) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) FEBRUARY 11, 2008
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’
Chambers of the Ronald Wilson Reagan
Memorial Building (Administrative Building) located in Danbury, North
Carolina on
Monday, February 11, 2008 at 1:30 pm with the following members present:
Chairman
J. Leon Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Interim
Health Director Jenny Braswell
Captain Mike Marshall
Public
Works Director Mark Delehant
Support Services
Supervisor Danny Stovall
Tax Administrator
Jake Oakley
Chairman J. Leon Inman called the meeting to
order.
Chairman Inman delivered the invocation.
Chairman Inman opened
the meeting by inviting the citizens in attendance to
join the Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the February 11, 2008
agenda.
County Manager Bryan
Steen requested to add a closed session for a personnel issue.
Vice Chairman Walker
requested to transfer Budget Amendment #58 and #61 to the
discussion agenda.
The Board unanimously
agreed to both requests.
Commissioner Lankford
moved to approve the February 11th agenda as amended.
Vice Chairman Walker seconded and the motion carried unanimously.
PUBLIC HEARING
NCDOT - Stokes
County Secondary Construction Program – F/Y 2007-08
Chairman Inman opened the Public Hearing
regarding the Stokes County Secondary
Construction Program – Fiscal Year 2007-08.
The following spoke during the Public Hearing:
PO Box 873
Walnut Cove, NC 27052
Re: East Walnut Cove Park – Burton
Road
Mr. Dalton presented the Board with
statistical information pertaining to the activities
(family reunions, family gatherings,
community/church gatherings, baseball/softball games, kids’ recreation, etc.) which involve all races and ages of people at East Walnut
Cove Community Park. Mr. Dalton noted
that the overall number of people attending the park on an annual basis is more
than most secondary roads are traveled during the year which would definitely
increase if the road was paved. Mr.
Dalton expressed the importance of the road being paved with the possibility of
future car shows if the road was paved.
Chairman Inman closed
the Public Hearing.
PUBLIC COMMENTS
The following spoke during public comments:
Mr. Gary Alley
1069 Pack Road
Walnut Cove, NC 27052
RE: Meeting with Forsyth
County
Mr. Alley informed the Board that he and others were meeting with the
Forsyth County Board of Commissioners and wished to confirm with the Board that
Forsyth County had not had any recent correspondence or negotiations with
Stokes County.
Chairman Inman informed Mr. Alley that there would be comments later in
the meeting in reference to his question.
Mrs. Arthur
Jessup
2732 Brown Mountain Road
Pilot Mountain, NC 27041
Re: Dogs
Ms. Jessup expressed concerns with a dog lot (adjoining their property)
located on Brown Mountain Road which currently has approximately 21 dogs with
at times as many as 30.
Ms. Jessup stated the following issues related to the dog lot: barking all hours of the night, odor,
insects, and unable to have outdoor activities.
Ms. Jessup presented the Board with a petition with 16 signatures from
the neighborhood regarding the nuisance of Mr. Bill McGee’s dog lot.
Ms. Jessup requested any assistance from the County regarding their
issue.
CONSENT AGENDA
Chairman Inman entertained a motion to approve
or amend the following items on the
consent agenda:
Minutes
Sheriff’s
Department – Budget Amendment #47
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #47.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
District Resource Center |
|
|
|
|
100.4310.260 |
Departmental Supplies |
$25,093.00 |
$230.00 |
$25,323.00 |
|
|
Totals |
$25,093.00 |
$230.00 |
$25,323.00 |
This budget amendment is justified as follows:
Purchase of respirator and two cartridges
This will result in a net increase $230.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3431.415 |
Judgments |
$5,426.00 |
$230.00 |
$5,656.00 |
|
|
Totals |
$5,426.00 |
$230.00 |
$5,656.00 |
Budget Amendment #47 was discussed at the January 28th meeting. Additional
information was requested and received from Sheriff Mike Joyce which justified the
budget amendment.
Sheriff’s
Department – Budget Amendment #48
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #48.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.260 |
Departmental Supplies |
$25,093.00 |
$30.00 |
$25,123.00 |
|
|
Totals |
$25,093.00 |
$30.00 |
$25,123.00 |
This budget amendment is justified as follows:
Doctor’s visit for employee to wear respirator mask
This will result in a net increase of $30.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3431.415 |
Judgments |
$5,426.00 |
$30.00 |
$5,456.00 |
|
|
Totals |
$5,426.00 |
$30.00 |
$5,456.00 |
Budget Amendment #48 was discussed at the January 28th meeting. Additional
information was requested and received from Sheriff Mike Joyce which justified the budget
amendment.
GIS/Mapping –
Budget Amendment #54
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #54.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
E911 Fund |
|
|
|
|
200.4325.180 |
Professional Services |
$35,500.00 |
$8,383.00 |
$43,883.00 |
|
|
Totals |
$35,500.00 |
$8,383.00 |
$43,883.00 |
This budget amendment is justified as follows:
To appropriate state grant for
Aerial Photography Project.
This will result in a net increase of $8,383.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
E911 Fund |
|
|
|
|
200.3301.000 |
State Grant |
$.00 |
$8,383.00 |
$8,383.00 |
|
|
Totals |
$.00 |
$8,383.00 |
$8,383.00 |
Emergency
Communications – Budget Amendment #55
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #55.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.4325.000 |
General Fund Salaries
and Wages |
$356,204.00 |
$10,306.00 |
$366,510.00 |
|
100.4325.090 |
Social
Security |
$24,435.00 |
$639.00 |
$25,074.00 |
|
100.4325.091 |
Medicare
Tax |
$5,714.00 |
$150.00 |
$5,864.00 |
|
100.4325.100 |
Retirement |
$18,100.00 |
$509.00 |
$18,609.00 |
|
100.4325.101 |
401(k) |
$3,551.00 |
$104.00 |
$3,655.00 |
|
100.4325.110 |
Group
Health Insurance |
$42,414.00 |
$1,473.00 |
$43,887.00 |
|
100.4325.111 |
Dental
Insurance |
$3,163.00 |
$110.00 |
$3,273.00 |
|
100.4325.510 |
Equipment |
$5,605.00 |
$495.00 |
$6,100.00 |
|
|
|
$459,186.00 |
$13,786.00 |
$472,972.00 |
|
|
Capital Reserve Fund |
|
|
|
|
201.9810.000 |
Transfer
to General Fund |
$12,605.00 |
$(5,605.00) |
$7,000.00 |
|
201.4325.002 |
Emergency
Communications |
$1,895.00 |
$5,605.00 |
$7,500.00 |
|
|
Total Capital Reserve Fund |
$14,500.00 |
- |
$14,500.00 |
|
|
|
|
|
|
Totals $473,686.00 $13,786.00 $487,472.00
This budget amendment is justified as follows:
To appropriate funds from 2008 EMS Toolkit grant for
EMD software, training and personnel. The software and training had been
budgeted in General Fund and E911 Fund. Therefore, this is to budget the personnel and
to appropriate the grants funds in the place of other revenue sources.
This will result in a net increase of $13,786.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
General Fund |
|
|
|
|
100.3301.265 |
State Office of EMS |
$ -- |
$19,391.00 |
$19,391.00 |
|
100.3982.960 |
Transfer from Cap. Reserve |
$12,605.00 |
$(5,605.00) |
$7,000.00 |
|
|
Total General Fund |
$12,605.00 |
$13,786.00 |
$26,391.00 |
|
|
E911 Fund |
|
|
|
|
200.3301.000 |
Grants |
$.00 |
$23,800.00 |
$23,800.00 |
|
200.3301.000 |
Fund Balance |
$31,497.00 |
$(23,800.00) |
$7,697.00 |
|
|
Total E911 Fund |
$31,497.00 |
$-- |
$31,497.00 |
Totals $44,102.00 $13,786.00 $57,888.00
Vehicle Maintenance
- Budget Amendment #56
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #56.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Vehicle Maintenance |
|
|
|
|
100.4210.350 |
M&R - Equipment |
$2,800.00 |
$42,427.00 |
$45,227.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$212,435.00 |
$(42,427.00) |
$170,008.00 |
|
|
Totals |
$215,235.00 |
$.00 |
$215,235.00 |
This budget amendment is justified as follows:
To transfer funds from
Contingency for repairs to the fuel tanks per NCDENR requirements.
This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.
Senior Services
and Social Services – Budget Amendment #57
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #57.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Senior Services |
|
|
|
|
100.5860.441 |
Misc. Contractual-EDTAP |
$48,213.00 |
$29,419.00 |
$77,632.00 |
|
|
Social Services |
|
|
|
|
100.5310.316 |
NCDOT Work First |
$6,507.00 |
$6,507.00 |
$13,014.00 |
|
|
Special Appropriation |
|
|
|
|
100.4520.490 |
YVEDDI |
$63,106.00 |
$27,297.00 |
$90,403.00 |
|
|
Totals |
$ 117,826.00 |
$63,223.00 |
$181,049.00 |
This budget amendment is justified as follows:
To appropriate additional funding from Rural
Operating Assistance Program for transportation and appropriate EDTAP Client
Donations for Senior Services transportation
This will result in a net increase of $63,223.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.263 |
EDTAP |
$89,315.00 |
$56,066.00 |
$145,381.00 |
|
100.3301.367 |
NCDOT Work First |
$6,507.00 |
$6,507.00 |
$13,014.00 |
|
100.3586.454 |
EDTAP Client Donations |
|
$650.00 |
$650.00 |
|
|
Totals |
$95,822.00 |
$63,223.00 |
$159,045.00 |
Finance – Budget
Amendment #58
Budget Amendment #58 transferred to the discussion agenda.
Finance -Budget
Amendment #59
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #59.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Finance |
|
|
|
|
|
Documentation below |
$2,647,729.00 |
$(151,756.00) |
$2,495,973.00 |
|
|
Totals |
$2,647,729.00 |
$(151,756.00) |
$2,495,973.00 |
This budget amendment is justified as follows:
To transfer funds to contingency from the December
quarterly review with a savings of $92,856
This will result in a net decrease of $58,900.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will change.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.416 |
HAVA Grant |
$60,000.00 |
$(60,000.00) |
$.00 |
|
100.3438.001 |
Animal Control Rabies Fees |
$2,200.00 |
$1,110.00 |
$3,300.00 |
|
|
Totals |
$62,200.00 |
$(58,900.00) |
$3,300.00 |
|
|
|
|
Increase |
Revised |
|
|
|
|
Budget |
(Decrease) |
Budget |
|
|
General
Fund |
|
|
|
|
|
|
|
|
|
|
|
|
|
Elections |
|
|
|
|
|
|
Printing |
100.4170.340 |
$
22,834.00 |
$
(7,099.00) |
$
15,735.00 |
|
|
Maint.
& Repairs Equipment |
100.4170.350 |
$
26,230.00 |
$ (25,400.00) |
$
830.00 |
|
|
Advertising |
100.4170.370 |
$
960.00 |
$
(160.00) |
$
800.00 |
|
|
Precinct
Officials |
100.4170.390 |
$
36,738.00 |
$
(9,700.00) |
$
27,038.00 |
|
|
Rental
of Equipment |
100.4170.430 |
$
2,595.00 |
$
(765.00) |
$
1,830.00 |
|
|
Dues
& Subscriptions |
100.4170.490 |
$
160.00 |
$
165.00 |
$
325.00 |
|
|
Equipment
Non Capitalized |
100.4170.511 |
$
60,000.00 |
$ (60,000.00) |
$ - |
|
|
|
|
$
149,517.00 |
$(102,959.00) |
$
46,558.00 |
|
|
|
|
|
|
|
|
|
State
referendum was not held and the equipment to be purchase with HAVA will not
occur this fiscal year. |
|||||
|
|
|
|
|
|
|
|
Public
Buildings |
|
|
|
|
|
|
Salaries
& Wages |
100.4190.000 |
$
280,261.00 |
$ (20,000.00) |
$
260,261.00 |
|
|
|
|
|
|
|
|
|
Salaries
savings due to vacancy. Transferred to
Solid Waste for repairs to trucks. |
|
|
|||
|
|
|
|
|
|
|
|
Information
Systems |
|
|
|
|
|
|
Salaries
& Wages |
100.4210.000 |
$
132,536.00 |
$
(7,000.00) |
$
125,536.00 |
|
|
Professional
Services |
100.4210.180 |
$
3,000.00 |
$
(1,500.00) |
$
1,500.00 |
|
|
Training |
100.4210.311 |
$
9,700.00 |
$
(7,000.00) |
$
2,700.00 |
|
|
Equipment |
100.4210.510 |
$
170,365.00 |
$
(5,000.00) |
$
165,365.00 |
|
|
Equipment
Non Capitalized |
100.4210.511 |
$
2,500.00 |
$
(397.00) |
$
2,103.00 |
|
|
|
|
$
318,101.00 |
$ (20,897.00) |
$
297,204.00 |
|
|
|
|
|
|
|
|
|
Emergency
Medical Services |
|
|
|
|
|
|
Salaries
& Wages |
100.4370.000 |
$1,105,965.00 |
$ (10,000.00) |
$1,095,965.00 |
|
|
Salaries
& Wages-Part Time |
100.4370.020 |
$
140,000.00 |
$
10,000.00 |
$
150,000.00 |
|
|
Social
Security |
100.4370.090 |
$
87,661.00 |
$
(7,000.00) |
$
80,661.00 |
|
|
Medicare
Tax |
100.4370.091 |
$
20,501.00 |
$
(1,000.00) |
$
19,501.00 |
|
|
Retirement |
100.4370.100 |
$
62,803.00 |
$
(2,500.00) |
$
60,303.00 |
|
|
401K |
100.4370.101 |
$
11,039.00 |
$
(3,500.00) |
$
7,539.00 |
|
|
Group
Insurance |
100.4370.110 |
$
123,707.00 |
$ (10,000.00) |
$
113,707.00 |
|
|
Dental
Insurance |
100.4370.111 |
$
9,224.00 |
$
(1,000.00) |
$
8,224.00 |
|
|
Medical
Supplies |
100.4370.230 |
$
93,000.00 |
$
15,000.00 |
$ 108,000.00
|
|
|
Utilities |
100.4370.330 |
$
16,000.00 |
$
10,000.00 |
$
26,000.00 |
|
|
|
|
$1,669,900.00
|
$ - |
$1,669,900.00
|
|
|
|
|
|
|
|
|
|
Animal
Control |
|
|
|
|
|
|
Postage |
100.4380.321 |
$
3,500.00 |
$
800.00 |
$
4,300.00 |
|
|
Maint
& Repairs Equipment |
100.4380.350 |
$
500.00 |
$
300.00 |
$
800.00 |
|
|
|
|
$
4,000.00 |
$
1,100.00 |
$
5,100.00 |
|
|
|
|
|
|
|
|
|
Increase
cost of postage for dog tags and repairs to the radio. Appropriate rabies fees revenue for these |
|||||
|
expenditures |
|
|
|
|
|
|
|
|
|
|
|
|
|
Solid
Waste |
|
|
|
|
|
|
Maint.
& Repairs Equipment |
100.4720.350 |
$
50,000.00 |
$
20,000.00 |
$
70,000.00 |
|
|
|
|
|
|
|
|
|
Repairs
to trucks. Transferred from Public
Buildings' budget. |
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cooperative
Extension |
|
|
|
|
|
|
Misc.
Contractual Services |
100.4950.440 |
$
175,500.00 |
$ (30,000.00) |
$
145,500.00 |
|
|
Maint.
& Repairs Auto |
100.4950.351 |
$
450.00 |
$
1,000.00 |
$
1,450.00 |
|
|
|
|
$
175,950.00 |
$ (29,000.00) |
$
146,950.00 |
|
|
|
|
|
|
|
|
|
Extension
director salary and repairs to van. |
|
|
|
|
|
|
|
|
$2,647,729.00 |
$(151,756.00) |
$2,495,973.00 |
|
Social Services –
Budget Amendment #60
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #60.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social Services |
|
|
|
|
100.5480.000 |
Crisis Intervention |
$52,159.00 |
$6,695.00 |
$58,854.00 |
|
|
Totals |
$52,159.00 |
$6,695.00 |
$58,854.00 |
This budget amendment is justified as follows:
Social Services received an additional funding
authorization for Crisis- 100% federal dollars.
This will result in a net increase of $6,695.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.202 |
SS County Federal |
$52,159.00 |
$6,695.00 |
$58,854.00 |
|
|
Totals |
$52,159.00 |
$6,695.00 |
$58,854.00 |
Animal Control –
Budget Amendment #61
Budget Amendment #61 transferred to the discussion agenda.
Sheriff’s
Department – Budget Amendment #67
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #67.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4320.511 |
Non-Capital Equipment |
$17,228.00 |
$7,000.00 |
$24,228.00 |
|
|
Totals |
$17,228.00 |
$7,000.00 |
$24,228.00 |
This budget amendment is justified as follows:
Purchase a computer program to be used for first
appearance hearing for inmates.
This will result in a net increase of $7,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.441 |
Federal Fines/Forfeitures |
$11,863.00 |
$7,000.00 |
$18,863.00 |
|
|
Totals |
$11,863.00 |
$7,000.00 |
$18,863.00 |
Liquidation
of EMS Charges
Emergency Services
Director Monty Stevens requested the Board of County
Commissioners liquate the following charges of individuals who were
incarcerated in the
Stokes County Jail at the time of service. (Information verified by
Jail Sergeant Jeff Whitaker)
|
Call Number |
Date
of Call |
Total
Charges |
|
0707102 |
12/8/2007 |
$
356.00 |
|
0704928 |
8/27/2007 |
$
356.00 |
|
0702990 |
5/19/2007 |
$
667.00 |
|
|
Total |
$1,379.00 |
Proposed
Allocation of Additional HCCBG Funding and Budget Amendment #66
Senior Services Program Director Lynn Martens
presented the following additional
HCCBG funding:
Director Martens noted the Stokes Aging
Planning Committee recommended the
following distribution of funding:
Senior Services –
Budget Amendment #66
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #66.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Senior Services |
|
|
|
|
100.5860.440 |
Misc. Contractual Services |
$73,000.00 |
$3,903.00 |
$76,903.00 |
|
|
Totals |
$73,000.00 |
$3,903.00 |
$76,903.00 |
This budget amendment is justified as follows:
To appropriate additional funding
from the Home & Community Block Grant for transportation.
This will result in a net increase of $3,903.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the above,
the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.369 |
NWPCOG-Transportation |
$83,849.00 |
$3,903.00 |
$87,752.00 |
|
|
Totals |
$83,849.00 |
$3,903.00 |
$87,752.00 |
Vice Chairman Walker requested information
regarding budget amendments that
were being submitted, his understanding was that
the County Manager had the authority to
approve budget amendments below a certain amount
(reference BA #47 & #48).
Finance Director Julia
Edwards noted these small amount budget amendments have
revenues that must be approved by the Board.
Commissioner Lankford
moved to approve the consent agenda as amended.
Vice
Chairman Walker seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Susan Medlin
– Vintage Marketing
Marketing Manager
Susan Medlin- Vintage Marketing spoke briefly with the
Board
regarding the Regional Tourism Initiative (RTI). Ms. Medlin noted the following:
·
Have worked with the RTI to identify, develop, and
name a website
·
RTI has made amazing progress over the past few
months
·
RTI very energetic group working toward a common
goal – tourism
·
Amazing concept to join with a bordering state to
promote tourism
Ms. Medlin presented the “Cascade Highlands”
website power point presentation.
Ms. Medlin noted that the RTI is developing a job description in order
to contract with an
individual who can update and monitor the website and
provide information to inquirers.
Ms. Medlin also spoke
to the Board regarding Economic Development.
Ms. Medlin
noted that Vintage Marketing can work with the County
in the following areas:
·
Support and market Economic Development
·
Work on a campaign to target particular companies
for Stokes County
·
Evaluate Stokes County to see what is best suited
for the area
·
Economic Development Commission provides the
“blueprints” and marketing builds the “house”
·
Help to create the “right” brochure for Stokes
County
·
Distribute the brochures to the right places
·
Provide strategy groups to help the County decide
what is right for Stokes County
·
Provide resources to assist the County in
inventorying the County’s assets relating to Economic Development
Ms. Medlin urged the County to remember that
marketing is one of the most valuable
tools for bringing Economic Development to the
County, but cautioned the Board that it must
be done right.
Chairman Inman
expressed the Board’s appreciation to Ms. Medlin for her informative
update.
Golder &
Associates – Update
Public Works Director
Mark Delehant presented the following Golder and Associates
feasibility study update:
·
Phase I –
Preliminary Needs Assets has been completed
·
Phase II – Ground Water Resource Evaluation has
been completed
·
Phase III – Identify Ground Water Resource Sites
which will perform hands on testing for future water resources (currently is
underway)
·
Phase III had been postponed due to the illness of
the previous Public Works Director
·
Phase III – projection date for completion – May
2008
·
Golder and Associates to present final presentation
upon the completion of Phase III
The Board discussed the need for completion of
the project in order for the County to
pursue future grants.
Director Delehant
noted that work has already begun to obtain permission from
property owners in order to proceed with Phase III.
Chairman Inman
reiterated that the final results should provide countywide water
assessment.
Water &
Sewer Authority – Update
Public Works Director
Mark Delehant presented the following Water and Sewer update:
·
Recently dealt with a water increase from Forsyth
County which mandated an increase to the current customers (Increase from $2.76
to $3.10 per one thousand gallons) with the basic rate remaining at $16.00
·
Starting to do a month by month assessment in order
to evaluate the expenditures and revenues of the water system
·
New billing system – positive comments from
customers
Director Delehant concluded that he is
conducting a study of the entire system.
Comments –
Manager and Board of Commissioners
County Manager Bryan
Steen presented the following request:
v Invitation from
Misti Holloway – West Stokes High School to
hold the April 28th
regular meeting (6:00 pm) at West Stokes
The Board discussed
having meetings at different locations within the County.
Chairman Inman
directed the County Manager to look at the requested date and place
the item on the February 25th action
agenda.
Vice Chairman Walker
requested any information pertaining to the vacancies on
the Stokes County Board of Health. Commissioner Carroll noted that he was unable
to attend
the last Health Board meeting, but that the
Interim Health Director should be able to answer
that question later in the meeting.
Chairman Inman
expressed the following comments to clarify remarks in a recent
article in the Winston-Salem Journal entitled “Solo plans for local landfill is put forth”:
First of all, North Carolina law, specifically General Statute 153A-15 provides as follows:
“153A-15 (b)
Notwithstanding the provisions of G.S. 153A-158, 160A-240.1, 130A-55, or
any other general law or local act conferring the power to acquire real
property, before any county, city or town, special district, or other unit
of local government which is located wholly or primarily outside another county
acquires any real property located in the other county by exchange, purchase or
lease, it must have the approval of the county board of commissioners of the
county where the land is located.
This has been the law of our state since 1981.
This means that the City of Winston-Salem was required to obtain the approval of the Stokes County Board of Commissioners prior to purchasing any land in Stokes County. However, the City of Winston-Salem purchased tracts of land from two different sellers for a total acreage of 119.97 acres on September 15, 2006 and recorded the two deeds in the Stokes County Register of Deeds office on September 18, 2006.
To my knowledge, this Board of Commissioners has never to this day been requested to approve any purchase of land in Stokes County by the City of Winston-Salem.
The obligation is solely on the City of Winston-Salem and the Winston-Salem/Forsyth County Utilities Commission to correct their mistakes. No mistakes have been made by Stokes County or this Board.
Chairman Inman
concluded no meetings have been held between the Stokes
County
Board of Commissioners and Forsyth County.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
NCDOT –
Stokes County Secondary Construction Program – F/Y 2007-08
District Engineer John
Rhyne –NCDOT presented the following Stokes County
Secondary Construction Program:
(also in attendance – Assistant District
Engineer Jeff Turner)
|
NCDOT |
|
|
Secondary
Construction Program |
|
|
Fiscal Year 2007-08 |
Amount |
|
|
|
|
Estimated
SRCF Allocations (GS 136-44.5b) |
$
803,000.00 |
|
Estimated
SRCF Allocations (GS 136-44.5c) |
$
387,000.00 |
|
Estimated
Trust Fund Allocations (GS 136-44c) |
$2,019,000.00 |
|
Total RCF &
Trust Fund Allocation |
$3,209,000.00 |
|
Rural Roads |
|
|
|
|
Estimated |
|
Priority |
State
|
Local
|
Mile |
Description |
Construction |
|
Number |
Road
# |
Name |
Length |
of Work |
Funds |
|
15 |
1501 |
Elllis Lawson Rd |
0.45 |
Grade,
base, pavement |
$
112,500.00 |
|
16 |
1437 |
Lum Hall Rd - ROW |
0.84 |
Grade,
base, pavement |
$
210,000.00 |
|
|
|
Mileage
|
1.29 |
sub
total |
$
322,500.00 |
|
|
|
|
|
|
|
|
17 |
1920 |
Burton
Road |
0.8 |
Grade,
base, pavement |
$
200,000.00 |
|
18 |
2060 |
Jones
Farm Road |
0.4 |
Grade,
base, pavement |
$
80,000.00 |
|
19 |
2024 |
Case
Collins Road |
0.58 |
Grade,
base, pavement |
$
145,000.00 |
|
20 |
1628 |
Martin
Mill Rd-ROW |
0.26 |
Grade,
base, pavement |
$
65,000.00 |
|
21 |
1900 |
Talmadge
Knight-ROW |
0.35 |
Grade,
base, pavement |
$
88,000.00 |
|
22 |
1632 |
Victory
Hill Rd |
0.4 |
Grade,
base, pavement |
$
100,000.00 |
|
23 |
1698 |
Davis
Chapel Rd |
0.54 |
Grade,
base, pavement |
$
135,000.00 |
|
24 |
1700 |
Otis
Woods Rd |
0.51 |
Grade,
base, pavement |
$
153,000.00 |
|
25 |
1447 |
Gilmer
Mabe Rd |
0.58 |
Grade,
base, pavement |
$
145,000.00 |
|
26 |
1653A |
Doss
Rd |
1.3 |
Grade,
base, pavement |
$
390,000.00 |
|
|
|
Mileage |
5.72 |
sub
total |
$1,501,000.00 |
|
|
|
Total
Mileage |
7.01 |
|
|
|
|
|
|
|
|
|
|
|
|
Right
of Way Engineering |
|
|
$
190,000.00 |
|
|
|
Spot
Stabilization-Unpaved Rds |
|
|
$ 208,000.00
|
|
|
|
Stabilization-Spot
Improvement |
|
|
|
|
|
|
Road
Additions/POP/Fire Depts |
|
|
$
184,500.00 |
|
|
|
Road
Widening |
|
|
$
803,000.00 |
|
|
|
|
|
|
|
|
|
|
|
|
Grand total |
$3,209,000.00 |
Mr. Rhyne noted the
following:
·
In the event a right of way is not available in any
of the above mentioned projects in the program, the next road on the priority
list, road addition, or property owners participation, whichever is appropriate
will be considered
·
Program is subject to funding, right of way and
environmental review
·
Any additional available funds that may become
available will be used for additional safety projects, property owners
participation paving, widening, bridge replacements, road additions, industrial
access projects, and fire station drives
Mr. Rhyne requested the Board’s approval for the 2007-08 Secondary Construction
Program by Resolution.
Vice Chairman Walker
requested clarification regarding the Otis Woods Road –
program indicates .51 mile and priority list
indicates .80 mile. Mr. Rhyne noted that
property
owners have requested abandonment of the end of the
road which will be submitted to the
Board at a later date.
The Board discussed
the priority system, which is scheduled to be updated in the fall of
2008 which will be in effect for the 2008-09 construction
program.
Mr. Rhyne noted that
the Burton Road which was mentioned during public comments
should be completed as long as funding is available
and there are no right of way issues.
Chairman Inman
directed the Clerk to placed the item on the February 25th action
agenda.
Financial
Advisor – Presentations
BB&T
Capital Markets - (BB&TCM)
Senior Vice President
Alison Peeler and Senior Vice President David Adams – BB&T
Capital Markets presented the following for consideration as a Financial
Advisor for Stokes
County:
·
BB&TCM – a registered broker/dealer subsidiary
of BB&T Corporation
·
11th largest US Financial Holding
Company with $130.8 billion in total assets
·
Has grown to become one of the largest “off - Wall
Street” fixed income distribution agents in the US
·
150 representatives registered to conduct business
in NC
·
BB&T headquarters is located in Winston Salem
·
BB&T has more than 35 bank branches within the
Piedmont Triad Region with one located in Stokes County (City of King)
·
Has over 1500 retail banking operations in 11
states
·
Ms. Peeler has 16 years of NC public finance
experience
·
BB&TCM is committed to governmental and higher
educational clients in North Carolina and throughout the Southeast
·
Utilizes a team approach to every engagement in
order to ensure that each client receives the highest level of service from
professionals that are experts in their respective field
·
Analytical Capabilities
§ Internal Credit
Rating Modeling
§ Comprehensive Debt
Review
§ Capital
Improvement Plans
§ Tax Impact Analysis
§ Pooled Loan
Programs
·
Distribution Infrastructure
·
Municipal Research
§ Former Moody’s
Manager (10 years)
§ Credit Rating
Strategies
·
BB&T is willing to negotiate fees and open to
other methods that would be satisfactory to the County
·
Financial Advisory fee for a transaction is stated
on a per bond basis and the Financial Advisory fee for the CIP is on an hourly
basis with a cap
·
The agreed upon fee for a transaction would be
payable only upon closing of a transaction
·
As financial advisor, BB&TCM will be available
on an ongoing basis at no charge to the County throughout the engagement
·
Wealth of in-house resources to deliver timely and
innovative solutions to our financial advisory clients
·
Direct access to market intelligence, investor
preferences and information about the board spectrum of financial products
utilized by local governments
·
In-house Municipal Research Group provides detailed
research reports which assist potential investors in making investment
decisions
·
References from numerous cities/towns and counties
·
Ms. Peeler worked with Stokes County during the
refinancing of 96 and 98 GO Bonds which saved the County approximately $350,000
The Board discussed the BB&TCM proposal
with Ms. Peeler and Mr. Adams.
Ms. Peeler and Mr. Adams expressed their appreciation
to the Board for considering
their company for a Financial Advisor.
DEC
Associates, Inc
Mr. Doug Carter and Mr. Jeremy Carter
presented the following for consideration as
Financial Advisor for Stokes County:
·
Formed in late 2004 –family owned and operated
·
Sole focus to provide independent financial advice
§ Debt Issuance
§ Investment
Management
§ Capital Planning
§ Swap Analysis
§ Economic
Development Strategies
§ Comprehensive
Financial Planning
·
Understands the County comes first
·
Advisory Services covering a broad range of
governmental needs
·
Emphasis on the financial plan
·
Will provide independent advisory services- no
broker/dealer services
·
Has achieved number one NC Advisor Status in 2005
·
Would assist in developing a financial plan and
execute it
·
Will match cost with available revenues
·
Will set roadmaps
·
Will create sound perceptions with credit rating
folk & private placement banks
·
Will keep County informed
·
Will get LGC involved early
·
Financial Planning for the now and the future
·
Developing Strategies and Raising Capital Funds
·
Extension of County Finance Staff
·
Assistance with the Credit Rating Process
·
Will work with the County as a team
·
There would be clear understanding of what is
needed, why it is needed, and why it is the best financing for the County
·
Numerous references from cities/towns and counties
·
Financial advisor for Sampson County who embarked
on a significant capital program ($150 million)
The Board discussed the DEC proposal with Mr.
Carter.
Mr. Doug Carter expressed appreciation to the
Board for their time and consideration
and reiterated that Stokes County would always
their #1 client if chosen as the Financial
Advisor.
Chairman Inman
directed the Clerk to place the item on the February 25th action
agenda.
Health
Department – Funding Reallocation and Budget Amendment #63 and #64
Environmental
Health
Interim Health
Director Jenny Braswell requested the following transfer of funds within
the Health Department’s approved budget, which
will require no additional county funds:
·
Transfer funding ($30,500) from salaries and wages
to professional services to contract with two available authorized
Environmental Health Specialists to work weekends to help reduce the backlog of
work until the vacancy is filled
·
15 hours per week/EHS for 19 weeks @ $50/hour =
$28,500
·
Mileage reimbursement for 19 weeks at County rate =
$2,000
Interim Director Braswell noted the following
reasons for a temporary solution to the
problem:
·
Backlog (8-10 weeks) of requests for septic system
permits
·
The department is unable to achieve 100% of the
State-required food, lodging, and institutional (child care centers, nursing
homes, schools, etc.) inspections
·
Vacant Environmental Health Specialist position –
lack of qualified applicants
·
Inclement weather
·
Board of Health endorsed the request at their
February 5th meeting
The Board discussed
the backlog of permits, complexity of issuing the permit, recent
issues with failing systems, contract positions,
schedule for contract positions, and the vacant
Environmental Health Specialist’s position.
Interim Director
Braswell stated that the salary seems to be the biggest hurdle in
attracting applicants for the vacant position with
several Environmental Health Specialists’
vacancies across the state.
Interim Director Braswell challenged the Board
to ride with an Environmental Health
Specialist in order to fully understand the
process.
Chairman Inman noted
the County needs to do a better job on educating the public on
what a perk test is and issuing a perk permit,
which is definitely different. Chairman
Inman
suggested possibly placing information on the county’s
website explaining the procedures for
obtaining a perk permit with a possible time frame so
that citizens would not wait till the last
minute to submit their request.
Interim Director
Braswell requested the Board place the following Budget Amendment
#63 on the action agenda due to the urgency of the situation:
Health Department
- Budget Amendment #63
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Health Department |
|
|
|
|
100.5100.180 |