STATE OF NORTH CAROLINA OFFICE OF THE COMMISSIONERS
STOKES COUNTY GOVERNMENT
COUNTY OF STOKES DANBURY, NORTH CAROLINA
APRIL 28, 2008
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session at West Stokes High School, located at 1400 Priddy
Road, King, North
Carolina on Monday, April 28, 2008 at 6:00 pm with the following
members present:
Chairman J. Leon
Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
County
Attorney Edward Powell
DSS
Director Jan Spencer
Interim
Health Director Jen Braswell
EMS
Director Monty Stevens
Emergency
Communications Director Del Hall
Jail
Captain Al Tuttle
Chairman J. Leon Inman called the meeting to
order. Chairman Inman expressed the
Board’s appreciation to Ms. Misty Holloway and West Stokes High School
for inviting
the Board to hold its meeting at West Stokes. Commissioner Carroll delivered the
invocation.
GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF
ALLEGIANCE
Chairman Inman opened
the meeting by inviting the citizens in attendance to
join the Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the April 28, 2008
agenda.
Commissioner Carroll
requested to review the annual leave policy for county
employees recently adopted by the Board. County Manager Steen requested to add a
closed
session for legal and economic development.
Chairman Inman, with
full consent of the Board, added “Review of annual leave
policy for county employees” to the discussion agenda and a “closed
session” following the
action agenda.
Commissioner Lankford moved to approve the
April 28th agenda as amended.
Vice Chairman Walker seconded and the motion carried unanimously.
PUBLIC COMMENTS
The following spoke during public comments.
Karen Venable
3759 NC HWY 66 S
King, NC 27021
Re: Animal Control
Ms. Venable requested to be considered as an applicant for the proposed
Animal Control
Advisory Committee. Ms. Venable
noted her experience as an employee of the Northview Animal Hospital and
pledged to everyone in Stokes County to improve the wellbeing of all animals in
the County. Ms. Venable also pledged, if
chosen, to give every effort to improve the conditions at the animal shelter
and to help all homeless animals.
Velvet
Kitzmiller
2124 Hope Beasley Road
Sandy Ridge, NC 27046
Re: Petition
Ms. Kitzmiller presented the Board petitions (approximately 557
signatures to Help Stop the Killing of
Animals by Gassing at the Stokes County Animal Shelter. Ms. Kitzmiller expressed her appreciation to
the Board for their efforts to improve conditions at the animal shelter and the
forming of the Animal Control Advisory Committee.
Mona Singleton
1010 Bern Road
Walnut Cove, NC 27052
Re: Animal Issues
Ms. Singleton reiterated the comments presented by Ms. Kitzmiller. Ms. Singleton also requested that the Board
consider a nomination process versus of an appointment process for members of
the Animal Control Advisory Committee.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items
on the consent agenda:
Minutes
- Minutes of
April 14, 2008
Tax
Administration Report – March 2008 - Real & Personal Property Releases over
$100
Tax Administrator Jake Oakley presented the
following Real and Personal Property
Releases (March 2008 which are
more than $100 at the April 14h meeting, with a request
for action by the Board of Commissioners at the April 28th meeting:
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Senior
Services – Budget Amendment #90
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #90.
To amend the General Fund, the expenditures are to
be changed as follows:
|
Account |
Account |
Current Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Senior Services |
|
|
|
|
100.5860.312 |
Transportation |
$46,000.00 |
$(6,470.00 |
$39,530.00 |
|
100.5860.320 |
Telephone |
$6,020.00 |
$(1,890.00 |
$4,130.00 |
|
100.5860.321 |
Postage |
$500.00 |
$(50.00 |
$450.00 |
|
100.5860.340 |
Printing |
$1,500.00 |
$(220.00 |
$1,280.00 |
|
100.5860.350 |
Maint. & Repair-Equipment |
$100.00 |
$(50.00 |
$50.00 |
|
100.5860.440 |
Misc. Contractual Services |
$76,903.00 |
$8,680.00 |
$85,583.00 |
|
|
Totals |
$131,023.00 |
$00.00 |
$131,023.00 |
This budget amendment is justified as follows:
To transfer funds for general and medical
transportation.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget.
Elections –
Budget Amendment #91
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #91.
To amend the General Fund, the expenditures are to
be changed as follows:
|
Account |
Account |
Current Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Elections |
|
|
|
|
100.4170.260 |
Departmental Supplies |
$6,500.00 |
$1,079.00 |
$7,579.00 |
|
100.4170.370 |
Advertising |
$1,100.00 |
$344.00 |
$1,444.00 |
|
100.4170.390 |
Precinct Official |
$27,038.00 |
$2,621.00 |
$29,659.00 |
|
100.4170.430 |
Rental of
Building/Equipment |
$1,830.00 |
$125.00 |
$1,955.00 |
|
|
Totals |
$36,468.00 |
$4,169.00 |
$40,637.00 |
This budget amendment is justified as follows:
To appropriate HAVA grant funding for additional
“One Stop Voting” sites.
This will result in a net increase of $4,169.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3301.419 |
HAVA Grant |
$00.00 |
$4,169.00 |
$4,169.00 |
|
|
Totals |
$00.00 |
$4,169.00 |
$4,169.00 |
Social Services –
Budget Amendment #92
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #92.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Social Services |
|
|
|
|
100.5310.511 |
Equipment |
$0.00 |
$20,000.00 |
$20,000.00 |
|
|
Totals |
$0.00 |
$20,000.00 |
$20,000.00 |
This budget amendment is justified as follows:
To appropriate funds for a computer and printer with
funding being allocated through MOE money – request has been approved by the State.
This will result in a net increase of $20,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3301.202 |
SS County Federal |
$1,944,787.00 |
$20,000.00 |
$1,964,787.00 |
|
|
Totals |
$1,944,787.00 |
$20,000.00 |
$1,964,787.00 |
Social Services –
Day Care – Budget Amendment #93
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #93
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Day Care |
|
|
|
|
100.5850.002 |
Regular Purchase of Day
Care |
$1,394,447.00 |
$9,127.00 |
$1,403,574.00 |
|
100.5850.003 |
Smart Start Day Care |
$255,000.00 |
$9,978.00 |
$264,978.00 |
|
|
Totals |
$1,649,447.00 |
$19,105.00 |
$1,668,552.00 |
This budget amendment is justified as follows:
To increase the Regular Day Care and Smart Start Day
Care – additional funding.
This will result in a net increase of $19,105.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3301.208 |
Day Care Expenditures |
$1,638,856.00 |
$19,105.00 |
$1,657,961.00 |
|
|
Totals |
$1,638,856.00 |
$19,105.00 |
$1,657,961.00 |
Social
Services – Budget Amendment #94
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #94.
To amend the General Fund, the expenditures are to
be changed as follows:
Current
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Social Services |
|
|
|
|
100.5310.000 |
Salaries & Wages |
$1,583,037.00 |
$(8,676.00 |
$1,574,361.00 |
|
100.5310.180 |
Professional Services |
$19,597.00 |
$8,676.00 |
$28,273.00 |
|
|
Totals |
$1,602,634.00 |
$00.00 |
$1,602,634.00 |
This budget amendment is justified as follows:
To correct Budget Amendment #82 (03-28-08 , funding
for Work First Contract personnel should be transferred from salaries and wages
instead of professional services. The
Work First Grant was budgeted in salaries and wages, but Social Services is
contracting this position.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget.
District Resource
Center – Budget Amendment #95
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #95.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
District Resource |
|
|
|
|
100.4321.311 |
Training |
$400.00 |
$649.00 |
$1,049.00 |
|
100.4321.511 |
Equipment-Non
Capitalized |
$8,764.00 |
$2,200.00 |
$10,964.00 |
|
100.4321.510 |
Equipment |
$5,500.00 |
$8,500.00 |
$14,000.00 |
|
100.4321.352 |
Maint.
& Repairs Building |
$5,800.00 |
$24,800.00 |
$30,600.00 |
|
|
|
$20,464.00 |
$36,149.00 |
$56,613.00 |
This budget amendment is justified as follows:
To appropriate reallocated Criminal Justice
Partnership Program funding for training, computer, renovations at the District
Resource Center and heat pump/duct work for bottom floor.
This will result in a net increase of $36,149.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3301.363 |
CJJ
Program |
$93,782.00 |
$36,149.00 |
$129,931.00 |
|
|
|
$93,782.00 |
$36,149.00 |
$129,931.00 |
Emergency Medical
Services – Budget Amendment #96
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #96.
To amend the General Fund, the expenditures are to
be changed as follows:
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Emergency Medical
Services |
|
|
|
|
100.4370.351 |
Maint. & Repairs – Auto |
$57,860.00 |
$6,000.00 |
$63,860.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$220,967.00 |
$(6,000.00 |
$214,967.00 |
|
|
Totals |
$278,827.00 |
$00.00 |
$278,827.00 |
This budget amendment is justified as follows:
To transfer funds from contingency for engine repair
to ambulance.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget.
Mental Health
Coordinator – Budget Amendment #97
Finance Director Julia Edwards submitted Budget
Ordinance Amendment #97.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Special Appropriations |
|
|
|
|
100.5830.697 |
Stokes
Mental Health Coordinator |
$00.00 |
$30,000.00 |
$30,000.00 |
|
|
|
$00.00 |
$30,000.00 |
$30,000.00 |
This budget amendment is justified as follows:
To appropriate funds for the Mental Health
Coordinator.
This will result in a net increase of $30,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3586.456 |
CenterPoint-Mental
Health Coordinator |
$00.00 |
$30,000.00 |
$30,000.00 |
|
|
|
$00.00 |
$30,000.00 |
$30,000.00 |
Public Buildings –
Budget Amendment #98
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #98.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Public Buildings |
|
|
|
|
100.4190.590 |
Improvements |
$47,500.00 |
$11,812.00 |
$59,312.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$214,967.00 |
$(11,812.00 |
$203,155.00 |
|
|
|
$262,467.00 |
$00.00 |
$262,467.00 |
This budget amendment is justified as follows:
To transfer funds from contingency for architectural
services for the third floor of the Administrative Building approved at the
April 14, 2008 meeting.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget.
Jail – Budget
Amendment #99
Finance Director Julia Edwards submitted Budget
Ordinance Amendment #99.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Jail |
|
|
|
|
100.4320.000 |
Salaries
& Wages |
$590,700.00 |
$(10,000.00 |
$580,700.00 |
|
100.4320.020 |
Salaries
& Wages- Part Time |
$92,596.00 |
$25,000.00 |
$117,596.00 |
|
|
|
$683,296.00 |
$15,000.00 |
$698,596.00 |
This budget amendment is justified as follows:
To transfer lapsed salaries due to military leave
and worker’s compensation to part time salaries and to appropriate federal
inmate reimbursement funds to salaries.
This will result in a net increase of $15,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3301.410 |
Federal
Inmate Reimbursement |
$160,000.00 |
$15,000.00 |
$175,000.00 |
|
|
|
$160,000.00 |
$15,000.00 |
$175,000.00 |
Health Department
– Budget Amendment #100
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #100.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Health Department |
|
|
|
|
100.5100.000 |
Salaries
& Wages |
$830,675.00 |
$9,904.00 |
$840,579.00 |
|
100.5100.261 |
Office
Supplies |
$33,129.00 |
$10,500.00 |
$43,629.00 |
|
100.5100.230 |
Medical
Supplies |
$102,590.00 |
$6,713.00 |
$109,303.00 |
|
100.5100.180 |
Professional
Services |
$98,000.00 |
$11,585.00 |
$109,585.00 |
|
100.5100.511 |
Equipment-
Non Capitalized |
$0.00 |
$5,252.00 |
$5,252.00 |
|
|
|
$1,064,394.00 |
$43,954.00 |
$1,108,348.00 |
This budget amendment is justified as follows:
The Health Department has been awarded additional
state funds for various programmatic requirements for carrying out the State
Contract Agreements.
This will result in a net increase of $43,954.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
100.3301.225 |
Health
General |
$20,660.00 |
$5,252.00 |
$25,912.00 |
|
100.3301.247 |
Health
Family Planning X |
$92,928.00 |
$10,463.00 |
$103,391.00 |
|
100.3301.241 |
Health
Child Health |
$433.00 |
$250.00 |
$683.00 |
|
100.3301.240 |
Breast
& Cervical Cancer |
$7,585.00 |
$7,585.00 |
$15,170.00 |
|
100.3301.237 |
Health
Promotion |
$10,506.00 |
$9,904.00 |
$20,410.00 |
|
100.3301.255 |
Bioterrorism |
$48,691.00 |
$10,000.00 |
$58,691.00 |
|
New
account |
Restaurant
HH Survey |
$0.00 |
$500.00 |
$500.00 |
|
|
|
$180,803.00 |
$43,954.00 |
$224,757.00 |
Health Department
– Budget Amendment #101
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #101.
To amend the General Fund, the expenditures are to
be changed as follows:
Current
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease |
Amended |
|
|
Health Department |
|
|
|
|
100.5100.000 |
Salaries & Wages |
$830,675.00 |
$(7,500.00 |
$823,175.00 |
|
100.5100.180 |
Professional Services |
$98,000.00 |
$7,500.00 |
$105,500.00 |
|
|
Totals |
$928,675.00 |
$00.00 |
$928,675.00 |
This budget amendment is justified as follows:
To move funds to cover contract Public Health Nurse
who will be used to develop program manuals, which are a requirement for
accreditation.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget.
Proposed EMS
Proclamation – EMS Week 2008
Emergency Medical
Services Director Monty Stevens presented the following proposed
EMS Proclamation – EMS Week 2008 for the Board’s consideration:
STOKES COUNTY
EMERGENCY MEDICAL SERVICES WEEK 2008
BY THE STOKES COUNTY BOARD OF
COMMISSIONERS
A PROCLAMATION
WHEREAS, The state of North Carolina has proclaimed May 18-24, 2008 as "EMERGENCY MEDICAL SERVICES WEEK"; and
WHEREAS, Stokes County's Emergency Medical Services system is a vital public service; and
WHEREAS, the members of the Emergency Medical Services teams are ready to provide life-sustaining care to those in need twenty-four hours a day, seven days a week; and
WHEREAS, over the years, the quality of emergency care has dramatically improved the survival and recovery rate of those who experience sudden illness or injury; and
WHEREAS, the residents and visitors to Stokes County benefit daily from the dedicated efforts, knowledge and skills of the emergency medical teams, career and volunteer; emergency medical technicians; paramedics; emergency nurses; emergency physicians; rescue squad workers; fire fighters; public safety telecommunications personnel; emergency administrators; emergency response educators; disaster response personnel, and others who received specialized training and continuing education to enhance and maintain their lifesaving skills; and
WHEREAS, injury prevention, public safety education and the appropriate use of the Emergency Medical Services system will help reduce health care costs; and
WHEREAS, to recognize the value and accomplishments of the Emergency Medical Services teams, we set aside a special period to observe the contribution of these men and women to the citizens of Stokes County.
NOW, THEREFORE, THE STOKES COUNTY BOARD OF COMMISSIONERS does hereby proclaim May 18-24, 2008, as "EMERGENCY MEDICAL SERVICES WEEK" in Stokes County, and calls upon all citizens to observe this period with appropriate programs and activities.
|
|
Adopted this 28th day of
April 2008.
___________________________ _________________________
J. Leon Inman - Chairman Jimmy Walker – Vice Chairman
____________________________ _____________________________
Ron Carroll - Commissioner Ernest Lankford - Commissioner
____________________________
Stanley Smith - Commissioner
Attest:
__________________________________
Darlene M. Bullins –
Clerk to the Board
Commissioner Smith
moved to approve the consent agenda.
Commissioner Lankford
seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Comments –
Manager and Board of Commissioners
County Manager Bryan
Steen presented the following update:
§ Rising fuel costs
– county is currently taking steps to review all departments to make any
necessary changes if possible to conserve fuel
§ Working with the
Administrative Office of Courts, District Court Judge Neaves, and Superior
Court Judge Massey regarding the Video Probable Cause Hearing
§ Recently sent
letters to area veterinarians regarding the possibility of partnering with the
County to develop and implement a policy that would require all animals being
adopted from the animal shelter be spayed or neutered - have currently received
two favorable responses
Commissioner Smith noted the Regional Tourism
Initiative (RTI would be meeting in
May and hopes to hire a director for the RTI very soon.
Commissioner Lankford
noted that the Piedmont Triad Partnership, which serves
Stokes County, has projected that the Piedmont area during 2013-2015
will create more jobs
than any other Partnership in the State.
Commissioner Lankford
read a Proclamation regarding the annual American Cancer
Relay for Life, which will be held on May 16th at South Stokes
High School.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Juvenile
Crime Prevention Council (JCPC –
Proposed 2008-09 Application for Funding
Chairman Jan Spencer –
JCPC presented the following information regarding the
proposed 2008-09 Application for Funding:
§ JCPC met on April
8, 2008 and unanimously voted to recommend funding for the following programs:
|
|
JCPC |
County
|
|
|
Funding |
Match |
|
Stokes
Emergency Shelter |
$
7,308.00 |
$ 2,192.00 |
|
Stokes
Psychological Testing |
$
2,031.00 |
$
609.00 |
|
|
|
|
|
Stokes
SCAN |
$ 22,901.00 |
$ 6,870.00 |
|
|
|
|
|
Partnership
for a Drug Free NC |
$ 27,000.00 |
$ 7,801.00 |
|
|
|
|
|
Surry/Stokes
Friends of Youth |
$ 80,258.00 |
$16,475.00 |
|
|
$139,498.00 |
$33,947.00 |
§ State of North
Carolina has designated $139,498 for Stokes County to be used by programs which
can best serve our youth in our county who are involved or at risk of becoming
involved in the Department of Juvenile Justice and Delinquency Prevention
§ JCPC exist to assess the needs of juveniles in the community, evaluate the adequacy of resources available to meet those needs, and develop or propose ways to address unmet needs; increase public awareness of the causes of delinquency and substance abuse and develop plans to reduce the problem; develop strategies to intervene and effectively respond to and treat the needs of juveniles at risk of delinquency through appropriate risk assessments; and to act as an advisory committee to the Stokes County Board of Commissioners in providing funds for services for community-based alternatives to Youth Development Centers and delinquency prevention programs for Stokes County youth.
Chairman Spencer requested approval from the
Board to submit the proposed
funding applications as recommended by JCPC.
Commissioner Carroll noted the need to set
higher target goals for the programs,
records indicate that the programs are performing at a higher level
than that of their target
goals.
The Board discussed the submitted proposed
applications for funding.
Chairman Inman directed the Clerk to place the
item on the May 12th action agenda.
Jail
Inspection Report – April 2008
Jail Captain Al Tuttle
presented the April 2008 Jail Inspection Report performed on
April 1, 2008 by the North Carolina Department of Health and Human
Services.
Jail Captain Tuttle
noted the following items and the corrective action that has
already been taken:
Ø Section .0400 – Fire Safety-Smoke Detectors Comply With Building Code:
Fire
Alarm System tested on 02-07-08 and Kitchen Hook System must be serviced every
six months. Please provide documentation for last service of Kitchen Hood
System.
Corrective Action: Jail Administrator has obtained
documentation (which is attached from
Industrial Fire Systems, which verifies the Kitchen Hood System was inspected
11-07.
Keys and Locks Color Coded and Marked for Identification by Touch
Ensure all keys and locks have a system of color-code and markings for identification by touch to include gate locks.
Corrective Action: Jail personnel has replaced outside
gate combination locks with keyed locks, which have been color-coded and marked
for identification by touch.
Ø Section .1000 – Health Care
Annual Review of Medical Plan Conducted: Date of Last annual review – February 2007 – Contract with Stokes Reynolds Hospital. Nurse on site each day, Doctor at least once per week. Plan is currently under review on date of inspection, provide updated signed review.
Corrective Action: Jail Administrator is currently reviewing
the Jail Medical Plan with Interim Health Director for revisions and
updates. A copy of the revised signed
document will be forwarded immediately upon completion.
Ø
Section.1200 and Section .1500 Space
Requirements for new Jail Construction and Existing Jail Construction (Square
Footage, Accommodations, Support Areas, etc
Walls – Walls behind trash containers need food spatter and buildup cleaned and sanitized.
Corrective Action: Jail Administrator confirms that the
walls have been cleaned of food spatter/buildup and have been sanitized.
Ceilings: Broken and water damage ceiling tiles need replacing, some need cleaning. Have Environment Health and Fire Marshal provide documentation of approval for current kitchen ceiling.
Corrective Action: All
damaged ceiling tiles have been replaced and others cleaned.
Documentation is
attached from the Environmental Health and Fire Marshal, which verifies that
the existing kitchen ceiling meets all state codes.
Locks: Remove all tape from door locks and continue efforts to obtain keys so that door locks function properly, forward any additional documentation upon receipt of keys or replacement of door locks.
Corrective Action: Jail Administrator has received all keys
as of April 21, 2008 and locks are properly functioning with tape being removed
from all doors. Documentation is
attached for receipt of keys.
All Manual Locks: Replace combination locks on gates with key locks.
Corrective Action: All outside combination locks on gates
have been replaced with keyed locks.
These locks and keys have been color-coded and marked for identification
by touch.
Adequate Storage Areas: Remove storage cabinet blocking doorway of kitchen bathroom.
Corrective Action: Storage cabinet has been removed from the
doorway of kitchen bathroom.
Adequate Ventilation (Air Flow : Vents throughout facility need cleaning to allow proper airflow.
Corrective Action: All vents throughout the facility have
been thoroughly cleaned by Maintenance Staff.
The Board discussed
the April 2008 Jail Inspection Report.
The Board commended
Captain Tuttle and his staff for their continuous dedication and
hard work.
Health
Department – Request for Salary Adjustment
Interim Health
Director Jen Braswell presented the following request:
§ Request being made
due to the reduction of hours of the Interim Health Director
§ Board of Health
approved to appoint an Associate Interim Health Director to be in charge during
the normal work hours during the times that the Interim Health Director is not
on site (but will be available by cell phone
§ Action will
maintain the stability of the Department and prevent disruption and confusion
among staff
§ Person chosen to
assume the role is a member of the Leadership Team who has exhibited
exceptional leadership skills; the position will not include major decisions,
signatory authority, etc.
§ Board of Health
approved that the person should be paid up to an additional $250 per month to
compensate for taking on the additional duties – reduction in the Interim
Health Director’s hours will free up funding to cover the $250
§ Request to be
implemented by May 1, 2008
§ Request to move
the item to the action agenda due to the May 1st deadline
Interim Director Braswell noted that she would
continue as Interim Health Director
until another health director is on staff.
The Board discussed
the proposal presented by Interim Director Braswell.
Commissioner Carroll, a member of the Board of Health, noted that this
was not a new
position, just additional duties added to a current employee’s job.
Chairman Inman, with
full consent of the Board, directed the Clerk to place the item
on the action agenda.
Booth
Mountain Tower Site – PSIC Grant
EMS Director Monty
Stevens and Captain Alan Melvin-NC Highway Patrol presented
the following information regarding the Booth Mountain Tower Site –PSIC
Grant:
§ Request Stokes
County transfer 0.12 acres of land on Booth Mountain to the State of NC for the
purpose of installing a new communications tower and equipment building as part
of the statewide Voice Interoperability Plan for Emergency Responders (VIPER network
§ The existing
building and tower on Booth Mountain is filled and loaded to capacity.
§ VIPER network has
97 sites on the air, with another 58 sites funded and under construction, the
goal when completed is to provide 95% street-level coverage on a 5-watt
portable radio for interoperable communications
§ An example of the
need for interoperable communications is the recent fire on Sauratown Mountain,
EMS Director Monty Stevens was able to communicate with adjacent counties using
the VIPER network during the fire on Sauratown Mountain
§ Stokes County does
not currently utilize the 800mHz technology employed by the VIPER Network, but
could in the future
§ By Partnering with
the State of NC on this project, the state would allow Stokes County to utilize
this site for their public safety communications system, which would free up
the existing tower at Booth Mountain for other projects
§ Stokes County was
awarded $450,000 from the Public Safety Interoperability Communications (PSIC Grant for the purpose of the installation of a
new communication tower and equipment building near the Sandy Ridge area
§ Total cost of the
project in the Sandy Ridge area is $562,000 with no cost to Stokes County
§ By partnering with
the State of NC, Stokes County will have access to this tower and building for
any expansion of the County’s public safety communications systems
§ State Highway
Patrol would provide a temporary mobile tower if the County chose to move
existing communication equipment to the new tower to prevent downtime for
Stokes County Communications
§ New tower will be
used for day-to-day operation as well as emergencies
§ Grant period ends
September 30, 2008
The Board discussed the proposed project with
Captain Melvin and EMS Director
Monty Stevens.
County Manager Bryan
Steen noted that there were no issues with the request presented
from the Captain Melvin - NC Highway Patrol.
Chairman Inman, with full consent of the
Board, directed the Clerk to place the item
on the action agenda.
Proposed Dual
Dispatch – Germanton Area – South Stokes VFD/Walnut Cove VFD
Fire Chief Tommy
Ball-Walnut Cove VFD (Station 35 and
Fire Chief Brad Mitchell-
South Stokes VFD (Station 40 presented the following request:
§ Dual dispatch in
the Germanton area – areas to include are from district line on NC Hwy 8 South
at Brookview Road to NC 65 Hwy West, then NC 65 Hwy West to Kiger Road; then
from NC 8 Hwy South and Brook Cove Intersection down Brook Cove Road to
Greenfield Road intersection
§ South Stokes’
substation (Forest Hill is right on the
Walnut Cove District Line.
§ Dual dispatch will
provide better response for the citizens in this area
§ Currently in this
area, Station #40 is only dispatched for fire calls
§ Dual dispatch
would allow Station #40 to response to calls such as motor vehicle accidents,
vehicle fire, gas leak, fuel spill, medical, (emergency calls
§ Both South Stokes
VFD and Walnut Cove VFD along with their Board of Directors have approved the
agreement
Fire Chief Ball noted that South Stokes had
included in their agreement that with the
dual response, they seek no change in the service district in the
foreseeable future and would
not request to take any of Walnut Cove’s district.
County Manager Steen noted that information
from Tax Administrator Jake Oakley
and Emergency Communications Director Del Hall indicates no issues with
the request.
Emergency
Communications Director Hall noted that dual response in this area would
provide better fire and rescue services for the citizens and visitors.
Commissioner Carroll
requested information regarding who would be in charge at the
scene with dual response.
Fire Chief Ball noted
that the highest-ranking officer would be in charge of the scene
until Walnut Cove’s commander was on the scene. Both departments felt that this would not
be an issue, they currently work well together in such cases.
Chairman Inman, with full consent of the
Board, directed the Clerk to place the item
on the action agenda.
Appointments
Chairman Inman
presented the following vacancy on the CenterPoint Human Services-
Board of Directors: (Item will be advertised in the Stokes News and on
the county website
§ Replacement of
Cathy Long
§ Member be an
openly-declared consumer along with residency in Stokes County
§ Term will be the
remainder of Ms. Long’s appointment – ends 02-28-09; additionally eligible for
two three-year terms
Vice Chairman Walker requested the Clerk
review previous applications for possible
nominations.
Proposed
Animal Control Advisory Committee for Expenditures of Donated Funds
County Manager Bryan
Steen presented the following proposed Guidelines for
Establishment and Operation of the Stokes County Animal Control
Advisory Council:
Guidelines for
Establishment and Operation
Of the Stokes County Animal Control Advisory Council
Article 1: Name and Purpose
The Stokes County Board of County Commissioners desires to appoint a body to be called the Stokes County Animal Control Advisory Council, (Advisory Council . The purpose of which will be to provide review and evaluation of animal-related issues, needs and services on an ongoing basis and provide recommendations related to these matters to the Stokes County Board of County Commissioners.
Article 2: Duties
The Advisory Council shall review and evaluate animal-related issues, needs and animal control services in Stokes County.
The Advisory Council shall assist the Stokes County Chief Animal Control Officer in the development of a Strategic Plan for the Stokes County Animal Control Department and provide proposed policy recommendations related to the plan for submission to the Stokes County Board of County Commissioners. Recommendations related to budget and capital improvements must also be submitted to the Stokes County Manager for review and consideration.
The Advisory Council shall monitor trends involving changes in animal populations, programs, demands for service, licensing activities and fees related to animals and report their findings to the Stokes County Board of County Commissioners as appropriate.
The Advisory Council shall coordinate its activities with other agencies and boards involved with animal welfare and control issues in order to provide the best utilization of community resources.
The Advisory Council or an authorized subcommittee of the council shall work with the County Manager as needed to review monetary donations made for the benefit of the Stokes County Animal Shelter and make expenditure recommendations for such funds.
The Advisory Council shall not be responsible for nor have authority over the day-to-day operations of the Stokes County Animal Control Department.
Article 3: Membership
The Advisory Council shall consist of nine (09 members and they will be appointed by the Stokes County Board of County Commissioners and in accordance with the approved county appointment procedure. Appointments should fulfill the following affiliations and categories:
a) One member employed by the Stokes County Sheriff’s Office.
b) One member employed by the Stokes County Health Department.
c) A licensed Veterinarian.
d) Stokes County Chief Animal Control Officer.
e) One member from an Animal Rescue Organization.
f) Four private citizens living in a separate geographical quadrant of Stokes County.
Terms of Appointment
In forming the Advisory Council, the Stokes County Board of County Commissioners shall appoint half of the non-county employee appointments to a term of one year, and the remaining non-county employee appointments to an initial two-year term. Thereafter, all non-county employee members shall be appointed for two-year terms. County employee appointments will be made as needed.
Vacancies
If a vacancy occurs, the Stokes County Board of County Commissioners shall appoint someone to fill the unexpired term in accordance with the position designation and approved county appointment procedure. A vacancy may be declared by the Advisory Council Leader when a council member has two (2 consecutive unexcused absences from regular meetings, or the member fails to provide the Advisory Council Leader or Stokes County Chief Animal Control Officer prior notice that they will need to be absent. When prior notice is properly provided, the Advisory Council Leader will determine if the absence is excused or unexcused.
Officers
At a minimum, the Advisory Council shall elect one member as Leader and one member as Assistant Leader. Other officers may be established as deemed necessary by the Advisory Council. However, the Advisory Council shall have a member to record minutes of each meeting and all resolutions, recommendations, or adopted actions of any sort and such minutes will be available to the public within a reasonable period of time.
Election of Officers
During the first established meeting of a majority of Advisory Council members and during the first meeting held in January of each year, the meeting will be opened by the Stokes County Chief Animal Control Officer. The Chief Animal Control Officer will call for the members present to make nominations for the office of Leader. Upon the close of nominations, the Chief Animal Control Officer will have the members present vote until a Leader has been elected by a majority vote of those present. Upon election, the Chief Animal Control Officer will turn the meeting over to the Leader who will take charge of the meeting and call for the nomination of an Assistant Leader and follow the nomination and election process noted above. Any additional officer(s the Advisory Council deems necessary will be nominated and elected following the nomination and election procedure.
Meetings
The Advisory Council shall conduct a minimum of four regular meetings each year and all meetings will be open to the public and conducted in a manner so as to properly comply with the North Carolina Open Meetings law and proper notice of all meetings will be properly completed.
A meeting of the Advisory Council can only take place if it is in proper compliance with the Open Meetings law and a majority of members are present. The meeting will be conducted by the Leader, if absent, by the Assistant Leader. If both the Leader and Assistant Leader are absent and a majority of members are present, they may elect a Temporary Leader to conduct the meeting in order to carry out the purpose of that meeting.
The Board discussed the proposed guidelines
presented by Manager Steen.
Vice Chairman Walker
noted the need to keep the cost for adoption of pets as low as
possible.
Manager Steen noted
the following:
§ Two employees from
Animal Control are currently in training for lethal injection with other
members taking training later in May
§ Currently working
with Dr. Cowan to performed lethal injection on a specific category of animals
§ Reiterated the
letter sent to local vets for a possible spay/neutering program
§ Working hard on a
policy regarding spaying/neutering of animals before being adopted from the
animal shelter for the Board’s consideration in the near future
§ Working on a
sealant for the floor at the animal shelter
§ Purchased a steam
cleaner for the animal shelter to try to keep down infectious disease which is
working very well; as well as foot baths for anyone to use before entering the
shelter
§ Waiting for the
State to adopt the proposed rules and regulations
§ Working with Pet
Finder for adoptions and also working on a website for presenting animals
available for adoption
Commissioner Carroll
requested that the Board take no formal action until the public
has had an opportunity to review the proposed guidelines.
Commissioner Lankford
noted that WXII Channel 12 shows animals that are available
for adoption every Sunday morning from surrounding counties and would
like to see Stokes
County on the show.
Chairman Inman directed Manager Steen to place
the guidelines on the website with
information to contact the County Manager with feedback.
Proposed
Health Insurance Bids – Fiscal Year 2008-09
Personnel Officer
Darlene Bullins presented the following information regarding the
Proposed Health Insurance Bids – Fiscal Year 2008-09:
§ Current plan has a
$1,000 deductible with 100% after the deductible
§ Six proposals were
received from BCBS which exceeded the proposals submitted by CIGNA
§ County experienced
approximately $350,000+ in claims over the previous year with more claims being
over $25,000
§ Items included in
the current NCACC-CIGNA Plan:
·
NCACC provides free COBRA administration
·
100% preventive benefits for specific age groups
·
Multi-pool discount this year will be $14,840 for
all three insurance (Health, Property/Liability, and Worker’s Compensation
·
Stokes County benefits being in the pool with other
counties, this year, combining Stokes County’s experience with the Pool’s
experience brought the renewal down by $55,998
·
No extra charges for requested reports
·
Health Education Coordinator is now available to
NCACC Pool members for Wellness Programs
·
Mail order prescription plan which saves members
money
§ To keep the same
coverage, there would be a 23.70% increase, this would increase the county’s
annual premiums by $251,568
Below is a table, which list the first proposals with changes outlined
that was submitted by
NCACC:
|
Health
Insurance |
|
|
|
|
|
|
|
|
Proposed
2008-09 |
Current |
Renewal |
Alternate 1 Alternate 2 |
||||
|
CIGNA
|
|
|
|
|
|
|
|
|
Employee
|
$ |
294.54 |
$ |
364.42 |
$ |
328.16 $ |
311.80
|
|
Spouse
|
$ |
294.54 |
$ |
364.44 |
$ |
328.16 $ |
311.80
|
|
Child
|
$ |
153.14 |
$ |
189.50 |
$ |
170.64 $ |
162.12
|
|
Children
|
$ |
265.10 |
$ |
328.02 |
$ |
295.38 $ |
280.64
|
|
Family
|
$ |
524.28 |
$ |
648.70 |
$ |
584.14 $ |
555.02
|
|
Rate
Change |
|
|
|
23.70% |
|
11.40% |
5.90% |
“Renewal” quotes would provide the same
level of coverage as our existing plan.
“Alternate 1” would change the plan
coverage as follows:
·
90/10 plan would
require employees to first meet their $1000 deductible and then have an out of
pocket maximum of $2000 for services applied to their deductible - maximum for
the year could be $3000 (a family of
three or more could have a maximum of $9000
·
Change
Prescription co payment from $10/$25$40 to $10/$35/$50
·
Change Mail Order
(90 day supply from $25/$49/$87 to
$20/$70/$100
·
This will also change
lab work from being paid at 100% to being applied to our deductible and
co-insurance
“Alternate 2”
would change the plan coverage as follows:
·
80/20 plan
would require employees to first meet their $1000 deductible and then have an
out of pocket maximum of $2000 for services applied to their deductible -
maximum for the year could be $3000 (a family of three or more could have a
maximum of $9000
·
Change
Prescription co payment from $10/$25$40 to $10/$35/$50
·
Change Mail Order
(90 day supply from $25/$49/$87 to
$20/$70/$100
·
This will also
change lab work from being paid at 100% to being applied to our deductible and
co-insurance
Ms. Bullins also presented the following other
alternates for the Board’s consideration:
|
|
|
|
|
Alternate
#3 |
90/10 |
Annual Increase |
|
Employee
|
$329.14 |
for County |
|
|
11.70% |
$124,560.00 |
|
|
|
|
|
Alternate
#4 |
80/20 |
|
|
Employee |
$313.36 |
|
|
|
6.40% |
$67,752.00 |
|
|
|
|
|
“Alternates
3 & 4” are the same as 1 & 2 except outpatient |
||
|
labs
would remain being paid (in-network at
100% |
||
|
|
|
|
|
|
|
|
|
Alternate
#5 |
90/10 |
Annual Increase |
|
Employee
|
$338.98 |
for County |
|
|
15.10% |
$159,984.00 |
|
|
|
|
|
Alternate
#6 |
80/20 |
|
|
Employee |
$322.08 |
|
|
|
9.40% |
$99,144.00 |
|
|
|
|
|
“Alternates
5 & 6” are the same as last year with either a |
||
|
90/10
or 80/20 plan with outpatient labs being applied to the |
||
|
deductible-
maximum out of pocket expense = $3,000 |
||
|
|
|
|
|
|
|
|
|
Alternate
#7 |
90/10 |
Annual Increase |
|
Employee
|
$340.00 |
for County |
|
|
15.40% |
$163,656.00 |
|
|
|
|
|
Alternate
#8 |
80/20 |
|
|
Employee |
$323.70 |
|
|
|
9.90% |
$104,976.00 |
|
|
|
|
|
“Alternate
7 & 8” are the same as last year but with either a |
||
|
90/10
or 80/20 Plan - maximum out of pocket expense = $3,000 |
||
Commissioner Lankford, who serves on the NCACC
Board of Trustees, reiterated the
importance of being in the NCACC Pool, which actually helped Stokes
County out this year.
The Board discussed
the alternate proposals.
Ms. Bullins noted that
county employees have been very fortunate to have had 100%
after their deductible for several years and noted the maximum out of
pocket with a 90/10 or
80/20 would be a considerable change for them.
Commissioner Carroll
requested to see the alternates with a lower deductible such as
$500.
Chairman Inman, with
full consent of the Board, requested to see the alternates with
a $500 deductible at the May 12th meeting.
Proposed
Resolution – Authorizing Execution of a Revised Memorandum of Understanding for
the Winston Salem Urban Area Metropolitan Planning Organization
Chairman Inman
presented the proposed Resolution Authorizing Execution
of a Revised Memorandum of Understanding for the Winston Salem Urban
Area Metropolitan
Planning Organization.
Chairman Inman noted
the following:
§ Memorandum of
Understanding (MOU for the Winston Salem
Urban Area Metropolitan Planning Organization (MPO is an agreement between governmental entities,
including the State of NC, to establish a comprehensive, continuing, and
cooperative transportation planning process for the Winston Salem Urban Area
§ In November 2007,
the Transportation Advisory Committee (TAC , the decision making body of the
MPO, adopted changes to the MOU
§ In January 2008,
NCDOT staff notified MPO staff that further changes were necessary for State
staff to recommend that the Secretary of Transportation sign the document
§ Additional changes
are administrative and semantic in nature, however, the State must be a party
to the MOU, MPO staff worked with NCDOT staff to finalize a document that both
the TAC and the State could adopt
§ TAC adopted the
revised MOU at their meeting on March 20, 2008
§ TAC is requesting
that each jurisdiction adopt a resolution authorizing the Chair to execute the
revised MOU
§ TAC established a
deadline of July 17, 2008 for local government members to execute the revised
MOU
§ The changes to the
MOU will become effective when the revised MOU is fully executed by local
government members and the State of North Carolina
The Board discussed the voting structure,
changes made to the MOU, and Stokes
County ‘s participation in the MPO.
Commissioner Carroll
noted the dual voting and the fact that votes were based on the
population of each jurisdiction – Stokes County has two votes and the
City of King (within
Stokes County also has two
votes.
Chairman Inman, with full consent of the
Board, directed the Clerk to place the item
on the action agenda.
Personnel Policy – Amendment to Annual Leave (Vacation Policy
Commissioner Carroll
requested to review the previous adopted personnel policy
pertaining to annual leave particularly the following:
§
To take
annual leave, an authorized employee must first make a written request to
their supervisor at least three working days
in advance of the date they wish to start
their leave period and receive written
approval from their supervisor before taking
the requested annual leave. Approval / denial of an annual leave request
is based on
the needs of the employer.
Commissioner Carroll
expressed concerns that there could be unplanned special
circumstances would not allow the employee to be able to give the
required 72-hour notice.
Commissioner Carroll noted that he felt that anyone in a
supervisory/management position
should be able to make common sense exceptions to the rules depending
on the circumstances,
but that there may be a need to review the policy for clarification
purposes.
Vice Chairman Walker
noted that he agreed with Commissioner Carroll.
The Board discussed
Commissioner Carroll’s comments regarding the annual leave
policy.
County Manager Steen
requested to review the policy and report back to the Board
at the next meeting.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Danbury Water
System Transfer – Proposed Resolution – Reversion to the County
County Manager Bryan
Steen presented the following Resolution Rescinding and
Canceling Lease of the Water System with the Town of Danbury which was
discussed at the
April 14th meeting for the Board’s consideration: (approved
by County Attorney Ed Powell
North Carolina
Resolution
Rescinding and
Stokes County Canceling
Lease of Water System
WHEREAS, the County of Stokes owns a water system that it leased to the Town of Danbury on July 21, 1980, a copy of the said lease is attached hereto as Exhibit A and incorporated herein by reference; and
WHEREAS, the Town of Danbury has informed the County of Stokes that the Town desires to rescind and cancel the said lease agreement of the water system; and
WHEREAS, the County of Stokes is agreeable to rescinding and canceling the said lease and to assuming the sole operation and maintenance of the water system; and
WHEREAS, the County of Stokes agrees that it will expand the said water system after a
determination by the County that an expansion of services is warranted and feasible and that such expansion is in accordance with all County budgetary requirements; and
WHEREAS the County of Stokes agrees to continue to consult with and seek the advice and suggestions of the Town of Danbury concerning the operation and future expansion of the said water system.
NOW, THEREFORE, the County of Stokes does hereby agree to rescind and cancel the said July 21, 1980 lease agreement, effective on the date that the Town of Danbury passes its resolution to rescind and cancel the said lease agreement.
WITNESS our hands and seals this the day of April, 2008.
J. Leon Inman- Chairman Jimmy
Walker -Vice Chairman
Ron Carroll
-Commissioner
Ernest Lankford -Commissioner
Stanley Smith
–Commissioner
Attest:
Darlene M. Bullins -Clerk to the Board
Chairman Inman
entertained a motion to adopt the Resolution.
Commissioner Lankford
moved to adopt the Resolution Rescinding and
Canceling Lease of the Water System with the Town of Danbury. Vice Chairman Walker
seconded the motion.
Vice Chairman Walker
requested clarification that the water system would be set up as
an enterprise fund. Finance
Director Edwards confirmed the water system would be set up as
an enterprise fund.
County Manager Bryan
Steen noted that the Town of Danbury would be meeting within
the next week to adopt a similar resolution to rescind and cancel the
lease agreement. Manager
Steen also noted that the transfer of the water system would not change
the outcome of the
grants that have been recently applied for.
The motion was
unanimous.
Health
Department – Request for Salary Adjustment
Chairman Inman
entertained a motion to approve the Request for Salary Adjustment
presented by Interim Health Director Jen Braswell.
Vice Chairman Walker
moved to approve the Request for Salary Adjustment
presented by Interim Health Director Jen Braswell. Commissioner Carroll seconded and the
motion carried unanimously.
Booth
Mountain Tower Site – PSIC Grant
Chairman Inman
entertained a motion to authorize the County Manager to proceed with
the land transfer on Booth Mountain to the State of NC for the
installation of a new
communications tower and equipment building.
Commissioner Smith
moved to authorize the County Manager to proceed with
the land transfer on Booth Mountain to the State of NC for the
installation of a new
communications tower and equipment building. Commissioner Lankford seconded the motion.
Vice Chairman Walker noted the need to include a reversion clause in
the agreement.
The motion was unanimous.
Proposed Dual
Dispatch – Germanton Area – South Stokes VFD/Walnut Cove VFD
Chairman Inman
entertained a motion to approve Dual Dispatch in the Germanton
area between South Stokes VFD and Walnut Cove VFD.
Commissioner Lankford
moved to approve Dual Dispatch in the Germanton area
between South Stokes VFD and Walnut Cove VFD. Commissioner Smith seconded and the
motion carried unanimously.
Proposed
Resolution – Authorizing Execution of a Revised Memorandum of Understanding for
the Winston Salem Urban Area Metropolitan Planning Organization
Chairman Inman
entertained a motion to approve the Proposed Resolution –
Authorizing Execution of a Revised Memorandum of Understanding for the
Winston Salem
Urban Area Metropolitan Planning Organization.
Vice Chairman Walker
moved to approve the following proposed Resolution:
RESOLUTION
AUTHORIZING THE EXECUTION OF A REVISED
MEMORANDUM OF UNDERSTANDING FOR THE
WINSTON-SALEM URBAN AREA
METROPOLITAN PLANNING ORGANIZATION
WHEREAS, the Memorandum of Understanding (MOU for the Winston-Salem Urban Area Metropolitan
Planning Organization (MPO is an
agreement between governmental entities to establish a comprehensive,
continuing, and cooperative transportation planning process for the
Winston-Salem Urban Area; and
WHEREAS, North Carolina State Attorney General's Office has
determined that Transportation Advisory Committees and Technical Coordinating
Committees of North Carolina MPOs are public bodies and subject to the State
Open Meetings and Public Records laws and NCDOT's Transportation Planning
Branch has directed MPOs to amend their MOUs to comply with such laws; and
WHEREAS, on March 29, 2007, the Winston-Salem Urban Area TAC
adopted a policy that the required local match for Transportation Planning (PL and Supplemental Planning Grant (STP-DA funds should be apportioned based on TAC
adopted policies and further resolved that when the MOU was amended, language
should be included related to the apportionment of the local match consistent
with the adopted policies; and
WHEREAS,
on July 19, 2007, the TAC voted to
accept the recommendations of the Voting Structure Task Force to modify the
TAC's weighted voting structure to assign votes to member jurisdictions based
on population as of the most recent decennial census; and
WHEREAS, on July 19, 2007, TAC voted to invite the Town of
Midway, a newly incorporated municipality within the Planning Area of the
Winston-Salem MPO, to join the Winston-Salem Urban Area MPO as a voting member
of the TAC and the Town of Midway formally accepted this invitation by
authorized resolution on October 1,2007; and
WHEREAS,
on November 15, 2007, the TAC
approved amendments to the Winston-Salem Urban Area MPO MOU to: add and modify
language to comply with the State Open Meetings Law; add language related to
the apportionment of the required local match consistent with T AC adopted
policy; revise the voting structure of the T AC consistent with the
recommendations of the Voting Strength Task Force; and, add the Town of Midway
to the MPO as a voting member of the TAC; and
WHEREAS, in January 2008, the North Carolina Department of
Transportation and the North Carolina Attorney General's Office reviewed the
Memorandum of Understanding adopted by the T AC in November 2007 and provided
additional administrative and semantic changes necessary for them to recommend
that the Secretary of Transportation sign the MOU for the Governor of North
Carolina; and
WHEREAS, since the State of North Carolina must be a party to
the MOU ofthe Winston-Salem Urban Area MPO, the TAC considered and adopted a
revised MOU on March 20, 2008 which incorporates the changes adopted by the T
AC in November 2007 and the additional changes required by the State of North
Carolina; and
WHEREAS, the TAC also voted to require that each Winston-Salem
Urban Area Metropolitan Planning Organization unit of local government execute
the revised Memorandum of Understanding prior to the July 17, 2008 meeting of
Transportation Advisory Committee or forfeit any and all voting rights until
such time as the revised Memorandum of Understanding is executed.
NOW, THEREFORE BE IT RESOLVED by the (Council/Commissioners of
( that we authorize the (Mayor/Chairman and Clerk to sign the revised
Memorandum of Understanding (attached .
;
The
motion for the adoption of the resolution was made by _
and
seconded by ___ The vote was _
Adopted
on this the __ day of _ , 2008.
___________________________ _________________________
J. Leon Inman - Chairman Jimmy Walker – Vice Chairman
____________________________ _____________________________
Ron Carroll - Commissioner Ernest Lankford - Commissioner
____________________________
Stanley Smith - Commissioner
Attest:
__________________________________
Darlene M. Bullins –
Clerk to the Board
Commissioner Lankford
seconded and the motion carried unanimously.
Closed
Session
Chairman
Inman entertained a motion to enter into closed session for the following:
·
To
consult with the Attorney employed or retained by the Public Body in Order to
preserve the attorney-client privilege between the Attorney and the Public
Body, which privilege is hereby acknowledged, and to consider and give
instructions to an attorney concerning the handling or settlement of a claim,
judicial action, mediation, arbitration, or administrative procedure pursuant
to G.S. 143-318.11(a (3 .
· To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a (4 .
Commissioner Lankford moved to enter into
closed session for the following:
·
To
consult with the Attorney employed or retained by the Public Body in Order to
preserve the attorney-client privilege between the Attorney and the Public
Body, which privilege is hereby acknowledged, and to consider and give
instructions to an attorney concerning the handling or settlement of a claim,
judicial action, mediation, arbitration, or administrative procedure pursuant
to G.S. 143-318.11(a (3 .
· To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a (4 .
Vice Chairman Walker seconded and the motion
carried unanimously.
The Board returned to open session of the
April 28th meeting.
Parkdale
America, LLC
Chairman Inman
entertained a motion to schedule a public hearing regarding an
Economic Development Grant for Parkdale America, LLC.
Commissioner Lankford
moved to schedule a public hearing for the purpose of
considering an Economic Development Incentive Grant related to a
potential investment of
$30 million dollars by Parkdale America, LLC for updating equipment at
their Walnut Cove
facility. Commissioner Smith
seconded and the motion carried unanimously.
Adjournment
There being no further business to come before
the Board, Chairman Inman
entertained a motion to recess the meeting until Thursday, May 8th
at 3:00 pm.
Commissioner Smith moved to recess the meeting
until Thursday, May 8th at 3:00 pm.
Vice Chairman Walker seconded and the motion carried unanimously.
_________________________
_____________________________
Darlene M.
Bullins
J. Leon Inman
Clerk to the
Board Chairman