) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) SEPTEMBER 24, 2007
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for regular session at Rock House Ruritan Club
located at 2889 NC HWY 268, Pinnacle, North
Carolina on Monday, September 24, 2007 at 6:00 pm with the following
members present:
Chairman
Leon Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk
to the Board Darlene Bullins
County
Attorney Edward Powell
Finance Director
Julia Edward
Support
Services Supervisor Danny Stovall
Chairman Leon Inman called the meeting to
order.
Vice Chairman Walker delivered the invocation.
Chairman Inman
expressed the Board’s appreciation for the invitation to hold
the regularly scheduled meeting at Rock House
Ruritan Club.
Chairman Inman opened
the meeting by inviting the citizens in attendance to
join the Board with the Pledge of Allegiance.
GENERAL GOVERNMENT
– GOVERNING BODY – APPROVAL OF AGENDA
Chairman Inman entertained a motion to approve
or amend the agenda for the
September 24, 2007 meeting.
County Manager Bryan
Steen requested the following:
·
Discussion Agenda – Add Discussion regarding the
“Proposed Mental Health Coordinator Position”
·
Discussion Agenda – Move Discussion Item B- “Local
Firemen’s Relief Fund Board Appointments to the Action Agenda in order to meet
the State deadline for submission of the NC Rural Fire District Report of Fire
Conditions
to the NC Department
of Insurance
Chairman Inman noted
that Discussion Agenda – Item A – “Proposed PART
Resolution” could possibly need to be moved to the Action Agenda due to
a timeframe for
submission.
Chairman Inman
proposed to leave both Discussion Agenda Items A &
B under the
Discussion Agenda with the option to move both
items to the Action Agenda after discussion.
The Board unanimously agreed to leave Discussion Agenda Items A&B
under the Discussion
Agenda with the option to move to both items to the
Action Agenda.
Commissioner Lankford
moved to approve the Agenda as amended.
Commissioner
Smith seconded and the motion carried unanimously.
PUBLIC COMMENTS
The following spoke during public comments:
Ms. Donna Sutphin
Rock House Ruritan Club
Ms. Sutphin welcomed the Board of Commissioners to Rock House Ruritan
and expressed
appreciation to the Board for holding their regular
meeting at Rock House.
Mr. P.J. Cash
1230 Kentland Drive
King, NC 27021
RE: Fire Departments
Mr. Cash spoke to the Board regarding Fire Service in Stokes
County. I come tonight as a taxpayer,
not as a member of any fire department.
Mr. Cash noted certain fire departments in the County are receiving
services provided by the Fire Marshal’s office that are not contributing to the
cost of the service, since funding was approved to be paid strictly by the
Service District instead of the County.
Mr. Cash requested that funding be allocated from County funds for the
two positions in the Fire Marshal’s office. Mr. Cash also spoke regarding the
proposed contracts and suggested possibly signing a one-year contract and then start to work on the other issues. Mr. Cash also spoke on insurance ratings and
loss of one employee from the Fire Marshal’s office. (Mr. Cash presented a copy of his comments to
the Clerk)
Mr. Keith Hibner
President – Fight the Stokes County Dump
4369 NC HWY 89
Walnut Cove, NC 27052
Re: Dump on County Line
Mr. Hibner spoke on the proposed C&D Landfill to be located at the
Stokes-Forsyth County Line. Mr. Hibner
noted that it has been one year since the illegal purchase of 135 acres in
Stokes County by Forsyth County. Mr.
Hibner noted disappointment that Stokes County has not done anything since the
illegal purchase. Since the purchase,
North Carolina has passed stricter guidelines regarding landfills. Mr. Hibner suggested that Stokes County be
proactive to find other alternatives regarding the disposal of waste such as
more recycling programs. Mr. Hibner urged the Board of Commissioners to be
proactive and not wait for Forsyth County to push a landfill on Stokes County.
Mr. Gary Alley
1069 Pack Road
Walnut Cove, NC 27052
Re: Proposed C&D Landfill
Mr. Alley noted that there had been no new information lately regarding
the proposed C&D landfill. Mr. Alley
questioned the Board as to what was the next step for the Stokes County
Board of Commissioners. Mr. Alley noted that the purchase of the land
in Stokes County by Forsyth County is illegal.
Mr. Hugh Wright who helped purchased the land is no longer with
the City Utilities Commission. Mr. Alley noted that the Forsyth County
Commissioners were also meeting tonight.
Mr. Alley noted that it was time for Stokes County to stand up for what
is right.
Mr. David Allen
209 Crestview Drive
King, NC 27021
RE: Animal Control
Mr. Allen presented a petition to the Board of Commissioners and Animal
Control requesting action on the infestation of dogs without their shots and
not registered with the County for tax purposes. Mr. Allen noted problems with this group of
dogs in their neighborhood.
Chairman Inman requested the County Manager to follow up on this issue
with Animal Control and return a call to Mr. Allen.
CONSENT AGENDA
Chairman Inman
entertained a motion to approve or amend the following items on the
Consent Agenda:
·
Minutes of June 12, 2007
·
Minutes of September 10, 2007
Commissioner Carroll noted the following
corrections:
June 12th minutes
Page #3 – Change the wording – Office has…
to Office have…
Page #4 – Change on the role… to on the
roll
Page #4 – Change
personnel was… to personnel were…
September 10th minutes
Page #3 – Change the wording – .05% increase…
to .5% increase…
Page #6 - Change who was… to who
were…
Page #10 – Change that the
effective Board… to the affected Board…
Page #13 – will loose… to will lose…
Commissioner Smith noted the following
corrections:
June 12th minutes
Page #5 - Change Steven Robinson to
Steven Roberson
Vice Chairman Walker requested the County
Manager to investigate the current
responses by Truck #310 to Danbury Vol. Fire Department
relating to the incidents presented
during the budget work session.
Elections
Department – Budget Amendment #12
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #12.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Elections Department |
|
|
|
|
100.4170.000 |
Salaries & Wages |
$81,325.00 |
$4,671.00 |
$85,996.00 |
|
100.4170.090 |
Social Security |
$5,296.00 |
$290.00 |
$5,586.00 |
|
100.4170.091 |
Medicare Tax |
$1,239.00 |
$68.00 |
$1,307.00 |
|
100.4170.100 |
Retirement |
$4,010.00 |
$231.00 |
$4,241.00 |
|
100.4170.101 |
401(k) |
$854.00 |
$47.00 |
$901.00 |
|
100.4170.110 |
Group Insurance |
$8,837.00 |
$590.00 |
$9,427.00 |
|
100.4170.111 |
Dental Insurance |
$659.00 |
$44.00 |
$703.00 |
|
100.4170.350 |
Maint.&Repairs-Equipment |
$26,230.00 |
($18,130.00) |
$8,100.00 |
|
100.4170.350 |
Maint.&Repairs-Equipment |
$8,100.00 |
$18,130.00 |
$26,230.00 |
|
|
|
|
|
|
|
100.9910.000 |
Contingency |
$215,023.00 |
$12,189.00 |
$227,212.00 |
|
|
Totals |
$351,573.00 |
$18,130.00 |
$369,703.00 |
This budget amendment is justified as follows:
To appropriate HAVA grant funds to pay for
maintenance on new machines and transfer funds to hire a Deputy Election
Director for ten weeks and transfer the remaining funds to contingency.
This will result in a net increase of $18,130.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.419 |
HAVA Grant |
$60,000.00 |
$18,130.00 |
$78,130.00 |
|
|
Totals |
$60,000.00 |
$18,130.00 |
$78,130.00 |
Social Services
Department – Budget Amendment #13
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #13.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social Services |
|
|
|
|
100.5310.000 |
Salaries & Wages |
$1,518.194.00 |
$19,227.00 |
$1,537,421.00 |
|
100.5310.090 |
Social Security |
$98,800.00 |
$1,290.00 |
$100,090.00 |
|
100.5310.091 |
Medicare Tax |
$23,110.00 |
$300.00 |
$23,410.00 |
|
100.5310.100 |
Retirement |
$78,565.00 |
$1,027.00 |
$79,592.00 |
|
100.5310.101 |
401(K) |
$15,182.00 |
$209.00 |
$15,391.00 |
|
100.5310.110 |
Group Insurance |
$190,997.00 |
$2,651.00 |
$193,648.00 |
|
100.5310.111 |
Dental Insurance |
$14,236.00 |
$194.00 |
$14,430.00 |
|
|
Totals |
$1,939,084.00 |
$24,898.00 |
$1,963,982.00 |
This budget amendment is justified as follows:
To appropriate funds to hire a Social Worker II for
the expansion of Special Assistance In-Home Program. Federal funding @69%, State
funding @25%, and County funding @6% coming from lapse salaries.
This will result in a net increase of $24,898.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.202 |
DSS Federal |
$1,882,870.00 |
$18,276.00 |
$1,901,146.00 |
|
100.3301.203 |
DSS State |
$277,907.00 |
$6,622.00 |
$284,529.00 |
|
|
Totals |
$2,160,777.00 |
$24,898.00 |
$2,185,675.00 |
Senior Services
Department – Budget Amendment #16
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #16.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Senior Services |
|
|
|
|
100.5860.290 |
Misc. Expenses |
$2,750.00 |
$7,000.00 |
$9,750.00 |
|
|
Totals |
$2,750.00 |
$7,000.00 |
$9,750.00 |
This budget amendment is justified as follows:
To appropriate funds for space
renovations.
This will result in a net increase of $7,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3839.004 |
Senior Services-Miscell. |
$2,500.00 |
$7,000.00 |
$9,500.00 |
|
|
Totals |
$2,500.00 |
$7,000.00 |
$9,500.00 |
Senior Services
Department - Budget Amendment #17
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #17.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Senior Services |
|
|
|
|
100.5860.290 |
Misc. Expenses |
$9,750.00 |
$3,300.00 |
$13,050.00 |
|
100.5860.320 |
Telephone |
$5,820.00 |
$200.00 |
$6,020.00 |
|
100.5860.511 |
Non-Capital Equipment |
|
$1,500.00 |
$1,500.00 |
|
|
Totals |
$15,570.00 |
$5,000.00 |
$20,570.00 |
This budget amendment is justified as follows:
Appropriate funding from NC
Department of Insurance Contact to support Senior Health Insurance Information
Program.
This will result in a net increase of $5,000.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.366 |
NC-Dept of Insurance |
$.00 |
$5,000.00 |
$5,000.00 |
|
|
Totals |
$.00 |
$5,000.00 |
$5,000.00 |
Sheriff’s
Department – Budget Amendment #18
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #18.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s Department |
|
|
|
|
100.4310.290 |
Misc. Expenses |
$1,500.00 |
$3,941.00 |
$5,441.00 |
|
|
Totals |
$1,500.00 |
$3,941.00 |
$5,441.00 |
This budget amendment is justified as follows:
Cost of Stokes County Sheriff’s Department along
with other agencies to establish a NC
State Bureau of Investigation Trial Regional
Laboratory
This will result in a net increase of $3,941.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.411 |
Federal Fines/Forfeitures |
$.00 |
$3,941.00 |
$3,941.00 |
|
|
Totals |
$.00 |
$3,941.00 |
$3,941.00 |
Verizon
Wireless Lease Agreement – Revision
County Manager Bryan
Steen submitted the revised Lease Agreement #59331
from Verizon Wireless to extend the rental
abatement period in lieu of a refund check for the
overpaid rent for the site located at 1438 Mounce
Road, Danbury, NC. The revised Lease
will
take into account the total overpayment of
$30,833.22 paid in error by Verizon and extend
the abatement period through December 2023.
Commissioner Lankford
moved to approve the Consent Agenda as amended.
Commissioner Smith seconded and the motion carried unanimously.
GENERAL GOVERNMENT
– GOVERNING BODY – INFORMATION AGENDA
Comments –
Manager and Board of Commissioners
County Manager Bryan
Steen presented the following comments:
·
Old Prison Camp Property
o
Continuation of clean up
o
Gutters have been cleaned out on prison unit and adjacent
house
o
Will be addressing the roof within the next week
o
Assessing an unstable building located in the back
of the property, which needs to be removed
·
Big Sweep Day – October 6, 2007
·
Paramedics Fred Lawson and Scott Brown will be
competing in the NC Paramedic Competition in Greensboro on Sunday, October 7th
·
County recently received notification that Stokes
County has been awarded the $400,000 Scattered Site Housing Grant housing
renovations in Stokes County
·
Support Services Supervisor Danny Stovall has met
with Cathy Long-Stokes Opportunity Center
·
Support Services Supervisor Danny Stovall presented
the following information regarding renovations at the Stokes Opportunity
Center:
o
Two viable options
• Option 1
Kitchen/Break
Room:
Install a six foot
opening in existing sheetrock wall between conference room and kitchen area
along with doors or remove existing sheetrock wall along with installing a
sliding partition curtain to make this area available for other uses.
Current conference
room size is approximately 14' x 18' or 252 square foot.
Classroom/Computer
Lab:
No current space
available to expand into. Current space is approximately 11' x 17' or 187
square foot.
Purchase a modular
unit for this location. Please keep in mind, modular unit would be located on
future building expansion site, clients would have to go into a separate
building during lunch breaks, a canopy and ramp would have to be constructed to
transverse the height difference between locations.
Option 2
Kitchen/Break Room:
Install a six foot opening in existing
sheetrock wall along with doors or remove existing sheetrock wall along with
installing a sliding partition curtain to make this area available for other
uses.
Current conference room size is
approximately 14' x 18' or 252 square foot.
Classroom/Computer Lab:
No current space available to expand
into. Current space is approximately 11' x 17' or 187 square foot.
Current workshop area is approximately
55' x 80' or 4400 square foot.
This building is a Star manufacturing
pre-engineered metal-framed building constructed in 1993 by Chris D. Hilton
Construction Company and designed by Arch Design Associates.
Expand current facility to meet space
needs.
Scope of work: Construct metal framed
addition, concrete floor, installation of exterior block veneer,
upgrade current HVAC and electrical systems serving workshop area along with
minor construction site grading.
With this option the following
decisions need to be made.
·
Expansion size
·
Budget amount
·
Selection of an
Architect
o
Ground in the rear of the building should not need
much grading
o
Cathy Long had notified the County today of
possibly adding more restrooms
o
Suggestion of possibly appointing a Committee to
discuss possible ideas for the Center
o
Need to know what direction to take before
projecting cost
The Board discussed the information presented
by Mr. Stovall and the appointment
of a committee to discuss possible options for
the Center.
The Board unanimously
agreed to appoint the following to serve on a committee
to evaluate renovation options for the Stokes
Opportunity Center (Commissioner Lankford
volunteered for the committee):
·
Support Services Supervisor Danny Stovall
·
Commissioner Ernest Lankford
·
Director Cathy Long – SOC
·
FTCC Instructor Kris Johnczak
·
Parent of a participant
County Manager Steen
concluded that WIC Services should be available at the
Southwestern Service Center in January 2008. The required State printer has been shipped
and the Lab Certification is in process. The clients currently being served at the
Danbury
location are now being scheduled for a 90-day recheck
at the Center in King for their return
appointment in January 2008. Manager Steen noted that health department
staff is currently
exploring ways to expand utilization of the facility to
better serve the citizens of Stokes County.
Commissioner Smith
noted that the Regional Tourism Initiative Steering Committee is
moving along at a faster pace and will be meeting in
October.
Commissioner Smith requested additional
information for the Stokes County Nursing
Advisory Committee appointments and requested a proposed Resolution be
placed on the
agenda in support of the Shelton Foundation.
Commissioner Carroll noted the need to place
space issues received from District
Attorney Ricky Bowman on a future agenda.
Vice Chairman Walker
requested to add the “District Committee” to the
Discussion Agenda at the October 8th
meeting.
GENERAL
GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA
Piedmont
Authority Regional Transportation (PART)-Proposed Resolution
Chairman Inman opened
discussion regarding the proposed Resolution Approving the
Levy of a Privilege Tax by Board of Trustees of the Piedmont Authority
for Regional
Transportation on Retailers Engaged in the Business of Leasing or
Renting U-Drive-It Vehicles
or Motorcycles.
Chairman Inman noted
that Stokes County can approve the levy of a five percent (5%)
privilege tax within the territorial jurisdiction by
the PART Board of Trustees on retailers who
engage in the business of leasing or renting
U-Drive-It vehicles or rental of these vehicles
which will allow Stokes County to participate in
PART for possibly a Park and Ride Lot
in Stokes County. The approved Resolution will allow the PART
Board of Trustees to
proceed.
Chairman Inman also noted that Mayor Jack
Warren -City of King had acknowledged
the desire to have a Park and Ride Lot in King.
The Board discussed
the proposed Resolution, advantages for Stokes County residents,
need for services in Stokes County, City of King
being a member of PART, and current
and future capital/operational expenses of PART.
Chairman Inman noted
that the City of King could apply for membership, but
normally only larger cities are allowed.
The Board unanimously
agreed to move the Proposed PART Resolution to the
Action Agenda.
Local
Firemen’s Relief Fund Board – Appointments
County Manager Bryan
Steen presented the following for appointment to the
Local Firemen’s Relief Fund Board:
LOCAL FIREMEN'S RELIEF FUND TRUSTEES
|
||
|
COUNTY COMMISSIONER
APPOINTED |
||
|
FIRE DEPARTMENT |
TRUSTEE NAME |
TRUSTEE NAME |
|
PINNACLE
VFD |
Mr. Travis Sink |
Mr. Jeremy Bowman |
|
LAWSONVILLE
VFD |
Mr. Ronnie Mabe |
Mr. Arthur
Glidewell |
|
FRANCISCO
VFD |
Mr. Atherton Jessup |
Ms. Ashley Pack |
|
WALNUT
COVE VFD |
Mr. James Teague |
Mr. Dwight Ball |
|
NORTHEAST
STOKES VFD |
Mr. Jonathan Wall |
Mr. Bobby Dunlap |
|
STOKES
ROCKINGHAM VFD |
Ms. Kay Morris |
Mr. Devin
Rhodes |
|
SAURATOWN
VFD |
Mr. Jim Walton |
Mr. Randall
Patterson |
|
DANBURY
VFD |
Mr. John Booth |
Mr. Elmer Manuel |
|
SOUTH
STOKES VFD |
Mr. Bobby Boles |
Ms. Jean Young |
|
DOUBLE
CREEK VFD |
Mr. Tom Tilley |
Mr. Donald Durham |
Manager Steen noted
the following regarding the appointments:
·
Two appointments of the Local Firemen’s Relief Fund
must be approved by the Board of Commissioners
·
Appointments are forwarded to the Department of
Insurance in Raleigh
·
Apparently, there is a misunderstanding regarding
these two appointments prior to submission of the form to the State
·
These appointments have previously been routed
through the Finance Department
·
With approval from the Board, these current
nominations from each fire department will be approved to serve until December
31, 2007
·
In December the normal requirement for Board
appointments along with G.S. requirements will be followed to select
appointments to the Board
·
There is a October 31, 2007 deadline for submission
of the annual report, which include the two Board appointments
The Board discussed the recommendations from
the Fire Departments.
The Board unanimously agreed to move the Local
Firemen’s Relief Fund Board-
Appointments to the Action Agenda.
Economic
Development – Budget Amendment #14
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #14.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Reserve Fund |
|
|
|
|
201.4920.027 |
Economic Development |
$12,750.00 |
$151,428.00 |
$164,178.00 |
|
|
Totals |
$12,750.00 |
$151,428.00 |
$164,178.00 |
This budget amendment is justified as follows:
To appropriate funds to Capital Reserve Fund due to
the Stokes County Development Corporation, Inc. dissolving as a
corporation. These funds are being
transferred to the County to be used for Economic Development and/or tourism in
the County.
This will result in a net increase of $151,428.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Capital Reserve Fund |
|
|
|
|
201.3839.000 |
Miscellaneous Revenue |
$.00 |
$151,428.00 |
$151,428.00 |
|
|
Totals |
$.00 |
$151,428.00 |
$151,428.00 |
The Board discussed the proposed Budget Amendment #14.
Chairman Inman noted that the funds are designated specifically for Economic Development
and/or tourism in the County.
Vice Chairman Walker requested additional information regarding the stipulations
of the allocations. Manager Steen noted that funds cannot be used for salaries, but could be
used for purchase of land for future businesses, utilities and for the promotion of tourism.
Vice Chairman Walker mentioned the need for a Comprehensive Economic
Development Plan for Stokes County and questioned if this funding could be used for
preparation of such a plan.
Tax Administration
– Budget Amendment #15
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #15.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Tax Administration |
|
|
|
|
100.4140.510 |
Equipment |
$.00 |
$10,540.00 |
$10,540.00 |
|
|
Totals |
$.00 |
$10,540.00 |
$10,540.00 |
This budget amendment is justified as follows:
To re-appropriate funds for the
Tax Office software project. This is to bring the balance forward from the
fiscal year 2006-07 to fiscal year 2007-08 for this project.
This will result in a net increase of $10,540.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3991.000 |
Fund Balance |
$.00 |
$10,540.00 |
$10,540.00 |
|
|
Totals |
$.00 |
$10,540.00 |
$10,540.00 |
Finance Director Julia Edwards noted that the Tax Administrator has assured the project
will be finished by June 30, 2008.
The Board discussed Budget Amendment #15.
Senior Services
Department – Budget Amendment #19
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #19.
To amend the General Fund, the expenditures are to
be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Senior Services |
|
|
|
|
100.5860.020 |
Salary – Part Time |
$20,828.00 |
$1,205.00 |
$22,033.00 |
|
100.5860.030 |
Salary–Permanent Part Time |
$30,215.00 |
($1,205.00) |
$29,010.00 |
|
|
Totals |
$51,043.00 |
$.00 |
$51,043.00 |
This budget amendment is justified as follows:
To increase available part time hours to ensure
coverage during permanent part time employee resignation, employee
leave usage, and volunteer absences.
This will result in a net increase of $00.00 in the
expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will increase.
These revenues have already been received or are verified they will be
received in this fiscal year.
Appointments
CenterPoint
Human Services – Board of Directors
Chairman Inman
presented the following vacancy:
·
CenterPoint Human Services -Board of Directors
·
Vacancy to replace Mr. Wayne Hamm who recently
resigned from the Board due to no longer being eligible because of the number
of years served
·
Three-year term
·
Advertisement will be in September 27th
edition of Stokes News and also placed on the County’s web site
·
Nominations for the general public appointment can
be submitted at the next meeting – October 8th
Stokes Aging
Planning Committee
Chairman Inman presented
the following nominations recommended from the Stokes
County Aging Planning Committee for a one-year term (October
2007-2008):
·
Margaret Arey – Hospice of Stokes County
·
James Carlin
·
Lou Charland
·
Rebecca Warren – Stokes Family Health Department
·
Vicky East, Walnut Cove Senior Center
·
Louise Flynt
·
Suzan Garner
·
Susie Grabs
·
Bill Greenwood
·
Ted Griesenbrock
·
Sheriff Mike Joyce
·
Janelle Kent – NC Cooperative Extension
·
Lynn Martens, Senior Services
·
Clinard Merritt
·
Jacque Nuckols
·
Jan Spencer – Social Services
·
Madeline Watkins
·
Dean Burgress, Area Agency on Aging
The Board discussed the nominations. The vacancy will be advertised in the
September 27th edition of the Stokes News and placed on the
county web site.
Appointments or further nominations can be considered at the October 8th
meeting.
Commissioner Carroll
nominated the following to serve on the Stokes County Aging
Planning Committee:
·
Margaret Arey – Hospice of Stokes County
·
James Carlin
·
Lou Charland
·
Rebecca Warren – Stokes Family Health Department
·
Vicky East, Walnut Cove Senior Center
·
Louise Flynt
·
Suzan Garner
·
Susie Grabs
·
Bill Greenwood
·
Ted Griesenbrock
·
Sheriff Mike Joyce
·
Janelle Kent – NC Cooperative Extension
·
Lynn Martens, Senior Services
·
Clinard Merritt
·
Jacque Nuckols
·
Jan Spencer – Social Services
·
Madeline Watkins
·
Dean Burgress, Area Agency on Aging
Stokes
Economic Development Commission
Chairman Inman
presented the following vacancy:
·
Stokes Economic Development Commission (SCEDC)
·
The following members from the Stokes County
Development Corporation have agreed to serve on the Commission:
o
Worth Hampton
o
Thomas J. “Turk” Tergliafera
o
Bruce Younts
o
Jane Priddy-Charleville
o
Leon Inman
·
SCEDC is a seven-member board
·
To be advertised in the September 27th
edition of Stokes News and placed on the County web site
·
Appointments and further nominations can be
considered at the October 8th meeting
Commissioner Lankford nominated the following
to serve on the SCEDC:
o
Worth Hampton
o
Thomas J. “Turk” Tergliafera
o
Bruce Younts
o
Jane Priddy-Charleville
o
Leon Inman
Safe Shelter
– Lease Agreement
County Manager Bryan
Steen presented the following information regarding the Stokes
Safe Shelter:
·
Lease between Stokes County and Stokes Safe Shelter
– Former Social Services Building located at 506 Main Street, Danbury, NC
·
Lease approved August 16, 2006
·
Currently, the Stokes Safe Shelter, Inc. is not in
the position to open and operate the Thrift Shop at this time
·
Recent resignations from Stokes Safe Shelter Board
has cause some difficulty in acquiring funding for the proposed project
·
Board’s intentions are to have a Thrift Shop in
Stokes County at a later time to help support a Safe Shelter
·
The Stokes Safe Shelter Inc is agreeable to
dissolve this lease
·
Another adjoining business is seeking additional
space for expansion
·
County Attorney Edward Powell had no issues with
dissolving the lease
Vice Chairman Walker noted the need for a Safe
Shelter in Stokes County.
Commissioner Carroll
noted the need to look at the County’s needs for space before
leasing any County property.
Stokes County
Aging Planning Committee – Amendment to By-Laws
County Manager Bryan
Steen presented the following unanimous recommendation
from the Stokes County Aging Planning Committee
for amendment to Article IV of the By-
Laws:
ARTICLE IV. MEMBERSHIP
Members
- The County Board of Commissioners shall appoint members to the committee in
September of each year. Such membership shall consist of county senior service
providers, a representative from Hospice, a representative from Cooperative
Extension, and nine other members representing ACTS (deleting members)and
senior citizens from different areas of the county. Service providers shall not
vote on issues that ultimately result in financial gain to themselves or to
their agencies. Terms of membership shall be one year, from October until
September, except in the case of a vacancy that may be filled at any time for
the balance of the term. Members of the committee must be Stokes County
citizens unless this requirement is waived by the Board of County Commissioners.
A representative of the Area Agency on Aging (AAA) shall attend meetings and
provide technical assistance.
Justification
(Excerpt from draft copy of Aug. 22, 2007 Stokes Aging Planning Meeting
Minutes): The committee engaged in discussion regarding the need to set a
definitive number of committee members and a motion was made by Jim Carlin, 2nd by Louise Flynt, that the by-laws be amended to state
that the committee shall consist of nine members, excluding providers and
technical support. Motion carried by unanimous vote.
The Board discussed
the proposed amendment. The proposed
amendment will
be placed on the October 8th Agenda.
Proposed
Mental Health Coordinator Position
County Manager Bryan
Steen presented the following information regarding the
proposed Mental Health Coordinator Position:
·
Currently, working with Stokes Mental Health
Association, First Responders, CenterPoint,
and DSS Director Jan Spencer to
develop the right position for
Stokes County
·
Working to develop a position with state funding
either with DSS or Health to meets the
County’s needs or possibly with CenterPoint
·
Position should be able to assist citizens to
obtain mental health services; to develop and provide public information on
mental health services; to identify and document problems to provide reports
for County Manager and LME; to explore grants for mental health services in the
county; to identify service needs and possible grant funding for
implementation; and to work with the LME and County to provide the best
available mental health services for the citizens of Stokes County
·
The proposed position could possibly be a stand
alone county position
·
The proposed position could be a major step in
providing better mental health services in Stokes County
Manager Steen noted that after careful of
review of job descriptions, it appears
state job descriptions will not be compatible for
obtainment of state revenues with the expected
duties of the proposed mental health coordinator
position
Manager Steen requested direction from the
Board regarding the participation of
Stokes Mental Health and First Responders in determining the salary
range, job description
and duties for the proposed mental health
coordinator position.
The Board discussed
the proposed Mental Health Coordinator Position.
The Board expressed the following concerns:
Commissioners Lankford: Funding
and making sure the position is what Stokes County needs
Vice Chairman Walker: Main objective is to get the position going, a
Stokes County position not answering to CenterPoint, work with other funding
sources for the position; better fit for the Health Department instead of DSS
Commissioner Carroll: Getting the position in place, a stand alone
County position, recommendation to come from the County Manager for the Board’s
consideration, a position that meets the needs of providing mental health
services in Stokes County
Commissioner Smith: Getting the right position for Stokes County
Chairman Inman: Making sure the
position is what Stokes County needs and evaluating funding sources, meeting
regularly with the County Manager, First Responders, Stokes Mental Health
Association and CenterPoint to make sure that happens
Ms. Debbie Morton,
Stokes County Mental Health Association, expressed the following
concerns regarding the position:
·
It is the intentions of the Association to inform
the County Manager what you may or may not get with certain salaries
·
Fund the position to get the what Stokes County
needs – someone who has expertise in the field
·
The need for a stand alone position accountable to
the County Manager and Board of Commissioners
·
Willing to continue to work with the County Manager
and hope the County Manager will include Stokes Mental Health and First
Responders in the final decisions of the position
Chairman Inman, with
full consent of the Board, requested County Manager Steen to
place his recommendation on the October 8th
Discussion Agenda.
GENERAL
GOVERNMENT – GOVERNING BODY – ACTION AGENDA
Tax
Administration Report
County Manager Bryan
Steen presented the following refund and releases, which were
presented by Tax Administrator Oakley at the September
10th meeting:
Property Tax Release:
·
Greg and Carol West = $5,210.70
·
Charlie Z Parsons = $131.45
·
Eugene and Karin Hollmer = $127.39
·
Heather Inman = $173.53
·
Carlos Ballesteros = $111.31
·
Christian Village Homes = $5,471.40
·
Germanton Baptist Church = $458.25
·
King Baptist Mission Church = $228.60
·
Olive Grove Baptist Church = $164.92
·
Summit Court Association = $183.00
Property Tax Refund:
·
Crossroads of Life Ministry – C/O Roy L. Bullins,
Sr
Refund = $419.04
Chairman Inman
entertained a motion to approve the Real and Personal Releases and
Property Tax Refund submitted by Manager Steen.
Commissioner Lankford
moved to approve the following Real and Personal Releases
and Property Tax Refund:
·
Greg and Carol West = $5,210.70
·
Charlie Z Parsons = $131.45
·
Eugene and Karin Hollmer = $127.39
·
Heather Inman = $173.53
·
Carlos Ballesteros = $111.31
·
Christian Village Homes = $5,471.40
·
Germanton Baptist Church = $458.25
·
King Baptist Mission Church = $228.60
·
Olive Grove Baptist Church = $164.92
·
Summit Court Association = $183.00
Property Tax Refund:
·
Crossroads of Life Ministry – C/O Roy L. Bullins,
Sr
Refund = $419.04
Commissioner Smith
seconded and the motion carried unanimously.
Chairman Inman with
full consent of the Board directed the Clerk in the future to place
the Tax Administration Releases and Refunds on
the Consent Agenda following discussion of
the Item.
Public Auction-
Proposed Resolution
Support Services
Supervisor submitted the following revised proposed Resolution
to dispose of county property by public auction
scheduled for Saturday, October 27, 2007 at
10:00 am, which included additional county property: (a vehicle had
been added to the
proposed Resolution included in the agenda packet)
RESOLUTION
STATE OF North Carolina
COUNTY OF STOKES
WHEREAS, the County of Stokes has accumulated an excessive amount of unusable personal property; and,
WHEREAS, it is in the best interest of the County of Stokes to dispose of this property by public auction in accordance with North Carolina General Statute 160A-270; and,
WHEREAS, the items to be sold at public auction are listed below,
OFFICE EQUIPMENT
IBM Typewriters Royal Typewriter
Round Table Wooden Conference Table
Office Desk Chairs Side Chairs
Wooden Desk Television
TV/VCR Combo Children’s Plastic Chairs
TV Cart Wooden Chairs
Couch Sharp AL-1661CS Copier
Sharp SF-2020 Copier
COUNTY VEHICLES:
1978 Chevrolet 1Z87L8S402364
1977 Ford Truck F14SNZ06273
1983 Chevrolet Truck 1GBCS14B2D2193923
1988 Jeep Cherokee 1JCMR7812JT135010
1988 GMC Truck 1GTCT18R3J8513825
1989 GMC Truck 1GTBS14E7K2523571
1989 Ford Crown Vic 2FABP72G4KX159539
1993 Ford Crown Vic 2FACP71WOPX141012
1995 Ford Crown Vic 2FALP71W8SX160609
1995 Ford Crown Vic 2FALP71W2SX160606
1996 Ford Crown Vic 2FALP71W7TX202320
1996 Ford Crown Vic 2FALP71W0TX130201
1996 Ford Crown Vic 2FALP71W4TX130203
1996 Ford Crown Vic 2FALP71W6TX202325
1996 Ford Crown Vic 2FALP71W9TX130200
IMPOUNDMENT LOT VEHICLES:
1970 Ford F01GNG91130
1976 Pontiac 2U87Z6N511816
1979 Pontiac 2J37Y92565696
1984 Buick 1G4AN69Y2EH814852
1985 Pontiac 1G2PM37R6FP201060
1986 Chevrolet 1G1JC1110H7137976
1987 Mercury 1MEBM53U2HA634178
1987 Volvo YV1AX8846H1228543
1988 Chevrolet 1G1LV11W0JY567246
1988 Mitsubishi JA7FL25E2JP003215
1990 Buick 1G4AH54N6M6400286
1990 Toyota JT5VN94T1L0013890
1993 Chevrolet 1GNDT13W2R2143359
1993 Ford Van 1FMDA11U3PZC27643
1994 Chevrolet 1GCCS1448RK153348
NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners declares the above personal property as surplus and is to be sold at public auction.
AND, BE IT FURTHER RESOLVED that the Stokes County Board of Commissioners have approved October 27, 2007, at 10:00 a.m., at the Stokes County Governmental Complex in Danbury as the time and place of said public auction.
Adopted this the ____ day of __________ 2007.
___________________________ ___________________________
J. Leon Inman – Chairman Jimmy
Walker – Vice Chairman
___________________________ ___________________________
___________________________
Attest
______________________________
Chairman Inman
entertained a motion to approve the revised proposed Resolution
submitted by Support Services Supervisor Danny Stovall.
Commissioner Lankford
moved to approve the revised submitted proposed Resolution
regarding the disposal of county property by public
auction. Vice Chairman Walker seconded
and the motion carried unanimously.
Scheduling of
a Goals Planning Session Meeting
The Board discussed
possible dates for a Goals Planning Session.
Chairman Inman
entertained a motion to schedule a Goals Planning Session for
Monday, October 15, 2007 at 4:00pm.
Vice Chairman Walker
moved to approve Monday, October 15, 2007 at 4:00 pm for
a Goals Planning Session. Commissioner Carroll seconded and the motion
carried
unanimously.
Proposed PART
Resolution
The Board continued
discussion of the proposed PART Resolution.
Vice Chairman Walker noted he had received public input during the
break which indicated
the need for the item to be on the next agenda to
allow time for public comments.
Chairman Inman
discussed putting the item on either Planning Meeting scheduled for
Tuesday, October 2nd or the Monday,
October 8th after finalizing the date for the next PART
meeting.
Local
Firemen’s Relief Fund Board -Appointment
Chairman Inman
entertained a motion to approve the following nominations
for appointment to Local Firemen’s Relief Fund
Board:
|
LOCAL FIREMEN'S RELIEF
FUND TRUSTEES |
||
|
COUNTY COMMISSIONER
APPOINTED |
||
|
FIRE DEPARTMENT |
TRUSTEE NAME |
TRUSTEE NAME |
|
PINNACLE
VFD |
Mr. Travis Sink |
Mr. Jeremy Bowman |
|
LAWSONVILLE
VFD |
Mr. Ronnie Mabe |
Mr. Arthur
Glidewell |
|
FRANCISCO
VFD |
Mr. Atherton Jessup |
Ms. Ashley Pack |
|
WALNUT
COVE VFD |
Mr. James Teague |
Mr. Dwight Ball |
|
NORTHEAST
STOKES VFD |
Mr. Jonathan Wall |
Mr. Bobby Dunlap |
|
STOKES
ROCKINGHAM VFD |
Ms. Kay Morris |
Mr. Devin
Rhodes |
|
SAURATOWN
VFD |
Mr. Jim Walton |
Mr. Randall
Patterson |
|
DANBURY
VFD |
Mr. John Booth |
Mr. Elmer Manuel |
|
SOUTH
STOKES VFD |
Mr. Bobby Boles |
Ms. Jean Young |
|
DOUBLE
CREEK VFD |
Mr. Tom Tilley |
Mr. Donald Durham |
Commissioner Lankford
moved to appoint the following to the Local Firemen’s
Relief Fund Board through December 31, 2007:
Commissioner Smith
seconded and the motion carried unanimously.
CLOSED SESSION
Chairman Inman
entertained a motion to enter into Closed Session for the
following:
·
To consider the
initial employment or appointment of an individual to any office or position,
other than a vacancy in the Board of County Commissioners or any other public
body, or to consider the qualifications, competence, performance, character,
and fitness of any public officer or employee, other than a member of the Board
of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)
·
To consult with
the Attorney employed or retained by the Public Body in Order to preserve the
attorney-client privilege between the Attorney and the Public Body, which
privilege is hereby acknowledged, and to consider and give instructions to an
attorney concerning the handling or settlement of a claim judicial action,
mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11
(3).
Vice Chairman Walker moved to enter into
Closed Session for the following:
·
To consider the
initial employment or appointment of an individual to any office or position,
other than a vacancy in the Board of County Commissioners or any other public
body, or to consider the qualifications, competence, performance, character,
and fitness of any public officer or employee, other than a member of the Board
of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)
·
To consult with
the Attorney employed or retained by the Public Body in Order to preserve the
attorney-client privilege between the Attorney and the Public Body, which
privilege is hereby acknowledged, and to consider and give instructions to an
attorney concerning the handling or settlement of a claim judicial action,
mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11
(3).
Commissioner Smith seconded and the motion
carried unanimously.
The Board reconvened
to the regular session of the September 24th meeting.
Cooperative
Extension Director’s Position
Commissioner Smith
moved to accept Mr. Michael Hylton as the Interim Cooperative
Extension Director for Stokes County. Vice Chairman Walker seconded and the motion
carried
unanimously.
Chairman Inman
presented comments from Director John Hedrick –Northwest Regional
Library Board expressing appreciation for funding to implement the pay
plan for employees of
the Northwest Regional Library System who serve
Stokes County.
Adjournment
There being no further business to come before
the Board, Chairman Inman
entertained a motion to adjourn the meeting.
Commissioner Smith moved to adjourn the
meeting. Commissioner Lankford
seconded and the motion carried unanimously.
_________________________ _____________________________
Darlene M.
Bullins
J. Leon Inman
Clerk to the
Board Chairman