FOR THE

COUNTY OF STOKES                            )   COLLECTION OF FY 2008-2009 PROPERTY TAXES

 

                                                TO :     THE STOKES COUNTY TAX ADMINISTRATOR

 

 

You are hereby authorized, empowered, and commanded to collect the taxes set forth in the 2008 tax records filed in the Office of the Stokes County Tax Administration, and in the tax bills herewith delivered to you, in the amounts and from the taxpayers likewise set forth.  You are further authorized, empowered, and commanded to collect the 2008 taxes charged and assessed as provided by law for adjustments, changes, and additions to the tax records and tax bills delivered to you which are made in accordance with law per G.S. 105-321(b).  Such taxes are hereby declared to be a first lien on real property of the respective taxpayers in Stokes County, King Fire District, Rural Hall Fire District, Walnut Cove Fire District, Stokes County Service District, the Town of Walnut Cove, and the Town of Danbury per G.S 105-354.  Taxes collected for the City of King are to be for motor vehicles only, as provided by law.  This order shall be full and sufficient authority to direct, require, and enable you to garnish wages, to attach rents, cash receipts, checking accounts, and savings accounts; levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law.

 

Witness my hand and official seal this 14th day of July 2008.

 

_________________________                                  ____________________________

J. Leon Inman – Chairman                              Jimmy Walker – Vice Chairman

 

_________________________                                  ____________________________

Stanley Smith – Commissioner                                    Ernest Lankford – Commissioner

 

_________________________                                 

Ron Carroll – Commissioner

 

                                                                                    Attest:

 

                                                                                    _____________________________

                                                                                    Darlene Bullins – Clerk to the Board

 

 

Tax Administrator Oakley respectfully requested the above Resolution be moved to the

 

Action Agenda for approval.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

            The Board reviewed the information presented by Tax Administrator Oakley and

 

discussed the importance of collecting taxes promptly in order to make sure no further accounts

 

have to be written off.

 

            Tax Administrator Oakley reiterated that the Board did not have to approve the write-

 

offs, but noted that the 10 + years old bills cannot be actively pursued for collection.  Tax

 

Administrator Oakley noted that if the Board chose to approve the write-offs, each account

 

would be checked against NC Cash for any available collection before the account is

 

permanently written off.

 

Proposed Personnel Policy – Employment of Relatives

 

            County Manager Bryan Steen presented the following revised draft Personnel

 

Policy-Employment of Relatives as requested at the June 23rd meeting for the Board’s

 

consideration:

 

 

 

DRAFT

 

Employment of Relatives

 

Employment of relatives may be restricted to minimize problems in the workplace.

 

Members of an immediate family shall not be employed if such employment will result in the employee or applicant supervising a member of their immediate family, or where one member occupies a position in a capacity within County Government which has influence over the other's employment, promotion, salary administration, or other related management or Human Resource considerations.

 

The term "immediate family" shall include wife, husband, mother, father, brother, sister, daughter, son, grandmother, grandfather, grandson and granddaughter. Also included are step, half and in-law relationships as appropriate based on the above listing. This policy will also include others living within the same household or otherwise so closely identified with each other as to suggest that problems might result in the work place, or that the County's philosophy of fair play and equal opportunity in employment would be violated.

 

In the case of current employees, the expectation is when a situation, such as a marriage, arises which results in an individual supervising, or occupying a position which has influence over, an "immediate family" member, those concerned will take the appropriate steps in advance of, for example, a marriage date in order to stay in compliance with the policy.

 

However, if the situation is not taken care of in advance, one of the individuals will be required to find other employment within the County that fulfills the requirements of this policy within thirty (30) calendar days after becoming married or otherwise closely related or identified. Human Resource will be available to the employee(s) to serve in an advisory capacity regarding the job search.

 

In the event that neither individual is able to find other feasible employment within the County within the thirty (30) calendar day time frame and neither employee chooses to voluntarily resign, the following formula will be used to determine which employee must leave County employment:

 

§     Seniority: grant one-half point for each month of service. Employees receive credit for service time if they have been in active status at least one-half the working hours in the FLSA pay cycle. For purposes of this policy, credit for prior service time working as a probationary or regular employee in a permanent position will be counted if the employee was reinstated within one year of the date of the employee’s separation.

 

§     Performance: using the most recent performance rating [excluding any performance report completed within ninety (90) days prior to the date the individuals became married or otherwise closely related or identified], grant:

o   200 points for an overall performance score in the top 25% (75%-100%) of the rating unit

o   150 points for an overall performance score in the range of 50%-74% of the rating unit

o   100 points for an overall performance score in the range of 25%-49% of the rating unit

o   25 points for an overall performance score in the range of 0%-24% of the rating unit

 

§     Disciplinary Actions: subtract ten (10) points for each disciplinary action in the employee's file during the past twelve (12) months [beginning with ninety (90) days prior to the date the individuals became married or otherwise closely related or identified].

 

The employee with the lowest point total will be required to leave County employment.

 

            A.        The Board of County Commissioners must approve the appointment of an employee by the Sheriff or Register of Deeds of a relative by blood marriage of nearer kinship than first cousin or of a person who has been convicted of a crime   involving moral turpitude.  G.S. 153-A-103

 

B.                In accordance with 10 N.C.A.C 24A.0302, no persons shall be considered

for employment in a county department of social services, or county public health department during the time a member of their immediate family is serving on the county board of the competitive service’s department or the Board of County Commissioners in the same county.  “Immediate family member,” is for the purpose of this regulation, defined as spouse, parent, sibling, child, grandparent, grandchild, stepparent, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, aunt, uncle, niece, or nephew.  Statutory Authority GS 108-A et seq.:  143B-153

 

This policy shall not be retroactive and no action will be taken concerning members of the same family employed by Stokes County prior to adoption of this policy

 

            The Board discussed the draft policy submitted by Manager Steen.

 

            Commissioner Carroll noted the following observations:

 

·         Need more in the first sentence = “Employment of relatives may be restricted to minimize problems in the workplace”.  The sentence basically leaves it opened to be very arbitrary

·         Need for a paragraph stating it is the Board’s intent not to employ relatives within the same department at the same job site

·         Possibly not making the policy “iron clad”, for example stating it is the policy of the Board instead of using “shall not” and with an insert that exceptions be approved by the Board of Commissioners

·         Concerned about the bureaucratic part of the proposal when having to terminate employment due to family members supervising a member of their family- should be a simpler way to deal with the situation

·         Need to consider an insert relating to nepotism with immediate family members of the Board of Commissioners

 

Commissioner Smith noted the following concerns:

 

·         Need for guidelines, but have possibly over complicated with the revised policy

·         Need to not compromise getting the best person for the job

·         Need for a simpler version

·         Not have a complicated policy that currently has to be amended by the Board

·         Need to be cautious what is put in place

 

Vice Chairman Walker noted the following concerns:

 

·         Policy needs to be simpler

·         Good observations by Commissioner Carroll and Commissioner Smith

·         Need to know what is really needed by Administration

·         Does not want to create a policy that will cause problems instead of fixing issues

 

Commissioner Lankford noted the following concerns:

 

·         In past experience working in private and governmental, there has only been one policy relating to relatives supervising another family member which works very well

·         This type of arrangement did not cause complications

·         Policy needs to be simpler

 

            Chairman Inman noted the need not to promote nepotism and not to have a policy

 

that has a small technicality that prohibits hiring well-qualified candidates especially in a small

 

county.

 

            County Manager Steen reiterated the need to tighten up the current policy for the

 

potential of individuals working in the same department, establishing a relationship, and

 

possibly marrying.  The draft policy is proactive hoping to eliminate problems before they

 

occurred.  Manager Steen requested to revise the draft policy to include the suggestions made

 

by the Board and return a revised draft to the Board at the July 28th meeting for their review.

 

 

 

Appointments

 

            Chairman Inman presented the following vacancies:

 

CenterPoint Human Services – Board of Directors (two vacancies)

 

§  One member be an openly-declared consumer along with residency in Stokes County

§  Recently adopted on May 22, 2008 by the CenterPoint Board of Directors, an additional member which is classified as an “open” capacity with residency in Stokes County

 

            Martha Davis, DSS Director Jan Spencer and Doris Hill have all been nominated for

 

the “open” capacity appointment.

 

            Chairman Inman entertained a motion for appointment to the CenterPoint Human

 

Services Board of Directors.

 

            Commissioner Lankford moved to appoint Doris Hill for the “open” capacity

 

appointment.

 

            County Manager Bryan Steen noted that information had been received from

 

CenterPoint questioning Ms. Hill’s eligibility due to her connection with the Mental Health

 

Association and CEO Betty Taylor was unavailable today to confirm Ms. Hill’s eligibility. 

 

Manager Steen requested the Board hold this appointment until the July 28th meeting for

 

confirmation from CEO Betty Taylor.

 

            Commissioner Lankford withdrew his motion.

 

            Chairman Inman requested Manager Steen to confirm Ms. Hill’s eligibility and place

 

the item on the July 28th meeting.

 

 

Walnut Cove Senior Center Advisory Council (5 vacancies)

 

            Chairman Inman noted the following have been nominated for appointment:

 

o   Steve Mabe

o   Frank Dalton

o   Sue Briggs

o   Louise Flynt

o   Mary Jane Hairston

o   Lori Webb

 

Chairman Inman entertained a motion for appointments to the Walnut Cove Senior

 

Center Advisory Council for 5 vacancies.

 

Commissioner Lankford moved to appoint the following to the Walnut Cove Senior

 

Center Advisory Council:

 

o   Steve Mabe

o   Frank Dalton

o   Louise Flynt

o   Mary Jane Hairston

o   Lori Webb

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 

 Social Services Board

 

            Chairman Inman noted the following Commissioner has been nominated for

 

appointment:

 

o   Vice Chairman Jimmy Walker

 

Chairman Inman entertained a motion for appointment to the Social Services Board.

 

Commissioner Carroll moved to appoint Vice Chairman Jimmy Walker to the

 

Stokes County Social Services Board.  Commissioner Lankford seconded and the motion

 

carried unanimously.

 

 

Juvenile Crime Prevention Council (JCPC)

 

            Chairman Inman noted the following have been nominated for appointment:

 

 

            Stanley Smith              County Commissioner

            Ed Eklund                   Designee, AMH/DD/SA

            Donna Horton             School Superintendent Designee

            Tammy Slater              Stokes SCAN

            Terri Fowler                Substance Abuse Professional

            Jordan Boyette            King Police Department Designee

            Jenna Jackson              Student, Meadowbrook

            Dustin Hurley             Student, West Stokes

 

            Chairman Inman entertained a motion for appointment to the JCPC.

 

            Commissioner Carroll moved to appoint the following to the JCPC:

 

            Stanley Smith              County Commissioner

            Ed Eklund                   Designee, AMH/DD/SA

            Donna Horton             School Superintendent Designee

            Tammy Slater              Stokes SCAN

            Terri Fowler                Substance Abuse Professional

            Jordan Boyette            King Police Department Designee

            Jenna Jackson              Student, Meadowbrook

            Dustin Hurley             Student, West Stokes

 

            Vice Chairman Walker seconded and the motion carried unanimously.

           

 

Animal Control Advisory Council

 

            Chairman Inman noted the following applications had been received for consideration

 

for appointment to the Animal Control Advisory Council:

 

o   Jenny Bates

o   Teddy Kitzmiller, Jr.

o   Candis Loy

o   Cynthia McFarland

o   Vickey Pierce

o   Mona Singleton

o   Leslie Staples

o   Cindy Tilley

o   Robert M. Sullivan

o   Karen Venable

o    

 

Chairman Inman noted the following guidelines for appointment:

 

 

            Article 3: Membership

The Advisory Council shall consist of ten (10) members and they will be appointed by

the Stokes County Board of County Commissioners and in accordance with the approved county appointment procedure. Appointments should fulfill the following affiliations and categories:

 

a) One member employed by the Stokes County Sheriff’s Office.

b) One member employed by the Stokes County Health Department.

c) A licensed Veterinarian.

d) Stokes County Chief Animal Control Officer – (Ex-Officio Non voting member)

e) Two members from an Animal Advocacy Organization.

f) Four private citizens living in a separate geographical quadrant of Stokes County.

           

Commissioner Smith nominated Carlton Barr who regularly hunts.

 

            Commissioner Lankford nominated the following:

 

o   Jenny Bates

o   Teddy Kitzmiller, Jr.

o   Candis Loy

o   Cynthia McFarland

o   Vickey Pierce

o   Mona Singleton

o   Leslie Staples

o   Cindy Tilley

o   Robert M. Sullivan

o   Karen Venable

 

Chairman Inman requested the Clerk place the item on the July 28th Action Agenda.

 

Capital Project Financing – Loan- Danbury Water System

 

            County Manager Bryan Steen noted the following regarding the Danbury Water System

 

Rehabilitation Project:

 

§  Cost estimation for the Danbury Water System Rehabilitation is $986,500.00

§  County is due to receive $800,000 in grant funds for the proposed project

§  ARC – ARC will fund 30% of the actual cost up to $300,000

§  Rural Center – Rural Center will fund 50% of the actual cost up to $500,000

§  ARC requires the County and the Town of Danbury provide $25,000 each toward the project

§  The County will also need to provide a total of $161,500 to meet the grant match and additional funds needed to complete the project ($25,000 grant match and $136,500 to cover the cost in excess of the available grant funds- could possibly be less that the $136,500)

§  Recommend the County loan the Water System Fund up to a total of $161,500 for a period of twenty (20) years at three percent (3%) per annum interest rate

§  The Board will need to authorize the County Manager to issue a letter that states the County has agreed to loan said funds which can be forwarded to ARC as part of the final grant documents prior to August 1, 2008 in order to receive the ARC Grant

§  Funding the loan through an internal funding source saves the County a charge of $500 from the LGC for their review and authorization of a bank loan and also expedites the process (saving approximately 60 days)

§  Finance Director Julia Edwards has confirmation from LGC that it is legal to loan funds from one fund to another with a fair market interest rate which is approved by the Board of Commissioners

§  County Funding could possibly come from unused funding for capital projects and earned interest that has not been allocated in the fiscal year budget

 

Manager Steen presented the following proposed Inter-Local Loan Agreement and

 

Resolution Authorizing the Chairman of the Board of Commissioners and Public Works

 

Director to Execute the Inter Local Agreement between Stokes County and the Danbury Water

 

System Enterprise Fund for the Board’s consideration: (Both documents have sent to County

 

Attorney Edward Powell for legal review)

 

Inter Local Agreement

 

NORTH CAROLINA

                                                                        INTER-LOCAL LOAN AGREEMENT

STOKES COUNTY

 

This is an Inter-local Loan Agreement dated the ____ day of _________, 2008 between the County of Stokes and the Stokes County Utilities Department / Danbury Water System Enterprise Fund.

 

WHEREFORE, the Stokes County Utilities Department / Danbury Water System is due to receive grant funds for rehabilitation of the Danbury Water System and plans to initiate rehabilitation activities upon receipt of approximately $800,000.00 in grant funds and the Danbury Water System will need to provide a grant match of $25,000.00 and additional funds in excess of available grant funds of approximately $136,500.00 to fully fund the rehabilitation project.

 

WHEREFORE, the Danbury Water System must provide evidence of the availability of grant match funds and additional funds needed to fully fund said project.

 

NOW THEREFORE, for and in consideration of the mutual promises and agreements contained herein and other valuable consideration, the County of Stokes and the Stokes County Utility Department / Danbury Water System agree as follows:

 

  1. The County of Stokes agrees that it will provide the Stokes County Utility Department / Danbury Water System Enterprise Fund a loan of up to $161,500.00 from the County of Stokes General Fund for completion of the Danbury Water System Rehabilitation Project.

 

  1. The Stokes County Utilities Department / Danbury Water System agrees that the County of Stokes will charge and the Stokes County Utilities Department / Danbury Water System will pay the County a three percent (3%) per annum interest rate for the term of said loan which will be twenty (20) years from the date funds are actually received from the Stokes County General Fund.

 

  1. The loan amount may be repaid early without penalty.

 

IN WITNESS WHEREOF, the County of Stokes and the Stokes County Utilities Department / Danbury Water System have caused this agreement to be executed upon approval of the Stokes County Board of County Commissioners this the ______ day of ___________, 2008.

 

________________________________                    ____________________________

J. Leon Inman, Chairman                                            Darlene M. Bullins, Clerk

Stokes County Board of Commissioners                    Board of County Commissioner

 

________________________________

Mark Delehant, Public Works Director

Stokes County Utilities Department

Danbury Water System

 

 

Proposed Resolution

 

STOKES COUNTY

RESOLUTION AUTHORIZING THE CHAIRMAN OF THE STOKES COUNTY BOARD OF COMMISSIONER AND PUBLIC WORKS DIRECTOR TO EXECUTE THE INTER LOCAL AGREEMENT BETWEEN THE

COUNTY OF STOKES AND THE STOKES COUNTY

UTILITIES DEPARTMENT/DANBURY WATER SYSTEM ENTERPRISE FUND

 

 

WHEREAS, the Stokes County Utilities Department/Danbury Water System is due to receive grant funds for rehabilitation of the Danbury Water System and plans to initiate rehabilitation activities upon receipt of approximately $800,000.00 in grant funds and the Danbury Water System will need to provide a grant match of $25,000.00 and additional funds in excess of available grant funds of approximately $136,500.00 to fully fund the rehabilitation project; and

 

WHEREAS, the Danbury Water System must provide evidence of the availability of grant match funds and additional funds needed to fully fund said project; and

 

WHEREAS, information has been received from the Local Government Commission that the County can legally loan funds to the Danbury Water System Enterprise Fund.

 

BE IT RESOLVED, that J. Leon Inman, Chairman of the Board of Commissioners and Mark Delehant, Public Works Director be authorized to execute the Inter-Local Agreement between the County of Stokes and the Stokes County Utilities Department/Danbury Water System Enterprise Fund.

 

Adopted this the ____  day of _____________, 2008.

____________________________                              _____________________________

J. Leon Inman- Chairman                                          Jimmy Walker – Vice Chairman

____________________________                              _____________________________

Ron Carroll - Commissioner                                       Ernest Lankford - Commissioner

 

____________________________                              

Stanley Smith - Commissioner

 

Attest:

___________________________________

Darlene M. Bullins – Clerk to the Board   

 

 

            The Board discussed the Inter-Local Loan Agreement and proposed Resolution.

 

            Commissioner Lankford noted the need for obtaining the $800,000 grant to improve

 

the Danbury Water System which furnishes water to the government facilities, hospital,

 

jail, etc. and for potential growth in the Danbury area.

 

            Vice Chairman Walker agreed with Commissioner Lankford.  Vice Chairman Walker

 

also noted the need for the county to break even regarding the loan.

 

Chairman Inman directed the Clerk to place the item on the July 28th Action Agenda.

 

Home Health – Purchase Proposal

 

            County Manager Bryan Steen noted the following regarding the purchase of

 

Home Health operations:

 

·         Inquiries have been received from the private sector regarding the purchase of the Home Health operations

·         Preliminary investigation has been completed with Request for Proposals sent

·         The best response indicates that a private company is willing to buy the Home Health operation from the County at a 110% of the current revenue

·         Un-audited figures reveal a purchase price of approximately $712,000

·         It is now the time for the County to consider the offer

·         3 full time Public Health Nursing positions are currently vacant and two part time PHN positions, one full time position has been vacant since September 2007, one since April 2008, and one since May 2008

·         Referrals for private carriers are being given to hospital patients, the County does not have enough staff to have an employee based at the Baptist and Forsyth Hospitals

·         Patient load has been declining

·         Information from Finance Director Julia Edwards revealed that during the past 5 years, only one year has produced revenues that exceeded the expenditures

·         Board of Commissioners has the final financial decision

·         Offer expires July 31, 2008

 

Interim Health Director Jen Braswell noted the following:

 

§  The proposal has no reflection on the quality work currently being provided by the current staff

§  Original approach was initiated by two outside private agencies who expressed an interest

§  Reiterated the decline in patient load, revenues, etc.

§  Lack of Public Health Nurses

§  Lack of funding to market Home Health

§  Constantly competing for nursing positions

§  15% decline in patients from 2007 to 2008

§  Health Board has discussed the issue and endorsed the Interim Health Director to proceed with further negotiations

§  Health Board has not reviewed the proposals received

§  Could possible transfer current Home Health staff except for CNAs to the Health Department if the employee chose to be transferred

§  Recommends the Board of Commissioners pursue the proposals on the table

 

Commissioner Carroll noted the need for the Health Board to review the proposals and

 

make a recommendation to the Board of Commissioners.

 

            Vice Chairman Walker agreed with Commissioner Carroll’s recommendation that the

 

Board of Health should review the proposals and make a recommendation to the Board of

 

Commissioners.

 

            Commissioner Lankford reiterated that the final decision is the responsibility of the

 

Board of Commissioners.

 

            Interim Director Braswell stated a special meeting could be called before the next

 

Commissioners’ meeting in order for the Board of Health to review the proposals.

 

            Commissioner Smith expressed concerns that patients may fall through the cracks

 

with a private agency and the issue of existing employees keeping a job.

 

            Interim Director Braswell confirmed that an outside agency must see all patients

 

regardless of their ability to pay and the Department of Health in Raleigh would be constantly

 

monitoring the outside agency just as they did with the County’s Home Health Department.

 

            Chairman Inman directed the Clerk to place the item on July 28th Action Agenda.

 

Proposed Contracts – CenterPoint Human Services Contract – Fiscal Year 2008-09

and Proposed YMCA Recreation Contract Fiscal Year 2008-09

 

            Vice Chairman Walker had requested to move the proposed contracts to the Discussion

 

Agenda in order to discuss the recreational activities being provided by the YMCA.

 

CenterPoint Human Services Contract

 

            Chairman Inman noted the current agreement with CenterPoint has worked very well

 

in the past.  The performance agreement provides the County an opportunity quarterly to

 

discuss matters with CEO Betty Taylor.

 

YMCA Recreation Contract

 

            Vice Chairman Walker noted the need to provide as much recreational activities as 

 

possible to the citizens of Stokes County and was concerned that was not being accomplished

 

at the current time.  Vice Chairman Walker noted the need to examine the current activities

 

being provided by the YMCA. Vice Chairman Walker noted the need to possibly consider a

 

performance agreement with the YMCA in order to improve performance. 

 

            The Board discussed the proposed contracts for CenterPoint Human Services and

 

YMCA Recreation for Fiscal Year 2008-09.

 

            Chairman Inman directed Vice Chairman Walker to present his concerns to

 

County Manager Steen in order for Manager Steen to follow up with the issues, scheduling

 

the YMCA for a future meeting.       

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Proposed Fiscal Year 2008-09 Rural Operating Assistance Program Funds

 

            Chairman Inman entertained a motion regarding proposed Fiscal Year 2008-09 Rural

 

Operating Assistance Programs Funds.

 

            Commissioner Lankford moved to approve the proposed Fiscal Year 2008-09 Rural

 

Operating Assistance Programs Funds submitted by YVEDDI.   Commissioner Smith seconded

 

and the motion carried unanimously.

 

            Commissioner Lankford moved to approve the request from Transportation Coordinator

 

Charlie Walker to authorize EDTAP funding be combined with the RGP funding with

 

YVEDDI administering both programs.  Vice Chairman Walker seconded and the motion

 

carried unanimously.

 

Health Department – Reclassification – Human Services Planner II/Emergency Management Planner I

 

            Chairman Inman entertained a motion regarding Health Department – Reclassification –

 

Human Services Planner II/Emergency Management Planner I.

 

            Vice Chairman Walker moved to approve the reclassification  – Human Services

 

Planner II to an Emergency Management Planner I as requested by Interim Health Director

 

Jen Braswell.  Commissioner Smith seconded and the motion carried unanimously.

 

Work First Plan – Standard or Electing County – Fiscal Year 2009-10 and Fiscal Year 2010-11

 

            Chairman Inman entertained a motion for the County to remain as “standard” regarding

 

the Work First Plan for Fiscal Year 2009-10 and Fiscal Year 2010-11.

 

            Commissioner Smith moved to approve that Stokes County elect to remain a “standard”

 

county status for the Work First Plan for Fiscal Year 2009-10 and 2010-11.  Commissioner

 

Lankford seconded and the motion carried unanimously.

 

Purchase of EMS Capital Equipment (Ambulance Remounts) – Sole Source Exception

 

            Chairman Inman entertained a motion regarding the Purchase of EMS Capital

 

Equipment (Ambulance Remounts).

 

Commissioner Lankford moved to approve Option #1-Remount:  $79,905.00 per

 

unit to remount on a Chevrolet 3500 chassis with a 4-6 week turn-a-round on 1st unit as

 

recommended by EMS Director Monty Stevens.  Commissioner Carroll seconded and the

 

motion carried (4-1) with Commissioner Smith voting against the motion.

 

            Chairman Inman entertained a motion regarding the proposed Resolution – Sole Source

 

Exception.

 

Commissioner Lankford moved to approve the proposed Resolution Exemption From

 

G.S.143-129  for Fiscal Year 08-09 Ambulance/Remount Purchases submitted by Support

 

Services  Supervisor Danny Stovall.  Commissioner Carroll seconded and the motion carried

unanimously.

 

Proposed Bids – Administrative Building – Third Floor Renovations

 

            Chairman Inman entertained a motion regarding Administrative Building –Third Floor

 

Renovations.

 

            Commissioner Lankford moved to approve the following:

 

o   Jerry Wilkins Electric = $27,500

o   Professional Air Systems = $65,150

o   Main Street Drywall = $49,365

o   Reject non-responsive Bid for Single Bid for Framing Doors, Sheet Rock, Ceiling Grid Installation from Shields, Inc for $43,328 due to the bid was not received until 5:04pm

o   Reject non-responsive Bid for Single Bid for Framing Doors, Sheet Rock, Ceiling Grid Installation from Sharp Interiors for $47,900 due to the bid did not include the cost of door hardware or labor to install as requested

 

            Commissioner Smith seconded and the motion carried unanimously.

 

Tax Administration – Settlement of Fiscal year 2007-08 & Charge to Collect Fiscal Year 2008-09

 

            Chairman Inman entertained a motion regarding Tax Administration – Settlement of

 

Fiscal Year 2007-08 & Charge to Collect Fiscal Year 2008-09.

 

            Commissioner Lankford moved to approve the following as requested from Tax

 

Administrator Jake Oakley:

 

o   Resolution of Annual Settlement for F/Y 2007-08 - NCGS 105-373

o   Write-off Motor Vehicles Delinquent Bills – 1 year + and deceased

o   Write-off Motor Vehicles Delinquent Bills =10 years +

o   Write-off EMS Delinquent Bills – Insolvents,10 years + and 1997

o   Write-off 1991 Real and Personal Property Delinquent Tax Bills

o   Order of the Board of Commissioners in Accordance with GS 105-321(b) for the Collection of  Fiscal year 2008-09 Property Taxes

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

Proposed Contracts – CenterPoint Human Services Contract – Fiscal Year 2008-09

and Proposed YMCA Recreation Contract Fiscal Year 2008-09

 

            Chairman Inman entertained a motion regarding the Proposed Contracts – CenterPoint

 

Human Services Contract – Fiscal Year 2008-09 and Proposed YMCA Recreation Contract

 

Fiscal Year 2008-09.

 

 

            Commissioner Lankford moved to approve the Proposed Contracts – CenterPoint

 

Human Services Contract – Fiscal Year 2008-09 and Proposed YMCA Recreation Contract

 

Fiscal Year 2008-09 as submitted.  Commissioner Smith seconded and the motion carried

 

unanimously.

 

            Vice Chairman Walker requested the County Manager to arrange a time for the

 

YMCA to be on a future Informational Agenda

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

§  To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).

 

Commissioner Lankford moved to enter into closed session for the following:

 

§  To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 

 The Board returned to open session of the July 14th meeting.

 

 

Heath Department

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to authorize the Interim Health Director to set the salary at

 

$32,000 for the Nutritionist II (WIC Director) position as requested by the Interim Health

 

Director to the closest step above $32,000 on the county current step/grade table.  Vice

 

Chairman Walker seconded and the motion carried (3-2) with Chairman Inman and

 

Commissioner Lankford voting against the motion.

 

            Commissioner Smith moved to authorize the Interim Health Director to offer the

 

Environmental Health Specialist Supervisor candidate a salary of $42,000 as requested by

 

the Interim Health Director and to place the salary to the closest step above $42,000 on the

 

county current step/grade table.  Commissioner Carroll seconded and the motion failed (2-3)

 

with Chairman Inman, Vice Chairman Walker, and Commissioner Lankford voting against the

 

motion.

 

            Vice Chairman Walker move to authorize the Interim Health Director to appoint the

 

Environmental Health Specialist Supervisor candidate on an interim basis with a $300 bonus

 

per pay period.  Commissioner Lankford seconded and the motion carried (3-2) with

 

Commissioner Carroll and Commissioner Smith voting against the motion.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Commissioner Lankford moved to adjourn the meeting.  Commissioner Smith 

 

seconded and the motion carried unanimously.

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman