STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    NOVEMBER 14, 2007

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Wednesday, November 14, 2007 at 1:30 pm with the following members present:

 

                                                Chairman J. Leon Inman

                                                Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                               

                                                Vice-Chairman Jimmy Walker - absent

                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                County Attorney Edward Powell                                          

Finance Director Julia Edwards

DSS Director Jan Spencer

EMS Director Monty Stevens

Paramedic Scott Brown

Paramedic Fred Lawson

EMS Training Officer Brian Booe

Tax Administrator Jake Oakley

Support Services Supervisor Danny Stovall                          

 

Chairman Leon Inman called the meeting to order.

 

Chairman Inman delivered the invocation.

           

            Chairman Inman informed the Board that Vice Chairman Walker was unable to attend

 

today’s meeting due to illness in his immediate family.

 

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – EMS – PRESENTATION – 2007 PARAMEDIC COMPETITION CHAMPIONS

 

            Chairman Inman presented Paramedics Scott Brown and Fred Lawson plaques for

 

winning the 2007 North Carolina Paramedic Competition.  The Board extended their gratitude

 

to Paramedics Brown and Lawson for bringing the title back to Stokes County once again.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the November 14, 2007

 

agenda.           

 

County Manager Bryan Steen requested to amend the agenda as follows:

 

·         Add Salary Request for Interim Health Director to the Action Agenda

·         Move Discussion Agenda Item B (Northwest Child Development Request) to the Action Agenda after discussion – the request is for the County to share in the cost of the renovations due to the high cost of the renovations-Northwest Child Development would like to proceed as soon as possible

·         Move Discussion Agenda Item C (Northwest Community Care Network –Proposed Mental Health Coordinator Position) to the Action Agenda after discussion in order to move forward with the position

·         Move Discussion Agenda Item J (Contract-County Provision of Services to Water and Sewer Authority) due to notification from MLP on 10-26-07 that

they would no longer service the Germanton Water Line after 10-31-07.  The

Water and Sewer Authority has requested to contract with the County at a rate

of $500 per month for personnel to read the meter and service the water system.  The billing will be done by an outside provider.

 

 

The Board agreed to add Salary Request for Interim Health Director to the Action

 

Agenda.

 

The Board discussed the Northwest Child Development request.  The Board had

 

already agreed to rent part of a county facility with the understanding that Northwest Child

 

Development would pay for all renovations.  The Board agreed to leave the item on the

 

Discussion Agenda with the option to move to the Action Agenda after discussion.

 

The Board discussed the Northwest Community Care Network – Proposed Mental

 

Health Coordinator Position.  The Board agreed to leave the item on the Discussion Agenda

 

with the option to move to the Action Agenda after discussion.

 

The Board agreed to leave Discussion Item J – (Contract- County Provision of Services

 

to Water & Sewer Authority) on the Discussion Agenda with the option to move to the Action

 

Agenda after discussion.

 

Commissioner Lankford moved to approve the November 14th agenda as amended. 

 

Commissioner Smith seconded and the motion carried (4-0) with Vice Chairman Walker

 

absent.

           

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Mr. Larry Lash

President of Stokes County NAACP

 

Mr. Lash noted he was just visiting at today’s meeting.

 

CONSENT AGENDA

 

            Chairman Inman entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

·         Minutes of June 18, 2007

·         Minutes of October 15, 2007

·         Minutes of October 22, 2007

·         Minutes of November 1, 2007

 

Commissioner Carroll noted the following corrections:

 

 

June 18th minutes

Page #6 - Change the word – retain value employees…to valuable employees

Page #8 – Change the wording – expressed concerns with… to expressed support for

 

October 22nd minutes

Page #5 – Change the spelling – Walnut Cove Senor… to Walnut Cove Senior

Page #8 – Change the word – great strives… to great strides

Page #17 – Change the word Development Black… to Development Block

 

 

District Resource Center- Budget Amendment #32

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #32.  

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

         As

Number

Description

Amount

(Decrease)

      Amended

 

District Resource Center

 

 

 

100.4321.440

Mis. Contractual Services

$33,600.00

$1,104.00

$34,704.00

 

Totals

$33,600.00

$1,104.00

$34,704.00

 

This budget amendment is justified as follows: To appropriate additional funding from Criminal Justice Partnership for contractual services

 

This will result in a net increase of $1,104.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.363

Criminal Justice Partnership

    $71,944.00

$1,104.00

$73,048.00

 

Totals

    $71,944.00

$1,104.00

$73,048.00

 

 

Sheriff’s Department – Budget Amendment #33

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #33.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.511

Equipment-Non Capital

 $9,900.00

 $2,251.00

 $12,151.00

 

Totals

 $9,900.00

 $2,251.00

 $12,151.00

 

This budget amendment is justified as follows:

To purchase narcotics/investigative equipment – camera, recording, surveillance equipment.

 

This will result in a net increase of $2,251.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3431.415

Sheriff- Judgments

    $3,000.00

$2,251.00

$5,251.00

 

Totals

    $3,000.00

$2,251.00

$5,251.00

 

 

Sheriff’s Department – Budget Amendment #34

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #34.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.351

Maint. & Repairs - Auto

 $72,308.00

 $8,167.00

 $80,475.00

 

Totals

 $72,308.00

 $8,167.00

$80,475.00

                       

This budget amendment is justified as follows:

To appropriate funds from insurance claim for accident on 09-28-07.

 

This will result in a net increase of $8,167.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3839.850

Insurance Claims

    $15,177.00

$8,167.00

$23,344.00

 

Totals

    $15,177.00

$8,167.00

$23,344.00

 

Sheriff’s Department – Budget Amendment #35

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #35.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.511

Equipment-Non Capital

 $11,827.00

 $3,150.00

 $14,977.00

 

Totals

 $11,827.00

 $3,150.00

 $14,977.00

 

This budget amendment is justified as follows:

To purchase enclosed trailer for storage and moving equipment to crime scene.

 

This will result in a net increase of $3,150.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.413

State Fines/Forfeitures

    $5,805.00

$3,150.00

$8,955.00

 

Totals

    $5,805.00

$3,150.00

$8,955.00

 

            Commissioner Carroll moved to approve the Consent Agenda as amended. 

 

Commissioner Lankford seconded and the motion carried (4-0) with Vice Chairman Walker

 

absent.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Presentation of the Fiscal Year 2006-07 Audit

 

            Mr. Shane Fox and Mr. Jeff Blaylock, Martin Starnes & Associates, CPAs, PA,

 

discussed the following regarding the Fiscal Year 2006-07 County Audit:

(Mr. Fox presented a PowerPoint presentation).

