STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    FEBRUARY 11, 2008

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Monday, February 11, 2008 at 1:30 pm with the following members present:

 

 

                                                Chairman J. Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

 

                                                                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                Finance Director Julia Edwards

                                                Interim Health Director Jenny Braswell

                                                Captain Mike Marshall

                                                Public Works Director Mark Delehant

Support Services Supervisor Danny Stovall

Tax Administrator Jake Oakley

 

 

Chairman J. Leon Inman called the meeting to order.

 

Chairman Inman delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the February 11, 2008

 

agenda.           

 

            County Manager Bryan Steen requested to add a closed session for a personnel issue.

 

            Vice Chairman Walker requested to transfer Budget Amendment #58 and #61 to the

 

discussion agenda.

 

            The Board unanimously agreed to both requests.

 

 

 

            Commissioner Lankford moved to approve the February 11th agenda as amended. 

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC HEARING

NCDOT - Stokes County Secondary Construction Program – F/Y 2007-08

 

            Chairman Inman opened the Public Hearing regarding the Stokes County Secondary

 

Construction Program – Fiscal Year 2007-08.

 

The following spoke during the Public Hearing:

 

Mr. James Dalton

PO Box 873

Walnut Cove, NC  27052

Re:  East Walnut Cove Park – Burton Road

 

Mr. Dalton presented the Board with statistical information pertaining to the activities

(family reunions, family gatherings, community/church gatherings, baseball/softball games, kids’ recreation, etc.) which involve all races and ages of people at East Walnut Cove Community Park.   Mr. Dalton noted that the overall number of people attending the park on an annual basis is more than most secondary roads are traveled during the year which would definitely increase if the road was paved.  Mr. Dalton expressed the importance of the road being paved with the possibility of future car shows if the road was paved.

 

            Chairman Inman closed the Public Hearing.

 

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Mr. Gary Alley

1069 Pack Road

Walnut Cove, NC  27052

RE:  Meeting with Forsyth County

 

Mr. Alley informed the Board that he and others were meeting with the Forsyth County Board of Commissioners and wished to confirm with the Board that Forsyth County had not had any recent correspondence or negotiations with Stokes County.

 

Chairman Inman informed Mr. Alley that there would be comments later in the meeting in reference to his question.

 

Mrs. Arthur Jessup

2732 Brown Mountain Road

Pilot Mountain, NC  27041

Re:  Dogs

 

Ms. Jessup expressed concerns with a dog lot (adjoining their property) located on Brown Mountain Road which currently has approximately 21 dogs with at times as many as 30. 

Ms. Jessup stated the following issues related to the dog lot:  barking all hours of the night, odor, insects, and unable to have outdoor activities.  Ms. Jessup presented the Board with a petition with 16 signatures from the neighborhood regarding the nuisance of Mr. Bill McGee’s dog lot. 

Ms. Jessup requested any assistance from the County regarding their issue.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the following items on the

 

consent agenda:

 

Minutes

 

 

Sheriff’s Department – Budget Amendment #47

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #47.  

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

         As

Number

Description

Amount

(Decrease)

      Amended

 

District Resource Center

 

 

 

100.4310.260

Departmental Supplies

$25,093.00

$230.00

$25,323.00

 

Totals

$25,093.00

$230.00

$25,323.00

 

This budget amendment is justified as follows: Purchase of respirator and two cartridges

 

This will result in a net increase $230.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3431.415

Judgments

$5,426.00

$230.00

$5,656.00

 

Totals

$5,426.00

$230.00

$5,656.00

 

            Budget Amendment #47 was discussed at the January 28th meeting.  Additional

 

information was requested and received from Sheriff Mike Joyce which justified the

 

budget amendment.

 

Sheriff’s Department – Budget Amendment #48

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #48.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.260

Departmental Supplies

$25,093.00

 $30.00

$25,123.00

 

           Totals

$25,093.00

    $30.00

     $25,123.00

                                   

This budget amendment is justified as follows:

Doctor’s visit for employee to wear respirator mask

 

This will result in a net increase of $30.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3431.415

Judgments

 $5,426.00

$30.00

$5,456.00

 

Totals

 $5,426.00

$30.00

$5,456.00

 

            Budget Amendment #48 was discussed at the January 28th meeting.  Additional

 

information was requested and received from Sheriff Mike Joyce which justified the budget

 

amendment.

 

GIS/Mapping – Budget Amendment #54

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #54.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

E911 Fund

 

 

 

200.4325.180

Professional Services

$35,500.00

$8,383.00

$43,883.00

 

           Totals

$35,500.00

  $8,383.00

     $43,883.00

                                   

This budget amendment is justified as follows:

To appropriate state grant for Aerial Photography Project.

 

This will result in a net increase of $8,383.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

 

E911 Fund

 

 

 

200.3301.000

State Grant

    $.00

$8,383.00

$8,383.00

 

Totals

    $.00

$8,383.00

$8,383.00

 

Emergency Communications – Budget Amendment #55

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #55.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.4325.000

General Fund

Salaries and Wages

$356,204.00

$10,306.00

$366,510.00

100.4325.090

Social Security

$24,435.00

     $639.00

$25,074.00

100.4325.091

Medicare Tax

$5,714.00

    $150.00

$5,864.00

100.4325.100

Retirement

$18,100.00

    $509.00

$18,609.00

100.4325.101

401(k)

$3,551.00

    $104.00

$3,655.00

100.4325.110

Group Health Insurance

$42,414.00

 $1,473.00

$43,887.00

100.4325.111

Dental Insurance

$3,163.00

   $110.00

$3,273.00

100.4325.510

Equipment

$5,605.00

   $495.00

$6,100.00

 

 

   $459,186.00

$13,786.00

$472,972.00

 

 

Capital Reserve Fund

 

 

 

201.9810.000

Transfer to General Fund

     $12,605.00

$(5,605.00)

       $7,000.00

201.4325.002

Emergency Communications

       $1,895.00

   $5,605.00

$7,500.00

 

Total Capital Reserve Fund

     $14,500.00                              

-                      

     $14,500.00

 

 

 

 

 

                                    Totals                                       $473,686.00     $13,786.00         $487,472.00

                       

This budget amendment is justified as follows:

To appropriate funds from 2008 EMS Toolkit grant for EMD software, training and personnel. The software and training had been budgeted in General Fund and E911 Fund.  Therefore, this is to budget the personnel and to appropriate the grants funds in the place of other revenue sources.

 

This will result in a net increase of $13,786.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

 

General Fund

 

 

 

100.3301.265

State Office of EMS

$ --

$19,391.00

$19,391.00

100.3982.960

Transfer from Cap. Reserve

$12,605.00

$(5,605.00)

$7,000.00

 

Total General Fund

$12,605.00

$13,786.00

$26,391.00

 

E911 Fund

 

 

 

200.3301.000

Grants

         $.00

$23,800.00

$23,800.00

200.3301.000

Fund Balance

$31,497.00

$(23,800.00)

$7,697.00

 

Total E911 Fund

$31,497.00

$--

$31,497.00

 

                             Totals                                     $44,102.00          $13,786.00           $57,888.00

 

Vehicle Maintenance - Budget Amendment #56

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #56.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Vehicle Maintenance

 

 

 

100.4210.350

M&R - Equipment

   $2,800.00

 $42,427.00

$45,227.00

 

Contingency

 

 

 

100.9910.000

Contingency

$212,435.00

$(42,427.00)

$170,008.00

 

           Totals

$215,235.00

    $.00

   $215,235.00

                                   

This budget amendment is justified as follows:

To transfer funds from Contingency for repairs to the fuel tanks per NCDENR requirements.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Senior Services and Social Services – Budget Amendment #57

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #57.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Senior Services

 

 

 

100.5860.441

Misc. Contractual-EDTAP

  $48,213.00

 $29,419.00

$77,632.00

 

Social Services

 

 

 

100.5310.316

NCDOT Work First                

    $6,507.00

 $6,507.00

$13,014.00

 

Special Appropriation

 

 

 

100.4520.490

YVEDDI

  $63,106.00

$27,297.00

$90,403.00

 

           Totals

$ 117,826.00

 $63,223.00

   $181,049.00

                                   

This budget amendment is justified as follows:

To appropriate additional funding from Rural Operating Assistance Program for transportation and appropriate EDTAP Client Donations for Senior Services transportation

 

This will result in a net increase of $63,223.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.263

EDTAP

$89,315.00

$56,066.00

$145,381.00

100.3301.367

NCDOT Work First

  $6,507.00

$6,507.00

$13,014.00

100.3586.454

EDTAP Client Donations

 

   $650.00

$650.00

 

Totals

$95,822.00

$63,223.00

$159,045.00

 

 

Finance – Budget Amendment #58

 

            Budget Amendment #58 transferred to the discussion agenda.

 

 

Finance -Budget Amendment #59

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #59.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Finance

 

 

 

 

Documentation below

$2,647,729.00

$(151,756.00)

$2,495,973.00

 

           Totals

$2,647,729.00

$(151,756.00)

$2,495,973.00

                                   

This budget amendment is justified as follows:

To transfer funds to contingency from the December quarterly review with a savings of $92,856

 

This will result in a net decrease of $58,900.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will change.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.416

HAVA Grant

  $60,000.00

$(60,000.00)

$.00

100.3438.001

Animal Control Rabies Fees

    $2,200.00

 $1,110.00

$3,300.00

 

Totals

  $62,200.00

$(58,900.00)

$3,300.00

 

 

 

 

 

 Increase

 Revised

 

 

 

 Budget

 (Decrease)

 Budget

 

General Fund

 

 

 

 

 

 

 

 

 

 

 

Elections

 

 

 

 

 

Printing

100.4170.340

 $    22,834.00

 $   (7,099.00)

 $    15,735.00

 

Maint. & Repairs Equipment

100.4170.350

 $    26,230.00

 $ (25,400.00)

 $         830.00

 

Advertising

100.4170.370

 $         960.00

 $      (160.00)

 $         800.00

 

Precinct Officials

100.4170.390

 $    36,738.00

 $   (9,700.00)

 $    27,038.00

 

Rental of Equipment

100.4170.430

 $      2,595.00

 $      (765.00)

 $      1,830.00

 

Dues & Subscriptions

100.4170.490

 $         160.00

 $       165.00

 $         325.00

 

Equipment Non Capitalized

100.4170.511

 $    60,000.00

 $ (60,000.00)

$                -  

 

 

 

 $  149,517.00

$(102,959.00)

 $    46,558.00

 

 

 

 

 

 

 

State referendum was not held and the equipment to be purchase with HAVA will not occur this fiscal year.

 

 

 

 

 

 

 

Public Buildings

 

 

 

 

 

Salaries & Wages

100.4190.000

 $  280,261.00

 $ (20,000.00)

 $  260,261.00

 

 

 

 

 

 

 

Salaries savings due to vacancy.  Transferred to Solid Waste for repairs to trucks.

 

 

 

 

 

 

 

 

Information Systems

 

 

 

 

 

Salaries & Wages

100.4210.000

 $  132,536.00

 $   (7,000.00)

 $  125,536.00

 

Professional Services

100.4210.180

 $      3,000.00

 $   (1,500.00)

 $      1,500.00

 

Training

100.4210.311

 $      9,700.00

 $   (7,000.00)

 $      2,700.00

 

Equipment

100.4210.510

 $  170,365.00

 $   (5,000.00)

 $  165,365.00

 

Equipment Non Capitalized

100.4210.511

 $      2,500.00

 $      (397.00)

 $      2,103.00

 

 

 

 $  318,101.00

 $ (20,897.00)

 $  297,204.00

 

 

 

 

 

 

 

Emergency Medical Services

 

 

 

 

 

Salaries & Wages

100.4370.000

 $1,105,965.00

 $ (10,000.00)

 $1,095,965.00

 

Salaries & Wages-Part Time

100.4370.020

 $  140,000.00

 $   10,000.00

 $  150,000.00

 

Social Security

100.4370.090

 $    87,661.00

 $   (7,000.00)

 $    80,661.00

 

Medicare Tax

100.4370.091

 $    20,501.00

 $   (1,000.00)

 $    19,501.00

 

Retirement

100.4370.100

 $    62,803.00

 $   (2,500.00)

 $    60,303.00

 

401K

100.4370.101

 $    11,039.00

 $   (3,500.00)

 $      7,539.00

 

Group Insurance

100.4370.110

 $  123,707.00

 $ (10,000.00)

 $  113,707.00

 

Dental Insurance

100.4370.111

 $      9,224.00

 $   (1,000.00)

 $      8,224.00

 

Medical Supplies

100.4370.230

 $    93,000.00

 $   15,000.00

 $  108,000.00

 

Utilities

100.4370.330

 $    16,000.00

 $   10,000.00

 $    26,000.00

 

 

 

$1,669,900.00

 $              -  

$1,669,900.00

 

 

 

 

 

 

 

Animal Control

 

 

 

 

 

Postage

100.4380.321

 $      3,500.00

 $       800.00

 $      4,300.00

 

Maint & Repairs Equipment

100.4380.350

 $         500.00

 $       300.00

 $         800.00

 

 

 

 $      4,000.00

 $     1,100.00

 $      5,100.00

 

 

 

 

 

 

 

Increase cost of postage for dog tags and repairs to the radio.  Appropriate rabies fees revenue for these

expenditures

 

 

 

 

 

 

 

 

 

 

 

Solid Waste

 

 

 

 

 

Maint. & Repairs Equipment

100.4720.350

 $    50,000.00

 $   20,000.00

 $    70,000.00

 

 

 

 

 

 

 

Repairs to trucks.  Transferred from Public Buildings' budget.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cooperative Extension

 

 

 

 

 

Misc. Contractual Services

100.4950.440

 $  175,500.00

 $ (30,000.00)

 $  145,500.00

 

Maint. & Repairs Auto

100.4950.351

 $        450.00

 $     1,000.00

 $      1,450.00

 

 

 

 $  175,950.00

 $ (29,000.00)

 $  146,950.00

 

 

 

 

 

 

 

Extension director salary and repairs to van.

 

 

 

 

 

 

 $2,647,729.00

 $(151,756.00)

 $2,495,973.00

 

 

Social Services – Budget Amendment #60

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #60.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5480.000

Crisis Intervention

$52,159.00

 $6,695.00

$58,854.00

 

           Totals

$52,159.00

   $6,695.00

     $58,854.00

                                   

This budget amendment is justified as follows:

Social Services received an additional funding authorization for Crisis- 100% federal dollars.

 

This will result in a net increase of $6,695.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.202

SS County Federal

    $52,159.00

$6,695.00

$58,854.00

 

Totals

    $52,159.00

$6,695.00

$58,854.00

 

Animal Control – Budget Amendment #61

 

            Budget Amendment #61 transferred to the discussion agenda.

 

 

Sheriff’s Department – Budget Amendment #67

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #67.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4320.511

Non-Capital Equipment

$17,228.00

 $7,000.00

$24,228.00

 

           Totals

$17,228.00

  $7,000.00

     $24,228.00

                                   

This budget amendment is justified as follows:

Purchase a computer program to be used for first appearance hearing for inmates.

 

This will result in a net increase of $7,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.441

Federal Fines/Forfeitures

 $11,863.00

$7,000.00

$18,863.00

 

Totals

 $11,863.00

$7,000.00

$18,863.00

 

Liquidation of EMS Charges

 

            Emergency Services Director Monty Stevens requested the Board of County

 

Commissioners liquate the following charges of individuals who were incarcerated in the

 

Stokes County Jail at the time of service. (Information verified by Jail Sergeant Jeff Whitaker)

 

Call Number

Date of Call

Total Charges

0707102

12/8/2007

 $   356.00

0704928

8/27/2007

 $   356.00

0702990

5/19/2007

 $   667.00

 

Total

 $1,379.00

 

Proposed Allocation of Additional HCCBG Funding and Budget Amendment #66

 

Senior Services Program Director Lynn Martens presented the following additional

 

HCCBG funding:

 

 

Director Martens noted the Stokes Aging Planning Committee recommended the

 

following distribution of funding:

 

 

Senior Services – Budget Amendment #66

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #66.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Senior Services

 

 

 

100.5860.440

Misc. Contractual Services

$73,000.00

 $3,903.00

$76,903.00

 

           Totals

$73,000.00

  $3,903.00

     $76,903.00

                                   

This budget amendment is justified as follows:

To appropriate additional funding from the Home & Community Block Grant for transportation.

 

This will result in a net increase of $3,903.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.369

NWPCOG-Transportation

    $83,849.00

$3,903.00

$87,752.00

 

Totals

    $83,849.00

$3,903.00

$87,752.00

 

Vice Chairman Walker requested information regarding budget amendments that

 

were being submitted, his understanding was that the County Manager had the authority to

 

approve budget amendments below a certain amount (reference BA #47 & #48).

 

            Finance Director Julia Edwards noted these small amount budget amendments have

 

revenues that must be approved by the Board.

 

Commissioner Lankford moved to approve the consent agenda as amended.  Vice

 

Chairman Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Susan Medlin – Vintage Marketing

 

            Marketing Manager Susan Medlin- Vintage Marketing spoke briefly with the Board

 

regarding the Regional Tourism Initiative (RTI).   Ms. Medlin noted the following:

 

·         Have worked with the RTI to identify, develop, and name a website

·         RTI has made amazing progress over the past few months

·         RTI very energetic group working toward a common goal – tourism

·         Amazing concept to join with a bordering state to promote tourism

 

Ms. Medlin presented the “Cascade Highlands” website power point presentation.

 

Ms. Medlin noted that the RTI is developing a job description in order to contract with an

 

individual who can update and monitor the website and provide information to inquirers.

 

            Ms. Medlin also spoke to the Board regarding Economic Development.  Ms. Medlin

 

noted that Vintage Marketing can work with the County in the following areas:

 

·         Support and market Economic Development

·         Work on a campaign to target particular companies for Stokes County

·         Evaluate Stokes County to see what is best suited for the area

·         Economic Development Commission provides the “blueprints” and marketing builds the “house”

·         Help to create the “right” brochure for Stokes County

·         Distribute the brochures to the right places

·         Provide strategy groups to help the County decide what is right for Stokes County

·         Provide resources to assist the County in inventorying the County’s assets relating to Economic Development

 

Ms. Medlin urged the County to remember that marketing is one of the most valuable

 

tools for bringing Economic Development to the County, but cautioned the Board that it must

 

be done right. 

 

            Chairman Inman expressed the Board’s appreciation to Ms. Medlin for her informative

 

update.

 

Golder & Associates – Update

 

            Public Works Director Mark Delehant presented the following Golder and Associates

 

feasibility study update:

 

·         Phase  I – Preliminary Needs Assets has been completed

·         Phase II – Ground Water Resource Evaluation has been completed

·         Phase III – Identify Ground Water Resource Sites which will perform hands on testing for future water resources (currently is underway)

·         Phase III had been postponed due to the illness of the previous Public Works Director

·         Phase III – projection date for completion – May 2008

·         Golder and Associates to present final presentation upon the completion of Phase III

 

The Board discussed the need for completion of the project in order for the County to

 

pursue future grants.

 

            Director Delehant noted that work has already begun to obtain permission from

 

property owners in order to proceed with Phase III.

 

            Chairman Inman reiterated that the final results should provide countywide water

 

assessment.

 

Water & Sewer Authority – Update

 

            Public Works Director Mark Delehant presented the following Water and Sewer update:

 

·         Recently dealt with a water increase from Forsyth County which mandated an increase to the current customers (Increase from $2.76 to $3.10 per one thousand gallons) with the basic rate remaining at $16.00

·         Starting to do a month by month assessment in order to evaluate the expenditures and revenues of the water system

·         New billing system – positive comments from customers

 

Director Delehant concluded that he is conducting a study of the entire system.

 

Comments – Manager and Board of Commissioners

 

            County Manager Bryan Steen presented the following request:

 

v  Invitation from Misti Holloway – West Stokes High School to

hold the April 28th regular meeting (6:00 pm) at West Stokes

 

            The Board discussed having meetings at different locations within the County.

 

            Chairman Inman directed the County Manager to look at the requested date and place

 

the item on the February 25th action agenda.

 

            Vice Chairman Walker requested any information pertaining to the vacancies on

 

the Stokes County Board of Health.  Commissioner Carroll noted that he was unable to attend

 

the last Health Board meeting, but that the Interim Health Director should be able to answer

 

that question later in the meeting.

 

            Chairman Inman expressed the following comments to clarify remarks in a recent

 

article in the Winston-Salem Journal entitled “Solo plans for local landfill is put forth”:

 

First of all, North Carolina law, specifically General Statute 153A-15 provides as follows:

 

 

“153A-15 (b)  Notwithstanding the provisions of G.S. 153A-158, 160A-240.1, 130A-55, or any other general law or local act conferring the power to acquire real property, before any county, city or town, special district, or other unit of local government which is located wholly or primarily outside another county acquires any real property located in the other county by exchange, purchase or lease, it must have the approval of the county board of commissioners of the county where the land is located.

 

This has been the law of our state since 1981.

 

This means that the City of Winston-Salem was required to obtain the approval of the Stokes County Board of Commissioners prior to purchasing any land in Stokes County.  However, the City of Winston-Salem purchased tracts of land from two different sellers for a total acreage of 119.97 acres on September 15, 2006 and recorded the two deeds in the Stokes County Register of Deeds office on September 18, 2006.

 

To my knowledge, this Board of Commissioners has never to this day been requested to approve any purchase of land in Stokes County by the City of Winston-Salem.

 

The obligation is solely on the City of Winston-Salem and the Winston-Salem/Forsyth County Utilities Commission to correct their mistakes.  No mistakes have been made by Stokes County or this Board.

 

 

            Chairman Inman concluded no meetings have been held between the Stokes County

 

Board of Commissioners and Forsyth County.

 

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

NCDOT – Stokes County Secondary Construction Program – F/Y 2007-08

 

            District Engineer John Rhyne –NCDOT presented the following Stokes County

 

Secondary Construction Program: 

 

(also in attendance – Assistant District Engineer Jeff Turner)

 

 

NCDOT

 

Secondary Construction Program

 

Fiscal Year 2007-08

Amount

 

 

Estimated SRCF Allocations (GS 136-44.5b)

 $   803,000.00

Estimated SRCF Allocations (GS 136-44.5c)

 $   387,000.00

Estimated Trust Fund Allocations (GS 136-44c)

 $2,019,000.00

Total RCF & Trust Fund Allocation

 $3,209,000.00

 

 

 

 

 

Rural Roads

 

 

 

 

Estimated

Priority

State

 Local 

Mile

Description

Construction

Number

Road #

 Name

Length

of Work

Funds

15

1501

 Elllis Lawson Rd

0.45

Grade, base, pavement

 $  112,500.00

16

1437

 Lum Hall Rd - ROW

0.84

Grade, base, pavement

 $  210,000.00

 

 

Mileage

1.29

sub total

 $  322,500.00

 

 

 

 

 

 

17

1920

Burton Road

0.8

Grade, base, pavement

 $  200,000.00

18

2060

Jones Farm Road

0.4

Grade, base, pavement

 $    80,000.00

19

2024

Case Collins Road

0.58

Grade, base, pavement

 $  145,000.00

20

1628

Martin Mill Rd-ROW

0.26

Grade, base, pavement

 $    65,000.00

21

1900

Talmadge Knight-ROW

0.35

Grade, base, pavement

 $    88,000.00

22

1632

Victory Hill Rd

0.4

Grade, base, pavement

 $  100,000.00

23

1698

Davis Chapel Rd

0.54

Grade, base, pavement

 $  135,000.00

24

1700

Otis Woods Rd

0.51

Grade, base, pavement

 $  153,000.00

25

1447

Gilmer Mabe Rd

0.58

Grade, base, pavement

 $  145,000.00

26

1653A

Doss Rd

1.3

Grade, base, pavement

 $  390,000.00

 

 

Mileage

5.72

sub total

 $1,501,000.00

 

 

Total Mileage

7.01

 

 

 

 

 

 

 

 

 

 

Right of Way Engineering

 

 

 $  190,000.00

 

 

Spot Stabilization-Unpaved Rds

 

 

 $  208,000.00

 

 

Stabilization-Spot Improvement

 

 

 

 

 

Road Additions/POP/Fire Depts

 

 

 $  184,500.00

 

 

Road Widening

 

 

 $  803,000.00

 

 

 

 

 

 

 

 

 

 

 Grand total

 $3,209,000.00

 

            Mr. Rhyne noted the following:

 

·         In the event a right of way is not available in any of the above mentioned projects in the program, the next road on the priority list, road addition, or property owners participation, whichever is appropriate will be considered

·         Program is subject to funding, right of way and environmental review

·         Any additional available funds that may become available will be used for additional safety projects, property owners participation paving, widening, bridge replacements, road additions, industrial access projects, and fire station drives

 

Mr. Rhyne requested the Board’s approval for the 2007-08 Secondary Construction

 

Program by Resolution.

 

            Vice Chairman Walker requested clarification regarding the Otis Woods Road –

 

program indicates .51 mile and priority list indicates .80 mile.  Mr. Rhyne noted that property

 

owners have requested abandonment of the end of the road which will be submitted to the

 

Board at a later date.

 

            The Board discussed the priority system, which is scheduled to be updated in the fall of

 

2008 which will be in effect for the 2008-09 construction program.

 

            Mr. Rhyne noted that the Burton Road which was mentioned during public comments

 

should be completed as long as funding is available and there are no right of way issues.

 

            Chairman Inman directed the Clerk to placed the item on the February 25th action

 

agenda.

 

 

Financial Advisor – Presentations

 

BB&T Capital Markets - (BB&TCM)

 

            Senior Vice President Alison Peeler and Senior Vice President David Adams – BB&T

 

Capital Markets presented the following for consideration as a Financial Advisor for Stokes

 

County:

 

·         BB&TCM – a registered broker/dealer subsidiary of BB&T Corporation

·         11th largest US Financial Holding Company with $130.8 billion in total assets

·         Has grown to become one of the largest “off - Wall Street” fixed income distribution agents in the US

·         150 representatives registered to conduct business in NC

·         BB&T headquarters is located in Winston Salem

·         BB&T has more than 35 bank branches within the Piedmont Triad Region with one located in Stokes County (City of King)

·         Has over 1500 retail banking operations in 11 states

·         Ms. Peeler has 16 years of NC public finance experience

·         BB&TCM is committed to governmental and higher educational clients in North Carolina and throughout the Southeast

·         Utilizes a team approach to every engagement in order to ensure that each client receives the highest level of service from professionals that are experts in their respective field

·         Analytical Capabilities

§  Internal Credit Rating Modeling

§  Comprehensive Debt Review

§  Capital Improvement Plans

§  Tax Impact Analysis

§  Pooled Loan Programs

·         Distribution Infrastructure

·         Municipal Research

§  Former Moody’s Manager (10 years)

§  Credit Rating Strategies

·         BB&T is willing to negotiate fees and open to other methods that would be satisfactory to the County

·         Financial Advisory fee for a transaction is stated on a per bond basis and the Financial Advisory fee for the CIP is on an hourly basis with a cap

·         The agreed upon fee for a transaction would be payable only upon closing of a transaction

·         As financial advisor, BB&TCM will be available on an ongoing basis at no charge to the County throughout the engagement

·         Wealth of in-house resources to deliver timely and innovative solutions to our financial advisory clients

·         Direct access to market intelligence, investor preferences and information about the board spectrum of financial products utilized by local governments

·         In-house Municipal Research Group provides detailed research reports which assist potential investors in making investment decisions

·         References from numerous cities/towns and counties

·         Ms. Peeler worked with Stokes County during the refinancing of 96 and 98 GO Bonds which saved the County approximately $350,000

 

The Board discussed the BB&TCM proposal with Ms. Peeler and Mr. Adams.

 

Ms. Peeler and Mr. Adams expressed their appreciation to the Board for considering

 

their company for a Financial Advisor.

 

 

 

DEC Associates, Inc

 

             Mr. Doug Carter and Mr. Jeremy Carter presented the following for consideration as

 

Financial Advisor for Stokes County:

 

·         Formed in late 2004 –family owned and operated

·         Sole focus to provide independent financial advice

§  Debt Issuance

§  Investment Management

§  Capital Planning

§  Swap Analysis

§  Economic Development Strategies

§  Comprehensive Financial Planning

·         Understands the County comes first

·         Advisory Services covering a broad range of governmental needs

·         Emphasis on the financial plan

·         Will provide independent advisory services- no broker/dealer services

·         Has achieved number one NC Advisor Status in 2005

·         Would assist in developing a financial plan and execute it

·         Will match cost with available revenues

·         Will set roadmaps

·         Will create sound perceptions with credit rating folk & private placement banks

·         Will keep County informed

·         Will get LGC involved early

·         Financial Planning for the now and the future

·         Developing Strategies and Raising Capital Funds

·         Extension of County Finance Staff

·         Assistance with the Credit Rating Process

·         Will work with the County as a team

·         There would be clear understanding of what is needed, why it is needed, and why it is the best financing for the County

·         Numerous references from cities/towns and counties

·         Financial advisor for Sampson County who embarked on a significant capital program ($150 million)

 

The Board discussed the DEC proposal with Mr. Carter.

 

Mr. Doug Carter expressed appreciation to the Board for their time and consideration

 

and reiterated that Stokes County would always their #1 client if chosen as the Financial

 

Advisor.

 

            Chairman Inman directed the Clerk to place the item on the February 25th action

 

agenda.

 

Health Department – Funding Reallocation and Budget Amendment #63 and #64

 

Environmental Health

 

            Interim Health Director Jenny Braswell requested the following transfer of funds within

 

the Health Department’s approved budget, which will require no additional county funds:

 

·         Transfer funding ($30,500) from salaries and wages to professional services to contract with two available authorized Environmental Health Specialists to work weekends to help reduce the backlog of work until the vacancy is filled

·         15 hours per week/EHS for 19 weeks @ $50/hour = $28,500

·         Mileage reimbursement for 19 weeks at County rate = $2,000

 

Interim Director Braswell noted the following reasons for a temporary solution to the

 

problem:

 

·         Backlog (8-10 weeks) of requests for septic system permits

·         The department is unable to achieve 100% of the State-required food, lodging, and institutional (child care centers, nursing homes, schools, etc.) inspections

·         Vacant Environmental Health Specialist position – lack of qualified applicants

·         Inclement weather

·         Board of Health endorsed the request at their February 5th meeting

 

            The Board discussed the backlog of permits, complexity of issuing the permit, recent

 

issues with failing systems, contract positions, schedule for contract positions, and the vacant

 

Environmental Health Specialist’s position. 

 

            Interim Director Braswell stated that the salary seems to be the biggest hurdle in

 

attracting applicants for the vacant position with several Environmental Health Specialists’

 

vacancies across the state.

 

Interim Director Braswell challenged the Board to ride with an Environmental Health

 

Specialist in order to fully understand the process. 

 

            Chairman Inman noted the County needs to do a better job on educating the public on

 

what a perk test is and issuing a perk permit, which is definitely different.  Chairman Inman

 

suggested possibly placing information on the county’s website explaining the procedures for

 

obtaining a perk permit with a possible time frame so that citizens would not wait till the last

 

minute to submit their request.

 

            Interim Director Braswell requested the Board place the following Budget Amendment

 

#63 on the action agenda due to the urgency of the situation:

           

Health Department - Budget Amendment #63

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.180

Professional Services

   $120,000.00

$(22,000.00)

$98,000.00

100.5100.000

Salaries and Wages

   $810,883.00

$ 18,250.00

$829,133.00

100.5100.090

Social Security Tax

    $ 52,650.00

$   1,310.00

$53,960.00

100.5100.091

Medicare

    $ 12,059.00

$      300.00

$12,359.00

100.5100.100

Retirement

    $ 39,803.00

$   1,000.00

$40,803.00

100.5100.101

BB&T 401(k)

    $   8,061.00

$      190.00

$8,251.00

100.5100.110

Health Insurance

    $ 96,315.00

$      884.00

$97,199.00

100.5100.111

Dental Insurance

    $   7,181.00

$        66.00

$7,247.00

 

           Totals

$1,146,952.00

       $.00

$1,146,952.00

                                   

This budget amendment is justified as follows:

Due to lack of staff in Environmental Health, contract personnel are needed for on-site wastewater inspections.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Interim Director Braswell concluded that the vacant position would need to be filled

 

in order to keep the backlog at 3-4 weeks.

           

Physician Extender

 

Interim Health Director Jenny Braswell requested the following:

 

·         Establishment of a Physician Extender position and transfer of funds from professional services to salary and fringe

 

Interim Director Braswell noted the following reasons for the request:

 

·         Recent termination of the contract with the physician who provided clinical services three days per week

·         Only one clinician, a Physician’s Assistant remains to provide clinical (preventive and sick) care to all patients who receive services at Stokes Family Health Center

·         One provider is not enough to serve the number of patients requesting services

·         If PA is out of the office, there is no back up so clinics have to be closed

·         With efforts being made to serve more patients in the Southwest Service Center in King and only having one provider, one or the other of the sites is left without a clinician

·         Loss in departmental revenue from Medicaid, private insurance, and self pay has been experienced without the second provider

·         Nurse Practitioner who provides Family Planning services once a week through a regional agreement will no longer be available after June 30, 2008 (approximately $12,000 will be allocated in July to help offset the cost of replacing those services provided by the Nurse Practitioner)

·         Funding to contract a physician three days a week would compensate a PA five days a week

·         Dr. Newsome (current Health Department Medical Director) has agreed to oversee the position

·         Board of Health endorsed the request at their February 5th meeting

 

The Board discussed the request submitted by Interim Health Director Braswell.

 

Interim Director Braswell requested the Board place the following Budget Amendment

 

#64 on the action agenda due to the urgency of the situation:

 

Health Department - Budget Amendment #64

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5192.000

Salaries and Wages

 $197,816.00

$(30,500.00)

$167,316.00

100.5192.180

Professional Services

        $200.00

$ 28,500.00

$28,700.00

100.5192.310

Travel

             $ .00

$   2,000.00

$2,000.00

 

           Totals

 $198,016.00

    $.00

   $198,016.00

                                   

This budget amendment is justified as follows:

Due to the recent termination of the contract with the physician who provided the clinical services for the Health Department and Southwest Service Center.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

            Vice Chairman Walker noted that he did not come to vote on the requests submitted by

 

Interim Health Director Braswell.

 

            Chairman Inman entertained a motion to move the request to the action agenda.

 

Commissioner Carroll moved to transfer the item to the action agenda.  Commissioner

 

Smith seconded and the motion carried (4-1) with Vice Chairman Walker voting against the

 

motion.

 

Tax Administration Report – January 2008

 

            Tax Administrator Jake Oakley presented the following informational data:

 

 

 

 

 

 

Fiscal Year 2007-08

Budget Amt

Collected Amt

Over Budget

 BALANCE

County Regular & Motor Vehicles

 $18,619,330.00

 ($16,936,432.30)

 

 $1,682,897.70

 

 

 

 

 

Prior Taxes 1991-2006 Tax Years

 

 

 

 

County Regular & Motor Vehicles

 $      700,000.00

    ($ 546,039.38)

 

 $   153,960.62

 

EMS Collections

 

 

 

 

Dates

Accts

Total

Date

Total

 

from EMS

Due

Received

Collected

01-01-08/01-31-08

145

 $34,421.97

01/31/2008

 $6,010.59

 

Personal Property Discovery Report

# of

         Total

   Taxes

Audit Dates

Accts

         Value

   Due

01-01-08/01-31-87

3

       $5,500.00

$42.50

 

 

 

 

Business Personal Property Discovery Report

# of

       Total

  Taxes

Audit Dates

Accts

       Value

   Due

01-01-08/01-31-08

 

 

 

None to report

 

Motor Vehicle Release Report

Accounts

        Total Accounts

01-01-08/01-31-07

38

         $     2,452.22

 

 

 

Motor Vehicle Refund Report

Accounts

        Total Accounts

01-01-08/01-31-08

5

        $          185.39

 

 

 

Number billed for January  2008 =4219 

 

 

 

 

Real and Personal Property Releases

 

Less than $100  -  January 2008

 

per NCGS 105-381(b)

 

 

 

Joan Saunders

 $                      2.66

Total Amount

 $                      2.66

 

Refunds Less than $100 Real/Personal Property Per NCGS 105-381(b)

 

  Paul H Martin Jr. – Account Number #16823  = $112.19

                                                                    Total $112.19*

*This amount has been applied to a bill on account number #61029, therefore, no actual refund check is to be sent.

 

Total Unpaid 2007 Taxes

As of February 4, 2008

 

 

Total Bills

3,526

County

 $1,405,412.58

Service Fire District

 $    91,979.45

King Fire District

 $    13,355.65

Rural Hall Fire District

 $      3,214.09

Walnut Cove Fire District

 $    13,730.73

Town of Danbury

 $      2,544.32

Town of Walnut Cove

 $    24,406.74

Total Amount Unpaid

 1,554,643.56

 

 

 

 

 

           

Tax Administrator Oakley noted that a detailed list is available upon request and these

 

will be advertised in April, if not paid.  A second notice letter will go out regarding these

 

unpaid taxes the first of March.

 

Tax Foreclosure for 2008

 

            Tax Administrator Oakley presented the following information pertaining to foreclosure

 

property:

 

·         29 parcels  (detailed list available in the Tax Office)

§  Principles = $22,138.43

§  Interest = $6,569.79

§  Total Due = $28,708.22

 

Information will be turned over to Attorney Mark Aderhold who has been retained by

 

the County as a foreclosure attorney pursuant to NCGS 103.374-375.

 

Board of Equalization and Review

 

            Tax Administrator Oakley suggested the following dates for 2008 E&R meetings which

 

must be held between April 7th and May 5th pursuant to NCGS 105-23E (possibly one in the

 

afternoon and one at night):

 

·         April 7, 2008 - Monday

·         April 17, 2008 - Thursday

 

The Board discussed the suggested dates.

 

The Board unanimously agreed on Monday, April 7th at 7:00 pm and Thursday,

 

April 17th at 2:00 pm.

 

 

Real and Personal Property Releases

 

Over $100 - December 2007

 

Name

Acct. Number

     Amount              

Reason

Richard Morphies

74622

 $       156.22

Did not own the mobile home in 1996

 

74622

 $       145.41

Did not own the mobile home in 1997

David Garrett King

62670

 $       112.79

Did not own the mobile home in 2007

Jody A Satterfield

71786

 $       264.96

Mobile home was moved out of state before 2007

Bruce E Ferris

4673

 $       274.32

Double billed as both real and personal

 

Totals

 $       953.70

 

 

            Chairman Inman directed the Clerk to place the Real and Personal Property Releases

 

over $100 on the February 25th consent agenda.

 

Sheriff’s Department – Purchase of Equipment and Budget Amendment #65

 

            Support Services Supervisor Danny Stovall requested the following:

 

·         Purchase of new side arms and shotguns for the Stokes County Sheriff’s Department

·         Beretta side arms and holsters will be purchased from Lawmens

§   Guns and Holsters - Total $25,727.14

  less estimated trade in ($8,000.00) =$17,727.14

§   Beretta Thin Grips = $99.90

·         Remington shotguns will be purchased from Betty’s Country Grocery

§  Total =$3,599.88

·         In accordance with NCGS 143-297.7, approval to trade in old Beretta pistols that are in working condition

 

Captain Mike Marshall noted the following:

 

·         Current weapons are approximately 15 years old and show wear with cracks in the frames (shotguns are over 28 years old)

·         Beretta representative stated that the county has met the life of the weapon and to rebuild the weapon would cost as much as a replacement weapon

·         Funding will purchase 37 Beretta’s 90-twos, 3 Beretta px4 sub compacts, 42 holsters and 4 Bushmaster m4a2 patrol rifles

·         Funding available from Federal Fines/Forfeitures

·         No County Funding

 

Support Services Supervisor Stovall requested the Board placed the following Budget

 

Amendment #65 on the action agenda due to the urgency of the situation:

 

Sheriff’s  Department  – Budget Amendment #65

 

           

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.511

Non-Capital Equipment

$17,228.00

 $21,427.00

$38,655.00

 

           Totals

$17,228.00

 $21,427.00

     $38,655.00

                                   

This budget amendment is justified as follows:

For the purchase of pistols, holster, shotguns and thin grips.

 

This will result in a net increase of $21,427.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.441

Federal Fines/Forfeitures

 $11,863.00

$21,427.00

$33,290.00

 

Totals

 $11,863.00

$21,427.00

$33,290.00

 

            The Board discussed the request submitted from the Sheriff’s Department.

 

 

 

            Chairman Inman entertained a motion to move the item to the action agenda.

 

            Commissioner Carroll moved to transfer the item to the action agenda.  Commissioner

 

Lankford seconded and the motion carried unanimously.

 

Solid Waste – Purchase of Equipment and Budget Amendment #62

 

            Support Services Supervisor Danny Stovall requested the following: (Public Works

 

Director Mark Delehant had to leave due to a water break):

 

·         Purchase of 8 green boxes @$725.00 each

 

Mr. Stovall noted the following reasons for the request:

 

·         Deficient of 12 green boxes that are beyond repair and unusable

·         Lack of sufficient green boxes creates additional pickups at each location which increases overhead expenses (fuel, extra mileage on the truck, etc)

 

Finance Director Julia Edwards noted funding will be allocated from Solid Waste Fees.

 

Mr. Stovall requested the Board place the following Budget Amendment #62 on the

 

action agenda due to the urgency of the situation:

 

Solid Waste – Budget Amendment #62

 

           

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Solid Waste Department

 

 

 

100.4720.511

Non-Capital Equipment

$.00

 $5,800.00

$5,800.00

 

           Totals

$.00

  $5,800.00

       $5,800.00

                                   

This budget amendment is justified as follows:

To appropriate solid waste fees to purchase 8 green boxes @ $725 each

 

This will result in a net increase of $5,800.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3472.000

Solid Waste Fees

$126,000.00

$5,800.00

$131,800.00

 

Totals

$126,000.00

$5,800.00

$131,800.00

 

            The Board discussed the requested submitted by Mr. Stovall.

 

            Chairman Inman with full consensus of the Board directed the Clerk to place the

 

item on the action agenda.

 

Cost Estimates for Renovations and Capital Projects

 

            County Manager Bryan Steen presented the following available funding for completion

 

of the 3rd floor of the Administration Building which is estimated at $225,000:

 

·         $114,593 – Personnel Plan Contingency

·         $106,110 – Refund – Stokes Reynolds Memorial Hospital

·             $4,297 – Identified quarterly savings totaling $100,136

 

County Manager Bryan Steen presented the following proposed Capital Improvement

 

Plan:

 

Proposed Capital Improvement Projects

 

 

Estimated

 

Cap Res.

Financed

Total Project

 

On Hand

Amount

Cost

Roofing

 

 

 

Government Center

 

 $  185,000.00

 $  185,000.00

911 Building

 

 $    19,000.00

 $    19,000.00

Danbury Library

 

 $    10,000.00

 $    10,000.00

 

 

 

 

Office Space Development/Renovation

 

 

 

Third Floor of Administration Building

 

 $  225,000.00

 $  225,000.00

District Attorney Offices/Probation

 

 $    25,000.00

 $    25,000.00

Courtroom C

 $ 50,000.00

 $    50,000.00

 $  100,000.00

Other County Departments

 

 $    15,000.00

 $    15,000.00

Animal Shelter

 

 $    20,000.00

 $    20,000.00

 

 

 

 

Asphalt Repairs

 $ 20,000.00

 $  205,000.00

 $  225,000.00

Government Center/Danbury

 

 

 

Community Services Building

 

 

 

Walnut Cove EMS Driveway

 

 

 

Green Box Sites

 

 

 

Build Pinnacle EMS Station

 $115,000.00

 $  230,000.00

 $  345,000.00

 

 

 

 

Project contingency for cost over run

 

 $  150,000.00

 $  150,000.00

 

 

 

 

Totals

 $185,000.00

 $1,134,000.00

 $1,319,000.00

 

            Manager Steen also noted the following:

           

·         Amount for completion of the third floor could be less

·         Project costs are only estimates

·         Current financing is less that 3%

·         Possible option of to move EMS to the top level of the District Resource Center and move DRC to the lower level of that building – this would eliminate separating EMS

·         Grant secured from the State for renovations to the existing DRC facility would need to be investigated

·         Director Stevens had toured the facility and had no issues with the move

 

Chairman Inman requested input from the Board.

 

Commissioner Lankford requested Manager Steen to further explore the possibility

 

of moving EMS to the District Resource facility and present feedback at the next meeting

 

before taking any actions.  Commissioner Lankford reiterated the need for a complete plan

 

before taking any action.

 

 

 

 

Commissioner Carroll suggested the following proposal:

 

·         EMS stays where they are currently

·         Move Fire Marshal’s staff which would provide additional space for EMS

·         Move Adult Probation which was intended for the current EMS Space to the current space occupied by Public Buildings and Environmental Health

·         Move Juvenile Probation to the space currently occupied by the DA’s office

with possibly an office for Judge Puckett

 

            Manager Steen noted the Adult Probation had requested that particular area due to the

 

offices having a bathroom, which could be used for drug testing purposes.

           

Vice Chairman Walker requested to have more options for review and an estimated

 

timetable for completion.

 

            Manager Steen noted completion of the third floor as soon as possible – by

 

June 30, 2008 in order to be able to move Elections by the August 1, 2008.  The Elections

 

Board had requested to be moved by August 1, 2008 due to the upcoming Presidential

 

Election.  Manager Steen reiterated that June 30th was only a projection.  There could be

 

some unforeseen issues that slow down the renovations.

 

            Chairman Inman also agreed that EMS should not be separated and the need for a

 

complete plan before taking any action.

 

            Chairman Inman requested Manager Steen to provide additional information regarding

 

EMS, District Resources Center, verifying any issues with State Grants, and Commissioner

 

Carroll’s suggestion at the February 25th meeting.

 

            Chairman Inman also requested that the Board consider Manager Steen’s proposal

 

regarding financing the suggested proposed capital improvement projects.

 

Chairman Inman directed the clerk to place the item on the February 25th discussion

 

agenda.

 

Proposed Task Force FTCC

 

            Director Ann Watts- FTCC requested the development of a Task Force for the

 

Meadows Property, which would be designed in conjunction with the Stokes County

 

Commissioners towards the development of the Meadows property as a community college and

 

enterprise center for Stokes County.

 

            Director Watts noted the following:

 

·         Rationale – the most successful community colleges in rural settings are closely tied to the needs and interests of the community.  It is believed that the development of this project would benefit from a wide base of expertise and support.

·         Recommendation – a task force of 12 individuals representing the following areas be formed by the Stokes County Board of Commissioners:  County Government and Stokes County Public Works; Forsyth Technical Community College; Workforce Development and Stokes County School System; and Civic leaders with experience in construction and development

·         Proposed Name of Task Force – Meadows Site Development Task Force (MSDTF)

·         Purpose of Task Force – to guide the feasibility assessment process for the Meadows site and if there is sufficient basis to proceed, to organize the Project structuring, site design, and development phases of any subsequent rehabilitation or new construction at the property

·         MSDTF Duties to include:

§  Ensuring that a reasonable predevelopment process is set up

§  Identifying and costing out necessary engineering and architectural feasibility studies

§  Master Planning for the property, including any project phasing or staging that may be necessary

§  Formulation of a proposed operating structure for the redeveloped site

§  Programming for use of space to be developed on the site

§  Identification of overall costs and resources required for development

§  Identification of potential sources of support for development

§  Preparation of a report to the Stokes County Board of Commissioners with recommendations for development of the site, including programming elements, costs, benefits, timing, and potential resources to be sought or applied to the project

·         Support for the MSDTF: Staff support could be provided by StokesCore, in close coordination with the County Manager.  Financial support for Task Force activities could be provided by private sources such as charitable foundations and other funding institutions to be identified by StokesCore. These funding sources could be supplemented by Stokes County funds when available.

·         Tenure:  The MSDTF would be expected to make an initial report to the Commission within three (3) months; and a final report with development  recommendations within six (6) months; if the group’s recommendations are approved and the MSDTF is asked to continue, it would be authorized for an additional six (6) months to oversee development of the site.

·         Recommendation comes as a suggestion made at the joint presentation of Forsyth Tech and Stokes Core on November 14, 2007

 

Director Watts expressed appreciation to the Board for their leadership and vision

 

for Stokes County’s future.

 

            Commissioner Lankford supports a Task Force to keep the project moving.

 

            Vice Chairman Walker had no comment.

 

            Commissioner Smith supports the Task Force with funding be provided by other

 

resources.

 

            Commissioner Carroll noted the need for the completion of the environmental study

 

(county responsibility) and the feasibility study (FTCC responsibility) before moving forward

 

with a Task Force. 

 

            Director Watts stated that she would follow up on the feasibility study with Dr. Green.

 

Commissioner Carroll noted the need to include future and current programs, consolidation of

 

vocational programs from the 3 high schools, associate’s degree programs, etc.   

 

Commissioner Carroll had no issues with the development of the Task Force after the review

 

of the feasibility and environmental studies.

 

            Chairman Inman agreed that the feasibility study needed to be completed in order to

 

evaluate the need for a Task Force and to move forward with the project.

 

            Chairman Inman directed Director Watts to follow up with County Manager Steen.

 

Economic Development Commission – Principles of Operation

 

            County Manager Bryan Steen presented the following draft Economic Development

 

Commission Policy, which was briefly discussed at the recent Board Retreat:

 

·         Annually, the Board of County Commissioners will appoint a board member to the EDC as the Chairman of that commission

·         The  Chairman of the EDC will be the liaison between the BOCC and the EDC

·         EDC will operate as an Advisory Board and will be made up of the following:

§  Experienced business people who should have significant experience and knowledge in such fields as banking, business, real estate, tourism and other fields relevant to EDC

§  In addition to their knowledge and experience, they will benefit the EDC with their ability to network and help facilitate relationships that will be beneficial to the County

·         Appointed EDC Board members will provide insight, opinions and such other actions as are appropriate to assist and support the Economic Development Director in accomplishment of the EDC’s broader mission

·         The EDC’s broad mission is to attract new businesses to the county and assist in the expansion of existing businesses

·         Accomplishment of EDC’s mission is tempered by the absolute and final authority of the Board of County Commissioners to make all policy and expenditure decisions related to Economic Development. Such decisions may deal with grants, the provision of matching funds, or approval of any and all incentives that may be offered by Stokes County for an EDC project.

·         The EDC will not have policy making authority, but it can work with the EDC Director in development of policy and budget recommendations that will be forwarded to the Board of County Commissioners for review and possible adoption

·         The Board of County Commissioners intend for the EDC to provide innovative business knowledge, professional contacts and active support needed to assist the EDC Director in his/her efforts to recruit desirable new business to Stokes County and help existing businesses with their expansion efforts

 

Manager Steen noted if the Board so desired, the above suggestions along with the

 

minor text changes that were discussed at the January 14th meeting could be incorporated into

 

the rules of operation, which would allow the Economic Development Commission to begin to

 

attract new businesses to the county along with assisting in the expansion of existing

 

businesses.  Manager Steen also noted a possible joint meeting with the Commission on

 

February 20th if guidelines could be clearly defined by the Board.

 

            Chairman Inman requested input from the Board regarding the suggestions presented by

 

Manager Steen.

 

            Vice Chairman Walker had no comment.

           

            Commissioner Smith had no issues with the suggestions.

 

            Commissioner Lankford stated the draft outlines what the expectations are and should

 

be communicated to the Advisory Board.

 

            Commissioner Carroll noted the following:

 

 

Chairman Inman agreed with Commissioner Carroll that the Chairman of the Board of

 

Commissioners should automatically be a member council, but not necessarily the Chairman of

 

the Council.  Chairman Inman also noted that guidelines should not be so stringent that the

 

Council cannot do their job, which is to make recommendations to the Board of

 

Commissioners.

 

            Commissioner Lankford suggested a legal review before any action by the Board and

 

also agreed that the Chairman of the Board of Commissioners should not automatically be the

 

Chairman of the Advisory Council.

 

            Commissioner Carroll agreed that legal review should be done before any changes and

 

questioned if the County really needed an Ordinance for the establishment of the Commission.

 

            Chairman Inman directed the Clerk to place the item on the February 25th action

 

agenda.

 

Appointments

Town of Walnut – ETJ /Board of Adjustments

 

            Chairman Inman presented the following request from the Town of Walnut Cove:

 

·         Appointment for a regular member and an alternate member for the ETJ Planning Board and Board of Adjustments

·         Regular position – recently occupied by C. A. Montgomery

·         Alternate position – recently occupied by Dianne Coffill

·         C. A. Montgomery has expressed a desire to serve a second term

·         No response has been received by Dianne Coffill

·         Terms – three years

 

Chairman Inman also noted an application from Mr. James T. Fulton.

 

Commissioner Lankford nominated C. A. Montgomery for the regular appointment.

 

Commissioner Carroll nominated James T. Fulton for the alternate appointment.

 

Chairman Inman confirmed with the Clerk that the position would be advertised and

 

placed on the County’s website.

 

Finance - Budget Amendment #58

 

Vice Chairman Walker requested that Budget Amendment #58 be transferred to the

 

discussion agenda.

 

            Vice Chairman Walker requested why the need for the Budget Amendment when the

 

funding for the salary study was approved in the fiscal year 2007-08 budget.  Finance Director

 

Edwards noted that the funding was approved in the 07-08 budget, but had to be transferred to

 

each individual department from the personnel contingency line item.

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #58.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

(see below)

 

 

 

 

General Fund

$6,440,919.00

$.00

$6,440,919.00

 

Walnut Cove Senior Ct Fund

     $25,365.00

     $485.00

$25,850.00

 

Revaluation fund

     $88,164.00

  $2,300.00

$90,464.00

 

           Totals

$6,554,448.00

   $2,785.00

$6,557,233.00

                                   

This budget amendment is justified as follows:

To transfer funds for the revised salary schedule and computation plan from the personnel contingency.

 

This will result in a net increase of $2,785.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

 

Walnut Cove Senior Center

 

 

 

204.3982.100

Transfer from General Fund

   $4,886.00

   $485.00

$5,371.00

 

Revaluation Fund

 

 

 

202.3981.000

Transfer form General Fund

    $135,605.00

 $2,300.00

$137,905.00

 

Totals

$140,491.00

$2,785.00

$143,276.00

 

 

 

 

 Increase

 Revised

 

 

 Budget

 (Decrease)

 Budget

General Fund

 

 

 

 

 

 

 

 

 

Administration

 

 

 

 

Salaries & Wages

100.4120.000

 $  135,974.00

 $       900.00

 $  136,874.00

Retirement

100.4120.100

 $      6,703.00

 $         45.00

 $      6,748.00

 

 

 

 

 

Finance

 

 

 

 

Salaries & Wages

100.4130.000

 $  135,821.00

 $     3,964.00

 $  139,785.00

Retirement

100.4130.100

 $      6,696.00

 $       180.00

 $      6,876.00

 

 

 

 

 

Purchasing

 

 

 

 

Salaries & Wages

100.4131.000

 $    47,289.00

 $       567.00

 $    47,856.00

Retirement

100.4131.100

 $      2,332.00

 $         28.00

 $      2,360.00

 

 

 

 

 

Tax Administration

 

 

 

 

Salaries & Wages

100.4140.000

 $  247,403.00

 $     5,773.00

 $  253,176.00

Retirement

100.4140.100

 $    12,198.00

 $         50.00

 $    12,248.00

 

 

 

 

 

GIS/Mapping

 

 

 

 

Salaries & Wages

100.4141.000

 $  117,338.00

 $     1,800.00

 $  119,138.00

Retirement

100.4141.100

 $      5,756.00

 $       297.00

 $      6,053.00

 

 

 

 

 

Elections

 

 

 

 

Salaries & Wages

100.4170.000

 $    85,996.00

 $     2,797.00

 $    88,793.00

Social Security

100.4170.090

 $      5,586.00

 $       250.00

 $      5,836.00

Medicare Tax

100.4170.091

 $      1,307.00

 $       100.00

 $      1,407.00

Retirement

100.4170.100

 $      4,241.00

 $       200.00

 $      4,441.00

 

 

 

 

 

Register of Deeds

 

 

 

 

Salaries & Wages

100.4180.000

 $  100,865.00

 $     2,476.00

 $  103,341.00

Salaries & Wages-Part Time

100.4180.020

 $    11,075.00

 $       544.00

 $    11,619.00

Retirement

100.4180.100

 $      5,520.00

 $       150.00

 $      5,670.00

 

 

 

 

 

Vehicle Maintenance

 

 

 

 

Salaries & Wages

100.4250.000

 $    93,858.00

 $     2,879.00

 $    96,737.00

Retirement

100.4250.100

 $      4,628.00

 $       110.00

 $      4,738.00

401K

100.4250.101

 $         939.00

 $         20.00

 $         959.00

 

 

 

 

 

Sheriff's Department

 

 

 

 

Salaries & Wages

100.4310.000

 $1,347,215.00

 $   12,000.00

 $1,359,215.00

Social Security

100.4310.090

 $    91,030.00

 $       500.00

$     91,530.00

Medicare Tax

100.4310.091

 $    21,288.00

 $       200.00

$     21,488.00

Retirement

100.4310.100

 $    65,502.00

 $     1,000.00

$     66,502.00

401K 5%

100.4310.102

 $    61,456.00

 $     3,000.00

$     64,456.00

 

 

 

 

 

Jail

 

 

 

 

Salaries & Wages

100.4320.000

 $  585,700.00

 $     5,000.00

 $  590,700.00

 

 

 

 

 

District Resource Center

 

 

 

 

Salaries & Wages

100.4321.000

 $    78,268.00

 $     4,575.00

 $    82,843.00

Social Security

100.4321.090

 $      4,939.00

 $       100.00

 $      5,039.00

Medicare Tax

100.4321.091

 $      1,155.00

 $         25.00

 $      1,180.00

Retirement

100.4321.100

 $      3,859.00

 $       215.00

 $      4,074.00

401K

100.4321.101

 $         783.00

 $         30.00

 $         813.00

 

 

 

 

 

Emergency Management

 

 

 

 

Salaries & Wages

100.4330.000

 $  103,113.00

 $     1,513.00

 $  104,626.00

Retirement

100.4330.100

 $      5,084.00

 $         75.00

 $      5,159.00

Fire Marshal

 

 

 

 

Salaries & Wages

100.4340.000

 $  170,953.00

 $     3,130.00

 $  174,083.00

Retirement

100.4340.100

 $      8,411.00

 $       190.00

 $      8,601.00

 

 

 

 

 

Animal Control

 

 

 

 

Salaries & Wages

100.4380.000

 $  101,438.00

 $     1,205.00

 $  102,643.00

Retirement

100.4380.100

 $      4,896.00

 $       148.00

 $      5,044.00

 

 

 

 

 

Solid Waste

 

 

 

 

Salaries & Wages

100.4720.000

 $  167,404.00

 $     7,035.00

 $  174,439.00

Retirement

100.4720.100

 $      8,254.00

 $       338.00

 $      8,592.00

 

 

 

 

 

 

 

 

 

 

Planning

 

 

 

 

Salaries & Wages

100.4910.000

 $  266,417.00

 $     4,118.00

 $  270,535.00

Retirement

100.4910.100

 $    13,135.00

 $       195.00

 $    13,330.00

 

 

 

 

 

Natural Resources

 

 

 

 

Salaries & Wages

100.4960.000

 $    59,387.00

 $     1,698.00

 $    61,085.00

Social Security

100.4960.090

 $      4,580.00

 $       105.00

 $      4,685.00

Medicare Tax

100.4960.091

 $      1,071.00

 $         30.00

 $      1,101.00

Retirement

100.4960.100

 $      3,643.00

 $         80.00

 $      3,723.00

 

 

 

 

 

Social Services

 

 

 

 

Salaries & Wages

100.5310.000

 $1,537,537.00

 $   45,500.00

 $1,583,037.00

Retirement

100.5310.100

 $    79,592.00

 $       450.00

 $    80,042.00

 

 

 

 

 

Veteran Services

 

 

 

 

Salaries & Wages

100.5820.000

 $    13,953.00

 $       695.00

 $    14,648.00

Social Security

100.5820.090

 $         865.00

 $         45.00

 $         910.00

Medicare Tax

100.5820.091

 $         202.00

 $         20.00

 $         222.00

Retirement

100.5820.100

 $         688.00

 $         25.00

 $         713.00

 

 

 

 

 

Senior Services

 

 

 

 

Salaries & Wages

100.5860.000

 $    85,948.00

 $     2,010.00

 $    87,958.00

Salaries & Wages-permanent PT

100.5860.030

 $    29,010.00

 $       165.00

 $    29,175.00

Retirement

100.5860.100

 $      5,727.00

 $         25.00

 $      5,752.00

 

 

 

 

 

Arts Council

 

 

 

 

Salaries & Wages

100.6150.000

 $    54,900.00

 $     3,041.00

 $    57,941.00

Social Security

100.6150.090

 $      3,404.00

 $       160.00

 $      3,564.00

Medicare Tax

100.6150.091

 $         796.00

 $         40.00

 $         836.00

Retirement

100.6150.100

 $      2,707.00

 $     1,110.00

 $      3,817.00

401K

100.6150.101

 $         549.00

 $         20.00

 $         569.00

 

 

 

 

 

Walnut Cove Senior Center

100.5830.696

 $    38,611.00

 $       485.00

 $    39,096.00

Transfer to Revaluation Fund

100.9820.982

 $  135,605.00

 $     2,300.00

 $  137,905.00

 

 

 

 

 

Contingency

 

 

 

 

Personnel Cost

100.9910.300

 $  240,319.00

 $(125,726.00)

$   114,593.00

 

 

 

 

 

 

 

 $6,440,919.00

 $              -  

 $6,440,919.00

Walnut Cove Senior Center Fund

 

 

 

 

Expenditure

 

 

 

 

Salaries & Wages

204.5861.000

 $    23,945.00

 $       455.00

 $    24,400.00

Retirement

204.5861.100

 $      1,181.00

 $         25.00

 $      1,206.00

401K

204.5861.101

 $         239.00

 $           5.00

 $         244.00

 

 

 $    25,365.00

 $       485.00

 $    25,850.00

 

 

 

 

 

Revaluation Fund

 

 

 

 

Expenditure

 

 

 

 

Salaries & Wages

202.4140.000

 $    88,164.00

 $     2,300.00

 $    90,464.00

 

Animal Control -Budget Amendment #61

 

Vice Chairman Walker requested that Budget Amendment #61 be transferred to the

 

discussion agenda.

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #61.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Animal Control

 

 

 

100.4210.350

Misc. Contractual Services

   $2,000.00

 $5,000.00

$7,000.00

 

Contingency

 

 

 

100.9910.000

Contingency

$170,008.00

$(5,000.00)

$165,008.00

 

           Totals

    $2,000.00

   $5,000.00

       $7,000.00

                                   

This budget amendment is justified as follows:

Transfer Funds from contingency to contract with a Veterinarian for the Animal Shelter.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

            Chairman Inman directed the Clerk to place Budget Amendment #58 and #61 on the

 

February 25th consent agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Appointments

Planning Board – Yadkin Township

 

            Chairman Inman presented the following nominations for appointment to the

 

Planning Board – Yadkin Township: 

 

·         Scott Barr

·         Michael Hartley

·         Larry Snyder

           

Chairman Inman entertained a motion.

 

            Commissioner Smith moved to appoint Scott Barr to the Planning Board –

 

Yadkin Township. 

           

            Chairman Inman ruled the motion dies for lack of second.

 

            Commissioner Lankford moved to appoint Larry Snyder to the Planning Board –

 

Yadkin Township.   Chairman Inman seconded and the motion failed (2-3) with

 

Commissioner Smith, Vice Chairman Walker, and Commissioner Carroll voting against the

 

motion.

           

            Vice Chairman Walker stated that he planned to speak to Mr. Hartley in reference to

 

resigning from the Library Board and making application for the Planning Board before the

 

next meeting.

 

            Chairman Inman directed the Clerk to place the item on the February 25th action

 

agenda.

 

 

 

 

Buffer Zone Protection Program – Proposed Homeland Security Grant

Budget Amendment #53

 

            Chairman Inman entertained a motion to approve the Proposed Homeland Security

 

Grant and Budget Amendment #53. (Item was on the January 28th discussion agenda)

 

            Commissioner Smith moved to approve the Buffer Zone Protection Program Grant

 

(US Department of Homeland Security) in the amount of $179,550 along with the following

 

Budget Amendment #53:

 

           

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Grant Fund

 

 

 

203.4330.510

Equipment

   $.00

$78,520.00

$78,520.00

203.4330.511

Equipment – Non Capitalized

   $.00

$101,030.00

$101,030.00

 

           Totals

   $.00

$179,550.00

   $179,550.00

                                   

This budget amendment is justified as follows:

To appropriated Homeland Security Grant for Buffer Zone Protection Program

 

This will result in a net increase of $179,550.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

203.3301.257

Homeland Security Grant

      $.00

$179,550.00

$179,550.00

 

Totals

      $.00

$179,550.00

$179,550.00

 

            Vice Chairman Walker seconded and the motion carried unanimously.

 

Organizational Restructuring – Board Appointment of Department Heads

 

            Chairman Inman presented the Organizational Restructuring - Board appointment of

 

the following department heads: (discussed at the January 28th meeting)

 

·         Economic Development Director

·         Fire Marshal

·         Planning Director

·         Emergency Management - Assistant Emergency Management Director)

 

The Board continued discussion regarding the Board appointments, department

 

heads appointment by the County Manager, and recommendations for hiring department heads

 

to the Board of Commissioners.

 

            Chairman Inman reiterated that there was no statutory authority for appointing the

 

Planning Director, Economic Development Director, Fire Marshal, and Assistant Emergency

 

Management Director.

 

 

Chairman Inman noted that Planning Director David Sudderth had indicated that he

 

preferred to remain as Board appointed.

 

            Chairman Inman entertained a motion to approve the Organizational Restructuring of

 

Department Heads and Assistant Emergency Management Director.

 

            Commissioner Carroll moved that the positions be clarified by procedures and

 

specify the positions of Planning Director, Fire Marshal, Economic Development Director, and

 

Assistant Emergency Management Director be appointed and supervised by the County

 

Manager.  Commissioner Lankford seconded and the motion carried unanimously.

 

            Vice Chairman Walker noted that his vote was dependent on this being the only choice

 

that the Board has and if any information becomes available to indicate otherwise, it would

 

need to be considered at that point.

 

Proposed Lease – Artist’s Way Creation Bakery/Café

 

            County Manager Bryan Steen presented the proposed lease for Artist’s Way Creation

 

Bakery/Café.  Manager Steen noted the following:

 

·         Proposed lease includes current space along with requested additional space

·         Lease supersedes the current lease

·         Effective date February 12, 2008

·         $400.00 per month

 

Commissioner Lankford requested additional information regarding the amount

 

of space being requested by Ms. Roddell particularly the bottom level.

 

            The Board discussed the proposed lease.

 

            Commissioner Lankford noted the need for storage space in future on the lower level

 

for the County.

 

            Manager Steen noted that Ms. Roddell had requested all available space on the bottom

 

level of the building.

           

            Commissioner Lankford moved to approve that the County Manager further discuss the

 

lower level space with Ms. Rodell and proceed with the lease indicating the specific space

 

Ms. Rodell needs.  Commissioner Carroll seconded the motion.

 

            Vice Chairman Walker requested additional information regarding the specific

 

space needed by Ms. Rodell.  Vice Chairman Walker suggested the County Manager

 

acquire the needed information from Ms. Rodell regarding the space needs, amend the

 

proposed lease and return to the Board at the next meeting.

 

 

            Commissioner Lankford amended his motion to rent the upstairs portion of the

 

DSS building in order to allow Ms. Rodell to begin working on the facility with the lower

 

level to be negotiated.

 

            Chairman ruled the amended motion dies for lack of second.

 

            Commissioner Lankford withdrew his original motion along with Commissioner

 

Carroll withdrawing his second to the original motion.

 

Health Department - Budget Amendment #63 and #64

 

            Chairman Inman entertained a motion regarding Budget Amendment #63 which was

 

discussed earlier in the meeting.

 

            Commissioner Smith moved to approve the Interim Health Director’s request:

 

Budget Amendment #63, Establishment of an additional Physician Extender, and Budget

 

Amendment #64.    Commissioner Lankford seconded and the motion carried unanimously.

 

Sheriff’s Department – Purchase of Equipment and Budget Amendment #65

 

Chairman Inman entertained a motion regarding Budget Amendment #65 which was

 

discussed earlier in the meeting.

 

            Commissioner Lankford moved to approved the purchase of side arms and shotguns

 

for the Sheriff’s Department along with Budget Amendment #65.  Commissioner Smith

 

seconded and the motion carried unanimously.

 

Solid Waste  Budget Amendment #62

 

Chairman Inman entertained a motion regarding Budget Amendment #62 which was

 

discussed earlier in the meeting.

 

Commissioner Carroll moved to approve the purchase of 8 green boxes along with

 

Budget Amendment #62.  Commissioner Lankford seconded and the motion carried

 

unanimously.

 

Closed Session

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any

office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other

than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).

 

 

 

 

Commissioner Lankford moved to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any

office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other

than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 

The Board returned to open session of the February 11th meeting

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman entertained

 

a motion to adjourn the meeting.

 

Commissioner Carroll moved to adjourn the meeting.   Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman