) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) NOVEMBER 14, 2007
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session in the Commissioners’ Chambers of the Ronald Wilson
Reagan
Memorial Building (Administrative Building) located in Danbury, North
Carolina on
Wednesday, November 14, 2007 at 1:30 pm with the following members present:
Chairman
J. Leon Inman
Commissioner
Ron Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
Vice-Chairman
Jimmy Walker - absent
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
County
Attorney Edward Powell
Finance Director
Julia Edwards
DSS Director Jan
Spencer
EMS Director Monty
Stevens
Paramedic Scott
Brown
Paramedic Fred
Lawson
EMS Training
Officer Brian Booe
Tax Administrator
Jake Oakley
Support Services
Supervisor Danny Stovall
Chairman Leon Inman called the meeting to
order.
Chairman Inman delivered the invocation.
Chairman Inman
informed the Board that Vice Chairman Walker was unable to attend
today’s meeting due to illness in his immediate family.
Chairman Inman opened
the meeting by inviting the citizens in attendance to
join the Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – EMS – PRESENTATION – 2007 PARAMEDIC COMPETITION CHAMPIONS
Chairman Inman presented Paramedics Scott
Brown and Fred Lawson plaques for
winning the 2007 North Carolina Paramedic Competition. The Board extended their gratitude
to Paramedics Brown and Lawson for bringing the title back to Stokes
County once again.
GENERAL
GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the November 14, 2007
agenda.
County Manager Bryan Steen requested to amend
the agenda as follows:
·
Add Salary Request for Interim Health Director to
the Action Agenda
·
Move Discussion Agenda Item B (Northwest Child
Development Request) to the Action Agenda after discussion – the request is for
the County to share in the cost of the renovations due to the high cost of the
renovations-Northwest Child Development would like to proceed as soon as
possible
·
Move Discussion Agenda Item C (Northwest Community
Care Network –Proposed Mental Health Coordinator Position) to the Action Agenda
after discussion in order to move forward with the position
·
Move Discussion Agenda Item J (Contract-County
Provision of Services to Water and Sewer Authority) due to notification from
MLP on 10-26-07 that
they would no
longer service the Germanton Water Line after 10-31-07. The
Water and Sewer
Authority has requested to contract with the County at a rate
of $500 per month for personnel to read the
meter and service the water system. The
billing will be done by an outside provider.
The Board agreed to add Salary Request for
Interim Health Director to the Action
Agenda.
The Board discussed the Northwest Child
Development request. The Board had
already agreed to rent part of a county facility with the understanding
that Northwest Child
Development would pay for all renovations. The Board agreed to leave the item on the
Discussion Agenda with the option to move to the Action Agenda after
discussion.
The Board discussed the Northwest Community
Care Network – Proposed Mental
Health Coordinator Position. The
Board agreed to leave the item on the Discussion Agenda
with the option to move to the Action Agenda after discussion.
The Board agreed to leave Discussion Item J –
(Contract- County Provision of Services
to Water & Sewer Authority) on the Discussion Agenda with the
option to move to the Action
Agenda after discussion.
Commissioner Lankford moved to approve the
November 14th agenda as amended.
Commissioner Smith seconded and the motion carried (4-0) with Vice
Chairman Walker
absent.
PUBLIC COMMENTS
The following spoke during public comments:
Mr. Larry Lash
President of Stokes County NAACP
Mr. Lash noted he was just visiting at today’s meeting.
CONSENT AGENDA
Chairman Inman
entertained a motion to approve or amend the following items on the
Consent Agenda:
·
Minutes of June 18, 2007
·
Minutes of October 15, 2007
·
Minutes of October 22, 2007
·
Minutes of November 1, 2007
Commissioner Carroll noted the following
corrections:
June 18th minutes
Page #6 - Change the word – retain value
employees…to valuable employees
Page #8 – Change the wording – expressed concerns
with… to expressed support for
October 22nd minutes
Page #5 – Change the spelling – Walnut Cove Senor…
to Walnut Cove Senior
Page #8 – Change the word – great strives…
to great strides
Page #17 – Change the word Development Black…
to Development Block
District
Resource Center- Budget Amendment #32
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #32.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
District Resource Center |
|
|
|
|
100.4321.440 |
Mis. Contractual Services |
$33,600.00 |
$1,104.00 |
$34,704.00 |
|
|
Totals |
$33,600.00 |
$1,104.00 |
$34,704.00 |
This budget amendment is justified as follows: To
appropriate additional funding from Criminal Justice Partnership for
contractual services
This will result in a net increase of $1,104.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.363 |
Criminal Justice
Partnership |
$71,944.00 |
$1,104.00 |
$73,048.00 |
|
|
Totals |
$71,944.00 |
$1,104.00 |
$73,048.00 |
Sheriff’s
Department – Budget Amendment #33
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #33.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.511 |
Equipment-Non Capital |
$9,900.00 |
$2,251.00 |
$12,151.00 |
|
|
Totals |
$9,900.00 |
$2,251.00 |
$12,151.00 |
This budget amendment is justified as follows:
To purchase narcotics/investigative equipment –
camera, recording, surveillance equipment.
This will result in a net increase of $2,251.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3431.415 |
Sheriff- Judgments |
$3,000.00 |
$2,251.00 |
$5,251.00 |
|
|
Totals |
$3,000.00 |
$2,251.00 |
$5,251.00 |
Sheriff’s
Department – Budget Amendment #34
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #34.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.351 |
Maint. & Repairs - Auto |
$72,308.00 |
$8,167.00 |
$80,475.00 |
|
|
Totals |
$72,308.00 |
$8,167.00 |
$80,475.00 |
This budget amendment is justified as follows:
To appropriate funds from insurance claim for
accident on 09-28-07.
This will result in a net increase of $8,167.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3839.850 |
Insurance Claims |
$15,177.00 |
$8,167.00 |
$23,344.00 |
|
|
Totals |
$15,177.00 |
$8,167.00 |
$23,344.00 |
Sheriff’s
Department – Budget Amendment #35
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #35.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.511 |
Equipment-Non Capital |
$11,827.00 |
$3,150.00 |
$14,977.00 |
|
|
Totals |
$11,827.00 |
$3,150.00 |
$14,977.00 |
This budget amendment is justified as follows:
To purchase enclosed trailer for storage and moving
equipment to crime scene.
This will result in a net increase of $3,150.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.413 |
State Fines/Forfeitures |
$5,805.00 |
$3,150.00 |
$8,955.00 |
|
|
Totals |
$5,805.00 |
$3,150.00 |
$8,955.00 |
Commissioner
Carroll moved to approve the Consent Agenda as amended.
Commissioner Lankford seconded and the motion carried (4-0) with Vice
Chairman Walker
absent.
GENERAL
GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA
Presentation
of the Fiscal Year 2006-07 Audit
Mr. Shane Fox and Mr.
Jeff Blaylock, Martin Starnes & Associates, CPAs, PA,
discussed the following regarding the Fiscal Year 2006-07 County Audit:
(Mr. Fox presented a PowerPoint presentation).
·
Audit Highlights
o
Unqualified Opinion
o
No findings or questioned costs
o
No material internal control weakness identified
·
General Fund Summary
o
Revenues
§ 2006 Revenues =
$40,539,669
§ 2007 Revenues =
$38,318,311
o
Expenditures
§ 2006 Expenditures
= $39,355,366
§ 2007 Expenditures
= $37,747,687
·
Fund Balance
o
Serves as a measure of the County’s financial
resources available
o
Assets – Liabilities = Fund Balance
o
3 Classifications
§ Reserved
§ Unreserved
Designation (Available)
§ Unreserved
Undesignated (Available)
·
Total Fund Balance – General Fund
o
2006 = $5,720,984
o
2007 = $7,457,570
o
Increase = $1,736,586
·
Unreserved – Fund Balance as a Percent of
Expenditures-General Fund
o
2006 = 9%
o
2007 = 15%
·
Top Revenues – General Fund
o
Top 3 Comprised $33,506,700 of Revenues (87%) of
Revenues
o
Property Tax = 50%
o
Restricted Intergovernmental = 21%
o
Sales Tax = 15%
o
Other Revenue = 14%
§ Unrestricted
intergovernmental
§ Permits & fees
§ Sales &
Services
§ Investment
Earnings
§ Miscellaneous
Revenue
·
Top Expenditures – General Fund = $37,747,687
o
Human Services = 30%
o
Other Expenditures = 26%
o
Education = 25%
o
Public Safety = 19%
Other Financial Highlights
· The assets of the County's governmental activities exceeded its liabilities at the close of the fiscal year by $7,086,576 (net assets).
· As of the close of the current fiscal year, the County's governmental funds reported combined ending fund balances of $8,825,516. Approximately 72% of total governmental fund balance is available for spending at the County's discretion (unreserved fund balance)
· The total fund balance in the General Fund is $7,457,570, which increased $1,736,586 from the prior year. At the end of the current fiscal year, unreserved fund balance for the General Fund was $5,591,968, or 14.53% of total General Fund expenditures for the fiscal year.
· Stokes County's total governmental fund debt decreased by $2,461,878 during the current fiscal year. The key factor to this decrease was the payment of debt. Stokes County maintains its A1 and A rating for the 16th consecutive year.
The Board discussed the presentation from
Martin Starnes & Associates, CPAs, PA
and the actual fund balance of 14.53%.
Forsyth
Technical Community College/Stokes Core
Former Commissioner
Willis Overby spoke briefly regarding Stokes Core which
helps to fund projects in Stokes County.
Director of Operations
(FTCC/Stokes County) Ann Watts spoke regarding the
following: (Director Watts
presented a PowerPoint presentation)
·
Continuing Education classes in Stokes County –
Duplicated headcount during fiscal year 2006-07 = 4147
·
Curriculum – students working toward a degree in
Stokes County –Unduplicated headcount for Fall 2007 = 650 (284 are currently taking their classes
within Stokes County) (numbers would increase if Stokes County had more
available space)
·
Near and Long Term Needs
o
Expansion of current facility
o
Focus on quality of programs and facilities for
future growth
o
Dual enrollments programs with high schools
o
Establishment of Daytime Curriculum Program
§ Fall 2008
(beginning daytime Medical Office Assisting and Medical Assisting 1st
Year Programming in Stokes)
§ Spring 2008 (EMS
curriculum program for new employees of Stokes County EMS begins)
o
Adult Education and Enterprise
§ Culinary Programs
§ Small Business and
Work Force Development
§ Mutually
Supportive Opportunities
o
Small Business Center is working with Cooperative
Extension to offer small business training initiatives focusing on the farmers
in the county
·
Current Space = 2 classrooms and office space
·
Interim Facility needs minimum of 4 classrooms and
office space
·
3-5 year Forsyth Tech space needs: Curriculum has significantly increased every
fall over the past 3 years
·
Partnership with Stokes Core-
o
Working Partnership
o
CNA facilities located at North Stokes High School
o
Scholarships and training
o
Office sharing and Internet access at the Walnut
Cove location
o
Small Business Development/Training
o
Information/Mutual Support
Executive Director Tony McGee (Stokes Core)
presented the following information
regarding FTCC & Stokes Core (Joint Development Concept
Presentation): (Director McGee
presented a PowerPoint presentation)
·
Stokes Core’s Mission: Our mission is the development and support of
entrepreneurship and job creation opportunities related to heritage tourism in
Stokes County
o
Creating a new economic vision for Stokes County
o
Valuing our agricultural traditions
o
Building bridges between widespread communities
o
Supporting youth as present and future leaders
o
Advocating stewardship of our natural resources
o
Promoting entrepreneurship and heritage tourism
·
Expanded and Enhanced Programs Designed for Stokes
County
·
Systematic Program and Facilities Development
·
Meadows Site Designated as Satellite Campus in 2002
o
Current Presentation is conceptual and preliminary
o
Demonstrates Phased Development
o
Design Development Task Force with direction and
oversight from Board of Commissioners will be needed to guide process
o
Preliminary Approach for the Meadows site
§ Phase I (8,000
square feet) – Rehab. Main Building & Kitchen currently located on the
property
§ Phase II (20,000
square feet) New construction
§ Phase III (10,000
square feet) Demolition of part of the old facilities and new construction
§ Final Phases –
Completion of demolition of the remaining old facilities and new final
construction
§ Concept of a
Community Kitchen at the Meadows
§ Form a Task Force
to insure the following requisites:
Development
Planning (8-12 months)
Ř Engineering Feasibility
Study
Ř Programming
Ř Master Planning
Ř Building and Site
Design
Evaluation of Resource Development Options
Ř Amount needed for
next 12 months (interim rehabilitation)
Ř Amount needed for
next 36-60 months (new construction)
Board Community Education/Outreach and Input
Director McGee concluded by reiterating that
Stokes Core wants to partner with FTCC
and the Board of Commissioners to bring a FTCC satellite campus to
Stokes County.
Dr. Arnold Hence,
Executive Vice President -FTCC, spoke regarding the need for the
engineering study and its importance to reveal if the location can
support the needed facility.
Dr. Hence stated that FTCC is very enthused and on board with bringing
a high quality facility
to Stokes County and reiterated the importance of the engineering
study.
Chairman Inman
reiterated the Board’s vision to have a high quality FTCC - Stokes
County Campus.
The Board expressed
their appreciation to Stokes Core and FTCC for their presentations
and reiterated their support for a stand-alone FTCC facility in Stokes
County.
Presentation
of DSS Fiscal Year 2006-07 Annual Report
DSS Director Jan
Spencer presented the Board with the Stokes County Department of
Social Services Annual Report (2006-07). Director Spencer noted the following:
·
DSS Commitment:
To be responsible and sensitive to the needs of each individual or
family we serve
·
Five children in Foster Care obtained a high school
diploma or GED during the past year
·
Collected $3,110,043 in Child Support payments for
children in Stokes County
·
Work First Family Assistance – 81 Adults obtained
employment with 98% of adults staying off welfare after going to work
·
Protective Services for Adults – 75 reports
received with reports constantly increasing this fiscal year
·
DSS Budget – only 9% County funds
·
Over 96% of children receiving child protective
services were able to remain with their parents or relatives
Director Spencer expressed appreciation to the
DSS staff for their hard work and
dedication.
The Board expressed
their appreciation to the Director Spencer and the DSS staff for
helping to meet the needs of Stokes County citizens.
Stokes County
Schools AED Training – Update
EMS Training Officer
Brian Booe presented the following update regarding the
Stokes County Schools’ AED Training:
·
AED Program has been successfully implemented
·
Each middle school and high school in the County
has received an AED and jump bag along with one elementary school
·
Central office, bus garage, and maintenance shop at
London Elementary have also received an AED and jump bag
·
166 school personnel have been trained on the
device
·
Future goal to request additional funding from the
Board of Education for an additional AED for King Elementary and Mount Olive
due to size
The Board expressed their appreciation to
Training Officer Booe for the hard work in
implementing the program in Stokes County schools.
Comments –
Manager and Board of Commissioners
County Manager Bryan
Steen presented the following updates:
Town of
Danbury – Water and Sewer Systems
·
Met with Town of Danbury to discuss proceeding with
grant applications for funding repairs and improvement to the Water System
·
Town estimates a loss of 750,000 gallons of water a
month due to leaks and other issues with the system
·
Current grant application (USDA) requires that the
basic sewer fee be $14.00 per month instead of $13.00 (a $1 increase to the
minimum fee) which is necessary to be grant eligible
·
Town has requested to be on the Discussion Agenda
at the November 26th meeting to discuss the proposed fee increase
·
Request for a Public Hearing for at the 26th
meeting regarding the proposed $1.00 increase
The Board agreed to hold a Public Hearing
regarding the proposed $1.00 minimum
usage sewer rate increase at the November 26th meeting.
Golder
Associates
·
Will present a project update on the Feasibility
Study at the November 26th meeting
Economic
Development Commission
·
Will have an Organizational Meeting on November 28th
YMCA –
Recreation Survey
·
Currently conducting a recreational survey with the
results being presented at the November 26th meeting
Single Family
Rehabilitation Grant
·
Bids were received and opened on 10-24-07
·
Legal documents and contracts have started to be
prepared
·
Construction could start on 2 homes as early as
11-15-07
·
Three additional homes will be identified for any
excess funding
Stokes County
Health Department
·
Conducted several flu clinics = 1,810 vaccines given
·
Flu vaccines still available
·
Proposed Program presented to the Board of Health
regarding the Family Care Program (approved by the Board of Health) which will
keep the workers in the field enabling them to assist more clients
·
Requested the Board of Health to conduct a
comprehensive study of health services currently provided by the Health
Department in order to assess the
current services/programs and to plan for
future needs/programs
·
Recent approval of Interim Health Director
Commissioner Carroll reiterated the
comprehensive study will not reduce services.
Commissioner Carroll requested the Support for
the National Guard and Army Reserves
previously presented by Steve Page to be on the November 26th
agenda.
Commissioner Lankford
noted the recent Veterans Day Celebration in King.
Commissioner Smith
noted Regional Tourism Initiative Steering Committee will
be meeting on November 16th.
Chairman Inman noted
that the PART Board of Directors held a Public Hearing
regarding the collection of taxes of rental vehicles in Stokes County
with no opposition.
Stokes County was incorporated into the service district which will
allow PART to secure a
Park and Ride Lot in King for Stokes County residents with a timeline
of early 2008.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Tax
Administration Report
Tax Administrator Jake
Oakley presented the following informational data:
|
Fiscal
Year 2007-08 |
Budget
Amt |
Collected
Amt |
Over
Budget |
Under
Budget |
|
County
Regular & Motor Vehicles |
$(18,619,330.00) |
$9,525,067.85 |
|
$(9,094,262.15) |
|
|
|
|
|
|
|
Prior
Taxes 1991-2006 Tax Years |
|
|
|
|
|
County
Regular & Motor Vehicles |
$
700,000.00 |
$
381,291.82 |
|
$
318,708.18 |
|
|
|
|
|
|
|
EMS
Collections |
|
|
|
|
|
Total
Collection =$638,166.38 |
|
|
|
|
|
F/Y
2007-08 = $29,594.02 |
|
|
|
|
|
Personal
Property Discovery Report |
#
of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
10-1-07/10-31-07 |
20 |
$
342,142.00 |
$2,818.19 |
|
|
|
|
|
|
Business
Personal Property Discovery Report |
#
of |
Total |
Taxes |
|
Audit
Dates |
Accts |
Value |
Due |
|
10-1-07/10-31-07 |
2 |
$
150,255.00 |
$1,144.83 |
|
Motor
Vehicle Release Report |
Accounts |
Total Accounts |
|
10-1-07/10-31-07 |
111 |
$ 4,385.89 |
|
|
|
|
|
Motor
Vehicle Refund Report |
Accounts |
Total Accounts |
|
10-1-07/10-31-07 |
4 |
$ 52.74 |
|
|
|
|
|
Number
billed for October 2007 |
5122 |
|
|
Refunds
Less than $100 Real/Personal Property Per NCGS 105-381(b) |
||
|
David
M. and Frankye Jones = $76.25 |
||
|
|
||
|
Real
and Personal Property Releases |
|
|
|
Less
than $100 - October 2007 |
|
|
|
per
NCGS 105-381(b) |
|
|
|
|
|
|
|
William
M. Booth Estate |
$ 78.29 |
|
|
Mack
Bottoms |
$ 96.43 |
|
|
Michael
Scott Boyles |
$ 93.35 |
|
|
Billy
Joe Bradshaw Sr |
$ 85.33 |
|
|
Landen
Wesley Cox |
$ 12.00 |
|
|
Denny
D Koenders |
$ 12.00 |
|
|
Locust
Grove Primitive Baptist Ch |
$ 16.63 |
|
|
Elizabeth
Hill Mabe |
$ 14.79 |
|
|
Pansy
W Mabe |
$ 13.70 |
|
|
Amy
Tuttle Miller |
$ 54.39 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$
65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 65.86 |
|
|
Montgomery
Brothers Inc |
$ 26.26 |
|
|
Montgomery
Brothers Inc |
$ 25.76 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Montgomery
Brothers Inc |
$ 65.36 |
|
|
Michael
Dennis Rispoli |
$ 12.00 |
|
|
Michael
Dennis Rispoli |
$ 12.00 |
|
|
Steve
Alan Warren |
$ 1.36 |
|
|
Steve
Alan Warren |
$ 1.49 |
|
|
Steve
Alan Warren |
$ 1.62 |
|
|
Steve
Alan Warren |
$ 1.75 |
|
|
Steve
Alan Warren |
$ 1.88 |
|
|
Steve
Alan Warren |
$ 2.00 |
|
|
Sara
Browder Watts |
$ 2.60 |
|
|
Jane
G Taylor Wilson |
$ 28.61 |
|
|
Jane
G Taylor Wilson |
$ 32.48 |
|
|
Jane
G Taylor Wilson |
$ 42.52 |
|
|
Jane
G Taylor Wilson |
$ 51.82 |
|
|
Jane
G Taylor Wilson |
$ 59.93 |
|
|
Jane
G Taylor Wilson |
$ 67.55 |
|
|
Jane
G Taylor Wilson |
$ 74.42 |
|
|
Jane
G Taylor Wilson |
$ 31.79 |
|
|
Total
Amount |
$ 3,447.93 |
|
Update for
Delinquent Tax Notices
October 1, 2007 – Delinquent Tax Notices covering the period 1998-2006
were mailed from the Tax Office
·
Real property tax notices = 3,346
·
Motor vehicle tax notices = 16,079
·
Total mailed = 19,425
·
Returned mail = 4,512
·
Dollar amount of tax bills mailed = $1,288,038.91
·
Dollar amount of receipts from mailing
(10-01-07/11-13-07)
·
All taxing districts = $213,432.95
·
GO1 =$195,403.69
·
Working with tax payers, setting up payments if
necessary
·
This billing serves as the second notice with
garnishments to follow if not paid
·
Schedule for Mailing of Tax Notices: First notice
in August and Second notice in February
·
State will be taking over motor vehicle tax
collection in 2010
Board
Consideration
Tax Administrator Oakley presented the
following requests for consideration:
·
Property Tax Refund – James William Rogers =
$241.07
·
Property Tax Refund – William Dennis Covington
Estate = $2,572.17
·
Property Tax Release – Melissa Louise Pruitt =
$111.31
·
Property Tax Release – Ruby Shelton Kerns = $162.96
·
Property Tax Release – Richard Henry Mabe = $360.00
·
Property Tax Release – Robie and Nancy S. Tuttle =
$1,243.83
·
Property Tax Release – Sara Browder Watts = $493.76
·
Property Tax Release – The Berry Patch –Anthony
Boles & Others = $216.15
·
Property Tax Release – James T. Kiser & Others
= $208.20
·
Property Tax Release – David Franklin Marion =
$811.97
Tax Administrator Jake Oakley presented the
follow Tax payers’ appeal due to
the Board of E&R is currently adjourned:
·
Gay
Jay Carroll and Terri Southern Carroll - Taxpayer is requesting the interest portion
of the tax bill to be released based on GS105-381. Taxpayer was unaware taxes for 2006 year did
not get paid by escrow company =$159.03
·
James
M Wilkes – Taxpayer is requesting the interest be released based on
GS105-381. Taxpayer was unaware that
2003 taxes were not paid. The property
was conveyed to Mr. Wilkes by will after the passing of his stepfather, William
C Flynn = $13.49
·
Michael
Kent Embree – Taxpayer is requesting interest to be released based on GS105-381
due to taxpayer being unaware of tax bill.
Taxpayer moved out of state = $63.36
Tax Administrator Oakley recommended denying
all appeal requests.
Tax Administrator Oakley noted that GS105-381
(Taxpayer’s remedies) does not allow
the Board to release interest due to delinquent bills that the taxpayer
is unaware of, it is the
responsibility of the taxpayer to find out what taxes are due. Tax Administrator Oakley also
noted that GS105-380 states the following:
105‑380.
No taxes to be released, refunded, or compromised.
(a)
The governing body of a taxing unit is prohibited from releasing, refunding, or
compromising all or any portion of the taxes levied against any property within
its jurisdiction except as expressly provided in this Subchapter.
(b)
Taxes that have been released, refunded, or compromised in violation of this
section shall be deemed to be unpaid and shall be collectible by any means
provided by this Subchapter, and the existence and priority of any tax lien on
property shall not be affected by the unauthorized release, refund, or
compromise of the tax liability.
(c)
Any tax that has been released, refunded, or compromised in violation of this section
may be recovered from any member or members of the governing body who voted for
the release, refund, or compromise by civil action instituted by any resident
of the taxing unit, and when collected, the recovered tax shall be paid to the
treasurer of the taxing unit. The costs of bringing the action, including
reasonable attorneys' fees, shall be allowed the plaintiff in the event the tax
is recovered.
Chairman Inman
directed the Clerk to placed the requests for consideration on the
Consent Agenda for the November 26th meeting.
Northwest
Child Development – Request
County Manager Bryan
Steen presented the request from Northwest Child
Development. Chief Executive
Officer Tony Burton had formally requested if the County
could assist the Center in the renovations cost which is projected to
be $7500 to $9000.
Mr. Burton is in the process of leasing space (portion of the old
health facility) from the
County for a “More at Four Program”.
Mr. Burton proposed the following options:
County Manager
Steen noted that correspondence had been received from Stokes
Partnership for Children who has agreed to provide $3,000 of the
anticipated cost for
renovations.
The Board discussed
the proposal from Mr. Burton, the previous lease that was agreed
to by Northwest Child Development, support of the “More at Four
Program” and repairs of
water damage at exit doors in the facility.
The
Board discussed the repairs needed to the county facility (water damage at exit
doors) being the county’s responsibility.
The
Board agreed to instruct the County Manager to repair water damage at the exit
doors and inform Northwest Child Development
that the agreement stands as is: no splitting
the costs for renovations and no decrease in
the rent agreed upon.
Northwest
Community Care Network –Proposed Mental Health Coordinator Position
County Manager Bryan
Steen introduced Executive Director Jim Graham – Northwest
Community Care Network who presented the following information
regarding the Mental
Health Coordinator proposal from Northwest Community Care Network:
(Mr. Jeff Eads – CenterPoint was also in attendance for the meeting)
·
Offer to contract with Stokes County to place an
individual in Stokes County to act as the Mental Health Coordinator and perform
the duties and responsibilities as outlined in the General Statement of duties
for the position
·
Would prefer a liaison person, under the employment
of Stokes County, to be identified to provide support to the person in this
position and coordinate with Northwest Community Care Network
·
Would be helpful if an advisory group could be
established so that it has representation from such interested parties as
Stokes County, Stokes County Mental Health Association, CenterPoint, Northwest
Community Care Network and other interested parties. The Advisory Council could also assist in the
selection process for the person to fill the position and possibly identify the
scope of work for the individual
·
Proposed budget from Northwest Community Care
Network
o
Salary = $45,000
o
Benefits = $9,000
o
Telephone = $500
o
Computer Services = $2,000
o
Printing = $1,500
o
Office Space and Utilities – In-kind Contribution
o
Total = $77,000
·
Office Space and utilities would be provided by
Stokes County or another agency located in Stokes County- possibly Stokes
Reynolds Memorial Hospital
·
Northwest Community Care Network would only invoice
the county for actual expenses incurred
·
Northwest Community will not charge for any
overhead or administrative expenses
·
Suggest the term of the contract with Stokes County
be two years with a three percent increase to the budgeted amounts for the
second year
·
Two year contract needed to build the program
The Board discussed the proposal presented by
Mr. Graham.
Mr. Jeff Eads stated that CenterPoint had no
issues with the proposal submitted by
Northwest Community Care Network and could work with the arrangement.
Commissioner Carroll
requested information from Mr. Eads concerning the gap in
actual provision of services to certain clients in Stokes County such
as substance abuse,
additional psychiatry , etc. – not having to go outside Stokes County
to obtain these services.
Mr. Eads noted the
recent funding of $750,000 (January 1-June 30) and $1.5million (the
next fiscal year) awarded by the NC Division of Mental Health,
Developmental Disabilities and
Substance Abuse is designated to reduce state psychiatric hospital use
and to increase the local
services for individuals with mental illness. Mr. Eads noted the funding would enhance the
Mobile Crisis Management Team by providing start up funds for an
additional provider,
additional psychiatrists to decrease consumer wait time for
appointments, services to
individuals at risk or involved with legal system, and a representative
located on site at the state
hospital to assist with discharge planning and link the individual to
local community based
services.
Mr. Eads stated that
even though the Crisis Grant Funding would not provide child
psychiatry, the mental health coordinator could help in assessing the
needs in Stokes County
that would be taken back to CenterPoint so that those needs can be
taken care of.
Commissioner Lankford
made the motion to move the agenda item “Proposed Mental
Health Coordinator Position” to the Action Agenda. Commissioner Smith seconded and the
motion carried (4-0) with Vice Chairman Walker absent.
Proposed
CenterPoint Performance Agreement – Fiscal Year 2007-08
County Manager Bryan
Steen noted that the proposed CenterPoint Agreement for
Fiscal Year 2007-08 was presented in July 2007 and postponed until
after the Mental Health
Coordinator Position was worked out.
County Manager Steen
requested the Board consider the proposed Centerpoint
Agreement.
The Board agreed to
place the Centerpoint Agreement on the Action Agenda for
the November 26th meeting.
Appointments
Stokes County
Water and Sewer Authority
Chairman Inman noted
the vacancy on the Stokes County Water and Sewer Authority.
The County had received the following applications for
appointments: Kevin Webb and John
Turpin.
Commissioner Carroll
nominated Leroy Cain.
Commissioner Lankford
nominated Kevin Webb.
Chairman Inman
nominated John Turpin.
The appointment can be
considered at the November 26th meeting
King Planning
Board/Board of Adjustments- ETJ Positions
Chairman Inman noted
the vacancies on the City of King – Planning Board/Board of
Adjustments –ETJ positions. (Norma Cox regular member and Dean
Hartgrove-alternate
member)
Commissioner Lankford
nominated Dean Hartgrove.
Commissioner Smith
nominated Norma Cox.
The appointments can
be considered at the November 26th meeting.
Region I
Aging Advisory Council
Chairman Inman noted
the vacancies (two positions) on the Region I Aging Advisory
Council.
Chairman Inman
nominated Mr. Jim Carlin who had submitted an application for
appointment.
The appointments can
be considered at the November 26th meeting.
Inventory of
County Property and Space Needs
Commissioner Carroll
noted that this item was placed on the agenda to make sure the
item stayed on the front burner.
The Board requested
information regarding space needs from each department (FTCC,
Elections, District Attorney, etc), where departments are housed in
each county facility, how
current space is being used, any available unused space, and inventory
of county owned
property.
County Manager Bryan
Steen noted the information could be available by the first
meeting in December.
FTCC
Satellite Campus Planning Process
Commissioner Carroll
noted the need for interim plans as well as long range plans
for a FTCC Satellite Campus in Stokes County. Commissioner Carroll also noted the need to
know what is the next step and who is going to do it, for example, the
engineering feasibility
study discussed during the presentation from Stokes Core.
The Board discussed
the need to take immediate action to get the Task Force up and
going to get things started.
Chairman Inman stated
that he would speak to Dr. Green to get things started.
Proposed
Salary Pay Schedule and Proposed Salary Computation Plan
The Salary Committee
composed of Commissioner Ron Carroll, Commissioner Ernest
Lankford, Personnel Officer Darlene Bullins, and Finance Director
presented the following:
Personnel Officer Darlene Bullins presented
the following information:
Introduction
The Salary Committee composed of Commissioner Ron Carroll, Commissioner Ernest Lankford, Personnel Officer Darlene Bullins, and Finance Director Julia Edwards was charged with the responsibility to recommend fair and equitable guidelines for determining wages for permanent County employees (present and future). The committee would develop guidelines for new hires and current employees’ salaries based on education, relevant outside work experience, and years of service with Stokes County. Current employees’ salaries would be calculated with minor adjustments. Recommendations would be presented to the Board of Commissioners for their consideration. The Committee reviewed past history relevant to the current county salary policies in effect since the 2000 independent salary/classification study.
The Committee started with the latest salary study, which was performed in 2000 by an outside independent consultant and evaluated several options taking into consideration all changes made to the salary classification plan since 2000. The Committee requested all permanent position employees to complete a questionnaire, which requested all relevant work history and education. This information was taken into consideration for the salary computations. The 2000 salary schedule was revised to include 50 steps in order to accommodate all county employees. Normally, a salary schedule does not include that many steps, but was needed to allow placement of current employees. There were no changes made to the classification of any job as to where it is currently placed on the present plan.
A. Guidelines for Proposed Salary Computation
for Current Permanent Position Employees Hired Before 2000
The proposed salary computation for current permanent employees did not take into account education and work history before the 2000 salary study. This could not be included due to the different salary schedules that were in effect before 2000 and prior work experience and education should have been given at the time of employment. The employee was given additional steps at the end of the salary computation, which is explained below to offset this factor.
Since 2000, each permanent employee received the following steps for years of service:
If the employee was given a promotion, grade change, or a job reclassification, the employee was given a 4% increase to their current salary and moved to the next highest step closest salary computation on the new salary grade or minimum of the new grade whichever was higher.
If the employee transferred to a lower grade (involuntary due to reorganization), the employee was frozen at the current salary and placed on the lower grade at the same step until the employee’s experience catches up with his/her current salary.
If the employee voluntarily transferred to a lower grade or was demoted to a lower grade, the employee was placed at the same step in the lower grade.
If the employee was in a work against, the employee was placed at the minimum one grade below the appropriate grade of the position or the step closest to their 2000 salary on that grade. Once the employee qualified for the appropriate grade, the employee was placed at the minimum of the appropriate grade. For example, if the employee was hired for a position on grade 66, the employee was placed on grade 65 at the minimum, once the employee qualified for the position on grade 66; the employee was placed on grade 66 at the minimum.
The following was used to calculate each employee’s salary who was already employed when the 2000 study was completed:
o One (1) additional step for an Associate Degree over High School diploma
o Two (2) additional steps for Bachelor Degree over Associate Degree
o Two (2) additional steps for Masters Degree over Bachelor Degree
The employee’s calculated salary was then compared to the employee’s current salary as of 10-26-07 pay date to determine if the employee should receive a salary adjustment. If the employee is currently making more than the calculated salary, the employee will remain at the current salary until the employee’s service time, promotion, reclassification, etc. moves the employee to a higher step or grade.
Guidelines for Proposed
Salary Computation for Permanent Position Employees Hired After 2000 and For
Permanent Position Employees Hired After Implementation of the Revised Pay
Scale and Guidelines
The proposed salary computation for permanent position employees hired after 2000 and beyond takes into account education and relevant work experience.
Work Experience
One (1) step for every two years of relevant outside work experience
One (1) step for every year of prior Stokes County experience
Education – Beyond job description requirements relevant
to the job
One (1) step for Associate Degree over High School Diploma
Two (2) steps for Bachelor Degree over Associate Degree
Two (2) steps for Masters Degree over Bachelor Degree
Credit for Service Time with Stokes County
Promotion, Reclassification, or Grade Change
The employee was/will receive 4% added to the current salary a moved to the next highest step on the new salary grade or minimum of the new grade, whichever is higher
Involuntary Transfer
The employee was/will be frozen at the current salary and placed on the lower grade at the same step until the employee’s experience catches up with his/her current salary
Voluntary Transfer and Demotion
The employee was/will be placed at the same step in the lower grade that the employee is currently on.
Work Against
If the employee was/is in a work against, the employee will be placed at the minimum one grade below the appropriate grade. Once the employee qualifies for the appropriate grade, the employee was/will be placed at the minimum of the appropriate grade. For example if the employee was hired for a Social Worker II (grade 66), the employee would be placed on grade 65 at the minimum, once the employee qualified for the Social Worker II position, the employee was placed on grade 66 at the minimum. All departments who participate in the work against program will be treated the same.
B. Personnel Policy
The Committee request the following personnel policy be added to the county’s personnel policy:
C. Projection Cost and Implementation Date for
Revised Salary Schedule
The following is a projected cost for adjustments for permanent current
employees:
§ Projected annual cost including fringe benefits = $164,425.18
§ Projected cost at implementation of salary adjustments including fringe benefits = $82,212.59
§ Projected cost for the remainder of the fiscal year 2007-08 including fringe benefits = $8,459.80
§ Projected total cost for fiscal year 2007-08 = $90,672.39
The following is a recommended implementation date for the salary adjustments:
§ Pay period beginning December 14, 2007 after 5:00 pm
§ Any initial salary adjustments will be paid with the January 18, 2008 pay date
D. One Time Bonus County Employees
The Board of Commissioners had allocated $250,000 for the personnel
contingency in the fiscal year 2007-08 budget. With this salary adjustment only
projecting to cost $90,672.39, the committee recommends a one-time bonus as follows:
§ Employees in a permanent position hired as of July 1, 2007 will receive a one-time $450 bonus; employees in a permanent part time position will be pro-rated according to their percentage of work schedule
§ Employees in a permanent position hired as of October 1, 2007 will receive one-time $250 bonus; employees in a permanent part time position will be pro-rated according to their percentage of work schedule
§ Employees in a permanent position hired as of December 1, 2007 will receive a one-time $100 bonus; employees in a permanent part time position will be pro-rated according to their percentage of work schedule
§ Temporary employees who work a fixed schedule will receive a one-time $100 bonus
§ One-time bonus will be paid with the December 21, 2007 pay date
This bonus will be not be added the annual salary.
E. Conclusion
The Committee did not look at individual departments or individual employees in the development of the new proposed guidelines, the guidelines were developed to create a fair and equitable pay scale for all current permanent Stokes County employees (present and future). With the implementation of the new salary schedule/salary computation plan, the following incentives programs shall sunset immediately:
§ Current Development Program
§ Midpoint increases
§ Incentives for additional training
§ 15 Year Longevity Plan
Projected salary computations for each employee will be reviewed with the Department Heads for accuracy. This will give Department Heads explanation of the salary computations for their current employees as well as training of the new plan.
The Committee feels the proposed pay scale and salary computation plan gives current employees as fair and equitable pay plan as possible with all new employees being treated equally according to education and relevant work experience.
Commissioner Carroll noted that the new schedule builds longevity into the schedule
which will allow employees to advance.
Commissioner Lankford reiterated the Board had allocated $250,000 in personnel
contingency in the fiscal year 2007-08 budget for county employees.
Personnel Officer
Bullins stated that the Committee did not look at any particular
job or employee, its main goal was to develop and recommend fair and
equitable guidelines for
determining wages for permanent County employees (present and future).
Personnel Officer
Bullins also noted that the projection cost could change depending
upon new hires and employees who could retire, resign, etc.
Commissioner Carroll
noted after the revised salary pay schedule has been in place for a
year or so, the possibility of a classification study being done by an
outside independent
consultant.
The Board discussed the proposal submitted by
the Committee.
Chairman Inman
directed the Clerk to place the item on the Action Agenda for the
November 26th meeting.
State
Employees Credit Union – Request for Lease Renewal – ATM Machine
County Manager Bryan
Steen presented a request from the State Employees’ Credit
Union requesting to exercise the first one-year renewal option agreed
upon by County Stokes
and State Employees’ Credit Union on January 4, 2005. In accordance with the terms of the
original lease agreement, monthly rental payments will remain rent
free, for the lease term
beginning 01-01-2008 and ending 12-31-2008.
The Board discussed
the request for Lease Renewal from the State Employees’ Credit
Union.
The Board agreed to
move the item to the Action Agenda.
Contract –
County Provision of Services to Water and Sewer Authority
County Manager Bryan
Steen stated that the MLP had notified the County on
October 26, 2007 that they would no longer provide meter reading and
maintenance services
for the Germanton Water Line effective October 31, 2007. Manager Steen had worked with
other entities without any luck and spoke to the Water and Sewer
Authority about the County
providing the services on a six-month trial basis. Public Works Director Mark Delehant had
agreed his department could provide the same service as MLP for about
$500 a month and
contract with an outside vendor (for a minimal amount) for billing
services (County Finance
Department will provide the outside vendor with the data for
billing). This would result in a
substantial savings for the Water and Sewer Authority.
The Board agreed to
move the item to the Action Agenda.
Proposed
Resolution – EMS Stretcher Donation Request
Support Services
Supervisor Danny Stovall presented a request from Ms. Whitney
Hawkins –Stokes County Schools.
Ms. Whitney requested the possibility of the County
donating used EMS stretchers for the schools’ Allied Health Programs.
EMS Training Officer
Brian Booe recommended that the County donate the used
Ferno 35A stretchers that are not being utilized and currently in storage
to each high school.
This would help offset some of the cost of obtaining equipment for the
schools. Officer Booe
noted that EMS could contact the schools and request to use the
stretchers in the event of an
emergency.
Mr. Stovall noted that
North Carolina General Statute – 153A-176, 160A-265, and
160A-274 permits the County to sale, lease, exchange property with a
School Administrative
Unit with or without consideration upon authorization by the Board of
Commissioners at a
regular meeting.
Mr. Stovall presented
the proposed Resolution for the Board’s consideration:
(G.S. 153A-176;
160A-265; 160A-274)
WHEREAS, The County of Stokes owns three (3) Ferno Washington Model 35A stretchers that have become surplus; and
WHEREAS, North Carolina General Statute, 153A-176, 160A-265 and 160A-274 permits the County to sale, lease, exchange such property with a School Administrative Unit with or without consideration upon authorization by the Board of Commissioners at a regular scheduled meeting; and
WHEREAS, the Board of Commissioners are convened in a regular meeting;
THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:
(3) Ferno Washington Model 35A Stretchers
Adopted this the _____day of ___________ 2007.
_____________________________ _____________________________
J. Leon Inman- Chairman Jimmy
Walker – Vice Chairman
____________________________ _____________________________
____________________________ Attest ________________________
The Board discussed
the request.
The Board agreed to
move the item to the Action Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Northwest
Community Care Network –Proposed Mental Health Coordinator Position
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to accept the proposal from Northwest Community
Care Network to place a Mental Health Coordinator Position in Stokes
County as soon as
possible and authorize the County Manager to execute the contract with
Northwest Community
Care Network for those services.
Commissioner Smith seconded and the motion carried (4-0)
with Vice Chairman Walker absent.
Dan River
Grant Application Proposal – Natural Resources
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to approve the Dan River Application Proposal
recommended by Natural Resources.
Commissioner Carroll seconded and the motion carried
(4-0) with Vice Chairman Walker absent.
Appointments
– CenterPoint Human Services
Chairman Inman
presented the following information from CEO Betty Taylor-
CenterPoint: Of the two
individuals (Brenda Kelly and Perry Carroll) applying, the Appointing
Authority supports the appointment of Perry Carroll to the open Board
of Directors’ position
for Stokes County.
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to appoint Perry Carroll to serve on the CenterPoint
Board of Directors. Commissioner
Smith seconded and the motion carried (4-0) with Vice
Chairman Walker absent.
Economic
Development Director – Reinstatement of Position
The Board continued
discussion (October 22, 2007 meeting) of the reinstatement of the
Economic Development Director position.
Commissioner Smith
moved to approve the reinstatement the Economic Development
Position for the remainder of the fiscal year and Budget Amendment #30
which allocates the
funding. The motion died for
lack of a second.
Commissioner Lankford
stated he could not vote for the reinstatement of the Economic
Development Director’s position for the following reasons:
·
Stay the course as the Board planned with the
adoption of the Fiscal Year 2007-08 budget and not to allocate funding for this
position until the next budget cycle per the recommendation of the County
Manager that he would be acting as Interim Economic Development Director until
the next budget
·
County Manager will be eliminating the position of
Interim Health Director very soon
·
Consider contracting for any help that is needed
before the County adopts the 2008-09 budget for any urgent projects in this
budget year
·
Would request the Board consider allowing Bryan
McClure of Wilmington (who is very strong in Economic Development) make a
presentation on December 10th to help the Board decide which
direction to go
·
The need to hear the presentation from Golder
Associates before any action is taken
·
The start up of the Economic Development Commission
·
As discussed in the Planning Sessions, increase the
fund balance as much as possible
Commissioner Lankford concluded that this
entire Board supports Economic
Development.
Commissioner Carroll
has no issue in waiting until after the presentation requested
by Commissioner Lankford and he would also like to have the full Board
in attendance before
voting on the issue.
Commissioner Carroll
moved to table the agenda item until December 10, 2007.
Commissioner Lankford seconded and the motion carried (4-0) with Vice
Chairman Walker
absent.
Proposed Sick
Leave Accrual Accumulation Rate Change
County Manager Bryan
Steen continued discussion of the following proposed
Sick Leave Accrual Accumulation Rate Change:
|
Work Schedule |
Current
|
Proposed
|
|
|
Accrual
|
Accrual
|
|
|
Per
Pay Period |
Per
Pay Period |
|
37.5 Workweek Schedule |
5.77
hours |
6.92
hours |
|
General Employees |
|
|
|
40.0 Workweek Schedule |
6.17 hours
|
7.40
hours |
|
Natural Resources |
|
|
|
45.0 Workweek Schedule |
6.92
hours |
8.30
hours |
|
Sheriff's Department, Jail |
|
|
|
Communications, |
|
|
|
50.0 Workweek Schedule |
7.69
hours |
9.22
hours |
|
EMS |
|
|
Chairman Inman
entertained a motion.
Commissioner Lankford
moved to approve the County Manager’s Sick Leave Accrual
Accumulation Rate Change effective with pay period beginning 11-16-07
(5:00pm).
Commissioner Smith seconded and the motion carried (4-0) with Vice
Chairman Walker
absent.
Budget
Amendment #29 – Fire Commissioner Reimbursement
Chairman Inman
entertained a motion.
Commissioner Carroll
moved to approve Budget Amendment #29.
Commissioner
Lankford seconded and the motion carried (4-0) with Vice Chairman
Walker absent.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Governing Body |
|
|
|
|
100.4110.441 |
Fire Commissioners |
|
$ 1,100.00 |
$ 1,100.00 |
|
|
Reimbursement |
|
|
|
|
|
Special Appropriation |
|
|
|
|
100.4520.491 |
Stokes County Fire & |
$
23,900.00 |
$(1,100.00) |
$ 22,800.00 |
|
|
Rescue Association |
|
|
|
|
|
|
$
23,900.00 |
$ - |
$ 23,900.00 |
This budget amendment is justified as follows:
To transfer funds for the Fire Commissioners’ reimbursement from the Stokes County Fire & Rescue Association’s budget to the Governing Body’s budget
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget
Proposed
Resolution – EMS Stretcher Donation Request
Chairman
Inman entertained a motion.
Commissioner Smith
moved to approve the EMS stretcher donation to Stokes County
Schools. Commissioner Lankford
seconded and the motion carried (4-0) with Vice Chairman
Walker absent.
State
Employees Credit Union – Request for Lease Renewal – ATM Machine
Chairman Inman entertained a motion
Commissioner Carroll
moved to approve the Lease Renewal for the ATM Machine
as requested by the Sate Employees Credit Union. Commissioner Smith seconded and the
motion carried (4-0) with Vice Chairman Walker absent.
Contract –
County Provision of Services to Water and Sewer Authority
Chairman Inman entertained a motion.
Commissioner Lankford moved to approve the
motion to allow Stokes County to
contract with the Water and Sewer Authority to provide water meter
reading services.
Commissioner Smith seconded and the motion carried (4-0) with Vice
Chairman Walker
absent.
CLOSED SESSION
Chairman Inman entertained a motion to enter
into closed session for the following:
·
To consider the
initial employment or appointment of an individual to any office or position,
other than a vacancy in the Board of County Commissioners or any other public
body, or to consider the qualifications, competence, performance, character,
and fitness of any public officer or employee, other than a member of the Board
of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6)
Commissioner Carroll moved to enter into
closed session for the following:
·
To consult with
the Attorney employed or retained by the Public Body in Order to preserve the
attorney-client privilege between the Attorney and the Public Body, which
privilege is hereby acknowledged, and to consider and give instructions to an
attorney concerning the handling or settlement of a claim, judicial action,
mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11(a)(3).
·
To consider the
initial employment or appointment of an individual to any office or position,
other than a vacancy in the Board of County Commissioners or any other public
body, or to consider the qualifications, competence, performance, character,
and fitness of any public officer or employee, other than a member of the Board
of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6)
Commissioner Smith seconded and the motion
carried (4-0) with Vice Chairman
Walker absent.
The Board returned to
open session of the November 14th meeting.
Interim
Health Director
Chairman Inman
entertained a motion.
Commissioner Carroll
stated the Board of Health has recommended the employment
of Jeannette K. Braswell as Interim Director of Public Health for
Stokes County effective
the first Monday in December and has recommended an annual salary of
$65,000.
Commissioner Carroll
moved to consent to the annual salary of $65,000 for
Ms. Jeannette Braswell as Interim Health Director. Commissioner Lankford seconded and the
motion carried (4-0) with Vice Chairman Walker absent.
Fire Service
Agreements
Chairman Inman
entertained a motion.
Commissioner Carroll
moved to approve the revised contract for Pilot Mountain Rescue
Squad and EMS clarifying Items #1, #3, and #4 which clarifies that this
contract is
for medical first response and rescue squad services and deleting fire
protection services.
Commissioner Smith seconded and the motion carried (4-0) with Vice
Chairman Walker
absent.
(A copy of the revised
agreement will be retained by the Clerk of the Board)
Commissioner Carroll
moved to approve the revised contract for the Westfield Vol.
Fire Department clarifying that their contract is for Fire Protection
and Emergency First
Responders Services and that the contract would have a term of one
year. Chairman Inman
seconded and the motion failed (2-2) with Commissioner Lankford and
Commissioner Smith
voting against the motion.
Commissioner Carroll
moved to approve the following motion:
·
This Board reaffirm its commitment to the
appointment of a committee to develop a proposed policy governing the
operations of the Service District with the process of appointing this
committee to be initiated upon receipt of signed contracts from seven (7)
Service District Agencies and until such time that a new policy is adopted, the
procedures in place during calendar year 2007 with the appointment of Fire
Commissioners and development of the budget be retained in place with the
stipulation that the Open Meetings Law be complied with and the budget
recommendations flow through the County Manager for his
review.
Commissioner Lankford seconded and the motion
carried (4-0) with Vice Chairman
Walker absent.
Adjournment
There being no further business to come before
the Board, Chairman Inman
entertained a motion to adjourn the meeting.
Commissioner Lankford moved to adjourn the
meeting. Commissioner Smith
seconded and the motion carried (4-0) with Vice Chairman Walker absent.
_________________________
_____________________________
Darlene M.
Bullins
J. Leon Inman
Clerk to the
Board Chairman