 

·         Audit Highlights

o   Unqualified Opinion

o   No findings or questioned costs

o   No material internal control weakness identified

·         General Fund Summary

o   Revenues

§  2006 Revenues = $40,539,669

§  2007 Revenues = $38,318,311

o   Expenditures

§  2006 Expenditures = $39,355,366

§  2007 Expenditures = $37,747,687

·         Fund Balance

o   Serves as a measure of the County’s financial resources available

o   Assets – Liabilities = Fund Balance

o   3 Classifications

§  Reserved

§  Unreserved Designation (Available)

§  Unreserved Undesignated (Available)

·         Total Fund Balance – General Fund

o   2006 = $5,720,984

o   2007 = $7,457,570

o   Increase = $1,736,586

·         Unreserved – Fund Balance as a Percent of Expenditures-General Fund

o   2006 = 9%

o   2007 = 15%

·         Top Revenues – General Fund

o   Top 3 Comprised $33,506,700 of Revenues (87%) of Revenues

o   Property Tax = 50%

o   Restricted Intergovernmental = 21%

o   Sales Tax = 15%

o   Other Revenue = 14%

§  Unrestricted intergovernmental

§  Permits & fees

§  Sales & Services

§  Investment Earnings

§  Miscellaneous Revenue

·         Top Expenditures – General Fund = $37,747,687

o   Human Services = 30%

o   Other Expenditures = 26%

o   Education = 25%

o   Public Safety = 19%

 

 

Other Financial Highlights

·         The assets of the County's governmental activities exceeded its liabilities at the close of the fiscal year by $7,086,576 (net assets).

·         As of the close of the current fiscal year, the County's governmental funds reported combined ending fund balances of $8,825,516. Approximately 72% of total governmental fund balance is available for spending at the County's discretion (unreserved fund balance)

·         The total fund balance in the General Fund is $7,457,570, which increased $1,736,586 from the prior year. At the end of the current fiscal year, unreserved fund balance for the General Fund was $5,591,968, or 14.53% of total General Fund expenditures for the fiscal year.

·         Stokes County's total governmental fund debt decreased by $2,461,878 during the current fiscal year. The key factor to this decrease was the payment of debt. Stokes County maintains its A1 and A rating for the 16th consecutive year.

 

The Board discussed the presentation from Martin Starnes & Associates, CPAs, PA

 

and the actual fund balance of 14.53%.

 

Forsyth Technical Community College/Stokes Core

 

            Former Commissioner Willis Overby spoke briefly regarding Stokes Core which

 

helps to fund projects in Stokes County. 

 

            Director of Operations (FTCC/Stokes County) Ann Watts spoke regarding the

 

following:  (Director Watts presented a PowerPoint presentation)

 

·         Continuing Education classes in Stokes County – Duplicated headcount during fiscal year 2006-07 = 4147

·         Curriculum – students working toward a degree in Stokes County –Unduplicated headcount for Fall 2007 = 650  (284 are currently taking their classes within Stokes County) (numbers would increase if Stokes County had more available  space)

·         Near and Long Term Needs

o   Expansion of current facility

o   Focus on quality of programs and facilities for future growth

o   Dual enrollments programs with high schools

o   Establishment of Daytime Curriculum Program

§  Fall 2008 (beginning daytime Medical Office Assisting and Medical Assisting 1st Year Programming in Stokes)

§  Spring 2008 (EMS curriculum program for new employees of Stokes County EMS begins)

o   Adult Education and Enterprise

§  Culinary Programs

§  Small Business and Work Force Development 

§  Mutually Supportive Opportunities

o   Small Business Center is working with Cooperative Extension to offer small business training initiatives focusing on the farmers in the county

·         Current Space = 2 classrooms and office space

·         Interim Facility needs minimum of 4 classrooms and office space

·         3-5 year Forsyth Tech space needs:  Curriculum has significantly increased every fall over the past 3 years

·         Partnership with Stokes Core-

o   Working Partnership

o   CNA facilities located at North Stokes High School

o   Scholarships and training

o   Office sharing and Internet access at the Walnut Cove location

o   Small Business Development/Training

o   Information/Mutual Support

 

Executive Director Tony McGee (Stokes Core) presented the following information

 

regarding FTCC & Stokes Core (Joint Development Concept Presentation): (Director McGee

 

presented a PowerPoint presentation)

 

·         Stokes Core’s Mission:  Our mission is the development and support of entrepreneurship and job creation opportunities related to heritage tourism in Stokes County

o   Creating a new economic vision for Stokes County

o   Valuing our agricultural traditions

o   Building bridges between widespread communities

o   Supporting youth as present and future leaders

o   Advocating stewardship of our natural resources

o   Promoting entrepreneurship and heritage tourism

·         Expanded and Enhanced Programs Designed for Stokes County

·         Systematic Program and Facilities Development

·         Meadows Site Designated as Satellite Campus in 2002

o   Current Presentation is conceptual and preliminary

o   Demonstrates Phased Development

o   Design Development Task Force with direction and oversight from Board of Commissioners will be needed to guide process

o   Preliminary Approach for the Meadows site

§  Phase I (8,000 square feet) – Rehab. Main Building & Kitchen currently located on the property

§  Phase II (20,000 square feet) New construction

§  Phase III (10,000 square feet) Demolition of part of the old facilities and new construction

§  Final Phases – Completion of demolition of the remaining old facilities and new final construction

§  Concept of a Community Kitchen at the Meadows

§  Form a Task Force to insure the following requisites:

Development Planning (8-12 months)

Ø  Engineering Feasibility Study

Ø  Programming

Ø  Master Planning

Ø  Building and Site Design

Evaluation of Resource Development Options

Ø  Amount needed for next 12 months (interim rehabilitation)

Ø  Amount needed for next 36-60 months (new construction)

Board Community Education/Outreach and Input

 

Director McGee concluded by reiterating that Stokes Core wants to partner with FTCC

 

and the Board of Commissioners to bring a FTCC satellite campus to Stokes County.

 

            Dr. Arnold Hence, Executive Vice President -FTCC, spoke regarding the need for the

 

engineering study and its importance to reveal if the location can support the needed facility. 

 

Dr. Hence stated that FTCC is very enthused and on board with bringing a high quality facility

 

to Stokes County and reiterated the importance of the engineering study.

 

            Chairman Inman reiterated the Board’s vision to have a high quality FTCC  - Stokes

 

County Campus.

 

            The Board expressed their appreciation to Stokes Core and FTCC for their presentations

 

and reiterated their support for a stand-alone FTCC facility in Stokes County.

 

Presentation of DSS Fiscal Year 2006-07 Annual Report

 

            DSS Director Jan Spencer presented the Board with the Stokes County Department of

 

Social Services Annual Report (2006-07).  Director Spencer noted the following:

 

·         DSS Commitment:  To be responsible and sensitive to the needs of each individual or family we serve

·         Five children in Foster Care obtained a high school diploma or GED during the past year

·         Collected $3,110,043 in Child Support payments for children in Stokes County

·         Work First Family Assistance – 81 Adults obtained employment with 98% of adults staying off welfare after going to work

·         Protective Services for Adults – 75 reports received with reports constantly increasing this fiscal year

·         DSS Budget – only 9% County funds

·         Over 96% of children receiving child protective services were able to remain with their parents or relatives

 

Director Spencer expressed appreciation to the DSS staff for their hard work and

 

dedication.

 

            The Board expressed their appreciation to the Director Spencer and the DSS staff for

 

helping to meet the needs of Stokes County citizens.

 

Stokes County Schools AED Training – Update

 

            EMS Training Officer Brian Booe presented the following update regarding the

 

Stokes County Schools’ AED Training:

 

·         AED Program has been successfully implemented

·         Each middle school and high school in the County has received an AED and jump bag along with one elementary school

·         Central office, bus garage, and maintenance shop at London Elementary have also received an AED and jump bag

·         166 school personnel have been trained on the device

·         Future goal to request additional funding from the Board of Education for an additional AED for King Elementary and Mount Olive due to size

 

The Board expressed their appreciation to Training Officer Booe for the hard work in

 

implementing the program in Stokes County schools.

 

Comments – Manager and Board of Commissioners

 

            County Manager Bryan Steen presented the following updates:

 

Town of Danbury – Water and Sewer Systems

·         Met with Town of Danbury to discuss proceeding with grant applications for funding repairs and improvement to the Water System

·         Town estimates a loss of 750,000 gallons of water a month due to leaks and other issues with the system

·         Current grant application (USDA) requires that the basic sewer fee be $14.00 per month instead of $13.00 (a $1 increase to the minimum fee) which is necessary to be grant eligible

·         Town has requested to be on the Discussion Agenda at the November 26th meeting to discuss the proposed fee increase

·         Request for a Public Hearing for at the 26th meeting regarding the proposed $1.00 increase

 

The Board agreed to hold a Public Hearing regarding the proposed $1.00 minimum

 

usage sewer rate increase at the November 26th meeting.

 

Golder Associates

 

·         Will present a project update on the Feasibility Study at the November 26th meeting

 

Economic Development Commission

 

·         Will have an Organizational Meeting on November 28th

 

YMCA – Recreation Survey

 

·         Currently conducting a recreational survey with the results being presented at the November 26th meeting

 

 

Single Family Rehabilitation Grant

 

·         Bids were received and opened on 10-24-07

·         Legal documents and contracts have started to be prepared

·         Construction could start on 2 homes as early as 11-15-07

·         Three additional homes will be identified for any excess funding

 

Stokes County Health Department

 

·         Conducted several flu clinics =  1,810 vaccines given

·         Flu vaccines still available

·         Proposed Program presented to the Board of Health regarding the Family Care Program (approved by the Board of Health) which will keep the workers in the field enabling them to assist more clients

·         Requested the Board of Health to conduct a comprehensive study of health services currently provided by the Health Department in order to assess the

current services/programs and to plan for future needs/programs

·         Recent approval of Interim Health Director

 

Commissioner Carroll reiterated the comprehensive study will not reduce services.

 

 

 

Commissioner Carroll requested the Support for the National Guard and Army Reserves

 

previously presented by Steve Page to be on the November 26th agenda.

 

            Commissioner Lankford noted the recent Veterans Day Celebration in King.

 

            Commissioner Smith noted Regional Tourism Initiative Steering Committee will

 

be meeting on November 16th.

 

            Chairman Inman noted that the PART Board of Directors held a Public Hearing

 

regarding the collection of taxes of rental vehicles in Stokes County with no opposition.

 

Stokes County was incorporated into the service district which will allow PART to secure a

 

Park and Ride Lot in King for Stokes County residents with a timeline of early 2008.

           

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Tax Administration Report

 

            Tax Administrator Jake Oakley presented the following informational data:

 

 

Fiscal Year 2007-08

Budget Amt

Collected Amt

Over Budget

Under Budget

County Regular & Motor Vehicles

 $(18,619,330.00)

 $9,525,067.85

 

 $(9,094,262.15)

 

 

 

 

 

Prior Taxes 1991-2006 Tax Years

 

 

 

 

County Regular & Motor Vehicles

 $      700,000.00

 $  381,291.82

 

 $      318,708.18

 

 

 

 

 

EMS Collections

 

 

 

 

Total Collection =$638,166.38

 

 

 

 

F/Y 2007-08 = $29,594.02

 

 

 

 

 

 

Personal Property Discovery Report

# of

         Total

   Taxes

Audit Dates

Accts

         Value

   Due

10-1-07/10-31-07

20

 $   342,142.00

 $2,818.19

 

 

 

 

Business Personal Property Discovery Report

# of

       Total

  Taxes

Audit Dates

Accts

       Value

   Due

10-1-07/10-31-07

2

 $   150,255.00

 $1,144.83

 

Motor Vehicle Release Report

Accounts

        Total Accounts

10-1-07/10-31-07

111

 $                 4,385.89

 

 

 

Motor Vehicle Refund Report

Accounts

        Total Accounts

10-1-07/10-31-07

4

 $                      52.74

 

 

 

Number billed for October 2007

5122

 

 

Refunds Less than $100 Real/Personal Property Per NCGS 105-381(b)

David M. and Frankye Jones = $76.25

 

Real and Personal Property Releases

 

 

Less than $100  -  October 2007

 

 

per NCGS 105-381(b)

 

 

 

 

 

William M. Booth Estate

 $                      78.29

 

Mack Bottoms

 $                      96.43

 

Michael Scott Boyles

 $                      93.35

 

Billy Joe Bradshaw Sr

 $                      85.33

 

Landen Wesley Cox

 $                      12.00

 

Denny D Koenders

 $                      12.00

 

Locust Grove Primitive Baptist Ch

 $                      16.63

 

Elizabeth Hill Mabe

 $                      14.79

 

Pansy W Mabe

 $                      13.70

 

Amy Tuttle Miller

 $                      54.39

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      65.86

 

Montgomery Brothers Inc

 $                      26.26

 

Montgomery Brothers Inc

 $                      25.76

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Montgomery Brothers Inc

 $                      65.36

 

Michael Dennis Rispoli

 $                      12.00

 

Michael Dennis Rispoli

 $                      12.00

 

Steve Alan Warren

 $                        1.36

 

Steve Alan Warren

 $                        1.49

 

Steve Alan Warren

 $                        1.62

 

Steve Alan Warren

 $                        1.75

 

Steve Alan Warren

 $                        1.88

 

Steve Alan Warren

 $                        2.00

 

Sara Browder Watts

 $                        2.60

 

Jane G Taylor Wilson

 $                      28.61

 

Jane G Taylor Wilson

 $                      32.48

 

Jane G Taylor Wilson

 $                      42.52

 

Jane G Taylor Wilson

 $                      51.82

 

Jane G Taylor Wilson

 $                      59.93

 

Jane G Taylor Wilson

 $                      67.55

 

Jane G Taylor Wilson

 $                      74.42

 

Jane G Taylor Wilson

 $                      31.79

 

Total Amount

 $                 3,447.93

 

 

Update for Delinquent Tax Notices

 

October 1, 2007 – Delinquent Tax Notices covering the period 1998-2006 were mailed from the Tax Office

 

·         Real property tax notices =  3,346

·         Motor vehicle tax notices = 16,079

·         Total mailed = 19,425

·         Returned mail = 4,512

·         Dollar amount of tax bills mailed = $1,288,038.91

·         Dollar amount of receipts from mailing (10-01-07/11-13-07)

·         All taxing districts = $213,432.95

·         GO1 =$195,403.69

·         Working with tax payers, setting up payments if necessary

·         This billing serves as the second notice with garnishments to follow if not paid

·         Schedule for Mailing of Tax Notices: First notice in August and Second notice in February

·         State will be taking over motor vehicle tax collection in 2010

 

Board Consideration

 

Tax Administrator Oakley presented the following requests for consideration:

 

·         Property Tax Refund – James William Rogers = $241.07

·         Property Tax Refund – William Dennis Covington Estate = $2,572.17

·         Property Tax Release – Melissa Louise Pruitt = $111.31

·         Property Tax Release – Ruby Shelton Kerns = $162.96

·         Property Tax Release – Richard Henry Mabe = $360.00

·         Property Tax Release – Robie and Nancy S. Tuttle = $1,243.83

·         Property Tax Release – Sara Browder Watts = $493.76

·         Property Tax Release – The Berry Patch –Anthony Boles & Others = $216.15

·         Property Tax Release – James T. Kiser & Others = $208.20

·         Property Tax Release – David Franklin Marion = $811.97

 

Tax Administrator Jake Oakley presented the follow Tax payers’ appeal due to

 

the Board of E&R is currently adjourned:

 

·         Gay Jay Carroll and Terri Southern Carroll - Taxpayer is requesting the interest portion of the tax bill to be released based on GS105-381.  Taxpayer was unaware taxes for 2006 year did not get paid by escrow company =$159.03

·         James M Wilkes – Taxpayer is requesting the interest be released based on GS105-381.  Taxpayer was unaware that 2003 taxes were not paid.  The property was conveyed to Mr. Wilkes by will after the passing of his stepfather, William C Flynn = $13.49

·         Michael Kent Embree – Taxpayer is requesting interest to be released based on GS105-381 due to taxpayer being unaware of tax bill.  Taxpayer moved out of state = $63.36

 

Tax Administrator Oakley recommended denying all appeal requests. 

 

Tax Administrator Oakley noted that GS105-381 (Taxpayer’s remedies) does not allow

 

the Board to release interest due to delinquent bills that the taxpayer is unaware of, it is the

 

responsibility of the taxpayer to find out what taxes are due.  Tax Administrator Oakley also

 

noted that GS105-380 states the following:

 

105‑380.  No taxes to be released, refunded, or compromised.

(a)       The governing body of a taxing unit is prohibited from releasing, refunding, or compromising all or any portion of the taxes levied against any property within its jurisdiction except as expressly provided in this Subchapter.

(b)       Taxes that have been released, refunded, or compromised in violation of this section shall be deemed to be unpaid and shall be collectible by any means provided by this Subchapter, and the existence and priority of any tax lien on property shall not be affected by the unauthorized release, refund, or compromise of the tax liability.

(c)       Any tax that has been released, refunded, or compromised in violation of this section may be recovered from any member or members of the governing body who voted for the release, refund, or compromise by civil action instituted by any resident of the taxing unit, and when collected, the recovered tax shall be paid to the treasurer of the taxing unit. The costs of bringing the action, including reasonable attorneys' fees, shall be allowed the plaintiff in the event the tax is recovered.

 

            Chairman Inman directed the Clerk to placed the requests for consideration on the

 

Consent Agenda for the November 26th meeting.

 

Northwest Child Development – Request

 

            County Manager Bryan Steen presented the request from Northwest Child

 

Development.  Chief Executive Officer Tony Burton had formally requested if the County

 

could assist the Center in the renovations cost which is projected to be $7500 to $9000.

 

Mr. Burton is in the process of leasing space (portion of the old health facility) from the

 

County for a “More at Four Program”.  Mr. Burton proposed the following options:

 

 

County Manager Steen noted that correspondence had been received from Stokes

 

Partnership for Children who has agreed to provide $3,000 of the anticipated cost for

 

renovations.

 

            The Board discussed the proposal from Mr. Burton, the previous lease that was agreed

 

to by Northwest Child Development, support of the “More at Four Program” and repairs of

 

water damage at exit doors in the facility.

            The Board discussed the repairs needed to the county facility (water damage at exit

doors) being the county’s responsibility.

            The Board agreed to instruct the County Manager to repair water damage at the exit

doors and inform Northwest Child Development that the agreement stands as is: no splitting

the costs for renovations and no decrease in the rent agreed upon.

 

Northwest Community Care Network –Proposed Mental Health Coordinator Position

 

            County Manager Bryan Steen introduced Executive Director Jim Graham – Northwest

 

Community Care Network who presented the following information regarding the Mental

 

Health Coordinator proposal from Northwest Community Care Network:

 

(Mr. Jeff Eads – CenterPoint was also in attendance for the meeting)

 

·         Offer to contract with Stokes County to place an individual in Stokes County to act as the Mental Health Coordinator and perform the duties and responsibilities as outlined in the General Statement of duties for the position

·         Would prefer a liaison person, under the employment of Stokes County, to be identified to provide support to the person in this position and coordinate with Northwest Community Care Network

·         Would be helpful if an advisory group could be established so that it has representation from such interested parties as Stokes County, Stokes County Mental Health Association, CenterPoint, Northwest Community Care Network and other interested parties.  The Advisory Council could also assist in the selection process for the person to fill the position and possibly identify the scope of work for the individual

·         Proposed budget from Northwest Community Care Network

o   Salary = $45,000

o   Benefits = $9,000

o   Telephone = $500

o   Computer Services = $2,000

o   Printing = $1,500

o   Office Space and Utilities – In-kind Contribution

o   Total = $77,000

·         Office Space and utilities would be provided by Stokes County or another agency located in Stokes County- possibly Stokes Reynolds Memorial Hospital

·         Northwest Community Care Network would only invoice the county for actual expenses incurred

·         Northwest Community will not charge for any overhead or administrative expenses

·         Suggest the term of the contract with Stokes County be two years with a three percent increase to the budgeted amounts for the second year

·         Two year contract needed to build the program

 

The Board discussed the proposal presented by Mr. Graham.

 

Mr. Jeff Eads stated that CenterPoint had no issues with the proposal submitted by

 

Northwest Community Care Network and could work with the arrangement.

 

            Commissioner Carroll requested information from Mr. Eads concerning the gap in

 

actual provision of services to certain clients in Stokes County such as substance abuse,

 

additional psychiatry , etc. – not having to go outside Stokes County to obtain these services.

 

            Mr. Eads noted the recent funding of $750,000 (January 1-June 30) and $1.5million (the

 

next fiscal year) awarded by the NC Division of Mental Health, Developmental Disabilities and

 

Substance Abuse is designated to reduce state psychiatric hospital use and to increase the local

 

services for individuals with mental illness.  Mr. Eads noted the funding would enhance the

 

Mobile Crisis Management Team by providing start up funds for an additional provider,

 

additional psychiatrists to decrease consumer wait time for appointments, services to

 

individuals at risk or involved with legal system, and a representative located on site at the state

 

hospital to assist with discharge planning and link the individual to local community based

 

services.

 

            Mr. Eads stated that even though the Crisis Grant Funding would not provide child

 

psychiatry, the mental health coordinator could help in assessing the needs in Stokes County

 

that would be taken back to CenterPoint so that those needs can be taken care of.

 

            Commissioner Lankford made the motion to move the agenda item “Proposed Mental

 

Health Coordinator Position” to the Action Agenda.  Commissioner Smith seconded and the

 

motion carried (4-0) with Vice Chairman Walker absent.

 

Proposed CenterPoint Performance Agreement – Fiscal Year 2007-08

 

            County Manager Bryan Steen noted that the proposed CenterPoint Agreement for

 

Fiscal Year 2007-08 was presented in July 2007 and postponed until after the Mental Health

 

Coordinator Position was worked out.

 

            County Manager Steen requested the Board consider the proposed Centerpoint

 

Agreement.

 

            The Board agreed to place the Centerpoint Agreement on the Action Agenda for

 

the November 26th meeting.

 

Appointments

 

Stokes County Water and Sewer Authority

 

            Chairman Inman noted the vacancy on the Stokes County Water and Sewer Authority.

 

The County had received the following applications for appointments:  Kevin Webb and John

 

Turpin.

 

            Commissioner Carroll nominated Leroy Cain.

 

            Commissioner Lankford nominated Kevin Webb.

 

            Chairman Inman nominated John Turpin.

 

            The appointment can be considered at the November 26th meeting

 

King Planning Board/Board of Adjustments- ETJ Positions

 

            Chairman Inman noted the vacancies on the City of King – Planning Board/Board of

 

Adjustments –ETJ positions. (Norma Cox regular member and Dean Hartgrove-alternate

 

member)

 

            Commissioner Lankford nominated Dean Hartgrove.

 

            Commissioner Smith nominated Norma Cox.           

 

            The appointments can be considered at the November 26th meeting.

           

Region I Aging Advisory Council

 

            Chairman Inman noted the vacancies (two positions) on the Region I Aging Advisory

 

Council.

 

            Chairman Inman nominated Mr. Jim Carlin who had submitted an application for

 

appointment.

 

            The appointments can be considered at the November 26th meeting.

 

Inventory of County Property and Space Needs

 

            Commissioner Carroll noted that this item was placed on the agenda to make sure the

 

item stayed on the front burner.

 

            The Board requested information regarding space needs from each department (FTCC,

 

Elections, District Attorney, etc), where departments are housed in each county facility, how

 

current space is being used, any available unused space, and inventory of county owned

 

property.

 

            County Manager Bryan Steen noted the information could be available by the first

 

meeting in December.

 

FTCC Satellite Campus Planning Process

 

            Commissioner Carroll noted the need for interim plans as well as long range plans

 

for a FTCC Satellite Campus in Stokes County.  Commissioner Carroll also noted the need to

 

know what is the next step and who is going to do it, for example, the engineering feasibility

 

study discussed during the presentation from Stokes Core. 

 

            The Board discussed the need to take immediate action to get the Task Force up and

 

going to get things started.

 

            Chairman Inman stated that he would speak to Dr. Green to get things started.

 

Proposed Salary Pay Schedule and Proposed Salary Computation Plan

 

            The Salary Committee composed of Commissioner Ron Carroll, Commissioner Ernest

 

Lankford, Personnel Officer Darlene Bullins, and Finance Director presented the following:

 

Personnel Officer Darlene Bullins presented the following information:

 

Introduction

 

The Salary Committee composed of Commissioner Ron Carroll, Commissioner Ernest Lankford, Personnel Officer Darlene Bullins, and Finance Director Julia Edwards was charged with the responsibility to recommend fair and equitable guidelines for determining wages for permanent County employees (present and future).  The committee would develop guidelines for new hires and current employees’ salaries based on education, relevant outside work experience, and years of service with Stokes County.  Current employees’ salaries would be calculated with minor adjustments. Recommendations would be presented to the Board of Commissioners for their consideration. The Committee reviewed past history relevant to the current county salary policies in effect since the 2000 independent salary/classification study. 

 

The Committee started with the latest salary study, which was performed in 2000 by an outside independent consultant and evaluated several options taking into consideration all changes made to the salary classification plan since 2000.  The Committee requested all permanent position employees to complete a questionnaire, which requested all relevant work history and education.  This information was taken into consideration for the salary computations.  The 2000 salary schedule was revised to include 50 steps in order to accommodate all county employees.   Normally, a salary schedule does not include that many steps, but was needed to allow placement of current employees.  There were no changes made to the classification of any job as to where it is currently placed on the present plan.  

 

A.  Guidelines for Proposed Salary Computation for Current Permanent Position Employees Hired Before 2000

 

The proposed salary computation for current permanent employees did not take into account education and work history before the 2000 salary study.  This could not be included due to the different salary schedules that were in effect before 2000 and prior work experience and education should have been given at the time of employment.  The employee was given additional steps at the end of the salary computation, which is explained below to offset this factor.

 

Since 2000, each permanent employee received the following steps for years of service:

 

 

If the employee was given a promotion, grade change, or a job reclassification, the employee was given a 4% increase to their current salary and moved to the next highest step closest salary computation on the new salary grade or minimum of the new grade whichever was higher.

 

If the employee transferred to a lower grade (involuntary due to reorganization), the employee was frozen at the current salary and placed on the lower grade at the same step until the employee’s experience catches up with his/her current salary.

 

If the employee voluntarily transferred to a lower grade or was demoted to a lower grade, the employee was placed at the same step in the lower grade.

 

If the employee was in a work against, the employee was placed at the minimum one grade below the appropriate grade of the position or the step closest to their 2000 salary on that grade.  Once the employee qualified for the appropriate grade, the employee was placed at the minimum of the appropriate grade.  For example, if the employee was hired for a position on grade 66, the employee was placed on grade 65 at the minimum, once the employee qualified for the position on grade 66; the employee was placed on grade 66 at the minimum.

 

The following was used to calculate each employee’s salary who was already employed when the 2000 study was completed:

 

o   One (1) additional step for an Associate Degree over High School diploma

o   Two  (2) additional steps for Bachelor Degree over Associate Degree

o   Two (2) additional steps for Masters Degree over Bachelor Degree

 

The employee’s calculated salary was then compared to the employee’s current salary as of 10-26-07 pay date to determine if the employee should receive a salary adjustment.  If the employee is currently making more than the calculated salary, the employee will remain at the current salary until the employee’s service time, promotion, reclassification, etc. moves the employee to a higher step or grade. 

 

Guidelines for Proposed Salary Computation for Permanent Position Employees Hired After 2000 and For Permanent Position Employees Hired After Implementation of the Revised Pay Scale and Guidelines

 

The proposed salary computation for permanent position employees hired after 2000 and beyond takes into account education and relevant work experience.

 

Work Experience

One (1) step for every two years of relevant outside work experience

One (1) step for every year of prior Stokes County experience

 

Education – Beyond job description requirements relevant to the job

One (1) step for Associate Degree over High School Diploma

Two (2) steps for Bachelor Degree over Associate Degree

Two (2) steps for Masters Degree over Bachelor Degree

 

Credit for Service Time with Stokes County

 

 

 

Promotion, Reclassification, or Grade Change

The employee was/will receive 4% added to the current salary a moved to the next highest step on the new salary grade or minimum of the new grade, whichever is higher

 

Involuntary Transfer

The employee was/will be frozen at the current salary and placed on the lower grade at the same step until the employee’s experience catches up with his/her current salary

 

Voluntary Transfer and Demotion

The employee was/will be placed at the same step in the lower grade that the employee is currently on.

 

Work Against

If the employee was/is in a work against, the employee will be placed at the minimum one grade below the appropriate grade.  Once the employee qualifies for the appropriate grade, the employee was/will be placed at the minimum of the appropriate grade.  For example if the employee was hired for a Social Worker II (grade 66), the employee would be placed on grade 65 at the minimum, once the employee qualified for the Social Worker II position, the employee was placed on grade 66 at the minimum.  All departments who participate in the work against program will be treated the same.

 

B. Personnel Policy

 

The Committee request the following personnel policy be added to the county’s personnel policy:

 

 

 

C.  Projection Cost and Implementation Date for Revised Salary Schedule

 

            The following is a projected cost for adjustments for permanent current

 

employees:

           

§  Projected annual cost including fringe benefits = $164,425.18

§  Projected cost at implementation of salary adjustments including fringe benefits = $82,212.59

§  Projected cost for the remainder of the fiscal year 2007-08 including fringe benefits = $8,459.80

§  Projected total cost for fiscal year 2007-08 = $90,672.39

 

The following is a recommended implementation date for the salary adjustments:

 

§  Pay period beginning December 14, 2007 after 5:00 pm

§  Any initial salary adjustments will be paid with the January 18, 2008 pay date

 

D.  One Time Bonus County Employees

 

            The Board of Commissioners had allocated $250,000 for the personnel

 

contingency in the fiscal year 2007-08 budget.  With this salary adjustment only

 

projecting to cost $90,672.39, the committee recommends a one-time bonus as follows:

 

§  Employees in a permanent position hired as of July 1, 2007 will receive a one-time $450 bonus; employees in a permanent part time position will be pro-rated according to their percentage of work schedule

§  Employees in a permanent position hired as of October 1, 2007 will receive one-time $250 bonus; employees in a permanent part time position will be pro-rated according to their percentage of work schedule

§  Employees in a permanent position hired as of December 1, 2007 will receive a one-time $100 bonus; employees in a permanent part time position will be pro-rated according to their percentage of work schedule

§  Temporary employees who work a fixed schedule will receive a one-time $100 bonus

§  One-time bonus will be paid with the December 21, 2007 pay date

 

This bonus will be not be added the annual salary.

 

E.  Conclusion

 

The Committee did not look at individual departments or individual employees in the development of the new proposed guidelines, the guidelines were developed to create a fair and equitable pay scale for all current permanent Stokes County employees (present and future).  With the implementation of the new salary schedule/salary computation plan, the following incentives programs shall sunset immediately:

 

§  Current Development Program

§  Midpoint increases

§  Incentives for additional training

§  15 Year Longevity Plan

 

Projected salary computations for each employee will be reviewed with the Department Heads for accuracy.  This will give Department Heads explanation of the salary computations for their current employees as well as training of the new plan.

 

The Committee feels the proposed pay scale and salary computation plan gives current employees as fair and equitable pay plan as possible with all new employees being treated equally according to education and relevant work experience.

 

            Commissioner Carroll noted that the new schedule builds longevity into the schedule

 

which will allow employees to advance.

 

            Commissioner Lankford reiterated the Board had allocated $250,000 in personnel

 

contingency in the fiscal year 2007-08 budget for county employees.

 

            Personnel Officer Bullins stated that the Committee did not look at any particular

 

job or employee, its main goal was to develop and recommend fair and equitable guidelines for

 

determining wages for permanent County employees (present and future).

 

            Personnel Officer Bullins also noted that the projection cost could change depending

 

upon new hires and employees who could retire, resign, etc.

 

            Commissioner Carroll noted after the revised salary pay schedule has been in place for a

 

year or so, the possibility of a classification study being done by an outside independent

 

consultant.

 

The Board discussed the proposal submitted by the Committee.

 

            Chairman Inman directed the Clerk to place the item on the Action Agenda for the

 

November 26th meeting.

 

State Employees Credit Union – Request for Lease Renewal – ATM Machine

 

            County Manager Bryan Steen presented a request from the State Employees’ Credit

 

Union requesting to exercise the first one-year renewal option agreed upon by County Stokes

 

and State Employees’ Credit Union on January 4, 2005.  In accordance with the terms of the

 

original lease agreement, monthly rental payments will remain rent free, for the lease term

 

beginning 01-01-2008 and ending 12-31-2008.

 

            The Board discussed the request for Lease Renewal from the State Employees’ Credit

 

Union.

 

            The Board agreed to move the item to the Action Agenda.

 

Contract – County Provision of Services to Water and Sewer Authority

 

            County Manager Bryan Steen stated that the MLP had notified the County on

 

October 26, 2007 that they would no longer provide meter reading and maintenance services

 

for the Germanton Water Line effective October 31, 2007.  Manager Steen had worked with

 

other entities without any luck and spoke to the Water and Sewer Authority about the County

 

providing the services on a six-month trial basis.   Public Works Director Mark Delehant had

 

agreed his department could provide the same service as MLP for about $500 a month and

 

contract with an outside vendor (for a minimal amount) for billing services (County Finance

 

Department will provide the outside vendor with the data for billing).  This would result in a

 

substantial savings for the Water and Sewer Authority.

 

            The Board agreed to move the item to the Action Agenda.

 

Proposed Resolution – EMS Stretcher Donation Request

 

            Support Services Supervisor Danny Stovall presented a request from Ms. Whitney

 

Hawkins –Stokes County Schools.  Ms. Whitney requested the possibility of the County

 

donating used EMS stretchers for the schools’ Allied Health Programs.

 

            EMS Training Officer Brian Booe recommended that the County donate the used

 

Ferno 35A stretchers that are not being utilized and currently in storage to each high school.

 

This would help offset some of the cost of obtaining equipment for the schools.  Officer Booe

 

noted that EMS could contact the schools and request to use the stretchers in the event of an

 

emergency.

 

            Mr. Stovall noted that North Carolina General Statute – 153A-176, 160A-265, and

 

160A-274 permits the County to sale, lease, exchange property with a School Administrative

 

Unit with or without consideration upon authorization by the Board of Commissioners at a

 

regular meeting.

 

            Mr. Stovall presented the proposed Resolution for the Board’s consideration:

 

Resolution authorizing sale of personal property worth less than $30,000.00

(G.S. 153A-176; 160A-265; 160A-274)

 

 

WHEREAS, The County of Stokes owns three (3) Ferno Washington Model 35A stretchers that have become surplus; and

 

WHEREAS, North Carolina General Statute, 153A-176, 160A-265 and 160A-274 permits the County to sale, lease, exchange such property with a School Administrative Unit with or without consideration upon authorization by the Board of Commissioners at a regular scheduled meeting; and

 

WHEREAS, the Board of Commissioners are convened in a regular meeting;

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Board of Commissioners authorizes the Support Services Supervisor to donated the following items to the Stokes County Schools Allied Health program without consideration;                            

       

(3) Ferno Washington Model 35A Stretchers   

                                       

 

Adopted this the _____day of ___________ 2007.

 

_____________________________                          _____________________________

J. Leon Inman- Chairman                                           Jimmy Walker – Vice Chairman

____________________________                              _____________________________

Ron Carroll - Commissioner                                        Ernest Lankford - Commissioner     

                                                             

____________________________                            Attest ________________________                    

Stanley Smith – Commissioner                                             Darlene Bullins

Clerk to the Board

 

            The Board discussed the request.

 

            The Board agreed to move the item to the Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Northwest Community Care Network –Proposed Mental Health Coordinator Position

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to accept the proposal from Northwest Community

 

Care Network to place a Mental Health Coordinator Position in Stokes County as soon as

 

possible and authorize the County Manager to execute the contract with Northwest Community

 

Care Network for those services.  Commissioner Smith seconded and the motion carried (4-0)

 

with Vice Chairman Walker absent.

 

Dan River Grant Application Proposal – Natural Resources

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to approve the Dan River Application Proposal

 

recommended by Natural Resources.  Commissioner Carroll seconded and the motion carried

 

(4-0) with Vice Chairman Walker absent.

 

Appointments – CenterPoint Human Services

 

            Chairman Inman presented the following information from CEO Betty Taylor-

 

CenterPoint:  Of the two individuals (Brenda Kelly and Perry Carroll) applying, the Appointing

 

Authority supports the appointment of Perry Carroll to the open Board of Directors’ position

 

for Stokes County.

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to appoint Perry Carroll to serve on the CenterPoint

 

Board of Directors.  Commissioner Smith seconded and the motion carried (4-0) with Vice

 

Chairman Walker absent.

 

Economic Development Director – Reinstatement of Position

 

            The Board continued discussion (October 22, 2007 meeting) of the reinstatement of the

 

Economic Development Director position.

 

            Commissioner Smith moved to approve the reinstatement the Economic Development

 

Position for the remainder of the fiscal year and Budget Amendment #30 which allocates the

 

funding.  The motion died for lack of a second.

 

            Commissioner Lankford stated he could not vote for the reinstatement of the Economic

 

Development Director’s position for the following reasons:

 

·         Stay the course as the Board planned with the adoption of the Fiscal Year 2007-08 budget and not to allocate funding for this position until the next budget cycle per the recommendation of the County Manager that he would be acting as Interim Economic Development Director until the next budget

·         County Manager will be eliminating the position of Interim Health Director very soon

·         Consider contracting for any help that is needed before the County adopts the 2008-09 budget for any urgent projects in this budget year

·         Would request the Board consider allowing Bryan McClure of Wilmington (who is very strong in Economic Development) make a presentation on December 10th to help the Board decide which direction to go

·         The need to hear the presentation from Golder Associates before any action is taken

·         The start up of the Economic Development Commission

·         As discussed in the Planning Sessions, increase the fund balance as much as possible

 

Commissioner Lankford concluded that this entire Board supports Economic

 

Development.

 

            Commissioner Carroll has no issue in waiting until after the presentation requested

 

by Commissioner Lankford and he would also like to have the full Board in attendance before

 

voting on the issue.

 

 

            Commissioner Carroll moved to table the agenda item until December 10, 2007.

 

Commissioner Lankford seconded and the motion carried (4-0) with Vice Chairman Walker

 

absent.

 

Proposed Sick Leave Accrual Accumulation Rate Change

 

            County Manager Bryan Steen continued discussion of the following proposed

 

Sick Leave Accrual Accumulation Rate Change:

 

Work Schedule

Current

Proposed

 

Accrual

Accrual

 

Per Pay Period

Per Pay Period

37.5 Workweek Schedule

5.77 hours

6.92 hours

General Employees

 

 

40.0 Workweek Schedule

6.17 hours

7.40 hours

Natural Resources

 

 

45.0 Workweek Schedule

6.92 hours

8.30 hours

Sheriff's Department, Jail

 

 

Communications,

 

 

50.0 Workweek Schedule

7.69 hours

9.22 hours

EMS

 

 

 

            Chairman Inman entertained a motion.

 

            Commissioner Lankford moved to approve the County Manager’s Sick Leave Accrual

 

Accumulation Rate Change effective with pay period beginning 11-16-07 (5:00pm). 

 

Commissioner Smith seconded and the motion carried (4-0) with Vice Chairman Walker

 

absent.

 

 

Budget Amendment #29 – Fire Commissioner Reimbursement

 

            Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to approve Budget Amendment #29.  Commissioner

 

Lankford seconded and the motion carried (4-0) with Vice Chairman Walker absent.

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Governing Body

 

 

 

100.4110.441

Fire Commissioners

 

 $  1,100.00

 $     1,100.00

 

Reimbursement

 

 

 

 

Special Appropriation

 

 

 

100.4520.491

Stokes County Fire &

 $   23,900.00

 $(1,100.00)

 $   22,800.00

 

Rescue Association

 

 

 

 

 

 $   23,900.00

 $             -  

 $   23,900.00

 

This budget amendment is justified as follows:

 

To transfer funds for the Fire Commissioners’ reimbursement from the Stokes County Fire & Rescue Association’s budget to the Governing Body’s budget

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget

 

Proposed Resolution – EMS Stretcher Donation Request

 

            Chairman Inman entertained a motion.

 

            Commissioner Smith moved to approve the EMS stretcher donation to Stokes County

 

Schools.  Commissioner Lankford seconded and the motion carried (4-0) with Vice Chairman

 

Walker absent.

 

State Employees Credit Union – Request for Lease Renewal – ATM Machine

 

Chairman Inman entertained a motion

 

            Commissioner Carroll moved to approve the Lease Renewal for the ATM Machine

 

as requested by the Sate Employees Credit Union.    Commissioner Smith seconded and the

 

motion carried (4-0) with Vice Chairman Walker absent.

 

Contract – County Provision of Services to Water and Sewer Authority

 

Chairman Inman entertained a motion.

 

Commissioner Lankford moved to approve the motion to allow Stokes County to

 

contract with the Water and Sewer Authority to provide water meter reading services.

 

Commissioner Smith seconded and the motion carried (4-0) with Vice Chairman Walker

 

absent.

 

 

CLOSED SESSION

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6)

 

Commissioner Carroll moved to enter into closed session for the following:

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11(a)(3).

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6)

 

Commissioner Smith seconded and the motion carried (4-0) with Vice Chairman

 

Walker absent.

 

 

            The Board returned to open session of the November 14th meeting.

 

Interim Health Director

 

            Chairman Inman entertained a motion.

 

 

            Commissioner Carroll stated the Board of Health has recommended the employment

 

of Jeannette K. Braswell as Interim Director of Public Health for Stokes County effective

 

the first Monday in December and has recommended an annual salary of $65,000.

 

            Commissioner Carroll moved to consent to the annual salary of $65,000 for

 

Ms. Jeannette Braswell as Interim Health Director.  Commissioner Lankford seconded and the

 

motion carried (4-0) with Vice Chairman Walker absent.

 

Fire Service Agreements

 

            Chairman Inman entertained a motion.

 

            Commissioner Carroll moved to approve the revised contract for Pilot Mountain Rescue

 

Squad and EMS clarifying Items #1, #3, and #4 which clarifies that this contract is

 

for medical first response and rescue squad services and deleting fire protection services.  

 

Commissioner Smith seconded and the motion carried (4-0) with Vice Chairman Walker

 

absent.

 

            (A copy of the revised agreement will be retained by the Clerk of the Board)

 

            Commissioner Carroll moved to approve the revised contract for the Westfield Vol.

 

Fire Department clarifying that their contract is for Fire Protection and Emergency First

 

Responders Services and that the contract would have a term of one year.  Chairman Inman

 

seconded and the motion failed (2-2) with Commissioner Lankford and Commissioner Smith

 

voting against the motion.

 

            Commissioner Carroll moved to approve the following motion:

 

·         This Board reaffirm its commitment to the appointment of a committee to develop a proposed policy governing the operations of the Service District with the process of appointing this committee to be initiated upon receipt of signed contracts from seven (7) Service District Agencies and until such time that a new policy is adopted, the procedures in place during calendar year 2007 with the appointment of Fire Commissioners and development of the budget be retained in place with the stipulation that the Open Meetings Law be complied with and the budget recommendations flow through the County Manager for his

review.

 

Commissioner Lankford seconded and the motion carried (4-0) with Vice Chairman

 

Walker absent.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Commissioner Lankford moved to adjourn the meeting.   Commissioner Smith

 

seconded and the motion carried (4-0) with Vice Chairman Walker absent.

 

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman