STATE OF NORTH CAROLINA )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                   )                    DANBURY, NORTH CAROLINA

                                                            )                    OCTOBER 8, 2007

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Monday, October 8, 2007 at 1:30 pm with the following members present:

 

                                                Chairman J. Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                County Attorney Edward Powell                                          

Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

           

 

 

Chairman Leon Inman called the meeting to order.

 

Commissioner Carroll delivered the invocation.

                       

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the October 8th agenda.          

 

            County Manager Bryan Steen requested the following:

 

·         Add Budget Amendment #26 to the Consent Agenda in order to contract personnel qualified to inspect Two Tattoo Businesses in the County who have already paid for their permit

 

            The Board unanimously agreed to add Budget Amendment #26 to the Consent Agenda.

 

            Commissioner Smith moved to approve the October 8th agenda as amended. 

 

Commissioner Lankford seconded and the motion carried unanimously.

           

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Mr. Mike Rothstein

1310 Prabhupada Road

Sandy Ridge, NC  27046

Re:  High Speed Internet Access

 

Mr. Rothstein spoke to the Board regarding the need for high-speed connectivity in their community in Stokes County, which has 4-5 businesses that are starting up and need high speed internet.  Mr. Rothstein presented a petition with 40 signatures that need and want high-speed internet services. Mr. Rothstein noted that only 68.07 percent of homes in Stokes County have the ability to access high speed internet, which places Stokes County in the lowest quartile of connectivity in the State.  Mr. Rothstein urged Commissioners to continue to work for high speed internet for the citizens of Stokes County and to help bring in economic development into the County.

 

Mr. Sam Hill

1274 Hill Street

King, NC  27021

RE:  Proposed Mental Health Coordinator Position

 

Mr. Hill spoke regarding the proposed Mental Health Coordinator position.  Mr. Hill expressed his appreciation to the Board in supporting this position.  Mr. Hill noted the funding should be provided by the County’s LME- CenterPoint which already facilitates mental health services for Stokes County.  Mr. Hill requested the Board consider allowing CenterPoint to be the funding source for the proposed position and to facilitate the proposed position.

 

CONSENT AGENDA

 

            Chairman Inman entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

·         Minutes of March 29, 2007

·         Minutes of June 14, 2007

·         Minutes of September 24, 2007

 

Commissioner Carroll noted the following corrections:

 

June 14th minutes

Page #11 – Change the wording – meeting to beginning… to meeting to begin

 

September 24th minutes

Page #11 – Change the wording   Attorney Dean… to Attorney Ricky

 

Economic Development – Budget Amendment #14

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #14 at the

 

September 24th meeting for the Board’s consideration.  

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Reserve Fund

 

 

 

201.4920.027

Economic Development

$12,750.00

$151,428.00

$164,178.00

 

Totals

$12,750.00

$151,428.00

$164,178.00

 

This budget amendment is justified as follows:

To appropriate funds to Capital Reserve Fund due to the Stokes County Development Corporation, Inc. dissolving as a corporation.  These funds are being transferred to the County to be used for economic development and/or tourism in the County.

 

This will result in a net increase of $151,428.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Reserve Fund

 

 

 

201.3839.000

Miscellaneous Revenue

$.00

$151,428.00

$151,428.00

 

Totals

$.00

$151,428.00

$151,428.00

 

            The Board discussed the proposed Budget Amendment #14 at the September 24th

 

meeting.

 

Tax Administration – Budget Amendment #15

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #15 at the

 

September 24th meeting for the Board’s consideration

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Tax Administration

 

 

 

100.4140.510

Equipment

$.00

$10,540.00

$10,540.00

 

Totals

$.00

$10,540.00

$10,540.00

 

This budget amendment is justified as follows:

To re-appropriate funds for the Tax Office software project.  This is to bring the balance forward in the fiscal year 2007-08 for this project.

 

This will result in a net increase of $10,540.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3991.000

Fund Balance

$.00

$10,540.00

$10,540.00

 

Totals

$.00

$10,540.00

$10,540.00

 

            The Board discussed the proposed Budget Amendment #15 at the September 24th meeting.

 

Senior Services Department – Budget Amendment #19

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #19 at the

 

September 24th meeting.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Senior Services

 

 

 

100.5860.020

Salary – Part Time

$20,828.00

$1,205.00

$22,033.00

100.5860.030

Salary–Permanent Part Time

$30,215.00

 ($1,205.00)

$29,010.00

 

Totals

$51,043.00

$.00

$51,043.00

 

This budget amendment is justified as follows:

To increase available part time hours to insure coverage during permanent part time employee resignation, employee leave usage, and volunteer absences.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

            The Board discussed proposed Budget Amendment #19 at the September 24th meeting.

 

Sheriff’s Department – Budget Amendment #20

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #20.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.352

Maint. & Repair-Equipment

   $3,500.00

$250.00

$3,750.00

 

Totals

$3,500.00

$250.00

$3,750.00

 

This budget amendment is justified as follows:

To clean carpet in Sheriff’s Department.

 

This will result in a net increase of $250.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.413

State Fines/Forfeitures

$2,958.00

$250.00

$3,208.00

 

Totals

$2,958.00

$250.00

$3,208.00

 

 

Health Department – Budget Amendment #21

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #21.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.311

Employee Training

$00.00

$3,750.00

$3,750.00

100.5100.320

Telephone

$00.00

$1,250.00

$1,250.00

100.5100.512

Non-Capital Equipment

$00.00

$12,000.00

$12,000.00

 

Totals

$00.00

$17,000.00

$17,000.00

 

This budget amendment is justified as follows:

 

 

This will result in a net increase of $17,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3519.421

Health Title XIX

$67,472.00

$17,000.00

$84,472.00

 

Totals

$67,472.00

$17,000.00

$84,472.00

 

Sheriff’s Department – Budget Amendment #22

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #22.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.351

Maint. & Repairs - Auto

$70,914.00

$1,394.00

$72,308.00

 

Totals

$70,914.00

$1,394.00

$72,308.00

 

This budget amendment is justified as follows:

To appropriate insurance claim funds for repairs to vehicle.

 

This will result in a net increase of $1,394.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3839.850

Insurance Claims

$13,783.00

$1,394.00

$15,177.00

 

Totals

$13,783.00

$1,394.00

$15,177.00

 

Governing Body - Budget Amendment #23

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #23.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Governing Body

 

 

 

100.4110.450

Insurance & Bonds

$552,068.00

$5,000.00

$557,068.00

100.9910.000

Contingency

$227,212.00

($5,000.00)

$222,212.00

 

Totals

$779,280.00

$00.00

$779,280.00

This budget amendment is justified as follows:

To transfer funds from Contingency to cover deductible on invoice #0708-07015 from NCACC Risk Management.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Governing Body – Budget Amendment #24

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #24.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Governing Body

 

 

 

100.4110.450

Insurance & Bonds

$552,068.00

$9,777.00

$561,845.00

100.4310.290

Misc. Expenses

$227,212.00

(9,777.00)

$217,435.00

 

Totals

$779,280.00

$00.00

$779,280.00

 

This budget amendment is justified as follows:

To transfer funds from Contingency for the adjustment to the Workers’ Compensation Invoice due to the 2005-06 Workers’ Compensation audit.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Environmental Health Department – Budget Amendment #26

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #26.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Environmental Health

 

 

 

100.5192.000

Salaries and Wages

$00.00

($200.00)

  ($200.00)

100.5192.180

Professional Services

$00.00

$200.00

$200.00

 

Totals

$00.00

$00.00

$00.00

 

 

 

 

This budget amendment is justified as follows:

Due to lack of staff in Environmental Health, funding is needed to contract personnel for Food/Lodging Inspections (two Tattoo Businesses) - requirements for Environmental Health should be complaint with State rules and regulations.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

Revision of County Employee Sick Leave Accumulation Rate- Article V-Section #3

 

            County Manager Bryan Steen requested the Board’s consideration regarding the

 

following sick leave accumulation rate change to be effective September 21, 2007:

 

Work Schedule

Current

Proposed

 

Accrual

Accrual

 

Per Pay Period

Per Pay Period

37.5 Workweek Schedule

5.77 hours

6.92 hours

General Employees

 

 

40.0 Workweek Schedule

6.17 hours

7.40 hours

Natural Resources

 

 

45.0 Workweek Schedule

6.92 hours

8.30 hours

Sheriff's Department, Jail

 

 

Communications,

 

 

50.0 Workweek Schedule

7.69 hours

9.22 hours

EMS

 

 

 

            Vice Chairman Walker requested additional information regarding the proposed

 

sick leave accumulation rate change from County Manager Steen.

 

            County Manager Steen noted the following:

 

·         Other local governments along with the state government provide general employees 12 sick days per year (37.50 or 40.0 hour work schedule)

(1 day per month)

·         Following counties provide general employees 12 sick days per year:

o   Stanly County

o   Surry County

o   Rockingham County

o   Franklin County

o   Davie County

o   Richmond County

o   Edgecombe County

o   Watauga County

·         Proposed schedule represents hours based on13 pay periods per year according to number of hours worked per 4-weeks, weeks have been increased proportionally for each schedule based on the current accumulation rate

 

            Vice Chairman Walker requested additional information regarding the sick leave

 

accumulation rate before discussing the agenda item: How does this accumulation relate to the

 

private section? Is this too much, too little? Etc.

 

            The Board discussed placing the item on the October 22nd agenda.

 

            The Board had no issues with removing the item from the agenda and placing it on the

 

October 22nd agenda.

 

            Chairman Inman requested the agenda item be placed on the October 22nd agenda –

 

Discussion Agenda.

 

Stokes County Aging Planning Committee – Amendment to By-Laws

 

            County Manager Bryan Steen presented the following unanimous recommendation

 

from the Stokes County Aging Planning Committee for amendment to Article IV of the By-

 

Laws at the September 24th meeting for the Board’s consideration:

 

ARTICLE IV. MEMBERSHIP

Members - The County Board of Commissioners shall appoint members to the committee in September of each year. Such membership shall consist of county senior service providers, a representative from Hospice, a representative from Cooperative Extension, and nine other members representing ACTS (deleting = members)and senior citizens from different areas of the county. Service providers shall not vote on issues that ultimately result in financial gain to themselves or to their agencies. Terms of membership shall be one year, from October until September, except in the case of a vacancy that may be filled at any time for the balance of the term. Members of the committee must be Stokes County citizens unless this requirement is waived by the Board of County Commissioners. A representative of the Area Agency on Aging (AAA) shall attend meetings and provide technical assistance.

 

Justification (Excerpt from draft copy of Aug. 22, 2007 Stokes Aging Planning Meeting Minutes): The committee engaged in discussion regarding the need to set a definitive number of committee members and a motion was made by Jim Carlin, 2nd by Louise Flynt, that the by-laws be amended to state that the committee shall consist of nine members, excluding providers and technical support. Motion carried by unanimous vote.

            The Board discussed the proposed amendment at the September 24th meeting.

 

            Commissioner Lankford moved to approve the Consent Agenda as amended. 

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Comments – Manager and Board of Commissioners

 

            County Manager Bryan Steen presented the following information:

 

·         Invitation to join Stokes County Forestry, Hanging Rock State Park and Office of Emergency Management for fire training exercise on Thursday, October 18th

·         Health Department -  Flu Vaccine Clinic in different locations in the County, Southwestern Service Center, and Health Department (Danbury)

 

Commissioner Lankford noted that Commissioner Smith and himself attended the EMS

 

Paramedic Competition, which Paramedics Fred Lawson and Scott Brown competed in on

 

October 7th in Greensboro.

 

Vice Chairman Walker requested if an additional flu vaccine clinic could be at the

 

Southwestern Service Center.

 

            Vice Chairman Walker suggested the need for high speed internet connection in

 

Stokes County be added to the Goals Planning Session scheduled for October 15th.

 

Tax Administration Report 

 

County Manager Bryan Steen presented the following Tax Administration Report:

 

Fiscal Year 2007-08

Budget Amt

Collected Amt

Over Budget

Under Budget

County Regular & Motor Vehicles

 $(18,619,330.00)

 $8,911,809.64

 

 $(9,707,520.36)

 

 

 

 

 

Prior Taxes 1991-2006 Tax Years

 

 

 

 

County Regular & Motor Vehicles

 $      700,000.00

 $  259,803.10

 

 $      440,196.90

 

Personal Property Discovery Report*

# of

Total

Taxes

Audit Dates

Accts

Value

Due

09-01-07/09-30-07

29

   $699,358.00

 $4,653.23

 

 

 

 

Business Personal Property Discovery Report*

# of

Total

Taxes

Audit Dates

Accts

Value

Due

09-01-07/09-30-07

3

           

     $62,809.00

   $379.23

 

Motor Vehicle Release Report*

# of

Total

Audit Dates

Accts

Value

09-01-07/09-30-07

60

   $2,861.43

 

 

 

Motor Vehicle Refund Report”

# of

Total

Audit Dates

Accts

Value

09-01-07/09-30-07

3

           

     $135.34

 

           

 

 

 

 

 

 

* Detailed Report maintained in the Tax Department and can be submitted upon Request by the Board.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Danbury Volunteer Fire Department – Request to Purchase Fire Apparatus

 

            Chairman Inman expressed appreciation to the Danbury Volunteer Fire Department

 

for executing the current Fire Service Funding Agreement.

 

            Fire Chief Jim Hicks and Vice President Jeff Whitaker (Board of Directors), Danbury

 

Vol. Fire Department presented the following information regarding the request to purchase a new fire apparatus:

 

·         Purchase of a First Line Pumper

·         Replaces a twenty-two year old pumper that is outdated (1985 model)

·         National Fire Administration Protection Code suggests refurbished the vehicle after 20 years of service – this has not been done to the current vehicle

·         Request to purchase the following fire apparatus from these vendors that was approved by the Board of Directors:

o   Cooper Kenworth - $69,964.00

o   Slagle Fire Equipment (KME) - $211,800.00

o   Scott (6 airpacks, 6 spare bottles, camera) - $28,458.00

o   RCS Communications - $1,000.00

o   Total = $311,222.00

·         Currently, the Department has $20,000 in escrow to put towards the purchase

·         Working with two financial institutions with first payment due in fiscal year 2008/2009 (financing to be 12-15 years) LSB and finance company affiliated with KME

·         Current Department’s debt:  Building addition which will be paid off in 2010 and 2000 Pumper/Tanker which will be paid off in 2012

·         Truck is a basic fire apparatus – “no bells and whistles”

·         Was approved in the 2005-06 budget by the Fire Commission for purchase in 2007/08 fiscal year

·         Four bids were received with KME being the lowest bid

 

Fire Chief Hicks concluded by also requesting the Board’s approval to keep the 1985

 

pumper to use a “Brush Truck”.  Chief Hicks noted there was no value in selling the vehicle.

 

By using the pumper as a Brush Truck, this would eliminate the future purchase of a “Brush

 

Truck”.  This would be a valuable asset in setting up two water points and also allow the

 

department to have a spare truck if needed.

 

            The Board discussed the fire apparatus request from Danbury Vol. Fire Department.

 

            Commissioner Carroll noted the County should consider using part of the $1.4 million

 

approved in the fiscal year 2007-08 budget to pay for the pumper at the time of purchase 

 

if no other department in the Service District executes their contract thus saving interest

 

payments. Item will be placed on the October 22nd Action Agenda.

 

Proposed Fire Service District Budget

 

            County Manager Bryan Steen presented the following revised recommendations for the

 

2007-08 Fire Service District Budget from the Stokes County Fire Commission, which reflects

 

the necessary financial cuts:

 

Agency Name

07-08 Request

Fire Commission

2007-08

Final

 

 

Recommended

Cuts

2007-08

 

 

07-08 Final

 

Recommendation

31-Pinnacle

 $       142,382.00

 $        138,071.00

 $  5,000.00

 $          133,071.00

32-Lawsonivlle

 $       105,678.00

 $        104,528.00

 $  8,675.00

 $            95,853.00

34-Francisco

 $       228,695.00

 $        180,593.00

 $  8,950.00

 $          171,643.00

36-Northeast Stokes

 $       180,780.00

 $        171,114.00

 $  6,783.00

 $          164,331.00

37-Stokes Rockingham

 $       353,645.00

 $        200,014.00

 $  4,300.00

 $          195,714.00

38 Sauratown

 $       258,240.00

 $        177,953.00

 $10,000.00

 $          167,953.00

39-Danbury

 $       239,146.00

 $        166,452.00

 $10,500.00

 $          155,952.00

40-South Stokes

 $       207,911.00

 $        164,034.00

 $  6,350.00

 $          157,684.00

41-Double Creek

 $       142,347.00

 $        133,641.00

 $10,240.00

 $          123,401.00

73-Westfield

 $         49,866.00

 $         49,866.00

 $  1,375.00

 $            48,491.00

76-Pilot Knob

 $         17,992.00

 $         17,992.00

 $           -  

 $            17,992.00

86-Pilot Rescue

 $         18,000.00

 $         18,000.00

 $           -  

 $            18,000.00

 

 $    1,944,682.00

 $     1,522,258.00

 $72,173.00

 $        1,450,085.00

 

            Manager Steen noted that the amount falls within the range appropriated by the Board

 

with the adoption of the Fiscal Year 2007-08 County Budget for the Fire Service District with

 

approximately $991 being returned to the Fire Service Fund Balance.

 

            Commissioner Smith noted that the Fire Service District had been increased by ½ cent

 

along with another ½ cent to allocate funding for salaries for the two positions in Fire

 

Marshal’s office that manned Truck #310.  Manager Steen noted that with the ½ cent increase

 

and $9,000 remaining from the ½ cent tax increase approved for the salaries of Truck #310,

 

the Fire Service District revenue increased by $104,000.

 

            The Board discussed the revised Fire Commission Recommendation for the Fire

 

Service District.  Item will be placed on the October 22nd – Action Agenda.

 

            Commissioner Carroll noted that approval should be contingent upon the individual fire

 

department signing the revised Fire Protection Agreement.

 

            County Manager Steen confirmed that no payment would be made unless there was

 

a signed agreement in place with the County.

 

Walnut Cove Senior Center Advisory Council By-Laws – Proposed Amendment

 

            County Manager Bryan Steen presented the following proposed Amendment  

 

recommended and approved by the Walnut Cove Senor Advisory Council for the Walnut Cove

 

Senior Center Advisory Council By-Laws:

 

 

Chairman Inman noted that current By-Laws stated that all amendments or other

 

changes to the By-Laws must be approved by the Board of County Commissioners.

 

Item will be placed on the October 22nd Consent Agenda.

 

Proposed Resolutions and Ordinance –S tokes 2007 CDBG Scattered Site Housing Grant

 

            Mr. Gary Wilson, Benchmark CMR, presented the following requirements for the 2007

 

CDBG Scattered Site Housing Grant for the Board’s consideration: (County Attorney Edward

 

Powell has reviewed and approved the documents as to Form and Legal Sufficiency)

 

 

Mr. Wilson concluded that the proposed Benchmark CMR, Inc.’s Agreement for

 

Administrative Services for the Scattered Site Housing Project was also included for the

 

Board’s consideration. 

 

            The Board discussed the proposed documentation for the 2007 Scattered Site Housing

 

Grant.  Item will be placed on the October 22nd – Action Agenda.

 

 

Proposed Mental Health Coordinator Position

 

            County Manager Bryan Steen noted the following regarding the proposed Mental

 

Health Coordinator Position:

           

·         Proposed position is to facilitate access of clients to the mental health system and not the actual provision of mental health services

·         Not recommending the proposed position be licensed as a Licensed Professional Counselor, Licensed Marriage/Family Therapist, Licensed Clinical Social Worker or Clinical Psychologist

·         Any licensure appointment would have a minimum of $5,000 cost for additional professional malpractice insurance coverage

·         Proposed County Pay Grade = 69 ($28,979 to $48,468)

·         County Work schedule -37.5 hours per week (8:30am to 5:00pm)

·         Possible funding from LME, county and other sources with majority coming from LME and other sources, could possibly be no county funding required

·         Discussed the duties and responsibilities of the proposed position

·         Position should not be considered a crisis hotline

 

Chairman Inman noted that CEO Betty Taylor – CenterPoint had recently suggested the

 

possibility of placing the position at Stokes Reynolds Memorial Hospital under the supervision

 

Healthy Carolinians with funding from CenterPoint and possibly WFUBMC.  CEO Taylor

 

also noted that the County Attorney should be involved regarding legal issues of the proposed

 

position.

 

            The Board discussed the proposed position.

 

            Chairman Inman noted that the proposed position needs to be the right position for

 

Stokes County and also expressed appreciation to First Responders and Stokes Mental Health

 

for the initiative to bring the idea of a Stokes County coordinator position to the Board’s

 

attention.

 

            Commissioner Lankford noted the following regarding the proposed position:

·         Support funding allocation from other sources

·         Support the need for the position as soon as possible as long as the position is the right position for Stokes County

 

 

            Commissioner Smith noted the following regarding the proposed position:

·         Supports the position for a mental health coordinator to be located in Stokes County

·         Agrees the need to get the position in place, but also agrees the need to have the right position for Stokes County

·         Need to move on the position

 

            Vice Chairman Walker noted the following regarding the proposed position:

·         The possibility of the position being contracted instead of a full time County employee

·         Appropriation from other funding

·         Position needs a local person or a person with strong local connection

·         Control of the position be with Stokes County

·         Need to move on the position and do it right

           

Commissioner Carroll noted the following regarding the proposed position:

·         Questions the proposed position being a contract position due to the current job description – IRS regulations

·         Possibly need the position to have clinical experience – would need to research this option further

·         Want a workable position that is right for Stokes County

 

            Director Angie Cullen – Healthy Carolinians noted that Healthy Carolinians would be

 

open to discuss the possibility of the proposed position being located under Healthy

 

Carolinians.

 

            Chairman Inman directed the County Manager to further research the possibility of the

 

proposed position being housed at Stokes Reynolds, set up a meeting with CEO Taylor,

 

Doug Atkinson- Baptist, Director Cullen-Healthy Carolinians and County Attorney Edward

 

Powell to discuss all viable options.  Item will be placed on the October 22nd – Discussion

 

Agenda.

 

Appointments

 

CenterPoint Human Services –Board of Directors

 

            Chairman Inman noted the following applicant who had completed an Application for

 

Appointment:

 

·         Brenda J. Kelly – King, NC

 

            Vice Chairman Walker nominated Brenda Kelly to serve on the CenterPoint Human

 

Services – Board of Directors.

 

            Commissioner Lankford nominated Perry Carroll to serve on the CenterPoint Human

 

Services – Board of Directors.  Clerk to the Board Darlene Bullins noted that Ms. Kelly’s

 

application would be sent to CenterPoint for review.

 

            Nominations can be considered at the October 22nd meeting.

 

Upset Bid – Surplus Tax Property

 

Support Services Supervisor Danny Stovall presented the following regarding the Sale

 

of Tax Foreclosed Properties:

 

6942-04-64-0785

Deed Book/Page/557/230

Brook Cove Road #1

Benny M. Church

 $2,307.50

Upset Date 5:00 pm

September 24, 2007

Stanley Whitlow

 $2,150.00

Upset Date 5:00 pm

September 12, 2007

Benny M. Church

 $2,000.00

Upset Date 5:00 pm

August 29, 2007

Arvil Casstevens

 $1,100.00

Upset Date 5:00 pm

August 28, 2007

William West Jr.

 $   902.31

Upset Date 5:00 pm

August 14, 2007

Taxes/Interest

 $   939.20

October 1, 2007

 

 

6942-04-64-2704

Deed Book/Page/557/230

Brook Cove Road #2

Benny M. Church

 $   2,307.50

Upset Date 5:00 pm

September 24, 2007

Stanley Whitlow

 $   2,150.00

Upset Date 5:00 pm

September 12, 2007

Benny M. Church

 $   2,000.00

Upset Date 5:00 pm

August 29, 2007

Arvil Casstevens

 $      800.00

Upset Date 5:00 pm

August 28, 2007

William West Jr.

 $      636.22

Upset Date 5:00 pm

August 14, 2007

Taxes/Interest

 $      674.73

October 1, 2007

 

 

            Mr. Stovall requested the Board’s approval or rejection. Mr. Stovall concluded that

 

adjoining property owners were notified of the sale and that no upset bid was received before

 

the September 24th deadline.

 

            The Board discussed the bids received regarding the parcel 6942-04-64-0785 (Brook

 

Cove Road #1) and 6942-04-64-2704 (Brook Cove Road #2). Both final following bids were

 

received from Benny M Church:

·         6942-04-64-0785 = $2,307.50

·         6942-04-64-2704 = $2,307.50

           

Item will be placed on the October 22nd – Action Agenda.

 

            Mr. Stovall noted the following information regarding the remaining two parcels:

 

·         Lots 83&84 –Tory’s Den  #6926-01-05-0279-Current Bid–approximately $3410

·         Lots 1-3 Dan River - #6926-00-47-4709 – Current Bid - approximately $3370

           

Discussion – Support of the Shelton Brother Foundation

 

            Commissioner Smith discussed the “Shelton Foundation” established by Shelton

Brothers- (Ed and Charlie Shelton –King), which have provided educational opportunities for

approximately 30 students in both Stokes and Surry Counties who needed financial assistance

to attend college.

 

            Commissioner Smith requested the Board consider a Resolution in support of the

 

Shelton Foundation.

 

            The Board discussed the Shelton Foundation.

 

            Chairman Inman directed a proposed Resolution be placed on the October 22nd

 

Consent Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Piedmont Authority Regional Transportation (PART)-Proposed Resolution

 

            Chairman Inman presented the proposed Resolution Approving the Levy of a Privilege

 

Tax by Board of Trustees of the Piedmont Authority for Regional Transportation on Retailers

 

Engaged in the Business of Leasing or Renting U-Drive-It Vehicles or Motorcycles (PART) for

 

further discussion.

 

            The Board continued further discussion regarding the proposed Resolution.

 

            Chairman Inman entertained a motion regarding the proposed PART Resolution

 

Approving the Levy of a Privilege Tax by Board of Trustees of the Piedmont Authority for

 

Regional Transportation on Retailers Engaged in the Business of Leasing or Renting U-Drive-It

 

Vehicles or Motorcycles.

 

            Commissioner Lankford moved to approve the proposed PART Resolution

 

Approving the Levy of a Privilege Tax by Board of Trustees of the Piedmont Authority for

 

Regional Transportation on Retailers Engaged in the Business of Leasing or Renting U-Drive-It

 

Vehicles or Motorcycles.  Commissioner Smith seconded and the motion carried unanimously.

 

(A copy of the Resolution will be retained by the Clerk to the Board.)

     

Appointments

 

Stokes Aging Planning Committee

 

            Chairman Inman presented the following nominations recommended from the Stokes

 

Aging Planning Committee for a one year term (October 2007-2008) that were nominated at

 

the Board of Commissioners’ meeting on September 24th:

 

·         Margaret Arey – Hospice of Stokes County

·         James Carlin

·         Lou Charland

·         Rebecca Warren – Stokes Family Health Department

·         Vicky East, Walnut Cove Senior Center

·         Louise Flynt

·         Suzan Garner

·         Susie Grabs

·         Bill Greenwood

·         Ted Griesenbrock

·         Sheriff Mike Joyce

·         Janelle Kent – NC Cooperative Extension

·         Lynn Martens, Senior Services

·         Clinard Merritt

·         Jacque Nuckols

·         Jan Spencer – Social Services

·         Madeline Watkins

·         Dean Burgress, Area Agency on Aging

 

There were no further nominations.

 

Chairman Inman entertained a motion to appoint the nominations submitted at the

 

September 24th meeting to the Stokes Aging Planning Committee.

 

            Commissioner Carroll moved to appoint the following to serve on the Stokes Aging

 

Planning Committee:

 

·         Margaret Arey – Hospice of Stokes County

·         James Carlin

·         Lou Charland

·         Rebecca Warren – Stokes Family Health Department

·         Vicky East, Walnut Cove Senior Center

·         Louise Flynt

·         Suzan Garner

·         Susie Grabs

·         Bill Greenwood

·         Ted Griesenbrock

·         Sheriff Mike Joyce

·         Janelle Kent – NC Cooperative Extension

·         Lynn Martens, Senior Services

·         Clinard Merritt

·         Jacque Nuckols

·         Jan Spencer – Social Services

·         Madeline Watkins

·         Dean Burgress, Area Agency on Aging

 

Commissioner Lankford seconded and the motion carried unanimously.

 

Stokes Economic Development Commission

 

            Chairman Inman presented the nominations for the Stokes Economic Development

 

Commission (SCEDC) who were nominated at the September 24th meeting;

 

o   Worth Hampton

o   Thomas J. “Turk” Tergliafera

o   Bruce Younts

o   Jane Priddy-Charleville

o   Leon Inman

 

Chairman Inman noted the need for two additional members.

 

Vice Chairman Walker nominated Sam Hill.

 

Commissioner Lankford nominated Russ Slate.

 

Vice Chairman Walker moved to appoint the following to serve on the SCEDC:

 

o   Worth Hampton

o   Thomas J. “Turk” Tergliafera

o   Bruce Younts

o   Jane Priddy-Charleville

o   Leon Inman

 

Commissioner Lankford seconded and the motion carried unanimously.

 

Mr. Hill and Mr. Slate can be considered at the October 22nd meeting.

 

Safe Shelter – Lease Agreement

 

            County Manager Bryan Steen requested direction from the Board regarding the Lease

 

with the Stokes Safe Shelter that was discussed at the September 24th meeting.

 

            Vice Chairman Walker moved to direct the County Manager to proceed to dissolve

 

the current lease with Stokes Safe Shelter (Property located at 505 Main St, Danbury) and

 

refund the $10 payment to Stokes Safe Shelter.

 

            Commissioner Lankford seconded and the motion carried unanimously.

 

            Vice Chairman Walker requested that this space be included with the County’s

 

needs assessment.

 

Proposed Lease Purchase Agreement – Information Systems

 

            Support Services Supervisor Danny Stovall presented the following proposals

 

received until 5:00 pm, Friday, September 28, 2007 for financing computer network upgrades

 

approved in the Fiscal year 2007-08 County Budget:

 

Company

Ranking

Fixed

Finance

Annual

Interest

Bank

Payback

 

 

Rate

Amount

Payment

Paid

Charges 

Amount

First Citizens

1

3.50%

$97,000

 $ 51,060.85

 $ 5,121.70

 $   200.00

 $ 102,321.70

BB&T

2

3.68%

$97,000

 $ 51,376.48

 $ 5,752.96

 $           -  

 $ 102,752.96

RBC Centura

3

3.71%

$97,000

 $ 51,215.41

 $ 5,430.82

 $   100.00

 $ 102,530.82

Wachovia

4

4.95%

$97,000

 $ 52,127.12

 $ 7,254.24

 $           -  

 $ 104,254.24

LSB

5

6.79%

$97,000

 $ 53,493.79

 $ 9,987.58

 $           -  

 $ 106,987.58

Sun Trust

no Bid

 

 

 

 

 

 

Southern Community

no Bid

 

 

 

 

 

 

 

            Mr. Stovall submitted the following recommendation for financing the network upgrade

 

project:

 

·         First Citizens

§  Fixed Rate = 3.50%

§  Finance Amount =- $97,000

§  Annual payment Amount = $51,060.85

§  Interest Paid = $5,121.70

§  Bank Charges = $200.00

§  Payback = $102,321.70

 

Finance Director Julia Edwards requested approval of Budget Amendment #25 due to

 

revenue not being budgeted in the Fiscal 2007-08 County Budget.

 

Information System – Budget Amendment #25

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #25.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Information Systems

 

 

 

100.4210.510

Equipment

$7,500.00

$162,865.00

$170,365.00

 

Debt Service

 

 

 

100.9100.801

Information Sys-Principle

$53,115.00

($53,115.00)

$00.00

100.9100.831

Information Sys-Interest

   $12,750.00

($12,750.00

$00.00

 

Totals

$73,365.00

$97,000.00

$170,365.00

 

This budget amendment is justified as follows:

To appropriate and transfer funding for the financing of the upgrade to the County’s Network System.

 

This will result in a net increase of $97,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3920.911

Proceeds –Installment Purchase

$00.00

$97,000.00

$97,000.00

 

Totals

$00.00

$97,000.00

$97,000.00

 

 

            Chairman Inman entertained a motion regarding the financing of the Computer Network

 

Upgrade.

 

            Commissioner Lankford moved to approve First Citizen at the 3.50% fixed rate for

 

financing computer network system along with Budget Amendment #25.  Commissioner Smith

 

seconded and the motion carried unanimously.

 

Other Items

 

            Chairman Inman noted the upcoming Goals Planning Session scheduled for

 

Monday, October 15th at 4:00pm.

 

            Commissioner Lankford presented the following invitation from the NWPCOG

 

to the Board:

 

·         2007 Grady Hunter Regional Excellence Award Presentation and Dinner

·         Tuesday, October 23, 2007 – 6:00 pm

·         Walnut Hall, Tanglewood Park, Clemmons, NC

           

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Commissioner Lankford moved to adjourn the meeting.   Commissioner Smith

 

seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman