STATE OF NORTH CAROLINA ) OFFICE OF THE COMMISSIONERS

) STOKES COUNTY GOVERNMENT

COUNTY OF STOKES ) DANBURY, NORTH CAROLINA

) FEBRUARY 25, 2008

The Board of Commissioners of the County of Stokes, State of North Carolina, met

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

Building (Administrative Building) located in Danbury, North Carolina on Monday,

February 25, 2008 at 6:00 pm with the following members present:

Chairman J. Leon Inman

Vice-Chairman Jimmy Walker

Commissioner Ron Carroll

Commissioner Ernest Lankford

Commissioner Stanley Smith

County Personnel in Attendance:

County Manager K. Bryan Steen

Clerk to the Board Darlene Bullins

Finance Director Julia Edwards

Chairman J. Leon Inman called the meeting to order.

Vice Chairman Walker delivered the invocation.

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

Chairman Inman opened the meeting by inviting the citizens in attendance to

join the Board with the Pledge of Allegiance.

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

Chairman Inman entertained a motion to approve or amend the February 25, 2008

agenda.

Commissioner Lankford moved to approve the February 25^th agenda.

Vice Chairman Walker seconded and the motion carried unanimously.

PUBLIC COMMENTS

There were no public comments.

CONSENT AGENDA

Chairman Inman entertained a motion to approve or amend the following items on the

consent agenda:

Minutes

• Minutes of February 11, 2008

Tax Administration Report – January 2008 – Releases over $100

Tax Administrator Jake Oakley presented the following Real/Personal Property

Releases over $100 (January 2008) at the February 11^th meeting, with a request for action by

the Board of Commissioners at the February 25^th meeting:

Real and Personal Property Releases
Over $100 – January 2008
Name	Acct. Number	Amount	Reason
Richard Morphies	74622	$ 156.22	Did not own the mobile home in 1996
	74622	$ 145.41	Did not own the mobile home in 1997
David Garrett King	62670	$ 112.79	Did not own the mobile home in 2007
Jody A Satterfield	71786	$ 264.96	Mobile home was moved out of state before 2007
Bruce E Ferris	4673	$ 274.32	Double billed as both real and personal
	Totals	$ 953.70

Finance – Budget Amendment #58

Finance Director Julia Edwards submitted Budget Ordinance Amendment #58, which

was presented at the February 11^th meeting.

To amend the General Fund, the expenditures are to be changed as follows:

Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
	(see below)
	General Fund	$6,440,919.00	$.00	$6,440,919.00
	Walnut Cove Senior Ct Fund	$25,365.00	$485.00	$25,850.00
	Revaluation fund	$88,164.00	$2,300.00	$90,464.00
	Totals	$6,554,448.00	$2,785.00	$6,557,233.00

This budget amendment is justified as follows:

To transfer funds for the revised salary schedule and computation plan from the personnel contingency.

This will result in a net increase of $2,785.00 in the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the above, the following revenues will increase. These revenues have already been received or are verified they will be received in this fiscal year.

			Current
Account	Account		Budgeted		Increase		As
Number	Description		Amount		(Decrease)		Amended
	Walnut Cove Senior Center
204.3982.100	Transfer from General Fund		$4,886.00		$485.00		$5,371.00
	Revaluation Fund
202.3981.000	Transfer from General Fund		$135,605.00		$2,300.00		$137,905.00
	Totals		$140,491.00		$2,785.00		$143,276.00
						Increase		Revised
				Budget		(Decrease)		Budget
General Fund
Administration
Salaries & Wages		100.4120.000		$ 135,974.00		$ 900.00		$ 136,874.00
Retirement		100.4120.100		$ 6,703.00		$ 45.00		$ 6,748.00
Finance
Salaries & Wages		100.4130.000		$ 135,821.00		$ 3,964.00		$ 139,785.00
Retirement		100.4130.100		$ 6,696.00		$ 180.00		$ 6,876.00
Purchasing
Salaries & Wages		100.4131.000		$ 47,289.00		$ 567.00		$ 47,856.00
Retirement		100.4131.100		$ 2,332.00		$ 28.00		$ 2,360.00
Tax Administration
Salaries & Wages		100.4140.000		$ 247,403.00		$ 5,773.00		$ 253,176.00
Retirement		100.4140.100		$ 12,198.00		$ 50.00		$ 12,248.00
GIS/Mapping
Salaries & Wages		100.4141.000		$ 117,338.00		$ 1,800.00		$ 119,138.00
Retirement		100.4141.100		$ 5,756.00		$ 297.00		$ 6,053.00
Elections
Salaries & Wages		100.4170.000		$ 85,996.00		$ 2,797.00		$ 88,793.00
Social Security		100.4170.090		$ 5,586.00		$ 250.00		$ 5,836.00
Medicare Tax		100.4170.091		$ 1,307.00		$ 100.00		$ 1,407.00
Retirement		100.4170.100		$ 4,241.00		$ 200.00		$ 4,441.00
Register of Deeds
Salaries & Wages		100.4180.000		$ 100,865.00		$ 2,476.00		$ 103,341.00
Salaries & Wages-Part Time		100.4180.020		$ 11,075.00		$ 544.00		$ 11,619.00
Retirement		100.4180.100		$ 5,520.00		$ 150.00		$ 5,670.00
Vehicle Maintenance
Salaries & Wages		100.4250.000		$ 93,858.00		$ 2,879.00		$ 96,737.00
Retirement		100.4250.100		$ 4,628.00		$ 110.00		$ 4,738.00
401K		100.4250.101		$ 939.00		$ 20.00		$ 959.00
Sheriff's Department
Salaries & Wages		100.4310.000		$1,347,215.00		$ 12,000.00		$1,359,215.00
Social Security		100.4310.090		$ 91,030.00		$ 500.00		$ 91,530.00
Medicare Tax		100.4310.091		$ 21,288.00		$ 200.00		$ 21,488.00
Retirement		100.4310.100		$ 65,502.00		$ 1,000.00		$ 66,502.00
401K 5%		100.4310.102		$ 61,456.00		$ 3,000.00		$ 64,456.00
Jail
Salaries & Wages		100.4320.000		$ 585,700.00		$ 5,000.00		$ 590,700.00
District Resource Center
Salaries & Wages		100.4321.000		$ 78,268.00		$ 4,575.00		$ 82,843.00
Social Security		100.4321.090		$ 4,939.00		$ 100.00		$ 5,039.00
Medicare Tax		100.4321.091		$ 1,155.00		$ 25.00		$ 1,180.00
Retirement		100.4321.100		$ 3,859.00		$ 215.00		$ 4,074.00
401K		100.4321.101		$ 783.00		$ 30.00		$ 813.00
Emergency Management
Salaries & Wages		100.4330.000		$ 103,113.00		$ 1,513.00		$ 104,626.00
Retirement		100.4330.100		$ 5,084.00		$ 75.00		$ 5,159.00
Fire Marshal
Salaries & Wages		100.4340.000		$ 170,953.00		$ 3,130.00		$ 174,083.00
Retirement		100.4340.100		$ 8,411.00		$ 190.00		$ 8,601.00
Animal Control
Salaries & Wages		100.4380.000		$ 101,438.00		$ 1,205.00		$ 102,643.00
Retirement		100.4380.100		$ 4,896.00		$ 148.00		$ 5,044.00
Solid Waste
Salaries & Wages		100.4720.000		$ 167,404.00		$ 7,035.00		$ 174,439.00
Retirement		100.4720.100		$ 8,254.00		$ 338.00		$ 8,592.00
Planning
Salaries & Wages		100.4910.000		$ 266,417.00		$ 4,118.00		$ 270,535.00
Retirement		100.4910.100		$ 13,135.00		$ 195.00		$ 13,330.00
Natural Resources
Salaries & Wages		100.4960.000		$ 59,387.00		$ 1,698.00		$ 61,085.00
Social Security		100.4960.090		$ 4,580.00		$ 105.00		$ 4,685.00
Medicare Tax		100.4960.091		$ 1,071.00		$ 30.00		$ 1,101.00
Retirement		100.4960.100		$ 3,643.00		$ 80.00		$ 3,723.00
Social Services
Salaries & Wages		100.5310.000		$1,537,537.00		$ 45,500.00		$1,583,037.00
Retirement		100.5310.100		$ 79,592.00		$ 450.00		$ 80,042.00
Veteran Services
Salaries & Wages		100.5820.000		$ 13,953.00		$ 695.00		$ 14,648.00
Social Security		100.5820.090		$ 865.00		$ 45.00		$ 910.00
Medicare Tax		100.5820.091		$ 202.00		$ 20.00		$ 222.00
Retirement		100.5820.100		$ 688.00		$ 25.00		$ 713.00
Senior Services
Salaries & Wages		100.5860.000		$ 85,948.00		$ 2,010.00		$ 87,958.00
Salaries & Wages-Perm.P/T		100.5860.030		$ 29,010.00		$ 165.00		$ 29,175.00
Retirement		100.5860.100		$ 5,727.00		$ 25.00		$ 5,752.00
Arts Council
Salaries & Wages		100.6150.000		$ 54,900.00		$ 3,041.00		$ 57,941.00
Social Security		100.6150.090		$ 3,404.00		$ 160.00		$ 3,564.00
Medicare Tax		100.6150.091		$ 796.00		$ 40.00		$ 836.00
Retirement		100.6150.100		$ 2,707.00		$ 1,110.00		$ 3,817.00
401K		100.6150.101		$ 549.00		$ 20.00		$ 569.00
Walnut Cove Senior Center		100.5830.696		$ 38,611.00		$ 485.00		$ 39,096.00
Transfer to Revaluation Fund		100.9820.982		$ 135,605.00		$ 2,300.00		$ 137,905.00
Contingency
Personnel Cost		100.9910.300		$ 240,319.00		$(125,726.00)		$ 114,593.00
				$6,440,919.00		$ -		$6,440,919.00
Walnut Cove Senior Center Fund
Expenditure
Salaries & Wages		204.5861.000		$ 23,945.00		$ 455.00		$ 24,400.00
Retirement		204.5861.100		$ 1,181.00		$ 25.00		$ 1,206.00
401K		204.5861.101		$ 239.00		$ 5.00		$ 244.00
				$ 25,365.00		$ 485.00		$ 25,850.00
Revaluation Fund
Expenditure
Salaries & Wages		202.4140.000		$ 88,164.00		$ 2,300.00		$ 90,464.00

Cooperative Extension – Budget Amendment #68

Finance Director Julia Edwards submitted Budget Ordinance Amendment #68.

To amend the General Fund, the expenditures are to be changed as follows:

		Current
Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
	Cooperative Extension
100.4950.180	Professional Services	$.00	$310.00	$310.00
100.4950.262	Office Supplies	$.00	$1,690.00	$1,690.00
	Totals	$.00	$2,000.00	$2,000.00

This budget amendment is justified as follows:

To appropriate funding from Diabetes Mini-Grant for classes on Diabetes

This will result in a net increase of $2,000.00 in the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the above, the following revenues will increase. These revenues have already been received or are verified they will be received in this fiscal year.

		Current
Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
100.3495.000	Cooperative Extension	$.00	$2,000.00	$2,000.00
	Totals	$.00	$2,000.00	$2,000.00

Social Services – Budget Amendment #69

Finance Director Julia Edwards submitted Budget Ordinance Amendment #69.

To amend the General Fund, the expenditures are to be changed as follows:

		Current
Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
	Social Services
100.5310.511	Equipment Non-Capitalized	$.00	$4,000.00	$4,000.00
	Totals	$.00	$4,000.00	$4,000.00

This budget amendment is justified as follows:

To appropriate funding from insurance claim to purchase vehicle due to accident.

This will result in a net increase of $4,000.00 in the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the above, the following revenues will increase. These revenues have already been received or are verified they will be received in this fiscal year.

		Current
Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
100.3839.850	Insurance Claims	$30,074.00	$4,000.00	$34,074.00
	Totals	$30,074.00	$4,000.00	$34,074.00

Governing Body – Budget Amendment #70

Finance Director Julia Edwards submitted Budget Ordinance Amendment #70.

To amend the General Fund, the expenditures are to be changed as follows:

		Current
Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
100.4110.450	Governing Body Insurance	$566,845.00	$5,000.00	$571,845.00
	Contingency
100.9910.000	Contingency	$162,006.00	$(5,000.00)	$157,006.00
		$566,845.00	$.00	$728,851.00

This budget amendment is justified as follows:

To transfer funds for insurance deductible

This will result in a net increase of $.00 in the expenditures and other financial use to the County’s annual budget.

Finance - Budget Amendment #59 - Correction

Finance Director Julia Edwards submitted a correction for Budget Ordinance

Amendment #59. To amend the General Fund, the expenditures are to be changed as follows:

		Current
Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
	Finance
	Documentation attached	$2,647,729.00	$(151,756.00)	$2,495,973.00
	Contingency
100.9110.000	Contingency	$212,435.00	$92,856.00	$305,291.00
	Totals	$2,647,729.00	$(58,900.00)	$2,495,973.00

This budget amendment is justified as follows:

To transfer funds to contingency from the December quarterly review with a savings of $92,856.00

This will result in a net decrease of $58,900.00 in the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the above, the following revenues will increase. These revenues have already been received or are verified they will be received in this fiscal year.

		Current
Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
100.3301.416	HAVA Grant	$60,000.00	$(60,000.00)	$.00
100.3438.001	Animal Control Rabies Fees	$2,200.00	$1,110.00	$3,300.00
	Totals	$62,200.00	$(58,900.00)	$3,300.00

Finance Director Edwards noted the 100.9910.000 Contingency line item was omitted

from budget amendment #59 which was approved at the February 11^th meeting.

Commissioner Carroll noted the following correction:

· To provide the additional revenue for the above, the following revenues will increase.

Should be the …following revenues will change.

Animal Control – Budget Amendment #61 – Contract Authority Professional/Veterinarian Services

Finance Director Julia Edwards submitted Budget Ordinance Amendment #61.

Budget Ordinance Amendment #61 was presented at the February 11^th meeting.

To amend the General Fund, the expenditures are to be changed as follows:

		Current
Account	Account	Budgeted	Increase	As
Number	Description	Amount	(Decrease)	Amended
	Animal Control
100.4380.440	Misc. Contractual Services	$2,000.00	$5,000.00	$7,000.00
	Contingency
100.9910.000	Contingency	$170,008.00	$(5,000.00)	$165,008.00
	Totals	$2,000.00	$5,000.00	$7,000.00

This budget amendment is justified as follows:

To transfer funds from contingency to contract with a veterinarian for the Animal Shelter.

This will result in a net increase of $.00 in the expenditures and other financial use to the County’s annual budget.

County Manager Bryan Steen requested the Board authorize him to be able to contract

as may be needed for foreseeable and unanticipated veterinary services for animals in the care

of the Stokes County Animal Shelter. Manager Steen noted the need for such services may

come with little or no warning and authorization would allow the flexibility to engage a

veterinarian that is available at that time.

Juvenile Crime Prevention Council – Proposed Resolution

DSS Director Jan Spencer submitted the following concerns regarding Juvenile

Crime Prevention Council (JCPC) funding:

• 2007 Session of the North Carolina General Assembly removed Juvenile Crime Prevention Council funding from the continuation budget
• JCPC funding is now subject to a continuation review which was submitted on

February 1, 2008

o The review process may delay further funding and could possibly terminate funding

o JCPC in Stokes County is very active and plays a significant role in helping many youth succeed in life without the necessity of juvenile court interventions or commitments to youth development centers

o Prevention efforts have proven to be a smart way to address juvenile crime and delinquency

DSS Director Spencer requested endorsement of the following proposed Resolution:

RESOLUTION IN SUPPORT OF CONTINUATION OF JUVENILE CRIME PREVENTION COUNCIL FUNDING

WHEREAS, Juvenile Crime Prevention Council (JCPC) funding has been removed from the continuation budget and is now subject to continuation review; and

WHEREAS, the non-recurring status of JCPC funding and subsequent continuation review will delay the annual appropriation and may result in the loss of qualified professionals to provide diversion and dispositional alternatives at the local level; and

WHEREAS, since 1977, the State of North Carolina and county governments have been partners in providing effective and necessary community based juvenile delinquency prevention and intervention services; and

WHEREAS, the JCPC funding programs of Stokes County leverage $32,685 in local support to augment funds provided by the state to provide these important services; and

WHEREAS, the JCPC funded programs of Stokes County are supported by the efforts of 40 volunteers yearly; and

WHEREAS, in accordance with legislative mandates, the Stokes County JCPC is comprised of representatives of juvenile court, mental health, social services, schools, law enforcement, district judges, faith community, county manager, nonprofit sector and other concerned citizens; and

WHEREAS, the Stokes County JCPC diligently carries out its charge of assessing community needs, planning for those needs to be met, recommending programs for funding to meet the needs and evaluating the performance of those programs; and

WHEREAS, the loss of JCPC program services in Stokes County will result in 219 juveniles and their families being without intervention and prevention services such as temporary shelter, restitution and community service, interpersonal skills, substance abuse and home based family counseling services; and

WHEREAS, a lack of sanction programs and dispositional alternatives in Stokes County will result in a potential cost of an additional $12,204 for juvenile detention intermittent confinement;

NOW, THEREFORE, BE IT RESOLVED, that the Stokes County Board of Commissioners strongly endorses full reinstatement of funding for Juvenile Crime Prevention Council programs to the continuation budget and the allocation of additional funds to support legislative mandates to protect the community and provide a juvenile justice continuum at the local level.

Adopted this 25th day of February 2008.

____________________________ _____________________ ________

J. Leon Inman- Chairman Jimmy Walker – Vice Chairman

____________________________ _____________________________

Ron Carroll - Commissioner Ernest Lankford - Commissioner

____________________________

Stanley Smith - Commissioner

Attest:

________________________________

Darlene M. Bullins – Clerk to the Board

NCDOT – Proposed Resolution – Secondary Construction Program – F/Y 2007-08

District Engineer John Rhyne –NCDOT presented the following Stokes County

Secondary Construction Program at the February 11^th meeting:

NCDOT
Secondary Construction Program
Fiscal Year 2007-08	Amount
Estimated SRCF Allocations (GS 136-44.5b)	$ 803,000.00
Estimated SRCF Allocations (GS 136-44.5c)	$ 387,000.00
Estimated Trust Fund Allocations (GS 136-44c)	$2,019,000.00
Total RCF & Trust Fund Allocation	$3,209,000.00

Rural Roads					Estimated
Priority	State	Local	Mile	Description	Construction
Number	Road #	Name	Length	of Work	Funds
15	1501	Elllis Lawson Rd	0.45	Grade, base, pavement	$ 112,500.00
16	1437	Lum Hall Rd - ROW	0.84	Grade, base, pavement	$ 210,000.00
		Mileage	1.29	sub total	$ 322,500.00
17	1920	Burton Road	0.8	Grade, base, pavement	$ 200,000.00
18	2060	Jones Farm Road	0.4	Grade, base, pavement	$ 80,000.00
19	2024	Case Collins Road	0.58	Grade, base, pavement	$ 145,000.00
20	1628	Martin Mill Rd-ROW	0.26	Grade, base, pavement	$ 65,000.00
21	1900	Talmadge Knight-ROW	0.35	Grade, base, pavement	$ 88,000.00
22	1632	Victory Hill Rd	0.4	Grade, base, pavement	$ 100,000.00
23	1698	Davis Chapel Rd	0.54	Grade, base, pavement	$ 135,000.00
24	1700	Otis Woods Rd	0.51	Grade, base, pavement	$ 153,000.00
25	1447	Gilmer Mabe Rd	0.58	Grade, base, pavement	$ 145,000.00
26	1653A	Doss Rd	1.3	Grade, base, pavement	$ 390,000.00
		Mileage	5.72	sub total	$ 501,000.00
		Total Mileage	7.01
		Right of Way Engineering			$ 190,000.00
		Spot Stabilization-Unpaved Rds			$ 208,000.00
		Stabilization-Spot Improvement
		Road Additions/POP/Fire Depts			$ 184,500.00
		Road Widening			$ 803,000.00
				Grand total	$ 209,000.00

NCDOT District Engineer Rhyne requested the Board’s approval of the following

Resolution regarding the Secondary Road Construction Program:

RESOLUTION CONCURRING WITH THE SECONDARY ROAD CONSTRUCTION

PROGRAM FOR STOKES COUNTY AS PROPOSED BY THE

NORTH CAROLINA DEPARTMENT OF TRANSPORTATION

FOR FISCAL YEAR 2007 -2008

WHEREAS, pursuant to the provision of N.C.G.S. 136-44.5 through 136-44.7, the North Carolina Department of Transportation/Division of Highways has completed a study of all State maintained unpaved secondary roads to determine the number of miles of unpaved State maintained roads in the State, developed a uniformly applicable formula of the allocation of secondary roads maintenance funds for use in each county, and developed criteria for improvements and maintenance of secondary roads and annual work programs for construction and maintenance of secondary roads in each county in accordance with those criteria;

WHEREAS, pursuant to the provision of N.C.G.S. 136-44.8 the North Carolina

Department of Transportation has posted in the Stokes County courthouse a county map showing tentative secondary road paving projects rated according to the priority of each project in accordance with the criteria and standards adopted by the Board of Transportation;

WHEREAS, the said map has been posted for at least two weeks prior to the public meeting and discussion of the secondary road construction program for Stokes County by the North Carolina Department of Transportation representatives with the Stokes County Commissioners;

WHEREAS, The North Carolina Department of Transportation has provided a notice to the public of the public meeting of the Stokes County Board of Commissioners at which the annual secondary road construction program for Stokes County is to be presented to the said board and other citizens of the county;

WHEREAS, the notice was published in a newspaper published in Stokes County or

having a general circulation in the county once a week for two weeks succeeding weeks prior to the meeting and advised that a county map is posted in the courthouse showing tentative secondary road paving projects rated according to the priority of each project;

WHEREAS, representatives of the North Carolina Department of Transportation have met with the Stokes County Board of County Commissioners at a regular meeting and have made a presentation to and discussed with the said board and other citizens present at the meeting the proposed secondary road construction program, specifically including the priority rating of each tentative secondary road paving project in the program, according to the criteria and standards adopted by the Board of Transportation;

NOW THEREFORE, BE IT RESOLVED, that the Stokes County Board of

Commissioners, based on the presentation and discussion of the secondary road construction program for Stokes County, hereby concurs with the construction program as proposed by the North Carolina Department of Transportation for fiscal year 2007-2008.

Adopted this, 25th day of February 2008.

____________________________ _____________________________

J. Leon Inman- Chairman Jimmy Walker – Vice Chairman

____________________________ _____________________________

Ron Carroll - Commissioner Ernest Lankford - Commissioner

____________________________

Stanley Smith - Commissioner

Attest:

________________________________

Darlene M. Bullins – Clerk to the Board

Volunteer Reception – April 22, 2008

Ms. Susan Maxey, on behalf of the Stokes County Interagency Council, requested the

date of Tuesday, April 22, 2008 – 5:00 pm at Hanging Rock State Park for this year’s

Volunteer Recognition Event.

Marketing Plan for Hanging Rock Scenic Byway – Letter of Support

County Manager Bryan Steen presented the following correspondence for Board

approval in support of a Marketing Plan for Hanging Rock Scenic Byway:

Mr. Marc Allred

RPO Planner

Northwest Piedmont Rural Planning Organization

400 West Fourth Street, Suite 400

Winston-Salem, NC 27101

RE: Marketing Plan for Hanging Rock Scenic Byway

Dear Mr. Allred:

Stokes County would like to express its full support for your efforts to work with NCDOT to create a marketing plan for the Hanging Rock Scenic Byway.

The County Commissioners and I understand that this Byway has existed for some time, but it is unknown too much of the country. The Byway, if properly marketed, can attract people from across the country to our area and this will have a positive impact for our tourism venues. We understand there is a 20% match for this project, but the RPO will cover 100% of the match. Our estimates for this project are approximately $40,000 with a match of $8,000. The Hanging Rock Scenic Byway currently resides in parts of Stokes County, Surry County, and Town of Danbury.

Stokes County appreciates your efforts in this matter.

Commissioner Carroll noted the following correction:

§ Unknown too much… to unknown to much

Vice Chairman Walker requested Manager Steen to investigate whether other signage

could be associated with the Scenic Byway to direct visitors to other parts of the county.

Vice Chairman Walker moved to approve the consent agenda as amended.

Commissioner Smith seconded and the motion carried unanimously.

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

Comments – Manager and Board of Commissioners

County Manager Bryan Steen presented the following animal control update:

o State Department of Agriculture recently adopted euthanasia rules for animal shelters

o New rules eliminated the sunset clause on the use of carbon monoxide euthanasia

o New rules will require lethal injection for a particular group of animals

o New rules require anyone who euthanizes animals to receive training

o Have directed Chief Animal Control Officer Shumate to contact the state regarding lethal injection training for animal shelter employees for that particular group of animals

o New rules contain requirements that govern the use of carbon monoxide and mandate a commercially made chamber

o Adopted rules have been forwarded to a committee in the state legislature for review

o Currently addressing issues at the shelter- using a different type of disinfectant

o County staff is doing interior painting and in the process of placing a sealant on the floor – in order to complete this process, the shelter will be closed to the public on Saturday, March 1, 2008

o County is purchasing a high temperature steam cleaning machine

o County looking at ideas for a possible addition to the facility

o Requesting the towns and cities within the County to place a notice on water bills to encourage citizens to spay and neuter animals and adopt an animal from the county animal shelter

o Looking at an animal shelter policy that would require all animals adopted from the shelter to be spayed or neutered before ownership

County Manager Steen noted that Director Ann Watts – FTCC provided the following

update on the FTCC Feasibility Study- Stokes Center:

o Currently working with institutional advancement division of FTCC to complete the study

o Plans are to prepare the study in the same format which will be required by the State Community College System

o Surveys will be conducted with high school students and the community as a way to add strength to the statistical data already obtained

o Projected completion date – April 1, 2007 with presentation to the Board of Commissioners shortly thereafter

Vice Chairman Walker noted the following regarding FTCC-Stokes Center:

o President’s FTCC Advisory Committee recently met – very positive meeting

o Current enrollment of Stokes County citizens using FTCC facilities is over 600

o FTCC was pleased with the proposed additional classroom (proposed reallocation of space) with the possible need of an additional classroom in the near future

o Committee is very positive about a campus on the Meadows location

Chairman Inman noted the following regarding FTCC- Stokes Center:

o Phase I Environmental Study (Meadows location) is about 90% complete and should be completed by the first of March and be presented at the first meeting in March

Commissioner Smith noted the following regarding the Regional Tourism Initiative:

o Attended the recent meeting on 02-15-08 with County Manager Steen

o Next meeting’s agenda – completion of business plan

o Plans are to have an individual employed very soon for the website

Commissioner Lankford noted that he had recently seen a representative from the Surry

County Animal Shelter on WXII –Channel 12 promoting adoption from their animal shelter

and requested Manager Steen to possibly investigate this avenue for the County.

Commissioner Lankford also noted the following upcoming events:

o Piedmont Triad Partnership Community Meetings regarding the WIRED Grant: Tuesday, March 11^th (2:30-4:00pm) Davidson County Community College and Wednesday, April 2^nd (3:00-5:00pm) –Piedmont Triad Partnership Office-Greensboro

o Stokes Mental Health Association – Third Annual Bass Tournament –March 1st

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

Stokes County District Committee Report

Dr. Mark Johnson –Chairman of the District Committee presented the following report:

o Held 4 town hall meetings at (Piney Grove Middle School, Chestnut Grove Middle School, Southeastern Middle School and Government Center (all meetings were well advertised)

o Committee charged to inform citizens of the different options of electing officials, to seek information from Stokes County citizens regarding the election of County Commissioners and Board of Education members by a District System, and report all feedback to the Board of Commissioners

o Committee members were selected to represent each township in the county

o Committee members developed a questionnaire that was given at each meeting, available on the county website, and published in the Stokes News (provided Board members with a copy of the questionnaire)

o Committee members were very diligent not to present opinions about a District System

o Results – ratio of 7 to 1 to have a District Voting System- approximately 25 questionnaires were completed during the process

o Approximately 50 people attended the four meetings

o Committee members noted the following:

§ Citizens were unable to effectively evaluate a District System without having maps to review boundaries

§ Some citizens responded that their vote did not count unless “you lived in the Yadkin Township”

§ People who did attend the meetings were very passionate about a District System

§ Those attending expressed interest in having 7 commissioners – 5 by district and 2 at –large

§ Very hard to draw a conclusion because of the poor turnout

The Board expressed their appreciation to Chairman Johnson and the entire committee

for their efforts.

Appointment – Board Health

Chairman Inman presented the following vacancies on the Board of Health:

§ 3 year term appointment

§ 1 year remaining of a 3 year term appointment (appointee recently resigned)

Commissioner Carroll noted that the general statute reads the following:

§ The composition of the Board of Health shall reasonably reflect the population makeup of the county

Commissioner Carroll noted that the Board currently has a make up of 8 white males

and 2 white females (no minorities) with 5 members residing in the Yadkin Township.

Vice Chairman Walker nominated Buster Robertson for the one year of the unexpired

3 year term.

Commissioner Carroll nominated the following:

o Keith Lawson – 3 year term

o Dr. Dana Dalton – one year of the unexpired 3 year term

Chairman Inman directed the Clerk to place the item on the March 10^th action agenda.

Proposed Fire Service District Study Committee

Chairman Inman opened the floor for discussion regarding the proposed Fire Service

District Study Committee.

Commissioner Carroll noted the need to develop how the committee would be

structured and make appointments.

Commissioner Carroll recommended the following:

o 2 members from the Board of Commissioners

o 3 members from those attending the February 18^th meeting representing the Service District

o 1 member from the Fire Commission not affiliated with a fire department

o 1 member from the general public

o 7 members total

Commissioner Lankford agreed with Commissioner Carroll’s recommendation.

Vice Chairman Walker had no issue with Commissioner Carroll’s recommendation and

stressed the importance of keeping the process moving.

Commissioner Smith had no issue with Commissioner Carroll’s recommendation.

Commissioner Carroll suggested those service district fire department representatives

who attended the February 18^th meeting be grouped into three groups and each group nominate

an individual from their group- (one group- Surry County Departments, one group- Double

Creek, Lawsonville, Francisco, Northeast Stokes, and one group-Stokes Rockingham,

Pinnacle, Sauratown).

The Board further discussed the makeup of the committee.

Vice Chairman Walker suggested the possibility of adding additional members from

the general public.

The Board further discussed the number of members for the committee.

Commissioner Lankford suggested possibly having 3 from the general public instead

of one making a 9-member committee.

Chairman Inman requested input from the Board regarding the number of members:

Vice Chairman Walker – 9

Commissioner Smith – 7

Commissioner Lankford – 9

Commissioner Carroll – 7 (not going to be hung up on the size- reiterated the need to

move the process forward)

The Board unanimously agreed the need to keep the process moving.

Commissioner Lankford noted the need for input from various individuals.

Chairman Inman entertained a motion to move the item to the action agenda.

Commissioner Carroll moved to transfer the item to the action agenda. Commissioner

Smith seconded and the motion carried unanimously.

American Red Cross Grant – Defibrillator – Budget Amendment #71

County Manager Bryan Steen presented the following information regarding the

American Red Cross Grant:

o County has been working with American Red Cross to obtain an Onsite Defibrillator – no county funding

o EMS Training Officer Brian Booe suggested the Defibrillator be placed at the DSS facility

o American Red Cross will train employees on the use of the device –free of charge

o County must pay for the Defibrillator and then request reimbursement from American Red Cross

Manager Steen requested approval to move the item to the action agenda in order to

proceed with implementation of the project. Manager Steen noted Budget Amendment #71

would also need to be approved in order to purchase the item.

The Board discussed the proposed grant.

Chairman Inman entertained a motion to move the item to the action agenda.

Commissioner Carroll moved to transfer the item to the action agenda. Vice Chairman

Walker seconded and the motion carried unanimously.

Economic Development Commission – Repeal of EDC Ordinance/Proposed Resolution

County Manager Bryan Steen presented the following Ordinance to Repeal the

Economic Development Commission in Stokes County and a proposed Resolution to Establish

An Economic Development Advisory Board in Stokes County for the Board’s consideration:

(County Attorney Edward Powell had investigate the issue and suggested both)

ORDINANCE TO REPEAL THE

ECONOMIC DEVELOPMENT COMMISSION

IN

STOKES COUNTY, NORTH CAROLINA

SECTION l. REPEAL OF ECONOMIC DEVELOPMENT COMMISSION.

The Stokes County Ordinance in Ordinance Book at Page 290 passed by the Stokes County Board of Commissioners on August 21, 1989 and any amendments thereto are hereby repealed pursuant to North Carolina General Statute 158-8.

SECTION 2. EFFECTIVE DATE.

This ordinance shall be effective from and after its approval by the Stokes County Board of Commissioners, as required by law.

ADOPTED this 25^th day of February, 2008.

ATTEST:

____________________________ ____________________________

J. Leon Inman- Chairman Jimmy Walker – Vice Chairman

____________________________ _____________________________

Ron Carroll - Commissioner Ernest Lankford - Commissioner

___________________________

Stanley Smith - Commissioner

Attest:

________________________________

Darlene M. Bullins – Clerk to the Board

RESOLUTION TO ESTABLISH AN

ECONOMIC DEVELOPMENT ADVISORY BOARD

IN

STOKES COUNTY, NORTH CAROLINA

WHEREAS, the Stokes County Board of Commissioners desires to carry out an economic development program through encouragement of existing industries and other businesses, attraction of new industries and other businesses, encouragement of agricultural development, encouragement of new business and industrial ventures by local as well as outside capital, and other activities of a similar nature; and

WHEREAS, the Stokes County Board of Commissioners desires to create an Economic Development Advisory Board to help formulate projects for carrying out these economic development programs and to regularly advise the Board of Commissioners on ways to increase economic development in the County; and

WHEREAS, the Stokes County Economic Development Advisory Board shall consist of residents of the County who are broadly representative of the interests, backgrounds, and aspirations of the County’s population, and

WHEREAS, the Stokes County Economic Development Advisory Board shall consist of seven members, including the Chairman of the Board of Commissioners and six other members appointed by the Board of Commissioners, and the initial board shall have three members appointed for two year terms and three members appointed for a one year term with all members appointed thereafter to serve two year terms; and

WHEREAS, members of the Stokes County Economic Development Advisory Board shall serve without pay, but may be reimbursed for their expenses in accordance with the per diem rate paid to County employees; and

WHEREAS, the Stokes County Board of Commissioners may provide staff and other assistance to the Stokes County Economic Development Advisory Board; and

WHEREAS, upon appointment, the Stokes County Economic Development Advisory Board shall promptly meet and elect a Chairman, Vice Chairman and Secretary, the latter need not be a member of the Board; and

WHEREAS, the Stokes County Economic Development Advisory Board shall adopt rules of procedure for the conduct of its affairs; and

WHEREAS, all meetings of the Stokes County Economic Development Advisory Board shall be conducted in accordance with Article 33C of Chapter 143 of the North Carolina General Statutes; and

WHEREAS, a quorum of four members shall be necessary to conduct business, and the Stokes County Economic Development Advisory Board shall hold at least six meetings annually; and

NOW, THEREFORE, BE IT RESOLVED that the Stokes County Economic Development Advisory Board is hereby created in accordance with all of the foregoing provisions, and this resolution shall be effective from and after its approval by the Stokes County Board of Commissioners, as required by law.

ADOPTED this 25^th day of February, 2008.

____________________________ _____________________________

J. Leon Inman- Chairman Jimmy Walker – Vice Chairman

____________________________ _____________________________

Ron Carroll - Commissioner Ernest Lankford - Commissioner

____________________________

Stanley Smith - Commissioner

Attest:

________________________________

Darlene M. Bullins – Clerk to the Board

Chairman Inman opened the floor for discussion.

Commissioner Lankford stated that he was pleased with the recommendation.

Commissioner Carroll suggested possibly renaming the Advisory Board to Economic

Development Council as opposed to a Board and consider changing the make up to

at least seven members instead of seven members in order to allow some flexibility.

Vice Chairman Walker had no comment at this time.

Commissioner Smith had no issues with County Attorney Powell’s suggestion.

The Board discussed the task of the Commission.

Vice Chairman Walker noted the following issues:

o By renaming the Commission, it represents a weaker strategy

o Should be a free standing Board with authority and clearly defined task

o The Board of Commissioners should support the Commission to bring economic development to Stokes County which we need

o Should not be a subsidiary to the Board of Commissioners

o Commission would operate independently from both the Commissioners and the Economic Development Director

o There might be times when the Commission might have to confront the Board of Commissioners regarding the promotion of Economic Development in Stokes County

o Their main job is to promote economic development in Stokes County

o Cannot promote that kind of concept (Advisory Board/Council)– need for an Economic Development Commission

Commissioner Smith noted that all decisions regarding economic development

funding/expenditures should be the decision of the Board of Commissioners and supports the

Commission being an advisory board/council.

Chairman Inman noted the need to bring economic development to the County in order

to take some of the burden off the taxpayer and reiterated the need for both (regardless of the

name) to work together to promote and bring economic development to Stokes County.

Chairman Inman entertained a motion to move the item to the action agenda.

Commissioner Lankford moved to transfer the item to the action agenda. Commissioner Smith

seconded the motion.

The Board had further discussion regarding the issue.

Vice Chairman Walker noted each current member of the Commission should be

questioned whether they wished to be appointed to an advisory council before appointments

were made.

Commissioner Carroll noted the need to review the statute before voting on the issue.

Vice Chairman Walker also expressed interest in reviewing the statute before voting and

reiterated the need to create a commission that has a clear focus - not just to bring

recommendations to the Board of Commissioners.

The motion failed (2-3) with Chairman Inman, Vice Chairman Walker, and

Commissioner Carroll voting against the motion.

Chairman Inman directed the Clerk to place the item on the March 10^th action agenda.

Cost Estimates for Renovations and Capital Projects

County Manager Bryan Steen presented the following revised office reallocation

of county office space:

Department	Current Location	Proposed Location
Fire Marshal	Lower level Gov. Center with EMS	Community Service Building
Economic Development	2nd Floor -Ronald Reagan Bldg	3rd Floor - Ronald Reagan Building
EMS	Lower level Gov. Center with FM	1st floor of Day Reporting Center
District Resource Center	1st Floor -Day Reporting Center	Lower level of Day Reporting Center
Elections	Lower level Government Center	Lower level Probation Office space and
		retain some current office space
Environmental Health	Lower level Government Center	1st Floor -Ronald Reagan Building
Planning/Building Inspections
Forsyth Tech.	Lower level Government Center	Additional new classroom using
		current Planning/Zoning Office
GIS Mapping	1st Floor-Ronald Reagan Bldg	3rd Floor - Ronald Reagan Building