STATE OF NORTH CAROLINA    )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                     )                    DANBURY, NORTH CAROLINA

                                                            )                    AUGUST 13, 2007

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Monday, August 13, 2007 at 1:30 pm with the following members present:

 

                                                Chairman Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                           

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                County Attorney Edward Powell

                                                Finance Director Julia Edwards

                                                Support Services Supervisor Danny Stovall

                                                Tax Administrator Jake Oakley

                                    Information Systems Director Dianna Fulp

                                    Arts Council Director Eddy McGee

 

 

Chairman Leon Inman called the meeting to order.

 

Chairman Inman delivered the invocation.

           

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

 

 

PUBLIC HEARING- Fiscal Year 2007-08 Rural Operating Assistance Program Funds

 

            Chairman Inman called the Public Hearing for the Fiscal Year 2007-08 Rural Operating

 

Assistance Program Funds to order.

 

            There were no public comments.

 

            Chairman Inman closed the Public Hearing.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the agenda for the

 

August 13, 2007 meeting.        

 

            Commissioner Lankford requested to put Discussion Item D- “Public Buildings

 

-Job Reclassification Request” on hold.

 

Vice Chairman Walker requested to add “Voting Delegate at the NCACC Annual

 

Conference” to the Action Agenda as Item C.

 

County Manager Bryan Steen requested to pull Discussion Agenda – Appointments –

 

“Northwest Piedmont Youth Council” from the agenda.  Manager Steen noted that Linda

 

Chisom – NWPCOG had notified the County after the agenda was prepared that the

 

appointments were appointed by the Workforce Development Board instead of the Board of

 

Commissioners.  Ms. Chisom requested the County allow the notification to remain on the

 

County’s website, as there is always a need for volunteers to serve on the Council. 

 

Ms. Chisom expressed her regret for the confusion.

 

            County Manager Steen also requested to add under the Action Agenda a motion to

 

authorize the Finance Officer to make monthly payments to the fire departments that sign and

 

return their revised Funding Agreement.  Payments would be based on the available revenues,

 

as they would relate to total budget figures for departments in the fiscal year 2006-07, until the

 

Fire Commission provides revised department budgets that total without exceeding the

 

authorized amount adopted for this purpose in the County Fiscal Year 2007-08 budget for the

 

Fire District Service Departments and the Walnut Cove Volunteer Fire Department.  Manager

 

Steen noted that the motion would eliminate confusion regarding fiscal year 2007-08 payments

 

until the service district budget has been revised according to the adoption of the 2007-08

 

county budget.  Manager Steen requested to add the item to the Action Agenda – Item D.

 

            County Manager Steen also requested to add manager’s comments relating to a recent

 

meeting with CEO Betty Taylor – CenterPoint and a recent meeting with Interim CEO Donny

 

Lambeth- Wake Forest University Baptist Medical Center to the Information Agenda – Item B.

 

            Vice Chairman Walker moved to approve the Agenda as amended.  Commissioner

 

Lankford seconded and the motion carried unanimously.

 

           

PUBLIC COMMENTS

 

            There were no public comments.

 

CONSENT AGENDA

 

            Chairman Inman entertained a motion to approve or amend the Consent Agenda:

 

·        Minutes of July 23, 2007

 

Commissioner Carroll noted the following corrections:

 

July 9th Minutes

Page #7 – change the wording – (3) years… to 2 three (3) year terms for a…

Page #8 - Change issue is… to issue are

 

Register of Deeds - Budget Amendment # 7

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #7.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

100.9820.960

Transfer to Capital Reserve

$225,000.00

$2,120.00

$227,120.00

 

Totals

$225,000.00

$2,120.00

$227,120.00

 

Capital Reserve Fund

 

 

 

201.4180.025

Register of Deeds

00.00

$2,120.00

$2,120.00

 

Totals

00.00

$2,120.00

$2,120.00

 

This budget amendment is justified as follows:

To appropriate General Fund Balance to the Register of Deeds Technology per G.S. 161-11.3.

 

This will result in a net increase of $4,240.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

General Fund

 

 

 

100.3991.000

Fund Balance

$00.00

$2,120.00

$2,120.00

 

Totals

$00.00

$2,120.00

$2,120.00

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

$225,000.00

$2,120.00

$227,120.00

 

 

$225,000.00

$2,120.00

$227,120.00

           

Health Department – King Clinic -Budget Amendment #8

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #8.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Dept. (King Clinic)

 

 

 

100.5191.230

Medical Supplies

$25,000.00

($9,014.00)

$15,986.00

100.5191.511

Equipment – Non Capital

$00.00

$9,014.00

$9,014.00

 

 

$25,000.00

     $00.00

$25,000.00

 

 

This budget amendment is justified as follows:

To move funding to cover equipment needed for the King Clinic.

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget. 

 

            Commissioner Carroll requested further information regarding Budget Amendment #7.

 

Finance Director Edwards noted that 10% of the Register of Deeds revenues must be set aside

 

for technology.   Director Edwards noted that this amendment combines two amendments that

 

relate to the same issue.  The Board directed the Finance Director to continue combining

 

related budgetary items on budget amendments if possible.

 

Board of Education Funding Request – Fiscal Year 2007-08

 

            The Stokes County Board of Education formally request the following State

 

Public School Building Capital Fund Applications be approved:

 

·        School Technology  = $300,000.00

·        Debt Service  =           $423,275.00

(Piney Grove Middle School and West Stokes High School)

 

The Stokes County Board of Education also formally request the following Lottery

 

Fund Applications be approved:

 

·        Land – Lawsonville Elementary School  = $180,000.00

·        Meadowbrook School Renovations         = $225, 000.00

 

The above requests are based on funding approved in the 2007-08 Capital Outlay Budget.

 

            Commissioner Smith moved to approve the Consent Agenda as amended. 

 

Commissioner Lankford seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Presentation – Stokes Opportunity Center – Mental Health Issues 

 

            Director Cathy Long – Stokes Opportunity Center presented a request from the

 

Stokes Opportunity Center (SOC) to consider some much needed improvements to the Center;

 

specifically, remodeling the kitchen area to include a space for a lunchroom and a new,

 

larger classroom space.

 

            Director Long summarized the following request:

 

Request from Stokes Opportunity Center

 

• Remodeling of kitchen to incorporate space for a lunchroom

----Could be accomplished by removing interior walls and reorganizing space

---- Installing a room divider would enable the space to also be used for small meetings with case managers, families, and other agencies

----Part of the space could be used as a showcase for the art-based program and the micro enterprise program

 

• Increasing the size of the classroom

----Current space is much too small and not properly configured to permit the use of computers or work on projects

----Could be accomplished by adding a modular unit or by adding to the existing facility

---- Plenty of space in the back yard of the existing facility for an addition

---- When not being used as a classroom, space could be used by other community organizations to provide services for southeastern Stokes County-for example, Forsyth Technical Community College could offer GED, ESL, and skills training; other mental health service providers could have satellite offices (probably better accomplished with a modular unit than an addition); room would be available for support groups and other community groups to meet)

---- We could serve more people with greater levels of disabilities for whom the workshop environment is not the best option

 

            Director Long also noted the following:

 

·        Very hard to find funding sources for “brick-and-mortar” infrastructure improvements, while funds to enhance or start new programs and services may be more easily accessible

·        Having the $200,000 from CenterPoint Human Services allows the Commissioners to make a long-term investment in providing mental health and other community services to residents of eastern Stokes County and many of the rural communities in the county

·        Reiterated that Capital Improvements to SOC would provide space for other community services that would benefit not only people attending SOC, but other residents of Stokes County.

·        Current classroom needs major remodeling or expansion

·        Current classroom is 8x12 – very overcrowded when all 25 students attend compensatory education classes

·        Expansion would enable Forsyth Tech. Community College to provide compensatory education classes for students throughout the county who may wish to attend class but not attend SOC

·        Grant from Apple Foundation in the amount of $10,000 has enabled the center to provide arts-based program; additional $5,000 has recently been awarded in order to continue the art program

·        No funding if allocated will be used for staff salaries

·        Classroom expansion could be accomplished by an addition to the existing facility or adding a mobile unit to the property

·        Tremendous need for a lunchroom, lunch is either eaten outdoors in nice weather or in the work area on cold and rainy days

·        Possible day program for patients with mental health issues such as Dementia and Alzheimer’s

·        Possible location for primary mental health service providers

·        Possible satellite location for other county departments for special programs

·        ARC of Stanly, the administrative entity for SOC, supports the request

·        Consumers at SOC endorsed a request to the Commissioners in favor of the expansion project

 

The following also spoke in favor of the request and briefly summarized current

 

programs that were having a positive impact at the center:

 

·        Paul Kindley – FTCC

·        Kris Jonzcak – FTCC

·        Stokes County Arts Council Director Eddy McGee

·        Sara Giroux – Arts Council Volunteer

 

Director McGee is currently investigating FEMA modular units that were used as

 

work stations after hurricanes that may be available.  Chairman Inman requested that Director

 

McGee contact Danny Stovall for assistance regarding the FEMA modular units.

           

Director Long concluded by respectfully requesting that the County utilize a portion of

 

the $200,000 available from CenterPoint Human Services to purchase a modular unit or expand

 

the existing facility to include space for a classroom and to expand the kitchen area to provide

 

space for a lunchroom.  The capital improvements would allow SOC and the County to better

 

serve individuals with developmental disabilities and other mental health issues.

 

            The Board discussed estimated cost of the proposed expansion project, adding modular

 

versus adding to the current facility, and program funding.

 

 

            Chairman Inman suggested that Danny Stovall get in touch with Cathy Long to proceed

 

with obtaining estimates for the proposed additions.

 

            The Board expressed their appreciation to the staff at SOC for their continued

 

dedication serving the citizens of Stokes County.

 

            Director Long also expressed appreciation for the continues support from Stokes

 

County of the SOC.

 

(A complete package was presented to each Commissioner and will be retained by the Clerk)

 

Manager’s Comments

 

            Chairman Inman, with full consent of the Board, requested the Clerk to place

 

Manager’s Comments under the Information Agenda for each meeting.

 

CenterPoint Human Services

 

            Manager Bryan Steen presented the following comments from a recent meeting with

 

CEO Betty Taylor, Manager of Community Operations Jeff Eads-CenterPoint and Chairman

 

Inman:

 

·        Discussed job requirements for a position proposed by Stokes County Emergency Responders and Stokes County Mental Health Association – possible Coordinator to be located in the County

·        Information regarding the job requirements has been passed onto the Emergency Responders and Mental Health Association for review

·        Proposed position well received by CenterPoint

·        CEO Taylor currently investigating for any available state funding

·        Possible position under DSS with possible state funding

 

The Board discussed implementation of the proposed position, funding for the

 

position, and this position being a model to improve mental health services throughout the 3-

 

county area (Stokes, Davie, & Forsyth).

 

Chairman Inman noted Stokes County Mental Health Day – September 7, 2007

 

(10:00am to 3:00pm) in King, NC.

 

 

Wake Forest University Baptist Medical Center  

 

            Manager Bryan Steen and Chairman Inman recently met with Interim CEO Donny

 

Lambeth and Vice President Doug Atkinson – WFUBMC.       Manager Steen noted the following:

 

·        CEO Lambeth and VP Atkinson would like to schedule a meeting in the near future with the entire Board

·        Also interested in the proposed Coordinator position for improving mental health issues in Stokes County

·        Very interested in being a part of providing better mental health services to the citizens of Stokes County

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Proposed Water Rate Increase – Danbury Water System

 

            Mayor Jane Priddy-Charleville introduced Mr. Bryon Ellis, the new part time Town

 

Administrator for the Town of Danbury.

 

            Mayor Jane Priddy-Charleville –Town of Danbury presented the following proposed

 

water rate increases for the Danbury Water System:

 

TOWN OF DANBURY

Current Rate

Residential/Small Business

$13.50 minimum per month up to 3,000 gallons

(per bi-monthly billing cycle)

$2.60 per 1,000 gallons usage from 6,000 to 10,000 gallons

 

$3.95 per 1,000 gallons usage over 10,000 gallons

 

 

Institutional/Industrial

$28.00 minimum per month up to 3,000 gallons

(including all quasi-governmental offices)

$3.40 per 1,000 gallons usage from 3,000 to 10,000 gallons

 

$3.95 per 1,000 gallons usage over 10,000 gallons

 

 

Availability Charges (effective 11-1-94)

1/2 minimum monthly charge

 

 

Non-User (Sale of Water)

$11.20 base charge plus $5.60 per 1,000 gallons sold

 

 

TOWN OF DANBURY

Proposed Rate

Residential/Small Business

$20.00 minimum per month up to 3,000 gallons

(per bi-monthly billing cycle)

$5.75 per 1,000 gallons usage above 3,000 gallons

 

 

Institutional/Industrial

$20.00 minimum per month up to 3,000 gallons

(including all quasi-governmental offices)

$5.75 per 1,000 gallons usage above 3,000 gallons

 

 

Availability Charges

1/2 minimum monthly charge

 

 

Non-User (Sale of Water)

$25.00 base charge plus $30.00 per 1,000 gallons sold

 

            Mayor Priddy-Charleville noted the following regarding the proposed water rate

 

increases:

 

·        Town has faced many challenges and issues this past year regarding the water system

·        Proposed rates were approved by the Town Council on 08-09-07

·        Proposed rates were calculated by Cavanaugh and Associates

·        Proposed rates will produce an additional estimated $22,752 in revenue

·        The Town’s water budget approximately $22,000+ over budget last year

(presented detail 2006/07 water department budget to the Board) – $19,441 transferred from water department fund balance

·        Items over budget:  chemicals, repairs/parts, clerk and operator salaries, service contract,  - some items related to state mandates

·        Estimated water fund balance - $4,000 to $5,000

·        Discussed debt service funding investments to yield higher returns for use in the water department

·        Water rates must allow department to break even in order to receive grant funding, the proposed rate increase is a good start to achieving that level

·        The proposed water rate increase is not an option, it is a must

·        Currently in compliance with recent radium levels

·        Implementation of water rate increases need to be effective September 1, 2007

 

Commissioner Lankford noted the proposed non-user (sale of water) increase not being

 

within the same range as the other increases – extra water could be needed by farmers or

 

for economic projects.

 

            Mayor Priddy-Charleville noted that the Council had voted on the higher increase in

 

order to possibly deter the sale of water to non-users due to not having a full time water

 

operator available during the day when most people request the water.  Mayor Priddy-

 

Charleville noted the possibly of an agricultural rate and would take the suggestion back to the

 

Council for further consideration.

 

The Board discussed the current system, the proposed increased water rate, the

 

proposed increase for non-user (sale of water), a possible agricultural rate/non user rate, and

 

scheduling a public hearing.

 

 

            Chairman Inman, with full consent of the Board, directed the Clerk to advertise

 

a Public Hearing for the proposed water rate increase for the next meeting – August 27th and

 

place the item on the Action Agenda.

 

Fiscal Year 2007-08 Rural Operating Assistance Program Funds   

            Administrative Assistance Jeff Cockerham – YVEDDI (Charlie Walker was unable to

attend the meeting) presented the Application for Operating Assistance –Fiscal Year 2007-08

Rural Operating Assistance Program Funds.

 

            Mr. Cockerham noted the following proposed allocations:

 

·        Senior Services –Elderly/Disabled Transportation Assistance Program = $76,982

·        Stokes DSS – Employment Transportation Assistance Program = $13,014

·        YVEDDI – Rural General Public Transportation Program = $68,599

 

Mr. Cockerham noted that the Public Hearing will be re-advertised for the next meeting,

 

August 27th due to the incorrect information in the public hearing advertisement for the

 

August 13th meeting.    Mr. Cockerham request approval for YVEDDI to serve as program

 

operator and the Rural Operating Assistance Program Certified Statement for F/Y 2007-2008

 

will be placed on the August 27th Action Agenda following the public hearing.

 

            Chairman Inman directed the Clerk to place another Public Hearing on the agenda for

 

the August 27th meeting (to be advertised by YVEDDI) and place the Rural Operating

 

Assistance Program approval on the Action Agenda.

 

            Vice Chairman Walker noted that YVEDDI would be contacting the County for an

 

agenda date to present update information on the proposed facility project/grant.

 

 

 

 

 

Tax Administration Report

 

            Tax Administrator Jake Oakley presented the Tax Collection Status Report ending

 

July 2007: 

 

Fiscal Year 2007-08

Budget Amt

Collected Amt

Over Budget

Under Budget

County Regular & Motor Vehicles

 $ (18,619,330.00)

 $     617,144.44

 

$18,002,185.56

 

 

 

 

 

Prior Taxes 1991-2006 Tax Years

 

 

 

 

County Regular & Motor Vehicles

 $         700,000.00

 $     (133,933.26)

 

$     566,066.74

 

 

 

 

 

EMS Collections

 

 

 

 

Total Collection =$615,479.20

 

 

 

 

 

 

 

 

 

 

 

            Administrator Oakley noted that several other reports from the Tax Department would

 

be forthcoming to the Board for informational purposes.

 

Administrator Oakley presented the following Motor Vehicle and Real/Personal

 

Property Releases and Motor Vehicles Refunds for July 2007: 

 

(these releases and refunds were approved and processed by the Tax Administrator)

 

Motor Vehicle Releases (July 07)

 

Real& Personal Property Releases (July 07)

 Amount

Juan Jose Arriaza

 $                   13.05

Juan Jose Arriaza

 $                   15.37

Louis Wesley Belcher Jr.

 $                   21.49

Elizabeth Robertson Berry

 $                   30.87

BNAR LLP

 $                     5.00

Tommy & Wanda Burrow

 $                   19.88

Brian Steve Cain

 $                     0.26

Terry Ann Carter

 $                     1.92

Kevin Todd Childress

 $                   68.91

Alton Ray Cole

 $                   69.50

David Robert Cox

 $                   36.59

Rhonda Gail Cox & Richard Van Logan Lassiter

 $                   43.67

John Charles Darida

 $                   28.93

Davis Heating & Air Conditioning

 $                   15.63

Frosty W Denny

 $                 102.33

Exprezit #835 Convenience Store

 $                     5.00

Liesa Phillips Foster

 $                   46.32

Jerry Dean Gwyn

 $                     3.22

Betty Fulp Harger

 $                 131.45

Cheryl Faith Harmon

 $                   23.36

Renaldo & Janet Hernandez

 $                   29.47

Mary S. Hicks & Scarlet J. Simmons

 $                   95.30

Jeffrey Lane Holt

 $                   16.90

Lynn Nance Hooker

 $                   24.90

Frank D. Hutchins

 $                   35.36

Janet Lynn Jackson

 $                   11.24

Jurgen M. & Myrtle J. Kastner

 $                   79.05

Glenn & Sally Knox

 $                   38.86

Timothy Ray Mabe

 $                   25.56

Dianna L. Maready

 $                        -  

Dianna L. Maready

 $                   30.00

Mickey’s Grocery

 $                   13.73

Sandra B. Miller

 $                   13.63

Sara E. Mincoff & James D.Williams

 $                   26.10

Belinda Luella Moser

 $                   39.35

Danny Dean Mullins

 $                   20.85

Edward Arley Nelson

 $                   34.95

Lester Leonard Nickelston

 $                   17.76

Jose Manuel Vega Ocampo

 $                   41.92

Billy Lee & Patricia Pack

 $                     6.00

Stephen Bryant Page

 $                   77.97

Dennis Patterson

 $                   19.57

Dennis Patterson

 $                   40.17

Dennis Patterson

 $                   19.57

Michael Ray Pemberton

 $                   62.14

Gary Elwood Rudler

 $                     9.30

Harold Kimball Scunders

 $                     1.95

Sheets Construction

 $                   28.80

Amy Truskowski Simmons

 $                 112.04

Michael Ray Simmons

 $                   16.86

Terry James Slate

 $                   50.96

John A Slater

 $                     6.00

Samuel F. & Annie Mae Smith

 $                     7.80

Joseph Franklin Snow

 $                   36.33

Jason Clayton Sowers

 $                   31.55

Dreama B. & Joseph Owen Stanley, Jr.

 $                   97.97

Malachi R. & Traci Fulcher Stanley

 $                   52.99

John Dillard & Mildred B. Stultz, Jr.

 $                   44.52

Tony M & Karon B Sturgill

 $                     4.88

Cynthia R. & Timothy F. Tilley

 $                   87.18

Roger L. & Gayle M. Tucker

 $                   19.01

Richard Kelly Turner

 $                     8.42

Ronald G. & Kathie Hall Tuttle

 $                     6.51

Randall Edward Walker

 $                   33.46

Linda Griesenbro Welborn

 $                     5.44

Olin Alvise White

 $                   36.03

Walter Delano White Jr.

 $                   17.01

Eric B. Willard

 $                   37.08

Dennis Homer Williams

 $                   34.88

Nathan Dale Williams

 $                     2.62

Nathan Dale Williams

 $                     6.55

Thomas Dee & Linda Mabe Willis

 $                   46.16

Daniel Lee Witcher

 $                   84.10

Total Releases

 $              2,429.50

 

 

 

 

Motor Vehicle Refunds (July 2007)

 Amount

Reuben Wilson Brown & Kent Wayne Mabe

 $                   52.33

Helen L. Davis

 $                   11.95

Barry L. & Shirley Flinchum

 $                     9.88

Honda Lease Trust

 $                   58.18

Joyce K. Lawrence

 $                   36.96

John Francis Pack

 $                     6.40

Dewey Seldon Robertson

 $                   28.45

Randall Edward Russell

 $                   42.10

Jeffrey Dean Young

 $                   69.25

Totals

 $                 315.50

Proposed Resolution Allowing the Tax Administrator to Approve Refunds and Releases for Real & Personal Property under $100

            Tax Administrator Jake Oakley requested the approval of the following proposed

Resolution which would implement the provision of N.C.G.S. 105-381 (b) whereby “The

governing body may, by resolution, delegate its authority to determine requests for a release or

refund of tax of less than one hundred dollars ($100) to the finance officer, manager or attorney

of the tax unit”:

)                                                                                         RESOLUTION
COUNTY OF STOKES                       )

WHEREAS, Section 105-381(b) of the North Carolina General Statutes provides that "The governing body may, by resolution, delegate its authority to determine requests for a release or refund of tax of less than one hundred dollars ($100.00) to the finance officer, manager, or attorney of the taxing unit".

WHEREAS, That in keeping with the statute stated above, the Stokes County Board of Commissioners do hereby charge the Stokes County Tax Administrator with the delegated authority to submit requests for release or refund of tax of less than one hundred dollars ($100.00).

WHEREAS, That in keeping with the statute stated above, the Stokes County Board of Commissioners do hereby charge the Stokes County Finance Director to refund tax of less than one hundred dollars ($100.00) submitted by the Stokes County Tax Administrator.

NOW, THEREFORE, be it resolved that the Stokes County Board of Commissioners:

(1) Orders the Stokes County Tax Administrator to determine the requests for a release or refund of tax of less than one hundred dollars ($100.00), and;

(2) Orders the Stokes County Finance Department to issue a refund of tax of less than one hundred dollars ($100.00) upon the submission of a request from the Stokes County Tax Administrator, and;

(3) Orders the Stokes County Tax Administrator to report such requests for a release or refund in a monthly report to the Stokes County Board of Commissioners on the first regular scheduled meeting of each month, and finally;

(4) Orders the Stokes County Finance Department to report the payment of monies in refund to the Stokes County Board of Commissioners on the first regular scheduled meeting of each month.

 

Adopted this the ____ day of August, 2007

            Tax Administrator Jake Oakley noted the following regarding the proposed Resolution:

 

·        Orders the Stokes County Tax Administrator to determine the requests for a release or refund of tax of less than $100

·        Orders the Stokes County Finance Department to issue a refund of tax of less than $100 upon the submission of a request from the Stokes County Tax Administrator

·        Orders the Stokes County Tax Administrator to report such requests for a release or refund in a monthly report to the Board of Commissioners at the first regular meeting of each month

·        Orders the Stokes County Finance Department to report the payment of monies in refund to the Board of Commissioners at the first regular meeting of each month

·        Proposed Resolution has been approved the County Attorney

·        The proposed Resolution would allow a faster return for the citizen and make the department more efficient

The Board discussed the proposed Resolution.

Chairman Inman, with full consent of the Board, requested the Clerk to place the item

on the August 27th Action Agenda.

Approval of Tax Releases over $100

            Tax Administrator Jake Oakley requested approval of the following Property Tax

Releases:

·        Wayne Wilmoth - $236.74

·        Jonathan & Charlene Crumley - $160.27

·        Darrell Richard Newsome - $110.87

·        Deanna Duggins - $110.31

 

The Board discussed the requested releases.  With full consensus of the Board,

Chairman Inman noted the releases would be moved to the Action Agenda in order to execute

 

the agenda item.

Appointment of Cheryl C Hill as Deputy Tax Collector

            Tax Administrator Jake Oakley requested the Board appoint Ms. Cheryl C. Hill as

a Deputy Tax Collector in order to collect taxes.

            The Board noted that the appointment would need to be approved after approval of the

new job classification.

Restructure of Job Descriptions for the Tax Department

            Tax Administrator Jake Oakley noted that since his appointment, all job duties had

been identified and requested approval of revised job classifications for the entire staff.

            Tax Administrator Oakley noted the following: (11 full time and 1 part time positions)

 

·        Business Personal Property Appraiser/Listing Supervisor

·        Delinquent Tax Collector

·        Deputy Delinquent Tax Collector

·        Deputy Tax Collector

·        Motor Vehicle Appraiser

·        Personal Property Listing Appraiser

·        Personal Property Listing Appraiser – Part Time

·        Real Property Appraiser I

·        Real Property Appraiser II

·        Real Property Appraiser Supervisor

·        Tax Administrator

·        Tax Collector Assistant

 

The Board discussed the proposed job reclassifications. The Board requested

 

Administrator Oakley to furnish the Board with a complete current organizational chart of the

 

Tax Department.

 

Commissioner Lankford requested that the job reclassification be put on hold until after

 

the salary committee completed their current project.

            Tax Administrator Oakley noted that the only job description that needed to be

approved as soon as possible is the part time Listing Appraiser which needs to be advertised.

Administrator Oakley would like to proceed with the hiring process as soon as possible,

in hopes of having an employee trained by the first of the year (listing time).

            Chairman Inman, with full consent of the Board, directed the Clerk to place the part

time position job description on the August 27th Action Agenda.

Information Systems - Proposed Computer Network Upgrade

             Support Services Supervisor Danny Stovall presented quotes received from the

Information Systems staff which are from North Carolina state contracts, 240L Cisco

Switches, 204A Microcomputer/Peripherals, and 208H Microsoft software products to upgrade

 

the County’s computer network:

 

·        Dell-     $59,969.24 - Computer Hardware

·        SHI-     $41,693.59 -  Software

·        AT&T- $45,607.97 – Cisco Switches

·         Total Project Cost = $147,270.80

 

Mr. Stovall noted the following:

 

·        NC G.S. 143-129: “Procedure for letting of public contracts” contains exceptions that allow the County to purchase off of state contracts without going through the formal bidding procedure

o       (7) Purchases of information technology through contracts established by the State office of Information Technology Services as provided in G.S. 147-33.82(b) and G.S. 147-33.92 (b)

o       Purchases from contracts established by the State or any agency of the State, if the contractor is willing to extend to a political subdivision of the State the same or more favorable prices, terms, and conditions as established in the State contract

·        Currently securing quotes from financial institutions for funding the project

·        Lease agreement will be three (3) years with annual payments in advance and will be presented at the August 27th meeting

 

            The Board discussed the state contract pricing, current condition of computer

 

servers/software/switches, and the urgent need to proceed with the project.

 

            Chairman Inman noted the lease amount had been approved in the 2007-08 budget.

 

            Information Systems Director Dianna Fulp has no issues with the recommendations

 

from state contracts, but request the Board act as soon as possible in order to get the equipment

 

ordered and installed into the current system.

 

            Chairman Inman, with full consent of the Board, noted the item (Computer Network

 

Upgrade - to purchase off state contract) would be moved to the Action Agenda in order to

 

expedite the ordering process.

 

New Telephone System

 

            Support Services Supervisor Danny Stovall noted the new telephone system for all

 

county buildings will begin next week with the majority of the installation being done the

 

weekend of August 25th.

 

Appointments

 

Planning Board – Danbury and Meadows Townships- Three Year Term

 

            Clerk to the Board Darlene Bullins noted that the appointments had been placed on the

 

County Website and in the Stokes News.  Planning Director David Sudderth notified the Board

 

that Lewis Wood – Danbury Township and Patrick Flinchum – Meadows Township had both

 

requested that their names be considered for re-appointment.

            Commissioner Lankford nominated the following:

 

·        Lewis Wood – Danbury Township

·        Patrick Flinchum – Meadows Township

 

Nominations can be considered at the August 27th meeting.

 

 

Voluntary Agricultural Advisory Board – Yadkin and Meadows/Sauratown Townships – Three Year Term

 

Clerk to the Board Darlene Bullins noted that the appointments had been placed on the

 

County Website and in the Stokes News.  District Soil/Watershed Conservationist Tom Smith

 

informed the Board the Voluntary Agricultural District Advisory Board had presented the

 

following names for consideration:

 

·        Tony Mabe – Covington Road – Yadkin Township

·        David Hartman – Pine Hall Road – Meadows/Sauratown Townships

    (Both have expressed interest in serving on the Advisory Board)

 

            Commissioner Smith nominated the following:

 

·        Tony Mabe – Covington Road – Yadkin Township

·        David Hartman – Pine Hall Road – Meadows/Sauratown Townships

 

Nominations can be considered at the August 27th meeting.

 

Northwest Piedmont Youth Council - Appointments

 

            Clerk to the Board Darlene Bullins reiterated that the Board did not need to take

 

any action regarding the Northwest Piedmont Youth Council vacancy.  The County had been

 

misinformed (by NWPCOG) regarding the appointments, appointments are made by the Work

 

First Development Board.  The NWPCOG did request that the County leave the information

 

regarding the appointments on the web for future volunteers.

 

Stokes County Industrial Facilities and Pollution Control Financing Authority Board

 

            Economic Development Director Ron Morgan requested the Board consider

 

appointments/re-appointments to the Stokes County Industrial Facilities and Pollution Control

 

Financing Authority Board.  Director Morgan noted the following:

 

·        Originally a seven-member board

·        Meets as needed to fulfill the requirements of issuance of federal revenue bonds

·        General Statute requires every county to have an Industrial Facilities/Pollution Control Financing Authority Board which is responsible for issuing an inducement letter for issuance of these bonds that go into the state bond pool program

·        This Authority met last in March 1984

·        Need for the Board to meet as soon as possible for a current project

·        Jerry Rutledge, Marvin Gentry, and Jasper Hedgecock, who were previous members, are willing to be re-appointed

·        Must have a quorum (4 members) in order for a meeting

 

Clerk to the Board Bullins noted that the appointment would be in the August 16th

 

edition of Stokes News and it also has been placed on the County’s website.

 

Commissioner Carroll nominated the following:

 

·        Jerry Rutledge

·        Marvin Gentry

·        Jasper Hedgecock

 

Vice Chairman Walker nominated the following:

 

·        Worth Hampton

·        Bruce Younts

·        Turk Tergliafera

 

Commissioner Smith nominated Gary Merritt.

 

            Chairman Inman requested Director Morgan confirm with Mr. Hampton, Mr. Younts,

 

Mr. Tergliafera, and Mr. Merritt to determine if they would be willing to serve.

 

Nominations can be considered at the August 27th meeting.

 

NCDOT Request for Road Addition to the NC Secondary Road System – Meadow View Drive and Oak View Drive in Meadow Oak Estates  

 

            County Manager Bryan Steen presented the following information regarding a request

 

from NCDOT for addition to the North Carolina Secondary Road System – Meadow View

 

Drive and Oak View Drive in Meadow Oak Estates:

 

·        Road is classified as subdivision

·        Both drives are rural roads that were in existence prior to Oct. 1, 1975

·        State provides some funding for the addition of old rural roads

·        Estimates by NCDOT in order to bring the road to state standards = $46,000

·        Funding available by NCDOT = $42,000

·        Property owners must provide the additional $4,000

 

Chairman Inman directed the Clerk to place the road addition on the August 27th

 

Consent Agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

County Public Auction

 

            Support Services Supervisor Danny Stovall requested direction from the Board

 

regarding Auctioneer Fees to conduct a public auction on behalf of Stokes County.

 

            Mr. Stovall has received quotes from the following:

 

·        Burwell & Sons = $1,000.00

·        Todd Gordon   =  $1,750.00

 

Mr. Stovall noted the following regarding the proposed auction date:

 

·        Proposed date Saturday, October 27, 2007 at 10:00 am in the parking lot of the Ronald W. Reagan Memorial Building

·        Vehicles will be the majority of items sold

·        Surplus items will be presented to the Board at a later date for approval

·        Advertising will be done by the County

 

Mr. Stovall requested permission to move forward with contracting with Burwell &

 

Sons for auctioneer fees.

 

            The Board discussed the proposed auction sale and quotes received from both

 

auctioneer firms.

 

            Commissioner Lankford requested if General Statutes require the County to hire a

 

licensed auctioneer for a public auction.

 

            County Attorney Edward Powell requested time to research the issue.

 

            After reviewing General Statute 153A-176,160A-270, and 85B-4, Attorney Powell

 

confirmed that the Board did not have to provide a licensed auctioneer to perform the sale.

 

            Chairman Inman entertained a motion regarding auctioneer fees for the county

 

public auction scheduled for Saturday, October 27th at 10:00 am.

 

            Commissioner Smith moved to contract with Burwell & Sons for auctioneer services

 

for $1000 for the County public auction as recommended by Mr. Stovall.   Vice Chairman

 

Walker seconded and the motion carried unanimously.

 

            Mr. Stovall noted that future plans are to investigate the use of GovDeals for disposal of

 

County surplus sale.

 

Appointments – Piedmont Triad Partnership Board of Directors

 

            Chairman Inman noted the vacancy on the Piedmont Triad Partnership – Board of

 

Directors, which was discussed at the July 23rd meeting.

 

Commissioner Lankford volunteered to serve as the County representative on the Board

 

of Directors.

 

            Chairman Inman entertained a motion to appoint Commissioner Lankford to the

 

Piedmont Triad Partnership Board of Directors.

 

            Commissioner Smith moved to appoint Commissioner Lankford to serve on the

 

Piedmont Triad Partnership Board of Directors as the Stokes County representative.  Vice

 

Chairman Walker seconded and the motion carried unanimously.

 

NCACC- Voting Delegate – Fayetteville Conference

 

            Commissioner Lankford moved to appoint Vice Chairman Jimmy Walker as voting

 

delegate for Stokes County at the NCACC – Commissioners Conference in Fayetteville, NC.

 

Commissioner Smith seconded and the motion carried unanimously.

 

Fire Departments

 

            County Manager Bryan Steen requested the Board adopt the following motion in order

 

authorize the Finance Officer to make monthly payments to the fire departments that sign and

 

return their revised Funding Agreement:

 

 

 

 

            Motion to authorize the Finance Officer to make monthly payments to fire departments

that sign and return the revised Funding Agreement with payments based on the available

revenues as they would relate to total budget figures for departments in FY 2006-07; until the Fire Commission provides revised department budgets that total without exceeding the authorized amount adopted for this purpose in the FY 2007-08 Budget for Fire Service

District Departments and Walnut Cove Volunteer Fire Department.

 

Manager Steen reiterated that the motion would eliminate confusion regarding the fiscal

 

year 2007-08 payments until the service district budget has been revised according to the

 

adoption of the 2007-08 county budget.

 

            The Board discussed the motion requested by County Manager Steen.

 

            County Manager Steen noted that revised Service District and Walnut Cove Fire

 

contracts will be mailed on Tuesday – August 14th.

 

            Commissioner Carroll moved to authorize the Finance Officer to make monthly

 

payments to fire departments that sign and return the revised Funding Agreement with 

 

payments based on the available revenues, as they would relate to total budget figures for   

 

departments in FY 2006-07; until the Fire Commission provides revised department budgets

 

that total without exceeding the authorized amount adopted for this purpose in the FY 2007-08

 

Budget for Fire Service District Departments and Walnut Cove Volunteer Fire Department.

 

Commissioner Lankford seconded and the motion carried unanimously.

 

Tax Releases

 

            Chairman Inman entertained a motion to approve the following tax releases as presented

 

during the Discussion Agenda:

 

·        Wayne Wilmoth - $236.74

·        Jonathan & Charlene Crumley - $160.27

·        Darrell Richard Newsome - $110.87

·        Deanna Duggins - $110.31

 

 

 

Commissioner Smith moved to approve the following tax releases as requested by the

 

Tax Administrator:

 

·        Wayne Wilmoth - $236.74

·        Jonathan & Charlene Crumley - $160.27

·        Darrell Richard Newsome - $110.87

·        Deanna Duggins - $110.31

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

Information Systems – Computer Network Upgrade - Approval State Contracts

 

            Chairman Inman entertained a motion to approve the following purchases for

 

computer hardware, software, and switches previously discussed under the Discussion Agenda:

 

·        Dell- $59,969.24 - Computer Hardware

·        SHI- $41,693.59 -  Software

·        AT&T- $45,607.97 – Cisco Switches

·         Total =$147,270.80

 

Commissioner Lankford moved to approve the followings purchases for computer

 

hardware, software, and switches:

 

·        Dell- $59,969.24 - Computer Hardware

·        SHI- $41,693.59 -  Software

·        AT&T- $45,607.97 – Cisco Switches

·        Total =$147,270.80

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 

CLOSED SESSION

 

            Chairman Inman entertained a motion to enter Closed Session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

 

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11 (3).

 

 

Commissioner Smith moved to enter Closed Session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11 (3).

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

 

            The Board reconvened to the regular session of the August 13th meeting.

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Commissioner Smith moved to adjourn the meeting.   Commissioner Carroll

 

seconded and the motion carried unanimously.

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                     Chairman*