-STATE OF NORTH CAROLINA            )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                               )                    DANBURY, NORTH CAROLINA

                                                                        )                    SEPTEMBER 24, 2007

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session at Rock House Ruritan Club located at 2889 NC HWY 268, Pinnacle, North

 

Carolina on Monday, September 24, 2007 at 6:00 pm with the following members present:

 

                                                Chairman Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                         

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                County Attorney Edward Powell                                          

Finance Director Julia Edward

                                                Support Services Supervisor Danny Stovall

 

                                               

Chairman Leon Inman called the meeting to order.

 

Vice Chairman Walker delivered the invocation.

           

            Chairman Inman expressed the Board’s appreciation for the invitation to hold

 

the regularly scheduled meeting at Rock House Ruritan Club.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the agenda for the

 

September 24, 2007 meeting.

 

            County Manager Bryan Steen requested the following:

 

·         Discussion Agenda – Add Discussion regarding the “Proposed Mental Health Coordinator Position”

·         Discussion Agenda – Move Discussion Item B- “Local Firemen’s Relief Fund Board Appointments to the Action Agenda in order to meet the State deadline for submission of the NC Rural Fire District Report of Fire Conditions

to the NC Department of Insurance

 

            Chairman Inman noted that Discussion Agenda – Item A – “Proposed PART

 

Resolution” could possibly need to be moved to the Action Agenda due to a timeframe for

 

submission.

 

            Chairman Inman proposed to leave both Discussion Agenda Items A & B under the

 

Discussion Agenda with the option to move both items to the Action Agenda after discussion. 

 

The Board unanimously agreed to leave Discussion Agenda Items A&B under the Discussion

 

Agenda with the option to move to both items to the Action Agenda.

 

            Commissioner Lankford moved to approve the Agenda as amended.  Commissioner

 

Smith seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Ms. Donna Sutphin

Rock House Ruritan Club

 

Ms. Sutphin welcomed the Board of Commissioners to Rock House Ruritan and expressed

appreciation to the Board for holding their regular meeting at Rock House.

 

Mr. P.J. Cash

1230 Kentland Drive

King, NC  27021

RE:  Fire Departments

 

Mr. Cash spoke to the Board regarding Fire Service in Stokes County.  I come tonight as a taxpayer, not as a member of any fire department.  Mr. Cash noted certain fire departments in the County are receiving services provided by the Fire Marshal’s office that are not contributing to the cost of the service, since funding was approved to be paid strictly by the Service District instead of the County.  Mr. Cash requested that funding be allocated from County funds for the two positions in the Fire Marshal’s office. Mr. Cash also spoke regarding the proposed contracts and suggested possibly signing a one-year contract and then start to work on the other issues.  Mr. Cash also spoke on insurance ratings and loss of one employee from the Fire Marshal’s office.  (Mr. Cash presented a copy of his comments to the Clerk)

 

Mr. Keith Hibner

President – Fight the Stokes County Dump

4369 NC HWY 89

Walnut Cove, NC  27052

Re: Dump on County Line

 

Mr. Hibner spoke on the proposed C&D Landfill to be located at the Stokes-Forsyth County Line.  Mr. Hibner noted that it has been one year since the illegal purchase of 135 acres in Stokes County by Forsyth County.  Mr. Hibner noted disappointment that Stokes County has not done anything since the illegal purchase.  Since the purchase, North Carolina has passed stricter guidelines regarding landfills.  Mr. Hibner suggested that Stokes County be proactive to find other alternatives regarding the disposal of waste such as more recycling programs. Mr. Hibner urged the Board of Commissioners to be proactive and not wait for Forsyth County to push a landfill on Stokes County.

 

Mr. Gary Alley

1069 Pack Road

Walnut Cove, NC  27052

Re:  Proposed C&D Landfill

 

Mr. Alley noted that there had been no new information lately regarding the proposed C&D landfill.  Mr. Alley questioned the Board as to what was the next step for the Stokes County

Board of Commissioners.  Mr. Alley noted that the purchase of the land in Stokes County by Forsyth County is illegal.  Mr. Hugh Wright who helped purchased the land is no longer with

the City Utilities Commission.  Mr. Alley noted that the Forsyth County Commissioners were also meeting tonight.  Mr. Alley noted that it was time for Stokes County to stand up for what is right.

 

Mr. David Allen

209 Crestview Drive

King, NC   27021

RE:  Animal Control

 

Mr. Allen presented a petition to the Board of Commissioners and Animal Control requesting action on the infestation of dogs without their shots and not registered with the County for tax purposes.  Mr. Allen noted problems with this group of dogs in their neighborhood.

 

 

Chairman Inman requested the County Manager to follow up on this issue with Animal Control and return a call to Mr. Allen.

 

 

CONSENT AGENDA

 

            Chairman Inman entertained a motion to approve or amend the following items on the

 

Consent Agenda:

 

·         Minutes of June 12, 2007

·         Minutes of September 10, 2007

 

Commissioner Carroll noted the following corrections:

 

June 12th minutes

Page #3 – Change the wording – Office has… to Office have

Page #4 – Change on the role… to on the roll

Page #4 – Change personnel was… to personnel were

 

September 10th minutes

Page #3 – Change the wording – .05% increase… to .5% increase…

Page #6 - Change who was… to who were

Page #10 Change that the effective Board… to the affected Board…

Page #13 – will loose… to will lose

 

Commissioner Smith noted the following corrections:

June 12th minutes

Page #5 - Change Steven Robinson to Steven Roberson

 

Vice Chairman Walker requested the County Manager to investigate the current

 

responses by Truck #310 to Danbury Vol. Fire Department relating to the incidents presented

 

during the budget work session.

 

 

Elections Department – Budget Amendment #12

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #12.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Elections Department

 

 

 

100.4170.000

Salaries & Wages

$81,325.00

$4,671.00

$85,996.00

100.4170.090

Social Security

$5,296.00

$290.00

$5,586.00

100.4170.091

Medicare Tax

$1,239.00

$68.00

$1,307.00

100.4170.100

Retirement

$4,010.00

$231.00

$4,241.00

100.4170.101

401(k)

$854.00

$47.00

$901.00

100.4170.110

Group Insurance

$8,837.00

$590.00

$9,427.00

100.4170.111

Dental Insurance

$659.00

$44.00

$703.00

100.4170.350

Maint.&Repairs-Equipment

$26,230.00

($18,130.00)

$8,100.00

100.4170.350

Maint.&Repairs-Equipment

$8,100.00

$18,130.00

$26,230.00

 

 

 

 

 

100.9910.000

Contingency

$215,023.00

$12,189.00

$227,212.00

 

Totals

$351,573.00

$18,130.00

$369,703.00

 

This budget amendment is justified as follows:

To appropriate HAVA grant funds to pay for maintenance on new machines and transfer funds to hire a Deputy Election Director for ten weeks and transfer the remaining funds to contingency.

 

This will result in a net increase of $18,130.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.419

HAVA Grant

$60,000.00

$18,130.00

$78,130.00

 

Totals

$60,000.00

$18,130.00

$78,130.00

 

Social Services Department – Budget Amendment #13

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #13.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.000

Salaries & Wages

$1,518.194.00

$19,227.00

$1,537,421.00

100.5310.090

Social Security

$98,800.00

$1,290.00

$100,090.00

100.5310.091

Medicare Tax

$23,110.00

$300.00

$23,410.00

100.5310.100

Retirement

$78,565.00

$1,027.00

$79,592.00

100.5310.101

401(K)

$15,182.00

$209.00

$15,391.00

100.5310.110

Group Insurance

$190,997.00

$2,651.00

$193,648.00

100.5310.111

Dental Insurance

$14,236.00

$194.00

$14,430.00

 

Totals

$1,939,084.00

$24,898.00

$1,963,982.00

 

This budget amendment is justified as follows:

To appropriate funds to hire a Social Worker II for the expansion of Special Assistance In-Home Program.  Federal funding @69%, State funding @25%, and County funding @6% coming from lapse salaries.

 

This will result in a net increase of $24,898.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.202

DSS Federal

$1,882,870.00

$18,276.00

$1,901,146.00

100.3301.203

DSS State

$277,907.00

$6,622.00

$284,529.00

 

Totals

$2,160,777.00

$24,898.00

$2,185,675.00

 

Senior Services Department – Budget Amendment #16

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #16.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Senior Services

 

 

 

100.5860.290

Misc. Expenses

$2,750.00

$7,000.00

$9,750.00

 

Totals

$2,750.00

$7,000.00

$9,750.00

 

This budget amendment is justified as follows:

To appropriate funds for space renovations.

 

This will result in a net increase of $7,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3839.004

Senior Services-Miscell.

$2,500.00

$7,000.00

$9,500.00

 

Totals

$2,500.00

$7,000.00

$9,500.00

 

Senior Services Department - Budget Amendment #17

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #17.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Senior Services

 

 

 

100.5860.290

Misc. Expenses

$9,750.00

$3,300.00

$13,050.00

100.5860.320

Telephone

$5,820.00

$200.00

$6,020.00

100.5860.511

Non-Capital Equipment

 

$1,500.00

$1,500.00

 

Totals

$15,570.00

$5,000.00

$20,570.00

 

This budget amendment is justified as follows:

Appropriate funding from NC Department of Insurance Contact to support Senior Health Insurance Information Program.

 

This will result in a net increase of $5,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.366

NC-Dept of Insurance

$.00

$5,000.00

$5,000.00

 

Totals

$.00

$5,000.00

$5,000.00

 

Sheriff’s Department – Budget Amendment #18

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #18.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.290

Misc. Expenses

$1,500.00

$3,941.00

$5,441.00

 

Totals

$1,500.00

$3,941.00

$5,441.00

 

This budget amendment is justified as follows:

Cost of Stokes County Sheriff’s Department along with other agencies to establish a NC

State Bureau of Investigation Trial Regional Laboratory

 

This will result in a net increase of $3,941.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.411

Federal Fines/Forfeitures

$.00

$3,941.00

$3,941.00

 

Totals

$.00

$3,941.00

$3,941.00

 

Verizon Wireless Lease Agreement – Revision

 

            County Manager Bryan Steen submitted the revised Lease Agreement #59331

 

from Verizon Wireless to extend the rental abatement period in lieu of a refund check for the

 

overpaid rent for the site located at 1438 Mounce Road, Danbury, NC.  The revised Lease will

 

take into account the total overpayment of $30,833.22 paid in error by Verizon and extend

 

the abatement period through December 2023.

 

            Commissioner Lankford moved to approve the Consent Agenda as amended. 

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Comments – Manager and Board of Commissioners

 

            County Manager Bryan Steen presented the following comments:

 

·         Old Prison Camp Property

o   Continuation of clean up

o   Gutters have been cleaned out on prison unit and adjacent house

o   Will be addressing the roof within the next week

o   Assessing an unstable building located in the back of the property, which needs to be removed

·         Big Sweep Day – October 6, 2007

·         Paramedics Fred Lawson and Scott Brown will be competing in the NC Paramedic Competition in Greensboro on Sunday, October 7th

·         County recently received notification that Stokes County has been awarded the $400,000 Scattered Site Housing Grant housing renovations in Stokes County

·         Support Services Supervisor Danny Stovall has met with Cathy Long-Stokes Opportunity Center

·         Support Services Supervisor Danny Stovall presented the following information regarding renovations at the Stokes Opportunity Center:

o   Two viable options

• Option 1

Kitchen/Break Room:

Install a six foot opening in existing sheetrock wall between conference room and kitchen area along with doors or remove existing sheetrock wall along with installing a sliding partition curtain to make this area available for other uses.

Current conference room size is approximately 14' x 18' or 252 square foot.

Classroom/Computer Lab:

No current space available to expand into. Current space is approximately 11' x 17' or 187 square foot.

Purchase a modular unit for this location. Please keep in mind, modular unit would be located on future building expansion site, clients would have to go into a separate building during lunch breaks, a canopy and ramp would have to be constructed to transverse the height difference between locations.

 

Option 2

 

Kitchen/Break Room:

 

Install a six foot opening in existing sheetrock wall along with doors or remove existing sheetrock wall along with installing a sliding partition curtain to make this area available for other uses.

 

Current conference room size is approximately 14' x 18' or 252 square foot.

 

Classroom/Computer Lab:

 

No current space available to expand into. Current space is approximately 11' x 17' or 187 square foot.

 

Current workshop area is approximately 55' x 80' or 4400 square foot.

 

This building is a Star manufacturing pre-engineered metal-framed building constructed in 1993 by Chris D. Hilton Construction Company and designed by Arch Design Associates.

 

Expand current facility to meet space needs.

 

Scope of work: Construct metal framed addition, concrete floor, installation of exterior block veneer, upgrade current HVAC and electrical systems serving workshop area along with minor construction site grading.

 

With this option the following decisions need to be made.

·         Expansion size

·         Budget amount

·         Selection of an Architect

 

o   Ground in the rear of the building should not need much grading

o   Cathy Long had notified the County today of possibly adding more restrooms

o   Suggestion of possibly appointing a Committee to discuss possible ideas for the Center

o   Need to know what direction to take before projecting cost

 

The Board discussed the information presented by Mr. Stovall and the appointment

 

of a committee to discuss possible options for the Center.

 

            The Board unanimously agreed to appoint the following to serve on a committee

 

to evaluate renovation options for the Stokes Opportunity Center (Commissioner Lankford

 

volunteered for the committee):

 

·         Support Services Supervisor Danny Stovall

·         Commissioner Ernest Lankford

·         Director Cathy Long – SOC

·         FTCC Instructor Kris Johnczak

·         Parent of a participant

 

            County Manager Steen concluded that WIC Services should be available at the

 

Southwestern Service Center in January 2008.  The required State printer has been shipped

 

and the Lab Certification is in process.  The clients currently being served at the Danbury

 

location are now being scheduled for a 90-day recheck at the Center in King for their return

 

appointment in January 2008.  Manager Steen noted that health department staff is currently

 

exploring ways to expand utilization of the facility to better serve the citizens of Stokes County.

 

            Commissioner Smith noted that the Regional Tourism Initiative Steering Committee is

 

moving along at a faster pace and will be meeting in October.

 

            Commissioner Smith requested additional information for the Stokes County Nursing

 

Advisory Committee appointments and requested a proposed Resolution be placed on the

 

agenda in support of the Shelton Foundation.

 

            Commissioner Carroll noted the need to place space issues received from District

 

Attorney Ricky Bowman on a future agenda.

 

            Vice Chairman Walker requested to add the “District Committee” to the

 

Discussion Agenda at the October 8th meeting.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Piedmont Authority Regional Transportation (PART)-Proposed Resolution

 

            Chairman Inman opened discussion regarding the proposed Resolution Approving the

 

Levy of a Privilege Tax by Board of Trustees of the Piedmont Authority for Regional

 

Transportation on Retailers Engaged in the Business of Leasing or Renting U-Drive-It Vehicles

 

or Motorcycles.

 

            Chairman Inman noted that Stokes County can approve the levy of a five percent (5%)

 

privilege tax within the territorial jurisdiction by the PART Board of Trustees on retailers who

 

engage in the business of leasing or renting U-Drive-It vehicles or rental of these vehicles

 

which will allow Stokes County to participate in PART for possibly a Park and Ride Lot

 

in Stokes County.  The approved Resolution will allow the PART Board of Trustees to

 

proceed.

 

Chairman Inman also noted that Mayor Jack Warren -City of King had acknowledged

 

the desire to have a Park and Ride Lot in King.

 

            The Board discussed the proposed Resolution, advantages for Stokes County residents,

 

need for services in Stokes County, City of King being a member of PART,  and current

 

and future capital/operational expenses of PART.

 

            Chairman Inman noted that the City of King could apply for membership, but

 

normally only larger cities are allowed.

 

            The Board unanimously agreed to move the Proposed PART Resolution to the

 

Action Agenda.

 

Local Firemen’s Relief Fund Board – Appointments

 

            County Manager Bryan Steen presented the following for appointment to the

 

Local Firemen’s Relief Fund Board:

 

LOCAL FIREMEN'S RELIEF FUND TRUSTEES

COUNTY COMMISSIONER APPOINTED

FIRE DEPARTMENT

TRUSTEE NAME

TRUSTEE NAME

PINNACLE VFD

Mr. Travis Sink

Mr. Jeremy Bowman

LAWSONVILLE VFD

Mr. Ronnie Mabe

Mr. Arthur Glidewell

FRANCISCO VFD

Mr. Atherton Jessup

Ms. Ashley Pack

WALNUT COVE VFD

Mr. James Teague

Mr. Dwight Ball

NORTHEAST STOKES VFD

Mr. Jonathan Wall

Mr. Bobby Dunlap

STOKES ROCKINGHAM VFD

Ms. Kay Morris

Mr. Devin Rhodes 

SAURATOWN VFD

Mr. Jim Walton

Mr. Randall Patterson

DANBURY VFD

Mr. John Booth

Mr. Elmer Manuel

SOUTH STOKES VFD

Mr. Bobby Boles

Ms. Jean Young

DOUBLE CREEK VFD

Mr. Tom Tilley

Mr. Donald Durham

 

            Manager Steen noted the following regarding the appointments:

 

·         Two appointments of the Local Firemen’s Relief Fund must be approved by the Board of Commissioners

·         Appointments are forwarded to the Department of Insurance in Raleigh

·         Apparently, there is a misunderstanding regarding these two appointments prior to submission of the form to the State

·         These appointments have previously been routed through the Finance Department

·         With approval from the Board, these current nominations from each fire department will be approved to serve until December 31, 2007

·         In December the normal requirement for Board appointments along with G.S. requirements will be followed to select appointments to the Board

·         There is a October 31, 2007 deadline for submission of the annual report, which include the two Board appointments

 

The Board discussed the recommendations from the Fire Departments.

 

The Board unanimously agreed to move the Local Firemen’s Relief Fund Board-

 

Appointments to the Action Agenda.

 

Economic Development – Budget Amendment #14

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #14.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Reserve Fund

 

 

 

201.4920.027

Economic Development

$12,750.00

$151,428.00

$164,178.00

 

Totals

$12,750.00

$151,428.00

$164,178.00

 

This budget amendment is justified as follows:

To appropriate funds to Capital Reserve Fund due to the Stokes County Development Corporation, Inc. dissolving as a corporation.  These funds are being transferred to the County to be used for Economic Development and/or tourism in the County.

 

This will result in a net increase of $151,428.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Capital Reserve Fund

 

 

 

201.3839.000

Miscellaneous Revenue

$.00

$151,428.00

$151,428.00

 

Totals

$.00

$151,428.00

$151,428.00

 

            The Board discussed the proposed Budget Amendment #14.

 

Chairman Inman noted that the funds are designated specifically for Economic Development

 

and/or tourism in the County. 

 

            Vice Chairman Walker requested additional information regarding the stipulations

 

of the allocations. Manager Steen noted that funds cannot be used for salaries, but could be

 

used for purchase of land for future businesses, utilities and for the promotion of tourism.

 

Vice Chairman Walker mentioned the need for a Comprehensive Economic

 

Development Plan for Stokes County and questioned if this funding could be used for

 

preparation of such a plan.

 

Tax Administration – Budget Amendment #15

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #15.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Tax Administration

 

 

 

100.4140.510

Equipment

$.00

$10,540.00

$10,540.00

 

Totals

$.00

$10,540.00

$10,540.00

 

This budget amendment is justified as follows:

To re-appropriate funds for the Tax Office software project.  This is to bring the balance forward from the fiscal year 2006-07 to fiscal year 2007-08 for this project.

 

This will result in a net increase of $10,540.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3991.000

Fund Balance

$.00

$10,540.00

$10,540.00

 

Totals

$.00

$10,540.00

$10,540.00

 

            Finance Director Julia Edwards noted that the Tax Administrator has assured the project

 

will be finished by June 30, 2008.

 

            The Board discussed Budget Amendment #15.

 

Senior Services Department – Budget Amendment #19

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #19.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Senior Services

 

 

 

100.5860.020

Salary – Part Time

$20,828.00

$1,205.00

$22,033.00

100.5860.030

Salary–Permanent Part Time

$30,215.00

($1,205.00)

$29,010.00

 

Totals

$51,043.00

$.00

$51,043.00

 

This budget amendment is justified as follows:

To increase available part time hours to ensure coverage during permanent part time employee resignation, employee leave usage, and volunteer absences.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

Appointments

 

CenterPoint Human Services – Board of Directors

 

            Chairman Inman presented the following vacancy:

 

·         CenterPoint Human Services -Board of Directors

·         Vacancy to replace Mr. Wayne Hamm who recently resigned from the Board due to no longer being eligible because of the number of years served

·         Three-year term

·         Advertisement will be in September 27th edition of Stokes News and also placed on the County’s web site

·         Nominations for the general public appointment can be submitted at the next meeting – October 8th

 

 

 

Stokes Aging Planning Committee

 

            Chairman Inman presented the following nominations recommended from the Stokes

 

County Aging Planning Committee for a one-year term (October 2007-2008):

 

·         Margaret Arey – Hospice of Stokes County

·         James Carlin

·         Lou Charland

·         Rebecca Warren – Stokes Family Health Department

·         Vicky East, Walnut Cove Senior Center

·         Louise Flynt

·         Suzan Garner

·         Susie Grabs

·         Bill Greenwood

·         Ted Griesenbrock

·         Sheriff Mike Joyce

·         Janelle Kent – NC Cooperative Extension

·         Lynn Martens, Senior Services

·         Clinard Merritt

·         Jacque Nuckols

·         Jan Spencer – Social Services

·         Madeline Watkins

·         Dean Burgress, Area Agency on Aging

 

 

The Board discussed the nominations.  The vacancy will be advertised in the

 

September 27th edition of the Stokes News and placed on the county web site.

 

Appointments or further nominations can be considered at the October 8th meeting.

 

            Commissioner Carroll nominated the following to serve on the Stokes County Aging

 

Planning Committee:

 

·         Margaret Arey – Hospice of Stokes County

·         James Carlin

·         Lou Charland

·         Rebecca Warren – Stokes Family Health Department

·         Vicky East, Walnut Cove Senior Center

·         Louise Flynt

·         Suzan Garner

·         Susie Grabs

·         Bill Greenwood

·         Ted Griesenbrock

·         Sheriff Mike Joyce

·         Janelle Kent – NC Cooperative Extension

·         Lynn Martens, Senior Services

·         Clinard Merritt

·         Jacque Nuckols

·         Jan Spencer – Social Services

·         Madeline Watkins

·         Dean Burgress, Area Agency on Aging

 

Stokes Economic Development Commission

 

            Chairman Inman presented the following vacancy:

 

·         Stokes Economic Development Commission (SCEDC)

·         The following members from the Stokes County Development Corporation have agreed to serve on the Commission:

o   Worth Hampton

o   Thomas J. “Turk” Tergliafera

o   Bruce Younts

o   Jane Priddy-Charleville

o   Leon Inman

·         SCEDC is a seven-member board

·         To be advertised in the September 27th edition of Stokes News and placed on the County web site

·         Appointments and further nominations can be considered at the October 8th meeting

 

Commissioner Lankford nominated the following to serve on the SCEDC:

 

o   Worth Hampton

o   Thomas J. “Turk” Tergliafera

o   Bruce Younts

o   Jane Priddy-Charleville

o   Leon Inman

 

Safe Shelter – Lease Agreement

 

            County Manager Bryan Steen presented the following information regarding the Stokes

 

Safe Shelter:

 

·         Lease between Stokes County and Stokes Safe Shelter – Former Social Services Building located at 506 Main Street, Danbury, NC

·         Lease approved August 16, 2006

·         Currently, the Stokes Safe Shelter, Inc. is not in the position to open and operate the Thrift Shop at this time

·         Recent resignations from Stokes Safe Shelter Board has cause some difficulty in acquiring funding for the proposed project

·         Board’s intentions are to have a Thrift Shop in Stokes County at a later time to help support a Safe Shelter

·         The Stokes Safe Shelter Inc is agreeable to dissolve this lease

·         Another adjoining business is seeking additional space for expansion

·         County Attorney Edward Powell had no issues with dissolving the lease

 

Vice Chairman Walker noted the need for a Safe Shelter in Stokes County.

 

            Commissioner Carroll noted the need to look at the County’s needs for space before

 

leasing any County property.

 

Stokes County Aging Planning Committee – Amendment to By-Laws

 

            County Manager Bryan Steen presented the following unanimous recommendation

 

from the Stokes County Aging Planning Committee for amendment to Article IV of the By-

 

Laws:

 

ARTICLE IV. MEMBERSHIP

Members - The County Board of Commissioners shall appoint members to the committee in September of each year. Such membership shall consist of county senior service providers, a representative from Hospice, a representative from Cooperative Extension, and nine other members representing ACTS (deleting members)and senior citizens from different areas of the county. Service providers shall not vote on issues that ultimately result in financial gain to themselves or to their agencies. Terms of membership shall be one year, from October until September, except in the case of a vacancy that may be filled at any time for the balance of the term. Members of the committee must be Stokes County citizens unless this requirement is waived by the Board of County Commissioners. A representative of the Area Agency on Aging (AAA) shall attend meetings and provide technical assistance.

Justification (Excerpt from draft copy of Aug. 22, 2007 Stokes Aging Planning Meeting Minutes): The committee engaged in discussion regarding the need to set a definitive number of committee members and a motion was made by Jim Carlin, 2nd by Louise Flynt, that the by-laws be amended to state that the committee shall consist of nine members, excluding providers and technical support. Motion carried by unanimous vote.

 

            The Board discussed the proposed amendment.  The proposed amendment will

 

be placed on the October 8th Agenda.

 

Proposed Mental Health Coordinator Position

 

            County Manager Bryan Steen presented the following information regarding the

 

proposed Mental Health Coordinator Position:

 

·         Currently, working with Stokes Mental Health Association, First Responders, CenterPoint,  and DSS Director Jan  Spencer to develop the right position for

Stokes County

·         Working to develop a position with state funding either with DSS or Health to  meets the County’s needs or possibly with CenterPoint

·         Position should be able to assist citizens to obtain mental health services; to develop and provide public information on mental health services; to identify and document problems to provide reports for County Manager and LME; to explore grants for mental health services in the county; to identify service needs and possible grant funding for implementation; and to work with the LME and County to provide the best available mental health services for the citizens of Stokes County

·         The proposed position could possibly be a stand alone county position

·         The proposed position could be a major step in providing better mental health services in Stokes County

 

Manager Steen noted that after careful of review of job descriptions, it appears

 

state job descriptions will not be compatible for obtainment of state revenues with the expected

 

duties of the proposed mental health coordinator position

 

Manager Steen requested direction from the Board regarding the participation of

 

Stokes Mental Health and First Responders in determining the salary range, job description

 

and duties for the proposed mental health coordinator position.

 

            The Board discussed the proposed Mental Health Coordinator Position. 

 

The Board expressed the following concerns:

 

Commissioners Lankford:  Funding and making sure the position is what Stokes County needs

 

Vice Chairman Walker: Main objective is to get the position going, a Stokes County position not answering to CenterPoint, work with other funding sources for the position; better fit for the Health Department instead of DSS

 

Commissioner Carroll: Getting the position in place, a stand alone County position, recommendation to come from the County Manager for the Board’s consideration, a position that meets the needs of providing mental health services in Stokes County

 

Commissioner Smith: Getting the right position for Stokes County

 

Chairman Inman:  Making sure the position is what Stokes County needs and evaluating funding sources, meeting regularly with the County Manager, First Responders, Stokes Mental Health Association and CenterPoint to make sure that happens

 

            Ms. Debbie Morton, Stokes County Mental Health Association, expressed the following

 

concerns regarding the position:

 

·         It is the intentions of the Association to inform the County Manager what you may or may not get with certain salaries

·         Fund the position to get the what Stokes County needs – someone who has expertise in the field

·         The need for a stand alone position accountable to the County Manager and Board of Commissioners

·         Willing to continue to work with the County Manager and hope the County Manager will include Stokes Mental Health and First Responders in the final decisions of the position

 

            Chairman Inman, with full consent of the Board, requested County Manager Steen to

 

place his recommendation on the October 8th Discussion Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Tax Administration Report

 

            County Manager Bryan Steen presented the following refund and releases, which were

 

presented by Tax Administrator Oakley at the September 10th meeting:

 

Property Tax Release:

 

·         Greg and Carol West = $5,210.70

·         Charlie Z Parsons = $131.45

·         Eugene and Karin Hollmer = $127.39

·         Heather Inman = $173.53

·         Carlos Ballesteros = $111.31

·         Christian Village Homes = $5,471.40

·         Germanton Baptist Church = $458.25

·         King Baptist Mission Church = $228.60

·         Olive Grove Baptist Church = $164.92

·         Summit Court Association = $183.00

 

Property Tax Refund:

 

·         Crossroads of Life Ministry – C/O Roy L. Bullins, Sr

Refund = $419.04

 

            Chairman Inman entertained a motion to approve the Real and Personal Releases and

 

Property Tax Refund submitted by Manager Steen.

 

            Commissioner Lankford moved to approve the following Real and Personal Releases

 

and Property Tax Refund:

 

·         Greg and Carol West = $5,210.70

·         Charlie Z Parsons = $131.45

·         Eugene and Karin Hollmer = $127.39

·         Heather Inman = $173.53

·         Carlos Ballesteros = $111.31

·         Christian Village Homes = $5,471.40

·         Germanton Baptist Church = $458.25

·         King Baptist Mission Church = $228.60

·         Olive Grove Baptist Church = $164.92

·         Summit Court Association = $183.00

 

Property Tax Refund:

 

·         Crossroads of Life Ministry – C/O Roy L. Bullins, Sr

Refund = $419.04

 

            Commissioner Smith seconded and the motion carried unanimously.

 

            Chairman Inman with full consent of the Board directed the Clerk in the future to place

 

the Tax Administration Releases and Refunds on the Consent Agenda following discussion of

 

the Item.

 

Public Auction- Proposed Resolution

 

            Support Services Supervisor submitted the following revised proposed Resolution

 

to dispose of county property by public auction scheduled for Saturday, October 27, 2007 at

 

10:00 am, which included additional county property: (a vehicle had been added to the

 

proposed Resolution included in the agenda packet)

 

 

RESOLUTION

 

STATE OF North Carolina

 

COUNTY OF STOKES

 

WHEREAS, the County of Stokes has accumulated an excessive amount of unusable personal property; and,

 

WHEREAS, it is in the best interest of the County of Stokes to dispose of this property by public auction in accordance with North Carolina General Statute 160A-270; and,

 

WHEREAS, the items to be sold at public auction are listed below,

 

OFFICE EQUIPMENT

IBM Typewriters                    Royal Typewriter

Round Table                           Wooden Conference Table

Office Desk Chairs                 Side Chairs

Wooden Desk                         Television

TV/VCR Combo                     Children’s Plastic Chairs

TV Cart                                   Wooden Chairs

Couch                                      Sharp AL-1661CS Copier

Sharp SF-2020 Copier

 

COUNTY VEHICLES:

1978 Chevrolet                       1Z87L8S402364

1977 Ford Truck                     F14SNZ06273

1983 Chevrolet Truck             1GBCS14B2D2193923

1988 Jeep Cherokee                1JCMR7812JT135010

1988 GMC Truck                    1GTCT18R3J8513825

1989 GMC Truck                    1GTBS14E7K2523571

1989 Ford Crown Vic             2FABP72G4KX159539

1993 Ford Crown Vic             2FACP71WOPX141012

1995 Ford Crown Vic             2FALP71W8SX160609

1995 Ford Crown Vic             2FALP71W2SX160606

1996 Ford Crown Vic             2FALP71W7TX202320

1996 Ford Crown Vic             2FALP71W0TX130201

1996 Ford Crown Vic             2FALP71W4TX130203

1996 Ford Crown Vic             2FALP71W6TX202325

1996 Ford Crown Vic             2FALP71W9TX130200

 

IMPOUNDMENT LOT VEHICLES:

 

1970 Ford                               F01GNG91130

1976 Pontiac                           2U87Z6N511816

1979 Pontiac                           2J37Y92565696

1984 Buick                              1G4AN69Y2EH814852

1985 Pontiac                           1G2PM37R6FP201060

1986 Chevrolet                       1G1JC1110H7137976

1987 Mercury                          1MEBM53U2HA634178

1987 Volvo                             YV1AX8846H1228543

1988 Chevrolet                       1G1LV11W0JY567246

1988 Mitsubishi                      JA7FL25E2JP003215

1990 Buick                              1G4AH54N6M6400286

1990 Toyota                            JT5VN94T1L0013890

1993 Chevrolet                       1GNDT13W2R2143359

1993 Ford Van                        1FMDA11U3PZC27643

1994 Chevrolet                       1GCCS1448RK153348

 

 

NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners declares the above personal property as surplus and is to be sold at public auction.

 

AND, BE IT FURTHER RESOLVED that the Stokes County Board of Commissioners have approved October 27, 2007, at 10:00 a.m., at the Stokes County Governmental Complex in Danbury as the time and place of said public auction.

 

Adopted this the ____ day of __________ 2007.

 

___________________________                       ___________________________

J. Leon Inman – Chairman                              Jimmy Walker – Vice Chairman

___________________________                  ___________________________                       

Ron Carroll - Commissioner                           Ernest Lankford - Commissioner                

 

___________________________

Stanley Smith - Commissioners         

                     

Attest

 

______________________________

Darlene Bullins – Clerk to the Board

 

 

            Chairman Inman entertained a motion to approve the revised proposed Resolution

 

submitted by Support Services Supervisor  Danny Stovall.

 

            Commissioner Lankford moved to approve the revised submitted proposed Resolution

 

regarding the disposal of county property by public auction.  Vice Chairman Walker seconded

 

and the motion carried unanimously.

 

Scheduling of a Goals Planning Session Meeting

 

            The Board discussed possible dates for a Goals Planning Session.

 

            Chairman Inman entertained a motion to schedule a Goals Planning Session for

 

Monday, October 15, 2007 at  4:00pm.

 

            Vice Chairman Walker moved to approve Monday, October 15, 2007 at 4:00 pm for

 

a Goals Planning Session.  Commissioner Carroll seconded and the motion carried

 

unanimously.

 

Proposed PART Resolution

 

            The Board continued discussion of the proposed PART Resolution.

 

Vice Chairman Walker noted he had received public input during the break which indicated

 

the need for the item to be on the next agenda to allow time for public comments.

 

            Chairman Inman discussed putting the item on either Planning Meeting scheduled for

 

Tuesday, October 2nd or the Monday, October 8th after finalizing the date for the next PART

meeting.

 

Local Firemen’s Relief Fund Board -Appointment

 

            Chairman Inman entertained a motion to approve the following nominations

 

for appointment to Local Firemen’s Relief Fund Board:

 

LOCAL FIREMEN'S RELIEF FUND TRUSTEES

COUNTY COMMISSIONER APPOINTED

FIRE DEPARTMENT

TRUSTEE NAME

TRUSTEE NAME

PINNACLE VFD

Mr. Travis Sink

Mr. Jeremy Bowman

LAWSONVILLE VFD

Mr. Ronnie Mabe

Mr. Arthur Glidewell

FRANCISCO VFD

Mr. Atherton Jessup

Ms. Ashley Pack

WALNUT COVE VFD

Mr. James Teague

Mr. Dwight Ball

NORTHEAST STOKES VFD

Mr. Jonathan Wall

Mr. Bobby Dunlap

STOKES ROCKINGHAM VFD

Ms. Kay Morris

Mr. Devin Rhodes 

SAURATOWN VFD

Mr. Jim Walton

Mr. Randall Patterson

DANBURY VFD

Mr. John Booth

Mr. Elmer Manuel

SOUTH STOKES VFD

Mr. Bobby Boles

Ms. Jean Young

DOUBLE CREEK VFD

Mr. Tom Tilley

Mr. Donald Durham

 

            Commissioner Lankford moved to appoint the following to the Local Firemen’s

 

Relief Fund Board through December 31, 2007:

 

            Commissioner Smith seconded and the motion carried unanimously.

 

CLOSED SESSION

 

            Chairman Inman entertained a motion to enter into Closed Session for the

 

following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11 (3).

 

Vice Chairman Walker moved to enter into Closed Session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11 (3).

 

 

Commissioner Smith seconded and the motion carried unanimously.

 

            The Board reconvened to the regular session of the September 24th meeting.

 

Cooperative Extension Director’s Position

 

            Commissioner Smith moved to accept Mr. Michael Hylton as the Interim Cooperative

 

Extension Director for Stokes County.  Vice Chairman Walker seconded and the motion carried

 

unanimously.

 

Northwest Regional Library- Comments

 

            Chairman Inman presented comments from Director John Hedrick –Northwest Regional

 

Library Board expressing appreciation for funding to implement the pay plan for employees of

 

the Northwest Regional Library System who serve Stokes County.

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Commissioner Smith moved to adjourn the meeting.   Commissioner Lankford

 

seconded and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman