STATE OF NORTH CAROLINA    )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                     )                    DANBURY, NORTH CAROLINA

                                                            )                    JULY 23, 2007

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Monday, July 23, 2007 at 6:00 pm with the following members present:

 

                                                Chairman Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                           

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

                                               

                                                                                               

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

                                                Clerk to the Board Darlene Bullins

                                                County Attorney Edward Powell

                                                Finance Director Julia Edwards

                                                District Soil/Watershed Conservationist Tom Smith

                                    Support Services Supervisor Danny Stovall

                                   

 

Chairman Leon Inman called the meeting to order.

 

Commissioner Carroll delivered the invocation.

           

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

 

 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the agenda for the

 

July 23, 2007 meeting. 

 

            Commissioner Carroll requested to move Item C- Consent Agenda - “Proposed Fiscal

 

Year 2007-08 Contracts” to the Action Agenda in order to have discussion and vote separately

 

on each proposed contract. There was unanimous consent to move Item C on the Consent

 

Agenda to the Action Agenda – Item C.

 

            Chairman Inman entertained a motion to approve the agenda as amended to move

 

Consent Agenda Item C – “Proposed Fiscal Year 2007-08 Contracts” to the Action Agenda –

 

Item C.

 

            Commissioner Lankford moved to approve the agenda as amended to move Consent

 

Agenda Item C – “Proposed Fiscal Year 2007-08 Contracts” to the Action Agenda – Item C. 

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

            There were no public comments.

 

CONSENT AGENDA

 

            Chairman Inman entertained a motion to approve or amend the Consent Agenda:

 

·        Minutes of July 9, 2007

 

Commissioner Carroll noted the following corrections:

 

July 9th Minutes

Page #4 –  Insert $2,145.00 – net increase of $00.00… to net increase of $2,145.00

Page #10 - Change hurds to hurdles

Page #11 -  Change no longer exist, the use of Public Transportation… to

                    no longer exists.  Public Transportation…

Page #44 – insert collect – efforts to said… to efforts to collect said…

 

 

Sheriff’s Department - Budget Amendment # 3

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #3.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.260

Departmental Supplies

$23,500.00

$318.00

$23,318.00

 

 

$23,500.00

$318.00

$23,318.00

 

This budget amendment is justified as follows:

To purchase 2 Digital Voice Recorder Kits for Detective Division.

 

This will result in a net increase of $318.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.413

State Fines/Forfeitures

$2,958.00

$318.00

$3,276.00

 

 

$2,958.00

$318.00

$3,276.00

 

Health Department -Budget Amendment #4

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #4.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Health Department

 

 

 

100.5100.230

Medical Supplies

$100,000.00

$2,590.00

$102,590.00

100.5100.261

Office Supplies

$14,500.00

$7,021.00

$21,521.00

100.5100.511

Equipment-Non Capital

$0.00

$15,185.00

$15,185.00

 

 

$114,500.00

$24,796.00

$139,296.00

 

 

 

 

This budget amendment is justified as follows:

The WIC Nutrition section was awarded a WIC Mini-Grant to enhance the WIC/Nutrition program and increase patient caseload.

 

This will result in a net increase of $24,796.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.232

WIC Client Services

$00.00

     $24,796.00

$24,796.00

 

 

$00.00

$24,796.00

$24,796.00

 

Jail Department - Budget Amendment # 5

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #5.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Jail

 

 

 

100.4320.511

Equipment –Non Capital

$4,600.00

$22,112.00

$26,712.00

 

 

$4,600.00

$22,112.00

$26,712.00

 

This budget amendment is justified as follows:

SCAAP Funding will be used to purchase the following items:  20 Taser X-26, Base Station Radio, Timekeeper Pipes (2), and Gun Rack and Bags = $20,330.00.

 

This will result in a net increase of $22,112.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.418

SCAAP Funds

$00.00

$22,112.00

$22,112.00

 

 

$00.00

$22,112.00

$22,112.00

 

 

 

Jail Department - Budget Amendment #6

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #6.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Jail

 

 

 

100.4320.511

Equipment – Non Capital

$4,600.00

$2,279.00

$6,879.00

 

 

$4,600.00

$2,279.00

$6,879.00

 

This budget amendment is justified as follows:

To purchase (80) 15 ft Taser Cartridges and (40) 21 ft Taser Cartridges

 

This will result in a net increase of $2,279.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.413

State Fines/Forfeitures

$2,958.00

$2,279.00

$5,237.00

 

 

$2,958.00

$2,279.00

$5,237.00

 

Proposed Fiscal Year 2007-08 Contracts

 

            The proposed Fiscal Year 2007-08 Contracts for (1) CenterPoint – Performance

 

Agreement, (2) Stokes Reynolds Memorial Hospital – Jail/Medical, and (3) Stokes Family

 

YMCA-Recreation were approved to be moved to the Action Agenda-Item C.

 

Funding Allocation

 

            County Manager Bryan Steen requested approval for the following funding allocations:

 

·        $500 for Community Dialogue from appropriate county line item

·        $250 for Participation with King Chamber of Commerce and City of King for a Forsyth Tech Community College Fund Raiser from appropriate county line item

 

            Commissioner Smith moved to approve the Consent Agenda as amended.

 

Commissioner Lankford seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INFORMATION AGENDA

 

Voluntary Agricultural District – Update

 

            Chairman Manley Stovall – Agriculture Advisory Board presented the following update

 

regarding the Voluntary Agricultural District:

 

·        Maps have been recently updated and are located in Register of Deeds, Tax Office, GIS/Mapping, Soil and Water, and Forestry

·        Townships – Active Voluntary Agricultural Districts by Acres

o       Meadows-Sauratown = 830.21

o       Big Creek = 442.83

o       Peters Creek-Danbury = 284.31

o       Snow Creek = 537.92

o       Quaker Gap = 1048.80

o       Beaver Island = 972.10

o       Yadkin = 1922.94

·        Voluntary Agricultural District Program

o       Acres Enrolled = 807.54

o       Parcels Enrolled = 27

o       Applicants = 11

o       Cumulative Acres Enrolled = 6,039.11

o       Cumulative Parcels Enrolled = 114

o       Cumulative Applicants = 55

o       Goal for 2008 (acres) = 1200

·        Permanent Farmland Preservation

o       Goal for 2008 (acres) = 250

·        Stokes County Agriculture Advisory Board’s public meetings are scheduled

bi-monthly, the third Thursday of the month

·        Next meeting – September 21st – Dan River Restaurant – 6:00 pm

 

Chairman Stovall concluded by expressing the Advisory Board’s appreciation for the

 

County’s support.

 

            District Soil/Watershed Conservationist Tom Smith presented the current Agricultural

 

Advisory Board Appointees:

 

·        Grant Christian – Big Creek – Term expires 2009

·        Michael Joyce – Quaker Gap – Term expires 2008

·        Robert P. Lindsay – Yadkin – Term expired June 30, 2007

·        Manley Stovall – Snow Creek – Term expires 2009

·        Mark Pendleton – Peters Creek/Danbury – Term expires 2009

·        Dale Hartman – Meadows/Sauratown – Term expired June 30, 2007

·        Tommy Durham – Beaver Island – Term expires 2008

 

Mr. Smith noted that Yadkin and Meadows/Sauratown Townships’ appointments

 

expired on June 30, 2007. Appointees are not allowed to serve more than (2) 3 year terms for a

 

maximum of (6) six consecutive years. The Agricultural Advisory Board nominated the

 

following for consideration for the open appointments:

 

·        Tony Mabe – Covington Road – Yadkin Township

·        David Hartman – Pine Hall Road – Meadows/Sauratown Townships

    (Both have expressed interest in serving on the Advisory Board)

 

The Board expressed their appreciation to the Agricultural Advisory Board for their

 

continued hard work and dedication.

 

            Chairman Inman noted the new process for appointments.  Chairman Inman directed

 

the Clerk to advertise the vacancies.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Proposed District System – District Committee

 

            The following appointed members of the District Committee were present for the

 

agenda item:

 

·        Brandon Hooker – Peters Creek Township

·        Billie Joyce – Meadows Township

·        Louis Vaden – Quaker Gap Township

·        Rickie Wood – Snow Creek Township

·        Dr. Mark Johnson – Yadkin Township

·        Jerry Rothrock – Sauratown Township

·        Leonard Hicks – Beaver Island Township

·        Elmer Manuel – Danbury Township

·        Steven Jessup – Big Creek Township

 

Commissioner Carroll discussed the following responsibilities of the committee:

 

·        Hold Public Hearings in every precinct or combined precincts

·        Educate the public on all options

·        Receive feedback from the public whether they want a change in the election of county commissioners

·        Receive feedback regarding the different options

·        Receive feedback regarding the election of Board of Education which would have to be approved by the General Assembly

·        Personal opinions regarding the issue are not relevant to the task

·        Report all feedback to the Board

·        Committee has the authority to organize and decide on the method of proceeding with the task, number of meetings, etc.

 

Commissioner Carroll stated that the appointment of the committee and their task is not

 

an attempt by this Board to force a change in the way county commissioners are elected in

 

Stokes County.

 

Commissioner Carroll presented the following options of electing county

 

commissioners along with information from County Attorney Edward Powell to each

 

committee member: (Commissioner Carroll also discussed the information below)

 

OPTIONS FOR ELECTING COUNTY COMMISSIONERS

1. At-large Plan: All commissioners are nominated and elected by all qualified voters in the county; no commissioner is required to reside in any particular part of the county. (This is the plan Stokes County has now.)

2. District Plan: Each commissioner must reside in a specific district. All districts are approximately equal in population.

3. Combination Plan: Some commissioners must reside in specific districts, and others are elected at large.

District Plans

Under the District Plan, there are three options for nominating and electing commissioners:

a.      the qualified voters in each district nominate and elect candidates in that district only (in both the primary and general election a voter can vote only for candidates in his/her district)

b.      the qualified voters in each district nominate candidates in that district only, but all voters in the county elect the members from every district (in the primary a voter can vote only for candidates in his/her district, but in the general election a voter can vote for candidates running in every district)

c.  candidates must reside in and file to run in a specific district but all qualified voters in 

     the county nominate and elect candidates in every district (in both the primary and   

     general election a voter can vote for candidates in every district)

Combination Plans

Under the Combination Plan, some commissioners must reside in specific districts and are nominated and elected according to one of the three options listed above under "District Plans." Other commissioners are nominated and elected on an at-large basis.

 

(Note: Any change in the method of electing commissioners must be approved by the voters in a referendum; any change in the method of electing school board members must be approved by the legislature.)

 

            Vice Chairman Walker noted the need for feedback regarding the number of

 

commissioners – currently a 5-member board, the option of a 3, 7, 9, 11-member board.

 

            Commissioner Lankford agreed the Board needed feedback regarding the number of

 

commissioners.

 

            Commissioner Smith reiterated that this is a fact finding mission, it is not for promotion

 

or non-promotion of any type of system for electing commissioners.

 

            The Board discussed the need for feedback regarding the number of commissioners,

 

the committee’s choice of how to proceed with the task, advertisement of public meetings,

 

recording attendance of each meeting, and responsibilities of the committee.

 

            Committee members discussed the number of meetings, location of the meetings, the

 

timeframe for the task, everyone involved keeping an open mind and the main objective –

 

return all feedback to the Board regarding the election of County Commissioners and Board of

 

Education members.

 

            The Board unanimously agreed that feedback needed to be back to the Board by

 

April 1, 2008, and that the committee has the responsibility to decide the number of meetings,

 

location of meetings, and the method of getting the information out to the public.

 

 

 

            The Board stressed the importance to get the message out to the citizens, educate the

 

citizens, and returning all feedback from the citizens regarding a district system in Stokes

 

County.

 

            Chairman Inman expressed the Board’s appreciation to each member who had

 

volunteered to serve on the committee.

 

Appointments – Piedmont Triad Partnership Board of Directors

 

            County Manager Bryan Steen presented the following information from the Piedmont

 

Triad Partnership –Board of Directors’ appointment:

 

·        Board of Directors rotates county representation annually on an alphabetical rotation

·        Montgomery, Randolph, and Rockingham county representatives on the board will be replaced by Stokes, Surry, and Yadkin county representatives

·        Representative can be either an elected official or whomever the Board designates to be on the board as their County designee

·        Board meets on the 4th Monday of every month in Greensboro at 11:30 am

 

Manager Steen noted the possibility of the County Commissioner that serves on the

 

EDC Board also serving on the Partnership Board (Commissioner Lankford currently serves on

 

the NWPCOG Board).  The Partnership deals with economic development issues.

 

            Commissioner Carroll noted the possibility of County Manager Steen due to the

 

Manager taking the role of the Economic Development Director in November 2007.

 

            Commissioner Lankford expressed interest in serving on the Piedmont Triad

 

Partnership Board.

 

            Chairman Inman directed the Clerk to place the item on the Action agenda for the

 

August 13th meeting.

 

 

 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

 

Sale of Surplus Tax Foreclosed Property

 

            The Board continued discussion regarding the sale of Surplus Tax Foreclosed Property.

 

            Support Services Supervisor Danny Stovall presented the following General Statutes

 

which allows counties to purchase at tax foreclosure sales along with the upset bid process:

 

·        105-376 – Taxing unit as purchaser at foreclosure sale; payment of purchase price; resale of property acquired by taxing unit

·        105-374 – Foreclosure of tax lien by action in nature of action to foreclose a mortgage

·        105-375 – In rem method of foreclosure

·        160A-269 – Negotiated offer, advertisement, and upset bids

 

Commissioner Lankford noted General Statute 105-376 (a) Taxing Unit as Purchaser

 

states:  Any taxing unit may bid at a foreclosure sale conducted under G.S. 105-374 or

 

G.S 105-375, and any taxing unit that becomes the successful bidder may assign its bid at any

 

time by private sale for not less than the amount of the bid.

 

            County Attorney Edward Powell presented information confirming G.S. 105-376 which

 

allows counties to purchase land at foreclosure sales and also noted that the bidder takes on

 

any mortgages or liens attached to the property.

 

            Mr. Stovall noted to his knowledge, there was no bid at the foreclosure sale.

 

            Mr. Stovall requested the Board’s approval to proceed with the upset bid process.

 

Mr. Stovall reiterated that the Board may accept or reject any final bid presented.  Mr. Stovall

 

noted that the following bids that were received on July 2, 2007 equal the outstanding amount

 

on each parcel as July 2, 2007: (Additional interest will accrue on each parcel 08-01-07)

 

$1,909.65

Lots 83& 84-Tory's Den

6926-01-05-0279

DB/Page 546/1799

 

 

 

 

$1,183.23

Lots 1-3 Dan River

6947-00-47-4709

DB/Page 539/1548

 

 

 

 

$902.31

Brook Cove Road

6942-04-64-0785

DB/Page 557/230

 

 

 

 

$636.22

Brook Cove Road

6942-04-64-2704

DB/Page 557/230

 

            The Board discussed the foreclosed parcels, the current bids, the upset bid

 

process, and the advertising procedures.

 

            Commissioner Carroll moved to reject all current bids from Mr. West regarding the

 

foreclosed properties and to authorize Mr. Stovall to begin the upset bid process. 

 

Commissioner Lankford seconded the motion.  Mr. Stovall noted the Board did not need to

 

reject the current bids, only give direction to proceed with the upset bid process.

 

            Commissioner Carroll amended his motion to authorize Mr. Stovall to begin the upset

 

bid process.  Commissioner Lankford seconded the amendment.

 

            The amended motion to authorize Mr. Stovall to begin the upset bid process carried

 

unanimous.

 

YVEDDI – Proposed Facility

 

            County Attorney Edward Powell presented following legal opinion regarding the Deed

 

from Stokes County to YVEDDI, dated March 13, 2006 along with a copy of the Deed:

·         An examination of the deed from Stokes County to Yadkin Valley Economic Development District, Inc. (YVEDDI) dated March 13, 2006 and recorded in Book 547, Page 417 indicates a clear intent of Stokes County that title to the property shall revert absolutely back to Stokes County upon the failure of YVEDDI to cease to use the said property as a transportation office and maintenance facility. Since the property was conveyed to YVEDDI in March, 2006 and no such use of the said property has been made by YVEDDI and YVEDDI has not given Stokes County any assurances whatsoever that they are making ready the said property for such use, then Stokes County has a compelling legal argument for reversion of title absolutely of the said property to Stokes County.

 

Vice Chairman Walker presented the following information regarding the proposed

 

YVEDDI facility:

 

·        Information from minutes of December 22, 2003 detailing services provided in Stokes County by YVEDDI

·        Information from the minutes of December 22, 2003 which updated the current Board regarding the proposed YVEDDI facility - proposed site and proposed project

·        Recent meeting with County Manager, YVEDDI representatives, and NCDOT representatives

·        Recent letter received from NCDOT regarding the current project which noted that the County had an interest in using part of the proposed facility for maintenance of his own vehicles which still can be accomplished at a share or prorated cost

·        Need to get the best value of tax dollars for the benefit of the county

·        YVEDDI representatives confirm that the project is still viable

 

County Manager Bryan Steen reiterated the following:

 

·        If Stokes County is interested in using part of the building, it would be as a shared or pro-rated cost – any part of the building that would be dedicated and used by the County, would have to be paid for by the County

·        No county facility would be allowed on the land deeded to YVEDDI

·        A needs assessment/feasibility study will have to be completed to meet federal and state planning requirements for any new facility project

·        The need to continue the excellent working relationship with YVEDDI

 

The Board continued discussion regarding the proposed facility, the needs assessment,

 

and participation in a future grant with YVEDDI.

 

            Commissioner Lankford noted that YVEDDI needs to furnish all available information

 

regarding the new grant and proposed facility to the Board before any decision is made.

 

            Vice Chairman Walker noted the need for YVEDDI officials to be present at the next

 

meeting for further discussion of the proposed grant and project.

 

            Commissioner Carroll reiterated the need for an assessment of the adequacy of our

 

existing maintenance facility for the County’s needs before making any decision. 

 

Commissioner Carroll also noted the importance of the County being an equal partner with

 

county representation at every step of the project if the county chose to participate with

 

YVEDDI in another grant.

 

 

 

            The Board discussed the option of having YVEDDI representatives at a future meeting.

 

            Chairman Inman directed the County Manager to contact YVEDDI officials requesting

 

the following information (the Board unanimously agreed):

 

Ø      Request from YVEDDI to the County to participate in a joint grant 

Ø      All information available pertaining to the current grant to include a cost breakdown regarding the amounts to be paid by the Grant, by YVEDDI, and by the county

Ø      All specific information regarding a joint project in which the facility will be occupied by both YVEDDI and Stokes County – requirements such as placement of facility on current deeded property, utilizing the same parking area, fencing, lightning, entrance to the facility, etc.  from NCDOT

Ø      All information and aspects relating to the proposed project

 (A Detailed Plan)

ü      Size and (proposed drawings if available)

ü      Functions of building occupied by YVEDDI

ü      Cost of proposed project for YVEDDI

Ø      Complete information and contact numbers for NCDOT contacts overseeing the project

Ø      Projected start and completion dates (estimated)

 

The Board requested that the information to be back on the agenda within 30-45 days.

 

Proposed Fiscal Year 2007-08 Contracts

 

CenterPoint – Performance Agreement

 

            County Manager Bryan Steen presented the proposed 2007-08 CenterPoint

 

Performance Agreement for the Board’s consideration.

 

            Manager Steen noted the following:

·        No Changes from the 2006-07 Performance Agreement other than the fiscal year

·        CEO Betty Taylor- CenterPoint has agreed to the contract

·        Legal review has been approved by County Attorney Edward Powell

·        Pre-audit has been approved by Finance Director Julia Edwards

 

The Board discussed the proposed Performance Agreement. 

 

 

 

The Board expressed concerns with approving the agreement after receiving comments

 

at the last meeting regarding issues with mental health services in Stokes County, questioned if

 

current needs are adequately being met by CenterPoint, and the need to further discuss the

 

agreement and issues with CenterPoint before approving the agreement.

 

            County Manager Steen stated that Section #8 provide a means of consultation

 

between the Chairman of the Board, Sheriff, County Manager, and CenterPoint’s CEO

 

regarding the agreement and emerging community issues. 

 

            Chairman Inman directed the County Manager Steen to contact CEO Betty Taylor

 

to set up a meeting to discuss current mental health issues as soon as possible.

 

            The Board agreed to direct the Finance Director to continue CenterPoint’s current

 

payment schedule in order to prevent any interruption of services.

 

            Chairman Inman entertained a motion to table consideration of the CenterPoint

 

Performance Agreement.

 

            Commissioner Lankford moved to table consideration of the CenterPoint

 

Performance Agreement.  Commissioner Smith seconded and the motion carried

 

unanimously.

 

Stokes Reynolds Memorial Hospital – Jail/Medical

 

County Manager Bryan Steen presented the proposed 2007-08 Contract with

 

Stokes Reynolds Memorial Hospital for Medical Services for the Jail, which has been approved

 

by Jail Captain Al Tuttle, CEO Lance Labine-SRMH, Sheriff Mike Joyce, and County

 

Manager Bryan Steen.

 

            Manager Steen noted the following changes:

 

·         Items that have been changes are highlighted in yellow from the original contract in 2004

·         Term of contract - five years instead of three years

·         Increase each year of $1,000 instead of approximately $3,000 each year

·         Set ADP charge at $1.84 instead of an increase each year

·         Increase on the off-site medical services and supplies from $15,000 to $20,000

·         Establishing a 15% reduction in cost for services administered at SRMH ER

·         Renewals of one year agreement approved by the County Manager each year

·         Legal sufficiency approved by County Attorney Edward Powell

·        Pre-audit sufficiency approved by the Finance Director Julia Edwards

 

            The Board discussed the proposed 2007-08 Contract with Stokes Reynolds Memorial

 

Hospital for medical services for jail inmates.

 

            Jail Sergeant Jeff Whitaker noted the savings, excellent service that has been received

 

from Stokes Reynolds Memorial Hospital staff, and the great benefit the program is to

 

Stokes County.  Sergeant Whitaker noted that Yadkin County has currently contracted with

 

Hoots Memorial Hospital to provide medical services to the Yadkin County Jail modeling the

 

system currently being used in Stokes County.

 

            Chairman Inman entertained a motion regarding the proposed 2007-08 Contract with

 

Stokes Reynolds Memorial Hospital for medical services for jail inmates.

 

            Commissioner Carroll moved to approve the 2007-08 Contract with Stokes Reynolds

 

Memorial Hospital for medical services for jail inmates.  Commissioner Lankford seconded

 

and the motion carried unanimously. (A copy of the executed contract will be retained by the

 

Clerk to the Board, Sheriff’s Department, and Jail)

 

Stokes Family YMCA - Recreation

 

County Manager Bryan Steen presented the proposed 2007-08 Stokes Family YMCA

 

Recreation Contract.

 

Manager Steen noted the following:

 

·        No changes other than the term year

·        Legal review has been approved by County Attorney Edward Powell

·        Pre-audit has been approved by Finance Director Julia Edwards

 

The Board discussed the proposed 2007-08 Contract with Stokes Family YMCA for

 

Recreation services.

 

            Vice Chairman Walker expressed the need to explore the following options:

 

·        Bring part of the recreational services back to the County such as parks, certain recreation programs

·        Incorporate tourism, arts council programs, special events, into the department

·        Assisting the County Manager with economic development projects

            Chairman Inman suggested the possibility of conducting a survey to determine the

 

recreational needs of the County.

 

            Commissioner Carroll requested information regarding the breakdown of the

 

funding being allocated by the County – exactly where the funding is being spent.

 

Chairman Inman entertained a motion regarding the proposed 2007-08 Contract

 

with Stokes Family YMCA- Recreation Services.

           

Commissioner Lankford moved to approve the 2007-08 Contract with Stokes Family

 

YMCA- Recreation Services.  Commissioner Smith seconded and the motion carried

 

unanimously. (a copy of the executed contract will be retained by the Clerk to the Board)

 

CLOSED SESSION

 

            Chairman Inman entertained a motion to enter into Closed Session for the

 

following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handing or settlement of a claim judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11 (3).

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4).

 

Vice Chairman Walker moved to enter into Closed Session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handing or settlement of a claim judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11 (3).

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4).

 

Commissioner Smith seconded and the motion carried unanimously.

 

 

            The Board reconvened to the regular session of the July 23rd meeting.

 

 

KobeWieland Copper Product LLC -  Revised Contract

 

Chairman Inman entertained a motion.

 

            Commissioner Smith moved to approve the amended contract presented by County

 

Attorney Edward Powell which places the payout to six years instead of five years with the

 

total payout to remain the same as entered into by KobeWieland Copper and Stokes County.

 

            Vice Chairman Walker seconded and the motion carried unanimously.

 

            (a copy of the executed contract will be retained by Economic Development Director

                and the Clerk to the Board)

 

 

 

 

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Vice Chairman Walker moved to adjourn the meeting.   Commissioner Lankford

 

seconded and the motion carried unanimously.

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                     Chairman*