STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    MAY 17, 2007

 

               

The Board of Commissioners of the County of Stokes, State of North Carolina, met for a special session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Thursday, May 17, 2007 at 2:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                                           

Commissioner Ernest Lankford

                                                                Commissioner Stanley Smith

 

                                                                County Personnel in Attendance:

                                                                County Manager Bryan Steen

                                                                Clerk to the Board Darlene Bullins

                                                                County Attorney Edward Powell                                 

                                                 

Chairman Leon Inman called the meeting to order.

 

Commissioner Lankford delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance. 

 

Chairman Inman welcomed CEO Len Preslar – WFU Baptist Medical Center, President Lance Labine- Stokes Reynolds Memorial Hospital, and In House Attorney Mclain Wallace to the meeting.

 

Closed Session

 

Chairman Inman entertained a motion to enter closed session for the following:

 

 

Vice Chairman Walker moved to enter into closed session for the following:

 

 

Commissioner Smith seconded and the motion carried unanimously.

 

The Board returned to the special session of May 17th meeting.

 

Chairman Inman entertained a motion regarding the leasing of Stokes Reynolds Memorial Hospital.

 

Commissioner Carroll moved to direct the county attorney to work with NC Baptist Hospital in developing a third amendment to the agreement of lease for Stokes Reynolds Memorial Hospital incorporating the stipulation that the County will be responsible for 1/3 of the losses not to exceed $300,000.  

 

Commissioner Lankford seconded and the motion carried unanimously.

 

Health Department – Budget Amendment

 

County Manager Bryan Steen informed the Board of a $3,000 grant received by the Health Department for the purchase of a computer from the State.  The notification informing the Health Department was sent to a vacant nursing supervisor’s computer.  During reconciliation of accounts, the funding was noted.  Due to the state’s fiscal year ending

May 31, 2007, the funds must be expended and paid for by that date. 

 

Manager Steen requested approval to proceed with the purchase of the computer for the Health Department.

 

The Board discussed the funding request.

 

The Board unanimously agreed to direct County Manager Steen to proceed with the purchase of the equipment for the Health Department and return a budget amendment to the Board on May 29, 2007.

 

Board of Education Request

 

Commissioner Carroll moved to make a formal request to the Board of Education from the Board of Commissioners for the following information:

 

·         State and Federal Planning Allotments for 2007-08

·         Most recent State and Federal Allotment Revisions for 2006-07

·         Summary of 2006-07 expenditures in State PRC 31, 68/69, 72

(personnel by position, materials, technology, staff development, etc)

·         Summary of all permanent positions by PRC

·         Analysis of Current Expense and Capital Outlay Fund Balances

(Start with amount shown in audit, then show restrictions,

  appropriations, etc. to arrive at available Fund Balance for use

  in 2007-08)

 

Commissioner Smith seconded and the motion carried unanimously. 

 

The Board unanimously agreed to include a due date with the request of May 31, 2007.

 

Fire Department Contracts

 

Commissioner Carroll requested that the following be included in the proposed fire department contracts particularly in the service district:

 

The fire departments are not to incur any long term debt that is expected to be paid off with tax revenues without the prior consent of the Fire Commission and the Board of Commissioners.

 

The Board discussed the proposed fire department budgets being submitted to the county manager, current debts of the fire departments, current capital expenditures being purchased by fire departments, and Fire Commission Guidelines approved in 2002. 

 

Clerk to the Board Darlene Bullins noted that some departments request a tax exempt certificate to be completed by the Board for the purchase of equipment/buildings, most do not.

 

Clerk Bullins explained the fire budget procedure, which was followed before the approval of Fire Commission Guidelines in 2002.

 

The Board unanimously agreed to direct the County Manager to insert the following statement upon approval of the County Attorney into the proposed fire contracts for the May 29th meeting:

 

·         The fire departments are not to incur any long term debt that is expected to be paid off with tax revenues without the prior consent of the Fire Commission and the Board of Commissioners

 

The Board reiterated the valuable service provided to the citizens of Stokes County by the Volunteer Fire Departments and the intent of the Board is to enter into an agreement with the fire departments that contains good public policy.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the special meeting.

 

Commissioner Lankford moved to adjourn the special meeting. 

 

Commissioner Smith seconded and the motion carried unanimously.

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                      J. Leon Inman

Clerk to the Board                                            Chairman