STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 9, 2008

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administrative Building) located in Danbury, North Carolina on Monday,

 

June 9, 2008 at 1:30 pm with the following members present:

                                   

                                               

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                EMS Training Officer Brian Booe

                                                Fire Marshal Frankie Burcham

                                                                                                                                               

                                               

Chairman J. Leon Inman called the meeting to order.

 

Commissioner Carroll delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the June 9, 2008

 

agenda.           

            County Manager Bryan Steen requested to add Budget Amendment #116 which relates

 

to the internal transfer of funding for the Health Department.  The Board unanimously agreed

 

to add Budget Amendment #116 to the Discussion Agenda.

 

            Manager Steen requested to add the following additional option (option 5) to the

 

Proposed Animal Control Advisory Council – Guidelines for membership (Action Agenda):

 

§  Make the Chief Animal Control Officer an Ex-Officio non-voting member and allow the Sheriff’s representative to be a voting member, but add one additional at large appointment for either a non-pet owner or a person who regularly hunts wild game with dogs (7 voting members)

 

The Board unanimously agreed to include the additional option for discussion to the

 

Proposed Animal Advisory Council Guidelines-Action Agenda.

 

            Commissioner Lankford moved to approve the June 9, 2008 agenda as amended.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items

 

on the Consent Agenda:

 

Minutes

 

 

Finance Department – Budget Amendment #111

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #111.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Account

Account

Current

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

 

See Items Below

$9,509,818.00

$00.00

$9,509,818.00

 

Totals

$9,509,818.00

         $00.00

$9,509,818.00

 

 

 

 

 

 

E911 Fund

 

 

 

 

See Items Below

$19,863.00

$00.00

$19,863.00

 

Totals

$19,863.00

         $00.00

$19,863.00

 

 

 

 

 

 

Walnut Cove Senior Center

 

 

 

 

See Items Below

$45,458.00

$00.00

$45,458.00

 

Totals

$45,458.00

         $00.00

$45,458.00

 

                       

This budget amendment is justified as follows:

To transfer funds for expenditures for the fiscal year.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

 

 

 

 Increase

 Revised

 

 

 Budget

 (Decrease)

 Budget

General Fund

 

 

 

 

Governing Body

 

 

 

 

Salaries & Wages

100.4110.000

 $        46,331.00

 $         3,000.00

 $         49,331.00

Social Security

100.4110.090

 $          2,873.00

 $            100.00

 $           2,973.00

Medicare Tax

100.4110.091

 $             672.00

 $              50.00

 $              722.00

Retiree Insurance

100.4110.112

 $        60,087.00

 $         2,200.00

 $         62,287.00

Unemployment Insurance

100.4110.130

 $        17,678.00

 $    (13,600.00)

 $           4,078.00

 

 

 

 

 

Administration

 

 

 

 

Training

100.4120.311

 $          3,500.00

 $         (700.00)

 $           2,800.00

Advertising

100.4120.370

 $          7,500.00

 $         3,000.00

 $         10,500.00

 

 

 

 

 

Finance

 

 

 

 

Professional Services

100.4130.180

 $        52,000.00

 $      (1,100.00)

 $         50,900.00

Bank Charges

100.4130.390

 $        10,000.00

 $      (4,000.00)

 $           6,000.00

Misc. Contractual Services

100.4130.440

 $        42,000.00

 $         5,100.00

 $         47,100.00

 

 

 

 

 

Purchasing

 

 

 

 

Training

100.4131.311

 $          1,500.00

 $      (1,500.00)

 $                        -  

 

 

 

 

 

Tax Administration

 

 

 

 

Salaries & Wages

100.4140.000

 $      253,176.00

 $            300.00

 $      253,476.00

Social Security

100.4140.090

 $        15,866.00

 $         (300.00)

 $         15,566.00

Postage

100.4140.321

 $        60,000.00

 $      (5,000.00)

 $         55,000.00

Superior Court

 

 

 

 

Departmental Supplies

100.4160.260

 $             200.00

 $            100.00

 $              300.00

Utilities

100.4160.330

 $          5,000.00

 $            600.00

 $           5,600.00

Rental on Equipment

100.4160.430

 $             500.00

 $              25.00

 $              525.00

Juvenile Detention

100.4160.440

 $        25,000.00

 $        2,500.00

 $         27,500.00

 

 

 

 

 

Election

 

 

 

 

Salaries & Wages

100.4170.000

 $        89,236.00

 $            100.00

 $         89,336.00

Salaries & Wages-Overtime

100.4170.010

 $             300.00

 $         (100.00)

 $              200.00

Board Reimbursement

100.4170.190

 $          4,845.00

 $            550.00

 $           5,395.00

Travel

100.4170.310

 $             945.00

 $            100.00

 $           1,045.00

Maint. & Repairs Equipment

100.4170.350

 $             830.00

 $            300.00

 $           1,130.00

Advertising

100.4170.370

 $          1,444.00

 $         2,000.00

 $           3,444.00

Dues & Subscriptions

100.4170.490

 $             325.00

 $              50.00

 $              375.00

 

 

 

 

 

Register of Deeds

 

 

 

 

Salaries & Wages

100.4180.000

 $      103,341.00

 $              50.00

 $       103,391.00

Social Security

100.4180.090

 $          6,940.00

 $           (50.00)

 $           6,890.00

 

 

 

 

 

Public Buildings

 

 

 

 

Salaries & Wages

100.4190.000

 $      260,261.00

 $      (3,600.00)

 $       256,661.00

Social Security

100.4190.090

 $        17,376.00

 $      (1,700.00)

 $         15,676.00

Medicare Tax

100.4190.091

 $          4,064.00

 $         (400.00)

 $           3,664.00

Retirement

100.4190.100

 $        13,817.00

 $      (1,200.00)

 $         12,617.00

401K

100.4190.101

 $          2,803.00

 $      (1,000.00)

 $           1,803.00

Group Insurance

100.4190.110

 $        36,080.00

 $      (1,500.00)

 $         34,580.00

Dental Insurance

100.4190.111

 $          2,899.00

 $         (300.00)

 $           2,599.00

Auto Supplies

100.4190.250

 $          6,200.00

 $         4,000.00

 $         10,200.00

Utilities

100.4190.330

 $      250,000.00

 $       30,000.00

 $      280,000.00

Maint. & Repairs Equipment

100.4190.350

 $        24,000.00

 $         5,000.00

 $         29,000.00

Improvements

100.4190.590

 $        29,312.00

 $         5,600.00

 $         34,912.00

 

 

 

 

 

Information Systems

 

 

 

 

Salaries & Wages

100.4210.000

 $      125,536.00

 $    (13,000.00)

 $       112,536.00

Social Security

100.4210.090

 $          8,085.00

 $      (1,200.00)

 $           6,885.00

Medicare Tax

100.4210.091

 $          1,891.00

 $         (250.00)

 $           1,641.00

Retirement

100.4210.100

 $          6,429.00

 $         (750.00)

 $           5,679.00

401K

100.4210.101

 $          1,304.00

 $         (175.00)

 $           1,129.00

Group Insurance

100.4210.110

 $        12,371.00

 $      (2,650.00)

 $           9,721.00

Dental Insurance

100.4210.111

 $             923.00

 $         (175.00)

 $              748.00

Training

100.4210.320

 $          2,700.00

 $      (2,000.00)

 $              700.00

 

 

 

 

 

Vehicle Maintenance

 

 

 

 

Salaries & Wages

100.4250.000

 $        96,737.00

 $              25.00

 $         96,762.00

Medicare Tax

100.4250.091

 $          1,361.00

 $           (65.00)

 $           1,296.00

Retirement

100.4250.100

 $          4,738.00

 $              75.00

 $           4,813.00

Travel

100.4250.310

 $             188.00

 $           (35.00)

 $              153.00

Utilities

100.4250.330

 $         5,000.00

 $         1,750.00

 $           6,750.00

Printing

100.4250.340

 $               40.00

 $              75.00

 $              115.00

Maint. & Repairs Equipment

100.4250.350

 $        47,827.00

 $            450.00

 $         48,277.00

Sheriff's Department

 

 

 

 

Separation Allowance

100.4310.040

 $        43,404.00

 $      (9,000.00)

 $         34,404.00

Group Insurance

100.4310.110

 $      148,449.00

 $      (3,500.00)

 $       144,949.00

Dental Insurance

100.4310.111

 $        11,068.00

 $         (250.00)

 $         10,818.00

Auto Supplies

100.4310.250

 $      141,300.00

 $      28,000.00

 $       169,300.00

 

 

 

 

 

Jail

 

 

 

 

401K

100.4320.101

 $          5,897.00

 $      (3,400.00)

 $           2,497.00

401K5%

100.4320.102

 $          2,432.00

 $           200.00

 $           2,632.00

Group Insurance

100.4320.110

 $        70,690.00

 $         (800.00)

 $         69,890.00

Dental Insurance

100.4320.111

 $          5,271.00

 $         (200.00)

 $           5,071.00

Utilities

100.4320.330

 $      105,000.00

 $       30,000.00

 $       135,000.00

 

 

 

 

 

District Resource Center

 

 

 

 

Salaries & Wages

100.4321.000

 $        82,843.00

 $            250.00

 $         83,093.00

Salaries & Wages-Part Time

100.4321.320

 $          1,395.00

 $         (250.00)

 $           1,145.00

Auto Supplies

100.4321.250

 $          2,000.00

 $           150.00

 $           2,150.00

 

 

 

 

 

Emergency Communications

 

 

 

 

Salaries & Wages

100.4325.000

 $      366,510.00

 $    (10,000.00)

 $       356,510.00

Salaries & Wages

100.4325.020

 $        27,000.00

 $         2,000.00

 $         29,000.00

Social Security

100.4325.090

 $        25,074.00

 $      (1,500.00)

 $         23,574.00

Medicare Tax

100.4325.091

 $          5,864.00

 $         (450.00)

 $           5,414.00

Retirement

100.4325.100

 $        18,609.00

 $         (400.00)

 $         18,209.00

401K

100.4325.101

 $          3,655.00

 $      (1,300.00)

 $           2,355.00

Group Insurance

100.4325.110

 $        43,887.00

 $      (2,500.00)

 $         41,387.00

Dental Insurance

100.4325.111

 $          3,273.00

 $         (450.00)

 $           2,823.00

 

 

 

 

 

Fire Marshal

 

 

 

 

Auto Supplies

100.4340.250

 $          6,969.00

 $        2,500.00

 $           9,469.00

 

 

 

 

 

Medical Examiner

100.4360.000

 $        23,000.00

 $         8,500.00

 $         31,500.00

 

 

 

 

 

Emergency Medical Services

 

 

 

 

Salaries & Wages

100.4370.000

 $   1,095,965.00

 $      (7,075.00)

 $    1,088,890.00

Salaries & Wages-Overtime

100.4370.010

 $      170,000.00

 $      20,000.00

 $       190,000.00

Salaries & Wages-Part Time

100.4370.020

 $      150,000.00

 $    (20,000.00)

 $       130,000.00

Social Security

100.4370.090

 $        80,661.00

 $         1,700.00

 $         82,361.00

Group Insurance

100.4370.110

 $      113,707.00

 $         5,000.00

 $       118,707.00

Dental Insurance

100.4370.111

 $          8,224.00

 $            375.00

 $           8,599.00

Auto Supplies

100.4370.250

 $        75,000.00

 $       40,000.00

 $       115,000.00

Maint. & Repairs Auto

100.4370.350

 $        65,423.00

 $         6,500.00

 $         71,923.00

Rental of Equipment

100.4370.430

 $             600.00

 $            200.00

 $              800.00

 

 

 

 

 

Animal Control

 

 

 

 

Salaries & Wages

100.4380.000

 $      102,643.00

 $              25.00

 $       102,668.00

Social Security

100.4380.090

 $          6,156.00

 $         (100.00)

 $           6,056.00

401K

100.4380.091

 $             993.00

 $           (25.00)

 $              968.00

Auto Supplies

100.4380.250

 $          7,755.00

 $        1,300.00

 $           9,055.00

 

 

 

 

 

Solid Waste

 

 

 

 

Salaries & Wages-Overtime

100.4720.010

 $                       -  

 $              25.00

 $                25.00

Salaries & Wages-Part Time

100.4720.020

 $      149,000.00

 $        1,300.00

 $      150,300.00

Social Security

100.4720.090

 $        19,617.00

 $            200.00

 $         19,817.00

Medicare Tax

100.4720.091

 $          4,588.00

 $              50.00

 $           4,638.00

401K

100.4720.101

 $          1,674.00

 $         (800.00)

 $              874.00

Group Insurance

100.4720.110

 $        24,742.00

 $         (500.00)

 $         24,242.00

Auto Supplies

100.4720.250

 $      105,000.00

 $      15,000.00

 $      120,000.00

Rental of Equipment

100.4720.430

 $          5,800.00

 $              25.00

 $           5,825.00

Uniform Rental

100.4720.491

 $          2,200.00

 $            500.00

 $           2,700.00

Equipment Non Capitalized

100.4720.511

 $          7,800.00

 $         (400.00)

 $           7,400.00

 

 

 

 

 

Cooperative Extension

 

 

 

 

Misc. Contractual Services

100.4950.440

 $       45,500.00

 $    (12,000.00)

 $       133,500.00

 

 

 

 

 

Health Department

 

 

 

 

Salaries & Wages

100.5100.000

 $       36,321.00

 $    (21,000.00)

 $       815,321.00

Salaries & Wages-Permanent PT

100.5100.030

 $          8,703.00

 $            400.00

 $           9,103.00

Auto Supplies

100.5100.250

 $          6,000.00

 $            200.00

 $           6,200.00

Travel

100.5100.310

 $          2,000.00

 $       15,000.00

 $         17,000.00

Postage

100.5100.321

 $          5,250.00

 $            200.00

 $           5,450.00

Utilities

100.5100.330

 $          8,350.00

 $         3,000.00

 $         11,350.00

Printing

100.5100.340

 $          5,250.00

 $         1,200.00

 $           6,450.00

Maint. & Repairs Auto

100.5100.350

 $             850.00

 $         1,000.00

 $           1,850.00

 

 

 

 

 

Home Health

 

 

 

 

Salaries & Wages

100.5190.000

 $      323,897.00

 $    (20,000.00)

 $       303,897.00

Salaries & Wages-Part Time

100.5190.020

 $        94,152.00

 $    (45,000.00)

 $            4952.00

Salaries & Wages-Permanent PT

100.5190.030

 $          2,374.00

 $            100.00

 $           2,474.00

On Call

100.5190.081

 $        12,000.00

 $         4,000.00

 $         16,000.00

Social Security

100.5190.090

 $        26,793.00

 $      (5,000.00)

 $         21,793.00

Medicare Tax

100.5190.091

 $          6,266.00

 $      (1,000.00)

 $           5,266.00

Retirement

100.5190.100

 $        16,546.00

 $      (1,500.00)

 $         15,046.00

401K

100.5190.101

 $          3,237.00

 $      (2,000.00)

 $           1,237.00

Group Insurance

100.5190.110

 $        37,113.00

 $      (1,000.00)

 $         36,113.00

Professional Services

100.5190.180

 $      115,000.00

 $     100,000.00

 $       215,000.00

Medical Supplies

100.5190.230

 $        32,000.00

 $         8,200.00

 $         40,200.00

Auto Supplies

100.5190.250

 $        11,500.00

 $         3,000.00

 $         14,500.00

Departmental Supplies

100.5190.260

 $                       -  

 $            100.00

 $              100.00

Travel

100.5190.310

 $          1,200.00

 $         1,000.00

 $           2,200.00

Misc. Contractual Services

100.5190.440

 $        30,000.00

 $    (30,000.00)

 $                       -  

 

 

 

 

 

King Clinic

 

 

 

 

Salaries & Wages

100.5191.000

 $        74,857.00

 $    (15,000.00)

 $         59,857.00

Medical Supplies

100.5191.230

 $        15,986.00

 $        7,000.00

 $         22,986.00

Equipment Non Capitalized

100.5191.511

 $          9,014.00

 $           450.00

 $           9,464.00

 

 

 

 

 

 

 

 

Environmental Health

 

 

 

 

Salaries & Wages

100.5192.000

 $        67,316.00

 $      (2,000.00)

 $      165,316.00

Salaries & Wages-Permanent PT

100.5192.030

 $          2,374.00

 $            100.00

 $           2,474.00

Social Security

100.5192.090

 $        12,424.00

 $      (2,000.00)

 $         10,424.00

Medicare Tax

100.5192.091

 $          2,905.00

 $         (500.00)

 $           2,405.00

Retirement

100.5192.100

 $          9,880.00

 $      (1,500.00)

 $           8,380.00

401K

100.5192.101

 $          1,980.00

 $         (400.00)

 $           1,580.00

Group Insurance

100.5192.110

 $        19,087.00

 $      (3,000.00)

 $          16087.00

Dental Insurance

100.5192.111

 $          1,424.00

 $         (200.00)

 $           1,224.00

Professional Services

100.5192.180

 $        28,700.00

 $    (20,000.00)

 $           8,700.00

Auto Supplies

100.5192.250

 $          2,200.00

 $        1,750.00

 $           3,950.00

Maint. & Repairs Auto

100.5192.351

 $          1,500.00

 $         1,000.00

 $           2,500.00

 

 

 

 

 

Social Services

 

 

 

 

Social Security

100.5310.090

 $      100,090.00

 $      (2,700.00)

 $         97,390.00

Auto Supplies

100.5310.250

 $        12,500.00

 $        2,700.00

 $         15,200.00

 

 

 

 

 

Public Assistance

 

 

 

 

State/County Special Assistance

100.5420.000

 $      339,607.00

 $     100,000.00

 $       439,607.00

Medicaid Program Cost

100.5450.000

 $   2,166,579.00

 $  (100,000.00)

 $    2,066,579.00

 

 

 

 

 

Veteran Service

 

 

 

 

Salaries & Wages

100.5820.000

 $        14,648.00

 $              65.00

 $         14,713.00

Social Security

100.5820.090

 $             910.00

 $              25.00

 $              935.00

Retirement

100.5820.100

 $             713.00

 $              15.00

 $              728.00

Printing

100.5820.340

 $             100.00

 $              75.00

 $              175.00

Training

100.5820.311

 $             338.00

 $         (180.00)

 $              158.00

 

 

 

 

 

Special Assistance for the Blind

100.5840.000

 $          4,726.00

 $      (1,700.00)

 $           3,026.00

 

 

 

 

 

Senior Services

 

 

 

 

Salaries & Wages-Permanent PT

100.5860.030

 $        29,175.00

 $              75.00

 $         29,250.00

401K

100.5860.101

 $          1,162.00

 $         (400.00)

 $              762.00

Auto Supplies

100.5860.250

 $          2,000.00

 $              50.00

 $           2,050.00

Telephone

100.5860.320

 $          4,130.00

 $            800.00

 $           4,930.00

 

 

 

 

 

Contingency

 

 

 

 

Contingency

100.9910.000

 $      196,905.00

 $    (39,300.00)

 $      157,605.00

Fuel Contingency

100.9910.500

 $        45,000.00

 $    (45,000.00)

 $                        -  

Total

 

 $   9,509,818.00

 $                   -  

 $    9,509,818.00

 

 

 

 

 

E911 Fund

 

 

 

 

Salaries & Wages

200.4325.000

 $       15,083.00

 $            575.00

 $         15,658.00

Social Security

200.4325.090

 $             935.00

 $              35.00

 $              970.00

Medicare Tax

200.4325.091

 $             219.00

 $              10.00

 $              229.00

Retirement

200.4325.100

 $             744.00

 $              25.00

 $              769.00

401K

200.4325.101

 $             151.00

 $                5.00

 $              156.00

Departmental Supplies

200.4325.260

 $             731.00

 $         (300.00)

 $              431.00

Training

200.4325.311

 $          2,000.00

 $         (350.00)

 $           1,650.00

Total

 

 $        19,863.00

 $                    -  

 $         19,863.00

 

 

 

 

 

Walnut Cove Senior Center

 

 

 

 

Salaries & Wages

204.5861.000

 $        24,400.00

 $         1,550.00

 $         25,950.00

Social Security

204.5861.090

 $          1,485.00

 $            100.00

 $           1,585.00

Medicare Tax

204.5861.091

 $             347.00

 $              25.00

 $              372.00

Retirement

204.5861.100

 $          1,206.00

 $             75.00

 $           1,281.00

Professional Services

204.5861.180

 $        13,620.00

 $         (900.00)

 $         12,720.00

Departmental Supplies

204.5861.260

 $          3,800.00

 $         (600.00)

 $           3,200.00

Maint. & Repairs Auto

204.5861.351

 $             600.00

 $         (250.00)

 $              350.00

Total

 

 $        45,458.00

 $                     -  

 $         45,458.00

 

Capital Reserve Fund – Budget Amendment #112

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #112.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

 

Animal Control

 

 

 

100.4380.510

Equipment

$25,000.00

$(25,000.00)

$00.00

100.4380.511

Equipment-Non Capitalized

$2,100.00

$(225.00)

$1,875.00

100.4380.580

Improvements

$15,300.00

$(5,300.00)

$10,000.00

 

Jail

 

 

 

100.4320.511

Equipment-non Capitalized

$44,885.00

$(10,377.00)

$34,508.00

 

Contingency

 

 

 

100.9910.000

Contingency

$157,605.00

$(825.00)

$156,780.00

100.9820.960

Transfer to Capital Reserve

$227,120.00

$41,727.00

$268,847.00

 

Totals

$472,010.00

$00.00

$472,010.00

 

Capital Reserve Fund

 

 

 

201.4320.012

Jail

$00.00

$10,377.00

$10,377.00

201.4380.002

Animal Control

     $00.00

 $31,350.00

$31,350.00

 

Totals

     $00.00

 $41,727.00

     $41,727.00

           

This budget amendment is justified as follows:

To transfer funds from General Fund for Animal Control and Jail to Capital Reserve Funds for future projects and transfer funds from Contingency for the Animal Control Projects.

 

This will result in a net increase of $41,727.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

                                                                          Current

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

   $227,120.00

$41,727.00

$268,847.00

 

Totals

$227,120.00

$41,727.00

$268,847.00

 

School Capital Outlay and Capital Reserve Fund - Budget Amendment #113

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #113.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

School Capital Outlay

 

 

 

 

Capital Reserve Fund

 

 

 

212.5912.001

Public School Capital Fund ADM

$423,275.00

$111,375.00

$534,650.00

212.5912.002

Public School Capital Fund

ADM-Matching

$00.00

$37,125.00

$37,125.00

 

           Totals

 $423,275.00

$148,500.00

   $571,775.00

           

This budget amendment is justified as follows:

To appropriate Public School Capital Funds-ADM and ADM-Matching Funds for carry over projects from Fiscal Year 2006-07.

 

This will result in a net increase of $148,500.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

 

School Capital Outlay & Capital Reserve Fund

 

 

 

212.3328.000

Public School Capital Fund-ADM

$423,275.00

$111,375.00

$534,650.00

212.3991.000

Fund Balance

     $00.00

$37,125.00

$37,125.00

 

Totals

$423,275.00

$148,500.00

$571,775.00

 

 

 

Health Department – Budget Amendment #114

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #114.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.511

Equipment-Non-Capital

     $34,277.00

 $3,655.00

$37,932.00

 

           Totals

     $34,277.00

 $3,655.00

     $37,932.00

           

This budget amendment is justified as follows:

To appropriate funds for the Health Department for a grant received from Northwest Community Care Network to purchase an A1C machine to check blood sugar for diabetics.

 

This will result in a net increase of $3,655.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.228

NCCN Grant

           $00.00

$3,655.00

$3,655.00

 

Totals

$00.00

$3,655.00

$3,655.00

 

Finance – Budget Amendment #115

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #115.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

 

See Items Below

$694,262.00

$00.00

$694,262.00

 

           Totals

$694,262.00

$00.00

$694,262.00

 

Revaluation Fund

 

 

 

 

See Items Below

$19,222.00

$00.00

$19,222.00

 

           Totals

$19,222.00

$00.00

$19,222.00

           

Regional Sewer Fund

 

 

 

 

See Items Below

$20,000.00

$00.00

$20,000.00

 

           Totals

$20,00000

$00.00

$20,000.00

                       

This budget amendment is justified as follows:

To transfer funds for expenditures for the fiscal year

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

 

 

 

 Increase

 Revised

 

 

 Budget

(Decrease)

 Budget

General Fund

 

 

 

 

 

 

 

 

 

Administration

 

 

 

 

Training

100.4120.311

 $     3,500.00

 $  (300.00)

 $   3,200.00

Telephone

100.4120.320

 $     1,200.00

 $    225.00

 $   1,425.00

Printing

100.4120.340

 $     1,700.00

 $    300.00

 $   2,000.00

Maint. & Repairs Equip.

100.4120.350

 $        350.00

 $  (225.00)

 $      125.00

 

 

 

 

 

Finance

 

 

 

 

Departmental Supplies

100.4130.260

 $     4,800.00

 $    250.00

 $   5,050.00

Telephone

100.4130.320

 $     2,450.00

 $  (250.00)

 $   2,200.00

 

 

 

 

 

Tax Administration

 

 

 

 

Departmental Supplies

100.4140.260

 $     5,328.00

 $    500.00

 $   5,828.00

Advertising

100.4140.370

 $     5,000.00

 $ 1,200.00

 $   6,200.00

Tax Refunds & Settlement

100.4140.390

 $     2,500.00

 $ 1,000.00

 $   3,500.00

Postage

100.4140.321

 $   60,000.00

$(2,700.00)

 $ 57,300.00

 

 

 

 

 

GIS/Mapping

 

 

 

 

Social Security

100.4141.090

 $     7,276.00

 $  (300.00)

 $   6,976.00

Medicare Tax

100.4141.091

 $     1,603.00

 $      50.00

 $   1,653.00

401K

100.4140.110

 $   14,138.00

 $  (200.00)

 $ 13,938.00

Group Insurance

100.4141.110

 $   14,138.00

 $    600.00

 $ 14,738.00

Dental Insurance

100.4141.111

 $     1,098.00

 $      45.00

 $   1,143.00

Travel

100.4141.310

 $          60.00

 $    (60.00)

 $             -  

Training

100.4141.311

 $        500.00

 $  (500.00)

 $             -  

Postage

100.4141.321

 $        450.00

 $  (200.00)

 $      250.00

Printing

100.4141.340

 $              -  

 $    565.00

 $      565.00

 

 

 

 

 

Register of Deeds

 

 

 

 

Telephone

100.4180.320

 $     2,150.00

 $    100.00

 $   2,250.00

Postage

100.4180.321

 $     2,200.00

 $  (100.00)

 $   2,100.00

 

 

 

 

 

Information Systems

 

 

 

 

Telephone

100.4210.320

 $     1,000.00

 $    200.00

 $   1,200.00

Training

100.4210.311

 $     2,700.00

 $  (200.00)

 $   2,500.00

 

 

 

 

 

Vehicle Maintenance

 

 

 

 

Departmental Supplies

100.4250.260

 $        936.00

 $    100.00

 $   1,036.00

Travel

100.4250.310

 $        188.00

 $  (100.00)

 $        88.00

Telephone

100.4250.320

 $     1,780.00

 $    400.00

 $   2,180.00

Social Security

100.4250.090

 $     5,819.00

 $  (375.00)

 $   5,444.00

Medicare Tax

100.4250.091

 $     1,361.00

 $    (25.00)

 $   1,336.00

 

 

 

 

 

Jail

 

 

 

 

Auto Supplies

100.4320.250

 $        200.00

 $    100.00

 $      300.00

Telephone

100.4320.320

 $     5,000.00

 $ 1,700.00

 $   6,700.00

Group Insurance

100.4320.110

 $   70,690.00

$(1,800.00)

 $ 68,890.00

 

 

 

 

 

District Resource Center

 

 

 

 

Misc. Contractual Services

100.4321.440

 $   34,704.00

$(1,150.00)

 $ 33,554.00

Training

100.4321.311

 $     1,049.00

 $  (200.00)

 $      849.00

Telephone

100.4321.320

 $     2,900.00

 $    150.00

 $   3,050.00

Utilities

100.4321.330

 $     5,700.00

 $ 1,200.00

 $   6,900.00

 

 

 

 

 

Emerg.Communications

 

 

 

 

Telephone

100.4325.320

 $     4,100.00

 $    550.00

 $   4,650.00

Dental Insurance

100.4325.111

 $     3,273.00

 $  (450.00)

 $   2,823.00

Retirement

100.4325.100

 $   18,609.00

 $  (100.00)

 $ 18,509.00

 

 

 

 

 

Emergency Management

 

 

 

 

Telephone

100.4330.320

 $        685.00

 $    150.00

 $      835.00

Departmental Supplies

100.4330.260

 $     1,600.00

 $  (150.00)

 $   1,450.00

 

 

 

 

 

Fire Marshal

 

 

 

 

Group Insurance

100.4340.110

 $   16,997.00

$(2,000.00)

 $ 14,997.00

Dental Insurance

100.4340.111

 $     1,292.00

 $  (500.00)

 $      792.00

Telephone

100.4340.320

 $     2,050.00

 $ 2,500.00

 $   4,550.00

 

 

 

 

 

Animal Control

 

 

 

 

Social Security

100.4380.090

 $     6,156.00

 $  (300.00)

 $   5,856.00

401K

100.4380.091

 $        993.00

 $    (75.00)

 $      918.00

Group Insurance

100.4380.110

 $   14,138.00

 $  (250.00)

 $ 13,888.00

Utilities

100.4380.330

 $     2,500.00

 $    625.00

 $   3,125.00

 

 

 

 

 

Planning

 

 

 

 

Social Security

100.4910.090

 $   16,518.00

 $  (800.00)

 $ 15,718.00

Medicare Tax

100.4910.091

 $     3,864.00

 $  (100.00)

 $   3,764.00

401K

100.4910.101

 $     2,665.00

 $  (100.00)

 $   2,565.00

Auto Supplies

100.4910.250

 $     9,700.00

 $    500.00

 $ 10,200.00

Departmental Supplies

100.4910.260

 $     2,100.00

 $    500.00

 $   2,600.00

 

 

 

 

 

Cooperative Extension

 

 

 

 

Auto Supplies

100.4950.250

 $        900.00

 $    450.00

 $   1,350.00

Travel

100.4950.310

 $                -  

 $      70.00

 $        70.00

Telephone

100.4950.320

 $     3,000.00

 $ 1,300.00

 $   4,300.00

Misc. Contractual Services

100.4950.440

 $ 145,500.00

$(1,820.00)

$143,680.00

 

 

 

 

 

Forsyth Tech

 

 

 

 

Auto Supplies

100.5920.250

 $     1,500.00

 $    375.00

 $   1,875.00

Telephone

100.5920.320

 $     3,500.00

 $  (475.00)

 $   3,025.00

Maint. & Repairs Auto

100.5920.351

 $        300.00

 $    100.00

 $      400.00

 

 

 

 

 

Arts Council

 

 

 

 

Social Security

100.6150.090

 $     3,564.00

 $      25.00

 $   3,589.00

Medicare Tax

100.6150.091

 $        836.00

 $      10.00

 $      846.00

Retirement

100.6150.100

 $     3,817.00

 $    (35.00)

 $   3,782.00

 

 

 

 

 

Debt Service

 

 

 

 

Principle-Equipment

100.9100.804

 $ 168,312.00

 $      53.00

$168,365.00

Principle-Equipment

100.9100.805

 $   98,243.00

 $      30.00

 $ 98,273.00

Interest-Equipment

100.9100.834

 $   11,605.00

 $    (53.00)

 $ 11,552.00

Interest-Equipment

100.9100.835

 $     7,568.00

 $    (30.00)

 $   7,538.00

Total

 

 $ 694,262.00

 $           -  

$694,262.00

 

 

 

 

 

Revaluation Fund

 

 

 

 

Social Security

202.4140.090

 $     5,466.00

 $  (500.00)

 $   4,966.00

Medicare Tax

202.4140.091

 $     1,278.00

 $  (100.00)

 $   1,178.00

Retirement

202.4140.100

 $     4,346.00

 $    125.00

 $   4,471.00

401K

202.4140.101

 $        882.00

 $  (100.00)

 $      782.00

Auto Supplies

202.4140.250

 $     1,550.00

 $    700.00

 $   2,250.00

Departmental Supplies

202.4140.260

 $     4,500.00

 $  (425.00)

 $   4,075.00

Maint. & Repairs Auto

202.4140.351

 $        500.00

 $ 1,000.00

 $   1,500.00

Advertising

202.4140.370

 $        700.00

 $  (700.00)

 $             -   

 

 

 

 

 

                                   Total

 

 $   19,222.00

 $           -  

 $ 19,222.00

 

 

 

 

 

Regional Sewer Fund

 

 

 

 

Miscellaneous Expense

501.7140.290

 $              -  

 $    700.00

 $      700.00

Maint. & Repairs Equip.

501.7140.350

 $   20,000.00

 $  (700.00)

 $ 19,300.00

                                   Total

 

 $   20,000.00

 $           -  

 $ 20,000.00

 

            Commissioner Carroll noted that policy did not require a Budget Amendment for the above transfers due to individual amounts not being over $5000, only a report to the Board.

 

            County Manager Bryan Steen noted that the above Budget Amendment was completed due to the large number of line items being addressed even though the individual amounts were within the limit authorized to be completed with a Budget Memorandum.

           

            Commissioner Lankford moved to approve the Consent Agenda as submitted. 

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

American Red Cross – Automatic External Defibrillator - Grant

 

            EMS Training Officer Brian Booe presented the following information regarding

 

the American Red Cross – Automatic External Defibrillator Grant:

 

¨      Stokes County was awarded a grant from the American Red Cross for the purchase of an Automatic External Defibrillator (AED) (valued at $2000)

¨      AED was placed in the Department of Social Services Building where clientele includes small children up to elderly adults

¨      AED benefits EMS – gives access to an AED in the event that someone’s heart stops beating

¨      Grant also provided free first aid and CPR training to 10 DSS employees

¨      All buildings on the government center complex are equipped with AEDs

 

Ms. Judi Scherer and Ms. Buffy Cardwell, American Red Representatives, attended

 

the presentation.

 

            Ms. Scherer noted that each county in the Duke Energy District was eligible for the

 

AED and that she appreciated the assistance from Training Officer Booe.

 

            DSS Director Jan Spencer expressed appreciation on behalf of the Department of Social

 

Services to Ms. Scherer and the American Red Cross for the Defibrillator and to EMS Training

 

Officer Brian Booe for this assistance.

 

            The Board also expressed their appreciation to Ms. Scherer and the American Red

 

Cross for the Defibrillator and to Training Officer Booe for his participation in placing the

 

AEDs in the governmental offices and the schools.

           

 

Governmental Office Renovations/Stokes Opportunity Center - Update

           

            Support Services Supervisor Danny Stovall presented the following update regarding

 

the Governmental Office Renovations/Stokes Opportunity Center:

 

 

 

Meadows Location

 

§  Phase I has been completed

§  Phase II has been completed – preliminary report from lab has been received by the consultant

§  Consultant will meet with County Manager Steen and Mr. Stovall within the next week

 

Underground Storage Tanks

 

§  Permit and Drawings have been approved by the State

§  Tentative schedule for repairs – June 23, 2008

 

3rd Floor – Administrative Building

 

§  Contract in place

§  Mr. Gary Robbins has been on site twice

§  Drawings should be done within the next week

§  Once drawings are reviewed for accuracy, bids can be received to move forward with the project

 

Stokes Opportunity Center

 

§  Electrical, plumbing, and HVAC drawings are complete

§  Architect in the process of combining all drawings

§  Possible early July date for bids to be received

 

Government Center

 

§  Contract in place with Mr. Gary Robbins

§  Mr. Robbins has visited the location

§  Will complete as soon as the 3rd floor drawings are finalized

 

Departmental Renovations

 

§  District Resource Center, Fire Marshal, EMS, and Adult Probation have already been relocated

§  Juvenile Probation location is ready, waiting on State for network wiring before relocating the offices

 

The Board expressed their appreciation to Mr. Stovall and their desire to keep things

 

moving.

 

 

 

Comments – Manager and Board of Commissioners

       

            County Manager Bryan Steen noted the following:

           

§  Received an email from Mr. Brent McKinney, PART, to speak to the Board regarding the purchase of another vehicle for a possible route in Stokes County

§  Received an email from Ms. Nancy Painter, NCDOT, stating that the Transportation Committee would be meeting soon to discuss the possibility of a Garage/YVEDDI facility in the County

 

Chairman Inman noted that he would be attending a PART Board of Directors meeting

 

on Wednesday and would be addressing the issue of a PART route with a stop in Stokes

 

County.

 

Chairman Inman, with full consent of the Board, directed Manager Steen to schedule

 

Mr. McKinney for the June 23rd meeting.

 

            Commissioner Carroll noted that the Fire Service District Policy Committee has met

 

and developed a draft for a proposed new policy for the Fire Service District which has been

 

sent to the Fire Departments in the Service District and to the Fire Association for review

 

and comments.  Commissioner Carroll also noted that the Board of Health is meeting on

 

Tuesday, June 10th to interview candidates for a new health director.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Proposed 6 Mile Insurance District

 

            Fire Marshal Frankie Burcham presented the proposed Six (6) Mile Insurance District:

 

¨      Danbury Fire District

¨      Double Creek Fire District

¨      Francisco Fire District

¨      King Fire District

¨      Lawsonville Fire District

¨      Northeast Stokes Fire District

¨      Pilot Knob Fire District

¨      Pinnacle Fire District

¨      Rural Hall Fire District

¨      Sauratown Fire District

¨      South Stokes Fire District

¨      Stokes Rockingham Fire District

¨      Walnut Fire District

¨      Westfield Fire District

 

The Board discussed the proposed 6-mile insurance district and the proposed

 

resolution with Fire Marshal Burcham.

 

The Board expressed their appreciation to Fire Marshal Burcham for presenting the

 

information and noted the need to continue to work with fire departments to lower insurance

 

rates for homeowners and businesses in Stokes County.

 

            Commissioner Lankford noted the need for all fire departments to understand that this is

 

only an insurance district and not a response district and that their response district would not

 

change.

 

            Chairman Inman directed the Clerk to the place the item on the June 23rd Action

 

Agenda.

 

Health Department

 

Proposed Grant Position – Office Support III

 

            Interim Health Director Jen Braswell requested that the Board of Commissioners

 

approve the following acceptance of grant funds:

 

§  Grant received from the NC Health and Wellness Trust Fund Commission

§  Grant will provide funding for a full time support position (Office Support III)

§  Grant will provide annual salary starting at $18,100 with full benefits along with a computer and software for managing the Medication Assistance Program (MAP)

§  MAP Program will provide free brand name prescription medications for qualified Stokes County residents

§  The Program had been serving approximately 300 residents until a lack of staffing, currently only serving 30 residents

§  Anticipate serving at least 300 residents

§  No cost to the County other than the use of office space

§  Grant funding is $40,000 for the period of July 1, 2008 through Dec. 31, 2009

§  Possible opportunity to extend the grant beyond the initial grant period

§  Request to move to the Action Agenda in order to implement the program on

July 1, 2008

 

            The Board discussed the grant, proposed Office Support III position, and MAP Program

 

with Interim Director Braswell.

 

Reclassification – PHN II/Human Services Planner II

 

Interim Health Director Jen Braswell requested that the Board of Commissioners

 

approve the following position reclassification:

 

§  Reclassification of the Preparedness Coordinator position from a Public Health Nurse II (grade 72) to a Human Services Planner II (grade 70)

§  Current Public Health Nurse II position is vacant

§  Position is mandated by the State with funding to support it

§  Position does not require nursing expertise and would be enhanced by filling it with a person with preparedness expertise

§  Recruiting nurses is extremely competitive and this position currently competes with clinical nurse vacancies

§  Possible 10-15% funding reduction for this position expected from the State in the upcoming fiscal year

§  Reclassification will allow a fulltime position at a lower cost.

§  Position will work very closely with the communicable disease nurse

§  Reclassification has been approved by the Office of State Personnel

§  Request to move to the Action Agenda in order to fill the position as soon as possible

 

The Board discussed the reclassification with Interim Health Director Braswell.

 

Interim Health Director Braswell noted that due to the urgency of both items, the

 

Chairman of the Board of Health had directed that both items be taken to the Board of

 

Commissioners as soon as possible with a report to the Board of Health at their next meeting.

 

Commissioner Carroll moved to place the proposed Reclassification – PHN II/Human

 

Services Planner II and the Proposed Grant Position – Office Support III on the Action Agenda.

 

Commissioner Lankford seconded the motion.  The Board continued discussion with

 

Interim Health Director Braswell.  The motion was unanimous.

 

            Interim Health Director Braswell noted that other options were being considered such

 

as recruiting for LPNs instead of RNs in Home Health for cost effectiveness and recruiting

 

purposes in certain positions.

 

 

Tax Administration Report – May 2008

 

County Manager Bryan Steen (Tax Administrator Jake Oakley unable to attend due to

 

attending training) presented the following informational data:

 

 

 

Fiscal Year 2007-08

Budget Amt

Collected Amt

Over

Under

 

 

 

Budget

Budget

County Regular & Motor Vehicles

$(18,619,330.00)

$18,419,101.58

 

$ (200,228.42)

 

 

 

 

 

Prior Taxes 1991-2006 Tax Years

 

 

 

 

County Regular & Motor Vehicles

$       700,000.00

$     676,152.47

 

$     23,847.53

EMS Collections

 

 

 

 

Total Collected (05-01/05-31-08)

$           7,807.92

 

 

 

Total Collected (7-01-07/5-31-08)

$         87,414.25

 

 

 

Delinquent accounts received from EMS on May 9, 2008 = 140 in the amount of $61,061.38

 

 

 

 

 

Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

05-01-08/05-31-08

3

$93,216.00

$      880.58

 

 

 

 

 

 

Business Personal Property Discovery Report

# of

Total

Taxes

Audit Dates

Accts

Value

Due

05-01-08/05-31-08 - none to report

 

 

 

 

Motor Vehicle Release Report

Accounts

Total Accounts

 

05-01-08/05-31-08

50

       $          2,328.79

 

 

 

 

 

Motor Vehicle Refund Report

Accounts

Total Accounts

 

05-01-08/ 05-31-08

0

       $             00.00             

 

 

 

 

 

Number billed for May  2008

4837

 

 

 

Releases Less than $100

 

 

Real/Personal Property

 

 

Per NCGS 105-381(b) May 2008

Bill Number

 

Greg W Bullins

07A25761.03

 $    84.38

 

Total

 $    84.38

 

Refunds Less than $100

 

 

Real/Personal Property

 

 

Per NCGS 105-381(b) May 2008

Bill Number

 

Carlyne Simmons

06A69403119305

 $    90.39

 

05A2005024585

 $    90.39

 

04A2004024517

 $    60.97

 

03A2003024435

 $    60.97

 

02A2002024451

 $    60.97

 

Total

 $  363.69

 

Garnishment Totals

Total

Original

 

Accounts

Levy Amt

July 07 to April 08

969

$    344,527.33

May 2008

288

$    121,132.91

Total of all

1257

$    465,660.24

 

Manager Steen presented the following Real and Personal Property Releases

 

which are more than $100 for the Board’s consideration:

 

Real and Personal Property Releases

 

More than $100  -  May 2008

 

 

Account

Amount

Reason

Name

Number

 

 

Terry L Myers

00A2000021642

$     219.80

Covers a double wide mobile home in Brookcliff-unable to locate

Mr. Myers

 

99A1999008728

$     219.80

 

 

98A1998018591    

$     203.80

 

 

97A1997003516     

$     200.61

 

Kathern Haynes

99A1999006777

$     370.28

Covers a double wide mobile home Brookcliff-unable to locate

Ms. Haynes

                                         98A1998010733     $     342.88

                                         97A1997001325     $     337.29

 

   Kim Alvear                    02A2002000364      $      328.88    Covers personal property now owned by another taxpayer

                                         03A2003031039     $      341.97     No know employers for the former owners

                                         04A2004054187     $      341.97

   Mark Alvear                06A155912674.06.2  $      334.31

                                      06A155912674.06.1  $      364.70

 

   Affordable Seeding

   Enterprises                    01A2001036907     $      378.38     Business personal property bills – business dissolved

                                         00A2000035594     $      320.32

                                         99A1999055065     $      203.43

                                                Total                $   4,508.42

 

Appeal – Ms. Jane Fleming Cole

 

Manager Steen presented the following motor vehicle value appeal from Ms. Jane

 

Fleming Cole for the Board’s consideration:

 

¨      Tax Bill for a 2004 Volvo C70 valued at $19,310 equals = $125.52 which has been paid by Ms. Cole on May 23, 2008

¨      Ms. Coe appealed the tax value on May 6, 2008 based on the mileage of 46,036 and the bill of sale

¨      Bill of sale = $14,750 with taxpayer to pay fees and taxes at the License Bureau

¨      NADA value = $20,175 which would be a $865 increase in value

¨      Ms. Cole request the Board of Commissioners reduce the value down to $14,750 based on the bill of sale which would result in a tax bill of $95.88

¨      If approved by the Board of Commissioners, a refund of $29.64 would be due to Ms. Coe

¨      Tax Department uses TEC Pricing Guide for all motor vehicle values, the TEC Pricing Guide was adopted by the Board of Commissioners

¨      Tax Department compares the TEC Pricing Guide with NADA values regarding all motor vehicle tax appeals

 

Manager Steen noted that the Tax Administrator Jake Oakley recommended denying

 

Ms. Cole’s request to reduce the tax value of the 2004 Volvo C70 to $14,750.

 

            The Board discussed the appeal from Ms. Cole.

 

Appeal – Kristin Lynn Fuller

 

Manager Steen presented the following motor vehicle appeal to release penalties,

 

interest, and fees relating to a 1999 motor vehicle bill from Ms. Kristin Lynn Fuller:

 

¨      In December 1999, Ms. Fuller moved out of the state and was unaware of this existing tax bill

¨      Ms. Fuller has recently moved back to North Carolina and feels due to the fact that she was unaware of the bill, she should not be assessed with interest and penalties

 

Manager Steen stated that Tax Administrator Jake Oakley referenced GS 105-380 (No

 

taxes to be released, refunded, or compromised), which states there is no lawful basis to honor

 

this request for release of the penalties, interest and fees associated with this bill.  Per NCGS

 

105-380, Tax Administrator Oakley recommends denying this appeal.

 

            The Board discussed the appeal from Ms. Fuller.

 

S Chamber Inc

 

Manager Steen presented the following appeal to refund penalties, interest and a portion

 

of the discovery bill on business property for 2005-07 from Mr. H. Kesar, on behalf of S

 

Chamber Inc.

 

¨      Mr. Kesar feels that he should not be held responsible for the Corporation not listing the business personal property for the tax years of 2005-07

¨      Mr. Kesar believes that the County should refund all penalties and interest and re-bill for only personal property owned by the Corporation

 

Manager Steen noted that Tax Administrator Jake Oakley referenced GS 105-380 (No

 

taxes to be released, refunded, or compromised), which states there is no lawful basis to honor

 

this request for release of the penalties, interest and fees associated with this bill.  Per NCGS

 

105-380, Tax Administrator Oakley recommends denying this appeal.

 

The Board discussed the appeal from Mr. Kesar regarding S Chamber Inc.

           

            Chairman Inman directed the Clerk to place the Real and Personal Property Releases

 

more that $100 for May 2008 on the June 23rd Consent Agenda.

 

            Chairman Inman, with full consent of the Board, directed the Clerk to place the appeals

 

from Ms. Jane Cole, Ms. Kristin Fuller and Mr. H. Kesar (S Chamber Inc) with the

 

recommendation from the Tax Administrator to deny each request on the June 23rd Consent

 

Agenda.

 

Appointments

 

            Chairman Inman presented the following vacancies:

 

CenterPoint Human Services – Board of Directors (two vacancies)

§  One member be an openly-declared consumer along with residency in Stokes County

§  Term will be the remainder of the appointment –ends 02-28-09; additionally eligible for two three-year terms

§  Recently adopted on May 22, 2008 by the CenterPoint Board of Directors, an additional member which is classified as an “open” capacity

Term will be for 3 years with eligibility for a 2nd and 3rd term

§  Both have been advertised in the local paper and are on the County’s website

§  Application has been received and approved by Centerpoint from

Ms. Martha Davis, King, NC for the “open” capacity

 

            Commissioner Carroll nominated Ms. Martha Davis for the “open” capacity.

 

            Ms. Davis can be considered at the June 23rd meeting.

 

Walnut Cove Senior Center Advisory Council (5 vacancies)

§   Representation needed from Pinnacle, Francisco, Sandy Ridge

§  Desires individuals with a general interest in Senior Center programs

§  Has been advertised in the local paper and is on the County’s website

§  Mr. Steve Mabe was nominated at the May 27th meeting

 

Commissioner Carroll requested a list of members currently serving on the Walnut

 

Cove Senior Center Advisory Council.

 

Northwest Piedmont Job Training Consortium-Workforce Development Board

 

§  Ms. Barbara Stevens was nominated at the May 27th meeting

 

Chairman Inman entertained a motion for appointment to the Northwest Piedmont Job

 

Training Consortium-Workforce Development Board.

 

Commissioner Lankford moved to appoint Ms. Barbara Stevens to the Northwest

 

Piedmont Job Training Consortium-Workforce Development Board.  Commissioner Carroll

 

seconded and the motion carried unanimously.

 

Stokes County Planning Board

 

            Chairman Inman noted that Planning Director David Sudderth had informed the Board

 

at the June 3rd Planning meeting the following vacancies: (terms expire June 30, 2008)

 

§  Snow Creek Township – Dowell (Darrell)Lester

§  Sauratown Township – Ronnie Morris

§  Quaker Gap Township – L.G. Tilley

§  Yadkin Township – Larry Snyder

 

Planning Director Sudderth noted that current members wished to be considered for re-

 

appointment.

 

            Commissioner Lankford nominated the following for re-appointment:

 

§  Snow Creek Township – Dowell (Darrell)Lester

§  Sauratown Township – Ronnie Morris

§  Quaker Gap Township – L.G. Tilley

§  Yadkin Township – Larry Snyder

 

Commissioner Smith nominated the following:

 

§  Scott Barr – Yadkin Township

 

Commissioner Carroll nominated the following:

 

§  Michael Hartley – Yadkin Township

 

Nominations can be considered at the June 23rd meeting.

 

Health Department – Budget Amendment #116

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #116.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.000

Salaries and Wages

$836,321.00

$(40,000.00)

$796,321.00

100.5100.180

Professional Services

   $117,085.00

 $40,000.00

$157,085.00

 

           Totals

   $953,406.00

 $00.00

   $953,406.00

           

This budget amendment is justified as follows:

To transfer funding to the Professional Services line item for the remainder of the budget year.  This line item expense is a month behind and has to be pulled back into the 2007-08 fiscal year. 

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

            Interim Health Director Braswell noted that funds were needed in Professional Services

 

due to nursing vacancies.  Currently, there are several school nurses who have previously

 

worked for the Health Department who are being considered as temporary appointments for the

 

summer.

 

            The Board discussed Budget Amendment #116 with Interim Director Braswell.

 

            Chairman Inman, with full consent of the Board, moved the item to the Action Agenda.

 

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Proposed Animal Control Advisory Council Policy

 

            County Manager Bryan Steen presented the following options as requested by the

 

Board at the May 27th meeting regarding membership to the proposed Animal Control

 

Advisory Council Guidelines:

 

 

1.      No change to the original draft document – 9 voting members

2.      No change to the original draft policy other than the addition of two additional at large appointments (one non-pet owner and one person that regularly hunts wild game with dogs) – 11 voting members

3.      Make the Chief Animal Control Officer and Sheriff’s representative Ex-Officio non-voting members who can provide the council with pertinent information – 7 voting members

4.      Make the Chief Animal Control Officer and Sheriff’s representative Ex-Officio non voting-members who can provide the council with pertinent information, but also add two additional appointments (one non-pet owner and one person that regularly hunts wild game with dogs) – 9 voting members

5.      Make the Chief Animal Control Officer an Ex-Officio non-voting member and allow the Sheriff’s representative to be a voting member, but add one additional at large appointment for either a non-pet owner or a person who regularly hunts wild game with dogs (7 voting members)

 

The Board continued discussion regarding the proposed guidelines for the proposed

 

Animal Control Advisory Council Policy.

 

            Commissioner Carroll noted the need finalize the policy in order to get the council

 

established and up and running.

 

            Commissioner Carroll moved to amend the County Manager’s proposal as follows:

 

                        Membership – Article #3

§  Increase the membership to ten (10) members instead of nine

§  Item D will read as follows: Stokes County Chief Animal Control Officer

(Ex-Officio non-voting member)

§  Item E will read as follows: Two members from an Animal Advocacy Organization

§  Items a, b, c, f will remain the same

§  When advertising, questions should be asked regarding pet ownership, regularly hunt with dogs, members of Animal Advocacy Organization, etc.

Officers -  Article #3

§  Change references to leaders and assistant leaders to Chairman and Vice Chairman

 

Commissioner Lankford seconded the motion.

 

The Board continued discussion regarding Commissioner Carroll’s recommendations.

 

The motion was unanimous.

 

 

Health Department

Proposed Grant Position – Office Support III

Reclassification – PHN II/Human Services Planner II

 

            Chairman Inman entertained a motion regarding the request presented by Interim

 

Health Director Jen Braswell.

 

            Commissioner Lankford moved to approve the request presented by Interim Health

 

Director Jen Braswell – Office Support III-Grant Position and Reclassification – PHN II to

 

Human Services Planner II.  Commissioner Carroll seconded the motion.

 

            Commissioner Lankford noted the Grant Position-Office Support III must be reviewed

 

by the Board of Commissioners at the end of the grant period for further budget considerations.

 

            The motion was unanimous.

 

Health Department -Budget Amendment #116

 

            Chairman Inman entertained a motion regarding Budget Amendment #116.

 

            Commissioner Smith requested to recuse himself from voting on Budget Amendment

 

#116 due to his wife being considered for employment in one of the temporary nursing

 

positions requested to be funded from professional services.

 

            Chairman Inman entertained a motion to allow Commissioner Smith to abstain from

 

voting on the Budget Amendment #116.

 

            Vice Chairman Walker moved to allow Commissioner Smith to abstain from voting on

 

Budget Amendment #116.  Commissioner Lankford seconded and the motion carried

 

unanimously.

 

            Commissioner Lankford moved to approve Budget Amendment #116.

           

            Chairman Inman seconded and the motion carried (4-0) with Commissioner Smith

 

abstaining from the vote.

           

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Commissioner Smith moved to adjourn the meeting.  Vice Chairman Walker seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman