STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    OCTOBER 22, 2007

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Monday, October 22, 2007 at 6:00 pm with the following members present:

 

                                                Chairman J. Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                County Attorney Edward Powell                                          

Finance Director Julia Edwards

District Supervisor James Booth- Soil/Water

                                               

 

Chairman Leon Inman called the meeting to order.

 

Commissioner Smith delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the October 22nd agenda.       

Commissioner Lankford moved to approve the October 22nd agenda as received. 

 

Vice Chairman Walker seconded and the motion carried unanimously.

           

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Mr. Scott Morton

3755 Piney Mtn. Road

Walnut Cove, NC  27052

Re:  Mental Health Association Recommendations

 

Mr. Morton stated he represented a small minority of the working group that submitted the recommendations for allocating the additional funding from CenterPoint. Mr. Morton expressed concerns regarding the proposed mental health coordinator position.  Mr. Morton, stated in his opinion, the current proposal will not benefit Stokes County and noted the intentions of the proposed position was to fill the holes in the current mental health system, pointing out what needs to be done outside the system.  Mr. Morton concluded that he feels the position will cost taxpayers more and the system definitely does not need one more bureaucrat within the system who cannot provide the citizens with mental health services. 

 

Mr. Mike Merritt

PO Box 2181

King, NC  27021

RE:  Stokes County Fire Department & Fire Association

 

Mr. Merritt, President of Fire & Rescue Association, requested answers to the following questions:  (1) Why funding has not been received from the County, which was approved in the F/Y 2007-08 budget for the Fire & Rescue Association? (2)  With the fire contracts up in the air and fire departments still running calls, when are the fire departments going to receive funding to pay their bills? Mr. Merritt concluded that the contracts need to be finalized and suggested the fire departments receive some funding until the issue is resolved in order to pay their bills.

 

Mr. Randall Patterson

2595 Mtn. View Church Road

King, NC  27021

Re:  Stokes County Fire Protection Service District

 

Mr. Patterson, member of the Sauratown Vol. Fire Department, noted the recent policy change made by the Board regarding 8-page Service District Guidelines and felt the policy change was made abruptly with no notification or understanding.  Mr. Patterson expressed appreciation to the many volunteers who actually save county dollars and are valuable resources for each department.  Mr. Patterson questioned if there was anyway to have these people who give so much to possibly have a voice in the revised policy discussions – a possible forum to discuss the issues.  Mr. Patterson noted that Sauratown Vol. Department has issues with section #5 of the agreement –“County has no responsibility for the Fire Department’s debt” and presented documentation that Sauratown Vol. Fire Department requested funding for their station.

Mr. Patterson reiterated the need to include the valuable volunteers in discussion and preparation of the revised 8-page document.

 

Mr. Phil Sutphin

PO Box 93

Westfield, NC  27053

Re:  Stokes County Fire Protection Service District

 

Mr. Sutphin echoed the comments from Mr. Merritt and Mr. Patterson.  Mr. Sutphin expressed

concerns regarding residents in Westfield who could be paying homeowner's insurance at a fire rate of 10 due to contracts not being signed.  Mr. Sutphin noted that there had been no meeting to discuss and draft the new 8-page guidelines with the Volunteer Fire Departments as indicated by the Board several months ago.  Mr. Sutphin noted that they are still running calls for Stokes County and receiving no funding, thus causing Surry County residents to pay for services provided to Stokes County.  Mr. Sutphin noted that the Fire Association had amended the 8-page document to include open meetings laws, added the County Manager to the budget process, and trying to meet the Board halfway.  Mr. Sutphin reiterated the need for the County and the Association to meet and start drafting the 8-page document.

 

CONSENT AGENDA

 

            Chairman Inman entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

·         Minutes of September 27, 2007

·         Minutes of October 2, 2007

·         Minutes of October 8, 2007

 

Commissioner Carroll noted the following corrections:

 

September 27th minutes

Page #3 - Change the wording – to be assure payment… to be assured payment

Page #3 – Change the wording – be one on the… to be done on the

Page #3 – Change the wording – at the site in owns… to at the site it owns

Page #3 – Change the wording – must proof the need… to must prove the need

 

October 2nd Planning minutes

Page #4 – Change the wording – met or compiled… to met or complied

Page #8 – Change the wording – right-a-ways to right of ways

 

October 8th minutes

Page #9 – Change the wording – Health to be… to Health should be

Page #11 – Correct date – Friday, October 18th … to Thursday, October 18th

 

 

Commissioner Smith noted the following correction:

September 27th minutes

Page #3 – correct spelling Towner owner… to Tower owner

 

Vice Chairman Walker noted the following correction:

September 27th minutes

Page #3 – Change the wording – will come in the need… to will come if the need

 

Sheriff’s Department – Budget Amendment #27

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #27.  

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

         As

Number

Description

Amount

(Decrease)

      Amended

 

Sheriff’s Department

 

 

 

100.4310.511

Equipment – non capital

$870.12

$1,927.00

$2,797.12

 

Totals

$870.12

$1,927.00

$2,797.12

 

This budget amendment is justified as follows: To purchase a Watt Synthesized Body Wire Transmitter

 

This will result in a net increase of $1,927.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

Current

 

 

Account

Account

Budgeted

Increase

          As

Number

Description

Amount

(Decrease)

     Amended

100.3301.441

Federal Fines/Forfeitures

    $.00

$1,927.00

$1,927.00

 

Totals

    $.00

$1,927.00

$1,927.00

 

Finance – Budget Amendment #31

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #31.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Information Systems

 

 

 

100.4210.000

Salaries & Wages

 $ 130,393.00

 $   2,143.00

 $ 132,536.00

 

 

 

 

Sheriff's Department

 

 

 

100.4310.000

Salaries & Wages

 $1,346,486.00

 $   8,735.00

 $1,355,221.00

 

Jail

 

 

 

100.4320.000

Salaries & Wages

 $  589,721.00

 $   7,575.00

 $  597,296.00

 

Emergency Communications

 

 

 

100.4325.000

Salaries & Wages

 $  355,116.00

 $      631.00

 $  355,747.00

 

Emergency Medical Services

 

 

 

100.4370.000

Salaries & Wages

 $1,103,884.00

 $   2,081.00

 $1,105,965.00

 

Health Department

 

 

 

100.5100.000

Salaries & Wages

 $  806,067.00

 $   4,816.00

 $  810,883.00

 

Contingency

 

 

 

100.9910.100

Leave Cost

 $  100,000.00

 $(25,981.00)

 $    74,019.00

 

 

 $4,431,667.00

 $             -  

 $4,431,667.00

 

This budget amendment is justified as follows:

To transfer funds from Contingency Leave Cost for the pay out of employees terminating employment with Stokes County.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Walnut Cove Senior Center Advisory Council By-Laws – Proposed Amendment

 

            County Manager Bryan Steen presented the following proposed Amendment  

 

recommended and approved by the Walnut Cove Senior Advisory Council for the Walnut Cove

 

Senior Center Advisory Council By-Laws at the October 8th meeting for consideration:

 

 

Support of the Shelton Foundation, Inc.

 

            Clerk to the Board Darlene Bullins submitted the following Resolution in Support of

 

The Shelton Foundation, Inc. for the Board’s consideration as requested at the October 8th

 

meeting:

 

 

A Resolution in Support of The Shelton Foundation, Inc. by the

Board of Stokes County Commissioners

WHEREAS, The Shelton Foundation, Inc., having deep ties to Stokes County, is attempting to assist Stokes and Surry high-school students who desire to pursue a college education; and

WHEREAS, the Shelton Foundation, Inc. Scholarship Program, intends to award approximately 50 students up to $1,000 in scholarships to Surry Community College and Forsyth Technical Community College in the fall of 2008; and

WHEREAS, the Shelton Foundation, Inc. Scholarship Program intends to continue to increase the availability of financial assistance to as many as 500 students: and

WHEREAS, the Shelton Foundation, Inc. Scholarship Program is focused upon the work ethic and character of students with financial need, and is designed to get students started in a community-college program and go on to attend a four-year college or university; and

WHEREAS, the scholarships provided by the Shelton Foundation, Inc. ensure more opportunities for education and an improved life for the recipients from Stokes County.

NOW, THEREFORE, BE IT RESOLVED, that the Stokes County Board of Commissioners endorses and commends the efforts of The Shelton Foundation, Inc.

Adopted this 22nd day of October, 2007.

 

 

_________________________________                      ________________________________

Chairman J. Leon Inman                                              Vice Chairman Jimmy Walker

 

 

_________________________________                     _________________________________

Commissioner Ron Carroll                                          Commissioner Ernest Lankford

 

 

_________________________________ 

Commissioner Stanley Smith

 

Attest:

 

 

_________________________________

Clerk to the Board Darlene Bullins

 

 

 

Rescheduling of November 12th Meeting

 

            Clerk to the Board Darlene Bullins requested to reschedule the November 12th meeting

 

to Tuesday, November 13th or an alternate date due to the offices being closed in observance of

 

Veterans Day.

 

            Commissioner Carroll requested an alternate date due to a scheduling conflict on the

 

13th.

 

            Chairman Inman suggested Wednesday, November 14th as an alternate date at 1:30 pm. 

 

            The Board unanimously agreed to reschedule the November 12th meeting to

 

Wednesday, November 14th at the regular time of 1:30 pm.

 

            Commissioner Lankford moved to approve the Consent Agenda as amended. 

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Comments – Manager and Board of Commissioners

 

            County Manager Bryan Steen introduced Mr. Mark Delehant, the new Public Works

 

Director from Burke County.  Mr. Delehant was Burke County’s Water/Sewer Supervisor.

 

The Board welcomed Mr. Delehant to Stokes County.  Mr. Delehant stated he appreciated the

 

opportunity to work for Stokes County and looked forward to working with the Board and

 

the citizens of Stokes County.

 

            Manager Steen noted that Piedmont Natural Gas had notified the County that the

 

Reidsville business office would be closing on Friday, November 2nd.  Citizens will have the

 

following alternate locations in Reidsville to pay their bills – McKinney Sewing Center – 1405

 

Scales Street and Sibbs Food and Garden Center – 645 Freeway Drive.

 

 

 

            Commissioner Carroll (as the Board of Commissioners’ appointee to the Board of

 

Health) notified the Board that the current Stokes County Health Director had resigned and

 

County Manager Steen would continue to serve as Interim Health Director.  The Board has

 

contacted the State requesting assistance in finding an Interim Health Director to replace

 

Manager Steen.

 

            Commissioner Lankford reminded members of the upcoming Grady Hunter Awards

 

Banquet on Tuesday, October 23rd.

 

            Commissioner Smith updated the Board from the recent Regional Tourism Initiative-

 

Steering Committee meeting.  Commissioner Smith noted that great strides were made last

 

Friday at the Steering Committee meeting regarding the marketing and web design for the RTI.

 

            Chairman Inman updated the Board from the recent Forsyth Technical Community

 

College (FTCC) Advisory Council meeting held last Friday.  Chairman Inman noted the recent

 

growth at the FTCC location in Walnut Cove and the need for additional space at that location. 

 

Chairman Inman reiterated the need for a FTCC stand alone campus in Stokes County at the

 

meeting and a possible location at the Meadows property.

 

Vice Chairman Walker noted the progress being made for a FTCC stand alone campus 

 

at the Meadows property.  Vice Chairman Walker also noted the need for an Engineer Study

 

and a Phase One Environmental Study and possibly a Phase Two Environmental Study to

 

assure the County that the property is appropriate for a FTCC campus.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Dan River Grant Application Proposal – Natural Resources

 

            District Supervisor James Booth presented the following information regarding the

 

request of support for the proposed Application for “Best Management Practices in the Dan

 

River Watershed”:

 

 

District Supervisor Booth reiterated that the Grant would provide funding for a full time

 

position for three years with hopes in the future for additional grants to maintain the position. 

 

District Supervisor Booth requested the Board’s approval to continue the application process

 

for the “Best Management Practices in the Dan River Watershed” Grant.

 

            The Board discussed the proposed grant.

 

            Chairman Inman directed the Clerk to place the item on Action Agenda for the

 

November 14th meeting.

 

Appointments – Water and Sewer Authority

 

            Chairman Inman informed the Board of the recent resignation (August 19, 2007) from

 

Ron Clifford-Chairman of the Stokes County Water and Sewer Authority.

 

            The Board discussed the vacancy on the Water and Sewer Authority.

 

            Chairman Inman noted that Public Works Director Mark Delehant will serve as the

 

official manager of the Water and Sewer Authority’s operations.

 

            Clerk to the Board Darlene Bullins noted the Water & Sewer appointment will be

 

advertised in the upcoming edition of the Stokes News and placed on the County website.

 

            Chairman Inman directed the Clerk to place the appointment on the Discussion Agenda

 

for the November 14th meeting.

 

Economic Development Director – Reinstatement of Position

 

            County Manager Bryan Steen continued discussion regarding the reinstatement of the

 

Economic Development Director’s position from the Goal Sessions Planning meeting on

 

October 15th.    Manager Steen presented the following proposed budget amendment as

 

requested by the Board at the October 15th meeting:

 

 

 

 

 

 

 

 

Budget Amendment #30

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Economic Development

 

 

 

100.4920.000

Salaries & wages

 $   21,632.00

 $ 26,000.00

 $   47,632.00

100.4920.090

Social Security

 $     1,341.00

 $   1,610.00

 $     2,951.00

100.4920.091

Medicare Tax

 $        314.00

 $      375.00

 $        689.00

100.4920.100

Retirement

 $     1,067.00

 $   1,285.00

 $     2,352.00

100.4920.101

401(k)

 $        216.00

 $      260.00

 $        476.00

100.4920.100

Group Insurance

 $     1,179.00

 $   2,065.00

 $     3,244.00

100.4920.111

Dental Insurance

 $          88.00

 $      155.00

 $        243.00

 

Public Assistance

 

 

 

100.5450.000

Medicaid

 $2,424,810.00

 $(31,750.00)

 $2,393,060.00

 

 

$2,450,647.00

 $             -  

 $2,450,647.00

 

This budget amendment is justified as follows:

To transfer funds from Medicaid to fund the Economic Development Director position for the remainder of the fiscal year.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Members of the Board made the following comments regarding the reinstatement of the

 

Economic Development Director:

           

Commissioner Carroll – reiterated the need for a full time Economic Development Director in order to continue emphasis on economic development in Stokes County and to plan for infrastructure for the County.  No funding needed from the fund balance – this budget amendment does not change the fiscal year 2007-08 budget.

 

Commissioner Lankford – reiterated the need to continue with the plans adopted in the fiscal year 2007-08 budget for the County Manager to be the Interim Economic Development Director which saves funding and increases the fund balance. Cannot support at this time the reinstatement of the position until after the fund balance is announced, however, does support economic development in Stokes County

 

Vice Chairman Walker – echoes Commissioner Carroll’s comments for the need for a full time Economic Development Director; the sentiment of the people in Stokes County is to strengthen economic development in Stokes County; was not in favor from the beginning to eliminate the full time position in the 2007-08 budget

 

Commissioner Smith – no problem with reinstating the Economic Development Director as conditions have changed since the adoption of the 2007-08 and he can support the submitted budget amendment, which does not change the overall budget

 

Chairman Inman – reiterated the need for the County Manager to be in the County Manager’s office with the hopes of an Interim Health Director being hired as soon as possible; the need to strengthen economic development in Stokes County to lessen the burden of the tax payer

 

            Chairman Inman directed the Clerk to place the item on the November 14th Action

 

Agenda.

 

Proposed Sick Leave Accrual Accumulation Rate Change

 

            County Manager Bryan Steen continued discussion of the following proposed

 

Sick Leave Accrual Accumulation Rate Change:

 

Work Schedule

Current

Proposed

 

Accrual

Accrual

 

Per Pay Period

Per Pay Period

37.5 Workweek Schedule

5.77 hours

6.92 hours

General Employees

 

 

40.0 Workweek Schedule

6.17 hours

7.40 hours

Natural Resources

 

 

45.0 Workweek Schedule

6.92 hours

8.30 hours

Sheriff's Department, Jail

 

 

Communications,

 

 

50.0 Workweek Schedule

7.69 hours

9.22 hours

EMS

 

 

 

            Manager Steen noted that information from KobeWieland indicates that general

 

administration office staff does not formally record sick days, it is up the manager of the

 

department to deal with excessive absences and hourly employees receives 2 episodes per

 

calendar year. Stokes Reynolds Memorial Hospital’s administration staff receives 72 hours per

 

year and the sick leave accrual does not increase with years of service.  Manager Steen noted

 

it was difficult to compare governmental benefits with that of private entities.

 

            Manager Steen requested to move forward with the sick leave accrual recommendation.

 

The Board continued the discussion regarding the manager’s sick leave accrual accumulation

 

rate change recommendation, current employee benefits, and sick leave accruals pertaining

 

to retirement.

           

            Chairman Inman requested the Clerk to place the item on the November 14th Action

 

Agenda.

 

Artist’s Way Creations – Lease Request

 

            County Manager Bryan Steen requested further direction regarding the request from

 

Artist’s Way Creations for leasing the old DSS Building.  Manager Steen submitted the

 

request from Bonnie Rodell- Artist’s Way Creations to rent the Old DSS which joins the

 

property Ms. Rodell currently rents from the County.  Ms. Rodell stated she would pay all

 

costs to renovate the building.  Manager Steen noted that the County had not occupied the

 

building since 1992.  Manager Steen noted parking issues, possible ADA compliance issues,

 

and heating/air-conditioning issues related to the possible future use of the building.

 

            The Board unanimously agreed to discussed the issue after the Board receives the

 

county facilities inventory and space assessment.

 

            Chairman Inman requested Manager Steen to pass along the information to Ms. Rodell

 

and if possible find out Ms. Rodell’s time frame in acquiring the property.

 

Budget Amendment #29

 

            Finance Director Julia Edwards presented Budget Amendment #29 as requested by

 

the Board at the October 15th meeting.

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Governing Body

 

 

 

100.4110.441

Fire Commissioners

 

 $  1,100.00

 $     1,100.00

 

Reimbursement

 

 

 

 

Special Appropriation

 

 

 

100.4520.491

Stokes County Fire &

 $   23,900.00

 $(1,100.00)

 $   22,800.00

 

Rescue Association

 

 

 

 

 

 $   23,900.00

 $             -  

 $   23,900.00

 

This budget amendment is justified as follows:

To transfer funds for the Fire Commissioners’ reimbursement from the Stokes County Fire & Rescue Association’s budget to the Governing Body’s budget

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget

 

            Commissioner Carroll reiterated the need for the reimbursement to Fire Commissioners

 

be in the Governing Body’s budget as they are a public body and need to be paid directly from

 

county tax revenues.

 

            Commissioner Carroll noted that this does not change any funding, but only where the

 

payment is paid from.  Reimbursement will be requested by the Fire Commissioners to the

 

County Manager and paid by the Finance Department.

 

            Chairman Inman reiterated that the reimbursement to the Fire Commissioners does not

 

depend on the signing of the volunteer fire departments’ agreements.

 

            The Board discussed the current status of reimbursement to the Fire Commissioners.

 

Chairman Inman directed the Clerk to place budget amendment #29 on the November 14th

 

Action Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Danbury Volunteer Fire Department – Request to Purchase Fire Apparatus

 

            County Manager Bryan Steen reviewed the request from Danbury Volunteer Fire

 

Department, which was discussed at the October 8th meeting for the purchase of a fire apparatus

 

as follows:

 

 

o   Cooper Kenworth - $69,964.00

o   Slagle Fire Equipment (KME) - $211,800.00

o   Scott (6 airpacks, 6 spare bottles, camera) - $28,458.00

o   RCS Communications - $1,000.00

o   Total = $311,222.00

 

County Manager Steen concluded that there would be no payment due in the current

 

2007-08 Fiscal Year.

 

Chairman Inman entertained a motion to approve the Danbury Volunteer Fire

 

Department’s request to purchase a fire apparatus.

 

            Commissioner Lankford moved to approve the request from Danbury Volunteer Fire

 

Department for the purchase of a fire apparatus with total cost of approximately $311,222.00. 

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

Proposed Fire Service District Budget

 

            County Manager Bryan Steen presented the following revised recommendations for the

 

2007-08 Fire Service District Budget from the Stokes County Fire Commission, which reflects

 

the necessary financial cuts that were discussed at the October 8th meeting:

 

Agency Name

07-08 Request

Fire Commission

2007-08

Final

 

 

Recommended

Cuts

2007-08

 

 

07-08 Final

 

Recommendation

31-Pinnacle

 $       142,382.00

 $        138,071.00

 $  5,000.00

 $          133,071.00

32-Lawsonivlle

 $       105,678.00

 $        104,528.00

 $  8,675.00

 $            95,853.00

34-Francisco

 $       228,695.00

 $        180,593.00

 $  8,950.00

 $          171,643.00

36-Northeast Stokes

 $       180,780.00

 $        171,114.00

 $  6,783.00

 $          164,331.00

37-Stokes Rockingham

 $       353,645.00

 $        200,014.00

 $  4,300.00

 $          195,714.00

38 Sauratown

 $       258,240.00

 $        177,953.00

 $10,000.00

 $          167,953.00

39-Danbury

 $       239,146.00

 $        166,452.00

 $10,500.00

 $          155,952.00

40-South Stokes

 $       207,911.00

 $        164,034.00

 $  6,350.00

 $          157,684.00

41-Double Creek

 $       142,347.00

 $        133,641.00

 $10,240.00

 $          123,401.00

73-Westfield

 $         49,866.00

 $         49,866.00

 $  1,375.00

 $            48,491.00

76-Pilot Knob

 $         17,992.00

 $         17,992.00

 $           -  

 $            17,992.00

86-Pilot Rescue

 $         18,000.00

 $         18,000.00

 $           -  

 $            18,000.00

 

 $    1,944,682.00

 $     1,522,258.00

 $72,173.00

 $        1,450,085.00

 

           

 

Manager Steen reiterated the amount falls within the range appropriated by the Board

 

with the adoption of the Fiscal Year 2007-08 County Budget for the Fire Service District with

 

approximately $991 being returned to the Fire Service District Fund Balance.

 

            Manager Steen also presented Budget Amendment #28 which appropriates funding as

 

follows:

 

Service District Fund – Budget Amendment #28

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Service District Fund

 

 

 

209.4340.001

South Stokes

$

 $    157,684.00

 $  157,684.00

209.4340.002

Danbury

$

 $    155,952.00

 $  155,952.00

209.4340.003

Sauratown

$

 $    167,953.00

 $  167,953.00

209.4340.004

Stokes-Rockingham

$

 $    195,714.00

 $  195,714.00

209.4340.005

Northeast Stokes

$

 $    164,331.00

 $  164,331.00

209.4340.006

Francisco

$

 $    171,643.00

 $  171,643.00

209.4340.007

Lawsonville

$

 $      95,853.00

 $    95,853.00

209.4340.008

Pinnacle

$

 $    133,071.00

 $  133,071.00

209.4340.009

Westfield

$

 $      48,491.00

 $    48,491.00

209.4340.010

Pilot Mountain

$

 $      18,000.00

 $    18,000.00

209.4340.011

Pilot Knob

$

 $      17,992.00

 $   17,992.00

209.4340.012

Double Creek

$

 $    123,401.00

 $ 123,401.00

209.9910.000

Total App.-Fire Depts.

 $1,451,076.00

         ($1,451,076.00)

 

 

 

 $1,451,076.00

 $         (991.00)

 $1,450,085.00

 

 

            Chairman Inman entertained a motion to approve the revised 2007-08 Fire Service

 

District Budget and Budget Amendment #28.

 

            Commissioner Lankford moved to approve the revised Fiscal Year 2007-08 County

 

Budget for the Fire Service District in the amount of $1,450,085 submitted by the Fire

 

Commission and Budget Amendment #28.  Commissioner Smith seconded and the motion

 

carried unanimously.

 

Proposed Resolutions and Ordinance –Stokes 2007 CDBG Scattered Site Housing Grant

 

            County Manager Bryan Steen submitted the following proposed resolutions and

 

ordinance for the Stokes County 2007 CDBG Scattered Site Housing Grant along with

 

Benchmark’s Agreement for Administrative Services for the Scattered Site Housing Project

 

that were discussed at the October 8th meeting:

 

 

Chairman Inman entertained a motion to approve the Proposed Resolution to adopt the

 

required CDBG Policies, Procedures, and Plans for the Program.

 

Commissioner Lankford moved to approve the Proposed Resolution to adopt the

 

required CDBG Policies, Procedures, and Plans for the Program. Vice Chairman Walker

 

seconded and the motion carried unanimously.

 

            Chairman Inman entertained a motion to approve the Proposed Fair Housing

 

Resolution.

 

            Commissioner Carroll moved to approve the Proposed Fair Housing Resolution.  Vice

 

Chairman Walker seconded and the motion carried unanimously.

 

            Chairman Inman entertained a motion to approve the Proposed Community

 

Development Block Grant Program 2007 Project Budget Ordinance.

 

            Commissioner Smith moved to approve the Proposed Community Development Block

 

Grant Program 2007 Project Budget Ordinance. Commissioner Lankford seconded and the

 

motion carried unanimously.

           

Chairman Inman entertained a motion to approve the Proposed Resolution Authorizing

 

the County Manager to Sign Rehabilitation Contracts for the 2007 Community Development

 

Block Grant.

 

            Vice Chairman Walker moved to approve the Proposed Resolution Authorizing

 

the County Manager to Sign Rehabilitation Contracts for the 2007 Community Development

 

Block Grant.  Commissioner Lankford seconded and the motion carried unanimously.

 

            Chairman Inman entertained a motion to approve the Proposed Resolution for Scattered

 

Site Housing Rehabilitation Loan Subordination.

 

            Commissioner Smith moved to approve the Proposed Resolution for Scattered

 

Site Housing Rehabilitation Loan Subordination.  Vice Chairman Walker seconded and the

 

motion carried unanimously.

 

            Chairman Inman entertained a motion to approve the Benchmark CMR Inc.

 

Agreement for Administrative Services for the Scattered Site Housing Project.

 

            Commissioner Carroll moved to approve the Benchmark CMR Inc. Agreement for

 

Administrative Services for the Scattered Site Housing Project.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

 

 

Upset Bid – Surplus Tax Property

 

County Manager Bryan Steen presented the following information regarding the Sale

 

of Tax Foreclosed Properties presented by Support Services Supervisor Danny Stovall

 

at the October 8th meeting:

 

6942-04-64-0785

Deed Book/Page/557/230

Brook Cove Road #1

Benny M. Church

 $2,307.50

Upset Date 5:00 pm

September 24, 2007

Stanley Whitlow

 $2,150.00

Upset Date 5:00 pm

September 12, 2007

Benny M. Church

 $2,000.00

Upset Date 5:00 pm

August 29, 2007

Arvil Casstevens

 $1,100.00

Upset Date 5:00 pm

August 28, 2007

William West Jr.

 $   902.31

Upset Date 5:00 pm

August 14, 2007

Taxes/Interest

 $   939.20

October 1, 2007

 

6942-04-64-2704

Deed Book/Page/557/230

Brook Cove Road #2

Benny M. Church

 $   2,307.50

Upset Date 5:00 pm

September 24, 2007

Stanley Whitlow

 $   2,150.00

Upset Date 5:00 pm

September 12, 2007

Benny M. Church

 $   2,000.00

Upset Date 5:00 pm

August 29, 2007

Arvil Casstevens

 $      800.00

Upset Date 5:00 pm

August 28, 2007

William West Jr.

 $      636.22

Upset Date 5:00 pm

August 14, 2007

Taxes/Interest

 $      674.73

October 1, 2007

 

 

            Manager Steen noted that the Board had the option to approve or reject the upset bid for

 

each parcel and also noted that by accepting the bid, the County would be able to start receiving

 

tax revenue from the parcels.

 

            Chairman Inman entertained a motion to accept the following bids:

 

6942-04-64-0785

Deed Book/Page/557/230

Brook Cove Road #1

Benny M. Church

 $2,307.50

Upset Date 5:00 pm

September 24, 2007

6942-04-64-2704

Deed Book/Page/557/230

Brook Cove Road #2

Benny M. Church

     $2,307.50

Upset Date 5:00 pm

September 24, 2007

 

            Vice Chairman Walker moved to accept the following upset bids from Mr. Benny M.

 

Church for both parcels = $2,307.50 for each parcel.  Commissioner Smith seconded and the

 

motion carried (4-1) with Commissioner Lankford voting against the motion.

 

Appointments

 

            Chairman Inman presented the following individuals who were nominated

 

at the October 8th meeting to serve on the Stokes County Economic Development Commission:

 

·         Sam Hill

·         Russ Slate

 

Chairman Inman also presented a resume submitted by Rita Gale Young Cruise (to

 

Economic Development Director Ron Morgan) who was interested in serving on the

 

Commission.

 

            Commissioner Lankford moved to appoint Mr. Sam Hill and Mr. Russ Slate to

 

serve on the Stokes County Economic Development Commission.  Vice Chairman Walker

 

seconded and the motion carried unanimously.

 

            Chairman Inman noted the possibility of discussing with the Economic Development

 

Commission in the future an amendment to the By-Laws to allow for the appointment of an

 

alternate member.

           

CenterPoint Human Services – Board of Directors

 

            Chairman Inman noted the following individuals who were nominated at the

 

October 8th meeting:

 

·         Brenda J. Kelly

·         Perry Carroll

 

County Manager Steen noted that Ms. Kelly’s application had been referred to

 

CenterPoint Board for review.  CEO Betty Taylor had informed Manager Steen that Mr. Carroll

 

had not submitted a CenterPoint application.

 

            Commissioner Lankford requested the Clerk to contact Mr. Carroll regarding his

 

application.

 

            Chairman Inman directed the Clerk to place the item on the November 14th Action

 

Agenda.

 

 

 

CLOSED SESSION

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6)

 

            Commissioner Lankford moved to enter into closed session for the following:

 

·         To consider and take action with respect to the position to be taken by the county in negotiating the amount of compensation or other material terms of an employment contract pursuant to GS 143-318.11(a)(5).

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11(a)(3).

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(a)(6)

 

            Vice Chairman Walker seconded and the motion carried unanimously.

 

            The Board returned to open session of the October 22nd meeting.

 

Fire Service Agreements

 

            Chairman Inman entertained a motion to approve the revised Fire and First Response

 

Mutual Aid Agreement.

 

            Commissioner Lankford moved to approve the revised Fire and First Response

 

Mutual Aid Agreement.   Commissioner Smith seconded and the motion carried unanimously.

 

            Chairman Inman entertained a motion to approve the revised Fire & Rescue Protection

 

and Mutual Aid Agreement.

 

            Commissioner Lankford moved to approve the revised Fire & Rescue Protection

 

and Mutual Aid Agreement.  Vice Chairman Walker seconded and the motion carried

 

unanimously.

 

            (A copy of the revised agreements will be retained by the Clerk of the Board)

 

            Chairman Inman with full consent of the Board directed the Clerk to the Board and

 

County Manager to send the appropriate agreement to the appropriate fire department and/or

 

rescue squad.

 

            Commissioner Carroll moved to approve the following motion:

 

·         This Board reaffirms its commitment that upon receipt of signed agreements from the various fire and rescue agencies serving the Stokes County Fire Service District that this Board will appoint a committee to recommend guidelines for the operation of the fire commission and the expenditures of fire service district funds that will provide the basis for a potential policy of this Board

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Commissioner Lankford moved to adjourn the meeting.   Vice Chairman Walker

 

seconded and the motion carried unanimously.

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman