STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    FEBRUARY 25, 2008

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial

 

Building (Administrative Building) located in Danbury, North Carolina on Monday,

 

February 25, 2008 at 6:00 pm with the following members present:

 

                                                Chairman J. Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                               

Chairman J. Leon Inman called the meeting to order.

 

Vice Chairman Walker delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the February 25, 2008

 

agenda.           

 

            Commissioner Lankford moved to approve the February 25th agenda. 

 

Vice Chairman Walker seconded and the motion carried unanimously.

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items on the

 

consent agenda:

 

Minutes

 

 

Tax Administration Report – January 2008 – Releases over $100

 

            Tax Administrator Jake Oakley presented the following Real/Personal Property

 

Releases over $100 (January 2008) at the February 11th meeting, with a request for action by

 

the Board of Commissioners at the February 25th meeting:

 

Real and Personal Property Releases

 

Over $100 – January 2008

 

Name

Acct. Number

     Amount              

Reason

Richard Morphies

74622

 $       156.22

Did not own the mobile home in 1996

 

74622

 $       145.41

Did not own the mobile home in 1997

David Garrett King

62670

 $       112.79

Did not own the mobile home in 2007

Jody A Satterfield

71786

 $       264.96

Mobile home was moved out of state before 2007

Bruce E Ferris

4673

 $       274.32

Double billed as both real and personal

 

Totals

 $       953.70

 

 

Finance – Budget Amendment #58

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #58, which

 

was presented at the February 11th meeting.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

(see below)

 

 

 

 

General Fund

$6,440,919.00

          $.00

$6,440,919.00

 

Walnut Cove Senior Ct Fund

     $25,365.00

     $485.00

$25,850.00

 

Revaluation fund

     $88,164.00

  $2,300.00

$90,464.00

 

           Totals

$6,554,448.00

   $2,785.00

$6,557,233.00

 

This budget amendment is justified as follows:

To transfer funds for the revised salary schedule and computation plan from the personnel contingency.

 

This will result in a net increase of $2,785.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

 

Account

Account

Budgeted

Increase

          As

 

Number

Description

Amount

(Decrease)

     Amended

 

 

Walnut Cove Senior Center

 

 

 

 

204.3982.100

Transfer from General Fund

   $4,886.00

   $485.00

$5,371.00

 

 

Revaluation Fund

 

 

 

 

202.3981.000

Transfer from General Fund

$135,605.00

 $2,300.00

$137,905.00

 

 

Totals

$140,491.00

$2,785.00

$143,276.00

 

 

 

 

 

 

 

 

 

 

 Increase

 Revised

 

 

 Budget

 (Decrease)

 Budget

General Fund

 

 

 

 

 

 

 

 

 

Administration

 

 

 

 

Salaries & Wages

100.4120.000

 $  135,974.00

 $       900.00

 $  136,874.00

Retirement

100.4120.100

 $      6,703.00

 $         45.00

 $      6,748.00

 

 

 

 

 

Finance

 

 

 

 

Salaries & Wages

100.4130.000

 $  135,821.00

 $     3,964.00

 $  139,785.00

Retirement

100.4130.100

 $      6,696.00

 $       180.00

 $      6,876.00

 

 

 

 

 

Purchasing

 

 

 

 

Salaries & Wages

100.4131.000

 $    47,289.00

 $       567.00

 $    47,856.00

Retirement

100.4131.100

 $      2,332.00

 $         28.00

 $      2,360.00

 

 

 

 

 

Tax Administration

 

 

 

 

Salaries & Wages

100.4140.000

 $  247,403.00

 $     5,773.00

 $  253,176.00

Retirement

100.4140.100

 $    12,198.00

 $         50.00

 $    12,248.00

 

 

 

 

 

GIS/Mapping

 

 

 

 

Salaries & Wages

100.4141.000

 $  117,338.00

 $     1,800.00

 $  119,138.00

Retirement

100.4141.100

 $      5,756.00

 $       297.00

 $      6,053.00

 

 

 

 

 

Elections

 

 

 

 

Salaries & Wages

100.4170.000

 $    85,996.00

 $     2,797.00

 $    88,793.00

Social Security

100.4170.090

 $      5,586.00

 $       250.00

 $      5,836.00

Medicare Tax

100.4170.091

 $      1,307.00

 $       100.00

 $      1,407.00

Retirement

100.4170.100

 $      4,241.00

 $       200.00

 $      4,441.00

 

 

 

 

 

Register of Deeds

 

 

 

 

Salaries & Wages

100.4180.000

 $  100,865.00

 $     2,476.00

 $  103,341.00

Salaries & Wages-Part Time

100.4180.020

 $    11,075.00

 $       544.00

 $    11,619.00

Retirement

100.4180.100

 $      5,520.00

 $       150.00

 $      5,670.00

 

 

 

 

 

Vehicle Maintenance

 

 

 

 

Salaries & Wages

100.4250.000

 $    93,858.00

 $     2,879.00

 $    96,737.00

Retirement

100.4250.100

 $      4,628.00

 $       110.00

 $      4,738.00

401K

100.4250.101

 $         939.00

 $         20.00

 $         959.00

 

 

 

 

 

Sheriff's Department

 

 

 

 

Salaries & Wages

100.4310.000

$1,347,215.00

 $   12,000.00

$1,359,215.00

Social Security

100.4310.090

 $    91,030.00

 $       500.00

 $    91,530.00

Medicare Tax

100.4310.091

 $    21,288.00

 $       200.00

 $    21,488.00

Retirement

100.4310.100

 $    65,502.00

 $     1,000.00

 $    66,502.00

401K 5%

100.4310.102

 $    61,456.00

 $     3,000.00

 $    64,456.00

 

 

 

 

 

Jail

 

 

 

 

Salaries & Wages

100.4320.000

 $  585,700.00

 $     5,000.00

 $  590,700.00

 

 

 

 

 

District Resource Center

 

 

 

 

Salaries & Wages

100.4321.000

 $    78,268.00

 $     4,575.00

 $    82,843.00

Social Security

100.4321.090

 $      4,939.00

 $       100.00

 $      5,039.00

Medicare Tax

100.4321.091

 $      1,155.00

 $         25.00

 $      1,180.00

Retirement

100.4321.100

 $      3,859.00

 $       215.00

 $      4,074.00

401K

100.4321.101

 $         783.00

 $         30.00

 $         813.00

 

 

 

 

 

Emergency Management

 

 

 

 

Salaries & Wages

100.4330.000

 $  103,113.00

 $     1,513.00

 $  104,626.00

Retirement

100.4330.100

 $      5,084.00

 $         75.00

 $      5,159.00

Fire Marshal

 

 

 

 

Salaries & Wages

100.4340.000

 $  170,953.00

 $     3,130.00

 $  174,083.00

Retirement

100.4340.100

 $      8,411.00

 $       190.00

 $      8,601.00

 

 

 

 

 

Animal Control

 

 

 

 

Salaries & Wages

100.4380.000

 $  101,438.00

 $     1,205.00

 $  102,643.00

Retirement

100.4380.100

 $      4,896.00

 $       148.00

 $      5,044.00

 

 

 

 

 

Solid Waste

 

 

 

 

Salaries & Wages

100.4720.000

 $  167,404.00

 $     7,035.00

 $  174,439.00

Retirement

100.4720.100

 $      8,254.00

 $       338.00

 $      8,592.00

 

 

 

 

 

Planning

 

 

 

 

Salaries & Wages

100.4910.000

 $  266,417.00

 $     4,118.00

 $  270,535.00

Retirement

100.4910.100

 $    13,135.00

 $       195.00

 $    13,330.00

 

 

 

 

 

 

 

 

 

 

Natural Resources

 

 

 

 

Salaries & Wages

100.4960.000

 $    59,387.00

 $     1,698.00

 $    61,085.00

Social Security

100.4960.090

 $      4,580.00

 $       105.00

 $      4,685.00

Medicare Tax

100.4960.091

 $      1,071.00

 $         30.00

 $      1,101.00

Retirement

100.4960.100

 $      3,643.00

 $         80.00

 $      3,723.00

 

 

 

 

 

Social Services

 

 

 

 

Salaries & Wages

100.5310.000

$1,537,537.00

 $   45,500.00

$1,583,037.00

Retirement

100.5310.100

 $    79,592.00

 $       450.00

 $    80,042.00

 

 

 

 

 

Veteran Services

 

 

 

 

Salaries & Wages

100.5820.000

 $    13,953.00

 $       695.00

 $    14,648.00

Social Security

100.5820.090

 $         865.00

 $         45.00

 $         910.00

Medicare Tax

100.5820.091

 $         202.00

 $         20.00

 $         222.00

Retirement

100.5820.100

 $         688.00

 $         25.00

 $         713.00

 

 

 

 

 

Senior Services

 

 

 

 

Salaries & Wages

100.5860.000

 $    85,948.00

 $     2,010.00

 $    87,958.00

Salaries & Wages-Perm.P/T

100.5860.030

 $    29,010.00

 $       165.00

 $    29,175.00

Retirement

100.5860.100

 $      5,727.00

 $         25.00

 $      5,752.00

 

 

 

 

 

Arts Council

 

 

 

 

Salaries & Wages

100.6150.000

 $    54,900.00

 $     3,041.00

 $    57,941.00

Social Security

100.6150.090

 $      3,404.00

 $       160.00

 $      3,564.00

Medicare Tax

100.6150.091

 $         796.00

 $         40.00

 $         836.00

Retirement

100.6150.100

 $      2,707.00

 $     1,110.00

 $      3,817.00

401K

100.6150.101

 $         549.00

 $         20.00

 $         569.00

 

 

 

 

 

Walnut Cove Senior Center

100.5830.696

 $    38,611.00

 $       485.00

 $    39,096.00

Transfer to Revaluation Fund

100.9820.982

 $  135,605.00

 $     2,300.00

 $  137,905.00

 

 

 

 

 

Contingency

 

 

 

 

Personnel Cost

100.9910.300

 $  240,319.00

 $(125,726.00)

 $  114,593.00

 

 

 

 

 

 

 

 $6,440,919.00

 $              -  

 $6,440,919.00

Walnut Cove Senior Center Fund

 

 

 

 

Expenditure

 

 

 

 

Salaries & Wages

204.5861.000

 $    23,945.00

 $       455.00

 $    24,400.00

Retirement

204.5861.100

 $      1,181.00

 $         25.00

 $      1,206.00

401K

204.5861.101

 $         239.00

 $           5.00

 $         244.00

 

 

 $    25,365.00

 $       485.00

 $    25,850.00

 

 

 

 

 

Revaluation Fund

 

 

 

 

Expenditure

 

 

 

 

Salaries & Wages

202.4140.000

 $    88,164.00

 $     2,300.00

 $    90,464.00

 

 

 

Cooperative Extension – Budget Amendment #68

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #68.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Cooperative Extension

 

 

 

100.4950.180

Professional Services

          $.00

    $310.00

$310.00

100.4950.262

Office Supplies

          $.00

 $1,690.00

$1,690.00

 

           Totals

          $.00

  $2,000.00

       $2,000.00

                                   

This budget amendment is justified as follows:

To appropriate funding from Diabetes Mini-Grant for classes on Diabetes

 

This will result in a net increase of $2,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3495.000

Cooperative Extension

           $.00

$2,000.00

$2,000.00

 

Totals

           $.00

$2,000.00

$2,000.00

 

Social Services – Budget Amendment #69

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #69.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.511

Equipment Non-Capitalized

         $.00

$4,000.00

$4,000.00

 

           Totals

         $.00

  $4,000.00

       $4,000.00

                                   

This budget amendment is justified as follows:

To appropriate funding from insurance claim to purchase vehicle due to accident.

 

This will result in a net increase of $4,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3839.850

Insurance Claims

$30,074.00

$4,000.00

$34,074.00

 

Totals

$30,074.00

$4,000.00

$34,074.00

 

Governing Body – Budget Amendment #70

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #70.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.4110.450

Governing Body

Insurance

$566,845.00

$5,000.00

$571,845.00

 

Contingency

 

 

 

100.9910.000

Contingency

$162,006.00

  $(5,000.00)

$157,006.00

 

 

$566,845.00

          $.00

$728,851.00

                                               

This budget amendment is justified as follows:

To transfer funds for insurance deductible

 

This will result in a net increase of $.00 in the expenditures and other financial use to the County’s annual budget. 

 

Finance - Budget Amendment #59 - Correction

 

            Finance Director Julia Edwards submitted a correction for Budget Ordinance

 

Amendment #59.  To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Finance

 

 

 

 

Documentation attached

$2,647,729.00

$(151,756.00)

$2,495,973.00

 

Contingency

 

 

 

100.9110.000

Contingency

   $212,435.00

  $92,856.00

$305,291.00

 

           Totals

$2,647,729.00

  $(58,900.00)

$2,495,973.00

 

                                   

This budget amendment is justified as follows:

To transfer funds to contingency from the December quarterly review with a savings of $92,856.00

 

This will result in a net decrease of $58,900.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.416

HAVA Grant

  $60,000.00

$(60,000.00)

$.00

100.3438.001

Animal Control Rabies Fees

    $2,200.00

 $1,110.00

$3,300.00

 

Totals

  $62,200.00

$(58,900.00)

$3,300.00

 

            Finance Director Edwards noted the 100.9910.000 Contingency line item was omitted

 

from budget amendment #59 which was approved at the February 11th meeting.

 

            Commissioner Carroll noted the following correction:

 

·         To provide the additional revenue for the above, the following revenues will increase.

Should be the …following revenues will change.

 

Animal Control – Budget Amendment #61 – Contract Authority Professional/Veterinarian Services

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #61.

 

Budget Ordinance Amendment #61 was presented at the February 11th meeting.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Animal Control

 

 

 

100.4380.440

Misc. Contractual Services

    $2,000.00

 $5,000.00

$7,000.00

 

Contingency

 

 

 

100.9910.000

Contingency                

  $170,008.00

 $(5,000.00)

$165,008.00

 

           Totals

    $2,000.00

  $5,000.00

       $7,000.00

                                   

This budget amendment is justified as follows:

To transfer funds from contingency to contract with a veterinarian for the Animal Shelter.

 

This will result in a net increase of $.00 in the expenditures and other financial use to the County’s annual budget. 

 

            County Manager Bryan Steen requested the Board authorize him to be able to contract

 

as may be needed for foreseeable and unanticipated veterinary services for animals in the care

 

of the Stokes County Animal Shelter.  Manager Steen noted the need for such services may

 

come with little or no warning and authorization would allow the flexibility to engage a

 

veterinarian that is available at that time.

 

Juvenile Crime Prevention Council – Proposed Resolution

 

            DSS Director Jan Spencer submitted the following concerns regarding Juvenile

 

Crime Prevention Council (JCPC) funding:

 

February 1, 2008

o   The review process may delay further funding and could possibly terminate funding

o   JCPC in Stokes County is very active and plays a significant role in helping many youth succeed in life without the necessity of juvenile court interventions or commitments to youth development centers

o   Prevention efforts have proven to be a smart way to address juvenile crime and delinquency

 

DSS Director Spencer requested endorsement of the following proposed Resolution:

RESOLUTION IN SUPPORT OF CONTINUATION OF JUVENILE CRIME PREVENTION COUNCIL FUNDING

WHEREAS, Juvenile Crime Prevention Council (JCPC) funding has been removed from the continuation budget and is now subject to continuation review; and

WHEREAS, the non-recurring status of JCPC funding and subsequent continuation review will delay the annual appropriation and may result in the loss of qualified professionals to provide diversion and dispositional alternatives at the local level; and

WHEREAS, since 1977, the State of North Carolina and county governments have been partners in providing effective and necessary community based juvenile delinquency prevention and intervention services; and

WHEREAS, the JCPC funding programs of Stokes County leverage $32,685 in local support to augment funds provided by the state to provide these important services; and

WHEREAS, the JCPC funded programs of Stokes County are supported by the efforts of 40 volunteers yearly; and

WHEREAS, in accordance with legislative mandates, the Stokes County JCPC is comprised of representatives of juvenile court, mental health, social services, schools, law enforcement, district judges, faith community, county manager, nonprofit sector and other concerned citizens; and

WHEREAS, the Stokes County JCPC diligently carries out its charge of assessing community needs, planning for those needs to be met, recommending programs for funding to meet the needs and evaluating the performance of those programs; and

WHEREAS, the loss of JCPC program services in Stokes County will result in 219 juveniles and their families being without intervention and prevention services such as temporary shelter, restitution and community service, interpersonal skills, substance abuse and home based family counseling services; and

WHEREAS, a lack of sanction programs and dispositional alternatives in Stokes County will result in a potential cost of an additional $12,204 for juvenile detention intermittent confinement;

NOW, THEREFORE, BE IT RESOLVED, that the Stokes County Board of Commissioners strongly endorses full reinstatement of funding for Juvenile Crime Prevention Council programs to the continuation budget and the allocation of additional funds to support legislative mandates to protect the community and provide a juvenile justice continuum at the local level.

Adopted this 25th day of February 2008.

____________________________                                   _____________________ ________

J. Leon Inman- Chairman                                         Jimmy Walker – Vice Chairman

 

____________________________                                        _____________________________

Ron Carroll - Commissioner                                     Ernest Lankford - Commissioner     

 

____________________________                             

Stanley Smith - Commissioner

 

 

Attest:

 

________________________________

Darlene M. Bullins – Clerk to the Board

 

 

 

 

 

NCDOT – Proposed Resolution – Secondary Construction Program – F/Y 2007-08

 

            District Engineer John Rhyne –NCDOT presented the following Stokes County

 

Secondary Construction Program at the February 11th meeting: 

 

NCDOT

 

Secondary Construction Program

 

Fiscal Year 2007-08

Amount

 

 

Estimated SRCF Allocations (GS 136-44.5b)

 $   803,000.00

Estimated SRCF Allocations (GS 136-44.5c)

 $   387,000.00

Estimated Trust Fund Allocations (GS 136-44c)

 $2,019,000.00

Total RCF & Trust Fund Allocation

 $3,209,000.00

 

Rural Roads

 

 

 

 

Estimated

Priority

State

 Local 

Mile

Description

Construction

Number

Road #

 Name

Length

of Work

Funds

15

1501

 Elllis Lawson Rd

0.45

Grade, base, pavement

 $  112,500.00

16

1437

 Lum Hall Rd - ROW

0.84

Grade, base, pavement

 $  210,000.00

 

 

Mileage

1.29

sub total

 $  322,500.00

 

 

 

 

 

 

17

1920

Burton Road

0.8

Grade, base, pavement

 $  200,000.00

18

2060

Jones Farm Road

0.4

Grade, base, pavement

 $    80,000.00

19

2024

Case Collins Road

0.58

Grade, base, pavement

 $  145,000.00

20

1628

Martin Mill Rd-ROW

0.26

Grade, base, pavement

 $    65,000.00

21

1900

Talmadge Knight-ROW

0.35

Grade, base, pavement

 $    88,000.00

22

1632

Victory Hill Rd

0.4

Grade, base, pavement

 $  100,000.00

23

1698

Davis Chapel Rd

0.54

Grade, base, pavement

 $  135,000.00

24

1700

Otis Woods Rd

0.51

Grade, base, pavement

 $  153,000.00

25

1447

Gilmer Mabe Rd

0.58

Grade, base, pavement

 $  145,000.00

26

1653A

Doss Rd

1.3

Grade, base, pavement

 $  390,000.00

 

 

Mileage

5.72

sub total

 $ 501,000.00

 

 

Total Mileage

7.01

 

 

 

 

 

 

 

 

 

 

Right of Way Engineering

 

 

 $  190,000.00

 

 

Spot Stabilization-Unpaved Rds

 

 

 $  208,000.00

 

 

Stabilization-Spot Improvement

 

 

 

 

 

Road Additions/POP/Fire Depts

 

 

 $  184,500.00

 

 

Road Widening

 

 

 $  803,000.00

 

 

 

 

 

 

 

 

 

 

 Grand total

 $ 209,000.00

 

 

            NCDOT District Engineer Rhyne requested the Board’s approval of the following

 

Resolution regarding the Secondary Road Construction Program:

 

 

RESOLUTION CONCURRING WITH THE SECONDARY ROAD CONSTRUCTION

PROGRAM FOR STOKES COUNTY AS PROPOSED BY THE

NORTH CAROLINA DEPARTMENT OF TRANSPORTATION

FOR FISCAL YEAR 2007 -2008

 

WHEREAS, pursuant to the provision of N.C.G.S. 136-44.5 through 136-44.7, the North Carolina Department of Transportation/Division of Highways has completed a study of all State maintained unpaved secondary roads to determine the number of miles of unpaved State maintained roads in the State, developed a uniformly applicable formula of the allocation of secondary roads maintenance funds for use in each county, and developed criteria for improvements and maintenance of secondary roads and annual work programs for construction and maintenance of secondary roads in each county in accordance with those criteria;

 

WHEREAS, pursuant to the provision of N.C.G.S. 136-44.8 the North Carolina

Department of Transportation has posted in the Stokes County courthouse a county map showing tentative secondary road paving projects rated according to the priority of each project in accordance with the criteria and standards adopted by the Board of Transportation;

 

WHEREAS, the said map has been posted for at least two weeks prior to the public meeting and discussion of the secondary road construction program for Stokes County by the North Carolina Department of Transportation representatives with the Stokes County Commissioners;

 

WHEREAS, The North Carolina Department of Transportation has provided a notice to the public of the public meeting of the Stokes County Board of Commissioners at which the annual secondary road construction program for Stokes County is to be presented to the said board and other citizens of the county;

 

WHEREAS, the notice was published in a newspaper published in Stokes County or

having a general circulation in the county once a week for two weeks succeeding weeks prior to the meeting and advised that a county map is posted in the courthouse showing tentative secondary road paving projects rated according to the priority of each project;

 

WHEREAS, representatives of the North Carolina Department of Transportation have met with the Stokes County Board of County Commissioners at a regular meeting and have made a presentation to and discussed with the said board and other citizens present at the meeting the proposed secondary road construction program, specifically including the priority rating of each tentative secondary road paving project in the program, according to the criteria and standards adopted by the Board of Transportation;

 

 

NOW THEREFORE, BE IT RESOLVED, that the Stokes County Board of

Commissioners, based on the presentation and discussion of the secondary road construction program for Stokes County, hereby concurs with the construction program as proposed by the North Carolina Department of Transportation for fiscal year 2007-2008.

 

Adopted this, 25th day of February 2008.

 

 

____________________________                            _____________________________

J. Leon Inman- Chairman                                         Jimmy Walker – Vice Chairman

 

____________________________                           _____________________________

Ron Carroll - Commissioner                                     Ernest Lankford - Commissioner     

 

____________________________                             

Stanley Smith - Commissioner

 

 

Attest:

 

________________________________

Darlene M. Bullins – Clerk to the Board

 

             

Volunteer Reception – April 22, 2008

 

            Ms. Susan Maxey, on behalf of the Stokes County Interagency Council, requested the

 

date of Tuesday, April 22, 2008 – 5:00 pm at Hanging Rock State Park for this year’s

 

Volunteer Recognition Event.           

 

Marketing Plan for Hanging Rock Scenic Byway – Letter of Support

 

County Manager Bryan Steen presented the following correspondence for Board

 

approval in support of a Marketing Plan for Hanging Rock Scenic Byway:

 

Mr. Marc Allred

RPO Planner

Northwest Piedmont Rural Planning Organization

400 West Fourth Street, Suite 400

Winston-Salem, NC 27101

 

RE: Marketing Plan for Hanging Rock Scenic Byway

 

Dear Mr. Allred:

 

Stokes County would like to express its full support for your efforts to work with NCDOT to create a marketing plan for the Hanging Rock Scenic Byway.

 

The County Commissioners and I understand that this Byway has existed for some time, but it is unknown too much of the country.  The Byway, if properly marketed, can attract people from across the country to our area and this will have a positive impact for our tourism venues.  We understand there is a 20% match for this project, but the RPO will cover 100% of the match.  Our estimates for this project are approximately $40,000 with a match of $8,000.  The Hanging Rock Scenic Byway currently resides in parts of Stokes County, Surry County, and Town of Danbury.

 

Stokes County appreciates your efforts in this matter.

 

            Commissioner Carroll noted the following correction:

 

§  Unknown too much… to unknown to much

 

Vice Chairman Walker requested Manager Steen to investigate whether other signage

 

could be associated with the Scenic Byway to direct visitors to other parts of the county.

 

Vice Chairman Walker moved to approve the consent agenda as amended. 

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Comments – Manager and Board of Commissioners

 

            County Manager Bryan Steen presented the following animal control update:

o   State Department of Agriculture recently adopted euthanasia rules for animal shelters

o   New rules eliminated the sunset clause on the use of carbon monoxide euthanasia

o   New rules will require lethal injection for a particular group of animals

o   New rules require anyone who euthanizes animals to receive training

o   Have directed Chief Animal Control Officer Shumate to contact the state regarding lethal injection training for animal shelter employees for that particular group of animals

o   New rules contain requirements that govern the use of carbon monoxide and mandate a commercially made chamber

o   Adopted rules have been forwarded to a committee in the state legislature for review

o   Currently addressing issues at the shelter- using a different type of disinfectant

o   County staff is doing interior painting and in the process of placing a sealant on the floor – in order to complete this process, the shelter will be closed to the public on Saturday, March 1, 2008

o   County is purchasing a high temperature steam cleaning machine

o   County looking at ideas for a possible addition to the facility

o   Requesting the towns and cities within the County to place a notice on water bills to encourage citizens to spay and neuter animals and adopt an animal from the county animal shelter

o   Looking at an animal shelter policy that would require all animals adopted from the shelter to be spayed or neutered before ownership

 

 

County Manager Steen noted that Director Ann Watts – FTCC provided the following

 

update on the FTCC Feasibility Study- Stokes Center:

o   Currently working with institutional advancement division of FTCC to complete the study

o   Plans are to prepare the study in the same format which will be required by the State Community College System

o   Surveys will be conducted with high school students and the community as a way to add strength to the statistical data already obtained

o   Projected completion date – April 1, 2007 with presentation to the Board of Commissioners shortly thereafter

 

Vice Chairman Walker noted the following regarding FTCC-Stokes Center:

o   President’s FTCC Advisory Committee recently met – very positive meeting

o   Current enrollment of Stokes County citizens using FTCC facilities is over 600

o   FTCC was pleased with the proposed additional classroom (proposed reallocation of space) with the possible  need of an additional classroom in the near future

o   Committee is very positive about a campus on the Meadows location

 

Chairman Inman noted the following regarding FTCC- Stokes Center:

o   Phase I Environmental Study (Meadows location) is about 90% complete and should be completed by the first of March and be presented at the first meeting in March

 

Commissioner Smith noted the following regarding the Regional Tourism Initiative:

o   Attended the recent meeting on 02-15-08 with County Manager Steen

o   Next meeting’s agenda – completion of business plan

o   Plans are to have an individual employed very soon for the website

 

Commissioner Lankford noted that he had recently seen a representative from the Surry

 

County Animal Shelter on WXII –Channel 12 promoting adoption from their animal shelter

 

and requested Manager Steen to possibly investigate this avenue for the County.

 

            Commissioner Lankford also noted the following upcoming events:

 

o   Piedmont Triad Partnership Community Meetings regarding the WIRED Grant:  Tuesday, March 11th (2:30-4:00pm) Davidson County Community College and Wednesday, April 2nd (3:00-5:00pm) –Piedmont Triad Partnership Office-Greensboro

o   Stokes Mental Health Association – Third Annual Bass Tournament –March 1st

 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Stokes County District Committee Report

 

            Dr. Mark Johnson –Chairman of the District Committee presented the following report:

 

o   Held 4 town hall meetings at (Piney Grove Middle School, Chestnut Grove Middle School, Southeastern Middle School and Government Center (all meetings were well advertised)

o   Committee charged to inform citizens of the different options of electing officials, to seek information from Stokes County citizens regarding the election of County Commissioners and Board of Education members by a District System, and report all feedback to the Board of Commissioners

o   Committee members were selected to represent each township in the county

o   Committee members developed a questionnaire that was given at each meeting, available on the county website, and published in the Stokes News (provided Board members with a copy of the questionnaire)

o   Committee members were very diligent not to present opinions about a District System

o   Results – ratio of 7 to 1 to have a District Voting System- approximately 25 questionnaires were completed during the process

o   Approximately 50 people attended the four meetings

o   Committee members noted the following:

§  Citizens were unable to effectively evaluate a District System without having maps to review boundaries

§  Some citizens responded that their vote did not count unless “you lived in the Yadkin Township”

§  People who did attend the meetings were very passionate about a District System

§  Those attending expressed interest in having 7 commissioners – 5 by district and 2 at –large

§  Very hard to draw a conclusion because of the poor turnout

 

The Board expressed their appreciation to Chairman Johnson and the entire committee

 

for their efforts.

 

Appointment – Board Health

 

            Chairman Inman presented the following vacancies on the Board of Health:

 

§  3 year term appointment

§  1 year remaining of a 3 year term appointment (appointee recently resigned)

 

 

Commissioner Carroll noted that the general statute reads the following:

 

§  The composition of the Board of Health shall reasonably reflect the population makeup of the county

 

Commissioner Carroll noted that the Board currently has a make up of 8 white males

 

and 2 white females (no minorities) with 5 members residing in the Yadkin Township.

 

            Vice Chairman Walker nominated Buster Robertson for the one year of the unexpired

 

3 year term.

 

            Commissioner Carroll nominated the following:

 

o   Keith Lawson – 3 year term

o   Dr. Dana Dalton – one year of the unexpired 3 year term

 

Chairman Inman directed the Clerk to place the item on the March 10th action agenda.

 

Proposed Fire Service District Study Committee

 

            Chairman Inman opened the floor for discussion regarding the proposed Fire Service

 

District Study Committee.

 

            Commissioner Carroll noted the need to develop how the committee would be

 

structured and make appointments.

 

            Commissioner Carroll recommended the following:

 

o   2 members from the Board of Commissioners

o   3 members from those attending the February 18th meeting representing the Service District

o   1 member from the Fire Commission not affiliated with a fire department

o   1 member from the general public

o   7 members total

 

Commissioner Lankford agreed with Commissioner Carroll’s recommendation.

 

Vice Chairman Walker had no issue with Commissioner Carroll’s recommendation and

 

stressed the importance of keeping the process moving.

 

 

Commissioner Smith had no issue with Commissioner Carroll’s recommendation.

 

Commissioner Carroll suggested those service district fire department representatives

 

who attended the February 18th meeting be grouped into three groups and each group nominate

 

an individual from their group- (one group- Surry County Departments, one group- Double

 

Creek, Lawsonville, Francisco, Northeast Stokes, and one group-Stokes Rockingham,

 

Pinnacle, Sauratown).

 

            The Board further discussed the makeup of the committee.

 

            Vice Chairman Walker suggested the possibility of adding additional members from

 

the general public.

 

            The Board further discussed the number of members for the committee.

 

            Commissioner Lankford suggested possibly having 3 from the general public instead

 

of one making a 9-member committee.

 

            Chairman Inman requested input from the Board regarding the number of members:

 

            Vice Chairman Walker – 9

            Commissioner Smith – 7

            Commissioner Lankford – 9

            Commissioner Carroll – 7 (not going to be hung up on the size- reiterated the need to

move the process forward)

 

The Board unanimously agreed the need to keep the process moving.

 

            Commissioner Lankford noted the need for input from various individuals.

           

            Chairman Inman entertained a motion to move the item to the action agenda.

 

            Commissioner Carroll moved to transfer the item to the action agenda.  Commissioner

 

Smith seconded and the motion carried unanimously.

 

 

 

 

 

American Red Cross Grant – Defibrillator – Budget Amendment #71

 

            County Manager Bryan Steen presented the following information regarding the

 

American Red Cross Grant:

 

o   County has been working with American Red Cross to obtain an Onsite Defibrillator – no county funding

o   EMS Training Officer Brian Booe suggested the Defibrillator be placed at the DSS facility

o   American Red Cross will train employees on the use of the device –free of charge

o   County must pay for the Defibrillator and then request reimbursement from American Red Cross

 

Manager Steen requested approval to move the item to the action agenda in order to

 

proceed with implementation of the project.  Manager Steen noted Budget Amendment #71

 

would also need to be approved in order to purchase the item.

 

            The Board discussed the proposed grant.

 

            Chairman Inman entertained a motion to move the item to the action agenda.

 

            Commissioner Carroll moved to transfer the item to the action agenda.  Vice Chairman

 

Walker seconded and the motion carried unanimously.

 

Economic Development Commission – Repeal of EDC Ordinance/Proposed Resolution

 

            County Manager Bryan Steen presented the following Ordinance to Repeal the

 

Economic Development Commission in Stokes County and a proposed Resolution to Establish

 

An Economic Development Advisory Board in Stokes County for the Board’s consideration:

 

(County Attorney Edward Powell had investigate the issue and suggested both)

 

ORDINANCE TO REPEAL THE

ECONOMIC DEVELOPMENT COMMISSION

IN

STOKES COUNTY, NORTH CAROLINA

 

SECTION l.   REPEAL OF ECONOMIC DEVELOPMENT COMMISSION.

 

The Stokes County Ordinance in Ordinance Book at Page 290 passed by the Stokes County Board of Commissioners on August 21, 1989 and any amendments thereto are hereby repealed pursuant to North Carolina General Statute 158-8.

 

 

 

SECTION 2.  EFFECTIVE DATE.

 

This ordinance shall be effective from and after its approval by the Stokes County Board of Commissioners, as required by law.

 

ADOPTED this 25th day of February, 2008.

 

ATTEST:

____________________________                              ____________________________ 

J. Leon Inman- Chairman                                          Jimmy Walker – Vice Chairman

____________________________                              _____________________________

Ron Carroll - Commissioner                                       Ernest Lankford - Commissioner

___________________________                             

Stanley Smith - Commissioner

 

Attest:

________________________________

Darlene M. Bullins – Clerk to the Board

 

RESOLUTION TO ESTABLISH AN

ECONOMIC DEVELOPMENT ADVISORY BOARD

IN

STOKES COUNTY, NORTH CAROLINA

 

WHEREAS, the Stokes County Board of Commissioners desires to carry out an economic development program through encouragement of existing industries and other businesses, attraction of new industries and other businesses, encouragement of agricultural development, encouragement of new business and industrial ventures by local as well as outside capital, and other activities of a similar nature; and

 

WHEREAS, the Stokes County Board of Commissioners desires to create an Economic Development Advisory Board to help formulate projects for carrying out these economic development programs and to regularly advise the Board of Commissioners on ways to increase economic development in the County; and

 

WHEREAS, the Stokes County Economic Development Advisory Board shall consist of residents of the County who are broadly representative of the interests, backgrounds, and aspirations of the County’s population, and

 

WHEREAS, the Stokes County Economic Development Advisory Board shall consist of seven members, including the Chairman of the Board of Commissioners and six other members appointed by the Board of Commissioners, and the initial board shall have three members appointed for two year terms and three members appointed for a one year term with all members appointed thereafter to serve two year terms; and

 

WHEREAS, members of the Stokes County Economic Development Advisory Board shall serve without pay, but may be reimbursed for their expenses in accordance with the per diem rate paid to County employees; and

 

WHEREAS, the Stokes County Board of Commissioners may provide staff and other assistance to the Stokes County Economic Development Advisory Board; and

 

WHEREAS, upon appointment, the Stokes County Economic Development Advisory Board shall promptly meet and elect a Chairman, Vice Chairman and Secretary, the latter need not be a member of the Board; and

 

WHEREAS, the Stokes County Economic Development Advisory Board shall adopt rules of procedure for the conduct of its affairs; and

 

WHEREAS, all meetings of the Stokes County Economic Development Advisory Board shall be conducted in accordance with Article 33C of Chapter 143 of the North Carolina General Statutes; and

 

WHEREAS, a quorum of four members shall be necessary to conduct business, and the Stokes County Economic Development Advisory Board shall hold at least six meetings annually; and

 

NOW, THEREFORE, BE IT RESOLVED that the Stokes County Economic Development Advisory Board is hereby created in accordance with all of the foregoing provisions, and this resolution shall be effective from and after its approval by the Stokes County Board of Commissioners, as required by law.

 

ADOPTED this 25th day of February, 2008.

 

____________________________                              _____________________________

J. Leon Inman- Chairman                                          Jimmy Walker – Vice Chairman

____________________________                              _____________________________

Ron Carroll - Commissioner                                       Ernest Lankford - Commissioner

 

____________________________                             

Stanley Smith - Commissioner

 

Attest:

________________________________

Darlene M. Bullins – Clerk to the Board

 

 

            Chairman Inman opened the floor for discussion.

 

            Commissioner Lankford stated that he was pleased with the recommendation.

 

            Commissioner Carroll suggested possibly renaming the Advisory Board to Economic

 

Development Council as opposed to a Board and consider changing the make up to

 

at least seven members instead of seven members in order to allow some flexibility.

 

            Vice Chairman Walker had no comment at this time.

 

            Commissioner Smith had no issues with County Attorney Powell’s suggestion.

 

            The Board discussed the task of the Commission.

 

            Vice Chairman Walker noted the following issues:

o   By renaming the Commission, it represents a weaker strategy

o   Should be a free standing Board with authority and clearly defined task

o   The Board of Commissioners should support the Commission to bring economic development to Stokes County which we need

o   Should not be a subsidiary to the Board of Commissioners

o   Commission would operate independently from both the Commissioners and the Economic Development Director

o   There might be times when the Commission might have to confront the Board of Commissioners regarding the promotion of Economic Development in Stokes County

o   Their main job is to promote economic development in Stokes County

o   Cannot promote that kind of concept (Advisory Board/Council)– need for an Economic Development Commission

 

Commissioner Smith noted that all decisions regarding economic development

 

funding/expenditures should be the decision of the Board of Commissioners and supports the

 

Commission being an advisory board/council.

 

            Chairman Inman noted the need to bring economic development to the County in order

 

to take some of the burden off the taxpayer and reiterated the need for both (regardless of the

 

name) to work together to promote and bring economic development to Stokes County.

           

 

 

            Chairman Inman entertained a motion to move the item to the action agenda.

 

Commissioner Lankford moved to transfer the item to the action agenda.  Commissioner Smith

 

seconded the motion. 

 

            The Board had further discussion regarding the issue.

 

            Vice Chairman Walker noted each current member of the Commission should be

 

questioned whether they wished to be appointed to an advisory council before appointments

 

were made.

 

            Commissioner Carroll noted the need to review the statute before voting on the issue.

 

Vice Chairman Walker also expressed interest in reviewing the statute before voting and

 

reiterated the need to create a commission that has a clear focus - not just to bring

 

recommendations to the Board of Commissioners.

 

The motion failed (2-3) with Chairman Inman, Vice Chairman Walker, and

 

Commissioner Carroll voting against the motion.

           

Chairman Inman directed the Clerk to place the item on the March 10th action agenda.

 

Cost Estimates for Renovations and Capital Projects

 

            County Manager Bryan Steen presented the following revised office reallocation

 

of county office space:

 

Department

Current Location

Proposed Location

Fire Marshal

Lower level Gov. Center with EMS

Community Service Building

 

 

 

Economic Development

2nd Floor -Ronald Reagan Bldg

3rd Floor - Ronald Reagan Building

 

 

 

EMS

Lower level Gov. Center with FM

1st floor of Day Reporting Center

 

 

 

District Resource Center

1st Floor -Day Reporting Center

Lower level of Day Reporting Center

 

 

 

Elections

Lower level Government Center

Lower level Probation Office space and

 

 

retain some current office space

 

 

 

Environmental Health

Lower level Government Center

1st Floor -Ronald Reagan Building

Planning/Building Inspections

 

 

 

 

 

Forsyth Tech.

Lower level Government Center

Additional new classroom using

 

 

current Planning/Zoning Office

 

 

 

GIS Mapping

1st Floor-Ronald Reagan Bldg

3rd Floor - Ronald Reagan Building

 

 

 

Public Works

Lower level Government Center

3rd Floor - Ronald Reagan Building

 

 

 

Adult Probation

Lower & Upper level of Gov.

Current EMS/Fire Marshal's Offices

 

Center

and retain current offices next to

 

 

Courtroom "C"

 

 

 

Juvenile Probation

Upper level of Government Ctr

Current Public Works/Bld Maint.

 

                                            

Offices

 

District Attorney

Upper level security area of

Current upper level Adult Probation

 

  Government Center

Office and current Grand Jury Room

 

Phase I

 

 

Phase II

 

 

Phase III

 

 

 

 

 

Proposal Accomplishes the following:

 

 

            County Manager Bryan Steen presented the following available funding for completion

 

of the 3rd floor of the Administration Building which is estimated at $225,000:

 

·         $114,593 – Personnel Plan Contingency

·         $106,110 – Refund – Stokes Reynolds Memorial Hospital

·             $4,297 – Identified quarterly savings totaling $92,856

           

Chairman Inman opened the floor for discussion.

 

            Commissioner Carroll noted one reservation – keep the Fire Marshal on the 3rd floor

 

of the Administration Building if possible.

 

            Commissioner Lankford had no issues with the Manager’s recommendation.

 

            Vice Chairman Walker had no issues with the Manager’s recommendation.

 

            Commissioner Smith noted the need to return the original space taken from Day

 

Reporting if EMS ever moved to another location and the need to look at the back portion

 

of the upper floor of the building for additional space.

 

 

            County Manager Steen noted that a recent meeting with Mr. Bryan Gates (Adult

 

Probation) and Ms. Nancy Woodard (District Resource Supervisor) who both stated the

 

following:

 

o   They were in full support of relocating the District Resources staff to the lower level of the existing building with the understanding that offenders may still access the building via the main entrance

o   Public restrooms would be available to program participants

o   Lower level garage area will be available to District Resource staff

o   There are no indications that this relocation violates any CJPP fiscal policies or programs

o   Look forward to continuing the good faith partnership with Stokes County

 

Manager Steen requested to move the item to the action agenda in order to get the

 

project underway.

 

            Chairman Inman entertained a motion to move the item to the action agenda.

 

Vice Chairman Walker moved to transfer the item to the action agenda.  Commissioner

 

Lankford seconded and the motion carried unanimously.

 

Stokes Opportunity Center Proposed Expansion Project – Bid Proposals

 

            County Manager Bryan Steen presented the following information regarding bids

 

received by Support Services Supervisor Danny Stovall for the Board’s consideration regarding

 

the proposed Stokes Opportunity Center expansion project:

 

1. Peterson/Gordon Architects                     $17,500.00

    Winston Salem, North Carolina

Scope of work:

 

Exclusions from scope of work:

 

 

2. Robbins Architecture                              $19,940.00

    High Point, North Carolina

Scope of work:

 

Exclusions from scope of work:

 

Robbins Architecture                                   $22,940.00 Turnkey

High Point, North Carolina

Exclusions from scope of work:

postage, advertising or changes to the scope of work.

 

3. Warren Architecture                                $21,250.00

    Winston Salem, North Carolina

Scope of work:

 

Exclusions from scope of work:

 

4. Ramsay, Burgin, Smith Architects

    Salisbury, North Carolina

Fee 7.5% - 8.0% of total construction costs. Request for proposals asked for a total cost.

Project budget range of 250,000 – 350,000.

 

            Manager Steen noted that the bid from Ramsay, Burgin, Smith Architects was not

 

responsive to the request for proposal. (RFP requested a total cost – bid quoted a fee of

 

7.5% - 8.0% of total construction costs)

 

            Manager Steen noted that Mr. Stovall’s recommendation is to move forward with

 

contract negotiations with Peterson/Gordon Architects.

 

 

            The Board discussed the proposals received for the proposed Stokes Opportunity

 

Center expansion project.

 

            Chairman Inman entertained a motion to move the item to the action agenda.

 

Commissioner Smith moved to transfer the item to the action agenda.  Vice Chairman

 

Walker seconded and the motion carried unanimously.

 

Revisions of Job Classifications/proposed Policy – Use of Truck #310

 

            County Manager Bryan Steen presented the revised job classifications for the

 

Assistant Fire Marshal and Fire Inspector positions and also a proposed policy for the use of

 

Truck #310. 

 

            Manager Steen noted the following:

 

o   Both positions will have Fire Suppression Specialists added to the job title

o   Both positions will provide manpower and equipment support to local responders as authorized (generally 8:30 am to 5:00 pm)

o   Both positions will not attend monthly Fire Association Meetings

o   Revisions made will help to reduce comp. time and have the truck available during the normal workday

Manager Steen reviewed the following proposed policy for the use of Truck #310:

 

Policy/Use of Stokes County Fire Services Personnel and

Truck 310

 

Normal Work Schedule for Staffed Operation:

Monday – Friday from 8:30am to 5 pm with allowance for flex time to meet the non-emergency needs of fire departments (Walnut Cove/ King/ Rural Hall/Service District) on Saturdays of non-holiday weekends provided that staff receives comp-time before working outside normal duty hours that is equal to the time required for the desired service

 

Supervisor:

Stokes County Fire Marshal

 

Fire Services Staff:

Assistant Fire Marshal and Fire Inspector

 

Scope of Duties:

Assist Vol. Fire Departments (Walnut Cove/ King/ Service District) with fire suppression activities and emergency response to motor vehicle accidents, conduct pump testing of department trucks or testing of other fire apparatus desired by the individual department, conduct fire safety classes for school students or civic organizations in Stokes County and conduct fire safety inspections as time allows

 

Also assist Stokes Emergency Management /EMS/ Sheriffs Department when requested by a shift supervisor or higher from that department

 

Method of Call Assignment:

Personnel will only respond to calls assigned by Stokes County Communications 

 

Fire Services Personnel will check in and out of service at all times with Stokes County Communications similar to the process used for personnel in EMS and Sheriff Dept.

 

Emergency Comp Time:

If Fire Services Staff has been assigned to an emergency call and has to work past the end of normal duty hours, they will be given comp time according to county policy and Fair Labor Standards Act

 

After Hours Vehicle Station Assignment:

Parking Lot of Stokes County Government Center or residence of Fire Marshal/Deputy Fire Marshal

 

After Hours use of Truck 310:

Truck 310 will be available to assist upon request of Walnut Cove/King/Rural Hall/Service District Fire Chief, or Emergency Management/EMS/Sheriffs Dept shift supervisor or higher.  Response will be made by the Fire Marshal or Deputy Fire Marshal

            Manager Steen noted that if the truck is needed after hours or weekends, the Fire

 

Marshal or Deputy Fire Marshal would be able to assist fire departments during those times.

 

            Chairman Inman opened the floor for discussion.

 

            Commissioner Carroll had no concerns.

 

            Commissioner Lankford noted it was heading in the right direction, but would still

 

like to see an assessment on Truck #310.

 

            Vice Chairman Walker stressed the importance of everyone knowing when Truck #310

 

would be dispatched.

 

            Commissioner Smith noted the need for the individuals operating Truck #310 to be

 

able to respond during the daytime hours which had previously been indicated during the

 

budget sessions.

 

            Chairman Inman entertained a motion to move the item to the action agenda.

 

            Commissioner Carroll moved to transfer the item to the action agenda.  Vice Chairman

 

Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Financial Advisor – BB&T Capital Markets/DEC Associates, INC

 

            Chairman Inman entertained a motion regarding the proposals submitted by BB&T

 

Capital Markets and DEC Associates, Inc for financial advisor services. (Presentations were

 

made at the February 11th meeting by both parties)

 

            Commissioner Lankford moved to enter into negotiations with DEC Associates, Inc.

 

for a financial advisor.  Vice Chairman Walker seconded and the motion carried unanimously.

 

Artist’s Way Creation Bakery/Café – Proposed Lease

 

            County Manager Bryan Steen noted the following revision to the proposed lease for

 

Artist’s Way Creation Bakery/Café, which was submitted at the February 11th meeting:

(Ms. Rodell has agreed to the revision)

 

Complete Upper Level of the former Department of Social Services Building and 4 specified rooms on the lower level (remaining space on the lower level of said building for use as needed by Landlord) located at 508 Main Street in the Town of Danbury.

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to approve the proposed lease with Artist’s Way

 

Creation Bakery/Café to be effective March 1, 2008.  Commissioner Smith seconded and the

 

motion carried unanimously.

 

 

 

Appointments

Planning Board – Yadkin Township

 

            Chairman Inman presented the following nominations for appointment to the

 

Planning Board – Yadkin Township: 

 

·         Scott Barr

·         Michael Hartley

·         Larry Snyder

           

Vice Chairman Walker noted that Mr. Hartley had stated that he resigned from

 

the Library Board in order to free up his time if the opportunity for a Board of his interest

 

became available.  Mr. Hartley also stated he was very interested in being on the Planning

 

Board.

 

Chairman Inman entertained a motion.

 

            Vice Chairman Walker moved to appoint Michael Hartley to the Planning Board –

 

Yadkin Township.  Commissioner Carroll seconded and the motion failed 2-3 with Chairman

 

Inman, Commissioner Lankford, and Commissioner Smith voting against the motion.

 

 

            Commissioner Smith nominated Reba Elliott to serve on the Planning Board-Yadkin

 

Township.

 

            Commissioner Lankford moved to appoint Larry Snyder to the Planning Board –

 

Yadkin Township.   Vice Chairman Walker seconded and the motion carried (3-2) with

 

Commissioner Smith and Commissioner Carroll voting against the motion.

 

 

Appointments

Town of Walnut – ETJ /Board of Adjustments

 

            Chairman Inman presented the following individuals who were nominated at the

 

February 11th meeting:

 

o   C. Arzell Montgomery – Regular member

o   James T. Fulton – Alternate member

 

Chairman Inman entertained a motion.

 

Commissioner Carroll moved to appoint the following:

 

o   C. Arzell Montgomery – Regular member

o   James T. Fulton – Alternate member

 

Commissioner Lankford seconded and the motion carried unanimously.

 

West Stokes High School – Invitation to Host April 28, 2008 Meeting

 

            Chairman Inman presented the following request which was presented at the

 

February 11th meeting:

 

o   Hold the April 28th meeting at West Stokes High School

 

Chairman Inman entertained a motion.

 

Commissioner Lankford moved to hold the April 28th meeting at West Stokes High

 

School.  Vice Chairman Walker seconded and the motion carried (4-1) with Commissioner

 

Smith voting against the motion.

 

 

Proposed Fire Service District Study Committee

 

            Chairman Inman presented the following two options, which were discussed at tonight’s

 

meeting for consideration:

 

o   2 members from the Board of Commissioners

o   3 members from those attending the February 18th meeting representing the Service District

o   1 member from the Fire Commission not affiliated with a fire department

o   1 member from the general public

o   7 members total

 

or

 

 

 

o   2 members from the Board of Commissioners

o   3 members from those attending the February 18th meeting representing the Service District

o   1 member from the Fire Commission not affiliated with a fire department

o   3 members from the general public

o   9 members total

 

Chairman Inman entertained a motion.

 

Commissioner Lankford moved to adopt the following guidelines for selection of

 

members for the Fire Service District Study Committee:

 

o   2 members from the Board of Commissioners

o   3 members from those attending the February 18th meeting representing the Service District

o   1 member from the Fire Commission not affiliated with a fire department

o   3 members from the general public

o   9 members total

 

Vice Chairman Walker seconded and the motion carried (3-2) with Commissioner

 

Carroll and Commissioner Smith voting against the motion.

 

            The Board further discussed the selection of nominees who will be representing the

 

Fire Service District.

 

            Commissioner Carroll suggested the following:

 

o   Nominees for representation from the Fire Service District must have attended the February 18th meeting

o   One nomination from- Surry County Departments (Pilot Knob Fire Department, Pilot Mtn. Rescue & EMS and Westfield Fire & First Response)

o   One nomination from - Double Creek, Lawsonville, Francisco, Northeast Stokes

o   One nomination from-Stokes Rockingham, Pinnacle, Sauratown.

o   Board of Commissioners has the final decision

 

Chairman Inman entertained a motion regarding the selection of members representing

 

the Fire Service District.

 

Commissioner Carroll moved to approve the following guidelines for nominations from

 

the Fire Service District:

 

o   Nominees for representation from the Fire Service District must have attended the February 18th meeting

o   One nomination from- Surry County Departments (Pilot Knob Fire Department, Pilot Mtn Rescue & EMS and Westfield Fire & First Response)

o   One nomination from - Double Creek, Lawsonville, Francisco, Northeast Stokes

o   One nomination from-Stokes Rockingham, Pinnacle, Sauratown.

o   Board of Commissioners has the final decision

 

Vice Chairman Walker seconded and the motion carried (3-2) with Commissioner

 

Lankford and Commissioner Smith voting against the motion.

 

American Red Cross – Defibrillator – Budget Amendment #71

 

            Chairman Inman entertained a motion regarding the American Red Cross Defibrillator

 

Grant and Budget Amendment #71.

           

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Governing Body

 

 

 

100.4110.511

Equipment Non-Capitalized

$1,672.00

$1,928.00

$3.600.00

 

           Totals

$1,672.00

  $1,928.00

       $3,600.00

           

                       

This budget amendment is justified as follows:

To appropriate funds from the American Red Cross to purchase a defibrillator

 

This will result in a net increase of $1,928.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3839.000

Miscellaneous Revenue

$8,000.00

$1,928.00

$9,928.00

 

Totals

$8,000.00

$1,928.00

$9,928.00

 

            Commissioner Lankford moved to approve the American Red Cross Defibrillator Grant

 

and Budget Amendment #71.  Vice Chairman Walker seconded and the motion carried

 

unanimously.

 

 

 

County Facilities – Proposed Renovations and Capital Projects

 

            Chairman Inman entertained a motion regarding the revised reallocation of County

 

Office Space submitted by County Manager Steen.

 

            Commissioner Lankford moved to approve County Manager Steen’s revised

 

reallocation of County Office Space and available county funding recommendation.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

Stokes Opportunity Center Proposed Expansion Project– Bid Proposals

 

            Chairman Inman entertained a motion regarding the bid proposals submitted by

 

County Manager Steen for the Stokes County Opportunity Expansion Project.

 

            Commissioner Smith moved to approve Peterson/Gordon Architects – Winston Salem

 

in the amount of $17,500.00 for architect services for the proposed Stokes Opportunity Center

 

Expansion Project as recommended by the Mr. Stovall.  Vice Chairman Walker seconded and

 

the motion carried unanimously.

 

Revisions of Job Classifications/Proposed Policy –Truck #310

 

            Chairman Inman entertained a motion regarding the revisions of Job Classifications

 

of Assistant Fire Marshal and Fire Inspector and proposed policy of Truck #310.

 

            Commissioner Carroll moved to approve the revisions of Job Classifications of

 

Assistant Fire Marshal and Fire Inspector and the proposed policy of Truck #310 as

 

recommended by the County Manager.  Vice Chairman Walker seconded and the motion

 

carried unanimously.

 

 

 

 

 

 

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To prevent the disclosure of information that is privileged or confidential pursuant to the law of this state or of the United States, or is not considered a public record within the meaning of Chapter 132 of the General Statutes pursuant to

GS143-318.11(a)(1).

 

Vice Chairman Walker moved to enter into closed session for the following:

 

·         To prevent the disclosure of information that is privileged or confidential pursuant to the law of this state or of the United States, or is not considered a public record within the meaning of Chapter 132 of the General Statutes  pursuant to

GS143-318.11(a)(1).

 

Commissioner Smith seconded and the motion carried unanimously.

 

            The Board returned to open session of the February 25th meeting.

 

            Chairman Inman presented the possibility of allowing Commissioner Smith to represent

 

the Board on the Juvenile Crime Prevention Council instead of himself due to

 

scheduling conflicts.

 

Chairman Inman directed the Clerk to place the item on the March 10th action agenda.

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Commissioner Smith moved to adjourn the meeting.   Commissioner Lankford

 

seconded and the motion carried unanimously.

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman